HomeMy WebLinkAboutMN-B&A-1993-11-23 - Budget Meeting BUDGET AND ADMINISTRATION COMMITTEE
BUDGET MEETING 7 :30 P.M. NOVEMBER 23, 1993
MINUTES
Present:
Committee Members : Booth, Johnson, Berg, Romanowski
Committee Members Excused: Daley
Other Alderpersons Present: Blanchard, Efroymson
Alderpersons Excused: Golder, Hoffman, Schroeder
Others Present:
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Police Chief - McEwen
Deputy Police Chief - Barnes
City Attorney - Guttman
Assistant City Attorney - Kennedy
City Prosecutor - Costello
City Prosecutor Senior Typist - Fabrizio
Representatives from Police Board
Members of the media
Members of the public
1 . Opening Comments
Chairperson Booth stated that the agenda for this meeting is
as follows :
A. City Attorney Budget
B. City Prosecutor Budget
C. Police Department Budget
Members of the public were asked to speak on the budget; no
members spoke.
Members of the Council were asked to speak on the budget; no
Council members spoke.
1
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
2 . City Attorney Budget
The Mayor recommended a 1994 City Attorney Budget in the
amount of $137 , 539 . City Attorney Guttman stated that his
budget was very similar to 1993, with slight increases in
lines 205 Furniture & Fixtures, 210 Equipment and 405
Telephone. Guttman explained that he has requested the
purchase of a Fax/modem for $600, a Dot Matrix printer for
$300 and a computer table for $400 . He explained that his
department brings in various fine revenues to the City,
including $21, 000 in 1993 for Building Department fines . He
also stated that the City does not see the avoided costs that
are saved by his department, which, for 1993, have been
calculated at approximately $100, 000 . Guttman stated that
Assistant Attorney Kennedy is being trained on improved
negotiation skills; as a result the City should see better
contracts with labor unions and other vendors . He noted he
was not proposing to change the Mayor's 1994 budget
recommendation for his department.
A discussion regarding the equipment requested followed.
Kennedy stated that the fax/modem machine is needed for
confidentiality reasons . After a brief discussion concerning
the department' s current use of law students, the following
motion was made:
RESOLVED, That the 1994 Attorney' s Budget be approved in the
amount of $137,539 .
The motion passed 6-0 .
3 . City Prosecutor Budget
The Mayor recommended a 1994 City Prosecutor Budget in the
amount of $33, 267 . City Prosecutor Costello stated that he is
requesting a change to the Mayor's Budget as follows :
A. Reclassify his current Senior Typist position to
Assistant to the City Prosecutor position.
B. Based on reclassification, increase the requested
position salary to $17, 319 .
Costello explained that the Senior Typist performs many more
tasks than a senior typist should, and he would like to
reclassify the position to reflect current duties . He
explained that his office is receiving many more cases than
were previously issued to his office.
2
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
Mayor Nichols stated that he did not include the
reclassification of the Senior Typist position or related
salary adjustment in the 1994 Budget because, at the time, the
Civil Service Commission had not reclassified the position and
funding/duties of the position were unknown. He explained
that now that the Civil Service Commission has reclassified
the position, he will support the reclassification, but the
salary amount needs to be discussed.
The Committee voted, 6-0, to move into executive session to
discuss the personnel item.
The Committee voted, 6-0, to move back into regular session,
and Chairperson Booth reported that the following action took
place:
RESOLVED, That the 1994 City Prosecutor Authorized Personnel
Roster be amended by reclassifying the current City
Prosecutor's Senior Typist position to the position of
Assistant to the City Prosecutor, as recommended by the Civil
Service Commission.
The motion passed 5-0 . Alderperson Johnson was absent when
the vote was taken.
Chairperson Booth also reported that the Committee did not act
on a salary amount and will re-visit this budget on the
meeting of November 29th. No further action was taken.
4. Police Department Budget
The Mayor recommended a 1994 Police Department Budget in the
amount of $3,969,284 . City Controller Cafferillo explained
that the following changes to the Police Department budget
have been made:
A. Account A-3120-115 Hourly F/T was decreased by $17 , 500 to
reflect the relocation of custodial positions.
B. Account A-3120-435 Contracts was increased by $3, 500 to
fund temporary outside custodial services .
Police Chief McEwen explained that his 1994 Budget includes
the request for the following new positions :
- One ( 1 ) new Community Service Officer position
- Three (3) new Police Officer positions
3
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
McEwen explained that these new positions were approved by
Council in late 1993, but will be in his budget for a full
year in 1994 . He also explained that the three (3) new police
officer positions are contingent on the receipt of a Federal
grant, which was applied for in November, 1993 .
