HomeMy WebLinkAboutMN-CS-2019-01-16CIVIL SERVICE COMMISSION
Regular Meeting
January 16, 2019
Commissioners Present: Commissioner Abrams
Commissioner Thompson
Excused: Commissioner Richardson
Staff Present: Valerie Saul (Deputy Director of Human Resources)
Commissioner Thompson called the meeting to order at 12:00 pm.
APPOINTMENT OF ACTING CHAIR
Commissioner Abrams made a motion to appoint Commissioner Thompson as Acting Chair
of the meeting. Seconded by Commissioner Thompson. Motion carried 2-0.
ELECTION OF CHAIRPERSON
Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson
of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried
2-0.
APPROVAL OF MINUTES
Commissioner Abrams made a motion to approve the minutes of the December 12, 2018
meeting. Seconded by Commissioner Thompson. Motion carried 2-0.
DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE
SECRETARY
Commissioner Abrams made the following motion:
WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held
on January 16, 2019, has reviewed the functions and responsibilities of the Commission and
the Executive Secretary and has determined that certain functions may be carried out more
efficiently and effectively by the Executive Secretary.
NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service
Commission be delegated and is authorized to carry out the following functions on behalf of
the Ithaca Civil Service Commission:
Certify payrolls;
Approve and/or disapprove permanent, provisional and other temporary
appointments to competitive class positions;
Approve and/or disapprove appointments to non-competitive, labor and exempt class
positions;
Civil Service Commission
January 16, 2019
Page 2
Approve and/or disapprove personnel transactions including, but not limited to,
appointments, promotions, demotions, resignations, retirements, lay-offs, removals,
transfers, reinstatements, leaves of absence, and suspensions;
Manage and administer the examination process including, but not limited to, ordering
examinations, preparing and issuing exam announcements, ordering exam materials,
receiving and securing exam materials, approving and disapproving requests for
alternate test dates or testing accommodations, administering examinations to
candidates, calculating and awarding seniority points, and receiving and processing
exam results;
Manage eligible lists including, but not limited to, certifying eligibles for appointment,
canvassing eligible lists, and restricting or reinstating candidates from or to eligible
lists;
Approve and/or disapprove applications for examination, employment or promotion;
Determine eligibility for transfer or reinstatement, within the parameters set forth in
NYS Civil Service Law and the City of Ithaca Civil Service Rules;
Establish qualifications for promotional examinations;
Approve and/or disapprove claims for veterans and disabled veterans credits;
Review and recommend classification of positions;
Maintain and manage roster records, personnel files, and other employment records;
Prepare, maintain and manage the official records of the Ithaca Civil Service
Commission, including meeting agendas, meeting minutes, job descriptions, duties
statements, examination records, eligible lists, and annual reports;
Prepare and maintain the City of Ithaca Civil Service Rules.
AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the
appointment of Deputy Director of Human Resources Valerie Saul as its Executive
Secretary.
Seconded by Commissioner Thompson. Motion carried 2-0.
NEW BUSINESS
New Position Duties Statement: DPW – Heavy Equipment Operator (2)
The Commission reviewed and discussed a New Position Duties Statement from the
Department of Public Works for two new positions. Commissioner Thompson made a
motion to classify both positions as Heavy Equipment Operators. Seconded by
Commissioner Abrams. Motion carried 2-0.
New Position Duties Statement: ICSD – Administrative Assistant (2)
The Commission reviewed and discussed a New Position Duties Statement from the Ithaca
City School District for two new positions in the Human Resources Department.
Commissioner Thompson made a motion to classify both positions as Administrative
Assistants. Seconded by Commissioner Abrams. Motion carried 2-0.
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January 16, 2019
Page 3
EXECUTIVE SESSION
Commissioner Thompson made a motion to go into executive session to discuss civil service
examination matters. Seconded by Commissioner Abrams. Motion carried 2-0. During
executive session, the Commission took the following actions:
CONTINUING BUSINESS
Establishment of Eligible Lists
Commissioner Abrams made a motion to establish the eligible lists specified below for the
time period indicated. Seconded by Commissioner Thompson. Motion carried 2-0.
Employee Health and Safety Coordinator #65-037 (1 year)
Police Lieutenant #70-899 (2 years)
Report on Eligible Lists Established in December 2018
Deputy Human Resources Director Saul reported that the following eligible lists were
established in December 2018, on the dates indicated, for the time period indicated:
Assistant Property Manager #64-349, established on December 14, 2018, for 1 year
Ithaca Commons Maintenance Supervisor #78-682, established on December 26,
2018, for 1 year
Public Information Specialist #66-335, established on December 26, 2018, for 1 year
Addition of Candidates to Continuous Recruitment Eligible Lists
Commissioner Thompson made a motion to add candidates to the continuous recruitment
eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0.
Approval of Personnel Transactions
Commissioner Thompson made a motion to approve the Personnel Transactions.
Seconded by Commissioner Abrams. Motion carried 2-0.
The next Civil Service Commission meeting will be held Wednesday, February 27, 2019 at
11:30 am.
With no further business, the meeting was adjourned at 12:40 pm.