The URL can be used to link to this page

Home My WebLink About01-02-2003JANUARY 02, 2003 97 [l 0 n n LJ 1 The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Town Hall, 3577 Terrace Road, Cortland, New York, with Supervisor Thorpe presiding. Members present: Supervisor, Raymond Thorpe Councilman, Theodore Testa Councilman, Edwin O'Donnell Councilman, Ronal Rocco Councilman, John Pilato Town Clerk, Karen Q. Snyder Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Jill Giocondo of the Cortland Standard. Supervisor Thorpe called the meeting to order. Councihnan Pilato made a motion, seconded by Councilman Rocco, to approve the Town Board Minutes of October 16, 2002, as written. All voting aye, the motion was carried. Councilman O'Donnell made a motion, seconded by Councilman Pilato, to approve the Town Board Minutes of November 06, 2002, as written. All voting aye, the motion was carried. Councilman Rocco made a motion, seconded by Councilman O'Donnell, to receive and file the Planning Board Minutes of September 24, 2002. All voting aye, the motion was carried. Councilman O'Donnell made a motion, seconded by Councilman Testa, to receive and file the Planning Board Minutes of October 29, 2002. All voting aye, the motion was carried. Councilman Rocco made a motion, seconded by Councilman Pilato, to receive and file the Planning Board Minutes of November 26, 2002. All voting aye, the motion was carried. Councilman Rocco made a motion, seconded by Councilman O'Donnell, to receive and file the Zoning Board of Appeals Minutes of September 24, 2002. All voting aye, the motion was carried. Councilman Rocco made a motion, seconded by Councilman O'Donnell, to receive and file the Zoning Board of Appeals Minutes of November 26, 2002. All voting aye, the motion was carried. Motion by Councilman Rocco Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: 98 JANUARY 02, 2003 TOWN BOARD MEETING General Fund A Vouchers #650 - 658 $ 1,979.10 General Fund B B 165 - B 167 $ 172.13 Highway Fund DB D488 - D497 $ 27,846.66 Water Fund W281 - W281 $ 308.48 Sewer Fund S 131 - S 131 $ 1,292.73 Supervisor Thorpe offered privilege of the floor to those in attendance. No comments or discussion were heard. PAGE 2 RESOLUTION #02 ACCEPT ANNUAL REPORT OF WATER AND SEVGTER DEPARTMENT Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Annual Report of the Water and Sewer Department for the year of 2002 is hereby accepted, and shall be received and filed. Councilman O'Donnell made a motion, seconded by Councilman Rocco, to receive and file the I` Quarter Water & Sewer Report. All voting aye, the motion was carried. There was a brief discussion regarding the 2003 annual contracts. Attorney Folmer apprised the Board there was a change in the contract with the Cortland Free Library, indicating services shall be provided for free to residents, taxpayers, and minor children who reside in the home of the taxpayer or resident. RESOLUTION #03 APPROVE THE 2003 ANNUAL CONTRACTS Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby approve the annual contracts for 2003, and receives and files them as follows: Cortland County SPCA - Dog Control Cortland County SPCA - Spay/Neuter Clinics TLC Fohner & Hartnett Attorneys John Folmer - Attorney Joan Sherman Atlantic Inland, Inc. Cortland Free Library Lamont Memorial Library McGraw Recreation Clough, Harbour & Associates, LLP Security Agreement for Alliance Bank, NA $17,664.00 $ 1,600.00 $ 9,824.00 $ 7,000.00 $36,000.00 $16,000.00 $ 5,994.00 $63,600.00 $11,300.00 $11,600.00 $ 0.00 There was a brief discussion regarding the ACH Agreement from Alliance Bank. Attorney Folmer informed the Board the ACH Agreement from Alliance Bank was in regards to the transfer of funds electronically. He stated he could not determine whether the agreement was the actual agreement or a pro -forma. He had several other questions which required answers. 