HomeMy WebLinkAboutMn-B&A-1991-06-19 9'
-BUDGET AND ADMINISTRATION COMMITTEE
REGULAR MEETING 7:30 P.M. JUNE 19, 1991
MINUTES
PRESENT:
COMMITTEE MEMBERS: Booth, Peterson, Romanowski, Golder,
Cummings (late)
OTHERS:
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Fire Chief - Olmstead
Acting Superintendent of Public Works/City Engineer - Gray
Youth Bureau Director -Cohen
GIAC Director - Fort
GIAC Board President - Davis
BPW Commissioner - Reeves
Personnel Administrator - Saul
Acting Building Commissioner - Eckstrom
Planning Staff Member - Meigs
Planning Staff Member - Chatterton
Members of the Media
1. Opening Comments
Chairperson Booth reported the following changes to the
Agenda:
A. Fire Department - Addition of item regarding sale
of Fire Vehicle and related budget adjustment
B. DPW - deletion of discussion on the signalization
timing study
C. Arts Council - table funding request to a future
meeting
Chairperson Booth asked the public to speak on any topic; no
individuals spoke.
2 . GIAC Pool Project
Planning Department Staff Member Chatterton, Youth Bureau
Director Cohen, GIAC Director Fort, and President of the
GIAC Board Davis were on hand to discuss the GIAC Pool
Project.
Chatterton presented a memo listing the history of the GIAC
Pool Project. She also stated that based on the recent
feasibility study performed for the GIAC Pool the current
estimated cost of the project is $515, 000. The actual pool
would be over 1600 square feet. It was noted that the GIAC
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
Pool project was previously authorized by Common Council as
a capital project in the amount $450, 000.
Chatterton stated that if the pool were steel with a
stainless steel gutter system, it would cost about $80, 000
above the feasibility study's estimate. She also stated
that if the pool were stainless steel with a stainless steel
gutter system it would cost $100, 000 above the feasibility
study's estimate. Chatterton explained that the feasibility
study recommended that skimmers be used instead of gutters.
However, the Health Department will only allow a gutter
system. The current updated cost for the GIAC Pool Project
would be $555, 000 for a steel pool with stainless steel
gutters or $575, 000 for a stainless steel pool with a
stainless steel gutter system.
Chatterton gave the following description of the costs
included in the $575, 000 GIAC Pool revised budget amount
that is currently being studied by the Client Committee:
Stainless Steel Pool & Gutters $120, 000
Wading Pool 5, 000
Concrete Deck 11,520
Pool House 120, 000
Basketball Court Resurfacing 2, 800
Entire Site Lighting 10, 000
Deck Furnishing (built in) 10,750
Pool Fencing 4, 080
Court St. Fencing (including BB Court) 5, 250
Pavilion 30,000
Brick Plaza 11,200
Dog Run 1, 000
Arch. Fees, Earth Work, Site Utilities,
Site Work, Signage, Life Guard, Sound
Systems, Contingency 243,400
Chatterton explained that the project's client committee
would like to get the project as close to the original
budget as possible. The client committee is looking into
the following possibilities to reduce the cost of the
project:
A. Possible phasing of some parts of the project
B. Possible elimination of some components of the
project such as the Dog Run, Pavilion and others
C. Possibility of changing some of the construction
materials used for the project such as the Pool
House roof material
Alderperson Cummings arrived at the meeting during this
discussion. It was the consensus of this Committee that the
GIAC Pool Project is very important. The Committee
suggested to Chatterton that a better cost estimate and a
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
listing of alternatives be brought back to this Committee
next month. No action was taken.
3 . Common Council Salaries
Alderperson Cummings stated that the salaries for Common
Council members should be increased. She stated that these
salaries have not been increased since 1987 . Alderperson
Cummings stated that the salaries for Common Council should
be increased to:
A. Provide the opportunity for a single parent to
participate in government
B. Increase the number of potential candidates for
Common Council
Alderperson Cummings stated that Alderperson Hoffman was
also in favor of a possible increase in Common Council
salaries.
Alderperson Romanowski stated that the idea of increasing
the Common Council salaries is good, but because of the
current budget problems, the increase should be delayed for
two years. Chairperson Booth stated that he was uneasy
about increasing Common Council salaries by a significant
amount or by means of an automatic escalator.
Alderperson Cummings stated that she will come back to this
Committee next month with a proposal on Common Council
salaries. No action was taken.
Mayor Nichols suggested that the Mayor's salary amount be
examined in the future. The Mayor felt this topic should
not be discussed until 1993 .
4 . Learning Web
A. Request to Release Funds for Youth Employment
Coordinator
Michael Koplinka-Loehr, Learning Web Director, and John
Bailey presented a request to release $12, 500 from
restricted contingency to establish a Youth Employment
Coordinator.
