HomeMy WebLinkAbout01-05-2011217
JANUARY 05, 2011
5:00 P.M.
TOWN BOARD MEETING
The Regular Meeting of the Town Board of the Town of Cortlandville was held at the
Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with
Supervisor Tupper presiding.
Members present: Supervisor, Richard C. Tupper
Councilman, Theodore V. Testa
Councilman, Ronal L. Rocco
Councilman, John C. Proud
Councilman, Gregory K. Leach
Town Clerk, Karen Q. Snyder, RMC
Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; News
Reporters: Jeremy Houghtaling from the Cortland Standard, and Sharon Stevans for Channel 2,
Access TV.
Supervisor Tupper called the meeting to order.
RESOLUTION 401 AUTHORIZE SUPERVISOR TO SIGN
PURCHASE ORDER 41128, #1129 AND #1130
Motion by Councilman Testa
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign
Purchase Order #1128, #1129, and #1130 submitted by Highway Sup't. Carl Bush for the
purchase of 500 tons of treated salt, 300 tons of regular salt, and 500 tons of deicing salt from
Cargill Salt.
RESOLUTION #02 AUTHORIZE PAYMENT OF VOUCHERS - JANUARY
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows:
General Fund A
Vouchers #1 - 20
$
83,813.33
General Fund B
B 1- B 1
$
27,007.97
Highway Fund DB
D 1 - D 14
$117, 843.01
Trust & Agency
T1 - T3
$
27,941.28
Special Grants
C 1 - C3
$
14,377.12
Water Fund
Wl - W7
$
6,330.70
Sewer Fund
S 1 - S2
$
2,225.74
Capital Project
Hl - H1
$
387.41
Supervisor Tupper offered privilege of the floor to those in attendance. No requests were
made.
The monthly reports of the Code Enforcement Officer, Town Clerk, and Water & Sewer
Department for the month of December 2010 were on the table for review and are filed in the Town
Clerk's office.
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JANUARY 05, 2011 TOWN BOARD MEETING PAGE 2
RESOLUTION #03 ACCEPT ANNUAL REPORT OF TOWN RMO AND
SCHEDULE OF DISPOSED RECORDS IN 2010 IN
ACCORDANCE WITH THE RETENTION AND DISPOSITION
SCHEDULE
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby accept the Annual Report of the Records
Management Officer of the Town, including a list of the disposed records in 2010, in accordance
with the Records Retention Disposition Schedule, MU-1.
Supervisor Tupper apprised the Board that Senator Seward would be in town on Friday,
January 7, 2011. He invited the Board to attend the meet and greet at 10:00 a.m. at his Route
281 office.
Supervisor Tupper apprised the Board he received a request from a town resident
regarding the noise from trucks on Route 222. In the area between Sears Road and Lyncort
Drive the speed limit changes from 55 MPH to 45 MPH. Trucks coming in to town use their
engine brakes to slow down, which are quite loud. Residents were disturbed by the loud noises.
A photograph of a sign in Skaneateles was provided to Supervisor Tupper, which stated there is a
noise limit in New York State. He questioned whether the Town could directly request the State
to install such a sign on Route 222, or whether the request must first go through the County.
Highway Sup't. Bush indicated the request could be made directly to the State.
Councilman Leach suggested the sign specifically state, "no engine brakes allowed."
Supervisor Tupper also received a request from a resident on Lime Hollow Road
regarding the traffic and speed limit on such road. The resident complained of an increase in
traffic on the road since the construction of Super Wal-Mart, and requested the speed be reduced
from 45 mph to 40 mph. Supervisor Tupper requested the resident submit a petition from Lime
Hollow Road residents, which she was not able to do. The Board suggested the request be
submitted to the State without a petition at this time.
RESOLUTION #04 AUTHORIZE REQUEST TO REDUCE SPEED LIMIT ON
LIME HOLLOW ROAD BETWEEN NYS ROUTE 13 AND
MCLEAN ROAD IN THE TOWN OF CORTLANDVILLE
Motion by Councilman Rocco
Seconded by Councilman Testa
VOTES: ALL AYE ADOPTED
WHEREAS, as a result of the newly constructed Wal-Mart Supercenter and an increase in
traffic, a request was made by a Town resident for a reduction in the speed limit on Lime Hollow
Road from 45 mph to 40 mph, from the intersection of NYS Route 13 to McLean Road, and
WHEREAS, Lime Hollow Road is a Town road, therefore
BE IT RESOLVED, the Town Board does hereby authorize and direct the request to reduce the
speed limit on Lime Hollow Road to 40 mph, from the intersection of NYS Route 13 to McLean
Road, be submitted to the NYS DOT for approval, via the Cortland County Highway
Superintendent for his input, as required.
