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HomeMy WebLinkAbout12-12-2019 Town Board Meeting Minutes ApprovedVirgil Town Board Meeting December 12, 2019 1 | P a g e TOWN OF VIRGIL REGULAR MEETING December 12, 2019 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Matt Denniston, Gary Pelton, Attorney for the Town Pat Snyder, Deputy Town Clerk/Collector Diane Michaud, Ken Scherrieble & David Coish Camden Group, Highway Superintendent Britt Morse, Doug & Jenae Withy W2Operators, Wes Kryger Greek Peak/Hope Lake Park, Mack & Sylvia Cook, 6:30 PM –THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order, followed by the salute to the flag. RESOLUTION #19-103 APPROVAL OF MINUTES Draft of the Regular Town Board Meeting Minutes dated November 14, 2019: Member Stiles moved to approve the minutes for Nov. 14, 2019 regular Town Board Meeting Minutes. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None RESOLUTION #19-104 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR NOVEMBER 2019 NUMBER 012: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 329-352 in the amount of $43,647.60. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None HIGHWAY FUND FOR NOVEMBER 2019 NUMBER 012: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1206-1226 in the amount of $60,647.54. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR NOVEMBER 2019 NUMBER 012: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2123-2134 in the amount of $18,824.91. Member Stiles seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None They questioned WATER DISTRICT #1 FUND FOR NOVEMBER 2019 NUMBER 012: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3062-3067 in the amount of $5,143.18. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORT FOR NOVEMBER 2019 LONG FORM: Member Stiles moved to accept the Supervisor’s Monthly Report in long form for November 2019. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays –None TOWN CLERK’S MONTHLY REPORT FOR OCTOBER 2019: Member Stiles moved to accept the Town Clerks Monthly Report for November 2019. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: Dave Coish and Ken Scherrieble were present from the Camden Group. Supervisor Kaminski said that he spoke to Holbrooke’s regarding the holding tank and that everything was taken care of. Coish said that everything is all quiet and the tank is up and running. Member Stiles moved to accept the Sewer Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Doug and Jenea Withey were present from W2Operator’. There was some discussion regarding the telemetry line. Withey said that is a #025 and once authorized it’s a project that is off the shelf and they should be able to have it installed next week. He said buying this telemetry system is a huge savings like 10 cents on the dollar. He said it would have cost over $30,000 to put a power line in. The old line will remain and be covered up and out of harm’s way. The property owner may want the line left in case he was to connect to it someday, but they will unhook at main disconnect. Kaminski said that the town should talk to the homeowner. He said it will be a day’s job to install the telemetry system. Withey said that they are down to six meters to install, but they are having an awful time getting a hold of homeowners. He feels it’s the time of year to install the meters because people are here for the ski season. He’s like to order another 30 at the January’s meeting. Member Stiles moved to accept the Water Districts Report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays-None ANIMAL CONTROL OFFICER’S REPORT: No report was submitted. CODE ENFORCEMENT AND ZONING OFFICERS REPORT: A written report was submitted by Code and Zoning Officer Kevin McMahon. Member Stiles motioned to accept the Code and Zoning Officers report. The motion was seconded Member Snow. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Zoning report next month. COUNTY LEGISLATOR’S REPORT: County Legislator Sandy Price submitted a written report. Supervisor Kaminski said that that the town has collected $14,600 from mortgage distribution tax and $216,499.84 for the third quarter sales tax. He said that is $40,000 higher than last year. Member Stiles motioned to accept the County Legislators report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None Virgil Town Board Meeting December 12, 2019 2 | P a g e HOPE LAKE OPERATIONS REPORT: Wes Kryger was present and he said that the Nordic Center had opened, but is now closed due to the lack of snow. Member Pelton wanted to know if any town members have gone to the Nordic Center. Kryger said that a few had been there. Member Stiles motioned to accept the Hope Lake Operations Oral report. The motion was seconded Member Snow Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays- None VIRGIL YOUTH COMMISSION REPORT: No report was submitted and no representative was present. HIGHWAY DEPT. SUPERINTENDENTS REPORT: Highway Superintendent Britt Morse was present and submitted a written report. Supervisor Kaminski said that the highway department has a truck at Caskey’s and it’s going to approximately $14,000 to get it back up and running. Kaminski said that they have depleted the equipment maintenance budget and they will have to transfer money from reserves to cover the cost. Morse said that it has been snowy but manageable. Member Stiles motioned to accept the Highway Supervisor report. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. OLD BUSINESS SCHOOL BUILDING UPDATE: Supervisor Kaminski said that he received a call from the school Superintendent Mike Hoose. Hoose said that the city got an exemption for Parker school stating that they can rent out space, but they cannot make a profit. Sylvia Cook gave a brief history of the school. Cook also attended a Local Gov. efficiency workshop in Batavia. She said that there are a couple good grants available, unfortunately Virgil is lumped in with Cortlandville. She said that they look at grant eligibility based on zip codes. She said that Virgil needs a way to get out of that. She was wondering if we could use local data or the 2010 FISA average. Plans were sent to USDA in Batavia. She said they are looking at information form Matt Wells. She said the town of Virgil should be getting a certificate for Virgil soon. She proposes that the town sells the current town hall at a nominal cost and restricts the use, but she stated that the town can also lease the building. She said that the school building will have limited use of the school for life of the bonds and no profit can be made. She is proposing a phase in approach, first phase would be on the main floor by moving