HomeMy WebLinkAboutMN-B&A-1993-06-23 BUDGET AND ADMINISTRATION COMMITTEE
Regular Meeting 8:00 P.M. June 23, 1993
MINUTES
Present:
Committee Members: Booth, Daley, Romanowski, Johnson, Berg
Others Present:
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Police Chief - McEwen
Planning Director - VanCort
Deputy Fire Chief - Wilbur
Building Commissioner - Eckstrom
Youth Bureau Director - Cohen
Supt. of Public Works - Gray
Commons Coordinator - Deming
Asst. Commons Coordinator - Callahan
Bd. of Public Works Commissioner - Gerard
Acting Asst. Coordinator, GIAC - Thomas
Members of the media
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1 . Opening Comments
Chairperson Booth stated that the following changes were made to
the agenda:
A. An additional Finance item regarding the City Clerk's
Records Management Grant.
B. An additional Department of Public Works item dealing
with emergency sewer repair.
Members of the Public were asked to speak; no members spoke.
2 . Police Department
A. Request for Traffic Control Officer
A request was presented by Alderperson Daley to
appropriate the funds in Restricted Contingency for a
Traffic Control Officer. The 1993 Budget included
$20,500 in restricted contingency to fund a traffic
control officer for half of the year. Alderperson Daley
suggested to the Committee that this position is needed
in the City to reduce the amount of traffic violations
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
currently occurring.
Mayor Nichols presented the Committee with a report
comparing traffic violation tickets issued in the City in
1992 and 1993 . He explained that the Police Department
has made a concentrated effort with its current staff to
increase traffic enforcement in the City. He also
suggested that the Police Department has made progress in
the traffic control area and that there is no current
need to enlarge current staff levels to increase
enforcement is not there.
Mayor Nichols suggested that the Police Department could
take other steps to assist in the enforcement of traffic
control. He recommended that a speed monitoring
awareness radar trailer be purchased at a one-time cost
of $12, 150. He explained that the trailer would assist
in the enforcement of speed limits in various parts of
the City. A discussion regarding purchase of the
equipment followed.
The Committee discussed the traffic violation report from
the Police Department, which revealed a 12-20% increase
in tickets issued daily for the first five months of
1993, compared to 1992 .
Police Chief McEwen stated that during 1993, the Police
Department has had only one of its two available traffic
officers on duty because the other traffic officer has
been out with injuries . He explained that all officers
are responsible for looking for traffic violations. He
also explained that an additional officer is necessary,
but there are also other ways to improve the City's
traffic control efforts.
Mayor Nichols recommended to the Committee that the City
purchase the above-mentioned radar equipment instead of
adding an officer to the Department. He explained that
the concentrated effort by the Police Department on
traffic control problems should be continued for another
six months to determine if additional progress is made.
A discussion regarding the officer and equipment
followed.
Chairperson Booth and Alderperson Johnson stated that
they were against the release of the contingency funds
for the addition of a traffic officer. After a
discussion of the traffic control problems, the following
motion was made:
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
RESOLVED, That $20,500 be* appropriated from restricted
contingency to the Police Department Budget for the addition
of one Traffic Enforcement Officer.
Voting results on the motion were as follows:
Ayes (3) Daley, Berg, Romanowski
Nays (2 ) Booth, Johnson
The motion passed 3-2 and will be forwarded to the next Common
Council C-O-W meeting for discussion.
B. Request to Sign 1993-1994 NYS Office of Court
Administration Agreement, and Amend 1993 Police
Department Authorized Personnel Roster
Police Chief McEwen presented a request to sign the 1993-
1994 NYS Office of Court Administration agreement for
court security, and amend the Police Department's
personnel roster by adding one court security officer,
based upon the City's agreement with NYS. Chief McEwen
explained that because of the new Court Facility, the New
York State Office of Court Administration has requested
that an increase in security services be maintained.
Chief McEwen stated that the Police Department budget
cannot pay for these increased security services, but
that the NYS Office of Court Administration would pay for
the salary and related benefits for one additional
security officer, based on the 1993-1994 agreement. He
explained that the City's current reimbursement for this
court security service is $18,000, but with the new
agreement, the reimbursement would be increased to
$49, 000 .
