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HomeMy WebLinkAboutMN-CS-2019-04-03CIVIL SERVICE COMMISSION Regular Meeting April 3, 2019 Commissioners Present: Staff Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Valerie Saul (Deputy Director of Human Resources Commissioner Richardson called the meeting to order at 11:55 am. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes from the February 27, 2019 meeting. Seconded by Commissioner Richardson. Motion carried 3-0. PUBLIC HEARING ON PROPOSED AMENDMENTS TO RULE XIV - PROBATIONARY TERM OF THE CITY OF ITHACA CIVIL SERVICE RULES Commissioner Richardson made a motion to open the public hearing on the proposal to amend Rule XIV - Probationary Term of the City of Ithaca Civil Service Rules to clarify that (1) promotions made pursuant to NYSCSL 52.7 are subject to a probationary term of not less than eight nor more than twenty-six weeks, and (2) probationers who do not successfully complete their probationary terms shall be given written notice of termination. Seconded by Commissioner Abrams. Motion carried 3-0. No one appeared to speak on the proposed amendment. Commissioner Richardson made a motion to close the public hearing. Seconded by Commissioner Abrams. Motion carried 3-0. NEW BUSINESS Resolution to A end Rule XIV - Probationary Term o the City o Ithaca Civ Service Rules Commissioner Thompson made the following motion: WHEREAS, the Ithaca Civil Service Commission deems it necessa to make ce ain changes to the Text of the City of Ithaca Civil Service Rules; and WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on April 3, 2019, for the purpose of amending Rule XIV — Probationary Term of the City of Ithaca Civil Service Rules to clarify that promotions made pursuant to New York State Civil Service Law 52.7 are subject to a probationary term of not less than eight nor more than twenty-six weeks, and that probationers who do not successfully complete their probationary terms shall be given written notice of termination, and WHEREAS, the Ithaca Civil Service Commission took public com ent on the proposed amendment into consideration, and Civil Service Co ission April 3, 2019 Page 2 WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that subject to the approval of the State Civil Service Commission, the following text be deleted from Rule XIV - Probationary Term of the City of Ithaca Civil Service Rules: Every permanent appointment from a promotion eligible list shall be for a probationary term of not less than eight nor more than twenty-six weeks. Upon written notice of the appointing authority the probationary period upon promotion may be waived and the appointee given a permanent appointment. and be it further RESOLVED, that subject to the approval of the State Civil Service Commission, the following text be added to Rule XIV Probationary Term of the City of Ithaca Civil Service Rules: Every permanent appointment from a promotion eligible list, and every promotion made pursuant to Section 527 of the New York State Civil Service Law, shall be for a probationary term of not less than eight nor more than twenty-six weeks. Upon written notice of the appointing authority the probationary period upon promotion may be waived and the appointee given a permanent appointment. and be it further RESOLVED, that subject to the approval of the State Civil Service Commission, the following text be deleted from Rule XIV- Probationary Term of the City of Ithaca Civil Service Rules: Report on Probationer's Service The appointing authority and supervisor of a probationer will carefully evaluate the probationer's work performance of the duties and responsibilities of the position. A probationer whose services are to be terminated for unsatisfactory service shall be given written notice prior to such termination and, upon request, shall be granted an interview with the appointing authority or his/her representatives. and be it further RESOLVED, that subject to the approval of the State Civil Service Commission, the following text be added to Rule XIV - Probationary Term of the City of Ithaca Civil Service Rules: Report on Probationer's Service The appointing authority and supervisor of a probationer will carefully evaluate the probationer's work performance of the duties and responsibilities of the position. A probationer whose services are to be terminated for unsatisfactory service shall be given written notice of such termination and, upon request, shall be granted an interview with the appointing authority or his/her representatives Civil Service Commission April 3, 2019 Page 3 Seconded by Commissioner Abrams. Motion carried 3-0. New Position Duties Statement and Adoption of Job Description: ICSD - Coordinat of Human Resources The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Coordinator