HomeMy WebLinkAboutMn-B&A-1991-06-12 BUDGET AND ADMINISTRATION COMMITTEE
SPECIAL BUDGET MEETING 7:30 PM JUNE 12, 1991
PRESENT:
COMMITTEE MEMBERS: Booth, Peterson, Golder
COMMITTEE MEMBERS EXCUSED: Romanowski, Cummings
OTHER COUNCIL MEMBERS: Hoffman, Blanchard, Johnson, Daley,
Schroeder
OTHERS PRESENT•
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Fire Chief - Olmstead
Police Chief - McEwen
Acting Superintendent of Public Works/City Engineer - Gray
City Attorney - Guttman
Acting Building Commissioner - Eckstrom
BPW Commissioners - Reeves, Berg
Commons Coordinator - Deming
City Buyer - Gray
Union Representative - Morgan
City Chamberlain - Parsons
1. Opening Comments
Chairperson Booth stated that the B&A Committee, joined by
the other members of Council, is acting as the Committee of
the Whole for Common Council for this Special Budget
meeting. He explained that this meeting was required as a
result of the Common Council resolution at its June meeting
recognizing the actions of the New York State Legislature
and the Governor which resulted in reductions to the City's
1991 Budget. Other directions from the adopted resolution
were as follows:
A. City Departments will be given direction from
Common Council on how to and where to make budget
reductions.
B. The City Controller' s Office will provide solid
numbers in relation to the City's 1991 Budget
shortfall and projected shortfall for 1992 .
C. City Department Heads will be provided with
timelines for Budget reductions.
A packet of information was provided by the Controller's
Office explaining the Budget reductions that will be
necessary in the City' s 1991 budget. These reductions are
revised because of actions by the Legislature and the
Governor. The numbers presented assume that the Legislature
will not override the Governor' s budget vetos. The current
situation relating to the City' s 1991 budget is as follows:
SPECIAL B&A MEETING - 6/12/91
A. Net loss of State Revenue sharing not reflected in
1991 Budget is $789, 286.
B. The City will not be able to increase revenue by
the use of:
1. Utility Gross Receipts Tax
2 . Sales Tax
3 . Land Transfer Tax
These three items were defeated by the
Legislature.
Chairperson Booth stated that these numbers are subject to
change, with possible future cuts later in 1991. The
Council 's immediate task is to fill the shortfall in
Revenues for 1991, with the long range task to look at 1992
and beyond.
Chairperson Booth explained that in the 1991 Budget the City
is behind in a number of Revenue areas, including sales tax
($10, 661 below last year) and mortgage tax ($44, 201 below
last year's amount) . Also, Health Insurance costs are well
above last year' s total.
Mayor Nichols stated that the numbers presented are the
City' s best projection at this time. The numbers may change
based on changes at the state level .
Alderperson Golder stated that he would like to have a
policy of increased efficiency in the City' s force and no
layoffs if at all possible. There was no decision regarding
this point.
2 . General Discussion On The City's 1991 Budget
City Controller Cafferillo explained the information
presented at the meeting in a general form. The areas
brieflv discussed were as follows:
A. Projected Reduction in State Revenue Sharing Aid.
B. Possible adjustments to offset the projected loss
in State Revenue Sharing Aid.
C. other Revenue shortfall areas currently occurring
in the 1991 Budget.
D. Current open City positions and costs related to
those positions.
E. Retirement buyouts for 1991.
F. Parttime, seasonal employee-current status of
expenditures in 1991 budget.
G. 1991 overtime status.
H. 1991 Gas and oil account summary.
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SPECIAL B&A MEETING - 6/12/91
It was noted that the adjustments suggested to fill the 1991
shortfall are not the only items that may be used. Other
suggestions will be discussed.
Alderperson Daley was concerned about using any one-time
items to fill the budget shortfall for 1991. He stated he
would like to come up with some longterm items to fill the
budget shortfall . Controller Cafferillo agreed and stated
the City will try and come up with as many longterm,
reoccurring items as possible.
Controller Cafferillo stated that back in the third and
fourth quarters of 1990, the City Departments were asked to
conserve. This resulted in a larger fund balance for 1990
than was anticipated. However, in 1991 when the sale of the
Annex fell through, we had to adjust the fund balance for
over $200, 000 to reflect the Annex' s not being sold. (The
sum of $200, 000 for the sale of the Annex had originally
been added to the 1989 Revenues as a sale of property) .
Therefore, the fund balance does not have a great deal of
extra funds to apply toward this shortfall in the 1991
Budget.
City Attorney Guttman suggested that the 1992 Budget will be
much harder than the 1991 Budget. He would like some
guidance from Council on the 1992 Budget.
A lengthy discussion followed on the 1991 budget and the
1992 budget process. It was the concern of many Council
members that the adjustments presented to fill the 1991
budget shortfall were just delays to satisfy shortterm
needs. It was the consensus of the Council that the
immediate goal is to fill the 1991 Budget shortfall and that
then a longer range plan needs to be developed.
