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HomeMy WebLinkAbout2008 Enfield Volunteer Fire Company proposed fire districtPROPOSED ENFIELD FIRE DISTRICT FORMATION DOCUMENTS October 29, 2008 Resolution to Hold Public Hearing WHEREAS, Town Law §170(2) authorizes the town board to establish in such town a fire district for the purposes stated in such law provided all of the territory in such joint fire district shall be contiguous, and WHEREAS, it appears to the Town Board of the Town of Enfield that the consideration of the formation of a fire district may be in the public interest, and a public hearing on the formation of a fire district should be held for such purposes, pursuant to Town Law §171; NOW THEREFORE, it is hereby RESOLVED, that the Town Board of the Town of Enfield shall convene and conduct a public hearing on November 2008 at 7:00 p.m. at the Enfield Town Hall in the Town of Enfield for the purpose of considering the establishment of a fire district and that notice thereof be given by the Clerk as required by law. On the resolution to hold the public hearing; 1. PUBLIC HEARING NOTICE NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Enfield, New York will meet at the Town Hall, in the Town of Enfield, New York on the _ day of November, 2008 at 7:00 p.m. for the purpose of conducting a public hearing upon a proposal to create a fire district to be known as the Enfield Fire District to include the territory described below, at which time and place said Town Board will consider such proposal and hear all. persons interested in the same. The description of the proposed Enfield Fire District is the whole of the Town of Enfield, as such parcels and properties existed as on November 1, 2008. DATED: Enfield, New York November , 2008 By Order of the Town Board of the Town of Enfield, New York Alice Laue, Town Clerk Town of Enfield Resolution of Negative Declaration Under SEQRA in Connection With Consideration of the Creation of the Enfield Fire, District WHEREAS, The Town Board of the Town of Enfield having duly considered the short form EAF presented to it in connection with the creation of a proposed Fire District in the whole of the Town of Enfield, now therefore it is RESOLVED, that the said short EAF with both Parts 1 and 2 filled out be attached to this resolution for inclusion in the Town's Records, and it is further RESOLVED, that the proposed creation of a fire district could not create any.adverse effects as described in Part 2 section C of the EAF because the proposal entails no new construction or activity and is simply a change in the method of paying for the fire protection which is already being provided and it is further RESOLVED, that the Town issue a negative declaration in connection with the SEQRA review of this project, and it is further RESOLVED, that the Town Supervisor is authorized and directed to endorse the said negative declaration on Part 3 of the short-EAF attached hereto. On the resolution to hold issue a negative declaration: 1. 2. 3. 0 5. The resolution as presented has passed. Certificate of Resolution of Negative Declaration Under SEQRA in Connection With Consideration of Creation of Enfield Fire District THE UNDERSIGNED, Town Clerk of the Town of Enfield hereby certifies that the following resolution was passed by the Board of the said municipality on November _, 2008: WHEREAS, The Town Board of the Town of Enfield having duly considered the short form EAF presented to it in connection with the creation of a proposed Fire District in the whole of the Town of Enfield, now therefore it is RESOLVED, that the said short EAF with both Parts 1 and 2 filled out be attached to this resolution for inclusion in the Town's Records,.. and it is further RESOLVED, that the proposed creation of a fire district could not create any adverse effects as described in Part 2 section C of the EAF because the proposal entails no new construction or activity and is simply a change in the method of paying for the fire protection which is already being provided, and it is further RESOLVED, that the Town issue a negative declaration in connection with the SEQRA review of this project, and it is further RESOLVED, that the Town Supervisor is authorized and directed to endorse the said negative declaration on Part 3 of the short-EAF attached hereto. Dated: November 2008 Alice Laue, Town Clerk (seal) 617.20 Appendix C State Environmental Quality Review SHORT ENVIRONMENTAL ASSESSMENT FORM For UNLISTED ACTIONS Only PART I - PROJECT INFORMATION (To be completed by A )plicant or Project Sponsor) 1. APPLICANT/SPONSOR 2. PROJECT NAME Town of Enfield Fire District Formation 3. PROJECT LOCATION: Municipality Town of Enfield County Tompkins 4. PRECISE LOCATION (Street address and road intersections, prominent landmarks, etc., or provide map) The whole of the Town of Enfield 5. PROPOSED ACTION IS: ❑✓ New EJ Expansion Modification/alteration 6. DESCRIBE PROJECT BRIEFLY: Creation of Fire District pursuant to Town Law Article 1 I 7. AMOUNT OF LAND AFFECTED: Initially 0 acres Ultimately 0 acres 8. WILL PROPOSED ACTION COMPLY WITH EXISTING ZONING OR OTHER EXISTING LAND USE RESTRICTIONS? R✓ Yes R No If No, describe briefly 9. WHAT IS PRESENT LAND USE IN VICINITY OF PROJECT? ❑ Residential El Industrial Commercial Describe: Various ❑ Agriculture ❑ Park/Forest/Open Space [:] Other 10. DOES ACTION INVOLVE A PERMIT APPROVAL, OR FUNDING, NOW OR ULTIMATELY FROM ANY OTHER GOVERNMENTAL AGENCY (FEDERAL, STATE OR LOCAL)? 