HomeMy WebLinkAbout2007 Enfield Volunteer Fire Company quarterly reports part 4Enfield Vol. Fire Co., Inc.
172 Enfield Main Rd.
Ithaca, New York 14850
Quarterly Report
Year End
Oct. 1 — Dec. 31, 2007
5:14 PM
01/09108
Cash Basis
Enfield Volunteer Fire Company
Profit & Loss
October through December 2007
Oct - Dec 07
Ordinary Income/Expense
Income
4200 Interest -Savings, Short-term CD (Interest received from savings, CDs, and other short-...
3.22
4300 Miscellaneous Revenue (Revenue from occasional or non -material activities)
11,005.31
Total Income
11, 008.53
Expense
5100 • Loan Payments
5110 Building
4,522.17
5120 Building Interest
7,433.38
Total 5100 - Loan Payments
11,955.55
6100 - Office & Supply Expenses (Expenses related to providing program services and maint...
6120 - Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, o...
37.60
6130 • Supplies (Supplies, materials, food and beverages, plaques, medicines)
750.56
6150 Software Expenses
239.96
6160 Dues, Subscriptions
262.80
6170 - Office Machine Maint
392.32
6100 • Office & Supply Expenses (Expenses related to providing program services and ma...
1,182.68
Total 6100 • Office & Supply Expenses (Expenses related to providing program services and ...
2,865.92
6200 • Maintenance Expenses
6210 • Building Maintenance
3,275.64
6215 • HVAC Maintenance
150.00
6225 • Generator Maintenance
186.40
6240 • Equipment Maintenance/Bldg&Grds
249.00
6280 Kitchen
87.40
6200 Maintenance Expenses -Other
98.38
Total 6200 • Maintenance Expenses
4,046.82
6300 • Fire Equipment
6310 • Equipment Maintenance
276.56
6330 • Extinguisher Maint
335.00
6340 • Communication
200.54
6350 Equipment
79.09
6360 Fire Investigation
57.53
Total 6300 • Fire Equipment
948.72
6400 • Utilities
6410 Telephone, Telecommunications (Telephone equipment and service, telegraph, inte...
706.46
6420 Electric
2,842.68
6440 Heat
1,945.36
6450 • Online
159.80
6460 • Propane -Kitchen
2.99
Total 6400 • Utilities
5,657.29
6500 • Travel and Meetings (Expenses related to travel, meetings, conferences)
6520 Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals)
175.24
6530 Meals
191.10
6550 - Banquet
4,585.16
6560 • Misc
65.48
Total 6500 - Travel and Meetings (Expenses related to travel, meetings, conferences)
5,016.98
6600 - Vehicle Manitenance
6610 • Fuel
1,108.41
6620 • Maintenance 02
859.66
6630 Maintenance 21
28.07
6660 Maintenance
1,538.72
6670 Supplies
67.87
6600 Vehicle Manitenance - Other
23.16
- Total 6600 - Vehicle Manitenance
3,25.89
6700 - Contract Services (Fees for outside services)
6710 - Accounting Fees (Outside (non-employee) accounting, audit, bookkeeping, tax pre...
2,400.00
6720 • Legal Fees (Outside (non-employee) legal services)
4,607.49
6725 - Late/overdraft fees
75.76
Page 1
5:14 PM
01/09108
_ Cash Basis
Enfield Volunteer Fire Company
Profit & Loss
October through December 2007
Total 6700 - Contract Services (Fees for outside services)
6800 • Insurance
6810 - Building & Vehicle Insurance
Total 6800 - Insurance
6900 - Rescue
6930 - Supplies
Total 6900 - Rescue
7000 - Training
7100 - Health & Safety
7120 - Gear
7130 - Physicals/Shots
Total 7100 - Health & Safety
7200 • Clothing
Total Expense
Net Ordinary Income
Net Income
Oct - Dec 07
7,083.25
99.75
99.75
445.71
445.71
287.70
4,660.23
1,429.19
6,089.42
635.00
48, 758.00
-37,749.47
-V,749.4T
Enfield Volunteer Fire Company
Profit & Loss Budget vs. Actual
January through December 2007
Ordinary Income/Expense
Income
4100 • Enfield Town Contract
4200 • Interest -Savings, Short-term CD (Interest received from savings, CDs, and other short-term i
4300 • Miscellaneous Revenue (Revenue from occasional or non -material activities)
Total Income
Expense
5100 • Loan Payments
5110 • Building
5120 • Building Interest
5130 • Chrysler
5150 • Vehicle Payments
5100 • Loan Payments - Other
Total 5100 • Loan Payments
6100 •Office & Supply Expenses (Expenses related to providing program services and maintaining ...