It was noted that the same budget process that has been used
in the past will be used for the 1992 Budget process. The
smaller department budgets are due by August 1, and the
larger department budqets are due September 1. The Mayor
wili oeveiop a 1992 propoeed budget from the department
budgets, and then Council will approve a final budget based
on the Mayor' s budget recommendations and the Council 's
adjustments.
3 . 1991 Budget Adjustments
The consensus of the Council was to discuss each possible
1991 Budget adjustment and vote on those adjustments
separately. These items will be carried to the Common
Council Committee of the Whole meeting on June 26 and then
to the Common Council meeting of July 3 . The following 1991
Budget adjustments were discussed:
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SPECIAL B&A MEETING - 6/12/91
A. Using 1991 Retirement Appropriations of $84, 383 .
City Controller Cafferillo stated that this money was in the
1991 Budget to be used for the payment of retirement bills.
However, the State will allow the City to use any excess
retirement monies not needed to pay the 1991 retirement
bills for the purposes of paying down on the retirement
amortization schedule or for emergency uses. The City used
retirement monies in 1990 to help offset the state's cuts at
that time.
Alderperson Schroeder stated that this item should not be
used to fill the 1991 Budget shortfall because this amount
of money or more will have to be put back into the 1992 or
1993 budget. The Council decided to move on to other
adjustments and come back to this issue later in the
meeting.
B. Refinancing of Existing Debt for a $150, 000
Reduction
City Controller Cafferillo stated that this item will result
from the City' s refinancing of a portion of its debt. The
City is currently paying off fire equipment and the
reconstruction of the Seneca Street Ramp at an increased
rate and not on a permanent financing obligation. If the
City were to convert these two debt items to permanent
statutory installment bonds over an eight year period at
6.25%, the City could reduce its 1991 debt load by $150, 000.
The interest rate is very good, considering the CPI
(Consumer Price Index) is 5. 00%. Statutory installment
bonds have very little legal costs attached to them. The
City is restricted to using only $500, 000 of statutory
installment bonds in any one year. After a brief discussion
the following motion was made:
Refinance certain Bond Anticipation notes with
statutory installment bonds and thereby decrease
appropriation account A9730 Bond Anticipation
Note principal by $150,000.
The motion passed 8-0.
C. Reducing Appropriations for Gasoline For
a $55, 000 Reduction
In the 1991 budget the gas and oil accounts were increased
substantially because of the projected Gulf War effects on
oil prices. The gas prices never reached the levels that
were projected, so the possibility of adjusting the gas and
oil accounts exists. The following motion was made:
Reduce the 1991 Budget by $55,000 by reducing
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` SPECIAL B&A MEETING - 6/12/91
appropriations by $50,000 in the Gas and Oil
accounts in various DPW accounts and by removing
$5,000 from Account A3120-420 Gas and Oil
The motion passed 8-0.
D. Using Capital Reserve Funds and Reallocating
C.H. I.P.S. Funds for a $30, 000 Reduction
City Controller Cafferillo stated that in the 1991 Budget
$30, 000 in C.H. I .P.S. funds were allocated for the East
Clinton Street bridge Capital Project. We could use $30, 000
from the Capital Reserve #4 for Bridges instead of the
C.H. I.P.S. funds and reallocate the $30, 000 in C.H.I.P.S.
funds to other purposes. It was noted that the Capital
Reserve for bridge construction had a balance of
approximately $300, 000. The following motion was made:
Increase Revenue Account 3501 State Aid C.H.I.P.S. by
reallocating $30,000 in C.H.I.P.S. funds budgeted for
the construction of the East Clinton Street bridge to
the 1991 DPW Street Construction Program. The East
Clinton Street Bridge Project would be funded from
Capital Reserve #4, Bridges.
The motion passed 8-0.
E. Delaying the Hiring of Three Bus Drivers for a
Savings of $5, 500 - Restricted Contingency Item
City Controller Cafferillo stated that approved as a part of
the 1991 Budget was $17, 000 in restricted contingency for
the hiring of three bus drivers for the second half of 1991.
He explained that if these three bus drivers were not hired
until the fourth quarter of 1991 $5, 500 could be reduced
from the 1991 budget.
Acting Superintendent of Public Works Gray stated that
Bernie Carpenter is making a study for expanded bus service
which would include the hiring of three bus drivers in 1991.
The study has not yet gone to the Board of Public Works.
After a brief discussion the following motion was made:
Reduce the 1991 Restricted Contingency Account A1990
by $5,500 by not hiring the three bus drivers allocated
in restricted contingency until the fourth quarter of
1991.
Voting results on the motion were as follows:
Ayes (4) Booth, Johnson, Blanchard, Peterson
Nays (4) Hoffman, Golder, Schroeder, Daley
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SPECIAL B&A MEETING - 6/12/91
The motion failed.
F. Reducing by $12 , 500 the Allocation for a Youth
Employment Coordinator - Restricted Contingency
Item
City Controller Cafferillo stated that approved as a part of
the 1991 Budget was $22 , 000 in restricted contingency for a
contract for a Youth Employment Coordinator. He stated that
because the Coordinator has not been hired for the first six
months of 1991, the City could use $12 , 500 of the $22 , 000 to
reduce the 1991 Budget.
