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HomeMy WebLinkAbout05-17-2000256 MAY 17, 2000 5:00 P. M. TOWN BOARD MEETING The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Town Hall, 3577 Terrace Road, Cortland, New York, with Supervisor Thorpe presiding. Members present: Supervisor, Raymond Thorpe Councilman, Theodore Testa Councilman, John Pilato Councilman, Edwin O'Donnell Town Clerk, Karen Q. Snyder Absent: Councilman, Ronal Rocco Others present were Town Attorney, John Folmer; Highway Sup't.., Carl Bush; Water and Sewer Sup't., Peter Alteri; Planning Board member, Nick Renzi. RESOLUTION #100 AUTHORIZE PAYMENT OF VOUCHERS - MAY Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as f ollows: General Fund A Vouchers #258 - 283 $ 6,815.46 General Fund B 44 - 51 $ 1,435.76 Highway Fund DB 151 - 175 $18,877.98 Water Fund 127 - 140 $ 7,477.20 Sewer Fund 65 - 77 $77,241.31 Capital Projects 23 $ 557.25 Supervisor Thorpe offered privilege of the floor to those hi attendance. Nick Renzi, Town Planning Board member, apprised the Board of Pall Trinity Micro closing their facility in Texas. Mr. Renzi stated if PTM returns that work to this area, the Board might want to contact PTM to offer- assistance in the move. Councilman Testa stated Mark Lockerby, Controller of Pall Trinity Micro, contacted him. Mr. Lockerby asked if the Board had any intention of authorizing back payments for sewer. Councilman Testa informed Mr. Lockerby the Board did not agree to any back payments. Attorney Folmer stated he forwarded on the resolutions requested by Pall Trinity Micro's law firm regarding the adoption of standards by which water and sewer charges are established. He has not had a response from them as yet. Supervisor Thorpe reminded the Board, the June 7, 2000 Town Board meeting will be held at the Independent Baptist Church in Blodgett Mills. Councilman O'Donnell discussed Lowell Craft's property in Blodgett Mills. The lawn is in need of mowing. Councilman O'Donnell asked if a phone call could be made requesting the lawn to be mowed. Attorney Folmer stated he would speak to Attorney Ruthig, representing the new owner. The new owners are unlikely to inow the lawn before closing on this property. Councilman Testa apprised the Board he spoke with Town Engineer Hayne Smith regarding the Pendleton Street Extension request for installation of town sewer. This project would consist of five properties. These are older homes with septic systems deteriorating. 1 257 MAY 17, 2000 TOWN BOARD MEETING PAGE 2 Engineer Smith stated the approximate cost would be $70,000 and could commence this fall. Supervisor Thorpe stated several other requests have been made throughout the town. A discussion was held concerning the possibility of the City of Cortland participating in this project. Councilman Pilato suggested before making a decision, the Town should explore what the City would be willing to participate in. Councilman Testa stated he would speak with Engineer Smith regarding the City's assistance. Councilman Testa opened a discussion regarding the town purchasing sixteen acres on Starr Road. This property would be an additional park for the town with ball fields. Councilman Testa requested permission for Attorney Folmer along with himself to enter into a purchase offer to hold the property for 60 - 90 days to allow the Board time to discuss the future purchase. RESOLUTION #101 AUTHORIZE COUNCILMAN THEODORE TESTA AND TOWN ATTORNEY JOHN FOLMER TO ENTER INTO A PURCHASE OFFER FOR PROPERTY LOCATED ON STARR ROAD Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED WHEREAS, a discussion was duly held concerning the Town purchasing property for a town park with additional ball fields, and WHEREAS, a sixteen acre parcel is available to purchase for $35,000 located on Starr Road, tax map #96.00-01-08.000, therefore BE IT RESOLVED, the Board does hereby authorize Councilman Theodore Testa and Town Attorney John Folmer to enter into a purchase offer for a 16 acre parcel located on Stair Road, owned by Gary Law, until the Board can reach a decision on such purchase. Monthly reports for the Supervisor, Tax Collector, Justice and SPCA for April 2000 are on the table for review and filed in the Town Clerk's office. Supervisor Thorpe read aloud a letter submitted by Margaret Capps to the Board in opposition of the town increasing the shoe allowance for town highway and water/sewer employees. A discussion was held with Water and Seaver Sup't. Peter Alteri, concerning the cost of work shoes and reasons for his proposed increase in the towns shoe allowance. Councilman Pilato made a motion seconded by Councilman O'Donnell, to receive and file correspondence from Margaret Capps to the Town Board. All voting aye, the motion was carried. Councilman O'Donnell made a motion seconded by Councilman Testa, to receive and