HomeMy WebLinkAbout08-15-18 City Administration Committee AgendaCITY ADMINISTRATION
COMMMITTEE
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1. Call to Order
1.1 Agenda Review
1.2 Review and Approval of Minutes
Approval of June 2018 Minutes
1.3 Statements from the Public
1.4 Council’s Response
2. Special Discussion
2.1 Health Consortium Wellness Effort
2.2 Officer Next Door Program Update
No
Yes
No
No
*Note: We will review the
number of cards received at
the beginning of each
meeting and adjust time if
needed.
Don Barber
Chief Tyler
15 Mins*
15 Mins
15 Mins
3. Consent
4. Finance, Budget and Appropriations
4.1 Funding for State Street Retaining Wall - Resolution
Yes Mike Thorne, Supt of DPW 15 Mins
5.City Administration, Human Resources and Policy
5.1 Amendment to Chapter 157 of the City Code – Commons
5.2 Request for Assessment for a Jurisdictional Realignment of Route 13
South from City Line and Route 79 East from Meadow Street and
west from the Tuning Fork
5.3 Calling for the United States to “Pull Back from the Brink”
and Prevent Nuclear War - Resolution
Yes
Yes
Yes
Mike Thorne, Supt. of DPW
Mike Thorne, Supt of DPW
Alderperson Nguyen
30 Mins
6. Budget Process 15 Mins
7. Meeting Wrap-Up
7.1 Announcements
7.2 Next Meeting Date: September 19, 2018
7.3 Review Agenda Items for Next Meeting
7.4 Adjourn
No All 5 Mins
If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City
Clerk at 274-6570 at least 48 hours before the meeting.
Out of consideration for the health of other individuals, please try to refrain from using perfume/cologne and other scented personal care products at
City of Ithaca meetings. Thank you for your cooperation and understanding.
August 10, 2018
Date: August 15, 2018
Time: 6:00 PM
Location: Common Council Chambers, 3rd
Floor, City Hall
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April 12, 2018
Dear Council,
I am writing to notify Council that IPD is withdrawing from the Officer Next Door program (ONDP).
During 2017 multiple requests were made to provide justification for continuation of the ONDP. These
included FOIL requests, requests to meet with the officers involved in the program, and requests for
data demonstrating measurable success of the program.
We have concluded that it is extremely difficult to provide success measures for this program other
than the perspectives of the officers themselves and the residents who reside at West Village. What I
heard from the officers (two at the time, with one remaining) was that they generally felt “OK” with the
impact they were having, but there was nothing measurable to allow a definitive determination one
way or the other. Based on how the program was designed, there were no formal requirements for
officer engagement with the residents, or for enforcement when the officer was not working. Rather, I
believe there was an “expected climate” by both residents and council members. Meeting this
expectation solely lies with the officer in the program and their own individual outreach and/or activity
level.
My personal feeling, as Chief Barber initially stated, is that there was undoubtedly the intent for a
positive impression based on the officer’s presence alone, but I am not convinced that this carried into a
sustained, impactful and measurable product. Therefore, I am making the decision to withdraw from
the program for now. I think we can all evaluate and continue a discussion, and possibly revisit this
model in the future, but with so many other priorities, the amount of time spent on this program does
not warrant its continuation.
Lastly, I do plan to work with Council as a whole and with individual members of Council on other
initiatives related to West Village Apartments and the issues which sparked the original concept of the
ONDP, given the overwhelming need for improvements at the complex.
I am unable to attend the City Administration Committee meeting on April 18, but I will attend a future
meeting if Council would like to discuss these issues. And as always, please feel free to contact me.
Best,
Chief Tyler
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CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850-6590
DEPARTMENT OF PUBLIC WORKS
Michael J. Thorne, P.E. Superintendent
Telephone: 607/274-6527 Fax: 607/274-6587
“An Equal Opportunity Employer with a commitment to workforce diversification.”
MEMORANDUM
TO: Deborah Mohlenhoff, Chair
City Administration Committee
FROM: Kathrin Servoss, Executive Assistant
DATE: July 3, 2018
RE: Revisions to Chapter 157 of the City of Ithaca Municipal Code entitled “Commons”
City of Ithaca Municipal Code Chapter 157, entitled “Commons,” was updated in March 2015 and
February 2016 to reflect new rules, updated maintenance guidelines, and transfer of responsibilities
from the City Clerk to the Superintendent of Public Works. The chapter was further updated in 2018
to eliminate the Commons Advisory Board due to the creation of the Commissions, and transfer more
responsibilities to the Superintendent of Public Works’ office.
