HomeMy WebLinkAboutMn-B&A-1991-11-13 - Budget Meeting BUDGET AND ADMINISTRATION COMMITTEE
BUDGET MEETING 7 : 30 P.M. NOVEMBER 13, 1991
MINUTES
PRESENT:
COMMITTEE MEMBERS: Booth, Cummings, Peterson, Romanowski
COMMITTEE MEMBERS EXCUSED: Golder
OTHER ALDERPERSONS PRESENT: Schroeder, Blanchard, Daley,
Johnson, Hoffman
OTHERS PRESENT:
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Youth Bureau Director - Cohen
Activities Coordinator - Green
Youth Bureau Office Manager - Wilson
Activities Center Coordinator, GIAC - Fort
Representatives from the Youth Bureau and GIAC
Representatives from the GIAC Board
City Attorney - Guttman
Fire Chief - Olmstead
Representatives from various Human and Community
Service Agencies
Members of the Media
1 . Opening Comments
Chairperson Booth stated that the agenda for this meeting
will be as follows :
A. Council ' s areas for concern
B. Human Service Agencies
C. Community Services Agencies
D. Youth Bureau Budget
E. G. I .A.C. Budget
F. Vacancy Committee Discussion
Chairperson Booth asked if any member of the public wanted
to speak on any topic; no members spoke.
2 . Common Council members concerns for the 1992 Budget
Chairperson Booth asked Council members if they had further
concerns that they would like raised relating to tonight' s
agenda or the 1992 Budget in general. There were no
concerns raised.
3 . Human Service Agencies
The Mayor recommended the Human Services Agencies to be
funded at $160,238 which includes a youth employment
BUDGET MEETING - 11/13/91
coordinator position in the amount of $12,500 . It was noted
that the Mayor' s recommendation for the Human Services
Agencies was the same as the Human Services Committee
recommendation.
Linda Beins told the Committee that Group Homes was not
recommended for funding because their program did not meet
the Human Services funding recommendation criteria. She
also stated that EOC was requesting a much larger amount
than they were recommended. She stated that EOC requested
to expand their outreach program, but that the Committee had
limited funding and it funded the new program at the minimum
amount. Linda also stated that the Literacy Volunteers had
some serious problems with management so a low funding
recommendation was made.
After a brief discussion, the following motion was made:
RESOLVED, that the Human Services Agencies 1992 funding be
approved as recommended by the Mayor in the amount of
$160,238.
It was noted that the $160,238 funding was the same level of
funding for 1991 .
A representative from Literacy Volunteers, Helena Spring,
stated the Literacy Volunteers program had some very serious
problems earlier in the summer. However, she stated that
the top officers of the program filed their resignations and
all new individuals were hired. She explained that the
programs were changed, the office was reorganized and now
the program is running smoothly.
Gary Lindenbaum, who currently prepares the budget for
Literacy Volunteers also spoke to the Committee. He
explained that the current Budget has been cleaned up. He
stated that the 1992 Budget is as follows:
1992 Budget for Literacy Volunteers $22,765
1992 BOCES Support for Literacy Volunteers $38,272
1992 Total Literacy Volunteers Budget $61, 037
It was noted that the 1991 Budget for Literacy Volunteers
was $60, 355 . Gary also stated that next year the Literacy
Volunteers program will seek funding from the Town of
Ithaca. The 1992 funding recommended by the Mayor for
Literacy Volunteers is $1,000 .
After a brief discussion, the following amendment to the
main motion was proposed:
RESOLVED, that the Literacy Volunteers 1992 Human Services
funding be increased by $1,621 to a total 1992 funding of
$2,621.
2
BUDGET MEETING - 11/13/91
The $2, 621 funding amount was the same recommendation for
funding that the Human Services Coalition made for 1992 .
Voting results on the amendment were as follows :
Ayes (7 ) Peterson, Hoffman, Cummings, Schroeder,
Blanchard, Johnson, Daley
Nays (2) Romanowski, Booth
The amendment passed 7-2 . Alderperson Golder was excused
from the meeting.
The following motion was made:
RESOLVED, that Human Services Agencies 1992 funding be
approved as amended in the amount of $161,859.
