HomeMy WebLinkAboutMN-BPW-2019-02-19BOARD OF PUBLIC WORKS PROCEEDINGS
CITY OF ITHACA, NEW YORK
Regular Meeting 6:06 p.m. February 19, 2019
PRESENT:
Mayor Myrick
Commissioners (3) – Blalock, McCormick, Morache
OTHERS PRESENT:
Superintendent of Public Works – Thorne
Assistant Superintendent of Water and Sewer – Whitney
Assistant Superintendent of Streets and Facilities – Benjamin
Director of Engineering – Logue
Director of Parking – Messmer
Common Council Liaison – McGonigal
Executive Assistant – Servoss
EXCUSED:
Commissioners (3) – Greene, Jenkins, Warden
City Attorney – Lavine
ADDITIONS OR DELETIONS TO THE AGENDA:
No changes were made to the agenda.
MAYOR’S COMMUNICATIONS:
The Mayor did not have any communications at this time.
COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE THE BOARD:
John Graves, South Hill Advisor y Committee, read a letter to the Board regarding pedestrian
safety in the area of South Hill Elementary School, and the intersection Hillview at Hudson
Street:
Rethinking the Pedestrian Crossing at Hudson, Hillview and Renzetti
(Comment prepared for the City of Ithaca Board of Public Works meeting on November 20,
2018)
The new traffic calming signage on South Hill at the intersection of Hudson, Hillview and Renzetti is woefully
inadequate for the pedestrians wanting to cross at this intersection. In the thirty years that I have lived on
South Hill, commuter traffic on Hudson Street has dramatically increased due to developments in the Town,
Ithaca College and Therm. The vast majority of these cars going both up and down Hudson fail to yield to
pedestrians at the Hillview/Renzetti intersection.
Many of the folks wanting to cross at this intersection are the people entering and leaving the South Hill
Recreation Trail, as well as the parents walking their children to and from the South Hill Elementary School.
These two groups of pedestrians rely on this intersection for a safe crossing during the day.
Late night car traffic on the weekends has also dramatically increased and this traffic is moving recklessly
fast. Add-in the many IC students walking on Hudson late at night and you have one more reason why a
safe crossing solution is needed at the Hudson, Hillview/Renzetti intersection.
A four-way stop at this critical intersection has been suggested by the Traffic and Pedestrian Committee of
the South Hill Civic Association and one hundred South Hill residents, parents and concerned citizens have
signed a petition to that effect. Currently, the City’s traffic engineers do not agree with this assessment and
are conducting a second traffic study to assess the situation further.
It is our fervent hope that the City traffic engineers will find a solution that reduces the stress for pedestrians
at this important South Hill neighborhood crossing.
Thank you,
--
John Graves
319 Pleasant Street
Ithaca, NY
607-279-4980
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Regular Meeting
RESPONSE TO THE PUBLIC
No response was offered.
REPORTS
Council Liaison
CC Liaison McGonigal reported that neighbors on Spencer Road were still dealing with
significant problems, including interrupted mail deliver, problems with drainage off Stone
Quarry Road, Spencer Road resident JP Vico was still mad that people were turning around in
his driveway, and residents at Morris Heights Apartments were complaining that delivery trucks
couldn’t turn around.
Board Liaisons
Commissioner Blalock, Planning and Economic Development Board Liaison, reported that the
Chainworks presentation planned for February was cancelled; the Ithaca Falls project was still
moving forward, and several new buildings were planned on properties near Meadow Street.
Mayor Myrick reported that Harold’s Square contractor and developer had a disagreement
ending with them parting ways, and a new contractor was planning to begin building. This
disagreement may have caused the project to be extended for an additional year.
Commissioner McCormick asked CC Liaison McGonigal about the status of the traffic light at
Elm Street, Floral Avenue, and Hector Street. CC Liaison McGonigal responded that there
hadn’t been any angry emails and he had not witnessed any issues. He was happy to report
the island was working well.