After a brief discussion, the following motion was made:
Reduce the 1991 Restricted Contingency Account A1990 by
$12, 500 by not hiring the Youth Employment Coordinator
for the first six months of 1991.
The motion passed 8-0.
G. Reducing by $22 , 000 the Allocation for a
Superintendent of Public Works - Restricted
Contingency Item
City Controller Cafferillo stated that $22, 000 was approved
in the 1991 Budget as a part of the Restricted Contingency
account to hire a Superintendent of Public Works near the
end of 1991.
Alderperson Daley stated that a Superintendent was needed in
DPW and that we should hire this individual as soon as
possible.
Acting Superintendent of Public Works Gray stated that a
Superintendent of Public Works will not be hired by the end
of the year. He explained that currently interviews for the
positions of Assistant Superintendent of Public Works and
Director of Water and Sewer are ongoing. He stated those
positions will be hired prior to the Superintendent of
Public Works position.
Alderperson Blanchard stated that she will vote not to hire
this position in 1991; however, her vote is not a policy
statement about this position. The following motion was
made:
Reduce the 1991 Restricted Contingency Account A1990 by
$22, 000 by not hiring a Superintendent of Public Works
in 1991.
The motion passed 8-0.
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SPECIAL B&A MEETING - 6/12/91
H. Reducing Personnel Costs by $250,000 as a Result
of Projected Savings On Current and Future Open
Permanent Positions
City Controller Cafferillo stated that the projected savings
in 1991 from current and future open positions is $250, 000.
He explained how he arrived at this number. He stated that
$463 , 306 would be the total General Fund savings on vacant
positions, if they were not filled through December 31,
1991. He subtracted out $76, 994 for Retirement buyouts
through June 10, 1991, $100, 000 for projected pay-outs for
retirements for the remainder of the year, and $97, 591 for
the projection of positions which will be authorized to be
filled during the second half of 1991. Controller
Cafferillo also added $61, 279 for the projected General Fund
savings on positions that will become vacant during the
second half of 1991.
Controller Cafferillo stated that the $97, 591 for positions
that will be authorized to be filled during the second half
of 1991 would be derived from the following positions based
on discussions with the appropriate Department Heads:
- Building Commissioner
- Assistant Superintendent of Public Works
- Civil Engineer
- Typist
- 3 Fire Fighters
- 2 Police Officers
- Police Dispatcher
A discussion regarding Fire Fighters followed. Mayor
Nichols stated that the City/Town Fire contract has a plan
for the hiring of three Fire Fighters. As long as these
positions were not eliminated from the roster, the contract
would not be violated.
City Controller Cafferillo stated that these numbers were
estimates. The numbers presented at this meeting are target
amounts to be obtained so that the 1991 Budget shortfall is
covered.
A discussion followed regarding what unfilled positions
Council would now say could be filled and what unfilled
positions would have to be reviewed further. It was noted
that with respect to many of the positions on the current
vacant list, candidates are currently going through
interviews or are in the process of testing for the
positions.
The vacancy Review Committee authority was discussed.
Chairperson Booth stated, based on Council ' s discussion at
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SPECIAL B&A MEETING - 6/12/91
this meeting, that the Council has three options dealing
with the vacant positions:
A. Adopt the $250, 000 projected savings in vacant
positions and identify 10 positions to be filled
during the remainder of the year.
B. Adopt the $250, 000 projected savings in vacant
positions and do not identify at this point any
positions to be filled during the remainder of the
year.
C. Adopt the $250, 000 projected savings in vacant
positions and identify some of the positions to
be filled during the remainder of the year.
The following motion was made:.
Accept the $250,000 target amount for projected
savings in open positions and vacancies, allow the
positions that the Vacancy Review Committee has
previously reviewed to be filled, and require all the
remaining positions on the open position list to go
through a vacancy review prior to the position's being
filled.
Alderperson Blanchard stated that the Vacancy Review
Committee was set up for a purpose and the City ought to
adhere to the Vacancy Committee's recommendations.
It was noted that the above resolution would allow the
following positions to be filled:
3 Fire Fighters
2 Police Officers
1 Police Dispatcher
1 Assistant Superintendent of Public Works (a
position authorized prior to the initiation
of the Vacancy Committee)
The voting results on the motion were as follows:
Ayes (4) Booth, Hoffman, Peterson, Blanchard
Nays (4) Daley, Schroeder, Johnson, Golder
The motion failed.
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SPECIAL B&A MEETING - 6/12/91
The following motion was made:
Adopt the $250,000 target amount for projected
savings in open positions and vacancies, and,
with the exception of the Assistant Superintendent
of Public Works, require all the open positions to
through the Vacancy Review Committee before being
filled.
Chairperson Booth stated that the Assistant Superintendent
of Public Works position was exempted because it predated
the Vacancy Review Committee and that the DPW badly needs
some top level management as soon as possible to assist
Acting Superintendent Gray.
The voting results on the above motion were as follows:
Ayes (6) Booth, Peterson, Blanchard, Golder,
Johnson, Schroeder
Nays (2) Daley, Hoffman
The motion passed.
