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HomeMy WebLinkAboutMn-B&A-1991-04-17 -BUDGET AND ADMINISTRATION COMMITTEE REGULAR MEETING 7:30 P.M. APRIL 17, 1991 MINUTES PRESENT: COMMITTEE MEMBERS: Booth, Peterson, Romanowski, Golder, Cummings (late) OTHERS PRESENT: Mayor - Nichols City Controller - Cafferillo Deputy Controller - Thayer Assistant City Attorney - Kennedy Acting Superintendent of Public Works/City Engineer - Gray Personnel Administrator - Saul Director of Planning and Development - Van Cort Deputy Director of Planning and Development - Sieverding Police Chief - McEwen Youth Development Coordinator - Green City Court Judge - Sherman City Court Chief Clerk - Ambrozik Representative of the Office of Court Administration - Oechsale Members of the Media 1. Opening Comments Chairperson Booth stated the following changes to the agenda: A. The Plan Review Officer discussion will be withdrawn and added to the May B&A meeting. B: A discussion on. Parking Meters will be added. C. An Executive discussion with the City Attorney will be added to discuss possible litigation. Members of the public were asked to speak on any topics; no member of the public spoke. 2 . Committee to Proceed into Executive Session The Committee voted 4-0 to move into a short executive session to discuss a possible tax litigation item. 3 . Report From Executive Session Chairperson Booth reported that the following action was taken during the executive session: RESOLVED, that an amount not to exceed $1,500 shall be transferred from account A1990 Unrestricted Contingency to P BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 account A1420-435 City Attorney Contractual Services, in order to engage the law firm of Ben and Young to represent the City in a tax litigation action brought against the City in Nevada. The motion passed 4-0. Alderperson Cummings was not in the room at the time the vote was taken. 4 . Planning Department A. Request Authorization and Financing of City Court Facility Capital Project #242 Deputy Director of Planning Sieverding, Acting Superintendent of Public Works/City Engineer Gray, Police Chief McEwen, City Court Judge Sherman, City Court Chief Clerk Ambrozik, NYS Office of Court Administration Representative Oechsale, all were present to discuss the City Court Facility Project. Deputy Director of Planning Sieverding stated that he sent a copy of the Court Facility Draft Final Report to members of the B&A Committee which was prepared by Perkins Geddis Eastman Architects. Deputy Planning Director Sieverding stated that the report presents six alternatives for accommodating the Court Facility, either as an addition to the existing Police building or across the street on the site that is currently used for parking. The report also presents two alternate plans for renovating the Police Department Facility. Deputy Planning Director Sieverding stated that the six alternatives were presented to the Court Facility Review Committee. The Review Committee suggested to the architects that the two alternatives that appeared to be most effective and efficient (addition to existing building and building across the street) be further developed to address the program requirements of the Court and Police Department. Based on the two alternatives developed, the Court Facility Review Committee recommended the alternative which adds on to the rear of the current building and renovates the Police Station, to be most appropriate in satisfying the needs of the City Court and the requirements of the Office of Court Administration. Deputy Planning Director Sieverding reported that the Review Committee recommended the alternative selected because of the following reasons: 1. This alternative will make full utilization of the existing site. 2. This alternative will create a more "urban" 2 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 building than would a new building across the street. 3 . The alternative selected recognizes the opportunity cost associated with using the site across the street. 4 . The alternative selected creates an opportunity for re-establishing the link between the site, Terrace Hill and downtown. 5. The Police Department and Court Facility will work much more efficiently with one building. It was noted that the draft final report lists several more reasons why this particular alternative was selected. Deputy Planning Director Sieverding stated that the Court Facility project was originally estimated at a cost of $2, 000, 000. He stated that the new cost estimate for the Court Facility project was $2, 600, 000. The $600,000 increase in the project is the result of many changes in the original project design, such as the following: A. The original design provided only energy conservation measure changes to the Police Department building. However, upon further review, it was decided to make the energy efficiency changes plus make some floor plan changes which increased the overall project cost. B. The Office of Court Administration made some slight overall project size increases (9,300 sq. ft. to 10, 000 sq. ft. ) which increased the overall project cost. C. The original cost estimate did not include soft costs such as: construction management, contingencies, reimbursables, testing, and closing and short term interest costs, which increased the overall project cost. D. The original cost estimate did not include the $123, 000 Pedestrian Bridge which was added to the