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Home My WebLink About01-02-2008JANUARY 02, 2008 5:00 P.M. 0.1 1 TOWN BOARD MEETING The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with Supervisor Tupper presiding. Members present: Supervisor, Richard Tupper Councilman, Theodore Testa Councilman, Edwin O'Donnell Councilman, Ronal Rocco Councilman, John Proud Town Clerk, Karen Q. Snyder Others present were: Town Attorney, John Folmer; Town Residents: Kathy Wright, Missy Stockholm, Scott and Jeanne Gablenz, Robin Decker; Representatives of C.A.P.E., Robert Rhodes, Jamie Dangler, and Grace Meddaugh; and Sharon Stevans for Channel 2, Access TV. Supervisor Tupper called the meeting to order. RESOLUTION #01 AUTHORIZE PAYMENT OF VOUCHERS - FINAL 2007 Motion by Councilman O'Donnell Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #722 - 733 $ 4,636.79 General Fund B B168 - B168 $ 11,100.00 Highway Fund DB D514 - D514 $ 5,471.47 Capital Projects H72 - H72 $ 31,351.38 Water Fund W284 - W284 $ 29.98 RESOLUTION #02 AUTHORIZE PAYMENT OF VOUCHERS - JANUARY Motion by Councilman O'Donnell Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #1 - 12 $ 54,221.40 General Fund B $ 28,878.58 Highway Fund DB D1 - D6 $ 42,244.33 Trust & Agency T1 - T1 $ 34,560.14 Water Fund W 1 - W7 $ 2,468.19 Sewer Fund S 1 - S3 $ 2,941.29 Supervisor Tupper offered privilege of the floor to Councilman Testa Councilman Testa questioned the status of the Town's draft sidewalk ordinance. Attorney Folmer apprised the Board he drafted a sidewalk ordinance, which he would submit to the Town Board for their consideration at the next Town Board Meeting. Supervisor Tupper offered privilege of the floor to Grace Meddaugh. Grace Meddaugh read an excerpt from the Cortland Standard, which stated "the Town only recently approved the revised code and zoning ordinance that has been in development for years." Mrs. Meddaugh questioned whether the statement was true. Supervisor Tupper explained that the Town Board held a public hearing on December 19, 2007 regarding the proposed Zoning. Ordinance and tabled action until tonight's meeting. o ZJ JANUARY 02, 2008 TOWN BOARD MEETING PAGE 2 Councilman and Town Historian Rocco apprised the Board that the Cortland County Historical Society invited everyone for a presentation, "Cortland County Remembers the 1940s- 1970s." The presentation would be held Sunday, January 13, 2008 from 1:00-3:30 p.m. at the Cortland Historical Society. Councilman O'Donnell apprised the Board the Village of McGraw created a book titled "Faces of McGraw" which told the history of the people and businesses in McGraw in the early - mid 1900s. The book could be purchased at the Lamont Memorial Library. Monthly reports of the Town Clerk and Code Enforcement Officer for the month of December 2007 were on the table for review and are filed in the Town Clerk's office. Attorney Folmer reported: Local Law - Proposed Revised Zoning Ordinance: Attorney Folmer reminded the Board they tabled action on the proposed Revised Zoning Ordinance until tonight's meeting. He explained that the Industrial and Business Bulk Regulation charts, which are part of the proposed Zoning Ordinance, were inadvertently omitted from the public notice and the notice that was published on the Internet. Therefore, he suggested the Board table action on the proposed Zoning Ordinance until a public hearing was conducted on the Bulk Regulations. Attorney Folmer provided Town Clerk Snyder with a public hearing notice for the revised Zoning Ordinance, and suggested the Board schedule a public hearing for January 16, 2008. RESOLUTION #03 SCHEDULE PUBLIC HEARING FOR LOCAL LAW — 2008, BULK REGULATIONS FOR PROPOSED REVISED ZONING ORDINANCE FOR JANUARY 16, 2008 Motion by Councilman Proud Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby .schedule a Public Hearing regarding the enactment of a Local Law of 2008 that would revise the Zoning Code of the Town of Cortlandville to include Bulk Regulations relating to Business and Industrial Districts within the Town, for January 16, 2008 at 5:00 p.m. at the Raymond G. Thorpe Municipal Building, and it is further RESOLVED, that the Board may vote on the proposed Revised Zoning Ordinance after conducting the