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Home My WebLink About2007 Enfield Volunteer Fire Company quarterly reports part 4Enfield Vol. Fire Co., Inc. 172 Enfield Main Rd. Ithaca, New York 14850 Quarterly Report Year End Oct. 1 — Dec. 31, 2007 5:14 PM 01/09108 Cash Basis Enfield Volunteer Fire Company Profit & Loss October through December 2007 Oct - Dec 07 Ordinary Income/Expense Income 4200 Interest -Savings, Short-term CD (Interest received from savings, CDs, and other short-... 3.22 4300 Miscellaneous Revenue (Revenue from occasional or non -material activities) 11,005.31 Total Income 11, 008.53 Expense 5100 • Loan Payments 5110 Building 4,522.17 5120 Building Interest 7,433.38 Total 5100 - Loan Payments 11,955.55 6100 - Office & Supply Expenses (Expenses related to providing program services and maint... 6120 - Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, o... 37.60 6130 • Supplies (Supplies, materials, food and beverages, plaques, medicines) 750.56 6150 Software Expenses 239.96 6160 Dues, Subscriptions 262.80 6170 - Office Machine Maint 392.32 6100 • Office & Supply Expenses (Expenses related to providing program services and ma... 1,182.68 Total 6100 • Office & Supply Expenses (Expenses related to providing program services and ... 2,865.92 6200 • Maintenance Expenses 6210 • Building Maintenance 3,275.64 6215 • HVAC Maintenance 150.00 6225 • Generator Maintenance 186.40 6240 • Equipment Maintenance/Bldg&Grds 249.00 6280 Kitchen 87.40 6200 Maintenance Expenses -Other 98.38 Total 6200 • Maintenance Expenses 4,046.82 6300 • Fire Equipment 6310 • Equipment Maintenance 276.56 6330 • Extinguisher Maint 335.00 6340 • Communication 200.54 6350 Equipment 79.09 6360 Fire Investigation 57.53 Total 6300 • Fire Equipment 948.72 6400 • Utilities 6410 Telephone, Telecommunications (Telephone equipment and service, telegraph, inte... 706.46 6420 Electric 2,842.68 6440 Heat 1,945.36 6450 • Online 159.80 6460 • Propane -Kitchen 2.99 Total 6400 • Utilities 5,657.29 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 6520 Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals) 175.24 6530 Meals 191.10 6550 - Banquet 4,585.16 6560 • Misc 65.48 Total 6500 - Travel and Meetings (Expenses related to travel, meetings, conferences) 5,016.98 6600 - Vehicle Manitenance 6610 • Fuel 1,108.41 6620 • Maintenance 02 859.66 6630 Maintenance 21 28.07 6660 Maintenance 1,538.72 6670 Supplies 67.87 6600 Vehicle Manitenance - Other 23.16 - Total 6600 - Vehicle Manitenance 3,25.89 6700 - Contract Services (Fees for outside services) 6710 - Accounting Fees (Outside (non-employee) accounting, audit, bookkeeping, tax pre... 2,400.00 6720 • Legal Fees (Outside (non-employee) legal services) 4,607.49 6725 - Late/overdraft fees 75.76 Page 1 5:14 PM 01/09108 _ Cash Basis Enfield Volunteer Fire Company Profit & Loss October through December 2007 Total 6700 - Contract Services (Fees for outside services) 6800 • Insurance 6810 - Building & Vehicle Insurance Total 6800 - Insurance 6900 - Rescue 6930 - Supplies Total 6900 - Rescue 7000 - Training 7100 - Health & Safety 7120 - Gear 7130 - Physicals/Shots Total 7100 - Health & Safety 7200 • Clothing Total Expense Net Ordinary Income Net Income Oct - Dec 07 7,083.25 99.75 99.75 445.71 445.71 287.70 4,660.23 1,429.19 6,089.42 635.00 48, 758.00 -37,749.47 -V,749.4T Enfield Volunteer Fire Company Profit & Loss Budget vs. Actual January through December 2007 Ordinary Income/Expense Income 4100 • Enfield Town Contract 4200 • Interest -Savings, Short-term CD (Interest received from savings, CDs, and other short-term i 4300 • Miscellaneous Revenue (Revenue from occasional or non -material activities) Total Income Expense 5100 • Loan Payments 5110 • Building 5120 • Building Interest 5130 • Chrysler 5150 • Vehicle Payments 5100 • Loan Payments - Other Total 5100 • Loan Payments 6100 •Office & Supply Expenses (Expenses related to providing program services and maintaining ... 