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Home My WebLink About01-03-2007o-1 JANUARY 03, 2007 5:00 P.M. TOWN BOARD MEETING The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with Supervisor Tupper presiding. Members present: Supervisor, Richard Tupper Councilman, Theodore Testa Councilman, Edwin O'Donnell Councilman, Ronal Rocco Councilman, John Proud Town Clerk, Karen Q. Snyder Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Planning Board Member, Nick Renzi; Scott Smith from Clough Harbour & Associates; Town Assessor, David Briggs; Barbara Tupper; Representatives of C.A.P.E., Dr. Robert Rhodes, Grace Meddaugh, Ron Powell, Catherine Smith; News Reporter, Eric Mulvihill from WXHC; and News Reporter Evan Geibel from the Cortland Standard. Supervisor Tupper called the meeting to order. RESOLUTION #01 AUTHORIZE PAYMENT OF VOUCHERS - JANUARY Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers # 1 - 10 $ 45,148.65 General Fund B $ 32,310.83 Highway Fund DB D1 - D3 $ 1,089.18 Water Fund W 1 - W2 $ 249.23 Sewer Fund $ 228.91 Capital Projects H1 - H1 $ 1,207.46 Special Grants SG1 - SG1 $ 2,691.05 Supervisor Tupper offered privilege of the floor to Nick Renzi. Planning Board member, Nick Renzi apprised the Board he was working with Eric Lopez from the Cortland County Planning Department to determine vacant lot distribution in various wellhead zones. Mr. Renzi provided a chart comparing the parcel size in acres and the number of parcels in Zone 1 a, Zone 1 b and Zone 2 and discussed the various lot sizes and lot coverage in the particular zones. Mr. Renzi urged the Board to take another look at lot sizes and lot coverage. Nick Renzi apprised the Board he spoke with Dan Dineen, Cortland County Planning Department, who informed him that a meeting was held at the County with the NYS DOT regarding the Route 281/Route 13 Corridor project. He questioned why the Board did not attend if they were invited. Supervisor Tupper informed Mr. Renzi that he, Highway Sup't. Bush, and Water & Sewer Sup't. Alteri met with the NYS DOT on two separate occasions to discuss and review the corridor project. He assured Mr. Renzi that the Town was involved in the process. Monthly reports for the Town Clerk and Water & Sewer Department for the month of December 2006 were on the table for review and are filed in the Town Clerk's office. oz. JANUARY 03, 2007 TOWN BOARD MEETING PAGE 2 RESOLUTION #02 ACKNOWLEDGE NOTIFICATION FROM THE STATE FOR FILING OF LOCAL LAW NO. 3 OF 2006 Motion by Councilman O'Donnell Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the NYS Department of State acknowledged receipt of Local Law No. 3 of 2006, Stormwater Management and Erosion and Sediment Control, to be effective on December 4, 2006. Attorney Folmer reported: Zoning Ordinance: Attorney Folmer apprised the Board he and Walt Kalena from Clough Harbour & Associates LLP. had not completed their discussion of the proposed Revised Zoning Ordinance. Attorney Folmer apprised the Board the closing on the BAN for the Starr Road Park & Recreation Center in the amount of $300,000.00 was held the previous Friday. Attorney Folmer commented on the contract between the SPCA and the Town, and advised there was a problem with the language utilized in the contract. The contract refers to an agreement that does not exist between the Village of McGraw and the SPCA. Attorney Folmer recommended the Board not approve the SPCA contract in its present form. Attorney Folmer would follow-up on the issue. RESOLUTION #03 APPROVE THE 2007 ANNUAL CONTRACTS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby approve the annual contracts for 2007, and shall receive and file them as follows: Atlantic Inland, Inc. Cortland Free Library Cortland Youth Bureau Cortland Regional Sports Council Don's Janitorial (when building is completed) John B. Folmer Lamont Memorial Library McGraw Recreation Village of Homer Recreation Clough Harbour & Associates $ 7,110.00 $77,000.00 $18,500.00 $ 7,500.00 $16,800.00 $21,600.00 $ 8,000.00 $14,766.00 $11,600.00 $ 8,900.00 $ Per CHA fee schedule RESOLUTION #04 READOPT TOWN OF CORTLANDVILLE PROCUREMENT POLICY 2000 - FOR 2007 Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Board does hereby readopt the Town of Cortlandville Procurement Policy 2000 for the year 2007 with no changes. 