0 Yes ❑✓ No If Yes, list agency(s) name and permit/approvals: 11. DOES ANY ASPECT OF THE ACTION HAVE A CURRENTLY VALID PERMIT OR APPROVAL? ❑ Yes ✓❑ No If Yes, list agency(s) name and permit/approvals: 12. AS A RESULT OF PROPOSED ACTION WILL EXISTING PERMIT/APPROVAL REQUIRE MODIFICATION? Yes F. -/]No I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE Applicant/sponsor name: Supervisor, Town of Enfield Date: November Signature: If the action is in the Coastal Area, and you are a state agency, complete the Coastal Assessment Form before proceeding with this assessment OVER 1 Reset 'ART II - IMPACT ASSESSMENT (To be completed by Lead Aqency) A. DOES ACTION EXCEED ANY TYPE I THRESHOLD IN 6 NYCRR, PART 617.4? If yes, coordinate the review process and use the FULL EAF. ❑ Yes ❑✓ No B. WILL ACTION RECEIVE COORDINATED REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR, PART 617.6? If No, a negative declaration may be superseded by another involved agency. ❑✓ Yes ❑ No C. COULD ACTION RESULT IN ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten, if legible) C1. Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic pattern, solid waste production ordisposal, potential for erosion, drainage or flooding problems? Explain briefly: No. C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources; or community or neighborhood character? Explain briefly: No. C3. Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? Explain briefly: No. C4. A community's existing plans or goals as officially adopted, or a change in use or intensity of use of land or other natural resources? Explain briefly: No. C5. Growth, subsequent development, or related activities likely to be induced by the proposed action? Explain briefly: No. C6. Longterm, short term, cumulative, or other effects not identified in C1-05? Explain briefly: No. C7. Other impacts (including changes in use of either quantity or type of energy)? Explain briefly: No, D. WILL THE PROJECT HAVE AN IMPACT ON THE ENVIRONMENTAL CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL ENVIRONMENTAL. AREA (CEA)? ❑ Yes ❑✓ No If Yes, explain briefly: E. IS THERE, OR IS THERE LIKELY TO BE, CONTROVERSY RELATED TO POTENTIAL ADVERSE ENVIRONMENTAL IMPACTS? ❑ Yes M✓ No If Yes, explain briefly: PART III - DETERMINATION OF SIGNIFICANCE (To be completed by Agency) INSTRUCTIONS: For each adverse effect identified above, determine whether it is substantial, large, important or otherwise significant. Each effect should be assessed in connection with its (a) setting (i.e. urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility; (e) geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain sufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. If question D of Part II was checked yes, the determination of significance must evaluate the potential impact of the proposed action on the environmental characteristics of the CEA. ❑ Check this box if you have identified one or more potentially large or significant adverse impacts which MAY occur. Then proceed directly to the FULL EAF and/or prepare a positive declaration. 0 Check this box if you have determined, based on the information and analysis above and any supporting documentation, that the proposed action WILL NOT result in any significant adverse environmental impacts AND provide, on attachments as necessary, the reasons supporting this determination Town of Enfield Name of LeadAgency Frank Podufalski Print or Type Name of Responsible Officer in Lead Agency November , 2008 Supervisor Date Title of Responsible Officer Signature of Responsible Officer in Lead Agency Signature of Preparer (if different from responsible 01110r) Resolutions of Approval of Creation of Enfield Fire District Resolutions approving the creation and establishment of a fire district encompassing the whole of the Town of Enfield. WHEREAS, The Town Board of the Town of Enfield, following a public hearing on November 2008 regarding the establishment of a fire district encompassing the whole of the Town of Enfield hereby finds, determines and adopts the following resolutions: RESOLVED, that the Town Board of the Town of Enfield determines that the notice of public hearing on the formation of proposed Enfield Fire District has been properly published and posted, and it is further RESOLVED, that such public hearing was duly held, and it is further RESOLVED, that the Town has complied with the provisions of the State Environmental Quality Review Act, and has duly