Superintendent and Staff
Dir. of Eng. Logue reported that an internal meeting was held to discuss concerns from
Spencer Road residents; currently out to bid for the sidewalk project on South Aurora Street
from Hillview to the city line; Town of Ithaca had a public meeting scheduled in March about
adding a sidewalk from the city line to the Ithaca College entrance; an item on the City
Administration Committee agenda was to approve funding for the Cecil A. Malone Bridge
project, and staff was discussing adding a sidewalk across the railroad.
Asst. Supt. Benjamin reported that the extreme cold then extreme warmth have cause major
potholes; staff was working on a public works apprenticeship program with the County and
Town, in which three interns would be hired and rotated between each municipality; crews
were dealing with ice jams and flooding in the golf course between storms; parks crews were
removing trees to prepare for spring plantings; and staff was catching up on mandatory
training.
Asst. Supt. Whitney reported there were 17 water main breaks this year; crews were moving
water services so when North Aurora Street Bridge was rebuilt this year, the water main would
be suspended under the bridge; staff had begun the hiring process for a new Working
Supervisor and HEO crews, and anticipating advertising for LEOs in April; and crews were
working diligently on the College Avenue utility design.
Dir. of Parking Messmer reported that both the Seneca Street and Dryden Road Garages’ new
equipment was working well, and the equipment installation in Green Garage was still in
progress. He noted that the equipment installs had taken longer than initially anticipated.
Training for the software would be provided for Chamberlain’s office and parking staff. He
further reported that he was working with a Cornell Engineering Student Internship Program to
conduct a wayfinding study and design a standardized sign plan within the City; he was still in
process of writing the Request for Qualifications for the Comprehensive Parking Study; and a
new Rover Parking Lot Attendant should begin tomorrow to cover nights and weekends in the
garages.
Supt. Thorne reported that there were about 20 applicants for th e apprenticeship program;
Water and Sewer staff were designing the College Avenue utility plan for this year, and there
was a meeting with DDS tomorrow to get some consulting since DDS does a maj ority of
NYSEG’s installations. He further reported on the ice problems in Fall Creek; staff selected
Ecologic to help with modifying the Wastewater Treatment Plant’s SPDES Permit in order to
change the outfall; the City finally got purchase agreements from NYSEG for the street lights
and he was expecting back and forth between attorneys; He would like a small working
committee to work on revamping the City’s street light system and asked for a volunteer from
Common Council and Board of Public Works; and NYSDEC finally put the sediment facility
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Regular Meeting
project out to bid. Commissioner Blalock volunteers to participate in the Street Light
Subcommittee.
ADMINISTRATION AND COMMUNICATIONS:
Approval of the August 21 and September 18, 2018, Board of Public Works Meeting
Minutes – Resolution
RESOLVED, That the minutes of the August 21, 2018, and September 18, 2018, Board of
Public Works meeting be approved as amended.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Resolution to Repeal DPW Drug and Alcohol Testing Policy Statement
WHEREAS, the City of Ithaca Department of Public Works has a Policy Statement for Drug
and Alcohol Testing, adopted by the Board of Public Works on December 11, 2002, which
follows US Department of Transportation regulation 49 CFR Part 40 for employees who are
required to hold Commercial Drivers Licenses, but which also imposes additional penalties on
DPW employees who have positive test results, and
WHEREAS, the additional penalties imposed by the DPW policy statement have the potential
to penalize the Department of Public Works and the City of Ithaca as well, by placing the
employee who tests positive on unpaid leave for an undefined period of time (typically 1 to 2
months), thereby leaving the DPW workforce shorthanded, and
WHEREAS, the Superintendent of Public Works, in consultation with Human Resources and
the City Attorney’s office, is desirous of developing new penalties for employees who test
positive on random drug tests, and which such process shall be consistent with USDOT 49
CFR Part 40 and the Tompkins County Consortium Drug and Alcohol Testing Program Policy,
the latter of which was adopted by the City of Ithaca in 2010, and
WHEREAS, adoption of a new DPW policy, implemented and modified as needed from time to
time by the Superintendent of Public Works, requires the repeal of the current policy, therefore
be it
RESOLVED, That the City of Ithaca, Department of Public Works Omnibus Drug and Alcohol
Testing Policy Statement adopted by the Board of Public Works on December 11, 2002 is
hereby repealed, and be it further
RESOLVED, That the Superintendent of Public Works shall adopt a new and similar policy
and, in consultation with Human Resources and the City Attorney’s office, will develop new
penalties thereunder for employees who are required to participate and subsequently fail
random drug and alcohol tests.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Supt. Thorne explained that recent situations made staff realize that the most current policy
was adopted in 2002, and Human Resources thought it was time to repeal the current policy in
order to handle issues through management and attorney’s office.
