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HomeMy WebLinkAboutMN-B&A-1993-11-23 - Budget Meeting BUDGET AND ADMINISTRATION COMMITTEE BUDGET MEETING 7 :30 P.M. NOVEMBER 23, 1993 MINUTES Present: Committee Members : Booth, Johnson, Berg, Romanowski Committee Members Excused: Daley Other Alderpersons Present: Blanchard, Efroymson Alderpersons Excused: Golder, Hoffman, Schroeder Others Present: Mayor - Nichols City Controller - Cafferillo Deputy Controller - Thayer Police Chief - McEwen Deputy Police Chief - Barnes City Attorney - Guttman Assistant City Attorney - Kennedy City Prosecutor - Costello City Prosecutor Senior Typist - Fabrizio Representatives from Police Board Members of the media Members of the public 1 . Opening Comments Chairperson Booth stated that the agenda for this meeting is as follows : A. City Attorney Budget B. City Prosecutor Budget C. Police Department Budget Members of the public were asked to speak on the budget; no members spoke. Members of the Council were asked to speak on the budget; no Council members spoke. 1 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 2 . City Attorney Budget The Mayor recommended a 1994 City Attorney Budget in the amount of $137 , 539 . City Attorney Guttman stated that his budget was very similar to 1993, with slight increases in lines 205 Furniture & Fixtures, 210 Equipment and 405 Telephone. Guttman explained that he has requested the purchase of a Fax/modem for $600, a Dot Matrix printer for $300 and a computer table for $400 . He explained that his department brings in various fine revenues to the City, including $21, 000 in 1993 for Building Department fines . He also stated that the City does not see the avoided costs that are saved by his department, which, for 1993, have been calculated at approximately $100, 000 . Guttman stated that Assistant Attorney Kennedy is being trained on improved negotiation skills; as a result the City should see better contracts with labor unions and other vendors . He noted he was not proposing to change the Mayor's 1994 budget recommendation for his department. A discussion regarding the equipment requested followed. Kennedy stated that the fax/modem machine is needed for confidentiality reasons . After a brief discussion concerning the department' s current use of law students, the following motion was made: RESOLVED, That the 1994 Attorney' s Budget be approved in the amount of $137,539 . The motion passed 6-0 . 3 . City Prosecutor Budget The Mayor recommended a 1994 City Prosecutor Budget in the amount of $33, 267 . City Prosecutor Costello stated that he is requesting a change to the Mayor's Budget as follows : A. Reclassify his current Senior Typist position to Assistant to the City Prosecutor position. B. Based on reclassification, increase the requested position salary to $17, 319 . Costello explained that the Senior Typist performs many more tasks than a senior typist should, and he would like to reclassify the position to reflect current duties . He explained that his office is receiving many more cases than were previously issued to his office. 2 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 Mayor Nichols stated that he did not include the reclassification of the Senior Typist position or related salary adjustment in the 1994 Budget because, at the time, the Civil Service Commission had not reclassified the position and funding/duties of the position were unknown. He explained that now that the Civil Service Commission has reclassified the position, he will support the reclassification, but the salary amount needs to be discussed. The Committee voted, 6-0, to move into executive session to discuss the personnel item. The Committee voted, 6-0, to move back into regular session, and Chairperson Booth reported that the following action took place: RESOLVED, That the 1994 City Prosecutor Authorized Personnel Roster be amended by reclassifying the current City Prosecutor's Senior Typist position to the position of Assistant to the City Prosecutor, as recommended by the Civil Service Commission. The motion passed 5-0 . Alderperson Johnson was absent when the vote was taken. Chairperson Booth also reported that the Committee did not act on a salary amount and will re-visit this budget on the meeting of November 29th. No further action was taken. 