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Home My WebLink About1992-02-27`r 0 DRYDEN YOUTH COMMISSION (MTNUTES) 2/27/92 Members: Tom Hatfield, Vicki Alexander, Diana Radford,. Jean Simmons and Nita Baldwin -Town TAai.son avvyu mt, Absent: Dan Reynolds and Jack Raker -Town Bd. Rep. Guest: Jim Johnston -- Family & Children Services Karl Johnson-- Tthaca Youth Bureau Nancy Zahl.er & Don Wilson -- County Youth Bureau NEXT MEETING: Thursday March 19, 1992 (6:45) High School. Library Tom -- Reviewed with Jim and others, what had transpired at the Town Board meeting held. on 2/11%92. He explained the presentation provided by Commission Members and exchange with Jack Baker during the meeting. Upon cnmp.l.etion of the discussion the Town Board agreed to expend the 51200001 thus providing matching funds to equal $6,000, to obtain services of a 1/2 time youth worker for the Town of Dryden. Town Board Vote: 0 0) Jim schug & Betty Corrigan were absent. Question to Nita - -Would the Youth Commission be. required to secure additional approval, concerning the contract between F &CS & Town Board. as it applies to the youth worker? Nita- As far as she knows, everything is set in place., The acting Supervisor was p authorized to sign a contract after reviewed by Town Attorney. ® Town approval will be needed to add other programs beyond a youth worker. Jim - -F&CS approach to 1/2 time youth worker: Rather, than start all tasks involved in locating a worker at this point, he felt the Commission should use existing F &CS worker to help identify needs & develop more detailed programs. Then they would advertise for specific skills needed. Tom- -asked County Youth Bureau to develop a Memorandum of Understanding, that would oiitli.ne the roles and responsibilities of the Town, County, the Commission and F &CS. Nancy agreed. Jim - -Would draft an agreement with the Town and work with County Youth Bureau to provide Town Board members with necessary information prior. to March 10, meeting. Question - -Where would youth worker be located, since there is no extra space available at the Town Hall? Suggestions included: Town Hall for t?lephone. use, teachers lounge after school hours. A location was not determined at this point, but all agreed that the youth worker needed to he visible, have a line of communication with the Town, and contact with youth and other key people for coordination of services, Concern was expressed over the amount of time left before graduation, last week of classes, and contacting youth for various programs, It was suggested that after the worker is in place he /she should set -up a table in the school lobby during lunch. is Nita- -passed out minutes prepared by County Youth Bureau. Motion, second -Jean, and approved. Nita agreed to mail copies to those Y% Page 2 absent. She will. arld Mary Ellen Bossack, Mayors Day k Yengo, and Dryden Village. Clerk Mary Jane Neff to her mailing list of Commission Members . Tom - -Legal concern over Town liability, if conservation Corp worked on school property. Dianne McFall.- -had raised concern about coverage on school grounds. Tom disr..ussed the issue with Town Attorney M. Perkins, who fiald there. should he no problem since it was similar to last year's project involving the railroad bed. Possible Conservation. Corp Projects -- Science Center Project, remodeling of existing building, station sites, and overall appearance. Per: Mr. winter's proposal, provided at last meeting. Fr.ee.ville.Mill. Dam Park project; Karl. (TYB) and Mayor. Yengo have discussed and are doing prel.i.mi_nary planning for park enhancement. Tile Mayor has proposed a. Community Day to be used as preparation for the park project. Volunteers would provide pruning equipment rind other equipment., thus creating a safer work place for youth participating in this project. materials- -Nita informed the Commission that material needed for any project in villages will he provided by the Town. The responsibility for materials used in the school project was still unclear, issue to be discussed at later date. Vicki. -- reported that contact with the PTA had been made, and the organization may provide materials, she will research further. since there were no harriers to the Science Project, it was agreed that the five week program should devote about three weeks to the school and two weeks to Freeville. Anne -- explained projects to Ellis Hollow organization, but had not received any feedback. Karl agreed to keep a project record for the future. Question --will having a youth worker change the Youth Pride program, if so how will it be different? (Jack) Tom- -The youth worker would head the program providing administration and supervision, Explaining in more detail, Tom drew a diagram of circles with the youth worker being the core or center, and as the circles expanded so did the youth workers responsibilities in connecting or referring youth