6110 • Communication 6120 • Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, outsid 6130 • Supplies (Supplies, materials, food and beverages, plaques, medicines) 6150 • Software Expenses 6160 • Dues, Subscriptions 6170. Office Machine Maint 6100. Office & Supply Expenses (Expenses related to providing program services and maintaini... Total 6100 • Office & Supply Expenses (Expenses related to providing program services and maintai... 6200 • Maintenance Expenses 6210 • Building Maintenance 6215 • HVAC Maintenance 6220 • Boiler Maintenance 6225 • Generator Maintenance 6230 • Cleaning 6235 - Pest Control 6240 • Equipment Maintenance/Bldg&Grds 6260 • Grounds Maintenance 6280 • Kitchen 6290 • Snow Plowing, etc. 6200 • Maintenance Expenses - Other Total 6200 • Maintenance Expenses 6300 • Fire Equipment 6310 • Equipment Maintenance 6320 • Breathing Air Maint 6330 • Extinguisher Maint 6340 • Communication 6350 • Equipment 6360 • Fire Investigation 6370 • Fire Prevention 6380 • Fire Police Total 6300 • Fire Equipment 6400 • Utilities 6410 Telephone, Telecommunications (Telephone equipment and service, telegraph, internet ac... 6420 Electric 6430 Generator 6440 • Heat 6450 • Online 6460 • Propane -Kitchen Total 6400 • Utilities 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 6510 • Convention (Conducting, or sending staffto, program -related meetings, conferences, con... 6520 • Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals) 6530 • Meals 6540 • Lodging 6550 • Banquet 6560 • Misc Total 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences) 6600 • Vehicle Manitenance 6610 • Fuel 6615 • Maintenance 01 6620 • Maintenance 02 6630 • Maintenance 21 6640 • Maintenance 22 6655 • Maintenance 43 6660 • Maintenance Jan - Dec 07 230;333:36 6724 11,019.49 241,420.09 14;887.69 27,109:31 60,784.05 0.00 000 102,781.05 185.23 319.29 2,042.61 1,223.92 744.14 705.26 1,182.68 6,403.13 8,886.87 300.00 840.46 410.40 369.63 0.00 275.70 381.05 186.78 400.00 98.38 12,149.27 1,178.07 1,036.45 607.00 23,299.02 3,883.10 201.77 21124 0.00 30,416.65 2,82&66 7,893.04 0.00 8,375.14 479.40 79.26 19,655:50 438.00 1,414.81 1,108.43 245.63 4,585.16 65.48 7,857.51 3,057.22 1,280.92 3,146.60 1,191.62 817.91 254.40 1.710.86 Budget 230,000.00 230,000.00 118, 084.00 118,084.00 500.00 1,200.00 1,200.00 200.00 500.00 3,600.00 2,000.00 700.00 400.00 575.00 200.00 250.00 425.00 1,000.00 200.00 1,000.00 6,750.00 1,500.00 1,000.00 400.00 1,500.00 3,400.00 250.00 500.00 250.00 8,800.00 2,675.00 8,000.00 200.00 9,300-00 490.00 20,665.00 500.00 1,500.00 500.00 700.00 2,700.00 700.00 6;600.00 3,000.00 Enfield Volunteer Fire Company Profit & Loss Budget vs. Actual January through December 2007 Page 2 Jan - Dec 07 Budget 6670 • Supplies 1;059.45 1,000.00 6600 • Vehicle Manitenance - Other 23.16 5,250.00 Total 6600 • Vehicle Manitenance 12,542.14 9,250.00 6700 • Contract Services (Fees for outside services) 6710 - Accounting Fees (Outside (non-employee) accounting, audit, bookkeeping, tax prep, payr... 2,400.00 800.00 6720 • Legal Fees (Outside (non-employee) legal services) 17,244.66 4,751.00 6725 • Late/overdraft fees 363.95 6730 • Outside Contract Services (Outside contractors (non-employee) for projects, consulting, s... 37.00 Total 6700 • Contract Services (Fees for outside services) 20,045.61 5,551.00 6800 -Insurance 6810 - Building & Vehicle Insurance 11,584.55 16,280:00 6820 • Compensation 18,316.00 17,475.00 6830 • Accident/Sickness 3,245.00 3,245.00 Total 6800 • Insurance 33,145.55 