A discussion concerning the possible merger of the City's
Parking Meter Division into the Police Department Budget
followed. Controller Cafferillo stated that the merger should
be done in conjunction with the 1994 Budget adoption. He
explained that the positions would be transferred to the
Police Department, and be under the ultimate supervision of
the police chief. A discussion regarding the merger
continued. It was noted that all the merger details will be
worked out by 1994 . The following motion was made:
RESOLVED, That Account A-3320 Metered Parking, in the total
amount of $111,260, be transferred and merged with Account A-
3120 Police Department and that the Police Chief will
supervise the Metered Parking employees .
The motion passed 6-0 .
A discussion concerning the Police Department Account 415
Clothing followed. McEwen stated that the slight increase
over 1993 represents a federal grant portion of $5, 100 . He
stated that if the grant is not received, the $5, 100 would not
be spent.
A discussion concerning the Police Department Account 125
Overtime followed. The Mayor recommended an amount of
$195, 658 . The overtime represented the following amounts :
A. Emergency and Investigative Overtime $74, 088
B. Court Overtime 20, 826
C. Holiday Overtime 84, 844
D. Collegetown Details 4,200
E. Stop DWI Patrols 10, 000
F. Overtime for Building Personnel 1, 700
Total $195, 658
Chief McEwen stated that, in 1993, the Council reduced his
overtime budget amount by $25, 000 to $170, 736 . He explained
that he will spend at least $185, 000 in 1993, if not more. He
stated that the sharp increase in the overtime is a result of
putting the $25, 000 back into the budget and accounting for
the possibility of four new positions . After a discussion
regarding the overtime budget, the consensus of the Committee
was to fund the overtime budget at the requested amount.
4
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
After a brief discussion concerning other accounts in the
Police Department Budget, the following motion was made:
RESOLVED, That the 1994 Police Department Budget be approved,
as amended, in the amount of $4, 066, 544 .
The motion passed 6-0 .
The next budget meeting was scheduled for November 29, 1993 at 7 : 30
P.M. The meeting adjourned at 9 : 10 P.M.
5
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
REVENUES
Mayor's Recommendation $24, 869,204
Net reduction in Mayor's Revenues through
11/22/93 (41, 930)
Mayor's Adjusted Revenues as of conclusion
of 11/22/93 B&A/COW meeting $24, 827,274
Action taken during meeting of 11/23/93 :
None
Mayor' s Adjusted Revenues as of conclusion
of 11/23/93 B&A/COW meeting $24, 827,274
Net Change in Revenues from 11/23/93 meeting -0-
Combined Net Reduction in Mayor' s Revenues
after 11/11, 11/16, 11/17, 11/22,
11/23/93 meetings (41, 930)
Combined Net Increase in Mayor's Budget
(Revenues and Appropriations) after
11/11, 11/16, 11/17, 11/22, 11/23/93
meetings $80, 627
6
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
APPROPRIATIONS
Mayor' s Recommendation $25, 350, 767
Net increase in Mayor' s Budget Appropriations
through 11/22/93 38, 697
Balance Mayor's Recommendations prior to
Budget Meeting of 11/23/93 $25, 389,464
Action taken during meeting of 11/23/93 :
Police Department
Increases related to merging of Metered
Parking with Police Department:
Increase A-3120-115 Hourly - Full Time $55,240
Increase A-3120-120 P/T & Seasonal 24, 795
Increase A-3120-405 Telephone 475
Increase A-3120-415 Clothing 800
Increase A-3120-420 Gas & Oil 350
Increase A-3120-425 Office Expense 2, 000
Increase A-3120-435 Contracts 20, 000
Increase A-3120-477 Equipment Parts 7, 000
Increase A-3120-481 Small Tools 100
Increase A-3120-483 Construction Supplies 500
Department of Public Works
Metered Parking
Reductions related to merging of Metered
Parking with Police Department:
Reduce A-3320-115 Hourly Full Time $(55,240)
Reduce A-3320-120 P/T & Seasonal (24, 795)
Reduce A-3320-405 Telephone (475)
Reduce A-3320-415 Clothing (800)
Reduce A-3320-420 Gas & Oil (350)
Reduce A-3320-425 Office Expense (2, 000)
Reduce A-3320-435 Contracts (20, 000)
Reduce A-3320-477 Equipment Parts (7, 000)
Reduce A-3320-481 Small Tools ( 100)
Reduce A-3320-483 Construction Supplies (500
Mayor's adjusted recommendations as of
conclusion of 11/23/93 B&A/COW meeting $25, 389,464
7
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
Net overall increase in Mayor' s Appropri-
ations from 11/23/93 meeting -0-
Combined Net Increase in Mayor's Budget
Appropriations after 11/11, 11/16,
11/17, 11/22, 11/23/93 meetings $38, 697
U
8
BUDGET AND ADMINISTRATION COMMITTEE
BUDGET MEETING 7 :30 P.M. NOVEMBER 23, 1993
MINUTES
Present•
Committee Members : Booth, Johnson, Berg, Romanowski
Committee Members Excused: Daley
Other Alderpersons Present: Blanchard, Efroymson
Alderpersons Excused: Golder, Hoffman, Schroeder
Others Present•
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Police Chief - McEwen
Deputy Police Chief - Barnes
City Attorney - Guttman
Assistant City Attorney - Kennedy
City Prosecutor - Costello
City Prosecutor Senior Typist - Fabrizio
Representatives from Police Board
Members of the media
Members of the public
1 . Oyening Comments
Chairperson Booth stated that the agenda for this meeting is
as follows:
A. City Attorney Budget
B. City Prosecutor Budget
C. Police Department Budget
Members of the public were asked to speak on the budget; no
members spoke.
