Loading...
HomeMy WebLinkAbout05-05-2010MAY 05, 2010 7:00 P.M. �7 �J 1 TOWN BOARD MEETING The Regular Meeting of the Town Board of the Town of Cortlandville was held at the McGraw Community Building in the Village of McGraw, New York, with Supervisor Tupper presiding. Members present: Supervisor, Richard C. Tupper Councilman, Theodore V. Testa Councilman Ronal. L. Rocco Councilman, John C. Proud Councilman, Gregory K. Leach Town Clerk, Karen Q. Snyder, RMC Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Jim Wildman; Barbara Leach; Pat Leach; Sarah Bilodeau; Lee Miller; News Reporters: Holden Slattery from the Cortland Standard, and Sharon Stevans for Channel 2, Access TV. Supervisor Tupper called the meeting to order. Councilman Testa made a motion, seconded by Councilman Leach, to approve the Town Board Minutes of January 6, 2010, January 20, 2010, February 3, 2010, and February 17, 2010, as written. All voting aye, the motion was carried. Councilman Proud made a motion, seconded by Councilman Leach, to receive and file the Planning Board Minutes of February 23, 2010, and March 30, 2010. All voting aye, the motion as carried. Councilman Proud made a motion, seconded by Councilman Leach, to receive and file the Zoning Board Minutes of March 30, 2010. All voting aye, the motion as carried. RESOLUTION #80 AUTHORIZE SUPERVISOR TO SIGN PURCHASE ORDER #1108 Motion by Councilman Testa Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign Purchase Order #1108 submitted by Highway Sup't. Carl Bush, to purchase new metal/plastic playground equipment for Blodgett Mills and Lamont Circle Parks, for the cost of $4,703.00, and it is further RESOLVED, the new equipment will replace the playground equipment made of wood as recommended by the Town's insurance company. RESOLUTION #81 AUTHORIZE PAYMENT OF VOUCHERS - MAY Motion by Councilman Proud Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #256 - 267 $ 18,483.80 General Fund B B43 - B48 $ 478.24 Highway Fund DB D 141 - D 160 $ 4,879.13 Water Fund W98 - W104 $ 93,529.32 Sewer Fund S49 - S54 $104,592.28 Capital Project H43 - H52 $ 35,204.06 MAY 05, 2010 TOWN BOARD MEETING PAGE 2 Supervisor Tupper offered privilege of the floor to Jim Wildman. Jim Wildman, on behalf of the Cortland County Fair Board, requested the Town Board authorize a temporary closure of a section of Fairground Drive and Carroll Street for the purpose of the Cortland County Fair, which the Board authorized in 2009. The portion of the roadways they wanted closed was the "corner" of the roads — where Fairground Drive and Carroll Street connect, near the Cortland Sports Complex. Emergency vehicles would be able to access Carroll Street from Route 11 (N. Homer Ave.) and Fairground Drive from Fisher Avenue. Mr. Wildman apprised the Board the fair would run 6 days, from July 5, 2010 at 10:00 AM through July 11, 2010 at 5:00 PM. Signage would also be provided by the Cortland County Fair Board. RESOLUTION #82 AUTHORIZE "TEMPORARY CLOSURE" OF A SECTION OF FAIRGROUND DRIVE AND CARROLL STREET FOR THE CORTLAND COUNTY FAIR Motion by Councilman Leach Seconded by Councilman Testa VOTES: ALL AYE ADOPTED WHEREAS, the Town Board received a request from the Cortland County Fair Board to authorize a "Temporary Closure" of a section of Fairground Drive and Carroll Street during the 2010 Cortland County Fair, and WHEREAS, the temporary closure will not prohibit emergency vehicles access to Fairground Drive or Carroll Street, therefore BE IT RESOLVED, the Town Board does hereby authorize a "Temporary Closure" on a portion of Fairground Drive and Carroll Street, being the "corner" where the two roadways connect, from July 5, 2010 at 10:00 AM to July 11, 2010 at 5:00 PM, for the 20.10 Cortland County Fair, and it is further RESOLVED, signage for the temporary closure shall be provided by the Cortland County Fair Board. The monthly reports of the Town Clerk, Tax Collector, Supervisor, and the Water & Sewer Department, for the month of April 2010, and for the Code Enforcement Officer for the months of March/April 2010, were on the table for review and are filed in the Town Clerk's office. Town Clerk Snyder announced that the Town employee picnic would be held June 13, 2010 at the Blodgett Mills Park. All employees, officials, and their families were invited to attend. Members of the Planning and Zoning Boards will also be invited. Councilman Testa questioned Town Clerk Snyder about her recent trip to the Town Clerk Conference in Saratoga Springs, New York. Town Clerk Snyder thanked the Board for allowing her to attend the conference, which was very educational. She indicated there would be many changes coming down from the State level. Town Clerk Snyder also renewed her certification as a Registered Municipal Clerk (RMC). Attorney Folmer reported: Cortlandville Cultural Gateway Project— Brockway Museum: Attorney Folmer apprised the Board the information required by Empire State Development in regard to the grant for the Cortlandville Cultural Gateway Project (Brockway Museum, Central NY Living History Museum) was complete and ready to be mailed to ESD. Representatives from the Museum helped to complete the packet, and provided the check to reimburse ESD for out-of-pocket expenses. 