HomeMy WebLinkAbout2008 Enfield Volunteer Fire Company proposed fire districtPROPOSED ENFIELD FIRE DISTRICT
FORMATION DOCUMENTS
October 29, 2008
Resolution to Hold Public Hearing
WHEREAS, Town Law §170(2) authorizes the town board to establish in such town a
fire district for the purposes stated in such law provided all of the territory in such joint
fire district shall be contiguous, and
WHEREAS, it appears to the Town Board of the Town of Enfield that the consideration
of the formation of a fire district may be in the public interest, and a public hearing on the
formation of a fire district should be held for such purposes, pursuant to Town Law §171;
NOW THEREFORE, it is hereby
RESOLVED, that the Town Board of the Town of Enfield shall convene and conduct a
public hearing on November 2008 at 7:00 p.m. at the Enfield Town Hall in the Town
of Enfield for the purpose of considering the establishment of a fire district and that
notice thereof be given by the Clerk as required by law.
On the resolution to hold the public hearing;
1.
PUBLIC HEARING NOTICE
NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Enfield, New York
will meet at the Town Hall, in the Town of Enfield, New York on the _ day of November, 2008
at 7:00 p.m. for the purpose of conducting a public hearing upon a proposal to create a fire
district to be known as the Enfield Fire District to include the territory described below, at which
time and place said Town Board will consider such proposal and hear all. persons interested in
the same.
The description of the proposed Enfield Fire District is the whole of the Town of Enfield,
as such parcels and properties existed as on November 1, 2008.
DATED: Enfield, New York
November , 2008
By Order of the Town Board of the
Town of Enfield, New York
Alice Laue, Town Clerk
Town of Enfield
Resolution of Negative Declaration
Under SEQRA in Connection With
Consideration of the Creation of the Enfield Fire, District
WHEREAS, The Town Board of the Town of Enfield having duly considered the short
form EAF presented to it in connection with the creation of a proposed Fire District in the whole
of the Town of Enfield, now therefore it is
RESOLVED, that the said short EAF with both Parts 1 and 2 filled out be attached to this
resolution for inclusion in the Town's Records, and it is further
RESOLVED, that the proposed creation of a fire district could not create any.adverse effects as
described in Part 2 section C of the EAF because the proposal entails no new construction or
activity and is simply a change in the method of paying for the fire protection which is already
being provided and it is further
RESOLVED, that the Town issue a negative declaration in connection with the SEQRA review
of this project, and it is further
RESOLVED, that the Town Supervisor is authorized and directed to endorse the said negative
declaration on Part 3 of the short-EAF attached hereto.
On the resolution to hold issue a negative declaration:
1.
2.
3.
0
5.
The resolution as presented has passed.
Certificate of Resolution
of Negative Declaration Under SEQRA in Connection With
Consideration of Creation of Enfield Fire District
THE UNDERSIGNED, Town Clerk of the Town of Enfield hereby certifies that the following
resolution was passed by the Board of the said municipality on November _, 2008:
WHEREAS, The Town Board of the Town of Enfield having duly considered the short
form EAF presented to it in connection with the creation of a proposed Fire District in the whole
of the Town of Enfield, now therefore it is
RESOLVED, that the said short EAF with both Parts 1 and 2 filled out be attached to this
resolution for inclusion in the Town's Records,.. and it is further
RESOLVED, that the proposed creation of a fire district could not create any adverse effects
as described in Part 2 section C of the EAF because the proposal entails no new construction or
activity and is simply a change in the method of paying for the fire protection which is already
being provided, and it is further
RESOLVED, that the Town issue a negative declaration in connection with the SEQRA
review of this project, and it is further
RESOLVED, that the Town Supervisor is authorized and directed to endorse the said
negative declaration on Part 3 of the short-EAF attached hereto.
Dated: November 2008
Alice Laue, Town Clerk
(seal)
617.20
Appendix C
State Environmental Quality Review
SHORT ENVIRONMENTAL ASSESSMENT FORM
For UNLISTED ACTIONS Only
PART I - PROJECT INFORMATION (To be completed by A )plicant or Project Sponsor)
1. APPLICANT/SPONSOR 2. PROJECT NAME
Town of Enfield Fire District Formation
3. PROJECT LOCATION:
Municipality Town of Enfield County Tompkins
4. PRECISE LOCATION (Street address and road intersections, prominent landmarks, etc., or provide map)
The whole of the Town of Enfield
5. PROPOSED ACTION IS:
❑✓ New EJ Expansion Modification/alteration
6. DESCRIBE PROJECT BRIEFLY:
Creation of Fire District pursuant to Town Law Article 1 I
7. AMOUNT OF LAND AFFECTED:
Initially 0 acres Ultimately 0 acres
8. WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER EXISTING LAND USE RESTRICTIONS?
R✓ Yes R No If No, describe briefly
9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT?
