HomeMy WebLinkAbout07-16-2014/i;D-7
JULY 16, 2014
5:00 P.M.
TOWN BOARD MEETING
The Regular Meeting of the Town Board of the Town of Cortlandville was held at the
Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with
Supervisor Tupper presiding.
Members present: Supervisor, Richard C. Tupper
Councilman, Theodore V. Testa
Councilman, Ronal L. Rocco
Councilman, John C. Proud
Councilman, Gregory K. Leach
Town Clerk, Karen Q. Snyder, RMC
Others present were: Town Attorney, John Folmer; Highway Sup't. Carl Bush; Town
Bookkeeper, Marcia Hicks; County Legislator, Joe Steinhoff; Darryl and Kaye Hall; News
Reporters: Tyrone Heppard from the Cortland Standard, and Sharon Stevans from Channel 2,
Access TV.
Supervisor Tupper called the meeting to order.
Councilman Leach made a motion, seconded by Councilman Proud, to receive and file the
Board of Assessment Review Minutes of 2014. All voting aye, the motion was carried.
RESOLUTION # 141 AUTHORIZE PAYMENT OF VOUCHERS - JULY
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: AYE - Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the vouchers submitted have been audited and shall be paid as follows:
Funds A, B, DA, DB Voucher #726-742
General Fund A $151,541.73
General Fund B $ 35,278.14
Highway Fund DA $ 0.00
Highway Fund DB $ 7,961.37
Funds CD I, CD3, CD4 Voucher #6-8
BMills Rehab CD $ 0.00
Town Wide Rehab CD3 $ 9,760.74
Business Devl CD4 $ 43.45
Fund HC, SS, SW Voucher #280-297
NYS Rt 13 Sewer Rehab HC $ 6,419.75
Sewer SS $ 874.36
Water SW $ 7,892.48
Funds SF, TA, TE Voucher #(none)
C'Ville Fire District SF $ 0.00
Trust & Agency TA $ 0.00
Expendable Trust TE $ 0.00
Supervisor Tupper offered privilege of the floor to Darryl Hall from the Cortland County
Fair.
Town resident Darryl Hall apprised the Board he is a member of the Board of the
Cortland County Jr. Fair, a supporter of the Holstein Clubs that attend the fair, and a supporter of
agriculture in general. He commented that the Cortland County Jr. Fair is known as the best Jr.
Fair in New York State, and discussed the participation from the kids and their interest in
agriculture.
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JULY 16, 2014 TOWN BOARD MEETING PAGE 2
The monthly reports of the Town Justices for the month of June 2014 were on the table
for review and are filed in the Town Clerk's Office.
RESOLUTION # 142 ACKNOWLEDGE AUDIT REPORT OF THE FISCAL
AFFAIRS OF THE TOWN OF CORTLANDIVLLE FROM
CIASCHI, DIETERSHAGEN, LITTLE, MICKELSON &
COMPANY, LLP FOR THE PERIOD ENDING
DECEMBER 31, 2013
Motion by Councilman Testa
Seconded by Councilman Leach
VOTES: AYE - Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Audit Report of the fiscal affairs of the Town of Cortlandville from
Ciaschi, Dietershagen, Little, Mickelson & Company, LLP for the period ending December 31,
2013 for the Town of Cortlandville is hereby acknowledged and shall be received and filed.
Supervisor Tupper briefly discussed the 2013 Audit and mentioned that the auditors
recommended the Board purchase software to help track the Town's purchase orders. He
indicated that he was looking into the software program, but that the Town would probably
continue to use paper purchase orders.
Supervisor Tupper stated that good audits happen because of hard work by the
department heads and employees. Every year the Board thanks Town Bookkeeper Marcia Hicks
for her work, however tonight he asked her to attend the meeting. He drafted a letter to present
to Mrs. Hicks in pride and appreciation of her work. Supervisor Tupper read aloud a portion of
the letter, and noted that it would be placed in her personnel file.
Councilman Leach mentioned that from the last three audits the recommendations have
dwindled from a few to just one, which shows that the Board takes the recommendations
seriously.
Councilman Proud made a motion, seconded by Councilman Leach, to receive and file
correspondence from Time Warner Cable, dated July 16, 2014, regarding programming services.
All voting aye, the motion was carried.
Under new business, Town Clerk Snyder apprised the Board that Christina Cerio from
USDA Rural Development requested the Town submit a corrected Form E for the NYS Route 13
Sanitary Trunk Sewer Rehabilitation Project, with the dollar amount rounded to the nearest
thousand. She requested the Board accept the revised Form E.