6110 • Communication
6120 • Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, outsid
6130 • Supplies (Supplies, materials, food and beverages, plaques, medicines)
6150 • Software Expenses
6160 • Dues, Subscriptions
6170. Office Machine Maint
6100. Office & Supply Expenses (Expenses related to providing program services and maintaini...
Total 6100 • Office & Supply Expenses (Expenses related to providing program services and maintai...
6200 • Maintenance Expenses
6210 • Building Maintenance
6215 • HVAC Maintenance
6220 • Boiler Maintenance
6225 • Generator Maintenance
6230 • Cleaning
6235 - Pest Control
6240 • Equipment Maintenance/Bldg&Grds
6260 • Grounds Maintenance
6280 • Kitchen
6290 • Snow Plowing, etc.
6200 • Maintenance Expenses - Other
Total 6200 • Maintenance Expenses
6300 • Fire Equipment
6310 • Equipment Maintenance
6320 • Breathing Air Maint
6330 • Extinguisher Maint
6340 • Communication
6350 • Equipment
6360 • Fire Investigation
6370 • Fire Prevention
6380 • Fire Police
Total 6300 • Fire Equipment
6400 • Utilities
6410 Telephone, Telecommunications (Telephone equipment and service, telegraph, internet ac...
6420 Electric
6430 Generator
6440 • Heat
6450 • Online
6460 • Propane -Kitchen
Total 6400 • Utilities
6500 • Travel and Meetings (Expenses related to travel, meetings, conferences)
6510 • Convention (Conducting, or sending staffto, program -related meetings, conferences, con...
6520 • Travel (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals)
6530 • Meals
6540 • Lodging
6550 • Banquet
6560 • Misc
Total 6500 • Travel and Meetings (Expenses related to travel, meetings, conferences)
6600 • Vehicle Manitenance
6610 • Fuel
6615 • Maintenance 01
6620 • Maintenance 02
6630 • Maintenance 21
6640 • Maintenance 22
6655 • Maintenance 43
6660 • Maintenance
Jan - Dec 07
230;333:36
6724
11,019.49
241,420.09
14;887.69
27,109:31
60,784.05
0.00
000
102,781.05
185.23
319.29
2,042.61
1,223.92
744.14
705.26
1,182.68
6,403.13
8,886.87
300.00
840.46
410.40
369.63
0.00
275.70
381.05
186.78
400.00
98.38
12,149.27
1,178.07
1,036.45
607.00
23,299.02
3,883.10
201.77
21124
0.00
30,416.65
2,82&66
7,893.04
0.00
8,375.14
479.40
79.26
19,655:50
438.00
1,414.81
1,108.43
245.63
4,585.16
65.48
7,857.51
3,057.22
1,280.92
3,146.60
1,191.62
817.91
254.40
1.710.86
Budget
230,000.00
230,000.00
118, 084.00
118,084.00
500.00
1,200.00
1,200.00
200.00
500.00
3,600.00
2,000.00
700.00
400.00
575.00
200.00
250.00
425.00
1,000.00
200.00
1,000.00
6,750.00
1,500.00
1,000.00
400.00
1,500.00
3,400.00
250.00
500.00
250.00
8,800.00
2,675.00
8,000.00
200.00
9,300-00
490.00
20,665.00
500.00
1,500.00
500.00
700.00
2,700.00
700.00
6;600.00
3,000.00
Enfield Volunteer Fire Company
Profit & Loss Budget vs. Actual
January through December 2007
Page 2
Jan - Dec 07
Budget
6670 • Supplies
1;059.45
1,000.00
6600 • Vehicle Manitenance - Other
23.16
5,250.00
Total 6600 • Vehicle Manitenance
12,542.14
9,250.00
6700 • Contract Services (Fees for outside services)
6710 - Accounting Fees (Outside (non-employee) accounting, audit, bookkeeping, tax prep, payr...