1 E k., El 99 JANUARY 02, 2003 TOWN BOARD MEETING PAGE 3 Attorney Folmer stated he spoke with Cindy Hunter of Alliance Bank regarding the issues. However, Ms. Hunter was unable to answer Attorney Folmer's questions at that time. Attorney Folmer advised the Board to approve the agreement subject to his review and the Supervisor's signature. RESOLUTION #04 APPROVE THE ACH AGREEMENT FROM ALLIANCE BANK SUBJECT TO CONDITIONS Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADORED WHEREAS, Alliance Bank submitted an ACH Agreement to the Town for approval regarding the transfer of electronic funds, and WHEREAS, it could not be determined whether Alliance Bank submitted the actual agreement or a pre-f orma, theref ore BE IT RESOLVED, the Town Board does hereby approves the ACH Agreement from Alliance Bank, subject to the Town Attorney's review and the Supervisor's signature. There was a brief discussion regarding a request from the City of Cortland. Attorney Folmer stated the City requested the Town reconsider the funding allocated in the 2003 budget for recreation services, which the City provides to the Town. The City's request for an increase in funding from $9,000.00 to $12,000.00 was rejected during the budget process, in which the Board cited decreasing revenue as the reason for the rejection. The City requested the Town consider the fact that it too had experienced escalating costs in conjunction with declining revenues in recent years. However, the City continued to maintain its youth and recreation services at the same level. The City felt an increase in funding from the Town was warranted. Councilman Rocco questioned whether the Board could actually give the City more money. Supervisor Thorpe stated more money was not budgeted, although the decision was left up to the Board. The budget could be modified, or money could be taken out of the surplus. The City requested an increase of $3,000.00 Supervisor Thorpe stated most municipalities are under the same budgetary constraints as the Town, and the City should operate as such. Councilman Rocco stated the Board could reconsider funding for 2004, but should not increase the funds allocated to the City for 2003. Although Attorney Folmer was not aware of the percentage of Town residents who use the City's facilities, he stated the Cortland Youth Bureau receives state and federal funding based on the number- of participants in the program. If the City chose not to make the recreation program eligible to the Town, its funding would decrease. Supervisor Thorpe read aloud a statement from the City's correspondence, which assured that the City would continue to provide services to the Town's constituents on a month to month basis until the matter was resolved. In the event the City threatened to deny Town residents access to the program, Supervisor Thorpe stated the Town could reevaluate the request. Councilman Pilato stated the request for an increase in funding was made rather late. ® Supervisor Thorpe stated he would write a letter to the City rejecting the request and informing the City Council the Board would reconsider the request for the 2004 budget. RESOLUTION #05 AUTHORIZE SUPERVISOR TO WRITE A LETTER TO THE CITY OF CORTLAND REJECTING ITS REQUEST FOR ADDITIONAL FUNDING Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, a request was made by the City of Cortland to reconsider the funding allocated in the 2003 budget for recreation services, which the City provides to the Town, and JANUARY 02, 2003 TOWN BOARD MEETING PAGE 4 WHEREAS, the City requested an increase in funding from $9,000.00 to $12,000.00, which was rejected during the budget process, in which the Board cited decreasing