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HomeMy WebLinkAbout05-23-201470 MAY 23, 2014 SPECIAL TOWN BOARD MEETING 12:00 P.M. The Special Meeting of the Town Board of the Town of Cortlandville was held at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York, with Supervisor Tupper presiding. Members present: Supervisor, Richard C. Tupper Councilman, Theodore V. Testa Councilman, John C. Proud Councilman, Gregory K. Leach Deputy Town Clerk, Kristin Rocco-Petrella Absent: Councilman, Ronal L. Rocco Town Clerk, Karen Q. Snyder, RMC Others present were: Town Attorney, John Folmer. Supervisor Tupper called the Special Meeting to order. Supervisor Tupper explained that the purpose of the Special Meeting was to award the bid for the NYS Route 13 Sanitary Sewer Rehabilitation Project to Vacri Construction Corp. for the Base Bid amount and Alternate #2. The Board had a copy of the bid list as received and filed at the May 7, 2014 Town Board Meeting. Attorney Folmer interjected and stated that before doing so the Board must first adopt a resolution to waive the forms that were not submitted with the bids, which he read aloud. RESOLUTION # 98 RESOLUTION TO WAIVE IRREGULARITIES WITH REGARD TO THE BID FOR THE NYS ROUTE 13 SANITARY TRUNK SEWER REHABILITATION PROJECT Motion by Councilman Proud Seconded by Councilman Leach VOTES: AYE - Tupper, Testa, Proud, Leach NAY — 0 ABSENT - Rocco ADOPTED WHEREAS, it appears that three of the four bidders failed to submit MBE/WBE Forms dealing with Disadvantaged Businesses, but it also appears that such forms are not required to be submitted until prior to the execution of a contract, and that one bidder did not respond to Addendum 1, which did not increase the scope of the work and the information required by the addendum was included in the scope of the work from that bidder, now therefore BE IT RESOLVED, the Board considers these irregularities to be minor informalities which the Board can waive, and by this Resolution adopts that waiver. The Board discussed awarding the bid for the NYS Route 13 Sanitary Trunk Sewer Rehabilitation Project to Vacri Construction Corp. for the Base Bid amount and Alternate #2. Councilman Leach questioned what the difference was between the work to be done under Alternate #1 and Alternate #2. Supervisor Tupper explained that Alternate #2 called for the laterals to be replaced, while Alternate #1 was for the laterals to be relined, which was more expensive. If the Base Bid came in too high, the Town would have left the laterals alone. The total Base Bid did not include work on the laterals. Councilman Leach questioned what the problem was that arose with the telecommunications boxes and the outcome. Attorney Folmer clarified that Addendum 91 came as a result of a suggestion from one of the contractors to Rich DeGuida of Clough Harbour & Associates (CHA) that it would be helpful to know how much it would cost to do the relocations. Addendum #1 asked the bidders to show the dollar amount for the relocations. It did not increase the scope of the work. Attorney Folmer explained that when CHA emailed Addendum #1 to the plan holders, the receptionist for Vacri Construction Corp. received the email and failed to submit it to the proper people. Therefore, Vacri never saw Addendum #1. Since Addendum #1 did not increase the scope of the work and the relocations were included in the work that Vacri bid, Rich DeGuida from CHA indicated that the Board should be able to waive that. -71 MAY 23, 2014 SPECIAL TOWN BOARD MEETING PAGE 2 Supervisor Tupper noted that in Vacri's bid, the box was checked that there were no addendums to the project. Attorney Folmer mentioned that the bid from Grant Street Construction was $400,000+ more than Vacri's bid. Grant Street attributed $96,000 of its bid to the removal process of the telecommunications boxes. Attorney Folmer stated that even if you subtracted $96,000 from Grant Street Construction's bid, their bid would still be $300,000+ higher than Vacri's bid. Councilman Leach wanted to make sure that Vacri could not claim that they did not anticipate some of the work to be done once the bid was awarded to them. Supervisor Tupper stated that it was in the scope of the work that they may have to