project. Deputy Planning Director Sieverding presented the estimated cost for the recommended alternative as $2, 620, 635, which includes a pedestrian bridge over Six Mile Creek. He discussed and presented models and drawings of the proposed alternative to the B&A Committee. The gross square footage of the alternative selected is $10, 300. The square foot cost is approximately $135/square foot. The projected cost of just the Court Facility is $1,810, 150, including 3 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 furniture and fixtures. The projected cost of the Police Station renovations is $353,850, including furniture and fixtures. The projected cost of the base building upgrade is $213, 500. The projected cost of the Pedestrian Bridge is $123 , 135. The projected cost for contingencies and financing is $120,000. Deputy Planning Director Sieverding stated that the original cost of this alternative was $2,730, 000. However, the Review Committee scaled the project down to the current cost of $2, 620, 635. He stated that he is looking for three approvals by the B&A Committee tonight: (1) Increase overall dollar authorization for this project from $2, 000, 000 to $2, 600, 000, (2) Authorization of financing for the project, and (3) Authorization for architectural design to be undertaken. Deputy Planning Director Sieverding stated that this project should get started as soon as possible; the possibility of receiving a lower bid is running out because of improving economic conditions. He stated that the bid may be out by October if the project is approved now. He stated that the project now needs a more detailed architectural design. The project cost of such a design is $183,000 plus reimbursable expenses of $12 , 500. He stated that the architectural cost would be spent to hire Perkins Geddis Eastman Architects; the firm selected and recommended by the Court Facility Review Committee. Alderperson Romanowski expressed concerns over the amount of consultant fees in the project. Deputy Planning Director Sieverding stated that these costs must be looked at and will be adjusted downward after further investigations. City Court Judge Sherman stated that he is in favor of the recommended alternative. He felt that besides the State mandates relating to the City Court Facility, the City Court needs the proposed new space. Some of the advantages that the new proposed facility will offer are as follows: - Increase the size of current inefficient Court Room; - Resolve many security problems; - Allow for an Attorney holding cell; - Increase the space needs for the current six person staff; - Increase the Jury Room space; - Add a conference room and a hearing room; - Increase City Court revenue and make the City Court building more efficient. NYS Office of Court Administration representative Oechsale was also in favor of the selected site, and he noted the following items: 4 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 - The Review Committee did a great job reviewing all the information; - A new or improved City Court building is required under the Court Facility bill of 1987 ; - New York State provides reimbursement for up to 25% of the City Court O&M costs; - New York State reimbursement is available for up to 29% of total interest costs related to Bonding of this project; - New York State will assist with purchases of non-fixed furniture and equipment cost which will lower consulting fees in this area significantly. Police Chief McEwen approved of the site alternative selection for this project. He stated the following: - Current security problems will be greatly improved if the alternative under consideration is approved; - Current Police building deficiencies will be improved; - Flow of the current building will be greatly improved; - The proposed budget is realistic; - The need for further police officers in the future will be decreased if this proposal is approved. After a discussion on the proposed building and related items, the consensus of the B&A Committee was to vote in favor of the recommended alternative and in favor of approving the increase in authorization to the project. Alderperson Cummings stated she was in favor of including the pedestrian bridge to the project as long as it was designed appropriately. Deputy Planning Director Sieverding felt that the 20 foot setback issue with Six Mile Creek will be satisfied by the recommended alternative. The B&A Committee expressed a concern over the 20 foot creek issue which relates to the average high water level of the creek. A member of the public, Eric Miller, asked if the pedestrian bridge will be designed to accommodate the handicapped. It was noted that the bridge has not been designed yet, but the design will include handicapped accessibility. Chairperson Booth stated that the bridge could be left out of the design because the County may be able to assist in the funding of the bridge. The consensus of the Committee was to include the pedestrian bridge as an alternate part of the bid. After a brief discussion the following motions were made: WHEREAS, after an intensive review of six conceptual design options for the location and construction of a City Court Facility, the Court Facility Review Committee has 5 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 recommended that a new building be constructed on the existing Hall of Justice Site, and WHEREAS, upon review of the program requirements by the Office of