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HomeMy WebLinkAbout2017-11-28-TB-FINAL-minutesTOWN BOARD MEETING Town of Ulysses November 28, 2017 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the town’s website and clerk’s board. ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Liz Thomas 1st Deputy Supervisor/Board member- Nancy Zahler Board members- Rich Goldman, Michael Boggs, Mr. Hertzler (arrived at 8:08pm) Town Clerk- Carissa Parlato Bookkeeper- Nina Thompson OTHERS PRESENT: (none) CALL TO ORDER: Ms. Thomas called the meeting to order at 7pm. GENERAL BUSINESS: APPROVAL OF MEETING AGENDA RESOLUTION 2017-210: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for November 28, 2017. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 11/28/17 PRIVILEGE OF THE FLOOR: (none) GENERAL ANNOUNCEMENTS: Ms. Thomas shared the following: • She has been contacted by a few residents with concerns about the trash incinerator in Romulus. 2 • NOAA is holding a snow squall webinar that may be of interest to board members • She proposed that the board allow her to sign 2018 contracts at the December meeting rather than in January. Ms. Zahler shared that the Jacksonville Community Association (JCA) has new board members and they have agreed to approve the MOU (memorandum of understanding) with the town for assistance in park maintenance. OLD BUSINESS: WATER DISTRICT- ROUTE 89 RESOLUTION 2017-211: ROUTE 89 WATER DISTRICT PRELIMINARY COST ESTIMATES WHEREAS, residents along Route 89 in the Town of Ulysses have requested the Town of Ulysses look into the possibility of creating a water district along all or part of NYS Route 89 from the town line with Ithaca to Taughannock Park, and WHEREAS a rough estimate of area and expense would assist residents to decide whether to petition the Town Board to proceed with an officially engineered Map, Plan and Report. Therefore be it, RESOLVED that the Ulysses Town Board approves funding for a preliminary cost estimate to be done by the Town Engineering firm, MRB, for a potential water district along Route 89, including Maplewood Point Road. Costs are not to exceed $3,500. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 11/28/17 CONSIDERATION OF FIRE CONTRACT RESOLUTION 2017-212: APPROVAL OF FIRE CONTRACT WHEREAS, a fire protection district known as “the Fire Protection District of the Towns of Ulysses, Hector and Covert” (hereafter referred to as “the Fire Protection District”) has been duly established in the said towns; and WHEREAS, the Fire Protection District encompasses the following territory in the Town of Ulysses: All of the Town of Ulysses, excepting the area within the limits of the incorporated Village of Trumansburg; and 3 WHEREAS, the Village of Trumansburg (hereafter referred to as “the Village”) maintains a volunteer fire department, with adequate and suitable apparatus, equipment and training for the furnishing of fire protection services within the Fire Protection District; and WHEREAS, Town Law §184 permits a town to contract with a village which maintains adequate and suitable apparatus and appliances for the furnishing of fire protection services in such fire protection district; and WHEREAS, the Town wishes to contract with the Village to provide fire protection services in the Fire Protection District; and WHEREAS, a public hearing as required by §184 of the Town Law was duly advertised on November 18, 2017, and was held on November 28, 2017 at 6:45 p.m. at the Town of Ulysses Town Hall, NOW, THEREFORE, BE IT RESOLVED THAT: The Town Board of the Town of Ulysses hereby approves and authorizes execution of the attached Agreement between the Village and the Town, whereby the Village will provide the Town with fire protection capable of respo nding to fire related and health related emergencies on an ongoing basis within the Fire Protection District, for the period from January 1, 2018 until December 31, 2018. And be it further RESOLVED that pursuant to the Agreement, the Town shall pay the Village the sum of $230,882.19 for such services, on or before March 1, 2018, and be it further RESOLVED that the Supervisor of the Town of Ulysses is hereby authorized to execute the Agreement on behalf of the Town of Ulysses. