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Home My WebLink About01-07-2004JANUARY 07, 2004 5:00 P.M. 9 1 LJ Mel el"ILWI: 67_N7IXOTIM lI"I The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Town Hall, 3577 Terrace Road, Cortland, New York, with Supervisor Thorpe presiding. Members present: Absent: Supervisor, Raymond Thorpe Councilman, Theodore Testa Councilman, Edwin O'Donnell Councilman, John Pilato Town Clerk, Karen Q. Snyder Councilman, Ronal Rocco Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Deputy Town Clerk, Kristin Rocco; Planning Board member, Nick Renzi; Dick Schutz of Suit-Kote Corp.; Eric Mulvihille of WXHC; Skip Chapman of the Cortland Standard; and Nicole Flatow, news reporter for the Cortland Standard. Supervisor Thorpe called the meeting to order. RESOLUTION #01 AUTHORIZE PAYMENT OF VOUCHERS - FINAL 2003 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #648 - 654 $ 2,128.73 General Fund B B98 - 99 $ 1,891.88 Highway Fund DB D480 - D483 $ 22,446.20 Water Fund A652 — A652 $ 82.10 Supervisor Thorpe offered privilege of the floor to those in attendance. Councilman O'Donnell apprised the Board the steering committee for the Starr Road Park project developed the name "Cortlandville Starr Road Park & Recreation Center" for the park. The steering committee wanted approval from the Board regarding the name. Councilman O'Donnell also informed the Board that Ron Barrows of the Barrows Group drafted a letter for Supervisor Thorpe to sign, addressed to Senator Seward, regarding the Town's intent to apply for grants for the park. No further comments or discussion were heard. There was a brief discussion regarding the 2004 annual contracts. Attorney Folmer apprised the Board they were in receipt of contracts from TLC Ambulance Service, Folmer & Hartnett for secretarial services, TC Cleaning Service, Inc., Atlantic Inland, Lamont Memorial Library, the Cortland Free Library, and the Village of McGraw. Attorney Folmer reviewed the contracts and found them to be appropriate, assuming the contracts fell within the Town's budget requirements. 0 2- JANUARY 07, 2004 TOWN BOARD MEETING PAGE 2 RESOLUTION #02 APPROVE THE 2004 ANNUAL CONTRACTS Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby approve the annual contracts for 2004, and receives and files them as follows: TLC $ 9,824.00 Folmer & Hartnett Attorneys $ 7,200.00 TC Cleaning Service, Inc. $14,040.00 Atlantic Inland, Inc. $ 5,994.00 Cortland Free Library $63,600.00 Lamont Memorial Library $11,300.00 McGraw Recreation $11,600.00 RESOLUTION #03 READOPT TOWN OF CORTLANDVILLE PROCUREMENT POLICY 2000 - FOR 2004 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Board does hereby readopt the Town of Cortlandville Procurement Policy 2000 for the year 2004 with no changes. RESOLUTION 404 REAPPOINT THEODORE V. TESTA AS DEPUTY TOWN SUPERVISOR Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Theodore V. Testa as Deputy Town Supervisor for a two-year term commencing January 01, 2004 and shall expire December 31, 2005, and it is further RESOLVED, he shall receive an annual salary of $700.00 for such. RESOLUTION #05 REAPPOINT JOHN B. FOLMER AS TOWN ATTORNEY Motion by Councilman Pilato Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint John B. Folmer as Town Attorney for a two-year term commencing January 01, 2004 and shall expire December 31, 2005. RESOLUTION # 06 REAPPOINT VALERIE SCHMIDT AS TOWN HISTORIAN Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Valerie Schmidt as Town Historian for a two-year term commencing January 01, 2004 and shall expire December 31, 2005. 11 JANUARY 07, 2004 TOWN BOARD MEETING PAGE 3 RESOLUTION #07 REAPPOINT KATHERINE S. WICKWIRE TO THE CORTLANDVILLE PLANNING BOARD Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Katherine S. Wickwire, 4391 Cosmos Hill Road, Cortland, New York to the Cortlandville Planning Board for a five-year term commencing January 01, 2004 and shall expire December 31, 2008. RESOLUTION #08 REAPPOINT KAREN Q. SNYDER AS REGISTRAR FOR THE TOWN Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Karen Q. Snyder as Registrar for a two-year term commencing January 01, 2004 and shall expire December 31, 2005. RESOLUTION # 09 REAPPOINT THOMAS A. BILODEAU TO THE CORTLANDVILLE ZONING BOARD OF