Public Hearing. Bond Anticipation Note: Attorney Folmer apprised the Board the Starr Road Park Serial Bond - 2007 was settled on December 27, 2007 at the First National Bank of Dryden, by Supervisor Tupper and Town Clerk Snyder. Councilman Rocco reminded Supervisor Tupper that he did not offer privilege of the floor to those in attendance. Supervisor Tupper stated he did not receive any requests for privilege of the floor prior to the meeting via phone call. To help control the meetings, privilege of the floor would be open to those who called in advance. Councilman Rocco felt that privilege of the floor should be offered to anyone in attendance, regardless of whether they made a request prior to the meeting. Supervisor Tupper stated he would make an exception tonight. 1 1 1 JANUARY 02, 2008 TOWN BOARD MEETING PAGE 3 Supervisor Tupper offered privilege of the floor to Jeanne Gablenz. Jeanne Gablenz apprised the Board that she and her husband Scott have been residents of Winkle Way for the past 19 years and have enjoyed the neighborhood. She thanked the Board for purchasing the land on Cedar Crest Drive, which residents use as a walking trail to connect the neighborhoods. Mrs. Gablenz reiterated the comments she made at the December 19, 2007 Town Board Meeting, and protested the request made by Mr. Dovi to purchase the land from the Town. She apprised the Board that not only did she represent her family, but also the 67 neighbors who signed the petition previously submitted to the Board. Mrs. Gablenz introduced her neighbors who also requested privilege of the floor. Robin Decker, apprised the Board that he and his family have been residents of the neighborhood for the past 8 years. Both he and his sons utilize the walking trail. Melissa Stockholm introduced herself to the Board and asked to read a letter addressed to Supervisor Tupper. Supervisor Tupper reminded those in attendance that the issue regarding Cedar Crest Drive was not on the agenda. Councilman Rocco requested Supervisor Tupper allow Mrs. Stockholm to read her letter. He also informed the Board that she lives behind the United Methodist Church walking trail, and has experience with people walking behind her house. Mrs. Stockholm read her prepared letter to the Board, in which she asked the Town to continue to own and maintain the greenspace adjacent to the Ecker property on Cedar Crest Drive. She stated that the greenspace was utilized by neighborhood residents as a walking trail for years. When her son was growing up, he and neighborhood children would utilize the land as a recreation path to access the sledding hill. She and other residents used the land to walk their dogs and access the neighboring developments. As a taxpayer in the Town of Cortlandville, Mrs. Stockholm stated she valued the greenspace and stressed the importance of the path and its continued use. Kathy Wright apprised the Board she was a 19 year resident of the neighborhood and was also in favor of the walking trail. Ms. Wright stated she submitted a letter to Supervisor Tupper. Councilman Proud commented that prior to being a member of the Board he approached the Town regarding the development of the First United Methodist Church walking trail. He stated he was a proponent of walking trails and access. Twenty years from now, more people would be walking in the Town and need to be able to do so safely. Councilman Proud stated that the Town has owned the Cedar Crest Drive property for one year. Prior to that, the property was privately owned. Whether residents were granted permission to utilize the land as a walking trail was at the previous owner's discretion. Councilman Proud stated he had not seen the proposal from the Eckers to purchase the land from the Town. Councilman Proud sensed there was a greater issue in the neighborhood that the Town Board could not resolve. He suggested the neighborhood residents work together to resolve their issues and recommended that a neighborhood meeting be held. RESOLUTION #04 APPROVE THE 2008 ANNUAL CONTRACTS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby approve the annual contracts for 2008, and shall receive and file them as follows: Atlantic Inland, Inc. $19,467.00 Cortland Free Library $79,000.00 Cortland