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Home My WebLink About01-02-2002JANUARY 02, 2002 TOWN BOARD MEETING 5:00 P.M. 2-79 C� 1 1 The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Town Hall, 3577 Terrace Road, Cortland, New York with Supervisor Raymond Thorpe presiding. Members present: Supervisor, Raymond Thorpe Councilman, Theodore Testa Councilman, Edwin O'Donnell Councilman, Ronal Rocco Councilman, John Pilat.o Town Clerk; Karen Q. Snyder Others present were: Town Attorney, John Folmer; Highway Sup't., Carl Bush; James Trasher of Clough, Harbour & Associates; News Reporter, Chris Nolan. Supervisor Thorpe called the Organizational Meeting to order. RESOLUTION #01 AUTHORIZE PAYMENT OF VOUCHERS FINAL PAYMENT OF 2001 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as f ollows: General Fund A Vouchers #642 - 662 $92,535.21 Highway Fund DB 486 - 503 $ 6,709.94 Water Fund 281 - 286 $ 385.54 Sewer Fund 189 - 194 $ 1,375.87 Supervisor Thorpe offered privilege of the floor to those in attendance. No discussions or comments were heard. The monthly reports for the month of December 2001 for the Town Clerk is on the table for review, and filed in the Town Clerk's office. Councilman O'Donnell made a motion, seconded by Councilman Pilato, to receive and file the 1st Quarter Water and Sewer Report. All voting aye, the motion was carried. Motion by Councilman Pilato Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT- RESOLVED, the Town Board does hereby approve the annual contracts for 2002, and receive and file as follows: Cortland County SPCA - Dog Control Cortland County SPCA - Spay/Neuter Clinics TLC Folmer. & Hartnett Attorneys. John Folmer - Attorney Joan Sherman Atlantic Inland, Inc. Cortland Free Library Lamont Memorial Library Cort/Recreation-John McNerney McGraw Recreation Village of Horner $17,310.00 $ 1,600.00 $ 9,724.00 $ 6,500.00 $32,040.00 $16,000.00 $ 5,994.00 $64,200.00 $11,300.00 $ 9,000.00 $11,600.00 $ 2,000.00 Security Agreement for Alliance Bank, NA $ 0.00 `' 80 JANUARY 02, 2002 TOWN BOARD MEETING PAGE 2 Attorney Folmer apprised the Board he has reviewed the contracts for the SPCA, TLC, Atlantic Inland, Inc., Cortland and McGraw Libraries, and the recreation contracts with Cortland, McGraw and Homer. RESOLUTION #03 READOPT TOWN OF CORTLANDVILLE PROCUREMENT POLICY 2000 - FOR 2002 .Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Board does hereby readopt the Town of Cortlandville Procurement Policy 2000 for the year 2002 with no changes. RESOLUTION #04 REAPPOINT THEODORE V. TESTA AS DEPUTY TOWN SUPERVISOR Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Theodore V. Testa as Deputy Town Supervisor for a two-year term commencing January 01, 2002 and shall expire December 31, 2003, and it is further RESOLVED, he shall receive an annual salary of $700.00 for such. RESOLUTION #05 REAPPOINT VALERIE SCHMIDT AS TOWN HISTORIAN Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Valerie Schmidt as Town Historian for a two-year term commencing January 01, 2002 and shall expire December 31, 2003. Councilman O'Donnell stated he is impressed with the job Ms. Schmidt has done as Town Historian. RESOLUTION #06 REAPPOINT EARL R. RANDOLPH TO THE CORTLANDVILLE PLANNING BOARD Motion by Councilman Pilato Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Earl R. Randolph, 397 Hoy Road. Cortland, NY to the Cortlandville Planning Board for a five-year term commencing January 01, 2002 and shall expire December 31, 2006. RESOLUTION #07 REAPPOINT JOANN T. O'ROURKE TO THE CORTLANDVILLE ZONING BOARD OF APPEALS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Joann T. O'Rourke, 2702 Phelps Road, Cortland, NY to the Cortlandville Zoning Board of Appeals for a five-year terns commencing January Ol, 2002 and shall expire December 31, 2006. JANUARY 02, 2002 TOWN BOARD MEETING PAGE 3 Z61 1 1 1 RESOLUTION #08 REAPPOINT KAREN Q. SNYDER AS REGISTRAR FOR THE TOWN Motion by Councilman Pilato Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Karen Q. Snyder as Registrar for a two-year term commencing January 01, 2002 and shall expire December 31, 2003. RESOLUTION #09 REAPPOINT LONNA MAXSON AS CUSTODIAN FOR THE TOWN