revenue as the reason for the rejection, and WHEREAS, the request for the reconsideration of funding was discussed by the Town Board, therefore BE IT RESOLVED, the Supervisor is hereby authorized and directed to write a letter to the City of Cortland denying their request for additional funding for youth and recreation services. RESOLUTION #06 READOPT TOWN OF CORTLANDVILLE • PROCUREMENT POLICY 2000 - FOR 2003 Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Board does hereby readopt the Town of Cortlandville Procurement Policy 2000 for the year 2003 with no changes. RESOLUTION #07 REAPPOINT CHRISTOPHER NEWELL TO THE CORTLANDVILLE PLANNING BOARD Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Christopher Newell, 4450 Cosmos Hill Road, Cortland, New York to the Cortlandville Planning Board for a five-year tern commencing January 01, 2003 and shall expire December 31, 2007. RESOLUTION #08 REAPPOINT LONNA IVIAXSON AS CUSTODIAN FOR THE TOWN HALL Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Lonna Maxson as custodian for Town Hall for 2003. RESOLUTION #09 DESIGNATE THE CORTLAND STANDARD AS THE OFFICIAL NEWSPAPER FOR THE TOWN OF CORTLANDVILLE FOR THE YEAR 2003 Motion by Councilman Testa Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Cortland Standard is hereby designated as the official newspaper for the Town of Cortlandville f or the year 2003. Town Clerk, Karen Snyder informed the Board the rate for election custodians to set up and take down the voting machines is $22.00 throughout the County. She requested the Town consider increasing its pay scale f or custodians from the current pay of $20.00 to $22.00 per machine in addition to the increases for election inspectors. I(Dl JANUARY 02, 2003 TOWN BOARD MEETING PAGE 5 RESOLUTION #10 SET PAY SCALE FOR ELECTION INSPECTORS FOR THE YEAR 2003 Motion by Councilman Testa Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Election Inspectors appointed by the County Board of Elections for the year 2003, shall be paid as follows: hourly rate of $9.00 attending school $5.00 ® acting chairman - additional $7.00 per day custodian (set up -take down) $22.00 per machine, and RESOLVED, the appointed custodians shall be paid an additional $10.00 per machine to re - canvass the voting machines, if required, as per Resolution #181 of 1997. RESOLUTION #11 DESIGNATION OF DEPOSITORIES FOR TOWN ACCOUNTS FOR THE YEAR 2003 Motion by Councihnan Testa Seconded by Councilman O'Donnell VOTES: Testa Aye O'Donnell Aye Pilato Aye Rocco Abstain BE IT RESOLVED, the Alliance Bank of Cortland is hereby designated as the depository for various accounts of the Town as follows: General Fund A (Whole Town) Trust & Agency Account General Fund B (Outside Town) Justice Account Town Clerk Account Water Fund Account Tax Collector Account Sewer Fund Account Highway Account AND FURTHER RESOLVED, the following banks located in the Town: Alliance Bank NA, Ivey Bank of Central NY, Fleet Bank, and Merchant & Trust Corp. Bank may be considered, if necessary. RESOLUTION #12 AUTHORIZE EXTENSION OF TIME FOR THE 2002 ANNUAL REPORT OF THE SUPERVISOR Motion by Councilman O'Donnell Seconded by Councilman Testa i VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Town Clerk to accept the Supervisor's Annul Financial Report to the State Comptroller 60 days after the close of the fiscal year of 2002, and BE IT FURTHER RESOLVED, that the Town Clerk shall cause a notice to be published within ten (10) days after receipt thereof, stating that a copy of such report is on file in the Town Clerk's office and available for public inspection and copying, hi accordance with Town Law, Section 29, Article 10-A, amended June 29, 1979. 