2,400.00
800.00
6720 • Legal Fees (Outside (non-employee) legal services)
17,244.66
4,751.00
6725 • Late/overdraft fees
363.95
6730 • Outside Contract Services (Outside contractors (non-employee) for projects, consulting, s...
37.00
Total 6700 • Contract Services (Fees for outside services)
20,045.61
5,551.00
6800 -Insurance
6810 - Building & Vehicle Insurance
11,584.55
16,280:00
6820 • Compensation
18,316.00
17,475.00
6830 • Accident/Sickness
3,245.00
3,245.00
Total 6800 • Insurance
33,145.55
37,000.00
6900 • Rescue
6910 • Equipment Maintenance
690.00
400.00
6920 • Oxygen Refills
178.61
600.00
6930 • Supplies
899.06
600.00
6940 • Equipment
0.00
600.00
Total 6900 • Rescue
1,767.67
2,200.00
7000 - Training
7010 • Fire
63.00
500.00
7020 • EMS
134.70
500.00
7030 • Administration
0.00
500.00
7000 • Training - Other
287.70
Total 7000 - Training
485.40
1,500.00
7100 • Health & Safety
7110 • Maintenance
209.98
1,000.00
7120 • Gear
5,304.22
3,500.00
7130 • Physicals/Shots
2,634.89
4,000.00
7140 • Rehab
316.80
Total 7100 • Health & Safety
8,465.89
8,500.00
7200 - Clothing
7210 • Uniforms
900.17
7200 • Clothing - Other
635.00
1,500.00
Total 7200 • Clothing
1,535.17
1,500.00
Total Expense
257,250.54
230,000.00
Net Ordinary Income
-15;830.45
0.00
Other Income/Expense
Other Expense
9000 - Ask My Accountant (Transactions to be discussed with accountant, consultant, or tax preparer
251.67
Total Other Expense
251.67
Net Other Income
-251.67
0.00
Net Income
-16,082.12
0.00
Page 2
TON"; OF ENFIELD
SPECIAL/AUDIT TOWNT BOA -RD
MEETING MINUTES
WEDNESDAY, JANUTAR'l' 17,20
7-00 PM I
A special/audit meeting of the Town Board of the Town of Enfield was held Wednesday,
January 17, 2007 at the Enfield Town Hall, 168 Enfield Main Road, Ithaca, New York with
Supervisor Owens presiding. The meeting was the annual audit of financial records.
Present: Supervisor Jean Owens, Councilperson Jennifer Fisher, Councilperson Peggy Hubbell,
Councilperson Sandra Small, Councilperson Robert Harvey and Town Clerk Alice Laue.
Others Present: Justices Betty Poole and James Varricchio
Torn kips County Payroll Certification
Councilperson Small presented to the Board the Tompkins County 2007 Payroll Certification
form reflecting the various appointments/salaries made at the Town Board's January 10, 2007
organizational meeting and highlighted the additional positions added to the form that have not
yet been approved by the Board.
Motion moved by Councilperson Small, seconded by Councilperson Fisher that the Board
approve the additional positions and salaries for Wayne A. Snyder (Cemetery Laborer) at
$1,520/yr., Wayne C. Snyder (Cemetery Laborer) at $898/yr., George Laue (Cemetery Laborer)
at $625/yr., and Leslie Phelps (Typist) at $16.00/hr. and that the Town Supervisor be authorized
sign said Pax I id yroll Certification_
Discussion: Cemetery Laborers salaries reflect a 3% increase. The Typist salary remained the
same as 2006_
Vote:Councilperson Fisher aye, Councilperson Hubbell aye, Councilperson Small aye,
Councilperson Harvey aye, Supervisor Owens aye. Motion carried.
2006 Town Justices' -Payroll Error
Supervisor Owens announced that a 2006 payroll error was discovered while she was preparing
the 2007 organizational resolutions. She realized that last year all positions received a 3%
increase except the Justices. Town Clerk Laue corrected by saying that she waived her 3%
increase so that her Deputy Town Clerk could attend a conference. Councilperson Hubbell
added that at the time, the Justices wanted to waive their 3% salary increase and wanted their
Court Clerks to get an additional 3)% increase making a total increase for the Court Clerks 6%.