03 JANUARY 03, 2007 TOWN BOARD MEETING PAGE 3 RESOLUTION #05 TABLE APPOINTMENT OF CUSTODIAN FOR THE RAYMOND G. THORPE MUNICIPAL BUILDING Motion by Councilman Proud Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby table the appointment of a Custodian for the Raymond G. Thorpe Municipal Building for the year 2007 until the January 17, 2007 Town Board meeting. RESOLUTION #06 REAPPOINT JOANN T. O'ROURKE TO THE CORTLANDVILLE ZONING BOARD OF APPEALS Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Joann T. O'Rourke, 2702 Phelps Road, McGraw, New York to the Cortlandville Zoning Board of Appeals for a five-year term commencing January 01, 2007 and shall expire December 31, 2011. RESOLUTION #07 REAPPOINT JAMES BUGH TO THE CORTLANDVILLE PLANNING BOARD Motion by Councilman Proud Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint James Bugh, 552 Lime Hollow Road, Cortland, New York to the Cortlandville Planning Board for a five-year term commencing January O1, 2007 and shall expire December 31, 2011. RESOLUTION #08 REAPPOINT DAVID W. BRIGGS AS TOWN ASSESSOR FOR A SIX -YEAR TERM Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the reappointment of David W. Briggs as Town Assessor for a six -year term commencing October 01, 2007 and shall expire September 30, 2013. RESOLUTION #09 DESIGNATE THE CORTLAND STANDARD AS THE OFFICIAL NEWSPAPER FOR THE TOWN OF CORTLANDVILLE FOR THE YEAR 2007 Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Cortland Standard is hereby designated as the official newspaper for the Town of Cortlandville for the year 2007. 04 JANUARY 03, 2007 TOWN BOARD MEETING PAGE 4 There was a brief discussion regarding election inspectors. Town Clerk Snyder apprised the Board the Election Commissioners have not touched base with the towns regarding payment of election inspectors because the Legislature had not made any decisions. Town Clerk Snyder included wages for the election inspectors in the 2007 Budget. Town Clerk Snyder apprised the Board she received complaints from several election inspectors regarding the length of time it took to get paid from the County for working the General Election. Due to a new state law, 2006 was the first year that Town's were not responsible to pay the election inspectors directly. RESOLUTION #10 DESIGNATION OF DEPOSITORIES FOR TOWN ACCOUNTS FOR THE YEAR 2007 Motion by Councilman O'Donnell Seconded by Councilman Testa Recused by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Alliance Bank of Cortland is hereby designated as the depository for various accounts of the Town as follows: General Fund A (Whole Town) Trust & Agency Account General Fund B (Outside Town) Justice Account Town Clerk Account Water Fund Account Tax Collector Account Sewer Fund Account Highway Account AND FURTHER RESOLVED, the following banks may be considered if necessary: Alliance Bank NA; Key Bank of Central NY; Merchant & Trust Corp. Bank; Bank of America; Tompkins Trust Co.; First National Bank of Dryden; and First Niagara Bank. RESOLUTION #11 AUTHORIZE EXTENSION OF TIME FOR THE 2006 ANNUAL REPORT OF THE SUPERVISOR Motion by Councilman Proud Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Town Clerk to accept the Supervisor's Annual Financial Report to the State Comptroller 90 days after the close of the fiscal year of 2006, and BE IT FURTHER RESOLVED, that the Town Clerk shall cause a notice to be published within