RESOLUTION # 143 ACCEPT REVISED FORM E — RURAL DEVELOPMENT (RD)
PROJECT BUDGET/COST CERTIFICATION FOR THE NYS
ROUTE 13 SANITARY TRUNK SEWER REHABILITATION
PROJECT
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: AYE - Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Revised Form E — Rural Development (RD) Project Budget/Cost
Certification, regarding the NYS Route 13 Sanitary Trunk Sewer Rehabilitation Project, in the
amount of $3,155,000.00, is hereby accepted and shall be received and filed.
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JULY 16, 2014 TOWN BOARD MEETING PAGE 3
RESOLUTION # 144 ACKNOWLEDGE RECEIVING NOTICE OF PETITION FOR
REVIEW OF ASSESSMENT
Motion by Councilman Proud
Seconded by Councilman Leach
VOTES: AYE - Tupper, Testa, Rocco Proud, Leach NAY - 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby acknowledge, by receiving and filing, the
Notice of Petition, regarding their current assessment, from Gator Cortlandville Partners for
property located at 3654-3666 Route 281, tax map #96.09-01-02.200.
Councilman Rocco questioned whether the Town could do anything to get some of the
parking lots in Town repaired. Discussion occurred regarding shopping plazas and the parking
lots being private property, and in some cases having several owners. The Town does not have
the authority to tell property owners to repair their parking lots, unless it could be added as a
condition at the time of a permit approval.
Attorney Folmer reported:
Town Personnel Policy — Vacation Days:
Attorney Folmer apprised the Board there was one last employee from the Town
Highway Department who had accumulated vacation time under the old personnel policy. With
the Town's new personnel policy there is a cap at 50 vacation days. Similar to what they did for
three other employees, he requested the Board adopt a resolution authorizing payment of
$5,857.03 to Frederick Little, subject to his written consent and agreement that such
compensation makes his individual entitlement current and agreement that present and future
personnel policies are applicable to his individual terms of employment.
RESOLUTION # 145 AUTHORIZE COMPENSATION FOR ACCUMULATED
UNUSED AND UNPAID VACATION DAYS TO HIGHWAY
DEPARTMENT EMPLOYEE FREDERICK LITTLE
Motion by Councilman Testa
Seconded by Councilman Leach
VOTES: AYE - Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
WHEREAS, the Town Board recognizes that Frederick Little in his capacity as an employee in
the Highway Department has, over his years of service accumulated unused and unpaid vacation
days for which he has asked to be compensated; and
WHEREAS, the accumulation of said unused and unpaid vacation days were accumulated prior
to August 21, 2013, pursuant to Personnel Policies no longer in effect; and
WHEREAS, the Board wishes to compensate Frederick Little for such accumulated time and
bring him in compliance with current Personnel Policies and insure that his benefits in the future
are calculated in accordance with present and future policies as they relate to accumulation of
vacation time, including but not limited to, a cap on accumulation of vacation days; now
therefore
BE IT RESOLVED, that the Board authorizes and directs that Frederick Little be compensated
in the amount of $5,857.03, contingent upon his written consent and agreement that such
compensation makes his individual entitlement current and agreement that present and future
Personnel Policies are applicable to his individual terms of employment.
JULY 16, 2014
TOWN BOARD MEETING
PAGE 4
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Fer-Cor Drive — Permanent Turn -Around:
Attorney Folmer recalled that at the July 9, 2014 Town Board Meeting there was
discussion regarding Fer-Cor Drive and the Town's turn around. He was in possession of the
documents that would allow for the conveyance of a portion of Fer-Cor Drive to Cortland
County, in exchange for the County giving the Town and paying for a permanent turn -around.
The matter has been under consideration for several months and both Attorney Folmer and
Highway Sup't. Bush reviewed the documents. Attorney Folmer requested the Board authorize
the Supervisor to sign the documents to provide the transfer of properties between the Town and
County.
Supervisor Tupper mentioned that the County bought and demolished the two houses at
the end of Fer-Cor Drive, and that the length of the road was no longer necessary.
Councilman Rocco mentioned that he asked for and read a copy of the documents and
had no concerns.
RESOLUTION # 146 AUTHORIZE SUPERVISOR TO SIGN TRANSFER
DOCUMENTS FOR THE CONVEYANCE OF A PORTION OF
FER-COR DRIVE BETWEEN THE TOWN OF
CORTLANDVILLE AND CORTLAND COUNTY
Motion by Councilman Testa
Seconded by Councilman Leach
VOTES: AYE — Tupper, Testa, Rocco Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct the Supervisor to sign the
transfer documents for the conveyance of a portion of Fer-Cor Drive to Cortland County, in
exchange for the County conveying to the Town and paying for a permanent turn -around.