An amendment was proposed to the motion just passed, to read
as follows:
Adopt the $250,000 target amount for projected
savings in open positions and vacancies, and,
with the exception of the Assistant Superintendent
of Public Works and the two police officer positions,
require all the open positions to go through
the Vacancy Review Committee before being filled.
The voting results on the amendment were as follows:
Ayes (6) Booth, Peterson, Daley, Blanchard,
Hoffman, Golder
Nays (2) Schroeder, Johnson
This motion passed.
It was understood by Council that this action would require
certain positions to be reviewed again by the Vacancy
Committee.
I . Reducing Costs For Part Time and Seasonal
Employees by $105, 000
Chairperson Booth stated that a schedule of expenditures for
part-time and seasonal employees had been presented. He
stated that the 1991 Budget included $878, 263 in part-time
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SPECIAL B&A MEETING - 6/12/91
and seasonal employee expenditures. To date, $178,779 has
been spent in this area.
It was the consensus of the Council that the part-time and
seasonal dollar amount reduction will be done by applying a
target amount and that the dollar allocation amounts will be
made proportionately to each department affected. Also, it
was noted that departments will be allowed make proposals to
Council in order to achieve their particular portion of the
cuts by these various Council actions from other areas such
as materials and equipment.
The following motion was made:
Adopt the $105,000 goal reduction for part-time and
seasonal accounts, to be allocated proportionately
across the account lines for each department affected.
Alderperson Hoffman proposed the following amendment:
Adopt a $70,000 goal reduction for part-time and
seasonal accounts, to be allocated proportionately
across the account lines for each department affected.
Voting results for the amendment were as follows:
Ayes (4) Golder, Hoffman, Daley, Johnson
Nays , (4) Booth, Schroeder, Blanchard, Peterson
The amending motion failed.
Voting results on the main motion at the $105, 000 goal
reduction were as follows:
Ayes (4) Booth, Blanchard, Peterson, Schroeder
Nays (4) Johnson, Daley, Hoffman, Golder
The main motion filed.
The following motion was made:
Adopt a $90, 000 goal reduction for part-time and
seasonal accounts to be allocated proportionately
across the account lines for each department affected.
Voting results were as follows:
Ayes (4) Daley, Blanchard, Booth, Schroeder
Nays (4) Peterson, Hoffman, Golder, Johnson
The motion failed.
The following motion was made:
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SPECIAL B&A MEETING - 6/12/91
Adopt a $70,000 goal reduction for part-time and
seasonal accounts to be allocated proportionately
across the account lines for each department affected.
Voting results on the motion were as follows:
Ayes (5) Hoffman, Golder, Schroeder,
Johnson, Daley
Nays (3) Blanchard, Booth, Peterson
The motion passed.
An amendment to the above main motion was made to increase
the goal reduction to $95, 000. The voting results were as
follows:
Ayes (4) Schroeder, Peterson, Booth, Blanchard
Nays (4) Hoffman, Golder, Johnson, Daley
The amendment failed. The motion for a $70, 000 reduction
stands.
J. Reducing Overtime Costs by $25, 000
Chairperson Booth stated that $415, 155 was budgeted in 1991,
with $180, 155 spent to date. City Controller Cafferillo
suggested that $25, 000 could be reduced from the overtime
budget for 1991.
The following motion was made:
Adopt the $25,000 goal reduction for overtime accounts
to be allocated proportionately across the account
lines for each department affected, and strongly urge
the Departments not to expend non-emergency overtime.
The motion passed 8-0.
K. Reducing Benefit Expenditures By $50, 000
City Controller Cafferillo stated that $50, 000 in personnel
benefit expend iter_es could be reduced in the 1.991. Budget.
The amount is related to the employee benefit savings
resulting from open positions, part-time seasonals and
overtime during 1991.
The consensus of the Council was that because $70, 000
instead of $105, 000 had been reduced from the part-time
seasonal accounts, the benefit amount should be reduced.
The following motion was made:
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SPECIAL B&A MEETING - 6/12/91
Adopt a $40,000 goal reduction for benefits related
to employee benefit savings as a result of open
positions, and reductions in part-time seasonal and
overtime expenditures during 1991.
The motion passed 8-0.
L. Using 1991 Retirement Appropriations of $84, 383
The proposed reduction is $84 , 383 in the 1991 budget by
using certain 1991 retirement appropriations to meet other
1991 expenditures. City Controller Cafferillo stated that
this is a reasonable method of filling a portion of the
shortfall. He recommended that the City use this money to
reduce the shortfall .
Alderperson Schroeder stated that he was against using the
retirement money to fill this shortfall because this money
will be needed in a year or two when the State increases the
retirement rate.
Alderperson Daley stated that the City should save this item
until the end of the year. The following motion was made:
Reduce the 1991 Budget by $84,383 by using budgeted
1991 Retirement money to offset the State's reduction
in State Revenue Sharing, instead of using the money
for a payment against the State Retirement Amortization
Schedule.