ten (10) days after receipt thereof, stating that a copy of such report is on file in the Town Clerk's office and available for public inspection and copying, in accordance with Town Law, Section 29, Article 10-A, amended June 29, 1979. RESOLUTION #12 DELEGATE TOWN BOARD MEMBERS TO AUDIT 2006 RECORDS OF TOWN OFFICIALS Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the records of Town Officials and Town Employees, for the year 2006, shall be audited by Town Board members by January 19, 2007, as follows: Supervisor Theodore Testa Town Clerk/Tax Collector Ronal Rocco Town Justice Edwin O'Donnell Highway, Water & Sewer John Proud JANUARY 03, 2007 TOWN BOARD MEETING PAGE 5 o.- P-� RESOLUTION #13 ACCEPT AGREEMENT OF EXPENDITURES OF HIGHWAY MONIES FOR THE YEAR OF 2007 Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Agreement of Expenditures of Highway monies, in accordance with Section 284 of the Highway Law, was submitted by the Town Highway Sup't. as required, therefore BE IT RESOLVED, the Agreement of Expenditures of Highway monies for 2007 is hereby accepted and shall be signed by members of the Town Board and Highway Superintendent. RESOLUTION #14 AUTHORIZE TRANSFER OF MONIES TO BALANCE ACCOUNTS FOR THE 2006 BUDGET Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Budget Officer is hereby authorized and directed to transfer monies to adjust the accounts of the 2006 Budget for the Town of Cortlandville as follows: 1) GENERAL FUND A - TOWN WIDE: Transfer $23,447.12 FROM TO AMOUNT A1990.4 Al 110.4 $10,682.32 A1430.4 A1430.1 $ 100.00 A1620.4 A1460.4 $ 1,031.78 A1990.4 A 1420.4 $ 291.43 A1410.4 A1410.2 $ 295.99 A 1440.41 A 1440.2 $ 134.96 A1440.41 A1440.4 $ 2,412.02 A1460.4 A1460.1 $ 42.00 A1010.4 A8030.4 $ 281.12 A9060.8 A9010.8 $ 4,303.00 A1990.4 A9730.7 $ 3.872.50 TOTAL: $23,447.12 2) GENERAL FUND B - PART TOWN: Transfer $3,884.26 FROM TO AMOUNT B 1990.4 B3197.2 $ 2,099.09 B1990.4 B9010.8 $ 1,785.00 B 1990.4 B9040.8 $ 0.17 TOTAL: $ 3,884.26 3) DB - HIGHWAY FUND PART TOWN: Transfer $42,104.57 FROM DB9060.8 DB9060.8 DB5110.1 DB5130.2 DB5142.4 TO DB9010.8 DB9055.8 DB5110.4 DB5130.4 DB5130.4 4) SS - SEWER FUND: Transfer $1,965.00 FROM SS9030.8 TO SS9010.8 AMOUNT $ 7,794.00 $ 2.32 $ 20,935.07 $ 6,046.80 $ 7,326.38 TOTAL: $ 42,104.57 AMOUNT $ .1,965.00 TOTAL: $ 1,965.00 JANUARY 03, 2007 TOWN BOARD MEETING 5) SW - WATER FUND: Transfer $11,637.42 FROM TO AMOUNT SW8320.2 SW8320.4 $ 9,761.42 SW9030.8 SW9010.8 $ 1,876.00 TOTAL: $ 11,637.42 RESOLUTION #15 ADOPT NEW PAY SCHEDULES OF 2007 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED PAGE 6 BE IT RESOLVED, the Town Board does hereby adopt the following new pay schedules for 2007 for Town Clerical Employees, Highway Department, Water & Sewer Department, and Miscellaneous Employees, as follows: TOWN OF CORTLANDVILLE 2007 PAYROLL SCHEDULE DEPUTY DEPUTY DEPUTY BOOK- SUPERVISOR'S CLERK#1 CLERK CLERK KEEPER SECRETARY CLERK HIRE $30,379 $28,803 $25,070 $30,478 $25,070 $23,835 WAGES STEP A $31,835 $30,259 $26,526 $31,934 $26,526 $25,291 (+1456) STEP B $33,109 $31,533 $27,800 $33,208 $27,800 $26,565 (+1274) STEP C $34,201 $32,625 $28,892 $34,300 $28,892 $27,657 (+1092) STEP D $35,111 $33,535 $29,802 $35,210 $29,802 $28,567 (+910) STEP E $35,839 $34,263 $30,530 $35,938 $30,530 $29,295 (+728) STEP F $36,385 $34,809 $31,076 $36,484 $31,076 $29,841 (+546) STEP G $36,749 $35,173 $31,440 $36,848 $31,440 $30,205 (+3 64) * * * * The salaries above are base salaries. They do not include longevity or additional salaries for additional duties. * * * * Each step is based on job title and performance. It is not necessarily based on years of service. * * * * Steps are only given at the anniversary date of the employee's hiring. * * * * Town Board can choose to place any employee at any step with the Department Head recommendation and employees prior experience. **** Salaries will be listed with the Bookkeeper (on payroll) as an hourly rate for a 35-hour workweek. It will eliminate the extra two workweek period that happens for salary people every seven years. It will allow payment for a shortened workweek for an employee with no time left or leaving Town employment in the middle of a pay period. 