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HomeMy WebLinkAboutMN-CA-2019-01-16CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. January 16, 2019 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (4): Gearhart, Kerslick, McGonigal, Nguyen OTHERS PRESENT: Chief of Staff – Cogan HR Director – Michell-Nunn Controller – Thayer IURA Executive Director – Bohn Commissioners – Lerner, Segerson & Cantelmo 1. Call to Order 1.1 Agenda Review. None. 1.2 Review/Approval of Minutes: Alderperson Kerslick made a motion to approve the minutes from the December 19, 2018 meeting of the City Administration Committee. Seconded by Alderperson Gearhart. Motion carried unanimously. 1.3 Statements from the Public. None. 1.4 Statements from Employees. None. 1.5 Council Response. None. 2. Consent Agenda Items. None. 3. Finance, Budget and Appropriations 3.1 Community Housing Development Fund, Round #18 — Authorize Disbursement of Funds Pursuant to an Executed MOU Moved by Alderperson Kerslick. Seconded by Alderperson Nguyen. WHEREAS, the Community Housing Development Fund (CHDF) was established in 2009, and renewed in 2015, by Memorandum of Understanding (MOU) among and between the City of Ithaca, Tompkins County and Cornell University to raise and award funds to increase the supply of permanently affordable housing in the County, and WHEREAS, on an annual basis Cornell University contributes $200,000 to the CHDF and the City of Ithaca and Tompkins County each contribute $100,000, and WHEREAS, the Common Council determined that City contributions to the CHDF should be used solely to assist those projects located within the City of Ithaca, and City Administration Committee Meeting January 16, 2019 Page 2 WHEREAS, the Program Oversight Committee, which includes three City appointees, reviews and recommends projects for awards, including the amount and funding source, and WHEREAS, the City of Ithaca Common Council retains authority to approve, modify or reject the POC’s recommendation for use of City funds, and WHEREAS, action to authorize disbursement of City funds requires prior completion of environmental review for housing projects, and WHEREAS, recommended round #18 projects for City funding have completed environmental review by the City Planning and Development Board and are ready for Common Council action, and WHEREAS, the POC recommends the following affordable housing projects for funding: and, WHEREAS, pursuant to the MOU, Tompkins County administers the CHDF, including collection of contributions to the CHDF and distribution of funds to project sponsors, and WHEREAS, annual City contributions to the CHDF are placed in Restricted Contingency; now, therefore, be it RESOLVED, That the Common Council for the City of Ithaca hereby authorizes an expenditure of up to $130,000 to Tompkins County for the following affordable housing projects to implement recommended funding awards for rounds #18 of the Community Housing Development Fund: Project Name #1: 327 W. Seneca Street Amount: $30,000 Applicant: Visum Development Group Community Housing Development Fund Round #18 Recommended Funding Awards Applicant Project # Units Municipalit y Funding ($1,000s) Cornell County City Total Visum 327 W. Seneca St. 12 rental (C) Ithaca 170 0 30 200 INHS Scattered Sites 2 29 rental (C) Ithaca 0 0 100 100 Habitat 1932 Slaterville Rd. 1 for-sale (T) Dryden 0 40 0 40 NRP Group Ithaca Townhouses 69 rental (T) Ithaca 150 50 0 200 Totals 111 units 320 90 130 540 City Administration Committee Meeting January 16, 2019 Page 3 Project Summary: Construct a 12-unit affordable rental housing project at 327 W. Seneca Street, Ithaca, NY, and, Project Name #2: INHS Scattered Sites 2 Amount: $100,000 Applicant: Ithaca Neighborhood Housing Services Project Summary: New construction and rehabilitation of 29 affordable rental housing units at various locations, Ithaca, NY and be it further, RESOLVED, That Common Council hereby transfers an amount not to exceed $100,000 from the 2018 contingency account A1990 and $100,000 from the 2019 contingency account A1990 to the following accounts:  A8020-5700 Planning encumbrances $100,000  A8020-5435 Planning Contracts $100,000, and be it further, RESOLVED, That the $100,000 transferred, along with the current encumbrance of $30,000 in A8020- 5700, will fund the $130,000 City portion of the City/County/Cornell Housing Trust for the above listed projects, and be it further RESOLVED, That the Mayor, subject to advice of the City Attorney, is hereby authorized to execute a fiscal agency agreement with Tompkins County to implement this resolution. A vote on the resolution resulted as follows: Yes (4): Gearhart, Kerslick, Mohlenhoff, Nguyen No (0): Recusal (1): McGonigal Passed 4-0-1. 