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HomeMy WebLinkAboutMN-CA-2020-01-15CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:24 p.m. January 15, 2020 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (4): Gearhart, Kerslick, McGonigal, Nguyen OTHERS PRESENT: Youth Bureau Director – Klohmann City Attorney – Lavine Manager of Organizational Development – Moskowitz Chief of Staff – Cogan HR Director – Michell-Nunn Controller – Thayer 1. Call to Order 1.1 Agenda Review: After Chairperson Mohlenhoff went over the emergency evacuation procedure, she stated that a revised version of agenda item 4.2 was distributed by Controller Thayer. 1.2 Review/Approval of Minutes: Alderperson Kerslick made a motion to approve the minutes from the December 18, 2019 meeting of the City Administration Committee. Seconded by Alderperson McGonigal. Motion carried unanimously. 1.3 Statements from the Public Ian Williams, 277 Carpenters’ Union representative, expressed his appreciation to the City for the work being done to reinstate language about the apprenticeship program in City contracts and he talked about developing a partnership with the City. Alex Hyland talked about the electrician’s training program and thanked the City for putting the apprenticeship program resolution on the agenda. Patty Siegard, organizer for 241 Electrician’s union and an electrician for 32 years, shared her story about getting into the union and the opportunities that are now opened for women in this field. Todd Bruer, business manager of a local union, stated that there are over 3,000 members in the building trades. These members all work together no matter what the differences are [e.g. gender, race, religion, sexual orientation, etc.]. Todd Bruer thanked the union members that were present at the meeting for their support and thanked the City for working together to reinstate the apprenticeship program language in City contracts. 1.4 Statements from Employees. None. 1.5 Council Response Alderpersons McGonigal and Kerslick thanked everyone for attending the meeting and supporting the apprenticeship program resolution. City Administration Committee Meeting January 15, 2020 Page 2 Chairperson Mohlenhoff stated that their comments have been heard and she hopes that the resolution reflects what is needed. 2. Consent Agenda Items. None. 3. Finance, Budget and Appropriations 3.1 Youth Bureau - NYS Grant for Enclosure of Cass Park Rink Project Moved by Alderperson Kerslick. Seconded by Alderperson Gearhart. RESOLVED, That the City of Ithaca applied for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation (“OPRHP”) under the Environmental Protection Fund Grant Program for the purpose of funding the Enclosure of Cass Park Rink project; and RESOLVED, That the City of Ithaca is authorized and directed to accept these grant funds in an amount not to exceed $523,269 for the project described in the grant application; and RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and conditions of the Master Contract with OPRHP for such Enclose Cass Park Rink project; and RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and conditions of any required deed of easement granted to OPRHP that affects title to real property owned by the municipality and improved by the grant funds, which may be a duly recorded public access covenant, conservation easement, and/or preservation covenant; and RESOLVED, That the governing body of the municipality delegates signing authority to execute the Master Contract and any required deed of easement to the individual(s) who hold(s) the following elected or appointed municipal office(s) or employment position title(s): Mayor and/or City Controller. CERTIFIED TRUE COPY I, Julie Holcomb, Clerk of City of Ithaca, hereby certify that the foregoing is a full, true, and accurate copy of a resolution duly and regularly adopted by the governing body of the municipality, at a meeting duly and regularly held on January 15, 2020, at which quorum was present throughout, and the required majority of the governing body voted in favor of this resolution. I further certify that this resolution is still in full force and effect and has not been revoked or modified. Dated: _________ ______________________________ Signature: Affix Seal of Municipality Here Clerk A vote on the resolution resulted as follows: Passed unanimously. 3.2 Police – Request to Amend 2020 Budget for Grant City Administration Committee Meeting January 15, 2020 Page 3 Moved by Alderperson Nguyen. Seconded by Alderperson Kerslick. WHEREAS, the Ithaca Police Department recently received a $10,000 grant from the Jason Sokoloff fund of the Jewish Commercial Fund, and WHEREAS, the grant is to be used for a ground control and arrest training room, which will improve the hands-on skill for the officers during arrest situations; now, therefore, be it RESOLVED, That Common Council hereby amends the 2020 Authorized Police Department budget for said grant as follows: Increase Revenue Account: A3120-2705 Police Gifts and Donations $10,000 Increase Appropriation Account: A 3120-5435 Police Contracts $10,000 A vote on the resolution resulted as follows: Passed unanimously. 4. City Administration, Human Resources, and Policy 4.1 Request to Fly Pan African Flag Moved by Alderperson Gearhart. Seconded by Alderperson Nguyen. WHEREAS, the Community Life Commission was tasked with developing a policy regarding the flying of advocacy and commemorative flags on City facilities and protocols and procedures for flying flags at half-staff, and WHEREAS, the Community Life Commission has reviewed an application to fly the Pan-African flag on City Hall during the month of February 2020 and has forwarded its recommendation of approval to Common Council for its consideration; now, therefore, be it RESOLVED, That Common Council hereby approves the request to fly the Pan-African flag on City Hall during the month of February 2020. A vote on the resolution resulted as follows: Passed unanimously. 