37,000.00 6900 • Rescue 6910 • Equipment Maintenance 690.00 400.00 6920 • Oxygen Refills 178.61 600.00 6930 • Supplies 899.06 600.00 6940 • Equipment 0.00 600.00 Total 6900 • Rescue 1,767.67 2,200.00 7000 - Training 7010 • Fire 63.00 500.00 7020 • EMS 134.70 500.00 7030 • Administration 0.00 500.00 7000 • Training - Other 287.70 Total 7000 - Training 485.40 1,500.00 7100 • Health & Safety 7110 • Maintenance 209.98 1,000.00 7120 • Gear 5,304.22 3,500.00 7130 • Physicals/Shots 2,634.89 4,000.00 7140 • Rehab 316.80 Total 7100 • Health & Safety 8,465.89 8,500.00 7200 - Clothing 7210 • Uniforms 900.17 7200 • Clothing - Other 635.00 1,500.00 Total 7200 • Clothing 1,535.17 1,500.00 Total Expense 257,250.54 230,000.00 Net Ordinary Income -15;830.45 0.00 Other Income/Expense Other Expense 9000 - Ask My Accountant (Transactions to be discussed with accountant, consultant, or tax preparer 251.67 Total Other Expense 251.67 Net Other Income -251.67 0.00 Net Income -16,082.12 0.00 Page 2 TON"; OF ENFIELD SPECIAL/AUDIT TOWNT BOA -RD MEETING MINUTES WEDNESDAY, JANUTAR'l' 17,20 7-00 PM I A special/audit meeting of the Town Board of the Town of Enfield was held Wednesday, January 17, 2007 at the Enfield Town Hall, 168 Enfield Main Road, Ithaca, New York with Supervisor Owens presiding. The meeting was the annual audit of financial records. Present: Supervisor Jean Owens, Councilperson Jennifer Fisher, Councilperson Peggy Hubbell, Councilperson Sandra Small, Councilperson Robert Harvey and Town Clerk Alice Laue. Others Present: Justices Betty Poole and James Varricchio Torn kips County Payroll Certification Councilperson Small presented to the Board the Tompkins County 2007 Payroll Certification form reflecting the various appointments/salaries made at the Town Board's January 10, 2007 organizational meeting and highlighted the additional positions added to the form that have not yet been approved by the Board. Motion moved by Councilperson Small, seconded by Councilperson Fisher that the Board approve the additional positions and salaries for Wayne A. Snyder (Cemetery Laborer) at $1,520/yr., Wayne C. Snyder (Cemetery Laborer) at $898/yr., George Laue (Cemetery Laborer) at $625/yr., and Leslie Phelps (Typist) at $16.00/hr. and that the Town Supervisor be authorized sign said Pax I id yroll Certification_ Discussion: Cemetery Laborers salaries reflect a 3% increase. The Typist salary remained the same as 2006_ Vote:Councilperson Fisher aye, Councilperson Hubbell aye, Councilperson Small aye, Councilperson Harvey aye, Supervisor Owens aye. Motion carried. 2006 Town Justices' -Payroll Error Supervisor Owens announced that a 2006 payroll error was discovered while she was preparing the 2007 organizational resolutions. She realized that last year all positions received a 3% increase except the Justices. Town Clerk Laue corrected by saying that she waived her 3% increase so that her Deputy Town Clerk could attend a conference. Councilperson Hubbell added that at the time, the Justices wanted to waive their 3% salary increase and wanted their Court Clerks to get an additional 3)% increase making a total increase for the Court Clerks 6%. Supervisor Owens said the Court Clerks did receive a 3% increase but did not receive a 61/o Special/Audit Town Board Meeting, Minutes — January 17, 2007 increase but rather the Justices received their 3% increase. As a result the Justices salary line ran short at the end of the vear by $582. Councilperson Small remembered that she had pointed this out at the 2006 organizational meeting, however the change was never made on the books. Justice Poole summarized that she was under the impression that if the Court Clerks did not receive an additional 3%, the Justices would