Councilman Rocco questioned the status of the traffic signal at the intersection of Route
222 and Fairview Drive/Highland Road, which was supposed to be installed in the Fall 2010.
Highway Sup't. Bush was not sure why the project was pushed back, but would look into
the matter.
Under new business, Town Clerk Snyder apprised the Board the Cortlandville Fire
Department Banquet would be held on Friday, January 7, 2011 at 6:00 p.m. at Corey Union on
the SUNY Cortland Campus and not at Neubrig Hall as announced in their invitation.
JANUARY 05, 2011
TOWN BOARD MEETING
PAGE 3
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Attorney Folmer had no business to report.
There was discussion regarding the 2011 Annual Contracts, which were all included in
the budget for 2011. Attorney Folmer recommended the Board not approve the contract for the
Cortland County SPCA until he and Town Clerk Snyder had the opportunity to meet with the
Director of the SPCA. There were a few discrepancies in the SPCA's contracts that had to be
resolved, due to the shift from the New York State Agriculture & Markets to the town regarding
the identification and control of dogs.
RESOLUTION #05 APPROVE THE 2011 ANNUAL CONTRACTS
Motion by Councilman Testa
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby approve the annual contracts for 2011, and
shall receive and file them as follows:
Cortland Youth Bureau
$77,000.00
Cortland Regional Sports Council
$12,500.00
Homer Recreation
$19,899.00
J.M. Murray Center
$21,060.00
Lamont Memorial Library
$21,982.00
Lime Hollow Nature Center
$ 2,500.00
McGraw Recreation
$12,000.00
RESOLUTION #06 ADOPT TOWN OF CORTLANDVILLE
PROCUREMENT POLICY - 2011
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby readopt the Town of Cortlandville Procurement
Policy dated January 6, 2010 for the year 2011 with no changes.
RESOLUTION #07 REAPPOINT KEVIN WHITNEY TO THE
CORTLANDVILLE ZONING BOARD OF APPEALS
Motion by Councilman Rocco
Seconded by Councilman Proud
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby reappoint Kevin Whitney, 3689 Delaware Ave.,
Cortland, New York to the Cortlandville Zoning Board of Appeals for a five-year term commencing
January 01, 2011 and shall expire December 31, 2015.
RESOLUTION #08 REAPPOINT ELIZABETH AMBROSE TO THE
CORTLANDVILLE PLANNING BOARD
Motion by Councilman Rocco
Seconded by Councilman Testa
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby reappoint Elizabeth Ambrose, 1199 Davinci Dr.,
Cortland, New York to the Cortlandville Planning Board for a five-year term commencing January
O1, 2011 and shall expire December 31, 2015.
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JANUARY 05, 2011 TOWN BOARD MEETING PAGE 4
RESOLUTION #09 DESIGNATE THE CORTLAND STANDARD AS
THE OFFICIAL NEWSPAPER FOR THE TOWN
OF CORTLANDVILLE FOR THE YEAR 2011
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Cortland Standard is hereby designated as the official newspaper for the
Town of Cortlandville for the year 2011.
Councilman Rocco commented on the lack of newspapers available at stores in the Town of
Cortlandville, and hoped that the Cortland Standard would increase the amount available.
RESOLUTION 410 DESIGNATION OF DEPOSITORIES FOR
TOWN ACCOUNTS FOR THE YEAR 2011
Motion by Councilman Testa
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, Alliance Bank of Cortland is hereby designated as the depository for the
following Town accounts:
General Fund A (Townwide) Trust & Agency Account
General Fund B (Town outside villages) Justice Account
Highway Account
AND BE IT FURTHER RESOLVED, First Niagara Bank of Cortland is hereby designated as the
depository for the following Town accounts:
Town Clerk Account Water Fund Account
Tax Collector Account Sewer Fund Account
AND BE IT FURTHER RESOLVED, the following banks may be considered if necessary: Key
Bank of Central NY; Merchant & Trust Corp. Bank; Tompkins Trust Co.; and First National Bank
of Dryden.