BUILDINGS, PROPERTIES, REFUSE AND TRANSIT:
Resolution to Authorize Execution of a License Agreement for Installation and
Maintenance of TCAT Bus Shelters within the City Right of Way
WHEREAS, Tompkins Consolidated Area Transit, Inc. (TCAT), a not-for-profit corporation, has
received funding to install certain bus shelters within the City of Ithaca; and
WHEREAS, the current proposed site to utilize an existing concrete pad, installed by the City,
and within the City’s right of way east of the Salvation Army building, located at 150 North
Albany Street; and
WHEREAS, the installation and maintenance of bus shelters provides a benefit to City
residents; and
WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public
works uses or needs, due to the existing use of City owned property at this location; and now,
therefore, be it
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Regular Meeting
RESOLVED, That the Board of Public Works authorizes the Mayor, upon the advice and
counsel of the City Attorney, to enter into a revocable license agreement with TCAT for
installation of the above-referenced bus shelter.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Dir. of Eng. Logue explained that since TCAT was a legal entity and the locations were in the
City’s right of way, and the City agreed to pour the concrete slab, it would be prudent to have
an agreement in place.
HIGHWAYS, STREETS AND SIDEWALKS:
Vision Zero Initiative
Eric Hathaway, Transportation Engineer, joined the Board for the discussion of this topic,
explaining that Vision Zero was a more holistic initiative for safety that ensured collaboration
with the Police Department and the health community.
He stated that he met with hospital staff to get a better idea of true reasons of crashes. He
was looking at more than just the number of crashes, and thought Vision Zero was an
aggressive way to reduce serious injuries.
First step was to try to reduce the city-wide default speed limit.
City Speed Limit Change
Transportation Engineer Hathaway remained and explained that since Boston had changed
their default speed limit, it helped reduce safety issues. The goal was to reach out to other
communities to ask if they would opt in if the NYS law was changed to allow municipalities to
reduce city-wide speed limits to under 30 mph.
Commissioner Morache expressed agreement with both initiatives. Discussion followed on the
floor regarding residents having a shared vision of safety on the roadways.
2019 Traffic Calming Program Recommendations
Transportation Engineer Hathaway explained that after a few years of this program and looking
at some of the requests, a lot of the speed related request locations already had lower speed
limits, and he wanted to start conversations to get public input.
He explained the evaluation of all of the traffic calming requests that had been received. The
biggest issue that disqualified many of the streets needing traffic calming were due to
emergency services, such as speed humps may not work, but speed cushions may work on
those roads. He was looking for Board approval of the program recommendations.
Discussion followed on the floor regarding traffic calming initiatives being stopped or delayed
because the Fire Department opposed them and staff should ask the Fire Department what the
City could do to increase community and traffic safety. Transportation Engineer Hathaway
suggested that Ithaca become a NACTO City, which is a national organization that was doing
what Ithaca was trying to do in other cities around the nation.
Dir. of Eng. Logue stated that all of the traffic calming requests had been submitted by
residents, and if the Board did not believe some recommendations would be worth pursuing,
that was fine.
PARKING AND TRAFFIC:
304 Mitchell Street Request for Residential Parking Permits
City Clerk Julie Holcomb joined the Board for the discussion of this topic. Mayor Myrick
explained the request and the issues brought up during the Board’s discussion in January
2019.
Commissioner McCormick stated that because there was a lack of clarity in the City Code as
to who should be grandfathered in and who shouldn’t, he believed that the grandfathered
cases should be exceptions to the rule, rather than the other way around.