It was noted that Common Council recently reduced the funds
available for the Youth Employment Coordinator by $12, 500 as
a result of the state budget cuts. The Coordinator was
originally funded for $25, 000 for a full year. However,
Common Council cut the amount by $12 , 500 to reflect that
half of the year had already passed.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
Michael Loehr explained that the $25, 000 in funds from the
City of Ithaca were contingent on a match by a private
donation. He stated that Mayor Nichols appointed a Youth
Opportunity Commission to investigate and make
recommendations regarding employment and recreational
opportunities for City Youth.
Mentors Unlimited Board was established in 1989 as a
countywide mentoring program. Their objective was also to
work with the City' s youth. It now has been recommended by
both the Mentors Unlimited Board and the Youth Opportunity
Commission that these two entities merge. The merger would
create Youth Opportunities Unlimited. It has been
recommended by both Committees that the $25, 000 approved by
Common Council for Youth employment opportunities be merged
with $17, 000 granted to Mentors Unlimited by an anonymous
donor and by an additional $25, 000 to be raised from private
donors.
The primary purpose of Youth Opportunities Unlimited will be
to encourage and develop new opportunities that will help
prepare youth for adulthood. New opportunities will be
generated by linking the resources of the private sector
with the resources of schools and youth services in the
community.
Michael Loehr stated that the Ithaca City School District
has agreed and endorsed this program. A discussion on the
Mentors ' project followed.
Mayor Nichols stated that there is a need for this project
in the City of Ithaca. The focus of the program will be on
City youths. It will work with businesses in the Community.
The Commission will identify where the needs are greatest
among City youth.
A question was raised about the lack of donors to this
program. Mayor Nichols stated that many private individuals
want to donate, but until. the merger is approved, they do
not know to whom to donate money. Michael Loehr stated that
the Ithaca City School District has donated an in kind
contribution instead of cash.
Chairperson Booth stated that at this time the City will not
make a commitment to any funding in 1992, but its decision
to provide this funding for 1991 will be a statement of
interest in the program.
After a brief discussion, the following motion was made:
WHEREAS, the Mayor appointed Youth Opportunity Commission
has investigated and recommended the establishment of a
Youth Employment Coordination Office, and
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
WHEREAS, the Youth Opportunity Commission and the Mentors
Unlimited Board have recommended that the funds appropriated
by the City in the 1991 Budget be merged with an anonymous
$17,000 grant received by Mentors Unlimited, and funds to be
raised from private donors to create Youth Opportunities
Unlimited, and
WHEREAS, the Budget and Administration Committee meeting as
a Committee of the Whole has recommended that the original
amount of $25, 000 which was placed in Restricted Contingency
in the 1991 Budget be reduced to $12,500 in view of the fact
that contract between the City and Youth Opportunities
Unlimited shall not be executed until the second half of
1991, now, therefore, be it
RESOLVED, that $12,500 be transferred from Restricted
Contingency to Account A1210-435 Mayor's Office Contractual
Services, and be it further
RESOLVED, that the Mayor be authorized to execute an
agreement with Youth Opportunities Unlimited for the
creation of said Youth Employment Coordination Office.
The motion passed 5-0.
B. Request To Release Funds For Learning Web
Michael Loehr, Learning Web Director, presented a request to
release $9, 000 from restricted contingency for the Learning
Web' s Homeless Outreach Program.
The $9, 000 was placed in restricted contingency contingent
on the Learning Web' s success in obtaining a two-to-one
matching grant. Michael Loehr stated that the Learning Web
will receive $28, 000 from the County, pending review by the
County Board.
After a brief discussion, the following motion was made:
WHEREAS, the Learning Web had requested that an additional
$9,000 be appropriated in the 1991 City Budget to fund a
"Homeless Youth Program", and
WHEREAS, Common Council placed said $9,000 in Restricted
Contingency pending the acquisition of a two-to-one matching
grant, and
WHEREAS, the County Youth Board has recommended that the
required match be appropriated by Tompkins County toward the
Hot Team Transition to Independent Living Program, now,
therefore, be it
RESOLVED, that $9,000 be transferred from Restricted
Contingency to Account A1011 Human Service Contracts,
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
contingent upon verification of final approval of said
two-to-one matching funding by Tompkins County.
The motion passed 5-0.
5. Youth Bureau
A. Request To Amend 1991 Youth Bureau Budget for
Summer Jobs Program
Youth Bureau Director Cohen presented a request to expand
the Youth Bureau's summer jobs program.
Youth Bureau Director Cohen explained that the Ithaca Youth
Bureau has been working with the Town of Ithaca and the
Village of Lansing to allow 14 young people from those
municipalities to participate in the City's Summer Municipal
Jobs Program this summer. The 14 young people would be
employed at various work sites throughout the community in
minimum wage positions. It was noted that the Youth Bureau
Advisory Board approved this request. The request is to
increase the income and expenditures of the 1991 Budget by
$8, 400.