RESOLUTION #11 AUTHORIZE TOWN CLERK TO ACCEPT THE
SUPERVISOR'S ANNUAL FINANCIAL REPORT
90 DAYS AFTER THE CLOSE OF 2010
Motion by Councilman Rocco
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize the Town Clerk to accept the
Supervisor's Annual Financial Report to the State Comptroller 90 days after the close of the fiscal
year of 2010, and
BE IT FURTHER RESOLVED, that the Town Clerk shall cause a notice to be published within ten
(10) days after receipt thereof, stating that a copy of such report is on file in the Town Clerk's office
and available for public inspection and copying, in accordance with Town Law, Section 29, Article
10-A, amended June 29, 1979.
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JANUARY 05, 2011 TOWN BOARD MEETING PAGE 5
RESOLUTION #12 DELEGATE TOWN BOARD MEMBERS TO AUDIT
2010 RECORDS OF TOWN OFFICIALS
Motion by Councilman Leach
Seconded by Councilman Testa
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the records of Town Officials and Town Employees, for the year 2010, shall
be audited by Town Board members by January 19, 2011 as follows:
Supervisor
Theodore V. Testa
Town Clerk/Tax Collector
Ronal L. Rocco
Town Justice
John Proud
Highway, Water & Sewer
Gregory Leach
Councilman Testa reported that he audited the Supervisor's records today, January 5, 2011,
and found the records to be in order.
RESOLUTION #13 ACCEPT AGREEMENT OF EXPENDITURES OF
HIGHWAY MONIES FOR THE YEAR OF 2011
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
WHEREAS, the Agreement of Expenditures of Highway monies, in accordance with Section
284 of the Highway Law, was submitted by the Town Highway Sup't. as required, therefore
BE IT RESOLVED, the Agreement of Expenditures of Highway monies for 2011 is hereby
accepted and shall be signed by members of the Town Board and Highway Superintendent.
RESOLUTION #14 ADOPT THE 2011 SALARY SCHEDULE
FOR THE TOWN OF CORTLANDVILLE
Motion by Councilman Rocco
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby adopt the 2011 Salary Schedule for Town of
Cortlandville employees and elected/appointed officials.
RESOLUTION #15 ADOPT TOWN HIGHWAY DEPARTMENT AND WATER &
SEWER DEPARTMENT SALARY SCHEDULES FOR 2011
Motion by Councilman Testa
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby adopt the Town Highway Department and
Water & Sewer Department salary schedules for the year 2011 as follows:
HIGHWAY DEPARTMENT
2011 PAYROLL SCHEDULE
UMUNG A B C D E
Deputy Highway Sup't. Designated person will have $1.60/hour added to their current titled job
position hourly pay rate.
Heavy Equipment Mechanic 19.58 21.08 21.68 22.18 22.58 22.88
Heavy Equipment Operator/ 19.15 20.65 21.25 21.76 22.15 22.45
with Trailer CDL
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JANUARY 05, 2011
TOWN BOARD MEETING
PAGE 6
Heavy Equipment Operator
without Trailer CDL
Automotive Mechanic
Motor Equipment Operator
Laborer
Buildings &
Grounds Laborer
Secretary/
Keyboard Specialist
Part-time Summer Laborer
Recreation Director
Asst. Recreation Director
18.75
20.25
20.85
21.36
21.75
22.05
18.42
19.92
20.52
21.02
21.42
21.72
17.64
19.14
19.74
20.24
20.64
20.94
12.96
13.96
14.96
15.96
16.96
17.85
11.92
12.92
14.37
15.76
16.26
16.76
14.57
15.57
16.57
17.57
18.46
18.96
7.50
7.75
8.00
8.25
8.50
9.00
11.96
13.86
14.36
14.86
15.36
15.86
8.96
9.96
10.46
10.96
11.46
11.96
NIGHT SHIFT RATE: $1.00 per hour is added to the regular hourly base wage.
(The night shift is a regular scheduled shift from 8:00 p.m. to 5:00 a.m.)
WAGES NOTE: An H.E.O. that does not have the required CDL license that is needed to
move the Town's equipment using the largest equipment trailer the Town
has will receive $.40 per hour less than the H.E.O. employees that do
have the license.
Hiring rate and step rates are given on anniversary dates if work improvement and performance are shown.