file an oath of office of Board Assessment Review member Greg Robinson. The oath of office was due to Mr. Robinson completion of State required training to be a Board member. All voting aye, the motion was carried. Town Clerk Karen Snyder apprised the Board of an inquiry for a proposed three - clay music festival to be held at. the Cortland County Fairgrounds. Mrs. Snyder stated the information received is the festival will be held by a non-profit organization called the CNY Music Association and will benefit the Central New York Food Banks. There will be no admission fee. Mrs. Snyder apprised the Board the promoter of this festival would need permission from the Cortland County Ag. Corp. and also must supply a 1,000,000 dollar certificate of insurance to the Ag. Corp. A discussion was held regarding lack of details given to Mrs. Snyder and the extent of the Board's involvement. The Board requested more information regarding the number of people, security, and lavatory facilities. 258 MAY 17, 2000 TOWN BOARD MEETING PAGE 3 Mrs. Snyder stated the promoter was looking for procedural direction. been in touch with the treasures- of the Cortland County Ag. Corp. Mrs. Snyder has spoken with CEO Bruce Weber regarding the need She will keep the Board informed of any new inf ormation received. He has also of a permit. The Town Clerk informed the Board of notification received regarding the Town's postage meter machine. Currently the Town's machine is a mechanical meter. The LISPS will no longer honor nor fill this type of meter in the near future. The USPS recommends a meter called "Postage by Phone". This is an electronic meter filled through the phone line from an established account with the USPS headquarters in Washington, D. C. Pitney Bowes a company used by the United States Postal Service, for mailing machines has offered to the Town "Postage by Phone" through the State bid list.. Upgrading our current meter will also decrease the town's quarterly rental fee with Pitney Bowes. It was agreed to authorize the upgrade in a postage meter along with setting up the account with USPS. RESOLUTION #102 AUTHORIZE SUPERVISOR TO SIGN AGREEMENT WITH PITNEY BOWES FOR AN UPGRADE IN A POSTAGE METER FROM STATE BID Motion by Councilman Pilato Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, information has been received, the United States Postal Service will no longer honor nor fill mechanical postage meter machines, and WHEREAS, there is available a postage meter machine that can be filled electronically called "Postage by Phone" which is the USPS recommendation, and WHEREAS, Pitnev Bowes a company that services agreements for the USPS can from State bid list upgrade the town's current postage meter, therefore BE IT RESOLVED, the Board hereby authorizes and directs the Supervisor to sign the agreement with Pitney Bowes for an upgraded postage meter "PostaIn ge by Phone" model available through State bid and establish an account with the USPS. Attorney Folmer reported: Highland Road: Attorney Folmer apprised the Board of a letter he received from Cortland County Attorney, Lawrence Knickerbocker regarding sewer problems on Highland Road. Legislator Gary Thomas, had spoken to Attorney Knickerbocker concerning installation of town sewer in that area. Attorney Folmer stated he will forwarded a letter to Attorney Knickerbocker informing him the installation of sewer in that area is scheduled for the year 2001 and will be a three-year project. Some residents in the area are anxious for the sewer to be installed and others are not. Attorney Folmer will also suggest any further questions Legislator Thomas has, be directed to the Town Engineer, Hayne Smith. BAN consolidation: Attorney Folmer apprised the Board, Supervisor Thorpe signed the Certificates of Determination relating to the two million -dollar bonds issued. The sale is due for June 15, 2000. This will consolidate all the outstanding BANS into one large serial bond. Panzanella Record on Appeal: Attorney Folmer stated the appeal has been completed. The case will be argued in late in August or early September after the Appellate Court's summer break. Su.pervlsor 1 horpe asked for Attorney Folmei's comments on the NYS DEC's letter to the Board regarding Suit-Kote's mining application. 