After a brief discussion the following motion was made:
WHEREAS, the City of Ithaca Youth Bureau has received a
total of $8,400 in funding from the Town of Ithaca and
Village of Lansing for the expansion of the municipal summer
jobs program, and
WHEREAS, the program will allow for an additional 14 young
people to be employed at a variety of work sites throughout
the community in minimum wage positions; now, therefore, be
it
RESOLVED, that the 1991 Youth Bureau Budget be amended as
follows:
Increase Revenue Account:
A2350 Youth Service -
Other Governments $8,400
Increase Appropriation Accounts
A7310-120 Hourly Parttime $7,140
A9030 Social Security 643
A9040 Workers Compensation 617
and be it further
RESOLVED, that any position filled as a result of this
funding will be on a temporary basis based on the
availability of the funding approved.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
i
The motion was approved 5-0.
B. Request To Amend 1991 Youth Bureau Budget
Youth Bureau Director Cohen presented a request to amend the
1991 Budget to reflect a $1, 500. 00 grant from Cornell
University for the Paul Schreurs Memorial Program and GIAC's
Reach Program.
Director Cohen stated that students will live on the TC3
Campus for one week and take a series of specially designed
mini- courses. Also, students will go to BOCES for a series
of vocational courses and field trips. The grant will not
have a negative impact on the 1991 Budget. The following
motion was made:
WHEREAS, the City of Ithaca Youth Bureau has received a
Grant from Cornell University in the amount of $1,500 for
the Paul Schreurs Memorial Program and GIAC's Reach Program,
and
WHEREAS, the Grant will allow students to stay on the TC3
Campus for a week and take a series of specially designed
mini-courses, recreational activities, and field trips;
now, therefore, be it
RESOLVED, that the 1991 Youth Bureau Budget be amended as
follows:
Increase Revenue Account:
A2070 Contributions for Youth $1,500
Increase Appropriation Accounts:
A7310-435 Contracts $ 750
A7310-460 Program Supplies $ 650
A7310-470 Rental $ 100
The motion passed 5-0.
C. Request To Amend 1991 Youth Bureau Budget
Youth Bureau Director Cohen and GIAC Director Fort presented
a request to amend the 1991 Budget for the receipt of a
grant passed through the New York State Division of Criminal
Justice in the amount of $62 ,935.
GIAC Director Fort stated that the grant is for the Discover
Potential through Opportunities Enrichment Program (DPOE) .
The DPOE Program provides 20 young people with the ability
and skills to learn to be more independent.
The grant will allow the hiring of a total of two temporary
positions to the GIAC and Youth Bureau rosters. The
positions will expire when the grant period has ended. This
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
grant period runs from July 1, 1991 - June 30, 1992 . It was
noted that only $25, 415 relates to 1991; the remaining
portion of the $62 , 935 grant will be dealt with during the
1992 budget discussions.
After a brief discussion, the following motion was made:
WHEREAS, the City of Ithaca Youth Bureau has received a
grant from the New York State Division of Criminal Justice
in the total amount of $62,935 for the period July 1, 1991
through June 30, 1992, and
WHEREAS, the grant is for the Discover Potential through
Opportunities Enrichment program which provides 20 young
people with the independent living skills, career
information and work experience that will enable them to
transition more smoothly into independence, and
WHEREAS, the grant will allow for the hiring of a total of
two temporary positions to the GIAC and Youth Bureau
rosters, and
WHEREAS, the 1991 Youth Bureau Budget will be amended for
only the 1991 portion of the grant, $25,415; now, therefore
be it
RESOLVED, that the Youth Bureau Personnel Roster be amended
for the addition of two temporary positions for the Discover
Potential through Opportunities Enrichment Program based on
the availability of Grant funds as follows:
GIAC Roster
Add: One (1) Youth Development Program Leader
Youth Bureau Roster
Add: One (1) Youth Worker
and be it further
RESOLVED, that the 1991 Youth Bureau and GIAC Budgets be
amended as follows:
Increase Revenue Account:
A3820 Youth Programs $25,415
Increase Appropriation Accounts:
A7311-110 Staff $ 7,043
A7310-110 Staff 6,510
A7311-435 Contracts 7,300
A7311-460 Program Supplies 500
A9030 Social Security 1,944
A9040 Workers Compensation 2,118
The motion passed 5-0.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
D. Request To Amend 1991 Youth Bureau Budget
Youth Bureau Director Cohen presented a request to amend the
1991 Budget to reflect a $1, 490 substance abuse prevention
grant from BOCES.
The grant will provide for an enhancement of the one-to-one
summer program. The grant would allow the rental of one
mid-size automobile for the one-to-one program during the
summer.