The motion passed 9-0 . Alderperson Golder was excused from
the meeting. It was noted that the 1992 Human Service
Agencies approved funding is as follows :
AIDS Work $ 4, 680
Community Dispute Resolution Ctr 9, 745
Day Care Council 15, 239
Displaced Homemakers 9,240
Drop In Center 5, 106
Friendship Center 1, 524
HOMES, Green St. 51250
Ithaca Rape Crisis 3,255
Learning Web 21, 761
Literacy Volunteers 2, 621
EOC 5, 345
Multicultural Resource Center 3, 000
Neighborhood Legal Services 3, 530
OAR 3, 580
Red Cross Emergency Shelter 4,200
Senior Citizens 25, 373
Southside Comm. Center 10,065
Suicide Prevention 4, 810
Task Force for Battered Women 11, 035
Youth Employment Coordinator 12,500
Total 1992 Funding $161, 859
4 . Community Services Funding
Chairperson Booth stated that the 1992 Community Services
Funding as recommended by the Mayor is $82,799 . The amount
was the same amount recommended by the Human Services
Committee.
3
BUDGET MEETING - 11/13/91
The following individuals spoke to their respective 1992
funding:
Finger Lakes Association - Ralph Jordan explained that
Finger Lakes Association requested funding for 1992 in the
amount of $1, 477 . The Mayor recommended $500 in 1992
funding. He explained that the funding is used for
editorial support content in the Finger Lakes Tourism Guide.
He stated that 70, 000 copies of the guide are made each
year. He stated that the guide generates an increase in
sales tax revenue to the city. He requested that the
funding be increased to $1, 477 .
Tompkins County Area Development Corp. - Mike Stamm spoke to
the Committee about the 1992 TCAD funding, which has been
recommended at $1, 000 . He stated TCAD requested $2, 000 in
funding for 1992 . He stated that TCAD was strongly
encouraged not to request funding from the City in 1992 .
However, because TCAD has been asked to increase its
involvement with City programs such as : the women minority
revolving loan fund, child care center, community
development grant, Carpenter Park and the Strand, TCAD has
requested a $2 , 000 funding level for 1992 .
Alderperson Blanchard stated that she is in support of this
funding request of $2, 000 because of the work TCAD has done
with the women minority revolving loan fund.
Community Arts Partnership - Richard Driscoll spoke to the
Committee about the 1992 Community Arts Partnership funding,
which has been recommended at $10, 000 . He explained how the
State has frozen many of its funding areas for 1992 . He
stated that he approved the amount the Mayor recommended for
funding, $10, 000, and thanked the Committee.
Tompkins-Cortland Labor Coalition - Randy Backman spoke to
the Committee about the 1992 Tompkins-Cortland Labor
Coalition funding, which has been recommended in the amount
of $12, 600 . He explained some of the programs that
Tompkins-Cortland Labor Coalition is currently involved with
and urged the Committee to maintain funding at the $12, 600
level recommended by the Mayor.
The following motion was made:
RESOLVED, that the 1992 funding for the Finger Lakes
Association be increased by $977 to a total 1992 funding
level of $1,477 .
The motion dies for a lack of a second.
The following motion was made:
4
.Sd.C.i-t:i:.:..._,.._�f,.1...=:i-.: ...=3e�34.fay#L'J:•...=..._vr..i.__:.:a_i<..GYi:xi.��"Ni&:R:tricc ya,: .vs .a.e.:.�.sYmai.,s i..'�irA....Pa,t..,:.u� :s"a ;oia.L�e.�^�• };SvY.va �.i....,.:e...a.vt._.....�s..,c..in.. . . .... -'a
BUDGET MEETING - 11/13/91
RESOLVED, that the 1992 funding for the Finger Lakes
Association be increased by $500 to a total 1992 funding
level of $1,000.
Alderperson Romanowski stated that this funding will bring
increased Revenue to the City. Voting results on the motion
were as follows:
Ayes (5) Romanowski, Johnson, Cummings, Daley,
Peterson
Nays (3) Booth, Schroeder, Hoffman
Abstained (1 ) Blanchard (conflict of interest)
The motion passed 5-3-1 . Alderperson Golder was excused
from the meeting.
Chairperson Booth recommended the following motion:
RESOLVED, that the following agencies 1992 funding be
reduced by 6% for a total reduction of $1,854:
Community Arts Partnership
Human Services Coalition
TCAD
DeWitt Historical Society
Cornell Cooperative Extension
Voting results on the motion were as follows :
Ayes ( 1) Booth
Nays (8) Romanowski, Blanchard, Daley, Cummings,
Johnson, Peterson, Hoffman, Schroeder
The motion failed 8-1 . Alderperson Golder was excused from
the meeting.
The following motion was made:
RESOLVED, that the 1992 funding for Tompkins Area
Development Corporation be increased by $1,000 for a total
1992 funding amount of $2,000.