town hall in there. She feels it would work perfectly with no construction. She feels it would be more than enough space for the town hall to function. She said that the gym could continue to be used by the child development center. She said the town could rent out rooms in the classroom wing for potential business. She went on to say her next proposed phase would be the upstairs rooms. The library area needs some work, but she feels it could still be a library. She feels the music room would be great for the historian as it had built in cabinets for a museum. She said that she is proposing that once the town hall is moved over the town could look at selling the current town hall building or they can look at a long-term lease, perhaps to an Insurance company or doctor’s office. She feels a five-year lease would work. She proposes that the town Justice forms a cooperative through the Local Gov’t efficiency program, perhaps joining with Cortlandville or Marathon. She feels this would works so the town won’t have to build a new court. She will be looking at other grants USDA, and she had a community grant in mind. She feels these grants could handle the expenses. Cook also wanted to remind the community that there will be a sing along on the steps of the school with a cookie swap afterwards at the church. They are planning on having the sing along at the school so the town can start looking at the school as a community hub. REVIEW AND UPDATE TOWN’S ZONING LAW: This item will be reviewed at a workshop and a date will be decided in January. RESOLUTION #19-105 APPROVAL FOR THE UPGRADE TOWN’S SERVER AND PURCHASE NEW COMPUTERS: Supervisor Kaminski said that Deputy Supervisor Stiles checked into the price quote and found it was in line. Stiles said that he spoke to Loren Cottrell who is from the IT department from Tompkins County and Cottrell said he felt all inline cost wise. Cottrell said the town may be able to save some money if we bought the computer on our own, but the cost savings would be minimal. The current server has all used parts and everyone who has worked on it says it in our best interest to upgrade. Member Denniston asked where the funding will be coming from? Kaminski thought it could come out of the building reserve fund. Member Stiles said he’s going to talk to the bookkeeper and he’s hoping it will be able to be paid out of 2019 surplus. Member Stiles motioned to accept the quote from Plan First to purchase a new server and upgrade two new computers not to exceed $15,107.63 at the state bid price. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #19-106 APPROVE THE QUOTE FOR A TELEMETRY LINE FOR WATER TANK: Supervisor Kaminski’s said that the main line was dug up and the telemetry line in the most cost-effective way to fix it. Member Stiles motioned to accept the quote from W2Operators to purchase a solar panel, back up battery and miscellaneous items for a water tank telemetry system. All work will be done in conjunction with Scedatek Inc. and W2Operators in the amount of $3,025.00. Member MD seconded the motion. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None DISCUSSION ON UPGRADING THE PHONE SYSTEM: This item will be discussed in January. RESOLUTION #19-107 APPROVE QUOTE ON REPAIRS TO TOWN HALL: Supervisor Kaminski said that part of the soffit on the town hall blew off and the pole out front needs to be repaired. He would like to have these items fixed not to exceed $1200. Member Stiles made a motion to approve the necessary repairs that need to be made to the Virgil Town Hall not to exceed $1200. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. GTCMHIC-HEALTH CARE CONSORTIUM LETTER-MAILED: Town Clerk Van Donsel said that the letter has been sent and the town is all set to continue with GTCMHIC of Tompkins county in 2020. Virgil Town Board Meeting December 12, 2019 3 | P a g e NEW BUSINESS WATER & SEWER LATE FEE CONCERN: Supervisor Kaminski said that one customer complained about late fees that he got on two bills. He said he didn’t get the bills in the mail. The board did not forgive the late fees. RESOLUTION #19-108 SET DATE FOR THE ORGANIZATION MEETING AND FIRST MEETING OF 2020: Member Stiles motioned to approve January 9th, 2020 at 6:00 PM as the date for the Town Board reorganization meeting and first regular town board meeting of 2020 will immediately follow the organizational meeting on January 9th to be held at the Virgil Town Hall. Member Dennison seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #19-109 SET A DATE FOR A PUBLIC HEARING TO SET UP A WORKERS COMPENATION RESERVE FUND: Supervisor Kaminski said that the board needs to set up a worker’s compensation reserve fund in case there are any possible claims left over from the old plan. Member Stiles made a motion to hold a public hearing at 6:00 PM on February 13th before the regularly scheduled town board meeting to be held on that date at 6:30PM. The motion was seconded by Member Pelton. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #19-110 APPROVE THE 2020 MAVAC CONTRACT: Member Stiles made a motion to approve the 2020 MAVAC contract in the budgeted about of $5300 as presented. Member Snow would like a service area map included with the contract. MAVAC will be contacted requesting a service map to keep on file with the contract. Member Denniston seconded the motion. Vote: Ayes- Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #19-111 CONFIRMATION THAT THE TOWN OF VIRGIL WILL NOT BE ENTERING INTO THE COUNTY CONSORTIUM ON WORKERS COMP: Member Stiles made a motion that the Town of Virgil will be going with Perma on its own and will not be entering into the county consortium with Perma. Stiles said that he and Supervisor Kaminski were polled at the last county meeting and he wanted to make sure a majority of the board was in agreement, not just two people. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #19-112 APPROVAL OF A 2020 INTERNATIONAL CV515 SFA 4X4 CREW CAB AND PLOW FROM STADIUM INTL TRUCKS INC: Member Stiles made a motion to approve the piggy back bid from Onondaga Contract #7974 for a 2020 International CV515 SFA 4X4 Crew cab and a MDI Sander, plow, body package for a total price of $93,519.00. This truck is to replace a one tun dump truck and another truck. The board will be obtaining a bond for this truck. Member Snow seconded the motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. With no further business to discuss, Member Stiles moved to adjourn the meeting at 7:04 PM. Member Snow seconded the Motion. Vote: Ayes-Members Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None Respectfully Submitted by, Alane Van Donsel Virgil Town Clerk