The following motion was made:
WHEREAS, the City of Ithaca Youth Bureau has received a
substance abuse prevention grant from BOCES in the amount of
$1,490, and
WHEREAS, the grant will allow for the enhancement of the
one-to-one summer program by overcoming transportation
obstacles to serving young people; now, therefore, be it
RESOLVED, that the 1991 Youth Bureau Budget be amended as
follows:
Increase Revenue Account:
A2070 Contribution for Youth $1,490
Increase Appropriation Accounts:
A7310-420 Gas and Oil $ 150
A7310-470 Rental $1,340
The motion passed 5-0.
6 . D.P.W.
A. Report On Plan To Relieve Effects of The Generale
Fund Crated .�y The Hiring of an Assistant
Superintendent
Acting Superintendent of Ptibl.ic Works City Engineer Gray
presented the Committee with a schedule, showing the
comparison of costs under various assumptions for the
General Fund/Water and Sewer Funds relating to the hiring of
an Assistant Superintendent of Public Works.
Gray stated that in February, Common Council passed a
resolution releasing $46, 000 in Water/Sewer Fund restricted
contingency to hire an Assistant Superintendent of Water and
Sewer. That resolution also stated that the $46, 000 will
only be released pending the DPW's returning to B&A with a
method of reducing the Department' s expenditures for
salaries from the General Fund by $45, 600.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
Gray presented his method for reducing the General Fund
expenditures by $45, 600, which represents the amount that
will offset the hiring of the Assistant Superintendent of
Water and Sewer. He explained that the original adopted
1991 Budget did not reflect $46, 000 for the Assistant
Superintendent of Water & Sewer in the salary accounts;
however, it did reflect that amount in the Water & Sewer
restricted contingency account. As the original 1991 Budget
was adopted, it reflected chargebacks for the City Engineer
and Superintendent of Public Works as follows:
A. City Engineer: total budget cost of $64 , 100 was
charged back 20% to the General Fund and 80% to
the Water & Sewer funds.
B. Superintendent of Public Works: total Budget cost
or $70, 200 was charged back 50% to the General
Fund and 50% to the Water & Sewer funds.
C. Total cost of chargebacks were $47, 900 to the
General Fund and $86, 400 to the Water & Sewer
funds for a total budget cut of $134 , 300.
Gray explained that with the Council resolution to release
the $46, 000 from the restricted contingency in the Water &
Sewer Fund, the chargebacks would now be amended as follows:
A. City Engineer total Budget cost of $64 , 100 will be
charged back 75% to the General Fund and 25% to
the Water & Sewer funds.
B. Superintendent of Public Works total Budget cost
of $70, 200 will be charged back 65% to the General
Fund and 35% to the Water & Sewer funds.
C. Total cost of chargeback will be $93, 700 to the
General Fund and $40, 600 to the Water & Sewer
funds or a total Budget cost of $134, 300.
Gray explained that his recommendation to the Committee to
reduce the salary cost to the General Fund by $45, 600 is to
make the following adjustments:
A. Combine the positions of City Engineer and
Superintendent of Public Works which would
reduce charges to the General Fund by
$48, 100 and reduce charges to the Water & Sewer
fund by $16, 000, based on the current budget.
B. Amend the chargeback for the combined Engineer and
Superintendent of Public Works by taking the
position ' s total cost of $70, 200 and chargeback
65% to the General Fund and 35% to the Water &
Sewer fund.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
The bottom line is that the DPW will hire a Water and Sewer
Assistant Superintendent in 1991, but will not hire a
Superintendent of Public Works in 1991. The long range
impact of how many upper level positions to hire for the DPW
has not been determined by the DPW at this time.
It was noted that Acting Superintendent Gray and City
Controller Cafferillo will discuss the chargeback
adjustments in detail and if need be, will return to the B&A
Committee to discuss the adjustments. No action was taken.
B. Report on Effects of Relocating Facilities and
Equipment Housed on Water and Sewer Site
Acting Superintendent of Public Works/City Engineer Gray
presented a report on the possible relocation of facilities
and equipment housed on the old Sewer facility site if that
site is sold to the Senior Citizens Council.
Acting Superintendent Gray stated that the buildings in
question currently hold some day to day operation equipment,
but primarily they contain seasonal items for dry storage.
If these buildings are sold, the DPW will have a hard time
finding space to store the seasonal items. The following
items are stored in these facilities:
A. Concrete bags
B. Trucks at night
C. Sewer Cleaning Equipment
D. Pumps
Acting Superintendent Gray stated that when the new transit
facility is built, 25% of the items stored at the old sewage
site could be relocated into the building where the buses
are currently housed. He explained that there are no other
City buildings that could be used for this type of storage.
Chairperson. Booth asked Acting Superintendent Gray to
prepare a memo to Common Council outlininq the specifics of
Che storage problems it the old sewage buildings are sold to
the Senior Citizens Council . No action was taken.