to a program most appropriate to that individual.. He felt that Youth Pride dollars usually spent could be re- applied to the projects program by way of additional hours for youth worker or possibly other staff during the summer months when program requirements are most demanding. He summarized by saying; Youth Pride had been unable to serve large numbers of participants, since control and project coordination was lacking. With a youth worker in place these problem may not occur and service could possibly be. provided to outer areas of the Town. Jean /Diana- -Made a recommendation that for the Commission's next meeting on March 19, key people from other community organizations should he invited, .Like Sertoma and Ki.wanis. After general discussion, it was decided that project related persons would be. 0 1 Page 3 invited- to brainstorm components of the Summer programs and that once the Commission knew what supplies and materials or human resources were .needed, then services clubs would be contacted. Budget Update /Nancy Zahle.r. -- Reviewed available resources (see attached) , afte.r approving r_.ampf.ire Self - Reliance, officer. Friendly, $5,000 for Youth Worker, and encumbering funds for Fr.eeville Summer .Jobs. The Commission still. has $17,065 in state and county funds which, if matched by the Town would equal $29,073, Tom -The Commission's major, ronce.r.ns at Administrative functions involved_ with getf place and meeting needs of yotlt.h . These worker, operation Space., cont,.racts, p170: recruiting youth to name a fFw i.tems. Thes require a. great_, deal. of time and effort on mee_,t the. late spring dead.l ine . this paint are the ing a youth worker, in key pieces include; Iects, materials and e. considerations will our part in order. to Materials Distr. ibuted -lThe County Youth Bureai_i provided data. from the July 17, 199.1 Community Planning Workshop. A general summary listing will follow at next meeting, Also they provided each member with a copy of the Bureau's, "Pocket Guide to Teen services in Tompkins County", And a Demographic Profile for each of the 3 municipalities. Assignments ant Tasks. "Prior to 3/10/92 Town Board Meeting. Nita -- Arrange for Tom to be listed on Board Agenda, Family k Children Services- -Jim will draft an agreement for Town /Agency and send to County Youth Bureau for review. County Youth Bureau Will generate a Memorandum of Understanding, between Town, County, and F &CS, and a handout summarizing next steps in program development. "Prior to 3/19/92 Commission Meeting (Working Meeting) Vtckie -- contact Science Department to start recruiting students for project, and invite Mr.. Winter and PTA member to next meeting. Tom -- contact various School Board members. Anne- -will follow-up on possible Ellis Hollow project. Jack, Diana, and Jean -- inquire at the various media sources as to cost, for advertisement. Karl - -will prepare a list of materials and costs for both Conservation Corp projects, County Youth Bureau -- Communication with Learning Web and LPP agencies to inform them that the Commission is undertaking a new direction and may not he able to provide funding in 1992, Meeting adjourned at 9:15. Minutes prepared by Don Wilson, County Youth Bureau DRYDEN YOUTH COMMISSION FINANCIAL STATUS REPORT February 27, 1992 Prepared by Tompkins County Youth Bureau FUNDS AVAILABLE FOR 1992 MUNICIPALITY DFY REC. DFY YOUTH SVS COUNTY Town of Dryden $3,584 $39174 $11,507 Vill. Dryden 19152 19008 69197 Vill. Freeville 1.152 12008 6.179 TOTAL 50888 5 90 23 83 TOTAL $18,265 8,357 8,339 34,961 299073 For Youth.Commission If Town matched DFY Youth Svs & CYS = 29.073 Maximum Available for programming 58,146 PROGRAMS APPROVED BY TOWN AS OF 2/27/92.FOR 19921 PROGRAM Total DFY CYS TOWN Officer Friendly 10008 - V -D 1008+ Campfire Self- Reliance 2,050 - A- 2,050+ Pride F &CS Youth Worker 126000 66000 T -6.000 Liberty Partnership Youth at Risk Others? Total appropriated 31058 6,000 T -6,000 Balance Remaining Total DFY & CYS PROGRAMS TO ENCUMBER Freeville Summer Jobs 50900? 2,132 179883 20 O1 Free Balance Remaining: $17,063 x 2 = 34,949 PROGRAMS TO CONSIDER 2,950 T- 17,883 V -F -2,950 Conservation Corps Certified Sitters Youth Pride (Est. $6214) Learning Web Liberty Partnership Youth at Risk Others? ._ I' SUMMARY OF 1991 FUNDS USED Officer Friendly Program Campfire & County Reimb't Self - Reliance Cost to Town /Villages ........................ Dryden Youth Pride Conservation Corps 1991 Funding Level Total DFY 2,800 917 49100 29050 91 Approved 9,040 4,250 Campfire Certified Sitters 2,100 Learning Web 60000 Dryden School K -8 at Risk 12,000 Freeville Summer Jobs 2,670 Commission Sub -Total GRAND TOTAL - State & County Reimb't 1991 Cost to Town /Villages 34,725 91 Actual Total Spent 3,308 (Town share= 1654) 3,733 (Town share= 1.866) + materials 1,050 (Town share =0) 1,400 6,000 " 2.949 (Vill share =1479) 18,440 25,340 18,362 $6,978