Supervisor Owens said the Court Clerks did receive a 3% increase but did not receive a 61/o
Special/Audit Town Board Meeting, Minutes — January 17, 2007
increase but rather the Justices received their 3% increase. As a result the Justices salary line ran
short at the end of the vear by $582. Councilperson Small remembered that she had pointed this
out at the 2006 organizational meeting, however the change was never made on the books.
Justice Poole summarized that she was under the impression that if the Court Clerks did not
receive an additional 3%, the Justices would receive their 3% increase. Supervisor Owens
apologized for the confusion and added that the error had been corrected in the resolution made
at the December year-end Board meeting by transferring money out of the Code Office salary
line to the Justices salary line.
Supervisor Owens also added that in preparing this year's organizational resolutions, she based
the 3% salary increase off from the 3% increase from last year. Councilperson Small wondered
if a further resolution would need to be made to make an adjustment for 2007. Councilperson
Harvey asked if the Justices would be willing to give up their 3% increase this year to their Court
Clerks. The Justices agreed that they would like to forego their 2007 3% salary increase if they
could give it to their Court- Clerks, making a total for the Court Clerks 6%_ Supervisor Owens
summarized that the Justices salaries would remain the 2006 annual figure and the Court Clerks
would be increased by 6% over their 2006 salaries. Super -visor Owens said she would present a
resolution at the February Town Board meeting reflecting this.
Annual Audit. of financial Records
The Town Board reviewed the Town Justices (Justice Poole and Justice Varricchio) 2006 year-
end financial records, which included their annual reports, receipt books, check -books, bank
statements and monthly reports and found all records to be in excellent condition. Bail
poundage, forfeiting bail, comparison in cases over previous year, case types and the State's
action plan for towns and villages justice courts were discussed.
Justices Poole and Varricchio commended Councilperson Harvey for all his hard and dedicated
work with the renovations being made to the Community Building in an effort to moving the
Courts over to the building.
Justice Poole highlighted that there might be a grant coming up for capital projects up to
$30,000, which could help in the renovation work being done at the Community Building.
Councilperson Harvey encouraged her to apply. Justice Poole added that she is also looking into
something whereby the state may help absorb some of the costs toward cleaning court facilities.
The Town Clerk's and TownSupervisor's financial records were also reviewed and determined
to be in order. The Super -visor's final spreadsheet was not available birt�,ould be soon.
Supervisor Owensindicatedthat she would replace the 2006 financial records with the 2007
financial records and move the 2006 records down a drawer- -
Councilperson Hubbell commented that she had not received a SPCA annual report. Supervisor
Owens said she received a year-end report and made copies for the Board.
Special/Audit Town Board Meeting Minutes —January 17, 2007
Adiournment-
Motion made by Councilperson Small, seconded by Councilperson Hubbell that the January 17,
2007 Special/Audi Town Board Meeting adjourn.
Discussion:
Vote: Councilperson Fisher aye, Councilperson Harvey aye, Councilperson Hubbell aye,
Councilperson Small aye, Supervisor Owens aye- Motion carried.
Meeting adjourned at 8:30 p.m.
Respectfully submitted,
Alice Laue
Town Clerk
COPY
ENFIELD VOLUNTEER FIRE COMPANY INC.
2007 BUDGET PROPOSAL
The Board of Directors has compiled the following budget for 2007. As in the past we
have submitted an actual operating budget, based on past call volume history, actual
contractual quotes, loan commitments and projected equipment purchases.
We have added three preventative maintenance contracts, HVAC, Station Auxiliary
Power Generator and Breathing Air Compressor. These contracts will assure the units
will be in top operating condition and extend their useful life.
The loan line will need to be increased slightly in anticipation of the delivery of a new
piece of fire apparatus in late 2007. This unit will be replacing a Tanker that is 22 years
old.
Increases For 2007
HVAC service contract $700.00
Generator service contract $500.00
Breathing Air Compressor service contract $1000.00
Loans (new fire apparatus) $3230.00
Insurance $700.00
Motor fuels $1000.00
Utilities (heating oil, propane, telephone and electric) $2500.00
Total Increase $9630.00
This represents a 4% increase over 2006 or a total budget of $250,399.00 for 2007.