7 . Fire Department
A. Request Authorization to Purchase Computer
Equipment From Code Enforcement Funds
Fire Chief Olmstead presented a request to purchase computer
equipment in the amount of $2 , 562 from New York State Code
Enforcement Funds.
Chief Olmstead explained that the computer equipment will
assist in bringing the Fire Department and Building
Department ' s computer systems on line with each other. He
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
explained that the funds are received annually from the
State for use by the Fire Department and Building
Department.
After a brief discussion, the following motion was made:
RESOLVED, that the Authorized Equipment List of the Fire
Department be amended by adding one Comutone Intelliport at
$836 and one Compaq System Memory Board at $1,726 and be it
further
RESOLVED, that $2,562 be transferred from Account A690-6 New
York State Building and Fire Code Aid to Account A3410-225
Other Equipment for the acquisition of such equipment.
The motion passed 5-0.
B. Request To Amend 1991 Budget for Sale of Fire
Vehicle
Fire Chief Olmstead presented a request to amend the 1991
Budget to reflect the sale of an old fire vehicle and the
purchase of a new fire vehicle.
Chief Olmstead stated that the 1991 Fire Department Budget
included $20, 000 in the equipment accounts to purchase a new
vehicle. This vehicle would replace the Fire Alarm
Superintendent' s 1982 pickup truck (tt941) . It was
understood at the time the 1991 budget was adopted that the
$20, 000 in the budget would be supplemented by the proceeds
that would be derived from the anticipated sale of an
existing Fire Department vehicle. The proceeds realized
from the sale of a 1981 Ward 179 pumper were not included in
the 1991 Budget.
Chief Olmstead explained that the City received $16, 898 from
the sale of the 1981 Ward 179 pumper. The new vehicle
purchased, a Hiawatha Utility Lift truck, cost $32 ,819.
With the $20 . 000 included in the 1991 Budqet and the $16,898
iDroceed.s tram the sale at the 1981 Ward 179 pumper, a
balance of $36, 898 was available for the purchase of the new
vehicle which only cost $32 , 819 . The Fire Department
decided to add $3 , 694 worth of equipment to the newly
purchased vehicle. This still leaves a balance of $385 from
the total funds that were available for the purchase of a
new fire vehicle.
After a brief discussion, the following motion was made:
WHEREAS, the 1991 Authorized Equipment List included a Fire
Alarm Vehicle with Boom System, to be funded from Budget
appropriation of $20, 000 and the proceeds of the sale of a
1979 ward Pumper Vehicle, and
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
6
WHEREAS, the said vehicle has been sold by sealed bid for
$16,898 and
WHEREAS, the total cost of the Fire Alarm Vehicle, inclusive
of related fixtures and equipment, has been established at
$36,513, now, therefore, be it
RESOLVED, that the 1991 Budget be amended as follows:
A. Increase Revenue Account A2665 by $16,513
B. Increase appropriation accounts
A3410-215 Fire Dept Vehicles by $12,819
& account A3410-225 Other
Equipment by $ 3,694
to allow the acquisition of said Vehicle and Equipment.
The motion passed 4-0-1. Alderperson Golder abstained from
voting because he was out of the room at the time of the
discussion.
8 . Planning Department - Request to Allocate Funds from
Capital Reserve
Planning Department staff member Meigs presented a request
to allocate $1, 000. 00 in funds from the capital reserve for
energy improvements for the purpose of hiring a summer
student intern to assist on the District Heating Study.
Meigs stated that the City is three months into the District
Heating Study. The Study was established with the
understanding that the Planning Department would contribute
an amount of staff support by the use of in-kind services.
Tt was noted that the intern will be shared between the
Planning Department and the City Energy Commission.
Meigs stated that the Planninq Department's budget is very
tictht ano rnaL the tundi;ic; ;_car cnis intern could not come
from the Planning Department budget, but could be derived
from the Energy Improvements Capital Reserve. Energy
Ccmrlissior: Chairperson .Dew Durland approved the $1, 000
funding for the intern from the energy capital reserve.
The following motion was made:
RESOLVED, that $1, 000 be transferred from Capital Reserves
x#24 for Energy Conservation Programs to Account A8020-435
Planning Department Contractual Services, to fund a contract
for assistance in preparation of a District Heating Study.
The motion passed 4-0. Alderperson Cummings was out of the
room at the time of the vote.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
9 . Building Department - Codification Fee Review
Acting Building Commissioner Eckstrom presented a request to
review and update several types of fees charged by the
Building Department. He stated that last year a number of
the Building Department' s fees were revised. However, a
number of other fees need to be reviewed and possibly
updated. The following is a list of fees reviewed:
A. Requested Inspections Outside Of Normal
Business Hours Fee
Acting Building Commissioner Eckstrom stated the fee for
inspections requested outside normal business hours should
be updated from the Building Department's current personnel
costs of approximately $28/hour to the overtime rate of
time-and-one-half, which would equal $42/hour. The two-hour
minimum charge would be retained. This fee is not used
often, but needs to be updated to $42 per hour. The
following motion was made:
RESOLVED, that the Building Department Fee charged for
requested inspections outside the normal business hours be
increased to $42 per hour to properly reflect the current
personnel costs of the Building Department for such an
activity.