❑ Residential El Industrial Commercial
Describe:
Various
❑ Agriculture ❑ Park/Forest/Open Space [:] Other
10. DOES ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING, NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY
(FEDERAL, STATE OR LOCAL)?
0 Yes ❑✓ No If Yes, list agency(s) name and permit/approvals:
11. DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL?
❑ Yes ✓❑ No If Yes, list agency(s) name and permit/approvals:
12. AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT/APPROVAL REQUIRE MODIFICATION?
Yes F. -/]No
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE
Applicant/sponsor name: Supervisor, Town of Enfield Date: November
Signature:
If the action is in the Coastal Area, and you are a state agency, complete the
Coastal Assessment Form before proceeding with this assessment
OVER
1
Reset
'ART II - IMPACT ASSESSMENT (To be completed by Lead Aqency)
A. DOES ACTION EXCEED ANY TYPE I THRESHOLD IN 6 NYCRR, PART 617.4? If yes, coordinate the review process and use the FULL EAF.
❑ Yes ❑✓ No
B. WILL ACTION RECEIVE COORDINATED REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR, PART 617.6? If No, a negative
declaration may be superseded by another involved agency.
❑✓ Yes ❑ No
C. COULD ACTION RESULT IN ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten, if legible)
C1. Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic pattern, solid waste production ordisposal,
potential for erosion, drainage or flooding problems? Explain briefly:
No.
C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources; or community or neighborhood character? Explain briefly:
No.
C3. Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? Explain briefly:
No.
C4. A community's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly:
No.
C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly:
No.
C6. Longterm, short term, cumulative, or other effects not identified in C1-05? Explain briefly:
No.
C7. Other impacts (including changes in use of either quantity or type of energy)? Explain briefly:
No,
D. WILL THE PROJECT HAVE AN IMPACT ON THE ENVIRONMENTAL CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL
ENVIRONMENTAL. AREA (CEA)?
❑ Yes ❑✓ No If Yes, explain briefly:
E. IS THERE, OR IS THERE LIKELY TO BE, CONTROVERSY RELATED TO POTENTIAL ADVERSE ENVIRONMENTAL IMPACTS?
❑ Yes M✓ No If Yes, explain briefly:
PART III - DETERMINATION OF SIGNIFICANCE (To be completed by Agency)
INSTRUCTIONS: For each adverse effect identified above, determine whether it is substantial, large, important or otherwise significant. Each
effect should be assessed in connection with its (a) setting (i.e. urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility; (e)
geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain
sufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. If question D of Part II was checked
yes, the determination of significance must evaluate the potential impact of the proposed action on the environmental characteristics of the CEA.
❑ Check this box if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the FULL
EAF and/or prepare a positive declaration.
0 Check this box if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL
NOT result in any significant adverse environmental impacts AND provide, on attachments as necessary, the reasons supporting this determination
Town of Enfield
Name of LeadAgency
Frank Podufalski
Print or Type Name of Responsible Officer in Lead Agency
November , 2008
Supervisor
Date
Title of Responsible Officer
Signature of Responsible Officer in Lead Agency Signature of Preparer (if different from responsible 01110r)
Resolutions of Approval of
Creation of Enfield Fire District
Resolutions approving the creation and establishment of a fire district encompassing the
whole of the Town of Enfield.
WHEREAS, The Town Board of the Town of Enfield, following a public hearing
on November 2008 regarding the establishment of a fire district encompassing the
whole of the Town of Enfield hereby finds, determines and adopts the following
resolutions:
RESOLVED, that the Town Board of the Town of Enfield determines that the notice of
public hearing on the formation of proposed Enfield Fire District has been properly
published and posted, and it is further
RESOLVED, that such public hearing was duly held, and it is further
RESOLVED, that the Town has complied with the provisions of the State Environmental
Quality Review Act, and has duly issued its Negative Declaration, and it is further
RESOLVED, that all property and owners in the proposed district are benefited, and it is
further,
RESOLVED, that all benefited property and owners are located within the proposed
district, and it is further,
RESOLVED, that formation of proposed Enfield Fire District is in the public interest,
and it is further
RESOLVED, that the creation of Enfield Fire District is approved, subject to permissive
referendum as provided in Town Law, and it is further
RESOLVED, that the boundaries of the said Enfield Fire District shall be and hereby are
ordered to be the entirety of the Town of Enfield and inclusive of allproperty therein, and
it is further
RESOLVED, that the said District shall be governed by a Board of Connniissioners to be
five (5) in number, and it is further
RESOLVED, that the Clerk of this Municipality is authorized and directed to publish and
post a notice of adoption of this resolution subject to permissive referendum and it is
further
RESOLVED, that upon expiration of the referendum period, if no petition for permissive
referendum is filed, the Town Clerk is authorized and directed to file a copy of this
resolution with the Tompkins County Clerk and the office of the State Comptroller
department of audit and control and an affidavit showing that no petition requesting a
referendum has been filed and the time to so file has expired, all in compliance with
applicable law.
