The URL can be used to link to this page

Home My WebLink About08-20-2008AUGUST 20, 2008 5:00 P.M. 149 1 1 1 TOWN BOARD MEETING The Regular Town Board Meeting of the Town Board of the Town of Cortlandville was held at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with Supervisor Tupper presiding. Members present: Absent: Supervisor, Richard C. Tupper Councilman, Theodore V. Testa Councilman, Edwin O'Donnell Councilman, John C. Proud Town Clerk, Karen Q. Snyder Councilman, Ronal L. Rocco Others present were: Town Attorney, John Folmer; Grace Meddaugh; Donna Johnson; Mark Suben; Phil Simon; and Sharon Stevans for Channel 2, Access TV. Supervisor Tupper called the Regular Meeting to order and announced that Councilman Rocco could not be in attendance due to a prior commitment. The Draft Town Board Minutes of July 2, 2008 and July 16, 2008 were presented to the Board for their review. RESOLUTION #159 AUTHORIZE PAYMENT OF VOUCHERS — AUGUST Motion by Councilman Proud Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #416 - 443 $ 87,407.96 General Fund B B131 - B139 $ 51,787.75 Highway Fund DB D268 - D305 $ 92,365.74 Water Fund W184 - W196 $122,505.60 Sewer Fund S96 - S 106 $127,065.08 Supervisor Tupper offered privilege of the floor to Mark Suben. Mark Suben informed the Board and the public that he was running for Cortland County District Attorney and asked for their consideration this November. Monthly reports of the Town Justice for the months of June and July 2008, and for the Supervisor for the month of July 2008, were on the table for review and are filed in the Town Clerk's Office. Under communications, Supervisor Tupper announced that the Governor's office invited Town officials to attend the groundbreaking ceremony at the site of the new clock tower in the City of Cortland, August 21, 2008 at 1:15 p.m. Supervisor Tupper announced that the Bicentennial Committee contacted the Town regarding its plans for the Bicentennial Parade. Councilman/Historian Rocco was not in attendance to report on plans for the Town's float. Town Clerk Snyder and Members of the Board discussed possible ideas for the float, and agreed the Town would participate in the event. Town Clerk Snyder reminded the Board that two public hearings were scheduled for September 3, 2008 at 7:00 p.m. regarding the enactment of local laws: Amendment to Transient Business Ordinance, and Snow Removal Ordinance. 150 AUGUST 20, 2008 TOWN BOARD MEETING PAGE 2 Attorney Folmer reported: No Parking on Starr Road: Attorney Folmer reported that he would be submitting a letter to the County Highway Department regarding the Town's request for "No Parking" on Starr Road, however he understood that the signs were already in place. Bonding for the Increase and Improvements of Town Water and Sewer Districts: Attorney Folmer apprised the Board he was waiting for an email from Bond Counsel that contained the bonding resolutions regarding the Vernon Drive/Starr Road Sewer Project and the Route 281/McLean Road Water Project. Drainage Complaint: Attorney Folmer informed the Board he requested CEO Williams look into the drainage complaint made by Douglas and Marian Withey for their property located on Hoy Road. According to Planning and Zoning Officer Bruce Weber, the drainage issue was resolved. CEO Williams would report back to the Board once he was certain. Complaint Regarding Property Located on Lamont Circle: Attorney Folmer apprised the Board he spoke with CEO Williams regarding the complaint made by residents of Lamont Circle for property located at 851 Lamont Circle. CEO Williams reported that the pool was filled with soil. Walgreens — Stormwater Management: Attorney Folmer reported he had no new information regarding the problem with the stormwater management system at Walgreens located on NYS Route 281. Wind Power: Attorney Folmer reminded the Board that the DEC was holding an informational meeting regarding wind power on September 10, 2008. He urged members of the Board to attend the meeting. Sale/Acquisition of Property: Attorney Folmer apprised the Board he received a communication from Attorney Liam Murphy, Groton, New York, regarding a deed that Mr. Simon is interested in that has an error in the description of the property. The error in the description adds 300+ ft. to the correct course, which describes another piece of land, and pushes the boundary line into land owned by the Town of Cortlandville on NYS Route 13. Mr. Murphy asked the Town to execute a boundary line agreement that would correct the description in the earlier deed and fix the boundary line to where it should be with regard to the Town's property and the Simons. The Simons would pay for all fees, including the recording. Attorney Folmer reviewed the documents and the deed and agreed there was an error. He requested the Board authorize the Supervisor to execute the boundary line agreement prepared by Attorney Murphy. RESOLUTION #160 AUTHORIZE SUPERVISOR TO EXECUTE BOUNDARY LINE AGREEMENT WITH MELVIN AND PHILIP SIMON FOR PROPERTY LOCATED ON NYS ROUTE 13 Motion by Councilman Testa Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to execute the Boundary Line Agreement with Melvin and Philip Simon for property located on NYS Route 13, tax map #96.13-01-02.000 and 96.13-01-04.000, subject to Town Attorney approval. 