of Human Resources. Commissioner Abrams made a motion to classify the position as Coordinator of Human Resources and adopt the job description as proposed. Seconded by Commissioner Thompson Motion carried 3-0. Revision of Driver License Requirement - Motor Equipment Mechanic The Commission reviewed and discussed a request from Assistant Superintendent of Public Works : Ray Benjamin to amend the driver license requirement for Motor Equipment Mechanic from a NYS Class B Commercial Driver License to a NYS Class D driver license. The CDL B requirement was put in place to enable mechanics to drive equipment for diagnostic and testing purposes. However, those responsibilities are typically performed by supervisory staff, and the CDL B requirement makes recruiting mechanics more difficult. In view of this, Assistant Superintendent of Public Works Ray Benjamin has requested that the driver license requirement for Motor Equipment Mechanic be amended to :a NYS Class D license. Motor Equipment Mechanic Supervisors will continue to be required to hold NYS Class B Commercial Driver Licenses. Commissioner Thompson made a motion to amend the driver license requirement for Motor Equipment Mechanic to read as follows: "Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment." Seconded by Commissioner Abrams. Motion carried 3-0. Revision of Driver License Requirements - Wastewater Treatment Plant Position At their meeting on February 28, 2018, the Civil Service Commission added a NYS Class D driver license requirement for several positions at the Wastewater Treatment Plant. Upon further reflection as to how these positions will be used, the Chief Wastewater Treatment Plant Operator would prefer to have flexibility in this requirement, with the ability to enforce a driver license requirement for assignments that require the operation of a City vehicle, without requiring a driver license` for assignments that don't require the operation of a City vehicle. After discussion, Commissioner Richardson made a motion to amend the driver license requirement for the positions of Wastewater Treatment Plant Operator Trainee, Wastewater Treatment Plant Operator, Assistant Chief Wastewater Treatment Plant Operator, Chief Wastewater Treatment Plant Operator, Laboratory Technician and Laboratory Director to read as follows: "Possession of =a valid driver license appropriate to the vehicles or equip en operated. Said license must be maintained for the duration of employment." Seconded by Commissioner Abrams. Motion carried 3-0. Civil Service Co mission April 3, 2019 Page 4 New Position Duties Statement: Public Information and Technology Ne Integration Specialist ork The Commission reviewed and discussed a New Position Duties Statement from the Public Information and Technology Department. Commissioner Richardson made a motion to classify the position as Network Integration Specialist. Seconded by Commissioner Thompson. Motion carried 3-0. Update of Job Description: Network Integration Specialist The Commission reviewed proposed updates to the Network Integration Specialist job description. The updates reflect the current supervisory structure, and the technology currently in use in City operations; they do not change the overall scope or nature of the position. Commissioner Richardson made a motion to update the Network Integration Specialist job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: DPW Engineering Division: Engineering Technician The ` Commission reviewed and discussed a New Position Duties Statement from the Engineering Division of the Department of Public Works. Commissioner Abrams made a motion to classify the position as Engineering Technician. Seconded by Commissioner Richardson. Motion carried 3-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Richardson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Thompson. Motion carried 3-0. Administrative Assistant #70-095 Payroll Coordinator #61-696 Establishment of Eligible Lis Commissioner Thompson made a motion to establish the eligible lists specified belo for the time period indicated. Seconded by Commissioner Abrams._ Motion carried 3-0. Electrician #65-616 (2 years) Supervisor of Electrical Services #78-107 (1 year) Civil Service Commission April 3, 2019 Page 5 Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Abrams made a motion to add candidates to the continuous -recruit ent, eligible lists. Seconded by Commissioner Thompson. Motion carried 3-0. Approval of Personnel Transactions Commissioner Richardson made a motion to approve the Personnel Transactions. Seconded by Commissioner Thompson. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, May 1 2019 a 11.3 arm With no further business, the meeting was adjourned at 12:52 pm.