WATER & SEWER DEPARTMENT
2011 PAYROLL SCHEDULE
HIItING
STEP -A STEP-B STEP-C
STEP-D
STEP-E
W&S Supt. $48,921.70
$50,921.70 $52,421.70 $53,921.70
$55,421.70
$56,921.70
Deputy $39,064.14
$41,064.14 $42,564.14 $44,064.14
$45,564.14
$47,064.14
W&S Supt.
W&S Oper. $37,263.90
$39,263.90 $40,763.90 $42,263.90
$43,763.90
$45,263.90
W&S Oper. $31,185.60
$33,185.60 $34,185.60
Trainee
Secretary $28,000.00
$30,000.00 $31,400.00 $32,900.00
$34,400.00
$35,900.00
NOTE: A Water & Sewer
Operator Trainee can go to an Operator Hiring wage after
the successful
completion and receipt of their
Water Operators License.
Hiring rate and step rates are given
on anniversary dates if work improvement and performance
are shown.
There was discussion regarding the bid for New Sensus Water Meters and Remote
Transceivers. Because the bid opening occurred earlier in the day, Supervisor Tupper directed any
questions to Town Clerk Snyder and Councilman Proud.
Councilman Leach questioned whether the Board budgeted the entire amount of the project.
Supervisor Tupper explained that the project would be spread out over two years; only half of the
work would be completed in 2011. Councilman Proud added that there was a clause in the contract
that the price would not increase over the two years. The contract itself was a four-year contract.
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JANUARY 05, 2011 TOWN BOARD MEETING PAGE 7
RESOLUTION #16 AWARD BID FOR NEW SENSUS WATER METERS AND MXU
TRANSCEIVERS WITH FIXED BASE NETWORK TO
EVERETT J. PRESCOTT, INC. IN THE AMOUNT OF
$494,449.88
Motion by Councilman Proud
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
WHEREAS, bids were advertised for New Sensus Water Meters and MXU Transceivers with
Fixed Base Network, and
WHEREAS, sealed bids were opened on January 5, 2011 at 2:00 p.m. and provided to Water &
Sewer Sup't. Peter Alteri Jr. for review as follows:
Everett J. Prescott, Inc. $494,449.88
241 Farrell Road
Syracuse, New York 13209
BE IT RESOLVED, the bid as recommended by Water & Sewer Sup't. Alteri is hereby awarded
to Everett J. Prescott, Inc. (EJP) of 241 Farrell Road, Syracuse, New York in the amount of
$494,449.88.
There was discussion regarding the Aquifer Protection Permit Application submitted by
Steve Terwilliger for property located on Route 13, owned by John McGee. The application was on
the agenda to be referred to the Town and County Planning Boards for review and
recommendations. However, Attorney Folmer explained that the Town Planning Board tabled
discussion on the matter at the last meeting because the applicant was not in attendance. He
suggested the Board table the matter until a presentation has been made to the Town Planning
Board.
RESOLUTION #17 TABLE ACTION TO REFER AQUIFER PROTECTION PERMIT
APPLICATION SUBMITTED BY STEVE TERWILLIGER TO
THE TOWN AND COUNTY PLANNING BOARDS
Motion by Councilman Rocco
Seconded by Councilman Leach
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby table action to refer the Aquifer Protection
Permit Application submitted by Steve Terwilliger for property located on Route 13, owned by
John McGee, tax map #105.00-01-44.000, to the Town and County Planning Boards for review
and recommendations, pending an appearance before the Town Planning Board by the applicant.
Councilman Leach made a motion, seconded by Councilman Testa, to receive and file the
"Notice of Receipt of Resubmission" from the New York State Department of Environmental
Conservation, received December 22, 2010, regarding the Polkville Waterline Extension Project.
All voting aye, the motion was carried.
Councilman Leach made a motion, seconded by Councilman Proud, to receive and file
correspondence from the New York State Department of Environmental Conservation to Rich
DeGuida, Clough Harbour & Associates, dated December 22, 2010, advising him that the Town's
application for a DEC permit is complete and a technical review has commenced with regard to the
Polkville Waterline Extension Project. All voting aye, the motion was carried.
Councilman Leach made a motion, seconded by Councilman Rocco, to receive and file
correspondence from Rich DeGuida, Clough Harbour & Associates, to Titus Falkenburg, PE,
USDA Rural Development, dated December 27, 2010, regarding the Polkville Waterline Extension
Project and the response to the USDA's letter dated September 13, 2010 containing review
comments on the contract plans and specifications. All voting aye, the motion was carried.
