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HomeMy WebLinkAbout01-15-20 City Administration Committee Meeting AgendaIf you have a disability that will require special arrangements to be made for you to fully participate in the meeting, please contact the City Clerk at 274-6570 at least 48 hours before the meeting. Out of consideration for the health of other individuals, please refrain from using perfume/cologne and other scented personal care products at City of Ithaca meetings. Thank you for your cooperation and understanding. This meeting can be viewed via livestream on https://ithacany.viebit.com/ CITY ADMINISTRATION COMMMITTEE AGENDA ITEMS Item Voting Item? Presenter(s) Time Allotted Chair, Deb Mohlenhoff 1. Call to Order 1.1 Agenda Review 1.2 Review and Approval of Minutes Approval of December 18, 2019 Minutes 1.3 Statements from the Public 1.4 Council’s Response No Yes *Note: We will review the number of cards received at the beginning of each meeting and adjust time if needed. 15 Mins* 2. Consent 3. Finance, Budget and Appropriations 3.1 YB – NYS Grant for Cass Park 3.2 PD – Request to Amend 2020 Budget for Grant Memo to be presented prior to meeting Yes Yes Liz Klohmann, YB Director Dennis Nayor, Police Chief 5 Min 5 Min 4. City Administration, Human Resources and Policy 4.1 Request to Fly Pan-African Flag 4.2 Atty - City Apprenticeship Incentive Program for Public Works Contracts Yes Yes Dan Cogan, Chief of Staff Ari Lavine, City Attorney 5 Min 5 Min 5. Discussion 5.1 Dogs on the Commons 5.2 Council Rules of Procedure No No Public Safety and Information Comm. 15 Min 25 Min 6. Meeting Wrap-Up 6.1 Announcements 6.2 Next Meeting Date: February 19, 2020 6.3 Review Agenda Items for Next Meeting 6.4 Adjourn No All 5 Min Date: January 15, 2020 Time: 6:30 PM Location: Common Council Chambers, 3rd Floor, City Hall J:\DRedsicker\AGENDAS\City Admin Committee\2020\1-15 - Agenda.docx 1/15/2020 3. Finance, Budget and Appropriations .1 Youth Bureau - NYS Grant for Enclosure of Cass Park Rink Project RESOLVED, That the City of Ithaca applied for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation (“OPRHP”) under the Environmental Protection Fund Grant Program for the purpose of funding the Enclosure of Cass Park Rink project; and RESOLVED, That the City of Ithaca is authorized and directed to accept these grant funds in an amount not to exceed $523,269 for the project described in the grant application; and RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and conditions of the Master Contract with OPRHP for such Enclose Cass Park Rink project; and RESOLVED, That the City of Ithaca is authorized and directed to agree to the terms and conditions of any required deed of easement granted to OPRHP that affects title to real property owned by the municipality and improved by the grant funds, which may be a duly recorded public access covenant, conservation easement, and/or preservation covenant; and RESOLVED, That the governing body of the municipality delegates signing authority to execute the Master Contract and any required deed of easement to the individual(s) who hold(s) the following elected or appointed municipal office(s) or employment position title(s): Mayor and/or City Controller. CERTIFIED TRUE COPY I, Julie Holcomb, Clerk of City of Ithaca, hereby certify that the foregoing is a full, true, and accurate copy of a resolution duly and regularly adopted by the governing body of the municipality, at a meeting duly and regularly held on January 15, 2020, at which quorum was present throughout, and the required majority of the governing body voted in favor of this resolution. I further certify that this resolution is still in full force and effect and has not been revoked or modified. Dated: _________ ______________________________ Signature: Affix Seal of Municipality Here Clerk Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 “Building a foundation for a lifetime.” To: City Administration Committee From: Liz Klohmann, Director Re: Authorizing Resolution and Certification for EPF Grant Funding Date: 1/15/20 The Youth Bureau was awarded a matching grant in the amount of $523,269 from the Environmental Protection Fund Grant Program for Parks, Recreation, Preservation and Heritage (EPF) for the Enclosure of Cass Park Rink. To receive the award from a grant program administered by the New York State Office of Parks, Recreation and Historic Preservation (“OPRHP”), we must submit a duly adopted Resolution and Certification approving the City’s acceptance of grant funds and delegating signing authority to execute the New York State Master Contract for Grants and any deed of easement that may be required. J:\DRedsicker\AGENDAS\City Admin Committee\2020\1-15 - Agenda.docx 1/15/2020 3. Finance, Budget and Appropriations .2 Police – Request to Amend 2020 Budget for Grant WHEREAS, the Ithaca Police Department recently received a $10,000 grant from the Jason Sokoloff fund of the Jewish Commercial Fund, and WHEREAS, the grant is to be used for a ground control and arrest training room, which will improve the hands-on skill for the officers during arrest situations; now, therefore be it RESOLVED, That Common Council hereby amends the 2020 Authorized Police Department budget for said grant as follows: Increase Revenue Account: A3120-2705 Police Gifts and Donations $10,000 Increase Appropriation Account: A 3120-5435 Police Contracts $10,000 J:\DRedsicker\AGENDAS\City Admin