HALL Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Lonna Maxson as custodian for Town Hall for 2002. RESOLUTION #10 ADOPT SALARY SCHEDULE FOR 2002 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the salary schedule for elected and appointed officials and employees of the Town of Cortlandville, for the year of 2002 is hereby adopted as follows: Raymond Thorpe Edwin O'Donnell Ronal Rocco Theodore Testa John Pilato Sr. Mardis F. Kelsen Karen Q. Snyder Carl Bush Mary Caufield Margaret Capps Pamela Bassett David Briggs Elizabeth D'Ambrosio Valerie Schmidt Kristin Rocco Patricia O'Mara Lonna Maxson Marcia Hicks Hayne Smith Fred Walker Jr. David Thomas Peter Alteri Jack Thornton Jeff Maclean Bruce A. Weber Town Supervisor Budget Officer Councilman Councilman Councilman Dep Twn Supervisor Councilman Town Justice Town Clerk Registrar Town Hwy Sup't Deputy Court Clerk Deputy Court Clerk Deputy Court Clerk Assessor Dep. Town Clerk Dep. Town Clerk Town Historian Dep. Town Clerk Keyboard Specialist Sec. W&S Dept. Bookkeeper to Sup. Engineer Dep Hwy Sup't Water TR PL OP Water TR PL OP Water TR PL OP Water TR PL OP Code Enf Officer $ 6,000.00 $ 1,000.00 $ 5,762.00 $ 5,762.00 $ 5,762.00 $ 700.00 $ 5,762.00 $41,911.75 $34,993.00 $ 1,000.00 $56,377.36 $30,593.00 $28,918.00 $20,137.00 $32,353.20 $22,293.00 $22,843.00 $ 7,333.00 $19,268.50 $25,149.08 $31,818.60 $31,392.35 $65A t 2.97 $48,866.58 $34,521.80 $43,008.72 $35,672.00 $32,091.80 $44,127.48 x The listed salaries above include the longevity amounts. Zoning Board of Appeals Chairman $60.00/114TG Members $55.00/MTG Joan Fitch Secretary $17.00/HR z6z JANUARY 02, 2002 TOWN BOARD MEETING PAGE 4 Planning Board Chairman $85.00/MTG Members $75.00/MTG Joan Fitch Secretary $17.00/HR Seasonal Code Enforce Gary Moore $12.00/HR Seasonal Rec Admn Carl Bush $8,386.36 SAL YR (Added to above salary) IGHWAY DEPARTMENT PER HOUR Glenn Bassett HEO E $ 16.92 James E. Cogswell MEO E $ 15.41 Michael Dimorier HEO E $ 16.92 James M. Grant HEO E $ 16.05 Darby Humphrey HEO E $ 16.52 Matthew Isaf MEO C $ 14.71 Roger Darn MEO E $ 15.41 Frederick Little AMH E $ 16.19 William Morse HEO E $ 16.92 Patrick O'Donnell Bldg/Gr Worker C $ 10.23 Richard Phillips MEO E $ 15.41 Gregory Schmidt MEO E $ 15.41 Clay Walker Bldg/Gr Worker C $ 10.23 Steve Wyant HAM E $ 17.35 NIGHT RATE: $1.00 per hour added to hourly base wage. 2002 NIGHT SHIFT CREW IS: Matthew Isaf $14.71 plus $1.00 NR = $15.71 per hr Gregory Schmidt $15.41 plus $1.00 NR = $16.41 per hr Robert Atkins P/T Summer Bldg Grnds C $10.23 per hr John Stafford P/T Summer Bldg Grnds C $10.23 per hr RESOLUTION #11 AMEND THE HIGHWAY DEPARTMENT HOURLY PAY SCHEDULE IN THE PERSONNEL POLICY FOR 2000 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Hourly Pay Schedule in the Personnel Policy for the Highway Department is hereby amended as follows: Dep. Hwy. Supt. Head Auto Mec. Equip. Operator/ Working Supervisor Heavy Equip Oper. Auto Mech Helper Motor Equip Oper. Laborer Buildings & Grounds Worker HIRING A B C D E 14.95 16.45 17.05 17.55 17.95 18.25 14.05 15.55 16.15 16.65 17.05 17.35 13.62 15.12 15.72 16.22 16.62 16.92 13.15 14.65 15.25 15.75 16.15 16.45 12.89 14.39 14.99 15.49 15.89 16.19 12.11 13.61 14.21 14.71 15.11 15.41 9.34 10.34 11.09 11.5 9 11.94 12.34 8.23 8.98 9.48 10.23 10.58 11.08 1 Z63 JANUARY 02, 2002 TOWN BOARD MEETING PAGE 5 Part time/summer labor 5.50 5.75 6.25 6.75 7.25 7.75 . Recreation Dir. 6.50 7.00 7.50 8.00 8.50 9.00 Asst. Rec. Dir. 5.25 5.50 6.00 6.50 7.00 7.50 NIGHT SHIFT RATE: $1.00 per hour added to regular hourly base wage. (Night Shift is regular scheduled, daily hours between 8 p.m. to 4:30 a.m.) WAGES NOTE: an H.E.O. that does not have a CDL license required to move equipment with the Towns largest equipment trailer will receive $.40 per hour less than the H.E.O. employees that do have it. RESOLUTION #12 DESIGNATE THE CORTLAND STANDARD AS THE OFFICIAL NEWSPAPER FOR THE TOWN OF CORTLANDVILLE FOR THE YEAR 2002 Motion by Councilman Testa Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Cortland Standard is hereby designated as the official newspaper for the Town of Cortlandville for the year 2002. Town Clerk, Karen Snyder inquired into raising the hourly rate for the