City Clerk Holcomb responded that there was a distinction between granting permits to
properties that don’t have enough off -street parking vs. granting permits to individual people
due to medical conditions. The big problem is that the City Clerk’s office does not know when
properties change hands.
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Regular Meeting
Discussion followed on the floor regarding the limited number of reasons for exceptions t hat
allow permits to be granted. Out of four situations, a lack of off -street parking was only one.
Extensive discussion followed on the floor regarding the property fitting in the rules for the
Residential Parking Permit System (RPPS) zone, clarification that the front of the house faced
Mitchell Street, which had no on-street parking, but the entrance and driveway was accessible
from Delaware Street, which did have on-street parking.
City Clerk Holcomb suggested that wording in resolutions granting permit exceptions should
include “Resident of such address, and subsequent residents…” or “This individual…” This
type of wording would offer clarity to the Clerk’s office for future applications. She further
suggested that the Board pass a resolution specifying specific addresses similar to this
address that would be automatically granted hardship permits. She noted that 304 Mitchell
Street would be issued two RPPS permits. The Board agreed.
Resolution to Add a Handicap Parking Sign located at 126 Farm Street
WHEREAS, the Board of Public Works (BPW) has promulgated regulations, adopted October
6, 2010, for implementation of a Schedule of Traffic Regulations, which was established by
Common Council by Ordinance No. 2010-08, and
WHEREAS, in accordance with Chapter 346 of the City Code, entitled Vehicles & Traffic, and
in accordance with the BPW Regulations, the BPW may grant hardship requests, and
WHEREAS, a request has been received for a handicap parking sign on the east side of the
100 block of Farm Street, in the vicinity of 126 Farm, and
WHEREAS, this Handicap Parking space can be used by any driver with a handicap parking
permit or license plate; now and therefore, be it
RESOLVED, That the BPW hereby approves the installation of a Handicap Parking Sign and
space to be installed at the above -mentioned address.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Dir. of Eng. Logue stated that this resolution did not need to come to the Board and the staff
could grant these requests with only the appeals coming to Board.
Resolution to Add a 15 minute Parking Zone in Front of CFCU Community Credit Union
on Esty Street
WHEREAS, the Board of Public Works (BPW) has promulgated regulations, adopted October
6, 2010, for implementation of a Schedule of Traffic Regulations, which was established by
Common Council by Ordinance No. 2010-08, and
WHEREAS, the south side of Esty Street, from its intersection with Meadow Street, to a point
approximately 210 feet to the east, is now regulated as No Parking Anytime, and
WHEREAS, the north side of Esty Street, from its intersection with Meadow Street, to a point
approximately 50 feet to the east, is now regulated as No Parking Anytime, and
WHEREAS, No Parking Anytime can be used for Standing but does not allow the driver to
leave the vehicle, and
WHEREAS, the No Parking Anytime zone on the south side of Esty Street mentioned above, is
consistently used by clients who park, leave their vehicle, and do business at the Corn ell
Federal Credit Union adjacent to this No Parking Anytime zone, and
WHEREAS, the No Parking Anytime zone on the south side of Esty Street could also be used
as a short-term parking zone, with no impact to the current traffic flow on the street, and
WHEREAS, the two aforementioned No Parking Anytime zones on Esty Street mentioned
above are incorrectly listed in Section 346-64 Schedule XIV: No Standing, now, be it
RESOLVED, That Section 346-64 Schedule XIV: No Standing be amended as follows:
Remove the following entry from this schedule:
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Regular Meeting
Name Side Location
Esty Street Both From a point 50 feet east of Meadow Street to a
point 125 feet west thereof
Now, be it further
RESOLVED, that Section 346-62 Schedule XII: Parking Prohibited at All Times be amended to
include the following for Esty Street:
Name Side Location
Esty Street North From its intersection with Meadow Street, to a
point approximately 50 feet east thereof
And be it further
RESOLVED, That a 15 minute parking zone be established on the south side of Esty Street
beginning at a point located three (3) feet east of the east edge of the Cornell Federal Credit
Union parking lot entrance driveway to a point located 100 feet east thereof and, now, be it
further
RESOLVED, That Section 346-68 Schedule XIII: Time Limit Parking be amended to add the
following for Esty Street:
Name Side
Time Limit:
Hours/Days Location
Esty Street South 15 min: All/All Beginning at a point located three (3) feet
east of the east edge of the Cornell Federal
Credit Union parking lot entrance driveway to
a point located 100 feet east thereof.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
The Board had no objections.