The Committee agreed with the request as long as the
total cost of the additional officer is paid for by New
York State. The following motion was made:
WHEREAS, the New York State Office of Court Administration has
requested a significant increase in security service when the
new City Court Facility becomes operational on July 19, 1993,
and
WHEREAS, the Police Department would be unable to provide said
increased coverage, which equates to an additional full-time
Police Officer position, within the existing complement of
officers, and
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
WHEREAS, the Office of Court Administration has agreed to
reimburse the City for the entire cost of salary and benefits
for a full-time Police Officer and such additional part-time
service as required at the City Court Facility, up to an
amount not to exceed $49, 000; now, therefore, be it
RESOLVED, That the roster for the Police Department be hereby
increased by one Police Officer position, subject to the
continuing availability of Office of Court Administration
funding for said position, and be it further
RESOLVED, That the Police Chief be authorized to execute the
1993-94 Court Security Services Agreement with the State
Office of Court Administration, inclusive of amendments as
required, subject to review by the City Attorney and City
Controller.
The motion passed 5-0 .
3 . Planning Department
A. Request to Amend Youth Bureau Acoustic Remediation
Contract
Planning Director VanCort presented a request to amend
the current Youth Bureau Acoustic remediation contract by
$4, 000 for additional architectural services not
originally provided for in the contract. He explained
that the additional services are as follows:
Design Phase Construction Cost $ 450.00
Required Permits 225 . 00
Document Phase Construction Cost 375.00
Bi-weekly Site Visits 675.00
Additional Consulting Services 2,275 .00
$4, 000.00
Planning Director VanCort stated that the original
contract was approved for $8, 500. He explained that the
funds would be. derived from the existing capital project
for this purpose. He explained that the project
authorization does not need to be increased at this time,
but an increase may be needed at a later date after all
the cost estimates are in.
Chairperson Booth stated that he was against this
amendment because of past experiences with the
architectural firm in question. After a brief
discussion, the following motion was made:
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
WHEREAS, The Planning Department has determined that the
existing contract for design of the Youth Bureau Facility
Acoustic Remediation Project did not include provision for the
following services:
Design Phase Construction Cost Estimates $ 450
Assist Owner in Obtaining Required Permits 225
Documents Phase Construction Cost Estimates 375
Bi-weekly Site Visits 675
Total $1, 725
and
WHEREAS, additional professional consulting services, which
may be required during the design process, have been estimated
at $2,275; now, therefore, be it
RESOLVED, That contract authorization for this purpose be
increased from $8,500 to an amount not to exceed $12,500, said
funding to be provided from existing Capital Project #244
authorizations .
The motion passed 4-1 . Chairperson Booth voted against the
motion.
B. Request to Amend 1993 Planning Department Personnel
Roster
Planning Director VanCort presented a request to increase
a part-time secretarial position in the Planning
Department from 17 to 24 hours per week. He explained
that the department recently had a part-time secretary
leave. He stated that, in the interest of reducing
personnel costs, the department could have sufficient
secretarial coverage by increasing a current 17 hour
secretary to 24 hours per week, and leave the vacant
position open. After a brief discussion of the efforts
to reduce personnel costs by the Planning Department, the
following motion was made:
WHEREAS, the Planning Department currently has a vacant part-
time 24 hour per week secretarial position, as a result of the
resignation of Ev Hogben, and
WHEREAS, in the interest of reducing personnel costs, the
Director of Planning and Development has recommended that, by
increasing an existing part-time secretarial position from 17
to 24 hours per week, sufficient office coverage would be
provided; now, therefore, be it
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
RESOLVED, That the part-time secretarial position held by
Eileen Jacobs be hereby increased from 17 to 24 hours per week
effective July 12, 1993.
The motion passed 5-0 .
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C. Request to Support Further Investigation of Debit Cards
Planning Director VanCort explained to the Committee that
a group of City staff and B.P.W. Board members have been
investigating the possible use of a debit card system for
parking facility and transit system purposes. He
explained that the group has devoted a great deal of time
and effort to this point in the debit card system. He
stated that the group wished to have the support of the
Council before the planning group continued further
investigations into the debit card system.
Director VanCort explained that the debit card system is
a card that an individual could buy for cash and use it
for parking and transit services. The amount of the
service would be automatically deducted from the card at
time of use.