Members of the Council were asked to speak on the budget; no
Council members spoke.
1
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
2 . City Attorney Budget
The Mayor recommended a 1994 City Attorney Budget in the
amount of $137, 539 . City Attorney Guttman stated that his
budget was very similar to 1993, with slight increases in
lines 205 Furniture & Fixtures, 210 Equipment and 405
Telephone. Guttman explained that he has requested the
purchase of a Fax/modem for $600, a Dot Matrix printer for
$300 and a computer table for $400 . He explained that his
department brings in various fine revenues to the City,
including $21, 000 in 1993 for Building Department fines . He
also stated that the City does not see the avoided costs that
are saved by his department, which, for 1993, have been
calculated at approximately $100, 000 . Guttman stated that
Assistant Attorney Kennedy is being trained on improved
negotiation skills; as a result the City should see better
contracts with labor unions and other vendors . He noted he
was not proposing to change the Mayor's 1994 budget
recommendation for his department.
A discussion regarding the equipment requested followed.
Kennedy stated that the fax/modem machine is needed for
confidentiality reasons . After a brief discussion concerning
the department's current use of law students, the following
motion was made:
RESOLVED, That the 1994 Attorney's Budget be approved in the
amount of $137 ,539 .
The motion passed 6-0 .
3 . City Prosecutor Budget
The Mayor recommended a 1994 City Prosecutor Budget in the
amount of $33,267 . City Prosecutor Costello stated that he is
requesting a change to the Mayor' s Budget as follows :
A. Reclassify his current Senior Typist position to
Assistant to the City Prosecutor position.
B. Based on reclassification, increase the requested
position salary to $17, 319 .
Costello explained that the Senior Typist performs many more
tasks than a senior typist should, and he would like to
reclassify the position to reflect current duties . He
explained that his office is receiving many more cases than
were previously issued to his office.
2
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
141� Mayor Nichols stated that he did not include the
reclassification of the Senior Typist position or related
salary adjustment in the 1994 Budget because, at the time, the
Civil Service Commission had not reclassified the position and
funding/duties of the position were unknown. He explained
that now that the Civil Service Commission has reclassified
the position, he will support the reclassification, but the
salary amount needs to be discussed.
The Committee voted, 6-0, to move into executive session to
discuss the personnel item.
The Committee voted, 6-0, to move back into regular session,
and Chairperson Booth reported that the following action took
place:
RESOLVED, That the 1994 City Prosecutor Authorized Personnel
Roster be amended by reclassifying the current City
Prosecutor' s Senior Typist position to the position of
Assistant to the City Prosecutor, as recommended by the Civil
Service Commission.
The motion passed 5-0 . Alderperson Johnson was absent when
the vote was taken.
Chairperson Booth also reported that the Committee did not act
on a salary amount and will re-visit this budget on the
meeting of November 29th. No further action was taken.
4 . Police Department Budget
The Mayor recommended a 1994 Police Department Budget in the
amount of $3, 969,284. City Controller Cafferillo explained
that the following changes to the Police Department budget
have been made:
A. Account A-3120-115 Hourly F/T was decreased by $17,500 to
reflect the relocation of custodial positions .
B. Account A-3120-435 Contracts was increased by $3,500 to
fund temporary outside custodial services.
Police Chief McEwen explained that his 1994 Budget includes
the request for the following new positions :
One ( 1) new Community Service Officer position
- Three (3) new Police Officer positions
3
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
McEwen explained that these new positions were approved by
Council in late 1993, but will be in his budget for a full
year in 1994 . He also explained that the three (3) new police
officer positions are contingent on the receipt of a Federal
grant, which was applied for in November, 1993 .