town's election inspectors. After discussing other area rates for election inspectors, the Board agreed to raise the inspector's rate to $8.00 per hour. RESOLUTION #13 SET PAY SCALE FOR ELECTION INSPECTORS FOR THE YEAR 2002 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Election Inspectors appointed by the County Board of Elections for the year 2002, shall be paid as follows: hourly rate of $8.00 attending school $5.00 acting chairman - additional $7.00 per day custodian (set up -take down) $20.00 per machine, and RESOLVED, the appointed custodians shall be paid an additional $10.00 per machine to re -canvass the voting machines, if required, as per Resolution #181 of 1997. RESOLUTION #14 DESIGNATION OF DEPOSITORIES FOR TOWN ACCOUNTS FOR THE YEAR 2002 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES; ALL AYE ADOPTED BE IT RESOLVED, the Alliance Bank of Cortland is hereby designated as the depository for various accounts of the Town as follows: General Fund A (Whole Town) Trust & Agency Account General Fund B (Outside Town) Justice Account Town Clerk Account Water Fund Account Tax Collector Account Sewer Fund Account Highway Account Z v � JANUARY 02, 2002 TOWN BOARD MEETING PAGE 6 AND FURTHER RESOLVED, the following banks located in the Town: Ivey Bank of Central NY, Fleet Bank, and Merchant & Trust Corp. Bank may be considered, if necessary. RESOLUTION #15 AUTHORIZE EXTENSION OF TIME FOR THE 2001 ANNUAL REPORT OF THE SUPERVISOR Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Town Clerk to accept the Supervisor's Annual Financial Report to the State Comptroller 60 days after the close of the fiscal year of 2001, and BE IT FURTHER RESOLVED, that the Town Clerk shall cause a notice to be published within ten (10) days after receipt thereof, stating that a copy of such report is on file in the Town Clerk's Office and available for public inspection and copying, in accordance with Town Law, Section 29, Article 10-A, amended June 29, 1979. Arrival of Councilman Rocco at 5:05 p.m. RESOLUTION #16 DELEGATE TOWN BOARD MEMBERS TO AUDIT 2001 RECORDS OF TOWN OFFICIALS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the records of Town Officials and Town Employees, for the year 2001, shall be audited by Town Board members by January 16, 2002, as follows: Supervisor John Pilato Town Clerk Ronal Rocco Justice Edwin O'Donnell Highway, Water & Sewer Theodore Testa RESOLUTION #17 ACCEPT AGREEMENT OF EXPENDITURES OF HIGHWAY MONIES FOR THE YEAR OF 2002 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED WHEREAS, the agreement of the expenditures of highway monies, in accordance with section 284 of the Highway Law, was submitted by the Town Highway Sup't., as required, therefore BE IT RESOLVED, the Agreement of Expenditures of Highway monies for 2002 is hereby accepted and shall be signed by members of the Town Board and Highway Superintendent. RESOLUTION #18 AUTHORIZE TRANSFER OF MONIES TO BALANCE ACCOUNTS FOR THE 2001 BUDGET Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED 7A, I BE IT RESOLVED, the Budget Officer is hereby authorized and directed to transfer monies to adjust the accounts of the 2001 Budget for the Town of Cortlandville as follows: JANUARY 02, 2002 TOWN BOARD MEETING 1) GENERAL FUND A - TOWN WIDE: Transfer $14,184.60 PAGE 7 Z85 1 1 C FROM TO AMOUNT A1990.4 A1220.4 $ 1,912.14 A1430.4 A1430.2 $ 795.00 A1450.2 A1450.4 $ 742.54 A1440.4 A1440.1 $ 350.17 A1990.4 A1670.2 $ 290.00 A1990.4 A1680.41 $ 3,048.00 A1990.4 A1910.4 $ 3,193.84 A1990.4 A3520.4 $ 1,200.00 A1990.4 A8030.4 $ 2,632.51 A1990.4 A9055.8 20.40 $14,184.60 2) GENERAL FUND B - PART TOWN: Transfer $ 18,630.94 FROM TO AMOUNT B 1990.4 B 1910.4 $ 2,707.00 B 1990.4 B4020.4 $ 15.00 B7110.22 B7110.42 $15,908.94 $18,630.94 3) DB - HIGHWAY FUND PART TOWN: Transfer $9,950.01 FROM DB5130.1 TO DB5130.4 AMOUNT $ 9,950.01 RESOLUTION #19 APPOINT DELEGATE AND ALTERNATE TO VOTE AT THE ASSOCIATION OF TOWNS ANNUAL MEETING Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, Town Justice, Mardis F. Kelsen, is hereby appointed as Delegate, and Town Clerk, Karen Q. Snyder, is hereby appointed as Alternate, to represent the Town of Cortlandville at the Association of Towns Annual