The motion passed 5-0. This motion will not go to Council
at this time. (See the discussion following item G. )
B. Construction Fee
Acting Building Commissioner Eckstrom stated that he is
proposing a new fee to more accurately reflect the costs
involving certain types of construction. The fee would be
imposed for site work not involving buildings, but instead
involving such work as private driveways, private streets,
private parking areas, and private utility installations.
The fee srh.edu.l.e would he as follows:
Less than $2 , 000 of site work No fee
$2 , 000 - $25, 000 of site work $6 for each thousand up
to and including $25, 000
Over $25, 000 $150 for first $25, 000
Plus $1. 00 for each
additional thousand or
fraction thereof
After a discussion, the Committee recommended that Acting
Building Commissioner Eckstrom come back next month with a
specific proposal for updated fees, and examples that will
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
differentiate between the current building permit fee
structure and this proposed fee schedule.
C. Sign Permit Fees
Acting Building Commissioner Eckstrom stated that he is
recommending that the fees for sign permits be reviewed.
The Charter and Ordinance Committee is currently looking at
the sign ordinance. These fees will be reviewed after the
C&O Committee process has been completed. No 'action was
taken.
D. Application to the Board of Zoning Appeals Fee
Acting Building Commissioner Eckstrom stated that the $15.
currently charged for the application process to the Board
of Zoning Appeals does not properly reflect the current
costs for advertising and incidental expenses. He
recommended the fee be increased to $30. per application to
better reflect the actual costs. The Committee recommended
that Acting Building Commissioner Eckstrom come back next
month on this item with examples of what other communities
are charging for variance applications. No action was
taken.
E. Encroachment Fees
Acting Building Commissioner Eckstrom stated that the
current Encroachment Fee is $25. for the initial permit and
$5 for the annual renewal. He felt the fee should be
doubled to properly reflect the actual cost. The Committee
asked Eckstrom to come back next month with the number of
Encroachment Fees the Building Department has issued
annually, and with examples of these types of permits. No
action was taken.
F. Certificate of Occupancy Fee
Artinn Ruildi.na Commissioner Eckstrom proposed that the
"er.3A:LLud't.e of Occupancy t'ee Xie increased to $28 per hour
for each hour of inspection, review and analysis. The
current fee too low, and it does not reflect the amount of
time the Building Department expends in producing this
document. After a brief discussion the following resolution
was mads:
RESOLVED, that the Building Department Fee charged for
Certificate of Occupancy be increased to $28. per hour for
each hour of inspection, review, and analysis to properly
reflect the actual administrative costs, and, be it further
RESOLVED, that the $28 per hour fee for a Certificate of
Occupancy does not include any demolition or repair costs
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
associated with the inspection, such costs will be borne by
the individual(s) requesting the inspection.
The motion passed 4-0 . Alderperson Cummings was out of the
room at the time of the vote. This motion will not go to
Council at this time. (See the discussion following item
G. )
G. Temporary Certificate of Occupancy Fee
Acting Building Commissioner Eckstrom stated that a
temporary Certificate of Occupancy fee was charged last year
to discourage inspections for temporary Certificates of
Occupancy. They have been effective; however, problems with
enforcement and public resentment have occurred as a result
of these fees. He recommended a $28. per hour fee for
inspection, review, and analysis time, which time period
should be multiplied by the number of personnel involved in
the inspection. The Committee stated that they would like
to discuss this fee at a future meeting. No action was
taken.
Items A and F will not go to Council at this time. They
will be included in the recodification package that is being
assembled for the overall code revision being undertaken by
the City. These two items will be included in a memo being
prepared by the City Attorney regarding recodification.
Council will vote on the items in the recodification package
at one time.
10. Personnel - Request to Hire Labor Negotiator for PBA
Contract
Personnel Administrator Saul presented a recommendation to
hire Jim Dennis as Chief Negotiator for the 1992 PBA
Contract at an amount not to exceed $4 , 000.
Proposals for services respecting these negotiations were
reQuested. and only one proposal. was received. The proposal
was re�el�e.c; Trow .)ir,i He has pertormed labor
negotiations for the City in the past and, in fact, the City
paid nim $4 , 000 last year for the Fire Contract. Personnel
Administrator Saul recommends Jim Dennis to be hired for
this labor negotiation. His performance in the past was
good. The following motion was made:
RESOLVED, that the City of Ithaca enter into an agreement
with James P_ Dennis, to provide professional services in
the field of _labor negotiations in connection with the
negotiation of the 1992 Police Benevolent Association Labor
C'ontract, at a cost not to exceed Four Thousand Dollars.