Voting results on the motion were as follows:
Ayes (3) Booth, Peterson, Blanchard
Nays (5) Johnson, Schroeder, Golder, Daley
Hoffman
The motion failed.
4 . Possible Revenue Sources
Alderperson Golder suggested that the Parking Garage hours
for collecting money should be extended. The DPW is
currently conducting a study to determine how much revenue
will be collected if the parking garage hours are extended.
A proposal will be forwarded to the Controller' s office for
investigation.
City Controller Cafferillo stated that the information
presented at this meeting did not include revenues because
it is mid year and because many of the revenues were
increased as a result of last year's budget. We can look at
increased Revenues during the 1992 budget discussions. The
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SPECIAL B&A MEETING - 6/12/91
City was hopeful that the State would allow certain revenues
to increase, such as sales tax, utilities gross receipts tax
and land transfer tax. All those proposals were defeated by
the State Legislature. No further discussions on Revenues
occurred.
5. Changes to Previous Motions
Alderperson Blanchard made the following motion:
Increase the $250,000 target amount for projected
savings in open positions and vacancies to $300,000,
and increase the $40, 000 goal reduction for benefits
related to employee benefit savings from open
positions, part-time seasonals and overtime during 1991
to $50,000, with the exceptions to the Vacancy Review
Committee to remain as previously stated.
The motion passed 8-0.
The Committee discussed the possibility of allowing
Departments to propose their own adjustments to the budget
to arrive at the same reduction amount. The following
motion was made:
To allow all Departments to propose options to the
motions made at this meeting as long as the same amount
of reductions in, 1991 expenditures will remain.
The motion passed 8-0.
6. Closing Items
Based on the actions resulting from this meeting the
following shortfall remains:
Total Reduction to be amended in
1991 Budget $789, 286
A. Refinancing of Existing Bond Anti-
cipation Notes Allowing the
Reallocation of 1991 Budget
Appropriations (150, 000)
B. Projected Savings to be Derived
From Current and Future Open
Permanent Positions (300, 000)
C. 10% Reduction in Part-Time and
Seasonal Employees for the
Balance of 1991 ( 70, 000)
D. 10% Reduction in Overtime ( 25, 000)
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SPECIAL B&A MEETING - 6/12/91
E. Related Employee Benefit Savings
From Open Positions, Part-Time
Seasonals and Overtime during
1991 ( 50, 000)
F. Reallocation of Restricted
Contingency Items:
1. Not hiring a Superintendent
of Public Works during 1991 ( 22 , 000)
2 . Contract toward the hiring of
Youth Employment Coordinator
will not take place until the
last 6 months of 1991. ( 12 , 500)
G. Reallocating C.H. I. P.S . moneys
Budgeted for the East Clinton St.
Bridge Capital Project to the 1991
Street Construction Program. The
Bridge Project would be funded from
Capital Reserve #4 for Bridges ( 30, 000)
H. Reallocation of Appropriations for
Gasoline. 1991 Budget estimates
were increased substantially because
of the projected Gulf War effects
on oil prices ( 55, 000
Proposed Adjustments made at
this meeting. (714 , 500)
Remaining shortfall to be filled $ 74 , 786
All the changes made tonight will be forwarded to the Common
Council meeting in July. Also, this Committee will meet
again at the Common Council Committee of the Whole meeting
to discuss further these items, other possible budget
reductions so that the goal reduction of $789, 286 may be
reached, and guidelines for the 1992 budget established.
It was noted that any of the motions approved at this
meeting may be revised.
The meeting was adjourned at 11: 25 P.M.
The following schedules represent the original information
that was presented at this Special Budget meeting. Please
note that the schedules do not reflect any changes made by
the Common Council resulting from this meeting.
14
PROJECTED REDUCTION IN STATE REVENUE SHARING
1989-90 STATE AID LEVEL $ 2,425,339
1990-91 GOVERNOR'S STATE BUDGET REDUCTION
39.115% ( 948,671 )
$ 1,476,668
1990-91 ADDITIONAL REDUCTION BASED ON 35% OF
PENSION SYSTEM (SUPPOSED SAVINGS) ( 84,383 )
NET 1991 STATE REVENUE SHARING $ 1,392,285
1991 BUDGET ESTIMATE, OF WHICH $243,768
WAS ALREADY DEDUCTED FROM BUDGET,
BASED ON INITIAL INFORMATION PROVIDED
BY THE GOVERNOR'S OFFICE 11/90
(2,425,339 - 243,768 = $2,181,571 ) $ 2,181,571
NET LOSS OF STATE REVENUE SHARING
NOT REFLECTED IN 1991 BUDGET $ 789,286
D. R. CAFFERILLO
JUNE 12, 1991
POSSIBLE ADJUSTMENTS TO OFFSET
PROJECTED LOSS IN 1991 STATE REVENUE SHARING
APPROVED BY COMMON COUNCIL AT THE JUNE 13, 1991 BSA MEETING
TOTAL REDUCTION TO BE AMENDED IN 1991 BUDGET $ 789,286
PROPOSED METHOD OF OFFSETTING SHORTFALL:
A. Refinancing of Existing Bond Anticipation Notes
Allowing the Reallocation of 1991 Budget Appropriations ( 150,000)
B. Projected Savings to be Derived From Current and
Future Open Permanent Positions ( 300,000)
C. 15% Reduction in Part-Time and Seasonal Employees
for the Balance of 1991 ( 70,000)
D. 10o Reduction in Overtime ( 25,000)
E. Related Employee Benefit Savings From Open
Positions, Part-time Seasonals and Overtime
during 1991 ( 50,000)
F. Reallocation of Restricted Contingency Items:
1 . Not hiring a Superintendent of Public Works
during 1991 ( 22,000)
2. Contract toward the hiring of Youth Employment
Coordinator will not take place until the last
6 months of 1991 . ( 12,500)
G. Reallocating C.H. I.P.S. moneys Budgeted for the
East Clinton Street Bridge Capital Project to the
1991 Street Construction Program. The Bridge
Project would be funded from Capital Reserve #4 for
Bridges. ( 30,000)