Youth Bureau $19,500.00 Cortland Regional Sports Council $10,000.00 Homer Recreation $16,536.00 J.M. Murray Center $20,220.00 0`{ JANUARY 02, 2008 TOWN BOARD MEETING PAGE 4 John B. Folmer $ 8,000.00 Lamont Memorial Library $15,357.00 McGraw Recreation $11,600.00 SPCA (Cortlandville) $33,000.00 SPCA (McGraw) $ 5,000.00 SPCA (Cats Spay/Neuter) $ 3,500.00 RESOLUTION #05 READOPT TOWN OF CORTLANDVILLE PROCUREMENT POLICY 2000 - FOR 2008 Motion by Councilman Proud Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Board does hereby readopt the Town of Cortlandville Procurement Policy 2000 for the year 2008 with no changes. RESOLUTION #06 REAPPOINT THEODORE V. TESTA AS DEPUTY TOWN SUPERVISOR Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Theodore V. Testa as Deputy Town Supervisor for a two-year term commencing January 01, 2008 and shall expire December 31, 2009. RESOLUTION #07 REAPPOINT VALERIE J. SCHMIDT AS CUSTODIAN FOR THE RAYMOND G. THORPE MUNICIPAL BUILDING Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby table the reappoint Valerie J. Schmidt as Custodian for the Raymond G. Thorpe Municipal Building for the year 2008. RESOLUTION #08 REAPPOINT JOHN B. FOLMER AS TOWN ATTORNEY Motion by Councilman Proud Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint John B. Folmer as Town Attorney for a two-year term commencing January 01, 2008 and shall expire December 31, 2009. RESOLUTION #09 REAPPOINT RONAL L. ROCCO AS TOWN HISTORIAN Motion by Councilman Proud Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Ronal L. Rocco as Town Historian for a two-year term commencing January 01, 2008 and shall expire December 31, 2009. 0 55 JANUARY 02, 2008 TOWN BOARD MEETING PAGE 5 RESOLUTION #10 REAPPOINT KAREN Q. SNYDER AS REGISTRAR FOR THE TOWN Motion by Councilman Proud Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Karen Q. Snyder as Registrar for a two-year term commencing January 01, 2008 and shall expire December 31, 2009. RESOLUTION #11 REAPPOINT DAVID PLEW TO THE CORTLANDVILLE ZONING BOARD OF APPEALS Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint David Plew, 27 South Street, McGraw, New York to the Cortlandville Zoning Board of Appeals for a five-year term commencing January 01, 2008 and shall expire December 31, 2012. RESOLUTION #12 REAPPOINT CHRISTOPHER NEWELL TO THE CORTLANDVILLE PLANNING BOARD Motion by Councilman Proud Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Christopher Newell, 4450 Cosmos Hill Road, Cortland, New York to the Cortlandville Planning Board for a five-year term commencing January 01, 2008 and shall expire December 31, 2012. RESOLUTION 413 DESIGNATE THE CORTLAND STANDARD AS THE OFFICIAL NEWSPAPER FOR THE TOWN OF CORTLANDVILLE FOR THE YEAR 2008 Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Cortland Standard is hereby designated as the official newspaper for the Town of Cortlandville for the year 2008. There was a brief discussion regarding elections. Town Clerk Snyder apprised the Board the automatic voting machines were still being used, but must be replaced in 2008 due to the new law. Town Clerk Snyder apprised the Board she was no longer responsible for the election inspectors, and that the Town no longer pays the inspectors. The Cortland County Board of Elections takes care of the election process entirely. Town Clerk Snyder requested the item be removed from the agenda next year. RESOLUTION #14 DESIGNATION OF DEPOSITORIES FOR TOWN ACCOUNTS FOR THE YEAR 2008 Motion by Councilman Proud Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, Alliance Bank of Cortland is hereby designated as the depository for the following Town accounts: JANUARY 02, 2008 TOWN BOARD MEETING PAGE 6 General Fund A (Whole Town) Trust & Agency Account General Fund B (Outside Town) Justice Account Highway Account AND BE IT FURTHER RESOLVED, First Niagara Bank of Cortland is hereby designated as the depository for the following Town accounts: Town Clerk Account Water Fund Account Tax Collector Account Sewer Fund Account AND BE IT FURTHER RESOLVED, the following banks may be considered if necessary: Key Bank of Central NY; Merchant & Trust Corp. Bank; Fleet Bank; Tompkins Trust Co.; and First National Bank of Dryden. RESOLUTION #15 AUTHORIZE EXTENSION OF