Alderperson Berg explained that the debit card system
could be used in conjunction with a fully automated
parking system, as is being currently discussed. The
Committee agreed to support continued efforts of the
group to investigate the debit card system. The
following motion was made:
WHEREAS, a group comprised of members of the Board of Public
Works and staff has been investigating the possible
implementation of a debit card system for Parking Facility and
Transit System purposes, and
WHEREAS, it is possible that a City debit card system could be
networked with systems at Cornell University and Ithaca
College; and
WHEREAS, before additional time and effort are allocated
toward the evaluation of this program, the Committee felt that
an approval in concept from Common Council should be obtained;
now, therefore, be it
RESOLVED, That Common Council agrees that further study of the
possible City use of debit cards should be undertaken by the
committee established by the Board of Public Works, with
progress reports to be made to the appropriate Council
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
Committees in several months.
The motion passed 5-0 .
4 . Fire Department - Request to Appropriate Fire and Building
Code Aid
Deputy Fire Chief Wilbur presented a request to
appropriate $1,456 .40 from the Fire and Building Code Aid
account to purchase computer equipment for the Fire
Department. He explained that the funds are needed to
upgrade certain portions of their current Xenix system
that serves both the Fire Department and the Building
Department.
Deputy Controller Thayer explained that there was $4, 146
remaining in the Fire and Building Code Aid account.
After a brief discussion regarding the equipment, .the
following motion was made:
WHEREAS, the Fire Department has requested that computer
upgrades be made to their current Xenix System that serves the
Fire and Building Departments to permit off-hours backup of
the system; now, therefore, be it
RESOLVED, That the 1993 Authorized Equipment list be amended
as follows :
1 Mountain Firesafe 7250 Internal Tape Drive w/Soft-
ware and Installation of Tape Drives $1,256 .90
7 3M DC6250 Backup Tape Cartridges 199 .50
$1,456 .40
and be it further
RESOLVED, That an amount not to exceed $1,456 .40 be
transferred from Account A690-10 Fire and Building Code Aid to
Account A3410-210 Office Equipment for said computer equipment
purchase.
The motion passed 5-0 .
5 . Youth Bureau
A. Request to Amend 1993 Youth Bureau Budget
Youth Bureau Director Cohen presented a request to amend
the Youth Bureau's 1993 Budget by $4,458 as a result of
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
the continuation of the Municipal Jobs - Summer Youth
Employment Program from Tompkins County. He explained
that the program creates approximately 100 local jobs for
City of Ithaca teens . He stated that after benefits, the
revenues match the expenditures.
After a discussion of the program, the following motion
was made:
WHEREAS, the Ithaca Youth Bureau will receive $4,458 from
Tompkins County for the continuation of the Municipal Jobs
Program for Summer Youth Program for City of Ithaca teens;
now, therefore, be it..
RESOLVED, That the 1993 City of Ithaca Budget be amended to
reflect $4,458 in funding from Tompkins County for the
Municipal Jobs Program, as follows:
Increase Income:
A2350 Youth Services - Other Governments $4,458 .00
Increase Appropriations:
A7310-120-1202 Hourly P/T 3, 710.00
A7310-445-1202 Travel 300 .00
A7310-460-1202 Program Supplies 100.00
A9030 Social Security 284. 00
A9040 Workers' Compensation 64 .00
$4,458 .00
The motion passed 5-0 .
B. Request to Transfer Funds for Alex Haley Pool
Youth Bureau Director Cohen and Acting Assistant
Coordinator at GIAC Thomas presented a request to
transfer $9,453 from the GIAC Staff account to the GIAC
Hourly Part-time account for funding of additional hourly
part-time positions at the Alex Haley Pool. Director
Cohen explained that the funding transfer is needed to
cover additional staffing costs, namely lifeguard
positions . He stated that these new positions are needed
to assure a properly manned pool at all times .
Director Cohen explained that GIAC has had various
positions in the budget open and not filled. This
process has allowed the funds to be available for the
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
lifeguard positions . He explained that four lifeguard
positions are needed. ' '
After a discussion of the pool and its staffing, the
following motion was made:
WHEREAS, the Alex Haley Pool is in need of additional staffing
in the hourly part-time account to supervise the pool safely
and effectively, and
WHEREAS, G. I.A.C. has had various positions open and not
filled, for a period of time, and has additional funds in the
Staff Account; now, therefore, be it
RESOLVED, That an amount not to exceed $9,453 be transferred
from Account A7311-110-1102 Staff to Account A7311-120-1102
Hourly Part-time for funding of additional hourly part-time
positions at the Alex Haley Pool.