Court Administration, the overall size of the Facility was adjusted to conform with current Court standards, ;thereby increasing the total projected sot of said project, and WHEREAS, after refining the conceptual design of the renovation to the existing Hall of Justice to better service Police Department needs, and incorporating all design fees, construction supervision fees and construction contingencies, and WHEREAS, a pedestrian foot bridge over Six Mile creek, connecting the Court Facility to the City parking lot adjacent to the new County Mental Health Facility, at an estimated cost of $123,000, has increased the overall project cost of the project, now, therefore, be it RESOLVED, that as a result of all the aforementioned adjustments to the scope of the Court Facility/Hall of Justice reconstruction project, the maximum estimated cost of said project shall hereby be increased from $2,000,000 to $2,600,000, . and be it further RESOLVED, that the financing plan for the additional authorization of $600,000 shall be established as follows: A. Statutory down payment of $25,000 shall be appropriated from Capital Reserve #25 for energy conservation projects relating to renovation of the Hall of Justice, and the balance of $5,000 from Capital Reserve #4 for Bridges, relating to the construction of the pedestrian bridge over Six Mile creek. B. The balance of the total authorization of $570,000 shall be provided from the issuance of Serial Bonds. The motion passed 5-0. It was noted that Alderperson Cummings arrived to the meeting during this discussion. RESOLVED, that the Mayor be authorized to execute architectural agreements up to an amount not to exceed $183,000 plus $12,500 in reimbursable expenses, for services related to final design and preparation of bid documents and specifications through review and award of said construction projects. 6 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 The motion passed 5-0. It was noted that the project would have to go through all the appropriate site plan review procedures. B. Urban Design Study Planning Director Van Cort presented a request to authorize the Mayor to sign a contract for an Urban Design Study. Planning Director Van Cort stated that the Planning Department applied for a grant through the New York State Council on the Arts. The City's application was approved in February 1991 for a $7, 500 grant in 1991 and a $7, 500 grant in 1992 . He stated that in the 1991 Budget the City approved a $10, 000 match for this NYSCA grant; this is money currently located in restricted contingency. He stated the grant is a two year grant. The total grant is $15, 000, the City is required to put up a 50% match ($15,000) . Planning Director Van Cort stated that with the $10, 000 already authorized, the City needs to come up with an additional $5, 000, of which $2,500 can be derived from the Planning Department's 1990 fee line. The remaining $2, 500 will have to be authorized in 1992 . It was noted that the $2 , 500 that is to be allocated in 1992 will be contingent on the receipt of the second $7, 500 portion of the grant from the New York State Council on the Arts and will also be contingent on Council 's decisions respecting the 1992 budget. After a brief discussion, the following motion was made: WHEREAS, the New York State Council on the Arts has approved a grant application for an Urban Design Study in the amount of $7,500 for each of the years 1991 and 1992, and WHEREAS, the 1991 Restricted Contingency includes $10,000 to be applied toward the local match for this two year grant, and WHEREAS, the Planning Department wishes to increase the maximum allowable cost of said study by $2,500 in 1991, and by an additional $2,500 in 1992, for a total cost not to exceed $30,000 overall, now, therefore, be it RESOLVED, that the Mayor be authorized to execute an agreement with Roger Trancik for the preparation of said study for an amount not to exceed $30,000, and be it further RESOLVED, that any payments beyond the 1991 amended budget amount of $20,000 are wholly contingent upon receipt of the second installment of $7,500 from NYS Council for the Arts and the allocation of the final $2,500 by Common Council in the 1992 budget. 7 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 The motion passed 5-0. 5. Department of Public Works A. Parking Meter Discussion - Parking On Weekends Mayor Nichols stated that earlier the Board of Public Works discussed the possibility of removing all the parking fees on Saturdays. Currently, the meters are still operating on Saturdays, however, weeknights, Saturday evenings and Sundays are free. Mayor Nichols stated that currently the revenue from the Saturday on-street parking meters is much less than weekdays because there is no enforcement on Saturdays. Also, the number of individuals parking at the meters is less on Saturdays because many of the large businesses are not open on the weekends. Mayor Nichols stated that the Board of Public Works sampled 100 meters on two separate weekends. The sample showed that on one weekend the revenue from the meters was high and the next weekend the revenue from the meters was low. The Board of Public Works determined that $10, 000 to $15, 000 a year would be lost in revenue if the on-street parking meters on Saturdays were free. Mayor Nichols stated that some of the loss in revenue might be made up in sales tax from the increased sales if the Saturday on-street parking meters