The motion passed 5-0 .
16
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
11 . Police Department
A. Request to Standardize on Radio Equipment
City Controller Cafferillo stated that the Police Chief
could not be here for the meeting. Controller Cafferillo
stated that this request is to standardize on Motorola Radio
Equipment. This resolution has been an annual resolution
for a number of vears. However, this year the time frame
has been left out of the resolution so that it may be
ongoing and not have to be voted on annually unless there is
a change in the standardization. The following motion was
made:
WHEREAS, this Common Council has been requested by the City
of Ithaca Police Department to standardize on Motorola radio
equipment as the type of equipment to be used by the Ithaca
Police Department to standardize as the type of equipment to
be used by the Ithaca Police Department, and to authorize
the City to purchase approved equipment from the
manufacturer, or a representative thereof, and
WHEREAS, it's deemed to be in the best interest of the City
for reasons of efficiency, compatibility and economics to
approve such standardization, as more fully spelled out in
the following items:
1. The City of Ithaca Police Department presently has all
Motorola radio equipment and radio console.
2. The Motorola voice privacy system presently being used
by the Ithaca Police Department is not compatible with
equipment manufactured by other manufacturers.
3 . This action will minimize the inventory of repair parts
which would have to be maintained for the service of
said radio equipment_
d . Tabor costs for maintenance and service of a standard
type of equipment wii. . te less ttian if required to
service several different types of equipment.
5. Present Motorola radio equipment has been satisfactory
to the uses of the City of Ithaca Police Department.
6_ Standardization provides the need for only one service
contract for its entire radio system, whereas
additional contractual agreements would be required for
other types of equipment;
now, therefore, be it
RESOLVED, that pursuant to Section 103, Subdivision 5 of the
General Municipal Law of the State of New York, this Common
17
ry
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
Council hereby authorizes the standardization of Motorola
radio equipment as the type of equipment to be used and
purchased by the City of Ithaca Police Department.
The motion passed 5-0.
B. Request To Standardize On Badges
City Controller Cafferillo stated that this request was to
standardize on Badges manufactured by the Entenmann-Rovin
Company. Again the time frame was left out to allow this
resolution to be ongoing unless there is a change in
standardization. The following motion was made:
WHEREAS, this Common Council has been requested by the City
of Ithaca Police Department to standardize on badges
manufactured by the Entenmann-Rovin Company as the badges to
be used by the Police Officers of the Ithaca Police
Department, and to authorize the City to purchase approved
badges from the manufacturer, or a representative thereof,
and
WHEREAS, it is deemed to be in the best interests of the
City for reasons of efficiency, uniformity, compatibility
and economics to approve such standardization, as more fully
spelled out in the following items:
1. The City of Ithaca Police Department presently has all
Entenmann-Rovin badges.
2. This action will provide for the standardization of all
badges for the Police Department so that all Police
Officers will have the same type badges which will be
easily recognized by members of the public as the
official badges of the City of Ithaca Police
Department.
3 . Present Entenmann-Rovin badges are satisfactory to the
uqe- of t'.he rity of Tthaea police Department;
now, therefore, be it
RESOLVED, that pursuant to Section 103, Subdivision 5 Of the
General Municipal Law of the State of New York, this Common
Council hereby authorizes the standardization of badges
manufactured by the Entenmarin-Rovin Company as the badges to
be used and purchased by the City of Ithaca Police
Department..
The motion passed 5-0 .
Keguesr To Amend 1991 Budget
18
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
City Controller Cafferillo stated that the Ithaca Police
Department has received $26, 915 from a Federal grant passed
through the State of New York. The federal grant comes from
a Federal Anti-Drug Abuse Funding Program.
The 25% local match, $6, 729, was included in the Police
Department' s 1991 Budget. The request is to amend the 1991
Budget to reflect the remaining portion of the grant or
$20, 188 . The grant funds will be used to purchase various
pieces of drug surveillance equipment.
Alderperson Golder asked if the funds were restricted to a
certain use. City Controller Cafferillo stated that he
understood that the funds were restricted, but he would
confirm this with the Chief. The following motion was made:
WHEREAS, the City of Ithaca Police Department has received a
grant for a Federal Anti-Drug Abuse Funding Program to be
passed through New York State in the amount of $20,186, and
WHEREAS, the 25% local match for the Anti-Drug Grant of
$6,729 was appropriated in the 1991 Police Department Budget
for a total program allocation of $26,915, now, therefore,
be it
RESOLVED, that the 1991 Budget be amended for the inclusion
of the pass through New York State Anti-Drug Abuse Funding
Program Grant as follows:
Increase Revenues:
Account A4320 Public Safety $20, 186
Increase Expenditures:
Account A3120-225 Other Equip. $20, 186
The moticr4 passel ?-0-1 . Alderpersnn Golder abstained on
h� ha^; r +11,pt- 1,P want—H cI ari f i cats nn on the restrictive
use vi tcic y t ant urlals_
12 . Finance
.. Chamberlain - Request To Correct 1991_ City
Tax Roll
City Controller Cafferillo presented a request to amend the
1991 City 'fax Roll based on a miscalculation of exemption
that resulted in an over-assessment with respect to 227-31
Linde.: Avenue. The taxable value of the property will
cnange from $270, 100 to $16, 000. It was noted that these
items are investigated by the County Assessor and that the
City has little control over the adjustments.