receive their 3% increase. Supervisor Owens apologized for the confusion and added that the error had been corrected in the resolution made at the December year-end Board meeting by transferring money out of the Code Office salary line to the Justices salary line. Supervisor Owens also added that in preparing this year's organizational resolutions, she based the 3% salary increase off from the 3% increase from last year. Councilperson Small wondered if a further resolution would need to be made to make an adjustment for 2007. Councilperson Harvey asked if the Justices would be willing to give up their 3% increase this year to their Court Clerks. The Justices agreed that they would like to forego their 2007 3% salary increase if they could give it to their Court- Clerks, making a total for the Court Clerks 6%_ Supervisor Owens summarized that the Justices salaries would remain the 2006 annual figure and the Court Clerks would be increased by 6% over their 2006 salaries. Super -visor Owens said she would present a resolution at the February Town Board meeting reflecting this. Annual Audit. of financial Records The Town Board reviewed the Town Justices (Justice Poole and Justice Varricchio) 2006 year- end financial records, which included their annual reports, receipt books, check -books, bank statements and monthly reports and found all records to be in excellent condition. Bail poundage, forfeiting bail, comparison in cases over previous year, case types and the State's action plan for towns and villages justice courts were discussed. Justices Poole and Varricchio commended Councilperson Harvey for all his hard and dedicated work with the renovations being made to the Community Building in an effort to moving the Courts over to the building. Justice Poole highlighted that there might be a grant coming up for capital projects up to $30,000, which could help in the renovation work being done at the Community Building. Councilperson Harvey encouraged her to apply. Justice Poole added that she is also looking into something whereby the state may help absorb some of the costs toward cleaning court facilities. The Town Clerk's and TownSupervisor's financial records were also reviewed and determined to be in order. The Super -visor's final spreadsheet was not available birt�,ould be soon. Supervisor Owensindicatedthat she would replace the 2006 financial records with the 2007 financial records and move the 2006 records down a drawer- - Councilperson Hubbell commented that she had not received a SPCA annual report. Supervisor Owens said she received a year-end report and made copies for the Board. Special/Audit Town Board Meeting Minutes —January 17, 2007 Adiournment- Motion made by Councilperson Small, seconded by Councilperson Hubbell that the January 17, 2007 Special/Audi Town Board Meeting adjourn. Discussion: Vote: Councilperson Fisher aye, Councilperson Harvey aye, Councilperson Hubbell aye, Councilperson Small aye, Supervisor Owens aye- Motion carried. Meeting adjourned at 8:30 p.m. Respectfully submitted, Alice Laue Town Clerk COPY ENFIELD VOLUNTEER FIRE COMPANY INC. 2007 BUDGET PROPOSAL The Board of Directors has compiled the following budget for 2007. As in the past we have submitted an actual operating budget, based on past call volume history, actual contractual quotes, loan commitments and projected equipment purchases. We have added three preventative maintenance contracts, HVAC, Station Auxiliary Power Generator and Breathing Air Compressor. These contracts will assure the units will be in top operating condition and extend their useful life. The loan line will need to be increased slightly in anticipation of the delivery of a new piece of fire apparatus in late 