were free. It was noted that the Saturday free parking would include all of downtown. The general consensus of the Committee was . that they were generally in agreement with the Board of Public Works. At least one Committee member stated that free parking on the weekends should also be allowed in Collegetown, but the rest of the Committee did not agree with this position. The Committee stated that they would like the downtown merchants to guarantee that they will advertise the free downtown parking at all meters and in all public lots during the weekends. The Mayor suggested that within the next month the Common Council, if they want to pursue this issue, should make a statement regarding the Saturday parking situation. Eric Miller, a downtown Representative, supported the free parking on Saturday idea. He stated that advertising the City free parking on weekend, nights and Sundays has already started. No formal action was taken on this issue. 8 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 B. Wastewater Treatment Plant - Amendment To Authorized Equipment List Acting Superintendent of Public Works/City Engineer Gray presented a request to amend the 1991 Authorized Equipment list at the Wastewater Treatment Plant. The equipment list amendment includes a $3,500 flow meter at the Wastewater Treatment Plant. The flow meter will improve the accuracy of billing information related to the Septage Handling Program. The funds for this meter will be derived from the joint Activity Unrestricted Contingency Account. After a brief discussion, the following motion was made: WHEREAS, the Department of Public Works wishes to improve the accuracy of billing information related to the Septage Handling Program operated at the Ithaca Area Wastewater Treatment Facility, and WHEREAS, the Intermunicipal billing rate for septage processing includes an allowance for recovery of maintenance costs and minor improvements made to the Septage Receiving Station, and WHEREAS, the Special Joint Subcommittee (SJS) recommends the acquisition of flow measuring equipment to correct this operational deficiency, now, therefore, be it RESOLVED, that the 1991 authorized equipment list for the Joint Activity Fund be amended to include such flow measurement equipment at a cost not to exceed $3,500, and be it further RESOLVED, that $3,500 be transferred from account J1990 Unrestricted Contingency to account J8150-225 Other Equipment to fund said purchase. The motion passed 5-0. C. Wastewater Treatment Plant - Budget Adjustment Acting Superintendent of Public Works/City Engineer Gray and City Controller Cafferillo presented a request to adjust the 1991 Wastewater Treatment Plant Budget by $25, 000. Controller Cafferillo stated that the Town of Ithaca had a water meter that was incorrectly labeled. This meter caused a 5, 000, 000 cubic feet error. When the 1991 Wastewater Treatment Plant Budget was established based on prior water consumption, the 5, 000, 000 cubic feet error was included in the budget distribution. This label error caused a 9 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 5, 000, 000 cubic foot overcharge, resulting in a $25, 000 overcharge to the Town of Ithaca. The Special Joint Subcommittee decided not to adjust the sewer rates in 1991 and decided further to make up any shortfall in revenues caused by this error by appropriating funds from the Unrestricted Contingency at the end of 1991. The following motion was made: WHEREAS, the Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) has determined that the 1989-90 water consumption information provided to the SJS and ultimately used as a basis for distributing the 1991 cost of operation and maintenance of the Ithaca Area Wastewater Treatment Plant, was overstated as a result of a meter malfunction by approximately $25,000, now, therefore, be it RESOLVED, that the related shortfall in revenues shall be offset by reducing the appropriation for Unrestricted Contingencies within the 1991 Joint Activity Fund budget. The motion passed 5-0. 6. Finance Department - Personnel A. Authorization to Implement Labor Grievance Personnel Administrator Saul stated that this item was tabled from last month's B&A meeting. She stated that the B&A Committee had asked her to determine the financial impact of the Ithaca Paid Firefighters Grievance to the City. Personnel Administrator Saul presented a memo from herself and Fire Chief Olmstead that stated the financial impact to the City, if the grievance were acted on as recommended by the Human Services Committee, is 32 hours of unpaid 1990 overtime wages ($783 .92) . In future years the payment of overtime can be avoided through scheduling. The loss in future years would be the loss of 32 hours of available labor from the Float Lieutenant. Personnel Administrator Saul also stated that the same situation exists with the Assistant Fire Chiefs contract. The contract currently has language dealing with shifts that leads to the exact same situation as the firefighters are in. She also stated that there are future potential grievances with the retirement of Paid Firefighters and Assistant Fire Chiefs dealing with the payoff of unused vacation time at the time of retirement. However, Personnel Administrator Saul felt the City had a stronger position regarding these possible grievances because of the City's consistency of application under the current contract based on the 11160 hour" method. 