APPEALS Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Thomas Bilodeau, 4457 State Route 41, McGraw, New York to the Cortlandville Zoning Board of Appeals for a five-year term commencing January 01, 2004 and shall expire December 31, 2008. RESOLUTION #10 REAPPOINT LONNA MAXSON AS CUSTODIAN FOR THE TOWN HALL Motion by Councilman Pilato Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby reappoint Lonna Maxson as custodian for Town Hall for 2004. RESOLUTION #11 DESIGNATE THE CORTLAND STANDARD AS THE OFFICIAL NEWSPAPER FOR THE TOWN OF CORTLANDVILLE FOR THE YEAR 2004 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Cortland Standard is hereby designated as the official newspaper for the Town of Cortlandville for the year 2004. RESOLUTION #12 SET PAY SCALE FOR ELECTION INSPECTORS FOR THE YEAR 2004 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED oq JANUARY 07, 2004 TOWN BOARD MEETING PAGE 4 BE IT RESOLVED, the Election Inspectors appointed by the County Board of Elections for the year 2004, shall be paid as follows: hourly rate of attending school acting chairman - additional custodian (set up -take down) $9.00 $5.00 $7.00 per day $22.00 per machine, and RESOLVED, the appointed custodians shall be paid an additional $10.00 per machine to re -canvass the voting machines, if required, as per Resolution #181 of 1997. RESOLUTION #13 DESIGNATION OF DEPOSITORIES FOR TOWN ACCOUNTS FOR THE YEAR 2004 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Alliance Bank of Cortland is hereby designated as the depository for various accounts of the Town as follows: General Fund A (Whole Town) Trust & Agency Account General Fund B (Outside Town) Justice Account Town Clerk Account Water Fund Account Tax Collector Account Sewer Fund Account Highway Account AND FURTHER RESOLVED, the following banks located in the Town: Alliance Bank NA, Key Bank of Central NY, Merchant & Trust Corp. Bank, Fleet Bank, Tompkins Trust Co., and First National Bank of Dryden may be considered, if necessary. RESOLUTION #14 DELEGATE TOWN BOARD MEMBERS TO AUDIT 2003 RECORDS OF TOWN OFFICIALS Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the records of Town Officials and Town Employees, for the year 2003, shall be audited by Town Board members by January 21, 2004, as follows: Supervisor John Pilato Town Clerk Ronal Rocco Justice Edwin O'Donnell Highway, Water & Sewer Theodore Testa RESOLUTION #15 AUTHORIZE EXTENSION OF TIME FOR THE 2003 ANNUAL REPORT OF THE SUPERVISOR Motion by Councilman Pilato Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Town Clerk to accept the Supervisor's Annual Financial Report to the State Comptroller 60 days after the close of the fiscal year of 2003, and os JANUARY 07, 2004 TOWN BOARD MEETING PAGE 5 BE IT FURTHER RESOLVED, that the Town Clerk shall cause a notice to be published within ten (10) days after receipt thereof, stating that a copy of such report is on file in the Town Clerk's office and available for public inspection and copying, in accordance with Town Law, Section 29, Article 10-A, amended June 29, 1979. RESOLUTION #16 ACCEPT AGREEMENT OF EXPENDITURES OF HIGHWAY MONIES FOR THE YEAR OF 2004 Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Agreement of Expenditures of Highway monies, in accordance with Section 284 of the Highway Law, was submitted by the Town Highway Sup't. as required, therefore BE IT RESOLVED, the Agreement of Expenditures of Highway monies for 2004 is hereby accepted and shall be signed by members of the Town Board and Highway Superintendent. RESOLUTION #17 APPOINT DELEGATE AND ALTERNATE TO VOTE AT THE ASSOCIATION OF TOWNS ANNUAL MEETING Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, Code Enforcement Officer, Bruce Weber, is hereby appointed as Delegate, and Town Clerk, Karen Q. Snyder, is hereby appointed as Alternate, to represent the Town of Cortlandville at the Association of Towns Annual Meeting, to be held in New York City in February, 2004. Attorney Folmer reported: Town Justice's Request for Independent Outside Audit of Court's Accounting Records: Attorney Folmer apprised the Board it has been several years since the Justice Court's books have been audited by an independent, outside auditor. Given the fact that there has been a changeover of personnel, Judge Casullo requested the Board's