The motion passed 5-0 .
C. Request to Transfer Funds for Alex Haley Pool
Youth Bureau Director Cohen and Acting Assistant
Coordinator at GIAC Thomas presented a request to
transfer $1,570 from GIAC Staff Account to GIAC Program
Supplies account for the purchase of various first aid
supplies for the opening of the Alex Haley Pool. Acting
Asst. Coordinator Thomas stated that the pool is without
essential first aid equipment to operate the pool at the
time of opening in early July.
Director Cohen again explained that because of open
positions in the GIAC Budget, some funds are available to
cover these types of costs. He stated that the equipment
ranges from $26 for gloves to $600 for trash cans . After
a brief discussion, the following motion was made:
WHEREAS, the Alex Haley Pool was budgeted without the proper
supply of essential first aid equipment to operate the pool;
now, therefore, be it
RESOLVED, That an amount not to exceed $1,570 be transferred
from Account A7311-110-1102 Staff to Account A7311-460-1102
Program Supplies to purchase essential first aid equipment to
properly operate the Alex Haley Pool.
The motion passed 5-0 .
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
6. Building Department - Request to Add One Position to the
Building Department Personnel Roster
Building Commissioner Eckstrom presented a request to add
one position to the Building Department Personnel Roster.
He explained that the position would be a Rental Housing
Specialist. Commissioner Eckstrom stated that he would
like to add this job title to his roster and fill the
position in August. He stated that the position would
fulfill some of the Building Commissioner's
responsibilities in providing educational and
informational services, particularly focused to tenants
and landlords . He explained that the position could also
perform maintenance inspections in rental dwelling units.
He stated that the salary range would be approximately
$25, 000 to $31, 000.
Commissioner Eckstrom stated that his budget has a vacant
one-half year Housing Inspector position that he would
delete and replace with the new position of Rental
Housing Specialist. A discussion of the position and its
relation to the Building Department followed.
The Committee was concerned over the priorities of the
department. Some of the committee members felt that the
Building Department needs other more important positions
before this position is approved. A discussion regarding
tenant/landlord responsibilities followed.
After a lengthy discussion regarding the position, the
Committee voted to table this issue until next month.
Voting results on the motion to table the discussion were
as follows:
Ayes (3) Booth, Berg, Romanowski
Nays ( 1) Johnson
Abstain ( 1) Daley
The motion to table passed 3-1-1 .
7 . Commons Coordinator - Request to Amend 1993 Authorized
Equipment List
Commons Coordinator Deming and Jeremy Callahan presented
a request to purchase computer equipment at a cost not to
exceed $4,000 . Coordinator Deming stated that the
request for the computer equipment is as follows :
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
One ( 1) Midwest Micro DX2/66 $1, 800
One ( 1 ) Laser Printer MLP535+ 1,200
Various Computer Software 11000
$4, 000
Callahan explained that he needs to be able to do
professional desktop publishing to assist with all the
activities pertaining to the Commons . He explained that
this machine would save time and money in the long run.
The Committee voted, 5-0, to table this request until
next month to allow the Mayor to review the request. No
further action was taken.
8 . Department of Public Works
A. Request to Establish Capital Project #276 for Wood Street
Park Improvements
Superintendent of Public Works Gray presented a request
to establish a capital project to make improvements to
the Wood Street Park in the amount of $69, 000, of which
$45,000 would be funded by 1993 Community Development
Block Grant funds, and $24,000 will be funded by the
City. He stated the City's portion will be used for the
purchase of trees and sidewalks.
Controller Cafferillo explained that the project would be
set up as a capital project contingent on the approval of
the $45,000 Community Development Block Grant. He stated
that the City' s $24, 000 share would be derived from the
issuance of serial bonds .