1 h to MAY 05, 2010 TOWN BOARD MEETING PAGE 3 Retirement — Deputy Highway Superintendent: Attorney Folmer informed the Board he spoke with Annette Barber, Cortland County Civil Service, regarding the vacant Deputy Highway Superintendent position. He would discuss the personnel matter with Supervisor Tupper at another time. USDA — Form E: Attorney Folmer recalled the question that arose at the April 28, 2010 Town Board Meeting regarding the cost of the NYS Route 13 Sewer Rehabilitation Project, and whether the figure listed on the final Form E, which reduced the cost of the project from $4,393,000 to $4,151,000, was correct. Attorney Folmer explained that the final Form E, dated April 20, 2010, was correct. There was discussion regarding the Aquifer Protection Permit application submitted by Stephen and Patricia Jordan for Shipwreck Golf & Cones. The application would permit the construction of a building to be used for indoor mini golf recreation. Attorney Folmer apprised the Board the application was discussed at the last Planning Board meeting. The Planning Board discussed whether or not the private septic system would be sufficient to handle the new construction. The applicants indicated the septic system would be sufficient. The applicants were aware of the Cortland County IDA/BDC Fingerlakes East Business Park, and the utilities that would be run to the Park. RESOLUTION #83 REFER AQUIFER PROTECTION PERMIT APPLICATION SUBMITTED BY STEPHEN AND PATRICIA JORDAN TO THE TOWN AND COUNTY PLANNING BOARDS FOR REVIEW AND RECOMMENDATIONS Motion by Councilman Rocco Seconded by Councilman Proud VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Aquifer Protection Permit application submitted by Stephen and Patricia Jordan (Shipwreck Golf & Cones) for property located at 759 NYS Route 13, tax map #105.00- 01-30.200, shall be forwarded to the Town and County Planning Boards for review and recommendations. RESOLUTION #84 AUTHORIZE SUPERVISOR TO TRANSFER MONEY FROM FUND BALANCES TO RESERVE ACCOUNTS Motion by Councilman Rocco Seconded by Councilman Leach VOTES: ALL AYE ADOPTED WHEREAS, the Supervisor requested the Town Board authorize him to transfer money from fund balances to established reserve accounts, therefore BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to transfer $3000.00 from General Fund A Fund Balance to the Unemployment Reserve Fund; to transfer $15,000.00 from the Water Fund Balance to the Water Improvement Capital Reserve Fund; and to transfer $15,000.00 from the Sewer Fund Balance to the Sewer Improvement Capital Reserve Fund. RESOLUTION #85 AUTHORIZE SUPERVISOR TO AMEND THE 2010 BUDGET TO ESTABLISH A REVENUE ACCOUNT AND AN EXPENSE ACCOUNT FOR THE RESTORE III CORTLANDVILLE CULTURAL GATEWAY PROJECT Motion by Councilman Rocco Seconded by Councilman Testa VOTES: ALL AYE ADOPTED 70 MAY 05, 2010 TOWN BOARD MEETING PAGE 4 BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to establish a new revenue account (A3845) — Museums (State Aid-A3845), and a new expense account - Museums (A7450.4), for the Restore III Cortlandville Cultural Gateway Project, and it is further RESOLVED, the 2010 Budget is hereby amended. RESOLUTION #86 AUTHORIZE SUPERVISOR TO SIGN THE OWNER - OCCUPIED LOAN AGREEMENT BETWEEN THE TOWN AND RUTH INGRAHM FOR THE 2008 HOME GRANT SENIOR HOUSING REHABILITATION PROGRAM Motion by Councilman Rocco Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the Supervisor to sign the Owner - Occupied Loan Agreement between the Town of Cortlandville and Ruth Ingrahm, 1372 East River Road, Cortland, New York, for a 100% deferred loan for the 2008 HOME Grant - Senior Housing Rehabilitation Program in the amount of $3,190.00. Councilman Proud made a motion, seconded by Councilman Leach, to receive and file correspondence from Thoma Development Consultants to the NYS Office of Parks, Recreation, and Historic Preservation, dated April 29, 2010, regarding the archeological survey for the Polkville Waterline Extension Project. All voting aye, the motion was carried. Councilman Proud made a motion, seconded by Councilman Rocco, to receive and file the Grant Packet from Thoma Development Consultants regarding the Cortlandville Town Rehabilitation Program 2010. All voting aye, the motion was carried. RESOLUTION #87 AUTHORIZE SUPERVISOR TO INCREASE THE HIGHWAY EQUIPMENT CAPITAL RESERVE FUND TO $500,000.00 Motion by Councilman Testa Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, Highway Sup't. Carl Bush requested an increase to the maximum amount of money allowed in the Highway Equipment Capital Reserve Fund from $250,000.00 (established by Resolution #50 of 2009), to $500,000.00, therefore' BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to increase the Highway Equipment Capital Reserve Fund to $500,000.00. Supervisor Tupper explained that until 2009, the Town was exempt from complying with GASB 45 because the Town's population was less than 10,000 people. The Town was now required to complete a calculation for what it will cost for retirement benefits for the future. Because the Town is a government agency, the Town does not have to fund the benefits, but must calculate them. Supervisor Tupper and Bookkeeper Hicks spoke with two companies that provide actuarial services and selected the firm Armory Associates LLC for the total cost of $2,500. The calculation must be done in order for the Town's audit to be complete. 