authorization to obtain an independent audit of the court's accounting records. The cost would be between $3,000 and $3,500 by a local auditor. RESOLUTION #18 AUTHORIZE TOWN JUSTICE CASULLO TO OBTAIN AN INDEPENDENT OUTSIDE AUDIT OF THE COURT' S ACCOUNTING RECORDS Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct Town Justice Francis Casullo to obtain an independent outside audit of the justice court's accounting records. Country Inn & Suites Community Development Block Grant Agreement: Attorney Folmer apprised the Board he was in receipt of the Community Development Block Grant Agreement for Country Inn & Suites, which the Board adopted in the past and agreed to participate in. He requested authorization for the Supervisor to sign the two copies of the Agreement, which were reviewed and revised by the State of New York. E JANUARY 07, 2004 TOWN BOARD MEETING PAGE 6 Attorney Folmer apprised the Board that Martin Estruch guaranteed to undertake any responsibility the Town may incur due to any failure by Mr. Estruch or anyone else to comply with the terms of the grant. RESOLUTION #19 AUTHORIZE AND DIRECT SUPERVISOR TO SIGN THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT FOR COUNTRY INN & SUITES Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the Community Development Block Grant Agreement for Country Inn & Suites. Councilman Testa made a motion, seconded by Councilman O'Donnell, to receive and file the County Planning Board Resolution #03-51 regarding the Aquifer Protection Permit application of Suit-Kote Corp. All voting aye, the motion was carried. There was a brief discussion regarding the Aquifer Protection Permit application submitted by Suit-Kote Corp. Attorney Folmer requested the Board not set a date for a public hearing until the January 21St, 2004 Town Board meeting, as nobody had seen the application prior to the Board meeting. Attorney Folmer stated he would like time for himself and James Trasher of Clough, Harbour & Associates to review the application and determine the format the Board must undertake to accomplish an appropriate SEQRA review. RESOLUTION #20 TABLE SCHEDULING A PUBLIC HEARING REGARDING THE AQUIFER PROTECTION PERMIT APPLICATION SUBMITTED BY SUIT-KOTE CORP. Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED,. the Town Board does hereby table the scheduling of a Public Hearing regarding the Aquifer Protection Permit application of Suit-Kote Corp., for property located off of US Route 11, tax map #87.00-03-16.122 until January 21, 2004. RESOLUTION #21 REFER AQUIFER PROTECTION PERMIT APPLICATION OF DOUGLAS ONDRAK TO THE TOWN AND COUNTY PLANNING BOARDS FOR THEIR REVIEW AND RECOMMENDATIONS Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Aquifer Protection Permit application submitted by Douglas Ondrak for property located at 839 NYS Route 13, owner of record SCWP, LLC, tax map #95.00-06-12.111, shall be forwarded to the Town and County Planning Boards for their review and recommendations. Councilman O'Donnell made a motion, seconded by Councilman Testa, to receive and file correspondence from Edward Hoffman regarding Homer Gutchess' property located on NYS Route 13. All voting aye, the motion was carried. 1 J 11 07 JANUARY 07, 2004 TOWN BOARD MEETING PAGE 7 Councilman Testa made a motion, seconded by Councilman O'Donnell, to receive and file correspondence from Keitha Farney regarding the proposed Super Wal-Mart. All voting aye, the motion was carried. Councilman O'Donnell made a motion, seconded by Councilman Testa, to receive and file correspondence from Attorney Russell Ruthig regarding the proposed NYS Route 281/13 Corridor Plan. All voting aye, the motion was carried. RESOLUTION #22 AUTHORIZE TRANSFER OF MONIES TO BALANCE ACCOUNTS FOR THE 2003 BUDGET Motion by Councilman Pilato Seconded by Councilman Testa VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Budget Officer is hereby authorized and directed to transfer monies to adjust the accounts of the 2003 Budget for the Town of Cortlandville as follows: 1) GENERAL FUND A - TOWN WIDE: Transfer $23,301.29 FROM TO AMOUNT A1990.4 A1110.2 $11,614.25 A1990.4 A1110.4 $ 3,230.46 A1990.4 A1355.2 $ 398.00 A1410.1 A1410.2 $ 1,540.99 A1440.4 A1440.1 $ 45.21 A1430.4 A1430.2 $ 845.00 A1990.4 A1910.4 $ 3,692.71 ® A1990.4 A5132.4 $ 1,766.38 