After a brief discussion of the project, the following
motion was made:
WHEREAS, the City' s 1993 Community Block Grant Program request
includes $45, 000 in funding for Wood Street Park Improvements,
and
WHEREAS, the Ithaca Urban Renewal Agency has requested that
$24,000 be allocated for certain additional related
improvements in the area adjacent to Wood Street Park (such
as, sidewalks and street trees) , inclusive of materials and
Department of Public Works Park Account Labor, and
WHEREAS, the Board of Public Works has reviewed the
aforementioned request for $24, 000 and has recommended the
establishment of a capital project for improvements to Wood
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
Street Park; now, therefore, be it
RESOLVED, That Capital Project #276 Wood Street Park
Improvements shall be hereby established for an amount not to
exceed $69,000 with financing to be provided as follows :
A) 1993 Community Development Block Grant Funds
(Approval Pending $45, 000
B) Proceeds of serial bonds to be issued $24,000,
and be it further
RESOLVED, That the implementation of this project shall be
subject to the City's receipt of the requested 1993 Community
Development Block Grant.
The motion passed 5-0.
B. Request to Extend Free Bus Passes for City Employees &
Other
Superintendent of Public Works Gray presented a request
to extend the free parking permits to City employees for
another year. He explained that Council approved the
free transit passes to City employees in April, 1993 for
a one-year period. He stated that the program has been
successful during the trial period.
The Committee discussed the possibility of extending the
free transit passes to individuals who currently have
City parking privileges. The Committee agreed that the
free transit passes will be available to City employees
and members of boards and commissions otherwise eligible
to receive City parking permits for a period of one year.
The following motion was made:
WHEREAS, Common Council passed a resolution allowing City
employees to ride Ithaca Transit free for a period of one
year, expiring April 1, 199 , and
WHEREAS, the free pass program to City employees has been
successful during the one year trial period and staff
recommends extension of the free bus service for one more
year, and
WHEREAS, the B & A Committee has recommended that free bus
passes also be extended to all non-City employees (i.e. : board
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
and committee members) who currently have City of Ithaca
parking privileges; now, therefore, be it
RESOLVED, That any City employees and non-City employees who
currently have City of Ithaca parking privileges, and who hold
and display a current City identification card, be allowed to
ride the Ithaca Transit buses free for a period of one year,
ending June 30, 1994, subject to written agreement by the
various City employee Unions that this privilege will not be
considered as a past practice.
The motion passed 5-0.
C. Report on the Request from Downtown -Ithaca, Inc. to
Provide One Hour Free Parking
Superintendent of Public Works Gray reported . that
Downtown Ithaca, Inc. (DII) requested that the City sell
1,000 parking stickers at a discounted rate, $ .25 per
hour, to DII for one hour of free parking in downtown
City ramps and lots . He explained that DII will
distribute these stickers to downtown merchants and
service-oriented businesses who will in turn distribute
the stickers to their patrons. He stated that the City
Chamberlain's office will sell the tickets to DII . The
Committee concurred with the Board of Public Works
approval of the proposal.
D. Request for Installation of Collegetown Directional
Signage
Superintendent of Public Works Gray presented a request
to install directional signage for the Collegetown
Business District and Cornell University in an amount not
to exceed $500. He explained that the funding for the
signage will be derived from Capital Project #271
Downtown Improvements .
After a brief discussion regarding the type of signage,
the following motion was made:
WHEREAS, the Board of Public Works has approved the
installation of directional signs for the Collegetown Business
District and Cornell University in the amount of $500; now,
therefore, be it
RESOLVED, That Common Council approves the authorization of an
amount not to exceed $500 to be appropriated from Capital
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
Project #271 Downtown Improvements for the implementation of
directional signs for the Collegetown Business District and
Cornell University.
The motion passed 5-0.
E. Request to Amend Capital Project #605 Sewer Main
Reconstruction
Superintendent of Public Works Gray presented a request
to amend Capital Project #605 Sewer Main Reconstruction
by $115,000 to provide funding for a second emergency
sewer main reconstruction at Dey Street and Franklin
Street. He explained that in May, 1993 Council approved
an emergency project for a sewer main failure at Adams
Street and First Street in an amount of$200, 000 . He
explained that this request would increase the total
authorization of Capital Project #605 to $315,000 . He
stated that these projects have been declared public
emergencies because of the nature of the sewer main
failures which threaten the life, health, and safety of
City residents . The Committee concurred that this
project was also an emergency.