4. Police Department Budget The Mayor recommended a 1994 Police Department Budget in the amount of $3,969,284 . City Controller Cafferillo explained that the following changes to the Police Department budget have been made: A. Account A-3120-115 Hourly F/T was decreased by $17 , 500 to reflect the relocation of custodial positions. B. Account A-3120-435 Contracts was increased by $3, 500 to fund temporary outside custodial services . Police Chief McEwen explained that his 1994 Budget includes the request for the following new positions : - One ( 1 ) new Community Service Officer position - Three (3) new Police Officer positions 3 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 McEwen explained that these new positions were approved by Council in late 1993, but will be in his budget for a full year in 1994 . He also explained that the three (3) new police officer positions are contingent on the receipt of a Federal grant, which was applied for in November, 1993 . A discussion concerning the possible merger of the City's Parking Meter Division into the Police Department Budget followed. Controller Cafferillo stated that the merger should be done in conjunction with the 1994 Budget adoption. He explained that the positions would be transferred to the Police Department, and be under the ultimate supervision of the police chief. A discussion regarding the merger continued. It was noted that all the merger details will be worked out by 1994 . The following motion was made: RESOLVED, That Account A-3320 Metered Parking, in the total amount of $111,260, be transferred and merged with Account A- 3120 Police Department and that the Police Chief will supervise the Metered Parking employees . The motion passed 6-0 . A discussion concerning the Police Department Account 415 Clothing followed. McEwen stated that the slight increase over 1993 represents a federal grant portion of $5, 100 . He stated that if the grant is not received, the $5, 100 would not be spent. A discussion concerning the Police Department Account 125 Overtime followed. The Mayor recommended an amount of $195, 658 . The overtime represented the following amounts : A. Emergency and Investigative Overtime $74, 088 B. Court Overtime 20, 826 C. Holiday Overtime 84, 844 D. Collegetown Details 4,200 E. Stop DWI Patrols 10, 000 F. Overtime for Building Personnel 1, 700 Total $195, 658 Chief McEwen stated that, in 1993, the Council reduced his overtime budget amount by $25, 000 to $170, 736 . He explained that he will spend at least $185, 000 in 1993, if not more. He stated that the sharp increase in the overtime is a result of putting the $25, 000 back into the budget and accounting for the possibility of four new positions . After a discussion regarding the overtime budget, the consensus of the Committee was to fund the overtime budget at the requested amount. 4 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 After a brief discussion concerning other accounts in the Police Department Budget, the following motion was made: RESOLVED, That the 1994 Police Department Budget be approved, as amended, in the amount of $4, 066, 544 . The motion passed 6-0 . The next budget meeting was scheduled for November 29, 1993 at 7 : 30 P.M. The meeting adjourned at 9 : 10 P.M. 5 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 REVENUES Mayor's Recommendation $24, 869,204 Net reduction in Mayor's Revenues through 11/22/93 (41, 930) Mayor's Adjusted Revenues as of conclusion of 11/22/93 B&A/COW meeting $24, 827,274 Action taken during meeting of 11/23/93 : None Mayor' s Adjusted Revenues as of conclusion of 11/23/93 B&A/COW meeting $24, 827,274 Net Change in Revenues from 11/23/93 meeting -0- Combined Net Reduction in Mayor' s Revenues after 11/11, 11/16, 11/17, 11/22, 11/23/93 meetings (41, 930) Combined Net Increase in Mayor's Budget (Revenues and Appropriations) after 11/11, 11/16, 11/17, 11/22, 11/23/93 meetings $80, 627 6 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 APPROPRIATIONS Mayor' s Recommendation $25, 350, 767 Net increase in Mayor' s Budget Appropriations through 11/22/93 38, 697 Balance Mayor's Recommendations prior to Budget Meeting of 11/23/93 $25, 389,464 Action taken during meeting of 11/23/93 : Police Department Increases related to merging of Metered Parking with Police Department: Increase A-3120-115 Hourly - Full Time $55,240 Increase A-3120-120 P/T & Seasonal 24, 795 Increase A-3120-405 Telephone 475 Increase A-3120-415 Clothing 800 Increase A-3120-420 Gas & Oil 350 Increase A-3120-425 Office Expense 2, 000 Increase A-3120-435 Contracts 20, 000 Increase A-3120-477 Equipment Parts 7, 000 Increase A-3120-481 Small Tools 100 Increase A-3120-483 Construction Supplies 500 Department of Public Works Metered Parking Reductions related to merging of Metered Parking with Police Department: Reduce A-3320-115 Hourly Full Time $(55,240) Reduce A-3320-120 P/T & Seasonal (24, 795) Reduce A-3320-405 Telephone (475) Reduce A-3320-415 Clothing (800) Reduce A-3320-420 Gas & Oil (350) Reduce A-3320-425 Office Expense (2, 000) Reduce A-3320-435 Contracts (20, 000) Reduce A-3320-477 Equipment Parts (7, 000) Reduce A-3320-481 Small Tools ( 100) Reduce A-3320-483 Construction Supplies (500 Mayor's adjusted recommendations as of conclusion of 11/23/93 B&A/COW meeting $25, 389,464 7 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 Net overall increase in Mayor' s Appropri- ations from 11/23/93 meeting -0- Combined Net Increase in Mayor's Budget Appropriations after 11/11, 