H. Reallocation of Appropriations for Gasoline.
1991 Budget estimates were increased substantially
because of the projected Gulf War affects on oil
prices. ( 55,000)
TOTAL ($ 714,500)
REMAINING SHORTFALL $ 74,786
NOTE: A reduction of $5,500 can be achieved by not hiring 3 Bus Drivers until
the fourth quarter of 1991 . Common Council did not approve this
reduction by a 4-4 vote.
June 13, 1991
REFINANCING OF DEBT
Refinancing of Fire Equipment 390,000
Seneca St. Ramp 110,000
$500,000
Statutory Installment Bonds for 8 years @ 6.250
Will free up approximately $150,000 in 1991 city operating budget for debt service.
POSSIBLE SHORTFALLS IN REVENUES:
SALES TAX
Sales Tax - at this point in time we are ( .50%) below last year or $10,661 .
Actual amount required to meet the 1991 budget is $254,005 over 1990 actual.
Possible adjustments for entities improperly reported in prior years, could mean
$120,000 to $200,000.
POSSIBLE SHORTFALL IN MORTGAGE TAX RECEIPTS-
MORTGAGE TAX
Budget figure for 1991 was based on prior year activity, $280,000.
The first half year payment received in 1991 was $65,376 plus a payment
in lieu of mortgage taxes for a total of $72,376.
1990 first half payment was $116,577 (shortfall could be as much as $130,000).
PROJECTED OVERRUN IN HEALTH INSURANCE
HEALTH INSURANCE (SELF-FUNDED PROGRAM)
Total Paid January thru June 1991 _ 1,015,919
If July thru December continues at this level 1,015,919
Projected Total $2,031,838
Total City Exposure up to Stop-Loss Limit 1,911,030
Administration 7.8% of Claims 149,060
Stop-Loss Premium 58,000
Total $2,118,090
Amount Budgeted for 1991 $1,806,125
Additional City Share Required $ 311,965
General Fund Share 88% or $ 274,529
June 12, 1991
CITY OF ITHACA
GENERAL FUND: VACANCIES/OPEN POSITION SALARIES
1991
SALARY PROJECTED SALARY
SAVINGS WHILE SAVINGS FOR OPEN POSITION
POSITION WAS REMAINDER OF YEAR SALARY
OPEN TO FROM TOTAL
DEPT- - TITLE DATES OF VACANCY 6/10/91 6/10/91 - 12/31/91 1991
BLDG. Building Commissioner 3/2/91 - present $ 12,070. $ 25,003. $ 37,073.
BLDG. Plan Review Officer (new) 1/1/91 - present 11,948. -0- 11,948.
DPW (S8F) Assistant Superintendent 1/1/91 - present 19,416. 24,482. 43,898.
DPW (S8F) Bus Driver 1/1/91 - 4/21/91 6,586. -0- 6,586.
DPW (ENG) Civil Engineer 5/11/91 - present 3,071 . 22,265. 25,336.
DPW (S8F) Fiscal Manager 1/19/91 - present 12,235. 17,741 . 29,976.
DPW (S&F) Parking Lot Attendant 2/22/91 - present 4,794. 9,268. 14,062.
DPW (S8F) Parking Lot Attendant 1/1/91 - present 2,919. 3,681 . 6,600.
DPW (SEF) Truck Driver 3/16/91 - present 3,369. 8,143. 11,512.
DPW (S8F) Working Supervisor 1/1/91 - 4/10/91 5,434. -0- 5,434.
DPW (S8F) Working Supervisor 4/18/91 - present 2,828. 11,716. 14,544.
FIN Senior Account Clerk/
Typist 5/18/91 - present 932. 9,006. 9,938.
FIRE Firefighter 1/6/91 - present 10,610. 13,986. 24,596.
FIRE Firefighter 1/1/91 - present 7,701 . 9,711 . 17,412.
FIRE Firefighter 1/1/91 - present 7,911 . 9,975. 17,886.
POL Police Dispatcher 1/1/91 - present 7,041 . 8,877. 15,918.
POL Police Officer 3/23/91 - present 7,340. 19,351 . 26,691 .
POL Police Officer 2/23/91 - present 9,823. 18,991 . 28,814.