10 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 Chairperson Booth recommended to the Committee that they should act on this grievance as recommended by the Human Services Committee and do the same thing regarding the Assistant Fire Chiefs' contracts. He recommended further that the Committee not prejudge any future grievances. Alderperson Romanowski agreed with their recommendations. The following motion was made: WHEREAS, the Human Services Committee has ruled on a grievance pertaining to the work schedule of the Float Lieutenant at the Ithaca Fire Department and the financial impact to the City has been determined, now, therefore, be it RESOLVED, that the Budget and Administration Committee implement the grievance decision made by the Human Services Committee regarding the work schedule of the Float Lieutenant at the Ithaca Fire Department and pay the 32 hours of unpaid 1990 overtime wages in the amount of $783.92, and be it further RESOLVED, that the future payment of this grievance can be avoided through the scheduling process at the Ithaca Fire Department by the loss of 32 hours of available labor from the Float Lieutenant, and be it further RESOLVED, that the Assistant Fire Chiefs are notified of the grievance decision and that this interpretation applies to their current contract. Motion passed 5-0. B. Amendment to the Management Compensation Plan Personnel Administrator Saul stated that the Building Commissioner Search Committee has begun the recruitment campaign for the Building Commissioner position. The Search Committee is concerned that the salary range for the Building Commissioner is too low to attract qualified candidates. The Search Committee is requesting a change in the salary range. A listing of current salary ranges for department heads was presented. It was noted that the current Building Commissioner salary range and Personnel Administrator salary range is set at $31, 956 to $47, 299. The salary range can be set at any amount. After a brief discussion, the consensus of the Committee was to increase the Building Commissioner and Personnel Administrator salary ranges to the same range as that of the Youth Bureau Director ($34, 601 - $51, 218) . The following motion was made: 11 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 RESOLVED, that the 1991 salary range for the positions of Building Commissioner and Personnel Administrator be and hereby is adjusted to $34,601 - $51,218. The motion passed 4-0. Alderperson Cummings was out of the room at the time of the vote. 7. Police Department - Amendment to the Personnel Roster Police Chief McEwen presented a request to amend the 1991 Police Department Personnel Roster by deleting one police officer and adding two typists. Police Chief McEwen stated that the Police Officer in the position involved has recently retired on disability after working for about ten years at a clerical position. The Chief would like to establish two clerical positions to replace this police officer position. The first clerical position would be hired quickly, and the second clerical position would not be hired until later in the year. This issue has been to the Vacancy Review Committee, and they approved the change. Chief McEwen stated the City will save about $8, 000 or more if this change is made. It was noted that the police officer in this position was not working on the street but just as a clerical employee. The following motion was made: RESOLVED, that the Personnel Roster of the Police Department be and hereby is amended as follows: Delete: One (1) Police Officer Add: Two (2) Typists The motion passed 4-0. Alderperson Cummings was out of the room at the time of the vote. 8 . Youth Bureau - Cornell University Grant and Related Budget Adjustment Youth Development Coordinator Green presented a request to amend the 1991 Youth Bureau Budget. He stated that the Youth Bureau has received a $81500 grant from Cornell University for the coordination of the ON TOP Program. This program is in its second year of existence. The Youth Bureau employees, program participants and Cornell were very pleased with the results of last years program. After a brief discussion, the following motion was made: WHEREAS, the City of Ithaca Youth Bureau has received a $8,500 grant by the Department of Maintenance and Service Operations at Cornell University for the coordination of the ON TOP Program, and 12 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 WHEREAS, the summer job training program will be targeted towards twelve minority and female students who will be employed in a variety of non-traditional occupations, now, therefore, be it RESOLVED, that the 1991 Youth Bureau Budget be amended as follows: Increase Revenues to Youth $8,500.00 Increase Expenditure Accounts: A7310-120 Youth Program - Hrly P/T 7,900.00 A7310-125 Youth Program - Overtime 500.00 A7310-445 Youth Program - Travel and Mileage 100.00 The motion passed 4-0. Alderperson Cummings was out of the room at the time of the vote. 9 . Finance Department - Chamberlain/Controller A. Trash Tag Report City Controller Cafferillo reported that as of 3/29/91, the following trash tag sales have been reported: Full Tags Number of Sheets 9,938 Revenue $97,943 Half Tags Number of Sheets 3 , 293 Revenue $21, 708 Total Revenues $119, 651 Controller Cafferillo stated that the 1991 total budgeted revenue for trash tags of $455, 000 should be met. Next month a report from Jim Kelly will be presented showing tonnage of refuse for the first quarter of 1991. It appears the trash tag program is working well with very few complaints. The contract with the County relating to recycling is still in the process of negotiations. No action was taken. 