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CITY ADMINISTRATION
COMMMITTEE
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1. Call to Order
1.1 Agenda Review
1.2 Review and Approval of Minutes
Approval of December 18, 2019 Minutes
1.3 Statements from the Public
1.4 Council’s Response
No
Yes
*Note: We will review the number of
cards received at the beginning of each
meeting and adjust time if needed.
15 Mins*
2. Consent
3. Finance, Budget and Appropriations
3.1 YB – NYS Grant for Cass Park
3.2 PD – Request to Amend 2020 Budget for Grant
Memo to be presented prior to meeting
Yes
Yes
Liz Klohmann, YB Director
Dennis Nayor, Police Chief
5 Min
5 Min
4. City Administration, Human Resources and Policy
4.1 Request to Fly Pan-African Flag
4.2 Atty - City Apprenticeship Incentive Program for
Public Works Contracts
Yes
Yes
Dan Cogan, Chief of Staff
Ari Lavine, City Attorney
5 Min
5 Min
5. Discussion
5.1 Dogs on the Commons
5.2 Council Rules of Procedure
No
No
Public Safety and Information Comm.
15 Min
25 Min
6. Meeting Wrap-Up
6.1 Announcements
6.2 Next Meeting Date: February 19, 2020
6.3 Review Agenda Items for Next Meeting
6.4 Adjourn
No All 5 Min
Date: January 15, 2020
Time: 6:30 PM
Location: Common Council Chambers,
3rd Floor, City Hall
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3. Finance, Budget and Appropriations
.1 Youth Bureau - NYS Grant for Enclosure of Cass Park Rink Project
RESOLVED, That the City of Ithaca applied for financial assistance from the New York State
Office of Parks, Recreation and Historic Preservation (“OPRHP”) under the Environmental
Protection Fund Grant Program for the purpose of funding the Enclosure of Cass Park Rink
project; and
RESOLVED, That the City of Ithaca is authorized and directed to accept these grant funds in an
amount not to exceed $523,269 for the project described in the grant application; and
RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and
conditions of the Master Contract with OPRHP for such Enclose Cass Park Rink project; and
RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and
conditions of any required deed of easement granted to OPRHP that affects title to real property
owned by the municipality and improved by the grant funds, which may be a duly recorded
public access covenant, conservation easement, and/or preservation covenant; and
RESOLVED, That the governing body of the municipality delegates signing authority to
execute the Master Contract and any required deed of easement to the individual(s) who hold(s)
the following elected or appointed municipal office(s) or employment position title(s): Mayor
and/or City Controller.
CERTIFIED TRUE COPY
I, Julie Holcomb, Clerk of City of Ithaca, hereby certify that the foregoing is a full, true, and
accurate copy of a resolution duly and regularly adopted by the governing body of the
municipality, at a meeting duly and regularly held on January 15, 2020, at which quorum was
present throughout, and the required majority of the governing body voted in favor of this
resolution. I further certify that this resolution is still in full force and effect and has not been
revoked or modified.
Dated: _________
______________________________
Signature: Affix Seal of Municipality Here
Clerk
Ithaca Youth Bureau
1 James L. Gibbs Drive
Ithaca, New York 14850
Phone: (607) 273-8364
Fax: (607) 273-2817
“Building a foundation for a lifetime.”
To: City Administration Committee
From: Liz Klohmann, Director
Re: Authorizing Resolution and Certification for EPF Grant Funding
Date: 1/15/20
The Youth Bureau was awarded a matching grant in the amount of $523,269 from the
Environmental Protection Fund Grant Program for Parks, Recreation, Preservation and
Heritage (EPF) for the Enclosure of Cass Park Rink.
To receive the award from a grant program administered by the New York State Office
of Parks, Recreation and Historic Preservation (“OPRHP”), we must submit a duly
adopted Resolution and Certification approving the City’s acceptance of grant funds and
delegating signing authority to execute the New York State Master Contract for Grants
and any deed of easement that may be required.