2007. This unit will be replacing a Tanker that is 22 years old. Increases For 2007 HVAC service contract $700.00 Generator service contract $500.00 Breathing Air Compressor service contract $1000.00 Loans (new fire apparatus) $3230.00 Insurance $700.00 Motor fuels $1000.00 Utilities (heating oil, propane, telephone and electric) $2500.00 Total Increase $9630.00 This represents a 4% increase over 2006 or a total budget of $250,399.00 for 2007. The 4% increase is .07% under the Federal CPI which stands at 4.7% as of August 6, 2006. If the Town Board wishes to enter into a three (3) year contract, assuming we leave the current wording in the contract to renegotiate if needed, then a yearly 4% increase should be sufficient. This would make the contract amounts as follows. 2007 — $250,399.00 2008 — $250,399.00 + 4% _ $260,415.00 2009 - $260,415.00 + 4% = $270,831.00 COPY Special notes: The County is currently beginning to build and install the new 800mhz radio system. The County has committed to cover the cost of most end user equipment. However there is still some gray area as to whether the County will cover all portable radios and pagers. If they do not we will need to sit down and evaluate where we stand. Portables for our Department would cost us an additional $36,000.00 and pagers would be $12,250.00. The County 911 Dispatch Center will be implementing Emergency Medical Dispatch (EMD) in the near future. This will require us to make some small changes in the contract wording to fall in line with the program. Respectfully submitted Board of Directors Enfield Volunteer Fire Company Inc. ENFIELD VOLUNTEER FIRE COMPANY INC. 2007 BUDGET Category ADMINISTRATION ADMINISTRATION - OSHA ADMINISTRATION — REIMBURSEMENT BUILDINGS & GROUNDS MAINTAINANCE FIRE EQUIPMENT DEPARTMENT OPERATIONS HEALTH & SAFETY RESCUE TRUCK MAINTAINANCE UTILITIES INSURANCE TRAINING LOANS TOTAL Revised 02-07-06 Amount 230,000.00 ENFIELD VOLUNTEER FIRE COMPANY INC. 2007 BUDGET ADMINISTRATION Legal expenses — 4751.00 Postage - 500.00 Tax preparation — 800.00 On Line service - 490.00 Office supplies - 1200.00 Machine mant. — 500.00 Fire Proof file - .00 - 700.00 Total 8,241.00 ADMINISTRATION - OSHA F/H software mant. — 600.00 Software - 300.00 Printing/misc - 300.00 Computer - 0.00 Kitchen Total 1,200.00 ADMINISTRATION — REIMBURSEMENT Lodging - 700.00 Mileage - 1500.00 Meals - 500.00 Cell phones - 975.00 Total 3,675.00 BUILDINGS & GROUNDS MAINTAINANCE Boiler service - 400.00 HVAC service - 700.00 Gen. Service - 575.00 Building mant - 2000.00 Grounds mant - 1000.00 Equip. mant - 425.00 Cleaning - 200.00 Kitchen - 200.00 Snow removal - 1000.00 Acme Pest - 250.00 Total 6,750.00 FIRE EQUIPMENT Equip mant. — 1500.00 Breathing air mant - 1000.00 Extinguisher mant — 400.00 Communication - 1500.00 Equipment - 3400.00 Fire Invest. — 250.00 Fire Prevention - 500.00 Fire Police - 250.00 DEPARTMENT OPERATIONS Conventions - 500.00 Dues/subscriptions — 200.00 Misc - 700.00 Banquet - 2700.00 HEALTH & SAFETY Maintenance - 1000.00 Gear - 5000.00 Physicals/shots - 4000.00 RESCUE Equip. mant - 400.00 Oxygen refills - 600.00 Supplies - 600.00 Equipment - 600.00 TRUCK MAINTAINANCE Motor fuel - 3000.00 Maintenance - 5250.00 Shop mant/supplies — 1000.00 Total 8,800.00 Total 4,100.00 Total 10,000.00 Total 2,200.00 Total 9,250.00 UTILITIES Electric - 8000.00 Heat - 9300.00 Telephone - 1700.00 Stand by power - 200.00 INSURANCE Liability - 16280.00 Accident/sickness — 3245.00 Compensation - 17475.00 TRAINING Fire - 500.00 EMS - 500.00 Administration — 500.00 LOANS Building Mortgage — 40,183.00 621 Loan -16,901.00 602 Lease -61,000.00 TOTAL 2007 Budget Revised 3-16-07 Total 19,200.00 Total 37,000.00 Total 1,500.00 Total 118,084.00 230,000.00