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Home My WebLink About10-03-2007ZZZ OCTOBER 03, 2007 7:00 P.M. The Regular Town Board Meeting of the Town Board of the Town of Cortlandville was held at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with Supervisor Tupper presiding. Members present: Supervisor, Richard C. Tupper Councilman, Theodore V. Testa Councilman, Ronal L. Rocco Councilman, Edwin O'Donnell Councilman, John C. Proud Town Clerk, Karen Q. Snyder Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Planning Board Member, Nick Renzi; News Reporter, Evan Geibel from the Cortland Standard; and Sharon Stevans for Channel 2, Access TV. Supervisor Tupper called the meeting to order. RESOLUTION #204 AUTHORIZE PAYMENT OF VOUCHERS — OCTOBER Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #529 - 559 $ 32,106.25 General Fund B Highway Fund DB B125 - B135 D374 - D389 $214,758.03 $ 14,754.97 Water Fund W205 - W218 $ 10,305.30 Sewer Fund S82 - S84 $ 929.70 Capital Projects H57 - H58 $ 13,252.60 Special Grants SG51 - SG52 $ 6,177.00 Supervisor Tupper offered privilege of the floor to those in attendance. Councilman Testa commented on the proposed application for the construction of a gas station that was before the Town of Virgil Planning Board and Town Board. The proposed site was located near the Virgil/Cortlandville town line in South Cortland. Councilman Testa requested that Supervisor Tupper write a letter to the Town of Virgil indicating the Town's position on the application and concern regarding the aquifer. RESOLUTION #205 AUTHORIZE SUPERVISOR TO WRITE A LETTER TO THE TOWN OF VIRGIL TOWN BOARD AND PLANNING BOARD REGARDING A PROPOSED APPLICATION FOR A GAS STATION IN THE TOWN OF VIRGIL Motion by Councilman Testa Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to write a letter to the Town of Virgil Town Board and Planning Board regarding the proposed application for a gas station to be located in the Town of Virgil near the Virgil/Cortlandville town line. Monthly reports of the Town Clerk, Water & Sewer Department, and Code Enforcement Office for the month of September 2007 were on the table for review and are filed in the Town Clerk's Office. Z2Z OCTOBER 03, 2007 TOWN BOARD MEETING PAGE 2 Supervisor Tupper apprised the Board he received a communication from Tammy Thomas regarding a major water break that occurred at her property located on the corner of McLean Road and NYS Route 281. Ms. Thomas resolved the water problem, but requested relief from the sewer charge for water that went straight into the ground and did not go through the sewer. Supervisor Tupper requested Town Clerk Snyder complete an analysis of the situation and report back to the Board. Councilman Proud reported that the New York State Department of Transportation (NYS DOT) completed a set of plans for NYS Route 281/Route 13 Corridor Project relating to the "water betterment project." The NYS DOT requested that the Town take action on the proposed plan. Councilman Proud stated he was making arrangements with Highway Sup't. Bush, and Water & Sewer Sup't. Alteri, to review the plans. He would also make arrangements with Town Attorney Folmer to discuss possible easements the Town may need. Councilman Proud explained that the project would move the Town water lines out from underneath the pavement. Moving the water lines would initially cost the Town money, but would save the Town money in the long run. Councilman Proud anticipated the Board would be able to vote on the proposed water project at one of the November Town Board meetings. He also stated that money must be in place for the project by the end of February 2008. Supervisor Tupper commented that the utility portion of the Route 281/Route 13 corridor project would be done first before any paving would be done. Supervisor Tupper reminded the Board of the request made by Lawrence Hinkle for relief of a portion of his October 2007 Water & Sewer Quarterly Bill for property located at 726 Sleepy Hollow Road. Mr. Hinkle requested a reduction of the sewer portion of the bill because he filled his pool with approximately 20,000 gallons of water that consequently did not go through the sewer. Supervisor Tupper explained that Town Clerk Snyder researched the request and reported that based on previous bills and consumption, the sewer portion of the bill should be reduced by $49.61. Mr. Hinkle's sewage charge would reflect his average sewer charge of $50.84. Town Clerk Snyder apprised the Board Mr. Hinkle's October 2007 Water & Sewer Quarterly Bill would be adjusted to reflect the reduction in sewer charge, rather than crediting Mr. Hinkle's account. Councilman O'Donnell requested Town Clerk Snyder notify Mr. Hinkle by letter that an adjustment was made to his account. RESOLUTION #206 AUTHORIZE TOWN CLERK TO ADJUST SEWER CHARGES FOR THE OCTOBER 2007 WATER & SEWER QUARTERLY BILLING FOR PROPERTY OWNED BY LAWRENCE HINKLE LOCATED AT 726 SLEEPY HOLLOW ROAD Motion by Councilman Proud Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, a request was received from Lawrence Hinkle for a reduction in the sewer charges for his October 2007 Water and Sewer Quarterly Bill, for property located at 726 Sleepy Hollow Road, due to a pool fill, and WHEREAS, Mr. Hinkle filled his pool with approximately 20,000 gallons of water, which did not go through the sewer, therefore BE IT RESOLVED, the Town Board does hereby authorize and direct the Town Clerk to adjust the sewer portion of Mr. Hinkle's October 2007 Water & Sewer Quarterly Bill, Account #813, in the amount of $49.61. ZZ3 OCTOBER 03, 2007 TOWN BOARD MEETING PAGE 3 Supervisor Tupper apprised the Board the 2008 Tentative Budget was complete. He noted that adjustments could be made to the Tentative