TIME FOR THE 2007 ANNUAL REPORT OF THE SUPERVISOR Motion by Councilman Proud Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Town Clerk to accept the Supervisor's Annual Financial Report to the State Comptroller 90 days after the close of the fiscal year of 2007, and BE IT FURTHER RESOLVED, that the Town Clerk shall cause a notice to be published within ten (10) days after receipt thereof, stating that a copy of such report is on file in the Town Clerk's office and available for public inspection and copying, in accordance with Town Law, Section 29, Article 10-A, amended June 29, 1979. RESOLUTION #16 DELEGATE TOWN BOARD MEMBERS TO AUDIT 2007 RECORDS OF TOWN OFFICIALS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the records of Town Officials and Town Employees, for the year 2007, shall be audited by Town Board members by January 18, 2008, as follows: Supervisor John Proud Town Clerk Theodore V. Testa Tax Collector Ronal L. Rocco Town Justice Ronal L. Rocco Highway, Water & Sewer Edwin O'Donnell RESOLUTION #17 ACCEPT AGREEMENT OF EXPENDITURES OF HIGHWAY MONIES FOR THE YEAR OF 2008 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Agreement of Expenditures of Highway monies, in accordance with Section 284 of the Highway Law, was submitted by the Town Highway Sup't. as required, therefore BE IT RESOLVED, the Agreement of Expenditures of Highway monies for 2008 is hereby accepted and shall be signed by members of the Town Board and Highway Superintendent. 07 JANUARY 02, 2008 TOWN BOARD MEETING PAGE 7 RESOLUTION #18 AUTHORIZE TRANSFER OF MONIES TOBALANCE ACCOUNTS FOR THE 2007 BUDGET Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Budget Officer is hereby authorized and directed to transfer monies to adjust the accounts of the 2007 Budget for the Town of Cortlandville as follows: 1) GENERAL. FUND A - TOWN WIDE: Transfer $34,295.93 FROM TO AMOUNT A1010.4 A1340.1 $ 0.02 A1355.4 A1355.1 $ 124.59 A1620.2 A1410.2 $ 4,161.00 A1410.1 A1410.4 $ 1,364.48 A 1990.4 A1420.41 $12,735.85 A 1990.4 A 1460.4 $11,622.60 A1680.41 A1680.4 $ 1,669.00 A1620.4 A8030.4 $ 2,618.39 TOTAL,: $34,295.93 2) GENERAL FUND B -PART TOWN: Transfer $130,728.70 FROM TO AMOUNT B 1990.4 B7110.24 $ 5,000.00 B7110.12 B7110.24 $ 11,546.42 B7110.21 B7110.22 B7110.24 B7110.24 1 $ 5,000.00 20,000.00 B7110.23 B7110.24 $ 10,000.00 B7110.41 B7110.24 $ 5,000.00 B7110.42 B7110.24 $ 7,588.71 B7110.43 B7110.24 $ 5,516.44 B7110.45 B7110.24 $ 20,000.00 B7110.46 B7110.24 $ 10,000.00 B8020.41 B7110.24 $ 8,982.69 B8020.41 B7110.44 $ 5,990.01 B8020.4 B8020.1 $ 1,875.00 B8020.41 B9730.7 $ 11,100.00 B8010.1 B8010.4 $ 3,129.43 TOTAL: $130,728.70 3) DB - HIGHWAY FUND PART TOWN: Transfer $14,108.25 FROM TO AMOUNT DB5110.41 D135130.4 $ 14,108.25 TOTAL: $14,108.25 RESOLUTION #19 ADOPT NEW SALARY SCHEDULES OF 2008 Motion by Councilman Proud Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby adopt the following new pay schedules for 2008 for Town Clerical Employees, Highway Department, Water & Sewer Department, and Miscellaneous Employees, as follows: E JANUARY 02, 2008 TOWN BOARD MEETING PAGE 8 TOWN OF CORTLANDVILLE 2008 PAYROLL SCHEDULE DEPUTY DEPUTY DEPUTY SUPERVISOR'S CLERK#1 CLERK CLERK SECRETARY CLERK CLERK HIRE $31,712 $30,136 $25,736 $26,070 $23,835 $28,803 WAGE HIRE $33,012 $31,436 $27,036 $27,370 $25,135 $30,103 WAGE STEP A $34,468 $32,892 $28,492 $28,826 $26,591 $31,559 (+1456) STEP B $35,742 $34,166 $29,766 $30,100 $27,865 $32,833 (+1274) STEP C $36,834 $35,258 $30,858 $31,192 $29,957 $33,925 (+1092) STEP D $37,744 $36,168 $31,768 $32,102 $29,867 $34,835 (+910) STEP E $38,472 $36,896 $32,496 $32,830 $30,595 $35,563 (+728) STEP F $39,018 $37,442 $33,042 $33,376 $31,141 $36,109 (+546) STEP G $39,382 $37,806 $33,406 $33,740 $31,505 $36,473 (+364) STEP H $39,564 $37,988 $33,588 $33,922 $31,687 $36,655 (+182) * * * * The salaries above are base salaries. They do not include longevity or additional salaries for additional duties. * * * * Each step is based on job title and performance. It is not necessarily based on years of service. **** Steps are only given at the anniversary date of the employee's hiring. **** Town Board can choose to place any employee at any step with the Department Head recommendation and employees prior