Resolution to Establish No Parking Anytime on Both Sides of the Full Length of Pier
Road
WHEREAS, the Board of Public Works (BPW) has promulgated regulations, adopted October
6, 2010, for implementation of a Schedule of Traffic Regulations, which wa s established by
Common Council by Ordinance No. 2010-08, and
WHEREAS, Pier Road is only 22 to 24 feet wide, this pavement width being insufficient to
accommodate parking a vehicle fully on the paved roadway without obstructing the traveled
way to an unacceptable degree, and
WHEREAS, in order for vehicles to park on Pier Road, without obstructing traffic, the vehicles
would have to be parked off the edge of pavement, and
WHEREAS, there are no paved or gravel shoulders that can be utilized for parking, and the
roadsides are mostly grass turf which cannot sustain repeated instances of parking without
excessive damage; therefore, be it
RESOLVED, That the Board of Public Works hereby designates both sides of Pier Road, for
the full length of the road as a “No Parking Any Time” zone, and, be it further
RESOLVED, That Section 346-62 and Schedule XII be amended to include the following for
Pier Road:
Name Side Location
Pier Road Both Entire Length
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Section 346-62 Schedule XII Parking Prohibited at All Times
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Regular Meeting
Discussion followed on the floor regarding where vehicles were currently parking on the grass
along the TCAT property if the parking lots were full. Dir. of Parking Messmer stated the street
was too narrow, and crews would post signs on a short distance from Willow Street past the
Streets and Facilities property.
Resolution to Establish 15-minute Parking on the North Side of East Court Street
Adjacent to Temple Beth El
WHEREAS, the Board of Public Works (BPW) has promulgated regulations, adopted October
6, 2010, for implementation of a Schedule of Traffic Regulations, which was established by
Common Council by Ordinance No. 2010-08, and
WHEREAS, there exists an approximately 50 foot “No Parking Any Time” zone located on the
North Side of East Court Street adjacent to Tem ple Beth El, which is not presently listed in
Section 346-62 Schedule XII Parking Prohibited at All Times for Court Street, and
WHEREAS, Temple Beth El operates a pre-school from 9:00 a.m. to 3:00 p.m. and parents
need curbside short-term parking to drop off and escort pre-school children into and out of the
Temple, and
WHEREAS, the current No Parking Any Time zone allows parents to stand to drop of children,
but does not allow parents to leave the vehicle and escort pre-school children into and out of
the Temple for school, and
WHEREAS, Section 346-68 Schedule XVII, must be updated to add this zone; now, therefore,
be it
RESOLVED, That the Board of Public Works hereby changes the designation of the No
Parking Any Time zone on East Court Street adjacent to the Temple Beth El to be 15 minute
parking, and, be it further
RESOLVED, That Section 346-68 Schedule XVII Time Limit Parking for East Court Street be
amended to read as follows:
Name Side
Time Limit
Hours/Days Location
Court Street
(Added 11-16-11)
North 15 mins. 8:00 am
to 5:00 p.m.
Monday through
Friday
Between the driveways for 720
West Court Street and 710-712
West Court Street
Court Street North 15 mins. All/All From a point 20 ft. west of Tioga
Street to a point 70 ft. west of
Tioga St.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Dir. of Parking Messmer explained that a preschool was located in the building, so the existing
No Parking regulations caused problems for parents trying to drop children off at preschool.
CREEKS, BRIDGES, AND PARKS:
Resolution Accepting Title to Portions of Brindley and Taber Streets and Assuming
Maintenance Responsibility
WHEREAS, a Project for the Brindley Street Bridge Replacement over Cayuga Inlet, P.I.N.
