HomeMy WebLinkAbout10-02-2013371
OCTOBER 02, 2013
5:00 P.M.
TOWN BOARD MEETING
The Regular Meeting of the Town Board of the Town of Cortlandville was held at the
Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with
Supervisor Tupper presiding.
Members present: Supervisor, Richard C. Tupper
Councilman, Theodore V. Testa
Councilman, Ronal L. Rocco
Councilman, John C. Proud
Councilman, Gregory K. Leach
Town Clerk, Karen Q. Snyder, RMC
Others present were: Town Attorney, John Folmer; Town Residents: David Alexander,
Jim Fellows, Steve Flatt, Doug Withey, Jeff Steinhoff, News Reporters: Steve Howe from the
Cortland Standard, and Sharon Stevans from Channel 2, Access TV.
Supervisor Tupper called the meeting to order.
Councilman Leach made a motion, seconded by Councilman Proud, to receive and file
the Cortlandville Zoning Board of Appeals Minutes of August 27, 2013. All voting aye, the
motion was carried.
RESOLUTION #172 AUTHORIZE SUPERVISOR TO SIGN PURCHASE ORDER
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign
Purchase Order #0142 submitted by Water & Sewer Sup't. Peter Alteri to be paid to Grant Street
Construction Inc. for emergency repairs to the sewer lateral at Gutchess Lumber for the cost of
$21,922.74.
RESOLUTION #173 AUTHORIZE SUPERVISOR TO SIGN PURCHASE ORDER
#1200
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign
Purchase Order #1200 submitted by Highway Sup't. Bush to be paid to STS Trailer & Truck Sales,
to purchase one new Harder Spreader Model El 12 for the cost of $6,111.00.
RESOLUTION #174 AUTHORIZE PAYMENT OF VOUCHERS — OCTOBER
Motion by Councilman Leach
Seconded by Councilman Testa
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows:
Funds A, B, DA, DB Voucher #907-954
General Fund A $ 17,124.46
General Fund B $ 8,818.22
Highway Fund DA $ 0.00
Highway Fund DB $244,266.19
S%a OCTOBER 02, 2013 TOWN BOARD MEETING
Funds CD I, CD3, CD4 Voucher #(none)
BMills Rehab CD $ 0.00
Town Wide Rehab CD3 $ 0.00
Business Devl CD4 $ 0.00
Fund HC, SS, SW Voucher #318-332
NYS Rt 13 Sewer Rehab HC $ 0.00
Sewer SS $ 8,756.30
Water SW $ 6,468.99
Funds SF, TA, TE Voucher #(none)
C'Ville Fire District SF $ 0.00
Trust & Agency TA $ 0.00
Expendable Trust TE $ 0.00
PAGE 2
Supervisor Tupper offered privilege of the floor to those in attendance. No requests were
made.
The monthly reports of the Code Enforcement Officer, Fire & Safety Inspection Report,
Supervisor, Town Clerk, and the Water & Sewer Department for the month of September 2013
were on the table for review and are filed in the Town Clerk's Office.
Councilman Proud made a motion, seconded by Councilman Leach, to receive and file
correspondence from Pam Jenkins, dated September 23, 2013, regarding the Cortland County
Landfill. All voting aye, the motion was carried.
Councilman Proud made a motion, seconded by Councilman Leach, to receive and file
correspondence from Time Warner Cable, dated October 1, 2013, regarding programming
services. All voting aye, the motion was carried.
Under new business, Town Clerk Snyder presented the Board with the 2014 Tentative
Budget. Supervisor Tupper mentioned that by law the Town Clerk must be presented with the
budget by September 30' , which it was. Supervisor Tupper thanked Town Bookkeeper, Marcia
Hicks for her hard work on the Tentative Budget.
RESOLUTION #175 ACKNOWLEDGE RECEIVING 2014 TENTATIVE BUDGET
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY-0
ADOPTED
BE IT RESOLVED, the Town Clerk received the 2014 Tentative Budget on September 30,
2013, and has presented it to Town Board members, in accordance with Town Law.