Budget so that the Town tax rate would not increase for the year 2008. Supervisor Tupper explained that the Tentative Budget included each departments "wish -list" and the proposed 2008 contract amounts. The Board would conduct a Budget Workshop to make any necessary adjustments. A Budget Workshop was scheduled for Monday, October 15, 2007 at 3:00 p.m. at the Raymond G. Thorpe Municipal Building. RESOLUTION #207 ACKNOWLEDGE RECEIVING 2008 TENTATIVE BUDGET Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Clerk received the 2008 Tentative Budget on October 3`d, 2007, and has presented it to Town Board members, in accordance with Town Law. Attorney Folmer had no business to report to the Board. Councilman Rocco made a motion, seconded by Councilman Proud, to receive and file correspondence from the Cortland County Planning Department, dated September 14, 2007, regarding the Aquifer Protection Permit application submitted by Lowe's Home Centers, Inc. All voting aye, the motion was carried. Councilman Proud made a motion, seconded by Councilman Rocco, to receive and file correspondence from Town CEO, Tom Williams to Reggie Parker, NYS DEC, dated September 20, 2007, regarding Suit-Kote Corporation's expansion project. All voting aye, the motion was carried. Councilman Proud made a motion, seconded by Councilman Rocco, to receive and file correspondence from Town CEO, Tom Williams to Richard Schutz, Operations Manager for Suit-Kote Corporation, dated September 20, 2007, regarding Suit-Kote Corporation's expansion project. All voting aye, the motion was carried. There was discussion regarding the Agricultural & Farmland Protection Plan Workshop to be held in Auburn, New York. Supervisor Tupper explained that Planning and Zoning Officer, Bruce Weber suggested he attend the workshop on behalf of the Town. Supervisor Tupper did not believe there was a fee to attend the workshop. Councilman Testa suggested Code Enforcement Officer, Tom Williams be given the opportunity to attend the workshop as well. The Board agreed to include CEO Williams. Councilman Rocco complimented CEO Williams on his job performance. RESOLUTION #208 AUTHORIZE PLANNING AND ZONING OFFICER AND CODE ENFORCEMENT OFFICER TO ATTEND THE AGRICULTURAL & FARMLAND PROTECTION PLAN WORKSHOP OCTOBER 18.2007 Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize Town Planning and Zoning Officer, Bruce Weber, and Town Code Enforcement Officer, Tom Williams, to attend the Agricultural & Farmland Protection Plan Workshop at the Cornell Cooperative Extension Office in Auburn, New York, on October 18, 2007 at 6:30 p.m. zz� OCTOBER 03, 2007 TOWN BOARD MEETING PAGE 4 RESOLUTION #209 AUTHORIZE USE OF RAYMOND G. THORPE MUNICIPAL BUILDING FOR THE DEFENSIVE DRIVING COURSE FOR THE YEAR 2008 Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, that the National Safety Council is hereby authorized to use the Raymond G. Thorpe Municipal Building to conduct their Defensive Driving Course for the year 2008, per the submitted schedule. Councilman Rocco made a motion, seconded by Councilman Testa, to receive and file correspondence from the State of New York Department of Public Service, dated September 28, 2007, regarding the Temporary Authority for Time -Warner Syracuse Division, expiring April 11, 2008. All voting aye, the motion was carried. Councilman Rocco made a motion, seconded by Councilman Proud, to receive and file the Certification of Project Completion for the Cortland Sports Complex Grant from the US Department of Housing and Urban Development, dated September 17, 2007. All voting aye, the motion was carried. RESOLUTION #210 AUTHORIZE SUPERVISOR TO TRANSFER $13,252.60 FROM GENERAL FUND A TO THE HJ BUILDING FUND Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, the Supervisor requested a transfer of funds from General Fund A to the Capital Project Building Fund, therefore BE IT RESOLVED, the Supervisor is hereby authorized and directed to transfer $13,252.60 from General Fund A to the Capital Project Building Fund, and it is further RESOLVED, that General Fund A will be reimbursed when the project is bonded. RESOLUTION #211 AUTHORIZE SUPERVISOR TO ABOLISH THE TITLE "KEYBOARD SPECIALIST" WITHIN THE HIGHWAY DEPARTMENT AND TO CREATE THE POSITION "LABORER" FOR AN ADDITIONAL HIGHWAY DEPARTMENT EMPLOYEE Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to abolish the title "Keyboard Specialist" within the Highway Department and to create the position "Laborer" for one additional Town Highway Department employee. Supervisor Tupper questioned whether there was any further comments or discussion to be heard. Councilman Rocco reported that Cortland County Historian, Jeremy Boylan requested use of the Raymond G. Thorpe Municipal Building to conduct a meeting with all the Historians in the County. Mr. Boylan would contact the Town to schedule a date. OCTOBER 03, 2007 TOWN BOARD MEETING PAGE 5 zzs Supervisor Tupper thanked everyone who attended the Open House and those who helped give tours during the day. Supervisor Tupper was pleased with the positive comments on the new municipal building. Councilman Rocco thanked Town Clerk Snyder for going above and beyond her duties as Town Clerk by participating in the construction/renovation of the new municipal building. Town Clerk Snyder was very influential with the decor of the building, including the color scheme, carpeting, and many of the details that make the new building so impressive. No further comments or discussion were heard. Councilman Testa made a motion, seconded by Councilman Rocco, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 7:25 p.m. Respe t:'w- Karensubmitted, Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board for their review on November 7, 2007. 11 1