After working with the new rules in the ordinance since 2015, it has come to the attention of staff that
the ordinance does not reflect actual practice in some areas, including permits, amplified sound and
driving on the Commons. The Commons Advisory Board discussed revisions to the ordinance during
several meetings in 2016 and 2017 prior to its disbandment, and have proposed the revisions to
Chapter 157, as reflected in the attached amended ordinance. It is believed that these changes will
assist staff and community members to better understand the rules, as well as ensure the safety of
visitors to the Commons.
Below is a summary of the suggested amendments:
1. Chapters 157-19 (Fees) and 157-20 (Street Performers) have been moved in their entirety to
157-7 and 157-8, respectively. The Commons Advisory Board thought this information was
better communicated if placed closer to the explanation of the types of permits that are
available.
2. A more detailed distinction between the rules for the Primary Commons vs. the Secondary
Commons is made in several locations within the chapter. (157-9B(5)
3. Due to an issue with amplified sound last year, an additional consequence was added for those
that do not respond to requests to reduce volume. (157-10D)
4. Actual practice revealed that those that obtain a permit to drive on the Commons did not obtain
or pay for a parking pay-and-display ticket as required in 157-11A. This requirement is being
removed, as well as the two hour time limit. More exceptions to this rule than enforcement of
the time limit have been authorized in the past three years.
Back-Up Item 5.1
5. The creation of a permit for work sites on the Commons is strongly encouraged (157-12).
Since the reconstruction of the Commons, staff has found that more property owners and
businesses are performing maintenance and repairs to their own buildings facing the Primary
Commons. This has caused the need to block off portions of the pedestrian mall for
construction equipment and vehicles, creating a safety hazard in some instances.
It is suggested that the City utilize the existing Street Permit legislation (Chapter 342) as it
pertains to sidewalk obstruction for these work sites. Street permits require certificates of
liability insurance naming the City as additionally insured, and have specific setup
requirements, such as temporary fencing and signage, that protect pedestrians. It further
requires contractors/owners to indemnify the City from accidents or damages. Fees for the
permits are currently $50, but may be changed by the Board of Public Works.
6. With the removal of the trash and recycling compactors from City property in 2017, Chapter
157-18 (Refuse) has been amended. The City no longer manages the compactors.
7. The Commons Advisory Board requested that a previous provision that allows for a reduced
permit fee for not-for-profit mobile vendors be returned to the code. (157-26B(1))
The proposed amendments have been presented to the Public Safety and Information Commission and
the Board of Public Works at their July 2018 meetings. The office of the Superintendent of Public
Works respectfully requests that the City Administration Committee recommend that Common
Council approve the proposed revisions, effective immediately.
Please let me know if you have any questions.
kds
Enclosures
cc: Michael Thorne, Superintendent of Public Works
Kevin Levine, Assistant City Attorney
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Back-Up Item 5.2
Back-Up Item 5.2
Page 1 of 4
A comparison of arterials under consideration
for exchange with NYSDOT
Physical Inventory
City-owned portion of Elmira Road (Route 13/34/96)
Length = 4,500 feet or 0.85 centerline miles.
At 60 ft wide = 270,000 s.f. or 30,000 s.y.
Two (2) lanes in each direction plus two-way center turn lane.
5 lanes over 4,500 feet = 22,500 lane feet or approximately 4.25 lane miles
A 2011 traffic count on Elmira Road showed an AADT = 17,000.
Four (4) traffic signals:
x Home Depot (ownership never transferred to City of Ithaca)
x Spencer Road
x Commercial Avenue
x Wal-Mart/Friendly’s (ownership never transferred to City of Ithaca)
One (1) non-signalized intersection at Southwest Park Drive.
Culvert for stream - Friendly’s/Honda to Wal-Mart parcel
Culvert for creek at U-Haul (343 Elmira Rd)/Midas (347 Elmira Rd)
Culvert at 371 Elmira Rd?
Pedestrian bridge over Route 13 at City/Town line.
State-owned portion of Green and Seneca streets (Route 79)
From, and including, Tuning Fork to Meadow Street
Length = 8,500 feet or 1.61 centerline miles.
At 40 ft wide = 340,000 s.f. or 37,778 s.y.
Two (2) lanes in each direction. Very short sections of 3 lanes in Tuning Fork.
4 lanes over 8,500 feet = 34,000 lane feet or approximately 6.45 lane miles
A 2010 traffic count on Green Street showed an AADT = 7,196 and for Seneca
Street showed an AADT = 8,309. Total AADT = 15,505.
