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JUNE 11, 2004
3:30 P.M.
SPECIAL TOWN BOARD MEETING
The Special Meeting of the Town Board of the Town of Cortlandville was held at the
Town Hall, 3577 Terrace Road, Cortland, New York, with Deputy Supervisor Testa presiding.
Members present: Deputy Supervisor, Theodore Testa
Councilman, Ronal Rocco
Councilman, John Pilato
Town Clerk, Karen Q. Snyder
Absent:
Supervisor, Raymond Thorpe
Councilman, Edwin O'Donnell
Others present were: Town Attorney, John Folmer and Town Engineer, Hayne Smith.
Deputy Supervisor Testa called the meeting to order and offered privilege of the floor to
Town Clerk Snyder to discuss an item not on the agenda.
Town Clerk, Karen Snyder apprised the Board that the Town Justice was interested in
utilizing Point of Sale (POS) credit cards to accept payment for fines. The New York State
Unified Court System gave permission to the Cortlandville Town Court to accept payment of
fines through POS. The Town Justice would present information regarding the POS at the next
Town Board meeting.
Attorney Folmer explained that by using POS the Town Court would not have to worry
about collecting bounced checks from fines since the credit card company collects the money.
The Town would have to pay a percentage of the amount collected. He commented that the
people who owe money to the Town Court are not always the most reliable people that money
can easily be collected from.
Deputy Supervisor Testa requested the Board award the bid for the Highland Road Sewer
Improvement Project — 2004. The lowest bidder for the project was G. DeVincentis & Son
Construction Co. Inc.
Councilman Rocco questioned Town Engineer Hayne Smith whether he had a problem
awarding the bid to G. DeVincentis & Son Construction Co. Inc.
Town Engineer Smith stated he did not have a problem awarding the bid to the
construction company. The issue the Town had in the past with G. DeVincentis & Son
Construction Co. Inc. was that they company did not begin work at the scheduled time. He
apprised the Board that the company has never done any work for the Town.
Deputy Supervisor Testa commented that the second lowest bidder, Vacri Constuction
Corp., has worked for the Town many times.
Attorney Folmer apprised the Board they were required to accept the lowest responsive
and responsible bidder. With the exception of the problem the Town had with G. DeVincentis &
Son Construction Co. Inc. on a past bidding and contract, there was no reason for the Town to
doubt that the company could do the work.
Councilman Rocco questioned whether the company was still in trouble with the courts.
Attorney Folmer apprised Councilman Rocco there were a series of inquiries made by the
New York State'Department of Labor into Masciarelli Construction Company.
Councilman Rocco made a motion for the Board to award the bid to the lowest bidder.
RESOLUTION #114 AWARD BID FOR HIGHLAND ROAD SEWER
IMPROVEMENT PROJECT — 2004 TO G. DEVINCENTIS &
SON CONSTRUCTION CO. INC. IN THE AMOUNT OF
$1,778 000.00
Motion by Councilman Rocco
Seconded by Councilman Pilato
VOTES: ALL AYE ADOPTED
WHEREAS, bids were advertised for the Highland Road Sewer Improvement Project — 2004,
and
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JUNE 11, 2004 TOWN BOARD MEETING PAGE 2
WHEREAS, sealed bids were opened on June 10, 2004 at 3:00 p.m. and provided to Town
Engineer, Hayne Smith for review as follows:
G. DeVincentis & Son Const. Co. Inc. $1,778,000.00
7 Belden Streeet
Binghamton, New York 13903
Vacri Construction Corp. $1,885,000.00
One Brick Avenue
Binghamton, New York 13901
Marcellus Construction Co. Inc. $2,254,284.00
4615 Crossroads Park Drive
Liverpool, New York 13088
Villager Construction, Inc. $2,647,290.00
425 Old Macedon Center Road
Fairport, New York 14450
Highlander Construction Co. Inc. $2,738,580.00
5774 Kester Road
Memphis, New York 13112
F.P. Kane Construction, Inc. $2,899,000.00
137 Washington Avenue
Endicott, New York 13760
Grant Street Construction, Inc. $2,934,000.00
48 Grant Street
Cortland, New York 13045
BE IT RESOLVED, the bid as recommended by Town Engineer, Hayne Smith is hereby
awarded to G. DeVincentis & Son Construction Co. Inc. of 7 Belden Street, Binghamton, New
York in the amount of $1,778,000.00.
Town Engineer Smith commented that if G. DeVincentis & Son Construction Co. Inc.
does not start on time problems could arise. He apprised the Board he had a commitment to two
engineers who are expecting to begin work on July 19th, 2004.
Deputy Supervisor Testa questioned whether Engineer Smith discussed his concern with
G. DeVincentis & Son Construction Co. Inc., and suggested that he do so.
Engineer Smith stated he did not discuss the issue with the construction company.
However, the construction company cannot start until the Notice to Proceed is issued, which
cannot be issued until the agreement is signed. The agreement cannot be signed until the
company's insurance is given to the Town in the form of a bond.
Attorney Folmer commented that the project would be a great job for G. DeVincentis &
Son Construction Co. Inc.
Deputy Supervisor Testa commented it was nice to receive two bids under the Engineer's
estimate of $2 million.
Councilman Rocco made a motion, seconded by Councilman Pilato, to adjourn the
Special Town Board Meeting. All voting aye, the motion was carried.
The Special Town Board Meeting was adjourned at 3:40 p.m.
Respectfully Submitted,
Karen Q. Snyder
Town Clerk
Town of Cortlandville