POL Police Officer (new) 1/1/91 - 3/7/91 4,187. -0- 4,187.
PROS Senior Typist PT (new) 1/1/91 - 1/27/91 538. -0- 538.
YB Recreation Supervisor 3/2/91 - present 6,003. 12,435. 18,438.
YB Recreation Supervisor 1/1/91 - present 9,731 . 12,269. 22,000.
YB Youth Worker (new) 1/1/91 - 2/4/91 1,502. -0- 1,502.
YB Youth Worker 1/1/91 - 3/25/91 3,605. -0- 3,605.
TOTAL $ 161,594. $ 236,900. $ 398,494.
CITY OF ITHACA
RETIREMENT BUYOUTS
AS OF 6/7/91
BUYOUT/
RETIREMENT $
NAME DEPT. DATE AMOUNT
LYNDON BENNETT Police 4/18/91 $ 3,436
GEORGE CARR Police 3/22/91 15,505
RUTH DAVIS Youth Bureau 3/1/91 2,875
,ALFRED FOOTE DPW 2/21/91 1,616
JOHN PETRY Police 2/22/91 5,854
CAMILLO BORDONI Fire 1/5/91 11,390
BERNIE CARPENTER DPW 1/18/91 15,569
SALLY CARPENTER DPW 1/18/91 8,401
NORMAND MAINVILLE W&S 1/11/91 3,166
CARLOS LAQUETTE DPW 5/10/91 6,996
FRANK GARDNER DPW 6/7/91 2,186
TOTAL AMOUNT OF 1991 BUYOUTS $ 76,994
CITY OF ITHACA
,P/T/SEASONAL 1991
1990/1991 COMPARISON
1991 ACTUAL 1991 1990 1990
ACCT BUDGET EXPENDITURE BALANCE ACTUAL AS ACTUAL
ACCT NAME NO $ AS OF 5/31/91 REMAINING OF 5/31/90 TOTAL
5,000. 1,343. 3,657.
Engineering 1440-120 $ $ $ $ 680. $ 8,370.
Pub. Wks Adm. 1490- 2,700. -0- 2,700. -0- -0-
Justice Bldg. 1622- 7,973. 3,234. 4,739. 3,112. 7,395.
Comm. Service 1623- 137. -0- 137. -0- -0-
Police Dept. 3120- 36,130. 10,939. 25,191 . 11 , 658. 22,873.
Traffic Cont. 3311- 12,600. 1,618. 10,982. 2,014. 8,130.
Traffic Signal 3312- 218. -0- 218. 21 . 63.
Metered Parking 3320- 56,725. 20,346. 36,379. 19,757. 48,111 .
Bldg Dept 3620- 6,878. -0- 6,878. -0 -0-
Streets Admin. 5010- 8,380. -0- 8,380. 488. 944.
Maint. of R ds. 5111- 31,127. 3,827. 27,300. 2,347. 33,695.
Patching 5112- 1,434. -0- 1,434. 234. 1,739.
Surface Treatment 5113- 467. -0- 467. -0- 1,421 .
Bridges 5120- 17,654. 1,415. 16,239. 3,345. 19,971 .
Snow Removal 5142- 790. 75. 715. 38. 93.
Commons 5411- 7,740. 760. 6,980. 1,486. 5,799.
Bus Operations 5630- 25,990. 9,913. 16,077. 7,884. 29,722.
Dryden Rd Garage 5654- 2,646. 864. 1,782. 7,104. 13,087.
Parks & Forestry 7111- 23,104. 1,289. 21,815. 1,883. 8,780.
Stewart Park 7112- 10,421 . 2,100. 8,321 . 2,138. 14,264.
Cass Park P & R 7182- 14,248. 1,539. 12,709. 2,724. 12,226.
Cass Park Fields 7183- 3,894. 646. 3,248. -0- 1,674.
Golf Course 7250- 16,748. 4,590. 12,158. 6,887. 25,729.
Youth Bureau 7310- 449,837. 80,640. 369,197. 51,067. 412,917.
GIA C 7311- 94,478. 19,605. 74,873. 21,184. 79,500.
Planning Dept. 8020- 22,548. 8,762. 13,786. 8,228. 17,512.
Refuse E Garbage 8160- 8,292. 486. 7,806. 1,886. 5,183.
Recycling 8161- 5,101 . 4,132. 969. 1, 130. 9,748.
Commons Advisory 8510- 3,730. -0- 3,730. 540. 3,088.
Flood Control 8745- 1,273. 656. 617. 242. 1,876.
City Hall 1621- -0- -0- -0- 546. 1,597.
Southside Center 1625- -0- -0- -0- -0- 14.
Garage 8 Lot D 5132 8 5651 -0- -0- -0- 4,216. 5,786.
Six Mi Pk & St. Sewers 7113 8 8141 -0- -0- -0- 562. 13,567.
Street Cleaning 8170- -0- -0- -0- 16,639. 17,412.
Cemetery 8810- -0- -0- -0- 1,761 . 6,937.
Totals $ 878,263. $ 178,779. $ 699,484. $ 181,801 . $ 839,223.