Meeting, to be held in New York City in February, 2002. Town Clerk Snyder apprised the Board that Statewide Country Music Park has filed an application for Bingo for 2002 effective from January 4, 2002 to June 28, 2002. They will need to file another application for the remainder of the year. Town Clerk Snyder stated the list of individuals participating do not need to be sent to the Sheriff Department as they were investigated last year. RESOLUTION #20 AUTHORIZE ISSUANCE OF BINGO LICENSE FOR STATEWIDE COUNTRY MUSIC ASSOCIATION Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Statewide Country Music Association has made application for a Bingo License, and WHEREAS, the Cortland County Sheriff Department and Town Clerk investigated said application and individuals listed as required by law and found all to be in order, therefore BE IT RESOLVED, the Town Board does hereby authorize and direct the signing of the NYS Racing and Wagering Findings and Determinations application, and it is further JANUARY 02, 2002 TOWN BOARD MEETING PAGE 8 RESOLVED, the Town Clerk is hereby authorized and directed to issue a license to the Statewide Country Music Association to conduct Bingo games for property located in the Town of Cortlandville at 1824 TrUXton Road, Route 13 North, from January 4, 2002 - June 28, 2002, Fridays only hours being 6:00 PM — 10:30 PM. Attorney Folmer reported: Highland Road Sewer Project: Attorney Fohmr apprised the Board a SEQRA form needs to be accomplished for the Highland Road Sewer project. Also the Order for this project needs to be adopted. RESOLUTION #21 DECLARE NEGATIVE IMPACT FOR HIGHLAND ROAD SEWER IMPROVEMENT PROJECT-2002 AND AUTHORIZE SUPERVISOR TO SIGN SEQRA Motion by Councilman Rocco Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED WHEREAS, an order was presented for adoption of Highland Road Sewer Improvement Project-2002, and WHEREAS, as Lead Agent, the Town Board duly reviewed and completed the Short Environmental Assessment Form, therefore BE IT RESOLVED, the Town Board does hereby declare the proposed Highland Road Sewer Improvement Project-2002 shall have no significant environmental impact, and it is further RESOLVED, the Supervisor is hereby authorized and directed to sign the SEQRA form for said project. RESOLUTION #22 ADOPT THE ORDER "HIGHLAND ROAD SEWER IMPROVEMENT PROJECT-2002" PURSUANT TO TOWN LAW ARTICLE 12-C AND SET DATE FOR A PUBLIC HEARING ON JANUARY 16, 2002 Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Town Board of the Town of Cortlandville (herein called "Town Board" and "Town" respectively), in the County of Cortland, New York, has caused the Town Engineer, a competent engineer, duly licensed by the State of New York, to prepare a general plan, report and map for the proposed construction of improvements in the Highland Road Area of the Town, consisting of sewer line extensions, where necessary, in accordance with said plan now on file in the Office of the Town Clerk of the Town of Cortlandville (the "Sewer Improvement"), including buildings, land or rights in land, original furnishings, equipment, machinery and apparatus required therefor, and all ancillary work thereto, all within the unincorporated areas of the Town outside of any villages, pursuant to Article 12-c of the Town Law, and which plan, report and map has been heretofore duly filed in the office of the Town Clerk for public examination; and WHEREAS, the Sewer Improvement will benefit the entire Benefitted Areas (the "Benefitted Area"), said area having been designated as the benefitted area pursuant to the Town Law; and WHEREAS, the Benefitted Area is more particularly bounded and described as follows: Entire area of the Town outside of any Villages. JANUARY 02, 2002 TOWN BOARD MEETING PAGE 9 zg7 WHEREAS, the Town Board has given due consideration to the impact that the Sewer Improvement may have on the environment and, on the basis of such consideration, the Town Board has found that no substantial adverse environmental impact will be caused by the Sewer Improvement; and WHEREAS, the Town Board and the Town have complied in every respect with all applicable federal, state and local laws and regulations regarding