On the resolution:
1.
2.
3.
4.
5.
Dated: November , 2008
Certificate of Resolutions
of Approval of
Creation of Enfield Fire District
THE UNDERSIGNED, Town Clerk of the Town of Enfield hereby certifies that the
following resolutions were passed by the Board of the said municipality on November
2008.
WHEREAS, The Town Board of the Town of Enfield, following a public hearing on
November 2008 regarding the establishment of a fire district encompassing the whole
of the Town of Enfield hereby finds, determines and adopts the following resolutions:
RESOLVED, that the Town Board of the Town of Enfield determines that the notice of
public hearing on the formation of proposed Enfield Fire District has been properly
published and posted, and it is further
RESOLVED, that such public hearing was duly held, and it is further
RESOLVED, that the Town has complied with the provisions of the State Environmental
Quality Review Act, and has duly issued its Negative Declaration, and it is further
RESOLVED, that all property and owners in the proposed district are benefited, and it is
further,
RESOLVED, that all benefited property and owners are located within the proposed
district, and it is further,
RESOLVED, that formation of proposed. Enfield Fire District is in the public interest,
and it is further
RESOLVED, that the creation of Enfield. Fire District is approved, subject topermissive
referendum as provided in Town Law, and it is further
RESOLVED, that the boundaries of the said Enfield Fire District shall be and hereby are
ordered to be the entirety of the Town of Enfield and inclusive of all property therein, and
it is further
RESOLVED, that the said District shall be governed by a Board of Commissioners to be
five (5) in number, and it is further
RESOLVED, that the Clerk of this Municipality is authorized and directed to publish and
.1 ', l.
post a notice of adoption of this resolution 0.a.o,�,-,t�.��< rcr , t>uu t and it is
further
RESOLVED, tbat �4W
r- , the Town Clerk is authorized and directed to file a copy of this
resolution with the Tompkins County Clerk and the office of the State Comptroller
department of audit and control and an affidavit showing that no petition requesting a
referendum has been filed and the time to so file has expired, all in compliance with
applicable law.
Dated: November _, 2008
Alice Laue, Town Clerk
(seal)
Notice of Adoption
of Resolution Subject to
Permissive Referendum
PLEASE TAKE NOTICE that the Town Board of the Town of Enfield adopted a
resolutions subject to permissive referendum on November _, 2008. The purpose and
effect of the resolution is as follows: The resolution authorized the creation of a Fire
District encompassing the whole of the Town of Enfield situate within the Town of
Enfield, as such parcels and propertes.existed as on November 1, 2008. The District as
approved will consist of five (5) commissioners, who will be elected.
This resolution is subject to a permissive referendum.
Dated: November. , 2008
Alice Laue, Town Clerk
Town of Enfield
Eastman Associates Danny Eastman, CPA
126 Fieldstone Cirde, Suite 100, Ithaca, NY 14850 607-256-8965 (Cell) 607-592-3865 / dannyotwcny.rt.com
INDEPENDENT AUDITOR'S REPORT
Board of Directors COPY
Enfield Fire Department
172 Enfield Main St
Ithaca, NY 14850
I have audited the accompanying statements of financial position of Enfield Fire Department (a nonprofit
orgnziation) as of December 31, 2008 and 2007, and the related statements of activities, funcitional
expenses, and cash flows for the years then ended. These financial statements are the responsibility of
the Department's management. My responsibility is to express an opinion on these financials statements
based on my audit.
I conducted my audit in accordance with generally accepted auditing standards. Those standards
required that I plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates may by management, as well as evaluating overall
financial statement presentation. I believe that my audit provides a reasonable basis for my opinion.