1 1 MAY 05, 2010 TOWN BOARD MEETING PAGE 5 RESOLUTION #88 AUTHORIZE SUPERVISOR TO SIGN AGREEMENT WITH ARMORY ASSOCIATES, LLC TO PROVIDE SERVICES REGARDING GASB 45 POST -EMPLOYMENT BENEFITS VALUATION FOR THE TOWN OF CORTLANDVILLE AS REQUIRED Motion by Councilman Proud Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the agreement with Armory Associates, LLC to provide services in connection with the postretirement health care benefit plans for the purpose of determining its obligation and cost in accordance with the Government Accounting Standard No. 45 (GASB 45), Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, for a total cost not to exceed $2,500.00. There was discussion regarding the "Memorandum of Understanding" agreement between the Town and Cortland County Retired & Senior Volunteer Program (RSVP) in order to give credit to Sharon Stevans for the volunteer service she provides to the Town when videotaping town meetings. The videotaped meetings are aired on the local cable access television channel, CACTV. Councilman Rocco suggested the Town pay Mrs. Stevans for her time, as she attends almost every town meeting to make sure the meetings are televised for the public. Supervisor Tupper stated that RSVP would allow Mrs. Stevans to train someone else. He suggested the Board discuss a possible contract with Mrs. Stevans at budget time. Attorney Folmer agreed, and suggested the Board also discuss the matter with Mrs. Stevans. RESOLUTION 489 AUTHORIZE SUPERVISOR TO SIGN MEMORANDUM OF UNDERSTANDING AGREEMENT BETWEEN THE CORTLAND COUNTY RETIRED & SENIOR VOLUNTEER PROGRAM AND THE TOWN OF CORTLANDVILLE Motion by Councilman Proud Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the Memorandum of Understanding Agreement between Cortland County Retired & Senior Volunteer Program and the Town of Cortlandville, to assist in videotaping Town meetings, and it is further RESOLVED, the agreement shall remain in effect until May 31, 2013. Supervisor Tupper questioned whether there was anything else to come before the Board. Councilman Rocco voiced his concern regarding the proposed dissolution of the City of Cortland and the articles published in the Cortland Standard regarding such. He felt that the City should not give up hope, and that other options should be entertained. He stated that the citizens of Cortlandville, nor the citizens of the City, would want the City to dissolve. Councilman Testa stated he did not feel that the City was giving up; the City formed a committee to look into the option, and to form their opinion. Attorney Folmer stated the City was going to form a committee; their mission statement would consider dissolution, consolidation, and coordination of services, etcetera. The idea that the City of Cortland would be dissolved is premature. Voters in the City of Cortland would have to approve the dissolution by mandatory referendum, and would also have to be approved by the State Legislature. On behalf of the Board, Supervisor Tupper stated that the Town of Cortlandville was not involved in the dissolution of the City of Cortland, The Town has worked with the City over the years on several issues, however the Board has no interest in taking over the City of Cortland, nor do the residents of the City want the Town to take over. He stated that at this point it was premature for the Board to get involved. The Town is "in good shape", and does not want to take on the City's problems. 7 Z, MAY 05, 2010 TOWN BOARD MEETING PAGE 6 Councilman Proud mentioned that the article in the Cortland Standard suggested that a member of the Board sit on the committee. While it is premature, he wondered what the Town's role/contribution should be. Supervisor Tupper stated the Town should not be involved because the Town does not have a voice in the decision. Councilman Rocco questioned where the City is coming up with their questions. Attorney Folmer advised the Board to take no position on the matter at this time. No further comments or discussion were heard. Councilman Rocco made a motion, seconded by Councilman Testa, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 7:30 p.m. Respectfully submitted, Karen Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board for their review on June 2, 2010. 1