A discussion concerning the possible merger of the City's
Parking Meter Division into the Police Department Budget
followed. Controller Cafferillo stated that the merger should
be done in conjunction with the 1994 Budget adoption. He
explained that the positions would be transferred to the
Police Department, and be under the ultimate supervision of
the police chief. A discussion regarding the merger
continued. It was noted that all the merger details will be
worked out by 1994 . The following motion was made:
RESOLVED, That Account A-3320 Metered Parking, in the total
amount of $111, 260, be transferred and merged with Account A-
3120 Police Department and that the Police Chief will
supervise the Metered Parking employees .
The motion passed 6-0 .
A discussion concerning the Police Department Account 415
Clothing followed. McEwen stated that the slight increase
over 1993 represents a federal grant portion of $5, 100 . He
stated that if the grant is not received, the $5, 100 would not
be spent.
A discussion concerning the Police Department Account 125
Overtime followed. The Mayor recommended an amount of
$195, 658 . The overtime represented the following amounts :
A. Emergency and Investigative Overtime $74, 088
B. Court Overtime 20, 826
C. Holiday Overtime 84, 844
D. Collegetown Details 4, 200
E. Stop DWI Patrols 10, 000
F. Overtime for Building Personnel 1, 700
Total $195, 658
Chief McEwen stated that, in 1993, the Council reduced his
overtime budget amount by $25, 000 to $170, 736 . He explained
that he will spend at least $185, 000 in 1993, if not more. He
stated that the sharp increase in the overtime is a result of
putting the $25, 000 back into the budget and accounting for
the possibility of four new positions . After a discussion
regarding the overtime budget, the consensus of the Committee
was to fund the overtime budget at the requested amount.
4
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
After a brief discussion concerning other accounts in the
Police Department Budget, the following motion was made:
RESOLVED, That the 1994 Police Department Budget be approved,
as amended, in the amount of $4, 066, 544 .
The motion passed 6-0 .
The next budget meeting was scheduled for November 29, 1993 at 7 : 30
P.M. The meeting adjourned at 9 : 10 P.M.
5
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
REVENUES
Mayor's Recommendation $24, 869, 204
Net reduction in Mayor's Revenues through
11/22/93 (41 , 930)
Mayor's Adjusted Revenues as of conclusion
of 11/22/93 B&A/COW meeting $24, 827, 274
Action taken during meeting of 11/23/93 :
None
Mayor's Adjusted Revenues as of conclusion
of 11/23/93 B&A/COW meeting $24, 827 , 274
Net Change in Revenues from 11/23/93 meeting -0-
Combined Net Reduction in Mayor's Revenues
after 11/11, 11/16, 11/17, 11/22,
11/23/93 meetings (41, 930)
Combined Net Increase in Mayor's Budget
�..i (Revenues and Appropriations) after
11/11, 11/16, 11/17 , 11/22, 11/23/93
meetings $80, 627
6
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
APPROPRIATIONS
Mayor's Recommendation $25, 350, 767
Net increase in Mayor's Budget Appropriations
through 11/22/93 38, 697
Balance Mayor's Recommendations prior to
Budget Meeting of 11/23/93 $25, 389,464
Action taken during meeting of 11/23/93 :
Police Department
Increases related to merging of Metered
Parking with Police Department:
Increase A-3120-115 Hourly - Full Time $55,240
Increase A-3120-120 P/T & Seasonal 24, 795
Increase A-3120-405 Telephone 475
Increase A-3120-415 Clothing 800
Increase A-3120-420 Gas & Oil 350
Increase A-3120-425 Office Expense 2, 000
Increase A-3120-435 Contracts 20, 000
Increase A-3120-477 Equipment Parts 7, 000
Increase A-3120-481 Small Tools 100
Increase A-3120-483 Construction Supplies 500
Department of Public Works
Metered Parking
Reductions related to merging of Metered
Parking with Police Department:
Reduce A-3320-115 Hourly Full Time $(55,240)
Reduce A-3320-120 P/T & Seasonal (24, 795)
Reduce A-3320-405 Telephone (475)
Reduce A-3320-415 Clothing (800)
Reduce A-3320-420 Gas & Oil (350)
Reduce A-3320-425 Office Expense (2, 000)
Reduce A-3320-435 Contracts (20, 000)
Reduce A-3320-477 Equipment Parts (7, 000)
Reduce A-3320-481 Small Tools ( 100)
Reduce A-3320-483 Construction Supplies (500
Mayor's adjusted recommendations as of
conclusion of 11/23/93 B&A/COW meeting $25, 389,464
7
B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993
Net overall increase in Mayor's Appropri-
ations from 11/23/93 meeting -0-
Combined Net Increase in Mayor' s Budget
Appropriations after 11/11, 11/16,
11/17, 11/22, 11/23/93 meetings $38, 697
U
8