RESOLUTION # 147 ACKNOWLEDGE RECEIPT OF THE EXECUTED
AGREEMENT (PROJECT MANUAL) BETWEEN THE TOWN
OF CORTLANDVILLE AND VACRI CONSTRUCTION
CORPORATION FOR THE NYS ROUTE 13 SANITARY
TRUNK SEWER REHABILITATION PROJECT
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby acknowledge receipt of the executed
Agreement (Project Manual) between the Town of Cortlandville and Vacri Construction
Corporation for the NYS Route 13 Sanitary Trunk Sewer Rehabilitation Project, for the total
amount of $2,198,000.00.
RESOLUTION # 148 AUTHORIZE APPROVAL REQUEST OF CARA CUMMINS
FOR THE 2013 COMMUNITY DEVELOPMENT BLOCK
GRANT TOWN -WIDE HOUSING REHABILITATION
PROGRAM
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize the approval request of Cara
Cummins, for property located at 7 Ok Street in the Town of Cortlandville, for a 100% deferred
loan for the 2013 Community Development Block Grant Town -Wide Housing Rehabilitation
Program, and it is further
RESOLVED, the work to be completed would include exterior carpentry, windows & doors,
interior carpentry, masonry, painting, heating, for a total of $19,375.00.
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JULY 16, 2014 TOWN BOARD MEETING PAGE 5
RESOLUTION # 149 AUTHORIZE APPROVAL REQUEST OF ANN JEANETTE
MARTINOVICH FOR THE 2013 COMMUNITY
DEVELOPMENT BLOCK GRANT TOWN -WIDE HOUSING
REHABILITATION PROGRAM
Motion by Councilman Leach
Seconded by Councilman Proud
VOTES: AYE — Tupper, Testa, Rocco Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize the approval request of Ann Jeanette
Martinovich, for property located at 3053 Route 215 in the Town of Cortlandville, for a 100%
deferred loan for the 2013 Community Development Block Grant Town -Wide Housing
Rehabilitation Program, and it is further
RESOLVED, the work to be completed would include windows & doors, siding, electric,
plumbing, exterior carpentry and masonry, for a total of $25,125.00.
RESOLUTION # 150 SCHEDULE PUBLIC HEARING FOR AQUIFER
PROTECTION PERMIT SUBMITTED BY CLIFFORD
MALZMAN FOR CANNON POOLS FOR PROPERTY
LOCATED OFF OF ROUTE 13
Motion by Councilman Proud
Seconded by Councilman Rocco
VOTES: AYE - Tupper, Testa, Rocco, Proud, Leach NAY-0
ADOPTED
BE IT RESOLVED, a Public Hearing shall be scheduled for August 6, 2014 at 5:00 p.m. at the
Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, for the
Aquifer Protection Permit application submitted by Clifford Malzman for Cannon Pools, for
property located off of Route 13, tax map #105.08-01-04.000.
RESOLUTION # 151 AUTHORIZE WATER & SEWER SUP'T. TO ACCEPT THE
HIGHEST RESPONSIBLE BIDS FOR TWO WATER & SEWER
TRUCKS AUCTIONED WITH AUCTIONS INTERNATIONAL
Motion by Councilman Leach
Seconded by Councilman Rocco
VOTES: AYE - Tupper, Testa, Rocco, Proud, Leach NAY — 0
ADOPTED
BE IT RESOLVED, the Town Board does hereby authorize and direct Water & Sewer Sup't.
Alteri to accept the highest responsible bids for the two Water/Sewer Department pick-up trucks
auctioned with Auctions International:
2001 Chevy 1500 Silverado Pickup, VIN# 2GCEK19V811290157 — closed at $4,050.00
2003 Ford F250 Super Duty Pickup, VIN# 3FTNX21L73MB28517 — closed at $8,100.00
Supervisor Tupper thanked Water & Sewer Sup't. Alteri for his hard work with regard to
the auction of the trucks. The Board was very pleased with the bids.
JULY 16, 2014 TOWN BOARD MEETING PAGE 6
No further comments or discussion were heard.
Councilman Rocco made a motion, seconded by Councilman Testa, to adjourn the
Regular Meeting. All voting aye, the motion was carried.
The meeting was adjourned at 5:30 p.m.
Respectfully submitted,
Karen Q. Snyder, RMC
Town Clerk
Town of Cortlandville
*Note:
The draft version of this meeting was submitted to the Town Board for their review on August 6, 2014.
The draft version of this meeting was approved as written at the Town Board meeting of August 20, 2014
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