3.2 IPD – Request to Amend 2019 Authorized Budget Moved by Alderperson McGonigal. Seconded by Alderperson Nguyen. WHEREAS, in 2018 the Ithaca Police Department hired a consultant who specializes in law enforcement policy to help update the Department’s policies and procedures; and WHEREAS, the Ithaca Police Department is continuing to update the Department’s policies and procedures in 2019 at an estimated cost of $25,000; and WHEREAS, the Ithaca Police Department has received a $10,000 grant from Triad Foundation to help defray the cost of the consultant; and WHEREAS, the Department received a similar grant in 2018 from Triad; now, therefore, be it City Administration Committee Meeting January 16, 2019 Page 4 RESOLVED, That Common Council hereby accepts the $10,000 grant from the Triad Foundation to offset the cost of the consultant helping to update the Department’s policies and procedures and amends the 2019 Authorized Police Department budget as follows: Increase Appropriation Account: A3120-5435-5000 Contracts $10,000 Increase Revenue Accounts: A3120-2705 Contracts $10,000 A vote on the resolution resulted as follows: Passed unanimously. 3.3 Request for funds for 2019 Authorized Contingency Fund for REACH Project Moved by Alderperson Gearhart. Seconded by Alderperson Kerslick. WHEREAS, the REACH Project, Inc. also known as Respectful, Equitable, Access to Compassionate Healthcare (REACH) has requested funds from the City of Ithaca to support treatment expansion in 2019; and WHEREAS, as part of the 2019 authorized City of Ithaca budget, $30,000 was placed in Restricted Contingency for the purpose of providing funding assistance to REACH for treatment expansion; now, therefore, be it RESOLVED, That Common Council hereby authorizes and directs the City Controller to make the following appropriations to the 2019 authorized budget: Decrease: Appropriation Account A1990 Restricted Contingency $30,000 Increase: Appropriation Account A1210-5435 Mayor Contracts $30,000 for the purpose of transferring said funds to the REACH Project, Inc. to provide funding assistance for treatment expansion A vote on the resolution resulted as follows: Passed unanimously. 4. City Administration, Human Resources, and Policy 4.1 Commissions Project Approval Chairperson Mohlenhoff gave some background information. She stated that discussions are still taking place about what projects are being assigned to each Commission, in what manner and by whom. City Administration Committee Meeting January 16, 2019 Page 5 The Committee discussed the projects listed below. After suggesting changes, the Committee agreed that they should vote on what Commission each task should be assigned. Social Media Policy: Alderperson Gearhart made a motion to assign this project to the Public Safety and Information Commission. Seconded by Alderperson Nguyen. Motion passed unanimously. Dogs & Commons Policy: Alderperson Gearhart made a motion to assign this project to the Public Safety and Information Commission. Seconded by Alderperson Nguyen. Motion passed unanimously. Flag Flying Policy: Alderperson McGonigal made a motion to assign this project to the Community Life Commission. Seconded by Alderperson Nguyen. Motion passed unanimously. Sidewalk Snow Removal Policy: Alderperson Nguyen made a motion to assign this project to the Mobility, Accessibility and Transportation Commission. Seconded by Alderperson Gearhart. A vote on the motion was as follows: Yes (4): Gearhart, Kerslick, Mohlenhoff, Nguyen No (0): Recusal (1): McGonigal Passed 4-0-1. Chief of Staff Cogan will make the changes to the Commission Project Plans as suggested and e-mail them to the Committee. 4.2 Discussion - Odd/Even Parking – Possible Extension During the winter months, the City’s odd/even parking legislation has been suspended until there is a snowfall. When odd/even parking is suspended, vehicles do not have to be moved from one side of the street to the other. When there is a warning of an impending snow storm, the odd/even parking legislation is back in effect, and vehicles must be moved to the correct side of the street by 2:00 a.m. When the suspension is not in effect, the Committee discussed changing the current time that vehicles must be moved from 2:00 a.m. to 10:00 p.m. Changing the time to 10:00 p.m. would allow DPW staff time to plow the streets before leaving work at 3:30 a.m. The Committee discussed getting public input on this change. Information will be sent out on list servs and notification will be sent to the Cornell community. 5. Meeting Wrap-up 5.1 Announcements City Administration Committee Meeting January 16, 2019 Page 6  MLK Breakfast: The MLK Breakfast will be on Saturday – January 19, 2019 – BJM Gym. 5.2 Next Meeting Date: February 20, 2019. 5.3 Review, Agenda Items for Next Meeting. None. 5.4 Adjourn: With no further business and on a motion by Alderperson Kerslick, the meeting was adjourned at 7:50 p.m.