4.2 City Apprenticeship Incentive Program for Public Works Contracts Moved by Alderperson McGonigal. Seconded by Alderperson Gearhart. WHEREAS, the City of Ithaca from time to time undertakes construction contracts which involve the construction, reconstruction, improvement, or rehabilitation of buildings, facilities, and structures in the City of Ithaca; and City Administration Committee Meeting January 15, 2020 Page 4 WHEREAS, the City of Ithaca is making considerable efforts to increase the number of jobs in the city, and is consistently advocating for quality employment opportunities for city residents, in particular young people in the city; and WHEREAS, maintaining a qualified and skilled labor force is essential to a healthy and dynamic local economy; and WHEREAS, per Common Council resolution of January 2005, the City previously required all contracts in excess of $500,000 to include apprenticeship programs, repealing that requirement in December 2010 due to the “substantial expense incurred by the City … without a showing that this extra expense results in the local job creation that was originally intended; internal administrative problems associated with the selection process for qualified bidders …”; and WHEREAS, the City has successfully implemented and/or funded other workforce development programs such as the Hospitality Employment Training Program, the Finger Lakes ReUse Job Skills Training program, and an internship program in the City’s Department of Public Works, each of which have successfully developed a talent pool of benefit to the City; and WHEREAS, the Common Council is committed to providing such additional funding to pending, already-funded 2020 projects as may be necessary to cover the expenses of this Program’s cost arising from those projects; now, therefore, be it RESOLVED, That the Common Council of the City of Ithaca does hereby establish the City Apprenticeship Incentive Program as follows: 1. Any contractor that is awarded a contract by the City of Ithaca, and any subcontractors to that contractor, shall thereafter be eligible to participate in the City Apprenticeship Incentive Program for purposes of fulfillment of the awarded contract, thereby receiving: a. An incentive of $5 per hour for each hour worked by an eligible apprentice on the awarded contract, subject to a minimum of 100-hours of apprentice work on the project per Program-participating contractor or subcontractor, b. Up to an aggregate project-wide maximum of 2% of the total contract amount. 2. In order to qualify under the preceding paragraph, the contractor and/or subcontractors must: a. Reasonably demonstrate as part of its application to the Program that the eligible apprentices to be employed on the project are either (or both) i residents of the City of Ithaca, or ii residents of Tompkins County who also either satisfy the definition of “minority group member” in New York State Executive Law Section 310(8) or are women (or both), and b. maintain or participate in a bona fide New York State Apprentice Program approved by the Division of Apprentice Training of the Department of Labor for each apprenticable trade or occupation represented in their workforce and must abide by the apprentice to journeyman ratio for each trade prescribed therein in the performance of the contract, and, be it further City Administration Committee Meeting January 15, 2020 Page 5 RESOLVED, That Common Council directs that the City Apprenticeship Incentive Program be funded by the department responsible for funding of each associated contract, except that where the City has agreed to bid out a contract for an outside entity (generally, a non-profit organization), which outside entity is in fact paying the cost of that contract in part or whole, the outside entity shall also be responsible for reimbursing the City for the out-of-pocket costs of the Program incurred by the City in connection with that contract; and, be it further RESOLVED, That the department responsible for accepting the certified payroll of the contractor pursuant to any given public works contract shall also be the department responsible for administering the Program with respect to that project, in accord with a Program Participation Agreement, including by tracking the per-project costs of this Program; and, be it further RESOLVED, That the Engineering Office of the Department of Public Works together with the City Attorney’s Office and the Controller’s Office shall prepare a template Program Participation Agreement for use under this Program, containing recommended terms not inconsistent with this resolution; and, be it further RESOLVED, That this resolution shall take effect 90 days after passage. A vote on the resolution resulted as follows: Passed unanimously. 5. Discussion 5.1 Dogs on the Commons The incoming chairperson of the Public Safety and Information Commission, Robert Cantelmo, attended the meeting to update the Committee on the Dogs on the Commons project. After the discussion, Mr. Cantelmo will e-mail the report with the summary and recommendations to Common Council. 5.2 Council Rules of Procedure The Committee reviewed the documents that were distributed to Common Council from Alderperson Gearhart. After discussion, the Committee will • Have the documents reviewed by the City Attorney and the City Clerk before changes are made • Schedule sections/topics on each meeting agenda • Map out how to prioritize discussions • Propose topic and meeting dates 6 Meeting Wrap-up 6.1 Announcements. None. 6.2 Next Meeting Date: February 26, 2020. City Administration Committee Meeting January 15, 2020 Page 6 6.3 Review, Agenda Items for Next Meeting • Regular City Administration Committee meeting moved to the fourth Wednesday • Alderperson Kerslick will serve as vice-chair • 2nd Wednesday – Committee of the Whole [COW] • 3rd Wednesday – Planning & Economic Development Committee meeting • 5th Wednesday – Open • Meetings in November and December – Due to holidays, meeting dates need to be changed 6.4 Adjourn: With no further business and on a motion by Alderperson McGonigal, the meeting was adjourned at 8:26 p.m.