Superintendent Gray explained that the sewer main
failures were caused by the Spring flooding problems . He
also stated that the sewers that failed because of high
water were 100 years old. He explained that the first
project, approved in May, will repair 1, 000 feet of sewer
main and that this project will repair 800 feet of sewer
main. The funds will be derived from existing Capital
Reserves. After a discussion of the projects, the
following motion was made:
WHEREAS, the Spring flooding has caused a trunk sewer main to
fail on Dey Street and Franklin Street in the City, thereby
creating a public emergency which threatens the life, health
and safety of City residents, and public and private property
at and near said location, and
WHEREAS, the Board of Public Works declared this area a public
emergency in accordance with Section 103 of the General
Municipal Law, thereby negating the statutory requirement to
bid the project necessary to repair this trunk sewer, and
WHEREAS, Capital Project #605 was established at the May 5,
1993 Common Council Meeting for sewer main reconstruction in
the amount of $200, 000 for work at Adams Street and First
Street, and
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
WHEREAS, the estimated reconstruction cost of the Dey Street
and Franklin Street sewer is $115, 000; now, therefore, be it
RESOLVED, That Common Council reaffirms the declaration of the
public emergency created by said weather event, and be it
further
RESOLVED, That Capital Project #605 Sewer Main Reconstruction
be amended by an amount not to exceed $115,000 for a total
project cost of $315, 000 to reconstruct trunk sewer mains, and
be it further
RESOLVED, That the amendment to the project be funded from
existing monies transferred from Capital Reserve #17 Sewer
Construction.
The motion passed 5-0 .
9 . Planning Department - Request Appropriation of Funds for
Public Postering Boards
Chairperson Booth presented a request from Alderperson
Schroeder to appropriate funds of $5, 000 to erect several
bulletin boards for public postering in Collegetown and
the Central Business District. He explained that the
Planning and Development Committee has approved this
proposal. He stated that the funds will be used to
construct and install ten wall-mounted and five free-
standing postering boards .
The funds will be derived from Unrestricted Contingency
and split between the Planning Department and Department
of Public Works. After a discussion regarding the
boards, the following motion was made:
WHEREAS, Common Council has enacted a resolution calling for
the erection of several bulletin boards or kiosks for public
postering in Collegetown and the Central Business District, to
be coupled with a strengthening of the City' s Municipal Code
provisions against illegal postering, and
WHEREAS, the Planning and Development Committee has reviewed
a proposal prepared by Ken Hallett and Steven Blais, relative
to the cost of materials necessary to construct ten wall-
mounted and five free-standing postering boards, the cost of
which was estimated at $4, 670, and
WHEREAS, the Planning and Development Committee has
recommended that City moneys be appropriated toward the cost
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
of materials, with the private sector being asked to raise a
similar amount, and
WHEREAS, the Department of Public Works has estimated that an
additional $2,000. will be required to construct and install
said postering boards; now, therefore, be it
RESOLVED, That an amount not to exceed $5, 000 . be transferred
from A1990 Unrestricted Contingency, $3, 000. to Account A8020-
430 Planning Department Contractual Services for the
acquisition of materials, and $2, 000. to Account A3311-115
Department of Public Works for construction and installation,
the expenditure of which is predicated on the receipt of
$1,500. from the private sector.
The motion passed 5-0 .
10 . Finance Department
A. Chamberlain - Request to Waive Tax Penalty
City Controller Cafferillo presented a request from the
City Chamberlain to waive a tax penalty of $20.31 on the
property at 210 Cleveland Avenue. It was noted that this
request was tabled from last month's meeting for more
documentation. He explained that the property owner has
given the Chamberlain proper documentation to support his
contention that he sent the tax payment to the City in a
timely manner. After a brief discussion, the following
motion was made:
WHEREAS, Mr. Darfler, the property owner at 210 Cleveland
Avenue, has provided sufficient documentation to support his
contention that he sent his tax payment to the Chamberlain's
Office on a timely basis; now, therefore, be it
RESOLVED, That the $20. 31 tax penalty and fees on the 1993
First Tax Installment for the property at 210 Cleveland Avenue
be waived.
The motion passed 5-0 .
B. Controller - Purchasing Policy Discussion
The discussion on the purchasing policy was tabled, 5-0,
until the July B & A meeting.