13 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 B. Request Correction to the 1991 City Tax Roll City Controller Cafferillo presented a request to correct the 1991 City Tax Roll. The City is directed to make these tax roll corrections by the County's Director of Assessments. This particular property value will be reduced from $47, 600 to $13 , 000. The correction is due to an error in essential fact. After a brief discussion, the following motion was made: WHEREAS, pursuant to Section 554 (Sub 4A) of the Real Property Tax Law, the Director of Assessments has investigated an application for the correction of an error in essential fact filed by John Lee Smith, and WHEREAS, the investigation revealed that the value of 509-513 Edgecliff Place had been changed prior to filing the final assessment roll, but the value was not corrected on the computer files, and WHEREAS, the Director of Assessments recommends that the taxable value of the property be changed from $47,600 to $13,000; now, therefore, be it RESOLVED, that the 1991 Tax Roll for the City of Ithaca be amended to reduce the assessment of Tax Map number 52-2-7, and be it further RESOLVED, that the City Chamberlain is authorized and directed to make the appropriate changes to the Tax Roll and to prepare a new tax bill for this property. The motion passed 4-0. Alderperson Cummings was out of the room at the time of the vote. C. City Funds Transfer Agreement with Tompkins County Trust Company City Controller Cafferillo presented a request by Tompkins County Trust Company to authorize an agreement for funds transfers in order to satisfy audit recommendations made to the bank. The agreement relates to wire transfers and transfers between accounts. The agreement also authorizes the Controller, Deputy Controller and Chamberlain to issue payment orders to the Trust Company in accordance with the funds Transfer Agreement. Wire Transfers are used to transfer large amounts of money to pay for debt payments or large contractor bills. The following motion was made: WHEREAS, the City of Ithaca believes it to be in the best interest to enter into an agreement with the Tompkins County 14 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 Trust Company (Bank) so that the Bank may make available to the City the service of transferring available funds from deposit accounts maintained by the City at the Bank to other accounts maintained either at the Bank or elsewhere; now, therefore, be it RESOLVED, that Debra Parsons, City Chamberlain, pursuant to City Charter Section 2.22, Paragraph 2, hereby is authorized to execute on behalf of the City a Funds Transfer Agreement with the Bank in such form and content and upon such terms as she deems suitable and proper; and be it further RESOLVED, that Dominick Cafferillo as City Controller, Steven P. Thayer as Deputy City Controller, and Debra Parsons as City Chamberlain are hereby authorized to issue payment orders to the Bank in accordance with the Funds Transfer Agreement and to authenticate any payment orders received by the Bank. The motion passed 4-0. Alderperson Cummings was out of the room at the time of the vote. 10. Committee to Proceed Into Executive Session The Committee voted 5-0 to move into executive session to discuss two personnel items. It was noted that Alderperson Cummings returned during these discussions. 11. Report From Executive Session After the Committee voted 5-0 to move back into regular session, Chairperson Booth stated that the following action was taken during the executive session: A. Plan Review Officer Discussion The Committee briefly discussed the Plan Review Officer discussion that was earlier withdrawn from the Agenda. No action was taken. This item will be placed on the May B&A meeting agenda. B. Youth Bureau Employee Incentive Award WHEREAS, the Youth Bureau Director has recommended Youth Program Coordinator Ric Dietrich for an Employee Incentive Award pursuant to the terms of the CSEA Administrative Unit Contract, and WHEREAS, the Youth Bureau Director has provided the Budget and Administration Committee with substantial justification for granting this Employee Incentive Award, and 15 BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91 WHEREAS, the Youth Bureau Director's recommendation complies with the procedure and guidelines outlined in the CSEA Administrative Unit Contract; now, therefore, be it RESOLVED, that Ric Dieterich's salary be increased by four (4%) percent to an annual salary of $27,079 effective March 13, 1991, and be it further RESOLVED, that the funding for such increase shall be derived from existing funds within the 1991 Youth Bureau Budget. The motion passed 3-2 . The motion will be placed on the Common Council Committee of the Whole meeting April 24, 1991. Chairperson Booth and Alderperson Golder voted against the incentive award. Alderperson Golder is against the incentive award policy in principle. The meeting adjourned at 11: 25 P.M. NOTE: In many cases the actual texts of the resolutions presented in these minutes were prepared following the Committee's deliberations and decisions on the matters involved. The resolutions presented here are in complete accord with decisions made by the Committee. 16