15-L AUGUST 20, 2008 TOWN BOARD MEETING PAGE 3 There was a brief discussion regarding sidewalks in the Town of Cortlandville. Councilman Testa questioned whether it was the Town Board's responsibility or the Planning Board's responsibility to require sidewalks, and questioned how they should proceed. With the Route 281/Route 13 Corridor Project, sidewalks would be installed from Fisher Avenue to Route 13. He suggested that action be taken to install sidewalks on Route 13 (Tompkins Street), especially with the proposed United Development student housing project. Attorney Folmer stated that while the Town Board could enact an ordinance requiring sidewalks, the Planning Board should have some input. He questioned Councilman Proud as to whether the Planning Board required United Development Group to install sidewalks. Councilman Proud recalled that the issue was discussed. He suggested the Board have a discussion with the Planning Board regarding sidewalks and moving towards a pedestrian community. Attorney Folmer stated he would contact the Planning Board Chair to begin discussion. Councilman Proud made a motion, seconded by Councilman O'Donnell, to receive and file correspondence from Thomas T. Ranallo, President of Troy & Banks, dated August 5, 2008, regarding the audit work completed on the Town water and sewer bills and histories. All voting aye, the motion was carried. Councilman Proud made a motion, seconded by Councilman Testa, to receive and file correspondence from Gail Hammond, Director of the Office of Community Renewal, New York State Housing Trust Fund Corporation, dated August 8, 2008, notifying the Town that it did not receive funding under the 2008 NYS Community Development Block Grant program. All voting aye, the motion was carried. Councilman Proud made a motion, seconded by Councilman O'Donnell, to receive and file recommendations from the Cortland County Planning Department dated August 8, 2008, and County Planning Board Resolution #08-37, dated August 11, 2008, regarding the Aquifer Protection Permit Application submitted by Intertek Testing Services, NA for property located off US Route 11, tax map #87.00-03-17.000 & 20.000. All voting aye, the motion was carried. There was a brief discussion regarding the Town's requirement to go through the RFP process to hire program delivery and administration services for the FY 2008 HOME grant, Townwide Elderly CDBG program. Town Clerk Snyder apprised the Board she sent notice to competitive firms regarding the RFP, and reminded the Board that an RFP was treated similarly to a bid. All RFP's should be submitted to the office of the Town Clerk as sealed bids by September 5, 2008. Supervisor Tupper stated he would advise his office of the procedure. RESOLUTION #161 AUTHORIZE WATER & SEWER SUP'T. PETER ALTERI JR. TO PROCEED WITH GRANT APPLICATION PROCESS FOR LEAK DETECTION EQUIPMENT UTILIZING THE SERVICES OF THOMA DEVELOPMENT CONSULTANTS Motion by Councilman O'Donnell Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct Water & Sewer Sup't. Peter Alteri Jr. to proceed with the grant application process for leak detection equipment for the Town, utilizing the services of Thoma Development Consultants. There was discussion regarding an increase to the Water and Sewer Fee Schedule for the Town of Cortlandville. Through correspondence submitted to the Board, Water & Sewer Sup't. Alteri explained that a major price increase of brass and copper was one reason for the necessary increase to the fee schedule. He suggested the Board adopt a resolution authorizing an increase in fees based on whatever the current market pricing was. The fees had not increased since August 2006. -15Z- AUGUST 20, 2008 TOWN BOARD MEETING PAGE 4 Town Clerk Snyder explained that the proposed fee schedule was independent of the water and sewer rates, which was also being reviewed. She explained that a consumer would purchase the items listed on the fee schedule from the Town Clerk's Office at the time an application for connection to Town water or sewer was made, or items could be purchased directly from Water & Sewer Sup't. Alteri. Councilman O'Donnell noted that the sprinkler fees had not changed since 1957. Attorney Folmer suggested the Board discuss the matter at the next Town Board Meeting to allow time to review the new fee schedule. Supervisor Tupper stated he would add the item to the September 3, 2008 meeting agenda under old business. No further comments or discussion were heard. Councilman O'Donnell made a motion, seconded by Councilman Proud, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 5:45 p.m. Respectfully submitted, Karen Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board fortheir review on September 17, 2008. 1