move the bunkers if Verizon would not move them voluntarily. The contractor may also have to move a total of 13 vaults as well because Verizon put the vaults over the Town's sewer line. The work was done within the New York State Route 13 easement, therefore Verizon did not have to ask the Town permission to put the vaults over the Town's sewer line. Councilman Leach was satisfied with the explanations and awarding the bid. RESOLUTION # 99 AWARD BID FOR THE NYS ROUTE 13 SANITARY TRUNK SEWER REHABILITATION PROJECT TO VACRI CONSTRUCTION CORP. IN THE BASE BID AMOUNT OF $2,120,000.00 AND ALTERNATE #2 IN THE AMOUNT OF $78.000.00 Motion by Councilman Leach Seconded by Councilman Proud VOTES: AYE - Tupper, Testa, Proud, Leach NAY — 0 ABSENT - Rocco ADOPTED WHEREAS, bids were advertised for the NYS Route 13 Sanitary Trunk Sewer Rehabilitation Project to provide all labor, materials, machinery, tools, equipment, and other means of construction necessary and incidental to completion of the work shown on the plans and described in the specifications including but not necessarily limited to the following: 1. Installation of approximately 300 linear feet of 8 inch, 3,275 linear feet of 15 inch, and 2,650 linear feet of 18 inch diameter Cured -In -Place Pipe (CIPP) lining, with pre - construction sewer cleaning and CCTV inspection, and post -construction CCTV inspection. 2. Installation of approximately 275 linear feet of 6 inch, 2,150 linear feet of 8 inch, 400 linear feet of 10 inch, 200 linear feet of 15 inch, and 2,350 linear feet of 18 inch diameter PVC SDR 35 sewer pipe, and post -construction CCTV inspection. 3. Cutting of any protruding laterals or tree roots prior to CIPP lining. 4. Installation of about 410 vertical linear feet of cementitious manhole lining. 5. Installation of fifteen (15) new pre -cast concrete sanitary sewer manholes. 6. Reconnecting 44 existing laterals to the proposed sewer lines. 7. Installation of 29 waterproof manhole covers along NYS Route 13, to fit under the existing manhole cover and prevent surface runoff from entering the sewer via the manhole cover. 8. Proposed Alternate #1: CIPP line all existing sewer laterals along NYS Route 13 from the main line sewer to the property line: 38 short -side laterals and 6 long -side laterals. 9. Proposed Alternate 42: replace all sewer laterals along NYS Route 13 from the main sewer line to the property line, where a cleanout will be installed. The short side laterals can be installed by open trenching replacement methods. The long side laterals shall be installed by horizontal directional drilling methods under Route 13: 38 short -side laterals and 6 long -side laterals. 10. Bypass pumping of sanitary sewage around sewer construction, as necessary. 11. Maintenance and Protection of Traffic (M&PT), per latest version of NYSDOT Standard Specification. 12. Complete site restoration. AND, WHEREAS, sealed bids were opened on April 29, 2014 at 11:00 a.m. and provided to Richard DeGuida, P. E. of Clough Harbour & Associates, for review as follows: 10 1.� MAY 23, 2014 SPECIAL TOWN BOARD MEETING PAGE 3 Base Bid Alternate #1 Alternate #2 Vacri Construction Corp. $2,120,000.00 $247,000.00 $78,000.00 One Brick Avenue Binghamton, NY 13901 Grant Street Construction $2,549,000.00 $256,000.00 $80,000.00 48 Grant Street Cortland, NY 13045 G. DeVincentis & Sons Const. Co., Inc. $2,687;000.00 $257,600.00 $84,100.00 7 Belden Street Binghamton, NY 13903 Adhan Piping Co., Inc. $3,261,768.00 $360,000.00 $360,400.00 1865 State Route 13 Cortland, NY 13045 BE IT RESOLVED, the bid is hereby awarded to Vacri Construction Corp. of One Brick Avenue, Binghamton, New York, for the Base Bid amount of $2,120,000.00 and Alternate #2 in the amount of $78,000.00. No further comments or discussion were heard. Councilman Testa made a motion, seconded by Councilman Leach, to adjourn the Special Meeting. All voting aye, the motion was carried. The meeting was adjourned at 12:07 p.m. Respectfully submitted, Karen Q. Snyder, RMC Town Clerk Town of Cortlandville *Note: The draft version of this meeting was submitted to the Town Board for their review on May 30, 2014. The draft version of this meeting was approved as written at the Town Board meeting of June 4, 2014.