In my opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Enfield Fire Department as of December 30, 2008 and 2007, and the changes in its
net assets and its cash flows for the years then ended in conformity with generally accepted accounting
Ithaca, NY
November 14, 2009
Enfield Fire Department
Statement of Financial Position
December 31, 2008 and 2007
ASSETS
Current Assets
Cash
Prepaid Expenses
Total Current Assets
Capital Assets
Land & Improvements
Buildings & Improvements
Vehicles
Equipment
Less: Accumulated depreciation
Net Capital Assets
Total Assets
2008 2007
$ 16,211 $ 21,606
407 49
16,618 21,655
85,596
85,596
528,939
528,939
1,162,832
1,162,832
491,846
478,108
2,269,213
2,25.5,475
1,570,791
1,4118,526
698,422
836,949
$ 715,040
$ 85:8,604
LIABILITIES AND NET ASSETS
Current Liabilities
Accrued liabilities
Current Portion of Long Term Debt
Total Current Liabilities
Long Term Debt
Total Liabilities
Net Assets
Unrestricted
Temporarily restricted
Total Net Assets
Total Liabilities and Net Assets
See accountant's report and accompanying notes to financial statements.
2
$ 25,503
$ 2,400
89,141
77,990
114,644
80,390
607,282
723,496
721,926
803,886
(6,886) 54,718
(6,886) 54,718
$ 715,040 $ 858,604
Enfield Fire Department
Statement of Activities and Changes in Net Assets
Years ended December 31, 2008 and 2007
2008
Temporarily
Unrestricted Restricted
Support and Revenue:
Government & other grants
Public support
Town contract grant
Net assets released from restrictions
Total Support
Membership income and donations
Interest income
Fund raising
Other income
Total Revenue - Earned Income
Total Revenue and Support
Expenses:
Program services
Supporting services
Fund raising
Total Expenses
Increase (Decrease) in Net Assets
Net Assets Beginning of Year
Net Assets End of Year
Total 2007
See accountant's report and accompanying notes to financial statements
3
4,064
- 4,064
9,451
230,000
- 230,000
230,000
234,064
- 234,064
239,451
175
- 175
35
835
- 835
417
10,158
- 10,158
12,849
3,675
- 3,675
23,664
14,843
- 14,843
36,965
248,907
- 248,907
276,416
259,742 -
- 259,742
250,953
42,516
- 42,516
43,582
8,253
- 8,253
9,467
310,511
- 310,511
304,002
(61,604)
- (61,604)
(27,586)
54,718
- 54,718
82,304
$ (6,886) $
- $ (6,886)
$ 54,718
See accountant's report and accompanying notes to financial statements
3
Enfield Fire Department
Statement of Functional Expenses
Years ended December 31, 2008 and 2007
Grants, allocations and scholarships
Travel, conferences, meetings
Office expenses
Telephone
Occupancy
Insurance
Professional services
Health, Safety and Training
Interest
Depreciation
Miscellaneous Expenses
Fuel Purchases
Property Taxes
Equipment Repairs
Total Expenses
See accountant's report and accompanying notes to financial statements.
4
Total
Program
Support
2008
2007
$ 931
$ - $
931 $
550
2,958
-
2,958
2,769
4,429
2,197
6,626
5,769
3,660
-
3,660
2,829
15,937
21,346
37,283
25,131
10,228
3,000
13,228
33,146
-
14,611
14,611
19,645
2,846
-
2,846
7,009
33,831
-
33,831
40,454
152,265
-
152,265
128,802
11,308
414
11„722
8,104
5,800
-
5,800
3,057
-
948
948
684
15,549
-
15,549
16,586
$ 259,742
$ 42,516 $
302,258 $
294,535
See accountant's report and accompanying notes to financial statements.
4
Enfield Fire Department
Statement of Cash Flow
Years ended December 31, 2008 and 2007
Cash Flow from Operating Activities:
2008
2007
Decrease in net assets
$ (61,604)
$ (27,586)
Adjustments to reconcile increase (decrease) in net
assets to net cash provided by (used in) operations:
Depreciation
152,265
128,802
Prepaid Expenses
(358)
7,996
Accrued liabilities
23,103
-
Net Cash Provided From Operating Activities
113,406
109,212
Investing and Financing Activities:
Long Term Lease
-
268,805
Payment of Long Term Debt
(105,063)
(62,327)
Purchase of Equipment (net of disposals)
(13,738)
(336,861)
Net Cash Provided (Utilized) from Investing & Financing
(118,801)
(130,383)
Increase (Decrease) in Cash
(5,395)
(21,171)
Cash and Cash Equivalents, beginning of year
21,606
42,777
Cash and Cash Equivalents,. end of year
$ 16,211
$ 21,606
Interest Paid on Debt
$ 33,831
$ 40,454
See accountant's report and accompanying notes to financial statements.