A1990.4 A8030.4 $ 168.29 $23,301.29 2) GENERAL FUND B - PART TOWN: Transfer $20,384.52 FROM TO AMOUNT B 1990.4 B 1440.4 $ 5,000.00 B8020.41 B1440.4 $ 3,765.52 B8020.41 B1910.4 $ 10,275.00 B8020.41 B7110.4 $ 1,344.00 $ 20,384.52 3) DB - HIGHWAY FUND PART TOWN: Transfer $19,124.60 FROM TO AMOUNT D135130.1 DB5130.4 $ 12,594.63 DB5142.1 DB5142.4 $ 4,824.97 DB9060.8 DB9010.8 $ 1,705.00 $ 19,124.60 RESOLUTION 923 ADOPT SALARY SCHEDULE FOR 2004 Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the salary schedule for elected and appointed officials and employees of the Town of Cortlandville, for the year of 2004 is hereby adopted as follows: E JANUARY 07, 2004 TOWN BOARD MEETING Raymond Thorpe Town Supervisor $ 6,000.00 Budget Officer $ 1,000.00 Edwin O'Donnell Councilman $ 5,862.00 Ronal Rocco Councilman $ 5,862.00 Theodore Testa Councilman $ 5,862.00 Deputy Town Supervisor $ 700.00 John Pilato Sr. Councilman $ 5,862.00 Francis J. Casullo Town Justice $33,000.00 Karen Q. Snyder Town Clerk $38,228.00 Registrar $ 1,400.00 John B. Folmer Town Attorney $37,735.00 Carl Bush Jr. Town Highway Sup't $59,749.38 Mary Caufield Deputy Court Clerk $32,965.00 Margaret Capps Deputy Court Clerk $31,390.00 Pamela J. Bassett Deputy Court Clerk $26,032.00 David Briggs Assessor $34,725.20 Valerie Schmidt Deputy Town Clerk $29,356.00 Town Historian $ 7,333.00 Kristin Rocco Deputy Town Clerk $29,839.00 Chavonne LaPlant Deputy Town Clerk $22,756.00 Patricia O'Mara Keyboard Specialist $27,556.00 Lonna Maxson Secretary W&S Dept. $34,441.22 Marcia Hicks Bookkeeper to Supervisor $33,764.00 Hayne Smith Engineer $68,784.97 Fred Walker Jr. Deputy Highway Sup't $51,901.84 David Thomas Water TR PLOP $36,894.23 Peter Alteri Jr. Water TR PL OP $46,380.95 Jack Thornton Water TR PL OP $38,044.35 Jeff Maclean Water TR PL OP $36,544.23 Bruce A. Weber Code Enforcement Officer $47,499.48 * The listed salaries above include the longevity amounts. Zoning Board of Appeals Joan Fitch Planning Board Joan Fitch Seasonal Rec Admn Chairman Members Secretary Chairman Members Secretary Carl Bush (Added to above salary) HIGHWAY DEPARTMENT PER HOUR $837,467.85 $70.00/MTG $60.00/MTG $18.00/HR $175.00/MTG $150.00/MTG $ 18.00/HR $8,523.32 SAL YR Glenn Bassett HEO E $ 18.21 Ray Brown, Jr. MEO A $ 14.90 James E. Cogswell MEO E $ 16.70 Michael Dimorier HEO E $ 18.21 Larry Drach MEO C $ 16.00 James M. Grant HEO E $ 17.74 Darby Humphrey HEO E $ 17.81 Matthew Isaf MEO E $ 16.70 Frederick Little AMH E $ 17.48 William Morse HEO E $ 18.21 Patrick O'Donnell Bldg/Gr Worker C $ 11.52 Gregory Schmidt MEO E $ 16.70 Clay Walker Bldg/Gr Worker C $ 11.52 Steve Wyant HAM E $ 18.64 PAGE 8 1 JANUARY 07, 2004 TOWN BOARD MEETING PAGE 9 Ll 1 1 NIGHT RATE: $1.00 per hour added to hourly base wage. 2004 NIGHT SHIFT CREW IS: Matthew Isaf $16.70 plus $1.00 NR = $17.70 per hr Gregory Schmidt $16.70 plus $1.00 NR = $17.70 per hr Robert Atkins P/T Summer Bldg Grnds C $11.52 per hr John Stafford P/T Summer Bldg Grnds C $11.52 per hr RESOLUTION #24 AUTHORIZE SUPERVISOR TO SIGN LETTER OF INTENT REGARDING FUNDING FOR THE CORTLANDVILLE STARR ROAD PARK AND RECREATION CENTER Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the letter of intent addressed to Senator James L. Seward regarding the Town's intent to request funding for the Cortlandville Starr Road Park and Recreation Center. Councilman O'Donnell apprised the Board the Town received approval from the appropriate people to hold the May 5th, 2004 Town Board meeting at the Community Building in the Village of McGraw, and the June 2' , 2004 Town Board meeting at the Blodgett Mills Independent Baptist Church. Councilman Pilato made a motion, seconded by Councilman O'Donnell, to recess the Regular Meeting to an Executive Session. All voting aye, the motion was carried. The meeting was recessed at 5:25 p.m. The following information was received from the Supervisor's office. Councilman O'Donnell made a motion, seconded by Councilman Testa, to`adjourn the Executive Session and reconvene to the Regular meeting. All voting aye, the motion was carried. No action was taken. Councilman O'Donnell made a motion, seconded by Councilman Testa, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 6:10 p.m. Resp ctfully submitted, Karen Q. Snyder Town Clerk Town of Cortlandville