experience. **** Salaries will be listed with the Bookkeeper (on payroll) as an hourly rate for a 35-hour workweek. It will eliminate the extra two workweek period that happens for salary people every seven years. It will allow payment for a shortened workweek for an employee with no time left or leaving Town employment in the middle of a pay period. **** Any extra pay should only be given for extra hours worked above the normal 35-hour week or 1820 hours per year. It should not be given for helping another Department or being a back up for another Department. (40-hrs. per week = 2080 hrs. per year) (35-hrs. per week = 1820 hrs. per year) 09 JANUARY 02, 2008 TOWN BOARD MEETING PAGE 9 HIGHWAY DEPARTMENT 2008 PAYROLL SCHEDULE HIRING A B C D E Deputy Highway Sup't. 18.92 20.42 21.02 21.52 21.92 22.22 Heavy Equipment Mechanic 18.02 19.52 20.12 20.62 21.02 21.32 Heavy Equipment Operator/ 17.59 19.09 19.69 20.20 20.59 20.89 with Trailer CDL Heavy Equipment Operator 17.19 18.69 19.29 19.80 20.19 20.49 without Trailer CDL Automotive Mechanic 16.86 18.36 18.96 19.46 19.86 20.16 Motor Equipment Operator 16.08 17.58 18.18 18.68 19.08 19.38 Laborer 12.99 14.49 15.09 15.59 15.99 16.29 Buildings & 11.35 12.85 13.60 14.20 14.70 15.20 Grounds Laborer a Secretary/ 14.30 15.30 15.90 16.40 16.80 17.10 Keyboard Specialist Part-time Summer Laborer 7.40 7.65 7.90 8.15 8.40 8.65 Recreation Director 8.65 9.90 11.15 12.40 13.65 14.90 Asst. Recreation Director 7.40 7.90 8.40 8.90 9.40 9.90 NIGHT SHIFT RATE: $1.00 per hour is added to the regular hourly base wage. (The night shift is a regular scheduled shift 8:00 p.m. to 5:00 a.m.) WAGES NOTE: An H.E.O. that does not have the required CDL license that is needed to move the Town's equipment using the largest equipment trailer the Town has will receive $.40 per hour less than the H.E.O. employees that do have the license. WATER & SEWER DEPARTMENT 2008 PAYROLL SCHEDULE HIRING STEP -A STEP-B STEP-C STEP-D STEP-E W&S Supt. $46,516.10 $48,516.10 $48,666.10 $50,166.10 $51,666.10 $53,166.10 Deputy $35,830.54 $37,830.54 $39,330.54 $40,830.54 $42,330.54 $43,830.54 W&S Supt. W&S Oper. $34,030.30 $36,030.30 $37,530.30 $39,030.30 $40,530.30 $42,030.30 W&S Oper. $28,500.00 $30,000.00 $31,500.00 Trainee Secretary $26,000.00 $27,500.00 $29,000.00 $30,500.00 $32,000.00 $33,500.00 NOTE: A Water & Sewer Operator Trainee can go to an Operator Hiring Wage after the successful completion and receipt of their Water Operators License. 10 JANUARY 02, 2008 TOWN BOARD MEETING PAGE 10 2008 MISCELLANEOUS PAYROLL SCHEDULE Zoning Board of Appeals Chairman $ 90.00/1\4eeting Members $ 80.00/Meeting Secretary $ 20.00/1-1r. Planning Board Chairman $225.00/Meeting Members $200.00/Meeting Secretary $ 20.00/1-Ir. Seasonal Recreation Administrator $10,464.74 For the record, Councilman Rocco clarified that he was not. being paid for his appointed position as Town Historian. Councilman O'Donnell thanked Councilman Rocco for his service as Town Historian. He mentioned that with upcoming Cortland County bicentennial, he hoped the Town would participate in the festivities. Councilman and Historian Rocco informed that Board that each Town/City in the County was asked to create a float for the parade. He and other Historians were working with the County Historian on the bicentennial. He would have more information on the event after the next Historian meeting. He also noted that according to Town Law, the Historian could spend up to $1,000 on special events. Councilman Testa stressed the importance of the Town's participation in the bicentennial. Supervisor Tupper informed the Board that over the past few weeks, the staff had worked a significant amount of overtime to ensure a successful close to the 2007 year. He thanked the staff for their hard work. No further comments or discussion were heard. Councilman Proud made a motion, seconded by Councilman Testa, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 5:35 p.m. Respectfully submitted, ei . — Karen Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The final version of this meeting was submitted to the Town Board for their review on March 5, 2008. The final version of this meeting was approved as written at the Town Board meeting of March 19, 2008. 1 1