Enfield Fire Department
Notes to Financial Statements
Years ended December 31, 2008 and 2007
1. Summary of Significant Accounting Policies
Enfield Fire Department is a not-for-profit corporation organized to provide health and safety support
for the local Enfield community and on call support for near by communities whenever emergencies
are encountered.
Funds provided by the Town of Enfield, fund raising, donations and grants provide funding for
operations of the Department.
Accounting method - The financial statements are prepared using the accrual method of accounting,
recognizing income and receivables as earned, and expenses and liabilities as incurred in
accordance with generally accepted accounting standards. Net assets and revenues, expenses,
gains and losses are classified based on the existence or absence of donor -imposed restrictions.
Accordingly, net assets and changes are classified and reported as follows:
Unrestricted net assets - Net assets that are not subject to donor -imposed restriction.
Temporarily restricted net assets - Net assets subject to donor -imposed stipulations
that may or will be met, either by actions of the Department and/or the passage of time.
When a restriction expires temporarily net assets are reclassified to unrestricted net
assets and reported in the statement of activities as net assets released from
restrictions.
Permanently restricted net assets - Net assets subject to donor -imposed stipulations
that may be maintained permanently by the Department_
Income Taxes - The Department is a not-for-profit organization exempt from income taxes under
Internal Revenue Code Section 501(c)(3), therefore there is no provision for income taxes.
Capital Assets - Equipment and fixtures are recorded at cost and depreciated on the straight-line
method over 3 to 10 years._ Material additions and betterments that extend the life of an asset are
capitalized, whereas other expenditures for repairs and maintenance are expensed when incurred.
Donated assets are recorded at fair market value at the date of the gift and depreciated on the same
basis as purchased capital assets Buildings and related improvements are depreciated over a 20
year period.
Cash and Cash Equivalents - For purposes of the statement of cash flows the Department 'considers
any highly liquid investments with an initial maturity of three months or less to be cash equivalents.
Estimates - The preparation of financial statements in conformity with generally accepted 'accounting
principles requires management to make estimates and assumptions that affect'certain reported
amounts and disclosures. Actual results could differ from those estimates.
Functional Expenses - Expenses are charged directly to program or management in general
categories based on specific identification.
L
Enfield Fire Department
Notes to Financial Statements
Years ended December 31, 2008 and 2007
2. Description of programs:
The primary purpose of the Fire Department is to support the Enfield community during emergency
situations involving rescue operations of individuals and property damage mitigation services.
3. 1 Long Term Debt
Long term debt is incurred by the Department to support purchasing of vehicles, equipment and
upgrading physical assets owned. These debts are listed below:
4. Other Assets
In 1997-98 28 acres of land was donated to the Fire Department with an approximate fair market of
$10,000. This asset is recorded at the fair market value at the date of the donation as an asset.
5. Donated Services and Materials
The department receives donated services from a variety of unpaid volunteer assisting and
supporting activities of the fire department. No amounts have been recognized in the accompanying
statement of activities because the criteria for recognition of such volunteer effort. In 2007 the Town
of Enfiled paid for Worker's Compensation of the Department. This is not reflected the statements as
a donation or grant - the similar amount in 2006 was $18,316.
6. Concentrations of Credit Risk
Enfield Fire Department maintains bank accounts at a local banking institution. Accounts at the
institution are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. Cash
balances at the institution may have occasionally exceeded the Federally insured limits during the
year.
7
Rate
12/31/08
12/31/07
Mortgage Payable:
M & T Bank Variable
$ 116,148
$ 124,995
Building Addition:
Tompkins Trust Company 7.25%
238,993
245,958
Truck Lease:
First Banker's 5.45%
268,805
268,805
Truck Loan:
Mercedes-Benz Credit Corp. 6.25%
111,052
161,728
$ 734,998
$ 801,486
Less: Current Portion
89,141
77,990
Long Term Debt
$ 645,857
$ 723,496
4. Other Assets
In 1997-98 28 acres of land was donated to the Fire Department with an approximate fair market of
$10,000. This asset is recorded at the fair market value at the date of the donation as an asset.
5. Donated Services and Materials
The department receives donated services from a variety of unpaid volunteer assisting and
supporting activities of the fire department. No amounts have been recognized in the accompanying
statement of activities because the criteria for recognition of such volunteer effort. In 2007 the Town
of Enfiled paid for Worker's Compensation of the Department. This is not reflected the statements as
a donation or grant - the similar amount in 2006 was $18,316.
6. Concentrations of Credit Risk
Enfield Fire Department maintains bank accounts at a local banking institution. Accounts at the
institution are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. Cash
balances at the institution may have occasionally exceeded the Federally insured limits during the
year.
7