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 11/28/17 CONSIDERATION OF EMS CONTRACT RESOLUTION 2017-213: 2018 EMS CONTRACT WHEREAS, the Town Board established the Town of Ulysses Ambulance District by resolution adopted on March 12, 2013; and 4 WHEREAS, pursuant to Town Law §198(10-f) (a) (ii) and (iii), the Town Board is authorized to contract with a municipal corporation on behalf of an ambulance district for provision of ambulance services; and WHEREAS, the Village of Trumansburg (hereafter referred to as “The Village”), a municipal corporation, maintains an ambulance department with a basic and advanced life support transporting ambulance service; and WHEREAS, the Town wishes to provide ambulance services to its residents in the Town of Ulysses Ambulance District; and WHEREAS, such emergency services are vital and necessary to the health and welfare of the inhabitants of the Town; and WHEREAS, in joint cooperation as contemplated by General Municipal Law 122-b, the Town and the Village wish to cooperate to provide an ambulance service to persons situated in the Town of Ulysses Ambulance District; NOW, THEREFORE, BE IT RESOLVED THAT: The Town Board of the Town of Ulysses, on behalf of the Town of Ulysses Ambulance District, hereby approves and authorizes execution of the attached Agreement between the Village and the Town, whereby the Village will provide the Town with basic and advanced life support emergency medical ambulance services, which complies with the regulations of the New York State Department of Health, Bureau of Emergency Medical Services to serve the emergency medical needs of those persons within the boundaries of the Town of Ulysses Ambulance District. Services to be provided include Basic Life Support transport and treatment and arranging for or providing Advanced Life Support Treatment. And be it further RESOLVED that pursuant to the Agreement, the Town shall pay the Village the sum of $361,906.16 for such services, for the period 1/1/18 through 12/31/18, paid on or before March 1, 2018, and be it further RESOLVED that the actual cost to town taxpayers is reduced by amblance billing revenue, and BE IT FURTHER RESOLVED THAT, pursuant to Town Law §198(11), the Agreement shall be executed by the signatures of a majority of the members of the Town Board. Moved: Ms. Thomas Seconded: Ms. Zahler Mr. Goldman inquired about current use of EMS services by CARS (Cayuga Addiction and Recovery Services). Ms. Zahler, Mr. Boggs and Ms. Thomas shared that they have been in touch with the EMS Manager and are working on a st rategy for keeping CARS calls/costs down. Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye 5 Mr. Goldman aye Vote: 4-0 Date Adopted: 11/28/17 NEW BUSINESS: PAID FAMILY LEAVE PROGRAM Ms. Thomas shared that NY state passed this policy in 2016 and municipalities can choose to opt -in. RESOLUTION 2017-214: NYS PAID FAMILY LEAVE WHEREAS, New York State passed legislation called the Paid Family Leave Law (PFL) in 2016 to allow employees to leave work for reasons such as • bonding with a newly born, adopted, or fostered child; • caring for a family member with a serious health condition; or • assisting loved ones when a family member is deployed abroad on active military service WHEREAS while businesses must comply with the state law, municipalities may choose to opt into the law to include PFL as a benefit; and WHEREAS funding for the PFL may be paid by the employer or deducted from employee’s pay. The 2018 rate of deduction is 0.126% of their salary with a maximum annual contribution of $85.56 per covered employee; and WHEREAS if used, the benefit covers: • Wage replacement for 8 weeks in 2018, increasing to 12 weeks by 2021; • Job protection upon return from Paid Family Leave; and • Continuation of health insurance while out on Paid Family Leave. WHEREAS the PFL is part of NYS disability coverage and the town of Ulysses covers the cost of disability insurance THEREFORE, BE IT RESOLVED that the Ulysses Town Board approves enrolling in the New York State Paid Family Leave Program; and further RESOLVED that the town will cover the cost of this benefit in 2018, and be it further RESOLVED that language will be added to the Town of Ulysses Personnel Policy to cover this benefit. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye 6 Vote: 4-0 Date Adopted: 11/28/17 Ms. Zahler made a motion to rescind Resolution 2017-214, seconded by Mr. Boggs. RESOLUTION 2017-214: NYS PAID FAMILY LEAVE (revised) WHEREAS, New York State passed legislation called the Paid Family Leave Law (PFL) in 2016 to allow employees to leave work for reasons such as • bonding with a newly born, adopted, or fostered child; • caring for a family member with a serious health condition; or • assisting loved ones when a family member is deployed abroad on active military service WHEREAS while businesses must comply with the state law, municipalities may choose to opt into the law to include PFL as a benefit; and WHEREAS funding for the PFL may be paid by the employer or deducted from employee’s pay. The 2018 rate of deduction is 0.126% of their salary with a maximum annual contribution of $85.56 per eligible employee ; and WHEREAS if used, the benefit covers: • a partial wage replacement for 8 weeks in 2018, increasing to 12 weeks by 2021; will be provided in accordance with the NYS PFL program • Job protection upon return from Paid Family Leave; and • Continuation of health insurance while out on Paid Family Leave. WHEREAS the PFL is part of NYS disability coverage and the Town of Ulysses covers the cost of disability insurance THEREFORE, BE IT RESOLVED that the Ulysses Town Board approves enrolling in the New York State Paid Family Leave Program; and further RESOLVED that the town will cover the cost of this benefit in 2018, and be it further RESOLVED that language will be added to the Town of Ulysses Personnel Policy to cover this benefit. Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler absent Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 11/28/17 7 WORKERS COMPENSATION CONTRACT (Mr. Hertzler arrived at this time.) RESOLUTION 2017-215: APPROVAL OF WORKERS’ COMPENSATION INSURANCE FOR 2018 WHEREAS the Town of Ulysses asked for quotes for Workers’ Compensation Insurance coverage for 2018, and received three quotes through our reps at The Partners insurance company, BE IT RESOLVED that the Ulysses Town Board accepts the quote received by The Partners for Workers Compensation Insurance from PERMA for coverage in 2018-2019 for the 2018 quoted amount of $18,288, a savings of $2,707 from 2017. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler abstain Mr. Boggs aye Mr. Goldman aye Vote: 4-0 Date Adopted: 11/28/17 APPROVAL OF MEDICARE PLAN FOR 2018 Ms. Zahler shared information on other medicare plans. RESOLUTION 2017-216: APPROVAL OF MEDICARE PLAN FOR 2018 WHEREAS the Town of Ulysses Personnel Policy states that Medicare eligible employees and retirees may be entitled to a Medicare Supplemental plan; and WHEREAS the Town Board will determine that plan on an annual basis THEREFORE BE IT RESOLVED that the Town Board names Excellus Medicare Blue PPO CoPay Plan as the plan for 2018 at the quoted amount of $409.42 per month per enrollee. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 11/28/17 8 APPROVAL OF 2018 WATER RATES FOR WATER DISTRICTS 3 AND 4 RESOLUTION 2017-217: APPROVAL OF 2018 WATER RATES FOR WATER DISTRICTS 3 AND 4 WHEREAS, the water rate for Ulysses Water District s 3 and 4 is based on what is charged by the Town of Ithaca with no additional fees; and WHEREAS the Town of Ithaca has increased the water rate for 2018, Therefore be it RESOLVED that the water rate for Water Districts 3 and 4 is $7.31/1000 gallons. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 11/28/17 CANCELATION OF THE DECEMBER 26 TOWN BOARD MEETING RESOLUTION 2017-218: CANCELATION OF THE DECEMBER 26 TOWN BOARD MEETING RESOLVED that the December 26, 2017 meeting of the Ulysses Town Board is cancelled. Moved: Ms. Thomas Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 11/28/17 SETTING THE DATE FOR THE 2018 ORGANIZATIONAL MEETING RESOLUTION 2017-219: SETTING THE DATE FOR THE 2018 ORGANIZATIONAL MEETING RESOLVED that the 2018 Organizational meeting will be held on Thursday, Jan. 4, 2018 at 8am. Moved: Ms. Thomas Seconded: Mr. Boggs 9 Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 11/28/17 PRIVILEGE OF THE FLOOR: (none) MONTHLY BUSINESS: APPROVAL OF MINUTES- 11/14 RESOLUTION 2017-220: APPROVAL OF MINUTES- 11/14 BE IT RESOLVED that the Ulysses Town Board approve the minutes of the Town Board meetings on 11/14 (as amended). Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 11/28/17 ADJOURN: Mr. Goldman moved to adjourn the meeting at 8:58pm; seconded by Ms. Zahler. Respectfully submitted by Carissa Parlato on 12/5/17.