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3. Finance, Budget and Appropriations
.2 Police – Request to Amend 2020 Budget for Grant
WHEREAS, the Ithaca Police Department recently received a $10,000 grant from the Jason
Sokoloff fund of the Jewish Commercial Fund, and
WHEREAS, the grant is to be used for a ground control and arrest training room, which will
improve the hands-on skill for the officers during arrest situations; now, therefore be it
RESOLVED, That Common Council hereby amends the 2020 Authorized Police Department
budget for said grant as follows:
Increase Revenue Account:
A3120-2705 Police Gifts and Donations $10,000
Increase Appropriation Account:
A 3120-5435 Police Contracts $10,000
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4. City Administration, Human Resources and Policy
.1 Request to Fly Pan African Flag
WHEREAS, the Community Life Commission was tasked with developing a policy regarding
the flying of advocacy and commemorative flags on City facilities and protocols and procedures
for flying flags at half-staff, and
WHEREAS, the Community Life Commission has reviewed an application to fly the Pan-
African flag on City Hall during the month of February 2020 and has forwarded its
recommendation of approval to Common Council for its consideration; now, therefore, be it
RESOLVED, That Common Council hereby approves the request to fly the Pan-African flag on
City Hall during the month of February 2020.
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4. City Administration, Human Resources and Policy
.2 City Apprenticeship Incentive Program for Public Works Contracts
WHEREAS, the City of Ithaca from time to time undertakes construction contracts which
involve the construction, reconstruction, improvement, or rehabilitation of buildings, facilities,
and structures in the City of Ithaca; and
WHEREAS, the City of Ithaca is making considerable efforts to increase the number of jobs in the
city, and is consistently advocating for quality employment opportunities for city residents, in
particular young people in the city; and
WHEREAS, maintaining a qualified and skilled labor force is essential to a healthy and dynamic
local economy; and
WHEREAS, per Common Council resolution of January 2005, the City previously required all
contracts in excess of $500,000 to include apprenticeship programs, repealing that requirement in
December 2010 due to the “substantial expense incurred by the City … without a showing that
this extra expense results in the local job creation that was originally intended; internal
administrative problems associated with the selection process for qualified bidders …”; and
WHEREAS, the City has successfully implemented and/or funded other workforce development
programs such as the Hospitality Employment Training Program, the Finger Lakes ReUse Job
Skills Training program, and an internship program in the City’s Department of Public Works,
each of which have successfully developed a talent pool of benefit to the City; and
WHEREAS, the Common Council is committed to providing such additional funding to pending,
already-funded 2020 projects as may be necessary to cover the expenses of this Program’s cost
arising from those projects; now, therefore, be it
RESOLVED, That the Common Council of the City of Ithaca does hereby establish the City
Apprenticeship Incentive Program as follows:
1. Any contractor that is awarded a contract by the City of Ithaca, and any subcontractors
to that contractor, shall thereafter be eligible to participate in the City Apprenticeship
Incentive Program for purposes of fulfillment of the awarded contract, thereby
receiving:
a. An incentive of $5 per hour for each hour worked by an eligible apprentice on
the awarded contract, subject to a minimum of 100-hours of apprentice work on
the project per Program-participating contractor or subcontractor,
b. Up to an aggregate project-wide maximum of 2% of the total contract amount.
2. In order to qualify under the preceding paragraph, the contractor and/or subcontractors
must:
a. Reasonably demonstrate as part of its application to the Program that the
eligible apprentices to be employed on the project are either (or both)
i residents of the City of Ithaca, or
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ii residents of Tompkins County who also either satisfy the definition of
“minority group member” in New York State Executive Law Section
310(8) or are women (or both), and
b. maintain or participate in a bona fide New York State Apprentice Program
approved by the Division of Apprentice Training of the Department of Labor
for each apprenticable trade or occupation represented in their workforce and
must abide by the apprentice to journeyman ratio for each trade prescribed
therein in the performance of the contract,
and, be it further
RESOLVED, That Common Council directs that the City Apprenticeship Incentive Program be
funded by the department responsible for funding of each associated contract, except that where
the City has agreed to bid out a contract for an outside entity (generally, a non-profit
organization), which outside entity is in fact paying the cost of that contract in part or whole, the
outside entity shall also be responsible for reimbursing the City for the out-of-pocket costs of the
Program incurred by the City in connection with that contract; and, be it further
RESOLVED, That the department responsible for accepting the certified payroll of the
contractor pursuant to any given public works contract shall also be the department responsible
for administering the Program with respect to that project, in accord with a Program Participation
Agreement, including by tracking the per-project costs of this Program; and, be it further
RESOLVED, That the Engineering Office of the Department of Public Works together with the
City Attorney’s Office and the Controller’s Office shall prepare a template Program Participation
Agreement for use under this Program, containing recommended terms not inconsistent with this
resolution; and, be it further
RESOLVED, That this resolution shall take effect 90 days after passage.