The 4% increase is .07% under the Federal CPI which stands at 4.7% as of August 6,
2006.
If the Town Board wishes to enter into a three (3) year contract, assuming we leave the
current wording in the contract to renegotiate if needed, then a yearly 4% increase should
be sufficient. This would make the contract amounts as follows.
2007 — $250,399.00
2008 — $250,399.00 + 4% _ $260,415.00
2009 - $260,415.00 + 4% = $270,831.00
COPY
Special notes: The County is currently beginning to build and install the new 800mhz
radio system. The County has committed to cover the cost of most end user equipment.
However there is still some gray area as to whether the County will cover all portable
radios and pagers. If they do not we will need to sit down and evaluate where we stand.
Portables for our Department would cost us an additional $36,000.00 and pagers would
be $12,250.00.
The County 911 Dispatch Center will be implementing Emergency Medical Dispatch
(EMD) in the near future. This will require us to make some small changes in the contract
wording to fall in line with the program.
Respectfully submitted
Board of Directors
Enfield Volunteer Fire Company Inc.
ENFIELD VOLUNTEER FIRE COMPANY INC.
2007 BUDGET
Category
ADMINISTRATION
ADMINISTRATION - OSHA
ADMINISTRATION — REIMBURSEMENT
BUILDINGS & GROUNDS MAINTAINANCE
FIRE EQUIPMENT
DEPARTMENT OPERATIONS
HEALTH & SAFETY
RESCUE
TRUCK MAINTAINANCE
UTILITIES
INSURANCE
TRAINING
LOANS
TOTAL
Revised 02-07-06
Amount
230,000.00
ENFIELD VOLUNTEER FIRE COMPANY INC.
2007 BUDGET
ADMINISTRATION
Legal expenses
— 4751.00
Postage
- 500.00
Tax preparation
— 800.00
On Line service
- 490.00
Office supplies
- 1200.00
Machine mant.
— 500.00
Fire Proof file
- .00
- 700.00
Total 8,241.00
ADMINISTRATION -
OSHA
F/H software mant. — 600.00
Software
- 300.00
Printing/misc
- 300.00
Computer
- 0.00
Kitchen
Total 1,200.00
ADMINISTRATION — REIMBURSEMENT
Lodging
- 700.00
Mileage
- 1500.00
Meals
- 500.00
Cell phones
- 975.00
Total 3,675.00
BUILDINGS & GROUNDS MAINTAINANCE
Boiler service
- 400.00
HVAC service
- 700.00
Gen. Service
- 575.00
Building mant
- 2000.00
Grounds mant
- 1000.00
Equip. mant
- 425.00
Cleaning
- 200.00
Kitchen
- 200.00
Snow removal
- 1000.00
Acme Pest
- 250.00
Total 6,750.00
FIRE EQUIPMENT
Equip mant. —
1500.00
Breathing air mant -
1000.00
Extinguisher mant —
400.00
Communication -
1500.00
Equipment -
3400.00
Fire Invest. —
250.00
Fire Prevention -
500.00
Fire Police -
250.00
DEPARTMENT OPERATIONS
Conventions -
500.00
Dues/subscriptions —
200.00
Misc -
700.00
Banquet -
2700.00
HEALTH & SAFETY
Maintenance -
1000.00
Gear -
5000.00
Physicals/shots -
4000.00
RESCUE
Equip. mant -
400.00
Oxygen refills -
600.00
Supplies -
600.00
Equipment -
600.00
TRUCK MAINTAINANCE
Motor fuel -
3000.00
Maintenance -
5250.00
Shop mant/supplies —
1000.00
Total 8,800.00
Total 4,100.00
Total 10,000.00
Total 2,200.00
Total 9,250.00
UTILITIES
Electric
- 8000.00
Heat
- 9300.00
Telephone
- 1700.00
Stand by power
- 200.00
INSURANCE
Liability - 16280.00
Accident/sickness — 3245.00
Compensation - 17475.00
TRAINING
Fire - 500.00
EMS - 500.00
Administration — 500.00
LOANS
Building Mortgage — 40,183.00
621 Loan -16,901.00
602 Lease -61,000.00
TOTAL 2007 Budget
Revised 3-16-07
Total 19,200.00
Total 37,000.00
Total 1,500.00
Total 118,084.00
230,000.00