Back-Up Item 5.2
Page 2 of 4
Nine (9) traffic signals:
x Green and Plain streets (flash mode/IFD pre-empt)
x Green and Albany streets
x Green and Cayuga streets
x Green and Tioga
x Tuning Fork system
x Seneca and Aurora
x Seneca and Tioga
x Seneca and Cayuga
x Seneca and Albany
Six (6) non-signalized intersections:
x Green and Corn
x Green and Fayette
x Green and Geneva
x Seneca and Geneva
x Seneca and Plain
x Seneca and Corn
There are no bridges or culverts in these segments.
Financial considerations for swap
CHIPs funding
For city, the swap yields 0.76 more centerline miles (1.12% of our existing 67.84
centerline miles) and 2.2 more lane miles (1.63% of our existing 134.88 lane miles)
In 2017, the City of Ithaca received $438,481 in CHIPs funding.
The City would likely receive about $4,300-$6,500 per year more with additional
centerline and lane miles. For example, a 1% increase in CHIPs funding over our
2017 funding would be $4,300 per year; a 1.5% increase in CHIPs funding would
be $6,500 per year. CHIPs funding has increased by $139,000 since 2007, or 26
percent.
Arterial Maintenance & Repair Agreement
Assuming NYSDOT wanted the City of Ithaca to enter into a maintenance
agreement for Elmira Road and the square yards for Seneca and Green streets
were deleted from the agreement:
Page 3 of 4
Net 7,778 s.y., reduction @ $0.85/sy/yr = $6,611 less per year
However, we did change the terms of the agreement in regard to traffic signals.
Each signal in the agreement is worth 195 sy x $0.85/sy = $165.75/yr. In the
exchange, there is a net decrease of seven (7) signals (the two un-licensed signals
can be licensed and annual maintenance payments would be made by the
developer), so this would add $1,160.25 back into the agreement.
So the total annual reduction in arterial maintenance payments would be
$5,450.75.
Other considerations
City completed project to mill and pave Elmira Road for approx. $280,000 in
2007.
The two city-owned signals (Commercial Ave & Spencer Rd) are in need of
replacement at a cost of approx. $300,000. The other two signals have not been
licensed yet.
8 of the 9 state-owned signals on Green & Seneca were built in 1988. The 9th
signal (the Tuning Fork) was built in 2006. Though the poles and mast arms may
last another 10 to 15 years, the signal controllers and cabinet would need to be
replaced for this swap. NYSDOT would likely want (and we do not want) their
2070 equipment; the City would want to replace with NEMA equipment. The
value of this trade out is on the order of $30,000 per signal, so approximately
$270,000 in total.
NYSDOT has completed a project to mill & pave Green & Seneca streets between
the Tuning Fork and Meadow Street in 2012. This work is valued at
approximately $400,000.
Summary of Annual Costs + for City - for City
Annual CHIPS $4,300
Annual Arterial Maintenance - $5,450
Net Annual Change = approximately - $1,150
By this accounting, the exchange is basically a fair trade for annual costs.
Page 4 of 4
Capital Cost Comparison
For planning purposes, NYSDOT uses a figure of $1.68M/lane mile to estimate
the cost for road reconstruction projects. This is for an urban section with curb,
closed drainage, sidewalks and utilities. The construction costs for urban traffic
signals are on the order of $100,000. Using these figures the capital value of these
roadways would be:
Elmira Road = $7,340,000 Green & Seneca Street = $11,736,000
For preventative maintenance, NYSDOT uses $36,000/lane mile for a vender
placed pavement type treatment and a $70,000/lane mile cost for a one course
mill and pave. Adding one of each of these over a 40 year life adds:
Elmira Road = $480,000 Green & Seneca Street = $683,700
For a total cost of:
Elmira Road = $7,790,500 Green & Seneca Street = $12,419,700
A Capital Recovery Factor uses a discount rate (time value of money) and a
useful life estimate to determine an annual amount that would be needed to
replace the asset. For this analysis, it is assumed that the useful life of the
pavement is 40 years. Using a 7% discount rate, the annual “cost” to own the
roads would be about $580,000 for Elmira Road and $930,000 for Green/Seneca.
Using a 4.5% discount rate (a little closer to our cost to borrow money), the
annual “costs” would be about $425,000 for Elmira Road and $675,000 for
Green/Seneca. In the former case, the difference is $350,000; in the latter, it is
$250,000.
In the long run, owning Green & Seneca streets has a larger capital cost.
EAH
7/18/2018
Back-Up Item 5.2
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4 http://www.ucsusa.org/sites/default/files/attach/2015/04/Close%20Calls%20with%20Nuclear%20Weapons.pdf
5 https://www.scientificamerican.com/article/once-again-climate-change-cited-as-trigger-for-war/
6 https://www.armscontrol.org/factsheets/USNuclearModernization
7 http://www.icanw.org/the-treaty/
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