Attorney Folmer reported:
Discharge of Mortgage:
Attorney Folmer requested the Board adopt a resolution authorizing the Supervisor to
execute a discharge of mortgage on behalf of Mr. and Mrs. Robert Phelps. Under the 2008
HOME Grant — Senior Rehabilitation Program, the Phelps received a 100% deferred loan.
Attorney Folmer explained that as long as the Phelps lived in the house the balance of the loan
would decrease every year. At the end of the fifth year the balance would be $0.00. However,
Mrs. Phelps was making different financial arrangements and secured a reverse mortgage. The
reverse mortgage company asked that the Town's mortgage be satisfied. Attorney Folmer
apprised the Board the Town was in possession of a check for $5,000+ representing the amount
of the mortgage that would be due and payable if Mrs. Phelps were to sell the property today.
The Town was therefore paid in full by reason of the depreciation of the balance from the initial
date to today.
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OCTOBER 02, 2013 TOWN BOARD MEETING . PAGE 3
RESOLUTION #176 AUTHORIZE SUPERVISOR TO EXECUTE DISCHARGE OF
MORTGAGE BETWEEN THE TOWN AND ROBERT W. AND
RUTH S. PHELPS REGARDING THE 2008 HOME GRANT —
SENIOR REHABILITATION PROGRAM
Motion by Councilman Rocco
Seconded by Councilman Testa
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to execute
the Discharge of Mortgage between the Town and Robert W. and Ruth S. Phelps, 817 South
Lamont, Cortland, New York 13045, with regard to the 2008 HOME Grant — Senior
Rehabilitation Program, as a result of Ruth S. Phelps securing a reverse mortgage, and it is
further
RESOLVED, the Town was in receipt of a check in the amount of $5,487.97 for the balance of
the loan.
There was a brief discussion regarding the application to the New York State Unified
Court System for a grant under the Justice Court Assistance Program. Supervisor Tupper
explained that the grant would be used to purchase necessary furniture and equipment for the 2nd
Town Justice's office, including a desk, chair, credenza, bookcase, computer, and telephone.
RESOLUTION # 177 AUTHORIZE SUPERVISOR TO SIGN APPLICATION TO
NEW YORK STATE UNIFIED COURT SYSTEM FOR A
GRANT UNDER THE JUSTICE COURT ASSISTANCE
PROGRAM
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY-0
ADOPTED
WHEREAS, the New York State Unified Court System has available to town and village court a
grant with a maximum award of $30,000, available through the Justice Court Assistance
Program, therefore
BE IT RESOLVED, the Supervisor is hereby authorized and directed to sign such application,
and it is further
RESOLVED, the Town Clerk is hereby authorized and directed to prepare a certified copy of the
foregoing resolution to be forwarded to the Unified Court System along with the required
documents.
RESOLUTION #178 AUTHORIZE SUPERVISOR TO SIGN THE NYS CDBG
AGREEMENT FROM NYS HOMES & COMMUNITY
RENEWAL FOR INNOVATIVE MANUFACTURING
SOLUTIONS, INC.
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the
New York State Community Development Block Grant (CDBG) Agreement between the Town
of Cortlandville and NYS Homes & Community Renewal for Innovative Manufacturing
Solutions, Inc., for the total amount of $100,000.
,371 OCTOBER 02, 2013
TOWN BOARD MEETING
PAGE 4
RESOLUTION #179
AUTHORIZE SUPERVISOR TO SIGN THE LOAN AND
SECURITY AGREEMENT BETWEEN THE TOWN AND
_ INNOVATIVE MANUFACTURING SOLUTIONS, INC.
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the
Loan and Security Agreement between the Town of Cortlandville and Innovative Manufacturing
Solutions, Inc. for the Small Cities Community Development Block Grant Program in the
amount of $90,000.
Councilman Leach made a motion, seconded by Councilman Proud, to receive and file
correspondence from Menter, Rudin & Trivelpiece, P.C., dated September 24, 2013, regarding
the Cortland County Industrial Development Agency/C'Ville, LLC Project (Byrne Dairy) and
the application for Real Property Tax Exemption. All voting aye, the motion was carried.
There was a brief discussion regarding the application of Mark and Denise Mital for a
conversion of property from public space to residential in the Walden Oaks Subdivision.