issued its Negative Declaration, and it is further RESOLVED, that all property and owners in the proposed district are benefited, and it is further, RESOLVED, that all benefited property and owners are located within the proposed district, and it is further, RESOLVED, that formation of proposed Enfield Fire District is in the public interest, and it is further RESOLVED, that the creation of Enfield Fire District is approved, subject to permissive referendum as provided in Town Law, and it is further RESOLVED, that the boundaries of the said Enfield Fire District shall be and hereby are ordered to be the entirety of the Town of Enfield and inclusive of allproperty therein, and it is further RESOLVED, that the said District shall be governed by a Board of Connniissioners to be five (5) in number, and it is further RESOLVED, that the Clerk of this Municipality is authorized and directed to publish and post a notice of adoption of this resolution subject to permissive referendum and it is further RESOLVED, that upon expiration of the referendum period, if no petition for permissive referendum is filed, the Town Clerk is authorized and directed to file a copy of this resolution with the Tompkins County Clerk and the office of the State Comptroller department of audit and control and an affidavit showing that no petition requesting a referendum has been filed and the time to so file has expired, all in compliance with applicable law. On the resolution: 1. 2. 3. 4. 5. Dated: November , 2008 Certificate of Resolutions of Approval of Creation of Enfield Fire District THE UNDERSIGNED, Town Clerk of the Town of Enfield hereby certifies that the following resolutions were passed by the Board of the said municipality on November 2008. WHEREAS, The Town Board of the Town of Enfield, following a public hearing on November 2008 regarding the establishment of a fire district encompassing the whole of the Town of Enfield hereby finds, determines and adopts the following resolutions: RESOLVED, that the Town Board of the Town of Enfield determines that the notice of public hearing on the formation of proposed Enfield Fire District has been properly published and posted, and it is further RESOLVED, that such public hearing was duly held, and it is further RESOLVED, that the Town has complied with the provisions of the State Environmental Quality Review Act, and has duly issued its Negative Declaration, and it is further RESOLVED, that all property and owners in the proposed district are benefited, and it is further, RESOLVED, that all benefited property and owners are located within the proposed district, and it is further, RESOLVED, that formation of proposed. Enfield Fire District is in the public interest, and it is further RESOLVED, that the creation of Enfield. Fire District is approved, subject topermissive referendum as provided in Town Law, and it is further RESOLVED, that the boundaries of the said Enfield Fire District shall be and hereby are ordered to be the entirety of the Town of Enfield and inclusive of all property therein, and it is further RESOLVED, that the said District shall be governed by a Board of Commissioners to be five (5) in number, and it is further RESOLVED, that the Clerk of this Municipality is authorized and directed to publish and .1 ', l. post a notice of adoption of this resolution 0.a.o,�,-,t�.��< rcr , t>uu t and it is further RESOLVED, tbat �4W r- , the Town Clerk is authorized and directed to file a copy of this resolution with the Tompkins County Clerk and the office of the State Comptroller department of audit and control and an affidavit showing that no petition requesting a referendum has been filed and the time to so file has expired, all in compliance with applicable law. Dated: November _, 2008 Alice Laue, Town Clerk (seal) Notice of Adoption of Resolution Subject to Permissive Referendum PLEASE TAKE NOTICE that the Town Board of the Town of Enfield adopted a resolutions subject to permissive referendum on November _, 2008. The purpose and effect of the resolution is as follows: The resolution authorized the creation of a Fire District encompassing the whole of the Town of Enfield situate within the Town of Enfield, as such parcels and propertes.existed as on November 1, 2008. The District as approved will consist of five (5) commissioners, who will be elected. This resolution is subject to a permissive referendum. Dated: November. , 2008 Alice Laue, Town Clerk Town of Enfield Eastman Associates Danny Eastman, CPA 126 Fieldstone Cirde, Suite 100, Ithaca, NY 14850 607-256-8965 (Cell) 607-592-3865 / dannyotwcny.rt.com INDEPENDENT AUDITOR'S REPORT Board of Directors COPY Enfield Fire Department 172 Enfield Main St Ithaca, NY 14850 I have audited the accompanying statements of financial position of Enfield Fire Department (a nonprofit orgnziation) as of December 31, 2008 and 2007, and the related statements of activities, funcitional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Department's