Voting results on_ the motion were as follows :
Ayes ( 1) Blanchard
Nays (8) Booth, Peterson, Daley, Johnson, Cummings,
Schroeder, Hoffman, Romanowski
The motion failed 8-1 . Alderperson Golder was excused from
the meeting.
The following motion was made:
5
BUDGET MEETING - 11/13/91
RESOLVED, that the 1992 funding for Tompkins-Cortland Labor
Coalition be reduced by $1,000 for a total 1992 funding
amount of $11,600.
Voting results on the motion were as follows :
Ayes ( 1 ) Blanchard
Nays (8) Booth, Johnson, Daley, Cummings, Hoffman
Peterson, Schroeder, Romanowski
The motion failed 8-1 . Alderperson Golder was excused from
the meeting.
The following motion was made:
RESOLVED, that the 1992 funding for Cornell cooperative
Extension be reduced by $1,500 for a total 1992 funding
amount of $3,500.
Voting results on the motion were as follows :
Ayes (2) Booth, Peterson
Nays (7 ) Blanchard, Hoffman, Daley, Cummings,
Romanowski, Schroeder, Johnson
The motion failed 7-2 . Alderperson Golder was excused from
the meeting.
After a brief discussion, the following motion was made:
RESOLVED, that the Community Services Agencies 1992 funding
be approved as amended in the amount of $83,299.
Voting results on the motion were as follows :
Ayes (8) Booth, Peterson, Hoffman, Daley, Schroeder,
Cummings, Romanowski, Johnson
Nays ( 1) Blanchard
The motion passed 8-1 . Alderperson Golder was excused from
the meeting. It was noted that the 1992 Community Service
Agencies approved funding was as follows :
Community Arts Partnership $10, 000
Human Services Coalition 9, 900
Tompkins County Area Development Corp 1, 000
Finger Lakes Association 1,000
S.P.C.A. 38,000
Celebrations 799
Tompkins-Cortland Labor Coalition 12, 600
DeWitt Historical Society 5, 000
Cornell Cooperative Extension 5, 000
Total 1992 Funding $83,299
6
BUDGET MEETING - 11/13/91
5 . Youth Bureau Budget
Youth Bureau Director Cohen, Activities Coordinator Green
and Youth Bureau Office Manager Wilson presented the 1992
Youth Bureau Budget to the Committee. It was noted that the
Mayor ' s recommendation for the 1992 Youth Bureau Budget was
$1, 379, 696. This amount represented a six percent decrease
in their budget from the prior year, if the GIAC Budget is
also included.
Youth Bureau Director Cohen stated that he has met with the
Mayor regarding the Youth Bureau Budget and that he will not
request any major changes to the recommended Budget proposed
by the Mayor. He stated he understood the financial crisis
of the City and that his department will work with the
Budget proposed. He stated that the 1992 Budget will be a
challenge, but the department will manage.
Cohen explained that he had three amendments to the Mayor' s
Budget which are all related to grants received by the Youth
Bureau. He stated that all three grants include revenue
that matches or exceeds expenses .
Following is the list of the three grant amendments
proposed:
A. Paul Schreurs/Cornell University Summer Program Grant:
Increase Revenue Account:
A2070 Contributions for Youth $1,500
Increase Appropriation Accounts :
A7310-435 Contractual Services $ 700
A7310-470 Equip. & Bldg Rental $ 800
B. ACE Grant (Access to College and Employment) :
Increase Revenue Account:
A3820 State Aid - Youth Programs $24, 288
Increase Appropriations Accounts :
A7310-110 Salaries Staff ( 1 fulltime
Youth Worker Step 2 ) $16, 409
A7310-110 Salaries Staff (delete 1
Youth Worker/add 1 Youth
Program Coordinator Step 2 ) $ 2,247
A9030 Social Security $ 1,429
A9040 Workers Compensation $ 1, 775
C. DPOE Grant (Discovering Potential Through Opportunities
Enrichment) :
Increase Revenue Account:
7
BUDGET MEETING - 11/13/91
A3820 State Aid - Youth Programs $15,589
Increase Appropriation Account:
A7310-110 Salaries Staff ( 1 fulltime
Youth Worker Step 2 @ 38 week) $11, 991
A9030 Social Security $ 917
A9040 Workers Compensation $ 1, 139
The grant amendments to the Youth Bureau Budget were
approved 9-0.
It was noted that all positions added, based on the receipt
of the above grants, will be contingent upon the
availability of grant funds .
Mayor Nichols thanked the Youth Bureau for their cooperation
during the 1992 budget process .