Committee\2020\1-15 - Agenda.docx 1/15/2020 4. City Administration, Human Resources and Policy .1 Request to Fly Pan African Flag WHEREAS, the Community Life Commission was tasked with developing a policy regarding the flying of advocacy and commemorative flags on City facilities and protocols and procedures for flying flags at half-staff, and WHEREAS, the Community Life Commission has reviewed an application to fly the Pan- African flag on City Hall during the month of February 2020 and has forwarded its recommendation of approval to Common Council for its consideration; now, therefore, be it RESOLVED, That Common Council hereby approves the request to fly the Pan-African flag on City Hall during the month of February 2020. J:\DRedsicker\AGENDAS\City Admin Committee\2020\1-15 - Agenda.docx 1/15/2020 4. City Administration, Human Resources and Policy .2 City Apprenticeship Incentive Program for Public Works Contracts WHEREAS, the City of Ithaca from time to time undertakes construction contracts which involve the construction, reconstruction, improvement, or rehabilitation of buildings, facilities, and structures in the City of Ithaca; and WHEREAS, the City of Ithaca is making considerable efforts to increase the number of jobs in the city, and is consistently advocating for quality employment opportunities for city residents, in particular young people in the city; and WHEREAS, maintaining a qualified and skilled labor force is essential to a healthy and dynamic local economy; and WHEREAS, per Common Council resolution of January 2005, the City previously required all contracts in excess of $500,000 to include apprenticeship programs, repealing that requirement in December 2010 due to the “substantial expense incurred by the City … without a showing that this extra expense results in the local job creation that was originally intended; internal administrative problems associated with the selection process for qualified bidders …”; and WHEREAS, the City has successfully implemented and/or funded other workforce development programs such as the Hospitality Employment Training Program, the Finger Lakes ReUse Job Skills Training program, and an internship program in the City’s Department of Public Works, each of which have successfully developed a talent pool of benefit to the City; and WHEREAS, the Common Council is committed to providing such additional funding to pending, already-funded 2020 projects as may be necessary to cover the expenses of this Program’s cost arising from those projects; now, therefore, be it RESOLVED, That the Common Council of the City of Ithaca does hereby establish the City Apprenticeship Incentive Program as follows: 1. Any contractor that is awarded a contract by the City of Ithaca, and any subcontractors to that contractor, shall thereafter be eligible to participate in the City Apprenticeship Incentive Program for purposes of fulfillment of the awarded contract, thereby receiving: a. An incentive of $5 per hour for each hour worked by an eligible apprentice on the awarded contract, subject to a minimum of 100-hours of apprentice work on the project per Program-participating contractor or subcontractor, b. Up to an aggregate project-wide maximum of 2% of the total contract amount. 2. In order to qualify under the preceding paragraph, the contractor and/or subcontractors must: a. Reasonably demonstrate as part of its application to the Program that the eligible apprentices to be employed on the project are either (or both) i residents of the City of Ithaca, or J:\DRedsicker\AGENDAS\City Admin Committee\2020\1-15 - Agenda.docx 1/15/2020 ii residents of Tompkins County who also either satisfy the definition of “minority group member” in New York State Executive Law Section 310(8) or are women (or both), and b. maintain or participate in a bona fide New York State Apprentice Program approved by the Division of Apprentice Training of the Department of Labor for each apprenticable trade or occupation represented in their workforce and must abide by the apprentice to journeyman ratio for each trade prescribed therein in the performance of the contract, and, be it further RESOLVED, That Common Council directs that the City Apprenticeship Incentive Program be funded by the department responsible for funding of each associated contract, except that where the City has agreed to bid out a contract for an outside entity (generally, a non-profit organization), which outside entity is in fact paying the cost of that contract in part or whole, the outside entity shall also be responsible for reimbursing the City for the out-of-pocket costs of the Program incurred by the City in connection with that contract; and, be it further RESOLVED, That the department responsible for accepting the certified payroll of the contractor pursuant to any given public works contract shall also be the department responsible for administering the Program with respect to that project, in accord with a Program Participation Agreement, including by tracking the per-project costs of this Program; and, be it further RESOLVED, That the Engineering Office of the Department of Public Works together with the City Attorney’s Office and the Controller’s Office shall prepare a template Program Participation Agreement for use under this Program, containing recommended terms not inconsistent with this resolution; and, be it further RESOLVED, That this resolution shall take effect 90 days after passage.