environmental matters, including compliance with the New York State Environmental Quality Review Act, comprising Article 8 of the Environmental Conservation Law and, in connection therewith, a duly executed negative declaration and/or other applicable documentation has been properly filed in the Office of the Town Clerk; and WHEREAS, the maximum amount proposed to be expended for the construction of such Sewer Improvement is $2,000,000.00 which is planned to be financed by the issuance of serial bonds of the Town and the levy and collection of special assessments from the several lots and parcels of land within such Benefitted Area which the Town Board shall determine to be especially benefitted by said Sewer Improvement, so much upon and from each as shall be in just proportion to the amount of benefit which the Sewer Improvement shall confer upon the same, to pay the principal and interest on said bonds as the same shall become due and payable; NOW, THEREFORE, BE IT ORDERED, that the Town Board of the Town of Cortlandville meet and hold a public hearing at the Town Hall on the 16th day of January, 2002 at 5:00 p.m. (prevailing time) to consider the construction of such Sewer Improvement, at which place and time all persons interested in the subject thereof may be heard concerning the same, and for such other action on the part of the Town Board with relation thereto as may be required by law; and be it FURTHER ORDERED, that the Town Clerk publish atleast once in the Cortland Standard, a newspaper having a general circulation in the Town of Cortlandville, and hereby designated as the official newspaper of the Town for such publication, and post conspicuously on the bulletin board in the office of the Town Clerk, a copy of this Order, certified by the Town Clerk, the first publication and said posting to be not less than ten (10) nor more than twenty (20) days before the day designated herein for said public hearing as aforesaid. RESOLUTION #23 APPOINT COUNCILMAN THEODORE TESTA AS CHAIRMAN FOR THE INTERMUNICIPAL PARK ON STARR ROAD Motion by Councilman Pilato Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby appoint Councilman Theodore Testa as chairman for the Intermunicipal Park on Starr Road to schedule functions and collect donations for the park, as received and submit to the town, and it is further RESOLVED, John McNerney has been appointed as chairman by the Common Council of the City of Cortland for the Intermunicipal Park on Starr Road. Councilman Testa apprised the Board of his discussions with John McNerney regarding various fund raising ideas for the Intermunicipal Park. The Board discussed the need to do a variety of fundraisers in order to raise enough money to fund the park. RESOLUTION #24 ACCEPT ANNUAL REPORT OF TOWN RMO AND SCHEDULE OF DISPOSED RECORDS IN 2001 IN ACCORDANCE WITH THE RECORDS RETENTION AND DISPOSITION SCHEDULE Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED Z 8(5 JANUARY 02, 2002 TOWN BOARD MEETING PAGE 10 BE IT RESOLVED, the Town Board does hereby accept the Annual Report of the Records Management Officer of the Town, including the list of disposed records in 2001, in accordance with the Records Retention and Disposition Schedule, MU-1. RESOLUTION #25 AWARD BID FOR SALT STORAGE COVER SYSTEM TO LINDEN LEGACY SALES, INC. DBA CNY COVER- ALL BUILDINGS IN THE AMOUNT OF $24,885.00 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, bids were advertised for a Salt Storage Cover System, and WHEREAS, sealed bids were opened on December 20, 2001 at 3:00 p.m. and provided to Highway Sup't., Carl Bush for review, as follows: Linden Legacy Sales, Inc. $24,885.00 dba CNY Cover -All Buildings RD#1 Box 110 Constable, NY 13325 THEREFORE, BE IT RESOLVED, the bid as recommended by Highway Sup't. Carl Bush is hereby awarded to Linden Legacy Sales, Inc. dba CNY Cover -All Buildings, RD#1 Box 110 Constable, NY, in the amount of $24,885.00, and it is further RESOLVED, the Supervisor is hereby authorized and directed to sign appropriate contracts. RESOLUTION #26 AUTHORIZE HIGHWAY SUP'T. TO PURCHASE A ONE TON DUMP TRUCK FROM STATE BID Motion by Councilman Pilato Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Highway