Supervisor Tupper explained that according to the map provided, the parcel located on Bennie
Road was identified as the "Church Parcel" for the PUD. Because the parcel is located within
the PUD and its intended used was for a church, the change in use must be approved by the
Board.
RESOLUTION #180 SCHEDULE PUBLIC HEARING REGARDING THE
APPLICATION OF MARK AND DENISE MITAL FOR THE
CONVERSION OF PROPERTY FROM PUBLIC SPACE, TO
RESIDENTIAL WITHIN THE PUD OF WALDEN OAKS
SUBDIVISION
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, a Public Hearing shall be scheduled for October 16, 2013 at 5:00 p.m.
regarding the application submitted by Mark and Denise Mital for a conversion of property from
public space to residential within the PUD of Walden Oaks Subdivision, for property located on
Bennie Road, tax map #105.08-02-45.000.
There was discussion regarding the donation of three surplus file cabinets to the Town of
Preble and the sale or disposal of three surplus office chairs. Town Clerk Snyder apprised the
Board she was working with the Town of Preble and the Preble Town Clerk on their records
management program. She suggested the Town donate three surplus file cabinets that dated back
to the 1960s to the Town of Preble. Hummel's Office Supply valued the file cabinets at $0.00.
Town Clerk Snyder also requested authorization to sell or dispose of three surplus office chairs
that were given a value of $10.00 each by Hummel's Office Supply.
Supervisor Tupper stated that the Town would remove the file cabinets from the fixed
assets list, and thanked Town Clerk Snyder for her suggestion. As clarified by Attorney Folmer,
the Town had the authority to donate material and property that was not being used and was
considered to be of no value to another municipality.
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OCTOBER 02, 2013 TOWN BOARD MEETING PAGE 5
RESOLUTION #181 AUTHORIZE DONATION OF THREE SURPLUS FILE
CABINETS TO THE TOWN OF PREBLE AND THE SALE OR
DISPOSAL OF THREE SURPLUS CHAIRS
Motion by Councilman Leach
Seconded by Councilman Testa
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize the donation of three surplus file
cabinets valued at $0.00 to the Town of Preble, and it is further
RESOLVED, the Town Board further authorizes the sale or disposal of three surplus chairs from
the Town Clerk's Office valued at $10.00 each.
Supervisor Tupper apprised the Board they had to amend the 2013 Budget, DB3501
Consolidated Highway, to account for a change in the CHIPS revenue. The Town budgeted
$1.10,000 in CHIPS revenue, however the Town received a check in the amount of $154,607.10.
Supervisor Tupper stated that the 2014 Tentative Budget would have to be amended as well as
Highway Sup't. Bush indicated that the amount the Town received was a better figure to use for
2014.
RESOLUTION #182 AMEND 2013 BUDGET TO ACCOUNT FOR AN INCREASE
IN CHIPS REVENUE FOR THE TOWN OF CORTLANDVILLE
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Supervisor is hereby authorized and directed to amend the 2013 Budget,
DB3501 Consolidated Highway, to account for an increase in CHIPS revenue for the Town of
Cortlandville from $110,000 to $154,607.10, as $44,607.10 additional CHIPS revenue was
received, and it is further
RESOLVED, the 2013 Budget is hereby amended.
Supervisor Tupper questioned whether there was anything further to come before the
:1, O
Councilman Proud mentioned that the Board should receive Cortland County Soil &
Water Conservation District's final draft water supply assessment for the Town by the next
Town Board meeting. He also reported that the Land Review Committee would hold its last
meeting on Tuesday, October 8, 2013. Councilman Proud expected that the Committee would
have its draft to the Board soon thereafter.
No further comments or discussion were heard.
Councilman Proud made a motion, seconded by Councilman Leach, to adjourn the
Regular Meeting. All voting aye, the motion was carried.
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Karen Q. Snyder, RMC
Town Clerk
Town of Cortlandville
*Note:
The draft version of this meeting was submitted to the Town Board for their review on October 11, 2013.
The draft version of this meeting was approved as written at the Town Board meeting of October 16, 2013.