1 1 1 2� MAY 17, 2000 TOWN BOARD MEETING PAGE 4 Attorney Folmer stated he strongly disapproved of the Cortland County Legislature's decision to rescind a 1984 contract made with Suit-Kote regarding their mining. The NYS DEC has issued a negative declaration under SEQRA for their application of mining expansion at their Polkville facility. Attorney Folmer spoke with Mike Barylski of the NYS DEC, regarding input of local concerns for this application. Mr. Barylski commented that after the DEC completes their process the report is circulated to local agencies. Their comments then become part of the DEC's record. Attorney Folmer apprised the Board the town has 30 clays to comment and forward those comments to the NYS DEC. Supervisor Thorpe said reclamation could consist of a 45-foot deep pond and the planting of trees. Attorney Folmer read a letter dated May 9, 2000 regarding the lack of a specific use by Suit-Kote for this mining application. Also included were constraints for future constructive use of this site. Supervisor Thorpe commented this area was to be an industrial park. Planning Board member, Nick Renzi commented Suit-Kote's mining application was discussed at the last Planning Board meeting. CEO Bruce Weber is putting together comments reflecting code requirements. Attorney Folmer explained Suit-Kote's reason for their application and his concerns regarding NYS DEC's decision. Attorney Folmer suggested a meeting be held to clarify the Town Board is not Lead Agent for this project. There is a reclamation act that supercedes local authority and gives NYS DEC control. The Town is entitled to submit as much input into the process as possible. This is the extent of what the town can do. Any comments the Board has must be submitted by June 9, 2000 to NYS DEC.. It was decided the Town Board would meet with the Planning Board during their meeting on May 30, 2000 in order for both Boards to co-ordinate comments to be submitted. Councilman Testa made a motion seconded by Councilman O'Donnell, to receive and file correspondence from the NYS DEC regarding Suit-Kote's application for mining at their Polkville facility. All voting aye, the motion was carried. Attorney Folmer apprised the Board the librarian of the Lamont Free Library and members of the Board of Directors expressed their appreciation to the Town Board members for attending the open house of the library before their Town Board meeting of May 3, 2000. A discussion was held reiterating the cost of work shoes for town employees of the highway and water/sewer department's. RESOLUTION #103 AUTHORIZE INCREASE IN WORK SHOE ALLOWANCE FOR TOWN WATER/ SEWER AND HIGHWAY EMPLOYEES Motion by Councilman Pilato Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, a request has been made by the Water/Sewer Superintendent to increase shoe allowance, due to rising costs, therefore BE IT RESOLVED, the Board does hereby authorize an increase to the town's work shoe allowance Water/Sewer and Highway employees from $75.00 to $125.00 effective immediately. Highway Superintendent, Carl Bush explained the necessity for the purchase of a new skid loader with attachments. He also explained the Highway Equipment Reserve fund would be utilized for the purchase. 260 1 MAAiT 17, 2000 TOWN BOARD MINUTES PAGE 5 RESOLUTION #104 AUTHORIZE HIGHWAY SUPERINTENDENT TO PURCHASE A NEW SKID STEER LOADER WITH ATTACHMENTS FROM STATE BID LIST SUBJECT TOP R_MISSIVE REFERENDUM Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, a request was made by the Highway Sup't. to purchase a new skid steer loader for $34,558.00 from the State bid list, and WHEREAS, the purchase of said loader would replace current rental fees each year of several pieces of equipment, and WHEREAS, sufficient funds are located in the Highway Equipment Reserve Fund for said Purchase, therefore BE IT RESOLVED, the Town Board does hereby authorize the Highway Sup't. to purchase one new skid steer loader for $34,558.00 from the State bid list, and it is further RESOLVED, this resolution is adopted subject to Permissive Referendum as required by law. RESOLUTION #105 AUTHORIZE SUPERVISOR TO TRANSFER $7,034.36 FROM THE NYS ROUTE 11 VIADUCT WATER PROJECT TO THE SAUNDERS ROAD WATER PROJECT Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED WHEREAS, the bookkeeper has requested a cash advance be transferred from the NYS Route 11 Viaduct. Water Project to the Saunders Road Water Project for exceeded budgeted expenses, therefore BE rl' RESOLVED, the Supervisor is hereby authorized and directed to transfer $7,034.36 from the NYS Route 11 Viaduct Water Project to the Saunders Road Water Project. RESOLUTION #106 AUTHORIZE SUPERVISOR TO TRANSFER $9,838.07 FROM NYS ROUTE 11 VIADUCT SEWER PROJECT TO THE FISHER AVENUE/FAIRGROUNDS SEWER PROJECT Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, the bookkeeper has requested a cash advance be transferred from the NYS Route 11 Viaduct Sewer Project to the Fisher Avenue/Fairgrounds Sewer Project for exceeded budgeted expenses, therefore BE IT RESOLVED, the Supervisor is hereby authorized and directed to transfer $9,838.07 from the NYS Route 11 Viaduct Sewer Project to the Fisher Avenue/Fairgrounds Sewer Project. Councilman O'Donnell made a motion, seconded by Councilman Pilato, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 5:50 p.m. Rgs ectfully submitte , 1. K' 'e2�lyder Town Clerk Town of Cortlandville