No other changes were proposed to the Mayor ' s recommended
1992 Budget.
Chairperson Booth suggested to the Committee that 18% of the
1992 State Aid will be decreased next year and that the City
should prepare for this loss through the use of parttime and
seasonal funds . He suggested that $266, 000 should be taken
out of parttime and seasonal lines for 1992 and put in the
contingency account.
The following motion was made:
RESOLVED, that the 1992 Youth Bureau Budget be approved as
amended in the amount of $1,411,870 and be it further
RESOLVED, that all positions added to the Youth Bureau
roster relating to the amending grants be approved and are
contingent on the availability of such grant funds.
The consensus of the Committee was to wait until next year
when the actual reductions in State Aid are known. The
Budget would be amended similar to how it was done this
year. No motions were made.
Voting results on the motion were as follows:
Ayes (8) Peterson, Cummings, Romanowski, Schroeder,
Johnson, Blanchard, Daley, Hoffman
Nays ( 1) Booth - voted against because of the State
Aid parttime and seasonal contingency issue.
The motion passed 8-1 . Alderperson Golder was excused from
the meeting.
8
BUDGET MEETING - 11/13/91
6 . GIAC Budget
Youth Bureau Director Cohen and Activities Center
Coordinator, GIAC, Fort, presented the 1992 GIAC Budget. It
was noted that the Mayor recommended a 1992 Budget in the
amount of $388, 671 . This amount represents an approximately
six percent decrease in the GIAC Budget from the prior
years, if the Youth Bureau Budget is also included.
Alderperson Schroeder was excused for the remainder of the
meeting.
A discussion on the new Neighborhood Pool followed. It was
noted that the Pool is scheduled to open in July of 1992 .
In the GIAC Budget is an amount for revenue from the
neighborhood pool and related expenses . A question on who
actually sets the pool fees for the neighborhood pool was
raised. It appeared the pool rates should be set by the
Youth Bureau Board with assistance from the GIAC Board. The
rates are expected to be similar to the current rates
charged at the Cass Park pool . It was determined that the
Mayor will bring together all parties involved with the
neighborhood pool and discuss and resolve outstanding pool
issues including the setting of pool rates and pool
personnel costs .
GIAC Coordinator Fort requested that two small changes be
made to the GIAC Budget. She stated that these changes will
not have a negative affect on the GIAC Budget. The changes
were proposed as follows :
Fort stated that because GIAC has received a program from
Cornell that includes extra mileage cost, she has proposed
the following change:
Increase A7310-445 Travel and Mileage $1, 000
Decrease A7310-435 Contractual Services $1, 000
The net result of the above change is $ -0-. The Committee
agreed to the change.
Fort stated that the other change is based on the receipt of
a DPOE Grant (Discovering Potential Through Opportunities
Enrichment) . The change is proposed as follows :
Increase Revenue Account:
A3820 State Aid - Youth Programs $29, 635
Increase Appropriation Accounts :
A7311-110 Staff Salaries (Add one
Youth Developmgnt Program
Leader Step 4 @ 38 weeks) $12, 970
A7311-435 Contractual Services 11, 667
9
BUDGET MEETING - 11/13/91
A7311-445 Travel and Mileage 230
A7311-460 Program Supplies 875
A9030 Social Security 992
A9040 Workers Compensation 1,232
The position added to the GIAC Roster is contingent on the
availability of Grant funds . The Committee agreed on the
change.
RESOLVED, that the 1992 GIAC Budget be approved as amended
in the amount of $414,413 and be it further
RESOLVED, that the position added to the GIAC roster
relating to the grant be approved and is contingent on the
availability of such grant funds.
Voting results on the motion were as follows :
Ayes (7 ) Romanowski, Peterson, Cummings, Hoffman
Daley, Blanchard, Johnson
Nays ( 1 ) Booth - against motion because of his
position on State Aid parttime seasonal
issue.
The motion passed 7-1 . Alderpersons Golder and Schroeder
were excused.
Mayor Nichols and City Controller Cafferillo thanked GIAC
for being cooperative during a difficult budget. Controller
Cafferillo stated that the GIAC and Youth Bureau
expenditures together represented a 6% decrease. He stated
that the GIAC and Youth Bureau revenues were established at
a zero percent increase, but that some of the revenues
should have been lower. He stated that he met with Youth
Bureau Director Cohen and Cohen decided to adjust certain
fees to bring in the higher amount of revenue.
7 . Vacancy Committee Discussion
Chairperson Booth asked the Committee to give their
impression of what the Vacancy Committee' s future role
should be. The following are the Committee ' s suggestions
about the Vacancy Committee:
Chairperson Booth stated that currently the Vacancy
Committee reviews positions on a case by case basis.