1o2- JANUARY 02, 2003 TOWN BOARD MEETING PAGE 6 RESOLUTION #13 DELEGATE TOWN BOARD MEMBERS TO AUDIT 2002 RECORDS OF TOWN OFFICIALS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the records of Town Officials and Town Employees, for the year 2002, shall be audited by Town Board members by January 15, 2003, as follows: Supervisor Ronal Rocco Town Clerk Edwin O'Donnell Justice Theodore Testa Highway, Water & Sewer John Pilato RESOLUTION #14 ACCEPT AGREEMENT OF EXPENDITURES OF HIGHWAY MONIES FOR THE YEAR OF 2003 Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Agreement of Expenditures of Highway monies, in accordance with Section 284 of the Highway Law, was submitted by the Town Highway Sup't., as required, theref ore BE IT RESOLVED, the Agreement of Expenditures of Highway monies for 2003 is hereby accepted and shall be signed by members of the Town Board and Highway Superintendent. RESOLUTION #15 AUTHORIZE TRANSFER OF MONIES TO BALANCE ACCOUNTS FOR THE 2002 BUDGET Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Budget Officer is hereby authorized and directed to transfer monies to adjust the accounts of the 2002 Budget f or the Town of Cortlandville as follows: 1) GENERAL FUND A - TOWN WIDE: Transfer $22,025.56 FROM TO AMOUNT At 110.4 A1110.1 $ 1,306.67 A1110.4 At 110.41 $ 507.45 A1355.4 A1355.1 $ 2,549.20 A1990.4 A1410.4 $ 1,416.33 A1430.4 A1430.1 $ 33.35 A1990.4 A 1440.41 $ 6,136.40 A1990.4 A1450.4 $ 232.00 A1990.4 A 1680.4 $ 5,860.00 A1460.2 A1460.4 $ 25.95 A1990.4 A 1910.4 $ 3,897.82 A1990.4 A8030.4 60.39 $22,025.56 2) GENERAL FUND B- PART TOWN: Transfer $ 54,359.23 FROM TO AMOUNT B 1990.4 B 1440.4 $ 4,486.60 B 1420.4 B 1440.41 $ 566.40 B7110.23 B1910.4 $ 11,501.41 B 1420.4 B4020.4 $ 614.07 B7110.23 B7110.22 $ 4,931.27 • 1 JANUARY 02, 2003 TOWN BOARD MEETING PAVE ? 103 J 0 L 1 B7110.23 B7110.24 B7110.24 1319090.4 41` 1 DB5130.41 DB51 10. $ 2,190.63 $ 13,232.61 $ 16,414.91 $ 421.33 $ 54,359.23 Transfer $ 77,879.65 4) SS - SEWER FUND: Transfer$ 7,155.87 FROM TO SS8110.1 SS8110.4 SS 1990.4 SS9710.7 5) SW - WATER FUND: Transfer $ 5,797.20 EEDM TRO f I.a' .1 " SW9710.7 .MOUNT $ 9,458.65 $ 68,421.00 $ 77,879.65 AMOUNT $ 7,155.45 $ .42 $ 7,155.87 AMOUNT $ 5,979.07 $ .13 $ 5,979.20 RESOLUTION #16 APPOINT DELEGATE AND ALTERNATE TO VOTE AT THE ASSOCIATION OF TOWNS ANNUAL MEETING Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, Town Justice, Mardis F. Kelsen, is hereby appointed as Delegate, and Town Clerk, Karen Q. Snyder, is hereby appointed as Alternate, to represent the Town of Cortlandville at the Association of Towns Annual Meeting, to be held in New York City in February, 2003. Attorney Folmer reported: Wellhead Protection Plan: Attorney Folmer apprised the Board he met with James Tranher, Walter Kalena, and Dr. Chris Burns of Clough, Harbour & Associates, on December 30'h, 2002, to review comments made by both Clough, Harbour & Associates and Pall Trinity Micro Corp. with regard to the Wellhead Protection Plan. Attorney Folmer apprised the Board Clough, Harbour & Associates would make one more revision in accordance with the suggested changes. The Board can then submit the Wellhead Protection Plan to the County f or review and plan a final public hearing. Supervisor Thorpe stated he received comments from the Department of Ag. & Markets, which he had copied and sent to Attorney Folmer and Clough, Harbour & Associates. The Department of Ag. & Markets objects to the wording of the ordinance in respect to the storing of insecticides, pesticides, fuels, and such. He stated the critique was rather lengthy and deserved consideration. Attorney Folmer stated he had not read the critique yet and could not comment on it. Use of Town Hall on December 24'h, 2002: Attorney Folmer thanked the Board for use of the Town Halt on December 24`h, 2002 on behalf of the organization that was allowed use of the meeting room. log JANUARY 02, 