19
Y
BUDGET & ADMINISTRATION COMMITTEE MINUTES —6/19/91
Because of the large tax roll adjustment, the Committee
asked the Controller to further investigate this tax roll
adjustment before the Committee of the Whole meeting. After
a brief discussion, the following motion was made:
WHEREAS, pursuant to Section 554 (Sub 4A) of the Real
Property Tax Law, the Director of Assessments has
investigated an application for the correction of an error
in essential fact filed by Cornell Radio Guild, and
WHEREAS, the investigation revealed that miscalculation of
exemption resulted in over-assessment of 227-31 Linden
Avenue, and
WHEREAS, the Director of Assessment recommends that the
taxable value of this property be changed from $270, 100
to$16, 000; now, therefore, be it
RESOLVED, that the 1991 Tax Roll for the City of Ithaca be
amended to reduce the assessment of Tax Map number 64-9-6,
and be it further
RESOLVED, that the City Chamberlain is authorized and
directed to make the appropriate changes in the Tax Roll and
to prepare a new tax bill for this property. ,
Voting results on the motion were as follows:
Ayes (3) Booth, Peterson, Romanowski
Nays (2) Golder, Cummings
The motion passed and will go to the Committee of the Whole.
B. Controller - Bond Resolution
�ity Controller Cafferillo stated that there will be a
statutory installment Bond Resolution presented at the
''omror rouncil meeting i.r . consistent with what was
at t.hP fini?r.i �l u�lr,Pt meet.ina. The statutory
nf.TII:' Bnr1C1 ti 1 11. [)(- il; t)(1(! f;orid which will
a:i lcc,7 r.rle Cit'_7 to reallocate '$150 , 000 in 1991 Budget
Apn.ropriar_ions . No acti.ori was taken.
Controller To Extend Authority To
AjppKqve TransferE
Chairperson Booth explained that about a year ago Council
authorized the Controller to make line transfers within the
Budget up tc a maximum of $5 , 000. In that resolution, a
timeline was set to determine if the procedure was operating
efficiently. The Committee agreed that the procedure was
operating properly and that the timeline for these budget
transfers should be extended indefinitely.
y:
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
After a brief discussion, the following motion was made:
RESOLVED, that the City Controller be and is hereby
authorized to continue making requested amendments up to a
maximum of $5,000 per instance based on written supportive
departmental documentation provided; that at the
Controller's discretion, any such departmental request may
be subject to B&A and Council action; and further provided
that the City Controller shall report in writing each month
to the B&A Committee regarding the nature and magnitude of
all transfers that have been made during that period.
The motion passed 5-0.
D. Report On Farmers Market Revenue Review
City Controller Cafferillo gave the Committee a report on
the current Farmers Market revenue status. He stated that
in 1990 the City received $10, 047 . The revenue is based on
the number of vendors participating in the Farmers Market.
So far in 1991, the Farmers Market has not paid the City any
amount. The Farmer Market contract money typically does not
begin arriving until late May. No action was taken.
13 . Coddington Road Sale - Report
Chairperson Booth stated that the Planning Committee voted
to have the Planning Department and the City Attorney come
up with proposals for selling/subdividing the frontage the
City owns on Coddington Road that is part of a piece of
property along the reservoir which the City purchased a year
ago.
The B&A Committee agreed with the Planning Committee' s vote
on selling the frontage.
14 . Plan Review Officer - Report
rhairnprson Rooth stated that last month this Committee
discussed t.t1e hiring at *the Plan Review officer in the
Building Department. He stated that this Committee
discussed and voted in favor of hiring above Step I for the
Plan Review Officer position. Chairperson Booth stated for
the record that he has received a letter from the Union
stating their position against hiring above Step I .
15. Special Budget Meeting Results
_r
-w:-!z -3eterni_nec! that the adjustments that can be made to
the 1991 Budget from the Special Budget meeting will be put
into a resolution, form and brought to the Common Council
.meeti.ng i� July.
16. July B&A Meeting
21
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 6/19/91
The July B&A meeting will be held at 7 : 30 on July 17, 1991.
The meeting adjourned at 11: 10 P.M.
NOTE: In many cases the actual texts of the resolutions
presented in these minutes were prepared following the
Committee' s deliberations and decisions on the matters
involved. The resolutions presented here are in complete
accord with decisions made by the Committee.
22