CITY OF ITHACA
OVERTIME 1991 - 1990/1991 COMPARISON
1991 ACTUAL 1991 1990 1990
ACCT BUDGET EXPENDITURE BALANCE ACTUAL AS ACTUAL
ACCT NAME NO. $ AS OF 5/31/91 REMAINING OF 5/31/90 TOTAL
Engineering 1440-125 $ 100. $ -0- $ 100. $ 68. $ 124.
Public Wks Adm. 1490- 390. 254. 136. 228. 528.
Bldg. Systems 1620- 166. -0- 166. 94. 94.
City Hall 1621- 247. -0- 247. 129. 263.
Justice Bldg. 1622- 1,189. 578. 611 . 530. 1,770.
Comm. Service 1623- 137. -0- 137. 96. 143.
Maint. Facility 1624- 330. -0- 330. -0- 45.
Southside Center 1625- 156. 31 . 125. -0- 224.
GIA C Bldg. 1626- 530. 84. 446. 14. 60.
Police Dept. 3120- 182,178. 97,171 . 85,007. 71,857. 178,964.
Traffic Cont. 3311- 316. 97. 219. 118. 261 .
Traf Signl/Met. Pk. 3312 & 3320 4,056. 818. 3,238. 2,900. 4,010.
Fire Dept. 3410- 70,000. 24,537. 45,463. 19,881 . 78,173.
Building Dept. 3620- 1,500. 1,220. 280. 478. 1,127.
Street Adm. 5010- 430. 775. ( 345. ) -0- -0-
Maint. of Roads 5111- 6,113. 796. 5,317. 803. 7,389.
Patch. 8 Surf. Trtmt. 5112 & 5113 73. -0- 73. 6. 2,256.
Bridges 5120- 213. -0- 213. 132. 132.
Garage 5132- 7,022. 1,712. 5,310. 2,417. 4,393.
Snow Removal 5142- 25,855. 10,398. 15,457. 14,652. 17,939.
Commons 5411- 5,716. 1,028. 4,688. 2,681 . 4,261 .
Bus Operations 5630- 48,338. 19,622. 28,716. 17,082. 42,464.
Lot D 5651- 1,005. 466. 539. 90. 690.
Seneca Ramp 5652- 761 . 818. ( 57. ) 452. 740.
Green St. Ramp 5653- 860. 444. 416. 162. 681 .
Dryden Rd. Garage 5654- 1,305. 425. 880. 175. 324.
Parks E Forestry 7111- 4,928. 2,447. 2,481 . 990. 3,528.
Stewart Park 7112- 2,469. -0-- 2,469. 102. 1,802.
Six Mile Park 7113- 111 . -0- 111 . -0- -0-
Beach E Pool 7181- 285. -0- 285. -0- 526.
Cass Park P E R 7182- 15,289. 4,157. 11,132. 3,619. 11,823.
Golf Course 7250- 1,218. 271. 947. 1,660. 4,099.
Youth Bureau/GIA C 7310 8 7311 9,400. 1,830. 7,570. 2,617. 9,721 .
Storm Sewers 8141- 212. 503. ( 291 . ) -0- 479.
Refuse 8 Garbage 8160- 8,674. 3,783. 4,891 . 3,896. 8,112.
Recycling 8161- 6,041 . 3,537. 2,504. 2,704. 7,279.
Street Cleaning 8170- 5,779. 769. 5,010. 2,131 . 2,312.
Flood Control 8745- 1,763. 1,584. 179. 1,669. 2,603.
Total $ 415,155. $ 180,155. $ 235,000. $ 154,433. $ 399,339.
CITY OF ITHACA
GASOLINE SUMMARY
AS OF 5/31/91
ACTUAL 1990
EXPENDITURE 1991 ACTUAL 1990
1991 AS OF BALANCE AS OF ACTUAL
DEPARTMENT BUDGET 5131/91 REMAINING 5/31/90 TOTAL
Police Department $ 40,500 $ 14,149 $ 26,351 $ 10,853 $ 32,896
Fire Department $ 19, 150 $ 7,976 $ 11,174 $ 6,5111 $ 20,968
DPW $194,670 $ 54,643 $ 140,027 $ 58,079 $ 139,788
Current Fuel Prices:
Regular .7861
Unleaded .7861
Diesel .6240
Average 1990 Fuel Prices:
Regular .8919
Unleaded .8104
Diesel .8171
ANALYSIS OF SAVINGS ON VACANT POSITIONS
Total General Fund Saving on Vacant Positions,
if not filled thru December 31, 1991 : $ 463,306
Contractual pay-out for Retiring Employees:
January 1, thru June 10, 1991 ( 76,994)
Projected pay-outs June 10 thru December 31, 1991 ( 100,000)
Net Savings thru June 10, 1991 $ 286,312
Reduction for positions which are authorized
to be filled during second half of 1991 $ 97,591
Net Projected Savings $ 188,721
Projected General Fund Savings on Positions
becoming vacant during period June 10,
thru December 31, 1991 $ 61,279
Total Projected Savings $ 250,000
June 12, 1991