07 JANUARY 03, 2007 TOWN BOARD MEETING PAGE 7 * * * * Any extra pay should only be given for extra hours worked above the normal 3 5-hour week or 1820 hours per year. It should not be given for helping another Department or being a back up for another Department. (40-hrs. per week = 2080 hrs. per year) (35-hrs. per week = 1820 hrs. per year) HIGHWAY DEPARTMENT 2007 PAYROLL SCHEDULE TARING A B C D E Deputy Highway Sup't. 18.21 19.71 20.31 20.81 21.21 21.51 Head Automotive Mechanic 17.31 18.81 19.41 19.91 20.31 20.61 Heavy Equipment Operator/ 16.88 18.38 18.98 19.49 19.88 20.18 Working Supervisor Heavy Equipment Operator 16.41 17.91 18.51 19.01 19.41 19.71 Automotive Mechanic Helper 16.15 17.65 18.25 18.75 19.15 19.45 Motor Equipment Operator 15.37 16.87 17.47 17.97 18.37 18.67 Laborer 12.28 13.78 14.38 14.88 15.28 15.58 Buildings & 10.89 12.39 12.99 13.49 13.89 14.19 Grounds Laborer Secretary 12.71 14.21 14.81 15.31 15.71 16.01 Part-time Summer Laborer 7.40 7.65 7.90 8.15 8.40 8.65 Recreation Director 8.65 9.90 11.15 12.40 13.65 14.90 Asst. Recreation Director 7.40 7.90 8.40 8.90 9.40 9.90 NIGHT SHIFT RATE: $1.00 per hour is added to the regular hourly base wage. (The night shift is a regular scheduled shift 8:00 p.m. to 5:00 a.m.) WAGES NOTE: An H.E.O. that does not have the required CDL license that is needed to move the Town's equipment using the largest equipment trailer the Town has will receive $.40 per hour less than the H.E.O. employees that do have the license. WATER & SEWER DEPARTMENT 2007 PAYROLL SCHEDULE HIRING STEP -A STEP-B STEP-C STEP-D STEP-E W&S Supt. $43,366.12 $45,366.12 $46,866.12 $48,366.12 $49,866.12 $51,366.12 Deputy $34,354.52 $36,354.52 $37,854.52 $39,354.52 $40,854.52 $42,354.52 W&S Supt. W&S Oper. $32,554.28 $34,554.28 $36,054.28 $37,554.28 $39,054.28 $40,554.28 W&S Oper. $28,500.00 $30,000.00 $31,500.00 Trainee Secretary $26,000.00 $27,500.00 $29,000.00 $30,500.00 $32,000.00 $33,500.00 NOTE: A Water & Sewer Operator Trainee can go to an Operator Hiring Wage after the successful completion and receipt of their Water Operators License. �o JANUARY 03, 2007 TOWN BOARD MEETING PAGE 8 2007 MISCELLANEOUS PAYROLL SCHEDULE Zoning Board of Appeals Chairman $ 90.00/Meeting Members $ 80.00/Meeting Secretary $ 20.00/Hr. Planning Board Chairman $225.00/Meeting Members $200.00/Meeting Secretary $ 20.00/Hr. Seasonal Recreation Administrator $9,823.58 Councilman O'Donnell made a motion, seconded by Councilman Testa, to receive and file correspondence from the Cortland County Planning Board dated December 15, 2006 regarding the Homer -Cortland Community Agency (Brockway Museum). All voting aye, the motion was carried. No further comments or discussion were heard. Councilman Rocco made a motion, seconded by Councilman O'Donnell, to recess the Regular Meeting to an Executive Session to discuss a personnel matter. All voting aye, the motion was carried. The meeting was recessed at 5:30 p.m. The following information was received from the Supervisor's office. Councilman Testa made a motion, seconded by Councilman Rocco, to adjourn the Executive Session and reconvene to the Regular Meeting. All voting aye, the motion was carried. No action was taken. Councilman Rocco made a motion, seconded by Councilman Testa, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 6:45 p.m. Respectfully submitted, Karen Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board for their review on March 21, 2007. The final version of this meeting was approved as written at the Town Board meeting of