11/16, 11/17, 11/22, 11/23/93 meetings $38, 697 U 8 BUDGET AND ADMINISTRATION COMMITTEE BUDGET MEETING 7 :30 P.M. NOVEMBER 23, 1993 MINUTES Present• Committee Members : Booth, Johnson, Berg, Romanowski Committee Members Excused: Daley Other Alderpersons Present: Blanchard, Efroymson Alderpersons Excused: Golder, Hoffman, Schroeder Others Present• Mayor - Nichols City Controller - Cafferillo Deputy Controller - Thayer Police Chief - McEwen Deputy Police Chief - Barnes City Attorney - Guttman Assistant City Attorney - Kennedy City Prosecutor - Costello City Prosecutor Senior Typist - Fabrizio Representatives from Police Board Members of the media Members of the public 1 . Oyening Comments Chairperson Booth stated that the agenda for this meeting is as follows: A. City Attorney Budget B. City Prosecutor Budget C. Police Department Budget Members of the public were asked to speak on the budget; no members spoke. Members of the Council were asked to speak on the budget; no Council members spoke. 1 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 2 . City Attorney Budget The Mayor recommended a 1994 City Attorney Budget in the amount of $137, 539 . City Attorney Guttman stated that his budget was very similar to 1993, with slight increases in lines 205 Furniture & Fixtures, 210 Equipment and 405 Telephone. Guttman explained that he has requested the purchase of a Fax/modem for $600, a Dot Matrix printer for $300 and a computer table for $400 . He explained that his department brings in various fine revenues to the City, including $21, 000 in 1993 for Building Department fines . He also stated that the City does not see the avoided costs that are saved by his department, which, for 1993, have been calculated at approximately $100, 000 . Guttman stated that Assistant Attorney Kennedy is being trained on improved negotiation skills; as a result the City should see better contracts with labor unions and other vendors . He noted he was not proposing to change the Mayor's 1994 budget recommendation for his department. A discussion regarding the equipment requested followed. Kennedy stated that the fax/modem machine is needed for confidentiality reasons . After a brief discussion concerning the department's current use of law students, the following motion was made: RESOLVED, That the 1994 Attorney's Budget be approved in the amount of $137 ,539 . The motion passed 6-0 . 3 . City Prosecutor Budget The Mayor recommended a 1994 City Prosecutor Budget in the amount of $33,267 . City Prosecutor Costello stated that he is requesting a change to the Mayor' s Budget as follows : A. Reclassify his current Senior Typist position to Assistant to the City Prosecutor position. B. Based on reclassification, increase the requested position salary to $17, 319 . Costello explained that the Senior Typist performs many more tasks than a senior typist should, and he would like to reclassify the position to reflect current duties . He explained that his office is receiving many more cases than were previously issued to his office. 2 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 141� Mayor Nichols stated that he did not include the reclassification of the Senior Typist position or related salary adjustment in the 1994 Budget because, at the time, the Civil Service Commission had not reclassified the position and funding/duties of the position were unknown. He explained that now that the Civil Service Commission has reclassified the position, he will support the reclassification, but the salary amount needs to be discussed. The Committee voted, 6-0, to move into executive session to discuss the personnel item. The Committee voted, 6-0, to move back into regular session, and Chairperson Booth reported that the following action took place: RESOLVED, That the 1994 City Prosecutor Authorized Personnel Roster be amended by reclassifying the current City Prosecutor' s Senior Typist position to the position of Assistant to the City Prosecutor, as recommended by the Civil Service Commission. The motion passed 5-0 . Alderperson Johnson was absent when the vote was taken. Chairperson Booth also reported that the Committee did not act on a salary amount and will re-visit this budget on the meeting of November 29th. No further action was taken. 