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
C. Controller - Request to Approve 1993-1994 Civil Service
Agreement
Deputy Controller Thayer presented a request to approve
the 1993-1994 Civil Service Agreement between the City of
Ithaca and Ithaca City School District. He explained
that the contract would cover the period July 1, 1993 to
June 30, 1994 was for $19,209 . He explained that the
City is reimbursed an amount annually by the School
District for Civil Service matters performed by the
City's Personnel Department. He noted that the amount is
less than the previous year because both the Personnel
Administrator and the Personnel Associate-trainee were
not working for a period of time in 1992 . After a
discussion on the agreement, the following motion was
made:
RESOLVED, That the Mayor and City Clerk be authorized and
directed to execute an agreement between the City of Ithaca
and the Ithaca City School District for performance by the
City for services in connection with Civil Service matters for
the period July 1, 1993 to June 30, 1994, in an amount of
$19,209 .00 payable to the City of Ithaca on or before
November, 1993.
The motion passed 5-0.
D. Controller - Bond Resolution
City Controller Cafferillo stated that he will bring a
formal bond resolution to the Council meeting for the
following projects:
Fire-fighting vehicle (Pumper) $275,000
Fire-fighting vehicle (Ladder) 625,000
Computer equipment 5, 000
Parking meters 25,000
$930,000
The Committee voted, 5-0, to approve the $930,000 in
bonds with a formal resolution going to Council in July.
E. Clerk - Request to Amend 1993 Personnel Roster and 1993
Budget
City Controller Cafferillo presented a request by the
City Clerk to amend the 1993 Budget to include $40,223
for a Records Management Grant from the New York State
Education Department. He explained that the grant period
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
is from July 1, 1993 to June 30, 1994 . He explained that
the Clerk would like to continue the services of Chris
Dubetsky to perform services related to the record
management grant. He stated that Chris has been
previously paid by contract, but would like to be changed
to a temporary City employee. He stated that both the
City Attorney and the Personnel Administrator have been
notified of this change, and approve.
Controller Cafferillo explained that this was the third
grant to the Clerk's office related to this grant and it
has been successful to date. After a discussion
regarding the grant, the following motion was made:
WHEREAS, the City of Ithaca has received its third Records
Management Grant from the New York State Education Department
in the amount of $40,223 for the period July 1, 1993 to June
30, 1994, and
WHEREAS, the City has decided to continue the services of
temporary employee Chris Dubetsky to perform services related
to the Records Management Grant; now, therefore, be it
RESOLVED, That the 1993 Personnel Roster be amended as
follows :
Addition: One ( 1) Temporary Records Management
Coordinator Position, Grade 17 ,
and be it further
RESOLVED, That Chris Dubetsky be hired for the temporary
position of Records Management Coordinator, Grade 17, at an
hourly rate of $10 .49, 35 hours per week, that being Step 6 on
the C.S.E.A. Administrative Unit Compensation Plan, effective
July 8, 1993 and ending with said grant on June 30, 1994, and
be it further
RESOLVED, That the 1993 Budget be amended to reflect the 1993
portion of the Records Management Grant as follows:
Increase Income:
A3060 State Aid Records Management $40,223
Increase Appropriations:
A1460-110 Staff 19,442
A1460-225 Other Equipment 16,335
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BUDGET AND ADMINISTRATION COMMITTEE MEETING JUNE 23, 1993
A1460-425 Office Expense 345
A1460-430 Fees 1,064
A1460-497 Renovations 1,549
A 9030 Social Security 1,486
$40,223
t
The motion passed 5-0 .
F. Controller - Request to Accept 1992 Annual Financial
Report
Deputy Controller Thayer distributed copies of the City's
1992 Annual Financial Report to the Committee. The
following motion was made:
RESOLVED, That the 1992 Annual Financial Report prepared by
the Finance Department be accepted as presented.
The motion passed 5-0.
11 . Committee to Proceed Into Executive Session
The Committee voted, 5-0, to move into executive session
to discuss current contract negotiations .
12 . Report from Executive Session
After the Committee voted, 5-0, to move back into regular
session, Chairperson Booth reported that the Committee
was updated on the current status of contract
negotiations with the P.B.A. and the C.S.E.A.
Administrative Unit. No formal actions were taken.
The next B & A meeting was scheduled for July 14, 1993 at 7 : 30
P.M.
The meeting adjourned at 11 :50 P.M.
NOTE: In many cases the actual texts of the resolutions
presented in these minutes were prepared following the
_Committee's deliberations and decisions on the matters
involved. The resolutions presented here are in complete
accord with decisions made by the Committee.
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