management. My responsibility is to express an opinion on these financials statements based on my audit. I conducted my audit in accordance with generally accepted auditing standards. Those standards required that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates may by management, as well as evaluating overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Enfield Fire Department as of December 30, 2008 and 2007, and the changes in its net assets and its cash flows for the years then ended in conformity with generally accepted accounting Ithaca, NY November 14, 2009 Enfield Fire Department Statement of Financial Position December 31, 2008 and 2007 ASSETS Current Assets Cash Prepaid Expenses Total Current Assets Capital Assets Land & Improvements Buildings & Improvements Vehicles Equipment Less: Accumulated depreciation Net Capital Assets Total Assets 2008 2007 $ 16,211 $ 21,606 407 49 16,618 21,655 85,596 85,596 528,939 528,939 1,162,832 1,162,832 491,846 478,108 2,269,213 2,25.5,475 1,570,791 1,4118,526 698,422 836,949 $ 715,040 $ 85:8,604 LIABILITIES AND NET ASSETS Current Liabilities Accrued liabilities Current Portion of Long Term Debt Total Current Liabilities Long Term Debt Total Liabilities Net Assets Unrestricted Temporarily restricted Total Net Assets Total Liabilities and Net Assets See accountant's report and accompanying notes to financial statements. 2 $ 25,503 $ 2,400 89,141 77,990 114,644 80,390 607,282 723,496 721,926 803,886 (6,886) 54,718 (6,886) 54,718 $ 715,040 $ 858,604 Enfield Fire Department Statement of Activities and Changes in Net Assets Years ended December 31, 2008 and 2007 2008 Temporarily Unrestricted Restricted Support and Revenue: Government & other grants Public support Town contract grant Net assets released from restrictions Total Support Membership income and donations Interest income Fund raising Other income Total Revenue - Earned Income Total Revenue and Support Expenses: Program services Supporting services Fund raising Total Expenses Increase (Decrease) in Net Assets Net Assets Beginning of Year Net Assets End of Year Total 2007 See accountant's report and accompanying notes to financial statements 3 4,064 - 4,064 9,451 230,000 - 230,000 230,000 234,064 - 234,064 239,451 175 - 175 35 835 - 835 417 10,158 - 10,158 12,849 3,675 - 3,675 23,664 14,843 - 14,843 36,965 248,907 - 248,907 276,416 259,742 - - 259,742 250,953 42,516 - 42,516 43,582 8,253 - 8,253 9,467 310,511 - 310,511 304,002 (61,604) - (61,604) (27,586) 54,718 - 54,718 82,304 $ (6,886) $ - $ (6,886) $ 54,718 See accountant's report and accompanying notes to financial statements 3 Enfield Fire Department Statement of Functional Expenses Years ended December 31, 2008 and 2007 Grants, allocations and scholarships Travel, conferences, meetings Office expenses Telephone Occupancy Insurance Professional services Health, Safety and Training Interest Depreciation Miscellaneous Expenses Fuel Purchases Property Taxes Equipment Repairs Total Expenses See accountant's report and accompanying notes to financial statements. 4 Total Program Support 2008 2007 $ 931 $ - $ 931 $ 550 2,958 - 2,958 2,769 4,429 2,197 6,626 5,769 3,660 - 3,660 2,829 15,937 21,346 37,283 25,131 10,228 3,000 13,228 33,146 - 14,611 14,611 19,645 2,846 - 2,846 7,009 33,831 - 33,831 40,454 152,265 - 152,265 128,802 11,308 414 11„722 8,104 5,800 - 5,800 3,057 - 948 948 684 15,549 - 15,549 16,586 $ 259,742 $ 42,516 $ 302,258 $ 294,535 See accountant's report and accompanying notes to financial statements. 4 Enfield Fire Department Statement of Cash Flow Years ended December 31, 2008 and 2007 Cash Flow from Operating Activities: 2008 2007 Decrease in net assets $ (61,604) $ (27,586) Adjustments to reconcile increase (decrease) in net assets to net cash provided by (used in) operations: Depreciation 152,265 128,802 Prepaid Expenses (358) 7,996 Accrued liabilities 23,103 - Net Cash Provided From Operating Activities 113,406 109,212 Investing and Financing Activities: Long Term Lease - 268,805 Payment of Long Term Debt (105,063) (62,327) Purchase of Equipment (net of disposals) (13,738) (336,861) Net Cash Provided (Utilized) from Investing & Financing (118,801) (130,383) Increase (Decrease) in Cash (5,395) (21,171) Cash and Cash Equivalents, beginning of year 21,606 42,777 Cash and Cash Equivalents,. end of year $ 16,211 $ 21,606 Interest Paid on Debt $ 33,831 $ 40,454 See accountant's report and accompanying notes to financial statements. Enfield Fire Department Notes to Financial Statements Years ended December 31, 2008 and 2007 1. Summary of Significant Accounting Policies Enfield Fire Department is a not-for-profit corporation organized to provide health and safety support for the local Enfield community and on call support for near by communities whenever emergencies are encountered. Funds provided by the Town of Enfield, fund raising, donations and grants provide funding for operations of the Department. Accounting method - The financial statements are prepared using the accrual method of accounting, recognizing income and receivables as earned, and expenses and liabilities as incurred in accordance with generally accepted accounting standards. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor -imposed restrictions. Accordingly, net assets and changes are classified and reported as follows: Unrestricted net assets - Net assets that are not subject to donor -imposed restriction. Temporarily restricted net assets - Net assets subject to donor -imposed stipulations that may or will be met, either by actions of the Department and/or the passage of time. When a restriction expires temporarily net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Permanently restricted net assets - Net assets subject to donor -imposed stipulations that may be maintained permanently by the Department_ Income Taxes - The Department is a not-for-profit organization exempt from income taxes under Internal Revenue Code Section 501(c)(3), therefore there is no provision for income taxes. Capital Assets - Equipment and fixtures are recorded at cost and depreciated on the straight-line method over 3 to 10 years._ Material additions and betterments that extend the life of an asset are capitalized, whereas other expenditures for repairs and maintenance are expensed when incurred. Donated assets are recorded at fair market value at the date of the gift and depreciated on the same basis as purchased capital assets Buildings and related improvements are depreciated over a 20 year period. Cash and Cash Equivalents - For purposes of the statement of cash flows the Department 'considers any highly liquid investments with an initial maturity of three months or less to be cash equivalents. Estimates - The preparation of financial statements in conformity with generally accepted 'accounting principles requires management to make estimates and assumptions that affect'certain reported amounts and disclosures. Actual results could differ from those estimates. Functional Expenses - Expenses are charged directly to program or management in general categories based on specific identification. L Enfield Fire Department Notes to Financial Statements Years ended December 31, 2008 and 2007 2. Description of programs: The primary purpose of the Fire Department is to support the Enfield community during emergency situations involving rescue operations of individuals and property damage mitigation services. 3. 1 Long Term Debt Long term debt is incurred by the Department to support purchasing of vehicles, equipment and upgrading physical assets owned. These debts are listed below: 4. Other Assets In 1997-98 28 acres of land was donated to the Fire Department with an approximate fair market of $10,000. This asset is recorded at the fair market value at the date of the donation as an asset. 5. Donated Services and Materials The department receives donated services from a variety of unpaid volunteer assisting and supporting activities of the fire department. No amounts have been recognized in the accompanying statement of activities because the criteria for recognition of such volunteer effort. In 2007 the Town of Enfiled paid for Worker's Compensation of the Department. This is not reflected the statements as a donation or grant - the similar amount in 2006 was $18,316. 6. Concentrations of Credit Risk Enfield Fire Department maintains bank accounts at a local banking institution. Accounts at the institution are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. Cash balances at the institution may have occasionally exceeded the Federally insured limits during the year. 7 Rate 12/31/08 12/31/07 Mortgage Payable: M & T Bank Variable $ 116,148 $ 124,995 Building Addition: Tompkins Trust Company 7.25% 238,993 245,958 Truck Lease: First Banker's 5.45% 268,805 268,805 Truck Loan: Mercedes-Benz Credit Corp. 6.25% 111,052 161,728 $ 734,998 $ 801,486 Less: Current Portion 89,141 77,990 Long Term Debt $ 645,857 $ 723,496 4. Other Assets In 1997-98 28 acres of land was donated to the Fire Department with an approximate fair market of $10,000. This asset is recorded at the fair market value at the date of the donation as an asset. 5. Donated Services and Materials The department receives donated services from a variety of unpaid volunteer assisting and supporting activities of the fire department. No amounts have been recognized in the accompanying statement of activities because the criteria for recognition of such volunteer effort. In 2007 the Town of Enfiled paid for Worker's Compensation of the Department. This is not reflected the statements as a donation or grant - the similar amount in 2006 was $18,316. 6. Concentrations of Credit Risk Enfield Fire Department maintains bank accounts at a local banking institution. Accounts at the institution are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. Cash balances at the institution may have occasionally exceeded the Federally insured limits during the year. 7