Sup't., Carl Bush, to purchase a one ton dump truck from the State Bid list in an amount not to exceed $34,000.00. RESOLUTION #27 AUTHORIZE HIGHWAY SUP'T. TO PURCHASE A 3/ TON PICKUP TRUCK FROM STATE BID Motion by Councilman O'Donnell Seconded by Councilman Pilat.o VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board sloes hereby authorize and direct the Highway Sup't., Carl Bush, to purchase a 3/ ton pickup truck from the State Bid list in an amount not to exceed $26,000.00. Councilman O'Donnell apprised the Board he spoke with new County Legislators for Cortlandville, Danny Ross, Paul Allen and David Guido, regarding attending Town Board meetings when significant matters are being discussed. He recommended the Legislators speak with Supervisor Thorpe's secretary as to the contents of the agenda before each meeting. Councilman O'Donnell stated the Legislators are always welcome but especially when important issues are being discussed. 1 1 289 JANUARY 02, 2002 TOWN BOARD MEETING PAGE 11 Attorney Folmer referred to the contracts with the SPCA. Last May the SPCA requested additional funds for the spay/neutering of cats. As this request was not originally included in the 2001 town budget it created difficulties arranging funds. Attorney Folmer expressed to the director of the SPCA if they are requesting additional funds for 2002 it is preferable to include these funds at the beginning of the year. Town Clerk Snyder recommended for bookkeeping purposes paying the $1,600.00 contract for cats in one payment separate from the original SPCA contract for dogs. Attorney Folmer stated that he, the Town Bookkeeper and Town Clerk Snyder would establish the payment schedule. If any changes are needed in the contracts adopted earlier in tonight's meeting the Board will be apprised. James Trasher with Clough, Harbour & Associates inquired if the review of the Suit-Kote Corporation Long Environmental Assessment form will be added to the Town Board's agenda for January 16, 2002 meeting. According to State guide lines the Board has 20 days to review the form once all the information was submitted. Mr. Trasher stated all the necessary information was received in December 2001. The January 16th review is acceptable with Suit-Kote. The review of Suit -Kate Corporation's Long Environmental Assessment form on January 16' will be for the Board to consider comments from. Clough, Harbour & Associates and Suit-Kote Corp. then make a negative or positive declaration. Attorney Folmer advised the Board when reviewing the environmental assessment form to express any concerns at that time. These concerns will then be reviewed during the long form mitigation measures for proper mitigation. The Board agreed to review the Suit -Kate Corporation Long Environmental Assessment form at the January 16th meeting. Councilman Testa made a motion, seconded by Councilman Pilato, to recess the Regular Meeting to an Executive Session to discuss a personnel matter. All voting aye, the motion was carried. The meeting was recessed at 5:20 p.m. The following information was received from the Supervisor's office. Councilman Testa made a motion, seconded by Councilman Pilato, to adjourn the Executive Session and reconvene to the Regular Meeting. All voting aye, the motion was carried. RESOLUTION #28 AUTHORIZE SUPERVISOR TO SIGN 2002 MUNICIPAL CONSULTING AGREEMENT WITH CLOUGH.HARBOUR & ASSOCIATES LLP. Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Supervisor is hereby authorized and directed to sign the 2002 Municipal Consulting agreement with Clough, Harbour & Associates LLP. RESOLUTION #29 ADOPT EMPLOYEE HANDBOOK-2002 SUPERSEDING THE PERSONNEL POLICY OF 1987 Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Employee Handbook-2002 is hereby adopted superseding the Personnel Policy of 1987, and it is further RESOLVED, the Employee Handbook-2002 is retroactive to January 01, 2002. Z 9 D JANUARY 02, 2002 TOWN BOARD MEETING PAGE 12 Councilman O'Donnell made a motion, seconded by Councilman Testa, to adjourn the regular meeting. All voting aye, the motion was carried. The meeting was adjourned at 5:50 p.m. Respectfully submitted, Karen Q. Snyder Town Clerk Town of Cortlandville I. 1