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Home My WebLink About03-02-20112y8 MARCH 02, 2011 5:00 P.M. TOWN BOARD MEETING The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with Supervisor Tupper presiding. Members present: Supervisor, Richard C. Tupper Councilman, Theodore V. Testa Councilman, Ronal L. Rocco Councilman, John C. Proud Councilman, Gregory K. Leach Town Clerk, Karen Q. Snyder, RMC Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Barbara Leach; News Reporters: Jeremy Houghtaling from the Cortland Standard, and Sharon Stevans for Channel 2, Access TV. Supervisor Tupper called the meeting to order. Councilman Proud made a motion, seconded by Councilman Leach, to approve the Draft Town Board Minutes of February 16, 2011. All voting aye, the motion was carried. Councilman Leach made a motion, seconded by Councilman Proud, to receive and file the Cortlandville Planning Board Minutes of December 28, 2010. All voting aye, the motion was carried. RESOLUTION #54 AUTHORIZE PAYMENT OF VOUCHERS — MARCH Motion by Councilman Proud Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers #119 - 143 $156,244.64 General Fund B B21 - B27 $ 28,748.15 Highway Fund DB D71 - D87 $ 49,700.62 Trust & Agency T7 - T9 $ 27,775.44 Special Grants C8 - C8 $ 3,250.00 Water Fund W48 - W60 $ 42,856.64 Sewer Fund S12 - S14 $ 1,882.60 Supervisor Tupper offered privilege of the floor to those in attendance. No requests were made. The monthly reports of the Code Enforcement Officer, Supervisor, Town Clerk, Tax Collector, and Water & Sewer Department for the month of February 2011 were on the table for review and are filed in the Town Clerk's office. RESOLUTION #55 ACCEPT ANNUAL REPORT OF THE LAMONT MEMORIAL FREE LIBRARY FOR THE YEAR 2010 Motion by Councilman Testa Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Annual Report of the Lamont Memorial Free Library for the year 2010 is hereby accepted and shall be received and filed. zq9 MARCH 02, 2011 TOWN BOARD MEETING PAGE 2 Attorney Folmer reported: Polkville Waterline Extension Project — Easements: Attorney Folmer reported to the Board that he was working on the easement documents for the Polkville Waterline Extension Project. Wind Turbine Sub -Committee Meeting: Attorney Folmer reminded the Board that he, Councilman Proud, and Councilman Rocco met with James Trasher of Clough Harbour & Associates with regard to the wind turbine ordinance. Another sub -committee meeting was scheduled for Tuesday, March 8, 2011 in Syracuse. Councilman Proud made a motion, seconded by Councilman Leach, to receive and file correspondence from Time Warner Cable, dated March 1, 2011, regarding programming services. All voting aye, the motion was carried. RESOLUTION #56 AUTHORIZE APPROVAL REQUEST OF MELODY LADD FOR THE 2008 HOME GRANT — SENIOR HOUSING REHABILITATION PROGRAM Motion by Councilman Proud Seconded by Councilman Leach VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby authorize the approval request of Melody Ladd, for property located at 851 Lamont Circle in the Town of Cortlandville, for a 100% deferred loan for the 2008 HOME Grant - Senior Housing Rehabilitation Program, and it is further RESOLVED, the work to be completed would include heating, plumbing, electric, interior carpentry, insulation, windows and doors, roofing, exterior carpentry, and other, for a total of $24,823.00. Supervisor Tupper apprised the Board he received a copy of the Cortland County Landfill Alternatives Analysis, dated October 2010, prepared by Ensol, Inc. Town resident, Steven Flatt, provided a copy of the report to the Town at the request of Councilman Rocco. The Cortland County Landfill Alternatives Analysis would be available for public review in the Town Clerk's office. Councilman Proud made a motion, seconded by Councilman Leach, to receive and file correspondence from Menter, Rudin & Trivelpiece, P.C., dated February 22, 2011, and the Payment in Lieu of Tax Agreement (PILOT) between the Cortland County Industrial Development Agency and Pyrotek Incorporated. All voting aye, the motion was carried. There was discussion regarding awarding the bid for the Polkville Waterline Extension Project. Supervisor Tupper explained that the bids were opened March 1, 2011 and provided to Richard DeGuida, P.E. of Clough Harbour & Associates for his review. Mr. DeGuida recommended awarding the bid to the lowest bidder, North Country Contractors, LLC from Henderson, NY in the amount of $1,589,060. CHA estimated the total cost of the project to be a little over $1.6 million with a 20% contingency. Because of the difference in cost, Mr. DeGuida indicated that the Town might be able to run the water lines approximately 3,000 feet further than originally planned. CHA would have to review the possible expansion and report back to the Town. Supervisor Tupper apprised the Board the anticipated start date for the project was April 1, 2011, and should take approximately 6 months to complete. 