2003 TOWN BOARD MEETING PAGE 8 Village of Homer Contract: Attorney Folmer apprised the Board the contract between the Town and the Village of Homer has a clause regarding automatic renewal. He stated he did not recall such a clause in the 2002 contract. He stated he was concerned about entering into a contract that was more than one year in length, as it puts a burden on the Town to provide notice of termination on November 1 ', 2003. He stated he would review the contract prior to the Board approving the contract, and apprise the Board at the January 15'h, 2003 Town Board Meeting. RESOLUTION # 17 APPROVE EXTRA WORK FEE OF CLOUGH, HARBOUR & ASSOCIATES FOR THE WELLHEAD PROTECTION PLAN Motion by Councilman Rocco Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board hereby approves the extra work fee of Clough, Harbour & Associates for the Wellhead Protection Plan not to exceed the amount of $3,850.00. Councilman O'Donnell made a motion, seconded by Councilman Testa, to receive and file correspondence from Cortlandville Fire Chief Kevin Whitney regarding the A&W Restaurant fire. All voting aye, the motion was carried. RESOLUTION # 18 ADOPT SALARY SCHEDULE FOR 2003 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the salary schedule for elected and appointed officials and employees of the Town of Cortlandville, for the year of 2003 is hereby adopted as follows: Raymond Thorpe Town Supervisor $ 6,000.00 Budget Officer $ 1,000.00 Edwin O'Donnell Councilman $ 5,862.00 Ronal Rocco Councilman $ 5,862.00 Theodore Testa Councilman $ 5,862.00 Dep Twn Supervisor $ 700.00 John Pilato Sr. Councilman $ 5,862.00 Mardis F. Kelsen Town Justice $43,548.75 Karen Q. Snyder Town Clerk $36,493.00 Registrar $ 2,000.00 Carl Bush Town Hwy Sup't $58,014.32 Mary Caufield Deputy Court Clerk $31,730.00 Margaret Capps Deputy Court Clerk $30,155.00 Pamela Bassett Deputy Court Clerk $23,887.00 David Briggs Assessor $33,490.20 Valerie Schmidt Dep. Town Clerk $27,029.00 Town Historian $ 7,333.00 Kristin Rocco Dep. Town Clerk $27,330.00 Chavonne LaPlant Dep. Town Clerk $20,065.00 Patricia O'Mara Keyboard Specialist $26,321.00 Lonna Maxson Sec. W&S Dept. $33,206.10 Marcia Hicks Bookkeeper to Sup. $32,529.00 Hayne Smith Engineer $67,049.97 Fred Walker Jr. Dep Hwy Sup't $50,435.68 David Thomas Water TR PL OP $35,659.04 Peter Alteri Water TR PL OP $44,645.94 Jack Thornton Water TR PL OP $36,809.24 Jeff Maclean Water TR PL OP $34,269.04 Bruce A. Weber Code Enf Officer $45,764.48 $778,912.76 1 1 is 1 * The listed salaries above include the longevity amounts. • I 0 JANUARY 02, 2003 Zoning Board of Appeals Joan Fitch Planning Board Joan Fitch Seasonal Rec Admn " fflJ&VL-%W"XV3 Glenn Bassett Ray Brown, Jr. James E. Cogswell Michael Dimorier Larry Drach James M. Grant Darby Humphrey Matthew Isaf Frederick Little William Morse Patrick O'Donnell Gregory Schmidt Clay Walker Steve Wyant TOWN BOARD MEETING Chairman Members Secretary Chairman Members Secretary Carl Bush (Added to above salary) $70.00/I\4TG $60.00/MTG $18.00/11R $100.00/MTG $ 90.00/1\4TG $ 18.00/HR $8,523.32 SAL YR HEO E $ 17.54 MEO A $ 12.73 MEO E $ 16.03 HEO E $ 17.54 MEO B $ 14.83 HEO E $ 16.67 HEO E $ 17.14 MEO D $ 15'73 AMH E $ 16.81 HEO E $ 17.54 Bldg/Gr Worker C $ 10.85 MEO E $ 16.03 Bldg/Gr Worker C $ 10.85 HAM E $ 17.97 NIGHT FATE: $1.00 per hour added to hourly base wage. 2003 NIGHT SHIFT CREW IS: Matthew Isaf $15.73 plus $1.00 NR = $16.73 per hr Gregory Schmidt $16.03 plus $1.00 NR = $17.03 per hr Robert Atkins P/T Summer Bldg Grnds C $10.85 per hr John Stafford PIT Summer Bldg Grnds C $10.85 per hr PAGE 9 Councilman Testa made a motion, seconded by Councilman O'Donnell, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 5:30 p.m. Resp ctfully submitted, Karen Q. Snyder Town Clerk Town of Cortlandville