375611 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls
for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds
and 20% non-Federal funds; and
WHEREAS, the project involves the construction of new roadway and bridge on a relocated
horizontal alignment that will connect Taber Street with the West State Street/Taughnnock
Boulevard intersection, and
Paragraph 346-68 Schedule XVIII Time Limit Parking
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Regular Meeting
WHEREAS, on June 7, 2017, the City of Ithaca Common Council authorized the City of Ithaca
to pay in the first instance 100% of the federal and non -federal share of the cost of Right-of-
Way Acquisition phase of the Project; and
WHEREAS, Congdon & Co. Inc. has facilitated the acquisition of 1098 square feet of real
property located at 120-140 Brindley Street on behalf of the City of Ithaca, and
WHEREAS, in accordance with the City of Ithaca Charter Section 53, “The Board of Public
Works may enter upon any lands for the purpose of survey and examination; otherwise, in the
name of the City of Ithaca all lands, water rights, easements, privileges and franchises and all
other real and personal property whatsoever, either within or outs ide of the corporation limits of
the City of Ithaca, which are necessary, in the judgment of the Board, for any of the purposes
herein set forth and shall have the right to enter upon, take possession of and appropriate all
such property and to do any and every act or thing that may be necessary to carry out the full
intent and purpose of all the provisions contained in this Charter;” now, therefore, be it
RESOLVED, That the City of Ithaca, through its Board of Public Works, agrees to accept real
property acquired by Congdon & Co. Inc. for the project and agrees to maintain same, and it is
further
RESOLVED, That this resolution shall take effect immediately.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Dir. of Eng. Logue explained that the City had already purchased the property, and the Board
needed to authorize the formal acceptance of responsibility for the property on behalf of the
City.
Authorization for Mayor to Execute a Memorandum of Understanding (“MOU”) with the
Town of Ithaca to Permit the Town to Use the Route 13 Pedestrian Bridge for the
Gateway Trail - Resolution
WHEREAS, the City owns a pedestrian bridge that runs over Route 13 ("Route 13
Pedestrian Bridge") and the City also holds a permit i ssued by the New York State Department
of Transportation ("NYSDOT") authorizing the City to occupy and maintain the Route 13
Pedestrian Bridge within the State’s airspace; and
WHEREAS, the Town of Ithaca wishes to use the Route 13 Pedestrian Bridge for th e purpose
of constructing a public trail, known as the "Gateway Trail," which is a portion of long -term joint
project to establish a trail system serving this area; and
WHEREAS, the Town will be replacing decking to the bridge, and staff is supportive of the
Town’s improvements and use; now therefore be it
RESOLVED, That the Board of Public Works is supportive of entering into an MOU with the
Town, and recommends that Common Council authorize the mayor, upon the advice of the
City Attorney, to execute the submitted MOU for the Town’s use of the pedestrian bridge as
part of the Gateway Trail.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
Dir. of Eng. Logue explained that the Town of Ithaca was trying to build a trail using the
Gateway Bridge, and NYSDOT was requiring this resolution authorizing the Town to put their
trail on our bridge.
WATER AND SEWER:
Denial of Appeal of Water Service Installation Billing for 926, 930, 936 Hector Street –
Resolution
WHEREAS, on April 4, April 11, and April 13, 2018, the Water and Sewer Division of the City
of Ithaca DPW installed new water and sewer services at the request of the Owner of 926, 930
and 936 Hector Street, and
WHEREAS, the property owner states he was not aware the he would be responsible for costs
associated with the installation, and
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Regular Meeting
WHEREAS, the Board of Public Works discussed the appeal at their regular meeting on
January 15, 2019, now therefore be it
RESOLVED, That the Board of Public Works hereby denies the appeal to dismiss the bills
associated with the installation of new water and sewer services for these three properties, and
be it further
RESOLVED, That any balance on the bills not be subject to late fees or interest until 30 days
beyond of the date of this Resolution, and that the owner may also, at his option, contact the
City of Ithaca Chamberlain’s Office to arrange an extended repayment plan for the amount of
the invoices.
Due to a lack of quorum, the vote for this resolution was postponed until the next meeting.
ADJOURNMENT:
On a motion, the meeting adjourned at 7:42 p.m.
Kathrin D. Servoss Svante L. Myrick
Executive Assistant Mayor