4 . Police Department Budget The Mayor recommended a 1994 Police Department Budget in the amount of $3, 969,284. City Controller Cafferillo explained that the following changes to the Police Department budget have been made: A. Account A-3120-115 Hourly F/T was decreased by $17,500 to reflect the relocation of custodial positions . B. Account A-3120-435 Contracts was increased by $3,500 to fund temporary outside custodial services. Police Chief McEwen explained that his 1994 Budget includes the request for the following new positions : One ( 1) new Community Service Officer position - Three (3) new Police Officer positions 3 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 McEwen explained that these new positions were approved by Council in late 1993, but will be in his budget for a full year in 1994 . He also explained that the three (3) new police officer positions are contingent on the receipt of a Federal grant, which was applied for in November, 1993 . A discussion concerning the possible merger of the City's Parking Meter Division into the Police Department Budget followed. Controller Cafferillo stated that the merger should be done in conjunction with the 1994 Budget adoption. He explained that the positions would be transferred to the Police Department, and be under the ultimate supervision of the police chief. A discussion regarding the merger continued. It was noted that all the merger details will be worked out by 1994 . The following motion was made: RESOLVED, That Account A-3320 Metered Parking, in the total amount of $111, 260, be transferred and merged with Account A- 3120 Police Department and that the Police Chief will supervise the Metered Parking employees . The motion passed 6-0 . A discussion concerning the Police Department Account 415 Clothing followed. McEwen stated that the slight increase over 1993 represents a federal grant portion of $5, 100 . He stated that if the grant is not received, the $5, 100 would not be spent. A discussion concerning the Police Department Account 125 Overtime followed. The Mayor recommended an amount of $195, 658 . The overtime represented the following amounts : A. Emergency and Investigative Overtime $74, 088 B. Court Overtime 20, 826 C. Holiday Overtime 84, 844 D. Collegetown Details 4, 200 E. Stop DWI Patrols 10, 000 F. Overtime for Building Personnel 1, 700 Total $195, 658 Chief McEwen stated that, in 1993, the Council reduced his overtime budget amount by $25, 000 to $170, 736 . He explained that he will spend at least $185, 000 in 1993, if not more. He stated that the sharp increase in the overtime is a result of putting the $25, 000 back into the budget and accounting for the possibility of four new positions . After a discussion regarding the overtime budget, the consensus of the Committee was to fund the overtime budget at the requested amount. 4 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 After a brief discussion concerning other accounts in the Police Department Budget, the following motion was made: RESOLVED, That the 1994 Police Department Budget be approved, as amended, in the amount of $4, 066, 544 . The motion passed 6-0 . The next budget meeting was scheduled for November 29, 1993 at 7 : 30 P.M. The meeting adjourned at 9 : 10 P.M. 5 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 REVENUES Mayor's Recommendation $24, 869, 204 Net reduction in Mayor's Revenues through 11/22/93 (41 , 930) Mayor's Adjusted Revenues as of conclusion of 11/22/93 B&A/COW meeting $24, 827, 274 Action taken during meeting of 11/23/93 : None Mayor's Adjusted Revenues as of conclusion of 11/23/93 B&A/COW meeting $24, 827 , 274 Net Change in Revenues from 11/23/93 meeting -0- Combined Net Reduction in Mayor's Revenues after 11/11, 11/16, 11/17, 11/22, 11/23/93 meetings (41, 930) Combined Net Increase in Mayor's Budget �..i (Revenues and Appropriations) after 11/11, 11/16, 11/17 , 11/22, 11/23/93 meetings $80, 627 6 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 APPROPRIATIONS Mayor's Recommendation $25, 350, 767 Net increase in Mayor's Budget Appropriations through 11/22/93 38, 697 Balance Mayor's Recommendations prior to Budget Meeting of 11/23/93 $25, 389,464 Action taken during meeting of 11/23/93 : Police Department Increases related to merging of Metered Parking with Police Department: Increase A-3120-115 Hourly - Full Time $55,240 Increase A-3120-120 P/T & Seasonal 24, 795 Increase A-3120-405 Telephone 475 Increase A-3120-415 Clothing 800 Increase A-3120-420 Gas & Oil 350 Increase A-3120-425 Office Expense 2, 000 Increase A-3120-435 Contracts 20, 000 Increase A-3120-477 Equipment Parts 7, 000 Increase A-3120-481 Small Tools 100 Increase A-3120-483 Construction Supplies 500 Department of Public Works Metered Parking Reductions related to merging of Metered Parking with Police Department: Reduce A-3320-115 Hourly Full Time $(55,240) Reduce A-3320-120 P/T & Seasonal (24, 795) Reduce A-3320-405 Telephone (475) Reduce A-3320-415 Clothing (800) Reduce A-3320-420 Gas & Oil (350) Reduce A-3320-425 Office Expense (2, 000) Reduce A-3320-435 Contracts (20, 000) Reduce A-3320-477 Equipment Parts (7, 000) Reduce A-3320-481 Small Tools ( 100) Reduce A-3320-483 Construction Supplies (500 Mayor's adjusted recommendations as of conclusion of 11/23/93 B&A/COW meeting $25, 389,464 7 B & A COMMITTEE - BUDGET MEETING NOVEMBER 23, 1993 Net overall increase in Mayor's Appropri- ations from 11/23/93 meeting -0- Combined Net Increase in Mayor' s Budget Appropriations after 11/11, 11/16, 11/17, 11/22, 11/23/93 meetings $38, 697 U 8