Alderperson Romanowski stated that the Vacancy Committee:
A. Evaluates each position on its own merits .
B. Determines impacts on the Budget and Department.
C. Should remain for the future.
D. Should not change for the future.
10
BUDGET MEETING - 11/13/91
Alderperson Daley stated that the Vacancy Committee:
A. Should look at a long range goal for personnel
based on a possible long range 15% personnel
reduction.
Alderperson Cummings stated that the Vacancy Committee:
A. Should concentrate on the City positions that are
filled by employees who do not perform properly.
B. Should recommend Seminars from Personnel on how to
move individuals out of positions .
C. Should reward the work of good employees .
The consensus of the Committee was to maintain the current
membership of the Vacancy Committee which includes the
Mayor, the B&A Chairman, and the B&A Vice Chairman.
8 . Committee Moved Into Executive Session
The Committee voted, 8-0, to move into executive session to
discuss a personnel issue.
9 . Report From Executive Session
Chairperson Booth reported that no action was taken in
executive session.
The meeting adjourned at 11 : 10 P.M.
11
r'
BUDGET MEETING - 11/13/91
REVENUES
Mayor' s Recommendation $22, 820,436
Increase in A2070 Contribution for Youth
for Youth Bureau Paul Schreurs/
Cornell Grant $ 1,500
Increase in A3820 State Aid - Youth
Programs for Youth Bureau ACE
Grant $ 24,288
Increase in A3820 State Aid - Youth
Bureau DPOE Grant $ 15, 589
Increase in A3820 State Aid - Youth
Programs for GIAC DPOE Grant $ 29, 635
Mayor' s Adjusted Revenues as of
Conclusion of 11/13/91 B&A/COW meeting $22, 891,448
Net Increase in Revenues from 11/13/91
Meeting: $ 71, 012
SUMMARY
Combined net increase in Revenues after
11/7, 11/12 and 11/13/91 meetings : $ 71, 012
Combined net reduction in Mayor' s
Budget through 11/13/91 ($ 3, 421)
12
BUDGET MEETING - 11/13/91
APPROPRIATIONS
Mayor' s Recommendation: $22, 820,436
Net Increase in Mayor' s Budget through
11/12/91 : $ 70
Balance Mayor ' s Recommendation prior to
Budget Meeting of 11/13/91 $22, 820,506
Action Taken Durin Meeting of 11/13/91 :
Human Service Agencies
Increase A1011-435 Contractual Services for
Increase in Literacy Volunteers Funding $ 1, 621
Community Agencies Services
Increase A1012-435 Contractual Services for
Increase in Finger Lakes Assn Funding $ 500
Youth Bureau Budget
Increase A7310-435 Contractual Services for
Paul Schreurs/Cornell Grant $ 700
Increase A7310-470 Equip. & Building Rental
for Paul Schreurs/Cornell Grant $ 800
Increase A7310-110 Salaries - Staff for ACE
Grant - One Youth Program Coordinator $ 16,409
Increase A7310-110 Salaries - Staff for ACE
Grant - One Youth Program Coordinator $ 2,274
Increase A7310-110 Salaries - Staff for DPOE
Grant - One fulltime Youth Workers at
Step 2 for 38 weeks $ 11,991
GIAC Budget
Increase A7311-110 Salaries - Staff for DPOE
Grant - One Youth Development Program
Leader at Step 4 for 38 weeks $ 12,970
Increase A7311-435 Contractual Services for
DPOE Grant $ 11, 667
Increase A7311-445 Travel & Mileage for
DPOE Grant $ 230
Increase A7311-460 Program Supplies for
DPOE Grant $ 875
13
BUDGET MEETING - 11/13/91
Increase A7311-445 Travel and Mileage for
Cornell Program $ 1,000
Reduce A7311-435 Contractual Services for
Cornell Program ( $ 1,000)
Employee Benefits
Increase A9030 Social Security for
Youth Bureau/GIAC ACE, DPOE Grants $ 3, 338
Increase A9040 Workers Compensation for
Youth Bureau/GIAC ACE, DPOE Grants $ 4, 146
Mayor ' s Adjusted Recommendation as of
conclusion of 11/13/91 B&A/COW meeting $22, 888, 027
Net increase in Mayor ' s Appropriations
from 11/13/91 meeting: $ 67,521
Combined net increase in Mayor' s Appro-
priations after 11/7, 11/12 and 11/13/91
meetings : $ 67 ,591
14