250 MARCH 02, 2011 TOWN BOARD MEETING PAGE 3 RESOLUTION #57 AWARD BID FOR THE POLKVILLE WATERLINE EXTENSION PROJECT TO NORTH COUNTRY CONTRACTORS, LLC IN THE AMOUNT OF $1,589,060.00 Motion by Councilman Proud Seconded by Councilman Leach VOTES: ALL AYE ADOPTED WHEREAS, bids were advertised for the Polkville Waterline Extension Project, for the construction of about 16,400 linear feet of 8-inch and 12-inch water main (via open -cut trenching methods) along NYS Route 11 and 41 and the residential area along E. River Road, Conable Avenue, and Rural Avenue; construction of a pre -fabricated master meter station; associated hydrants and valves; six (6) sections of Jack and Bore crossing under NYS roadways; maintenance and protection of traffic; and site restoration, and WHEREAS, sealed bids were opened on March 1, 2011 at 2:00 p.m. and provided to Richard DeGuida, P.E. of Clough Harbour & Associates, for review as follows: North Country Contractors, LLC $1,589,060.00 PO Box 390 12141 Whitney Road Henderson, NY 13650 Bat -Con, Inc. $1,618,000.00 PO Box 155 4277 Slate Hill Road Marcellus, NY 13108 Adhan Piping Co., Inc. $1,679,846.00 1865 State Route 13 Cortland, NY 13045 D.E. Tarolli, Inc. $1,714,658.50 6602 Herman Road Warners, NY 13164 Highlander Construction, Inc. $1,726,191.00 5774 Kesler Road Memphis, NY 13112 Marcellus Construction Co., Inc. $1,831,341.00 PO Box 201 417 N. Main Street Mannsville, NY 13661 LRS Excavating, Inc. $1,895,800.00 24 Ross Road Lansing, NY 14882 G. DeVincentis & Sons Const. Co., Inc. $1,987,000.00 7 Belden Street Binghamton, NY 13903 Casale Excavating Inc. $2,149,187.69 551 Main Avenue Wynantskill, NY 12198 Vacri Construction Corp. $2,245,000.00 One Brick Avenue Binghamton, NY 13901 JAT Construction Co., Inc. $2,328,000.00 PO Box 247 Selkirk, NY 12158 F.P. Kane Construction, Inc. $2,430,000.00 PO Box 5738 137 Washington Avenue Endicott, NY 13763 BE IT RESOLVED, the bid as recommended by Richard DeGuida, P.E. of Clough Harbour & Associates, is hereby awarded to North Country Contractors, LLC of 12141 Whitney Road, Henderson, New York, in the amount of $1,589,060.00. MARCH 02, 2011 TOWN BOARD MEETING PAGE 4 251 Councilman Leach reported that he started his research on solar panels as requested by the Board at the February 16, 2011 Town Board Meeting. He contacted a company from Vestal, New York, that may want to conduct a presentation in front of the Board, and look at the Town's buildings to see if solar panels would be a practical option. Councilman Rocco voiced his concerns with regard to three items that are considered County issues, yet will involve/impact the Town: the Cortland County Landfill, and how an increase in truck traffic would negatively affect Town and City residents; hydro fracking and concerns regarding landowners signing leases; and wind turbines. He asked the Board to pay attention to the issues as they have a responsibility to the citizens of Cortlandville to be informed. Regardless of whether it is the County that will make decisions, the Town should have some input on the matters out of concern for its citizens. Councilman Rocco also discussed the City of Cortland Wastewater Treatment Plant and problems treating wastewater. Councilman Leach commented on Councilman Rocco's concern regarding an increase in truck traffic, and explained that trucks are highly regulated by the NYS DOT, via their permits, including truck routes and how long a truck can stay running while being parked. With regard to the County Landfill, it was his opinion that the County was doing the correct thing by trying to manage the landfill. The County may not accept any of suggestions made in the Ensol report. It was also noted Harvey Davis, Sup't of the Cortland Waste Water Treatment Plant will be retiring at the end of April 2011. No further comments or discussion were heard. Councilman Testa made a motion, seconded by Councilman Rocco, to adjourn the Regular Meeting. All voting aye, the motion was carried. The meeting was adjourned at 5:30 p.m. Respectfully submitted, Karen Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board for their review on March 11, 2011. The draft version of this meeting was approved as written at the Town Board meeting of March 16, 2011. it