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JANUARY 05, 2011 TOWN BOARD MEETING PAGE 8
Councilman Proud made a motion, seconded by Councilman Leach, to receive and file
correspondence from Attorney James Baranello, dated December 27, 2010, notifying the Town that
his client, Dr. J. Lee Ambrose, decided to withdraw his application for a Zone Change Request for
his property located in the Town of Cortlandville. All voting aye, the motion was carried.
Councilman Rocco made a motion, seconded by Councilman Leach, to receive and file
correspondence from Joseph Rabito, President, New York State Homes & Community Renewal,
dated December 31, 2010, notifying the Town that PALL Corp. is eligible for consideration under
the NYS Community Development Block Grant Program if the Town submits an application for the
project. All voting aye, the motion was carried.
Town Clerk Snyder reminded the Board the first of two public hearings for the CDBG
application was scheduled for January 19, 2010 at 5:00 p.m.
Councilman Proud made a motion, seconded by Councilman Leach, to receive and file
correspondence from Bernie Thoma, Thoma Development Consultants to Jodi Tate, PALL Corp —
PASS Vice President of Operations, dated January 4, 2011, regarding the Town's invitation to
submit a final application to provide assistance to PALL Corp. in its expansion project. All voting
aye, the motion was carried.
RESOLUTION #18 AUTHORIZE TRANSFER OF MONIES TO BALANCE
ACCOUNTS FOR THE 2010 BUDGET
Motion by Councilman Rocco
Seconded by Councilman Proud
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Budget Officer is hereby authorized and directed to transfer monies to
adjust the accounts of the 2010 Budget for the Town of Cortlandville as follows:
1) GENERAL FUND A - TOWN WIDE: Transfer $7,604.64
FROM
TO
AMOUNT
A1990.4
Al110.4
$ 1,028.38
A1990.4
A1110.41
$ 329.50
A1990.4
A1110.42
$ 3,228.56
A1990.4
A1330.4
$ 512.20
A1430.4
A1430.1
$ 0.50
A1990.4
A1989.4
2,505.50
TOTAL: $ 7,604.64
2) GENERAL FUND B - PART TOWN: Transfer $0.21
FROM TO
AMOUNT
B 1990.4 B9040.8
0.21
TOTAL: $ 0.21
3) DB - HIGHWAY FUND PART TOWN:
Transfer $17,334.30
FROM TO
AMOUNT
D135130.2 DB5130.4
$ 17,334.30
TOTAL: $ 17,334.30
4) SW — WATER FUND: Transfer $61.77
FROM TO
AMOUNT
SW8320.4 SW8320.21
$ 42.01
SW1990.4 SW9055.8
$ 19.76
TOTAL: $ 61.77
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JANUARY 05, 2011 TOWN BOARD MEETING PAGE 9
There was discussion regarding the appointment of an Alternate Planning Board Member
to the Town Planning Board. The Town Planning Board, by a 3 to 2 vote, recommended the
Town Board consider appointing a sixth, alternate member of the Planning Board. The Board
was not prepared to discuss the matter at this time.
RESOLUTION #19 TABLE ACTION REGARDING APPOINTMENT OF AN
ALTERNATE TOWN PLANNING BOARD MEMBER
Motion by Councilman Rocco
Seconded by Councilman Proud
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby table action regarding the appointment of an
Alternate Town Planning Board Member until the Town Board Meeting of January 19, 2010.
Councilman Rocco reported that the NYS DEC would be attending the County Highway
Committee meeting January 11, 2011 at 10:30 a.m. Discussion at the meeting may be related to
the County Landfill.
Councilman Proud commented on the recent problems in the City of Cortland regarding
its audit process. He stated that he appreciated how much the Town audits its records, and stated
the Board would continue to keep its budgets clean and would continue to listen to the
professional auditors.
Supervisor Tupper stated that the Town is very cautious, and mentioned the submission
of monthly reports, and private audits in addition to audits made by the Town Board.
No further comments or discussion were heard.
Councilman Proud made a motion, seconded by Councilman Testa, to adjourn the
Regular Meeting. All voting aye, the motion was carried.
The meeting was adjourned at 5:35 p.m.
Respectfully submitted,
4 11 �' 6; �A' -1;
Karen Q. Snyder, RMC
Town Clerk
Town of Cortlandville
*Note:
The draft version of this meeting was submitted to the Town Board for their review on February 8, 2011.
The draft version of this meeting was approved as written at the Town Board meeting of February 16,
2011.