HomeMy WebLinkAboutMn-B&A-1991-04-17 -BUDGET AND ADMINISTRATION COMMITTEE
REGULAR MEETING 7:30 P.M. APRIL 17, 1991
MINUTES
PRESENT:
COMMITTEE MEMBERS: Booth, Peterson, Romanowski, Golder,
Cummings (late)
OTHERS PRESENT:
Mayor - Nichols
City Controller - Cafferillo
Deputy Controller - Thayer
Assistant City Attorney - Kennedy
Acting Superintendent of Public Works/City Engineer - Gray
Personnel Administrator - Saul
Director of Planning and Development - Van Cort
Deputy Director of Planning and Development - Sieverding
Police Chief - McEwen
Youth Development Coordinator - Green
City Court Judge - Sherman
City Court Chief Clerk - Ambrozik
Representative of the Office of Court Administration -
Oechsale
Members of the Media
1. Opening Comments
Chairperson Booth stated the following changes to the
agenda:
A. The Plan Review Officer discussion will be
withdrawn and added to the May B&A meeting.
B: A discussion on. Parking Meters will be added.
C. An Executive discussion with the City Attorney
will be added to discuss possible litigation.
Members of the public were asked to speak on any topics; no
member of the public spoke.
2 . Committee to Proceed into Executive Session
The Committee voted 4-0 to move into a short executive
session to discuss a possible tax litigation item.
3 . Report From Executive Session
Chairperson Booth reported that the following action was
taken during the executive session:
RESOLVED, that an amount not to exceed $1,500 shall be
transferred from account A1990 Unrestricted Contingency to
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
account A1420-435 City Attorney Contractual Services, in
order to engage the law firm of Ben and Young to represent
the City in a tax litigation action brought against the City
in Nevada.
The motion passed 4-0. Alderperson Cummings was not in the
room at the time the vote was taken.
4 . Planning Department
A. Request Authorization and Financing of City Court
Facility Capital Project #242
Deputy Director of Planning Sieverding, Acting
Superintendent of Public Works/City Engineer Gray, Police
Chief McEwen, City Court Judge Sherman, City Court Chief
Clerk Ambrozik, NYS Office of Court Administration
Representative Oechsale, all were present to discuss the
City Court Facility Project.
Deputy Director of Planning Sieverding stated that he sent a
copy of the Court Facility Draft Final Report to members of
the B&A Committee which was prepared by Perkins Geddis
Eastman Architects. Deputy Planning Director Sieverding
stated that the report presents six alternatives for
accommodating the Court Facility, either as an addition to
the existing Police building or across the street on the
site that is currently used for parking. The report also
presents two alternate plans for renovating the Police
Department Facility.
Deputy Planning Director Sieverding stated that the six
alternatives were presented to the Court Facility Review
Committee. The Review Committee suggested to the architects
that the two alternatives that appeared to be most effective
and efficient (addition to existing building and building
across the street) be further developed to address the
program requirements of the Court and Police Department.
Based on the two alternatives developed, the Court Facility
Review Committee recommended the alternative which adds on
to the rear of the current building and renovates the Police
Station, to be most appropriate in satisfying the needs of
the City Court and the requirements of the Office of Court
Administration.
Deputy Planning Director Sieverding reported that the Review
Committee recommended the alternative selected because of
the following reasons:
1. This alternative will make full utilization of the
existing site.
2. This alternative will create a more "urban"
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
building than would a new building across the
street.
3 . The alternative selected recognizes the
opportunity cost associated with using the
site across the street.
4 . The alternative selected creates an opportunity
for re-establishing the link between the site,
Terrace Hill and downtown.
5. The Police Department and Court Facility will
work much more efficiently with one building.
It was noted that the draft final report lists several more
reasons why this particular alternative was selected.
Deputy Planning Director Sieverding stated that the Court
Facility project was originally estimated at a cost of
$2, 000, 000. He stated that the new cost estimate for the
Court Facility project was $2, 600, 000. The $600,000
increase in the project is the result of many changes in the
original project design, such as the following:
A. The original design provided only energy
conservation measure changes to the Police
Department building. However, upon further
review, it was decided to make the energy
efficiency changes plus make some floor plan
changes which increased the overall project cost.
B. The Office of Court Administration made some
slight overall project size increases (9,300 sq.
ft. to 10, 000 sq. ft. ) which increased the overall
project cost.
C. The original cost estimate did not include soft
costs such as: construction management,
contingencies, reimbursables, testing, and closing
and short term interest costs, which increased the
overall project cost.
D. The original cost estimate did not include the
$123, 000 Pedestrian Bridge which was added to the
project.
Deputy Planning Director Sieverding presented the estimated
cost for the recommended alternative as $2, 620, 635, which
includes a pedestrian bridge over Six Mile Creek. He
discussed and presented models and drawings of the proposed
alternative to the B&A Committee. The gross square footage
of the alternative selected is $10, 300. The square foot
cost is approximately $135/square foot. The projected cost
of just the Court Facility is $1,810, 150, including
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
furniture and fixtures. The projected cost of the Police
Station renovations is $353,850, including furniture and
fixtures. The projected cost of the base building upgrade
is $213, 500. The projected cost of the Pedestrian Bridge is
$123 , 135. The projected cost for contingencies and
financing is $120,000.
Deputy Planning Director Sieverding stated that the original
cost of this alternative was $2,730, 000. However, the
Review Committee scaled the project down to the current cost
of $2, 620, 635. He stated that he is looking for three
approvals by the B&A Committee tonight: (1) Increase overall
dollar authorization for this project from $2, 000, 000 to
$2, 600, 000, (2) Authorization of financing for the project,
and (3) Authorization for architectural design to be
undertaken.
Deputy Planning Director Sieverding stated that this project
should get started as soon as possible; the possibility of
receiving a lower bid is running out because of improving
economic conditions. He stated that the bid may be out by
October if the project is approved now. He stated that the
project now needs a more detailed architectural design. The
project cost of such a design is $183,000 plus reimbursable
expenses of $12 , 500. He stated that the architectural cost
would be spent to hire Perkins Geddis Eastman Architects;
the firm selected and recommended by the Court Facility
Review Committee.
Alderperson Romanowski expressed concerns over the amount of
consultant fees in the project. Deputy Planning Director
Sieverding stated that these costs must be looked at and
will be adjusted downward after further investigations.
City Court Judge Sherman stated that he is in favor of the
recommended alternative. He felt that besides the State
mandates relating to the City Court Facility, the City Court
needs the proposed new space. Some of the advantages that
the new proposed facility will offer are as follows:
- Increase the size of current inefficient
Court Room;
- Resolve many security problems;
- Allow for an Attorney holding cell;
- Increase the space needs for the current
six person staff;
- Increase the Jury Room space;
- Add a conference room and a hearing room;
- Increase City Court revenue and make the City
Court building more efficient.
NYS Office of Court Administration representative Oechsale
was also in favor of the selected site, and he noted the
following items:
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
- The Review Committee did a great job reviewing
all the information;
- A new or improved City Court building is required
under the Court Facility bill of 1987 ;
- New York State provides reimbursement for up to
25% of the City Court O&M costs;
- New York State reimbursement is available for up
to 29% of total interest costs related to Bonding
of this project;
- New York State will assist with purchases of
non-fixed furniture and equipment cost which will
lower consulting fees in this area significantly.
Police Chief McEwen approved of the site alternative
selection for this project. He stated the following:
- Current security problems will be greatly improved
if the alternative under consideration is
approved;
- Current Police building deficiencies will be
improved;
- Flow of the current building will be greatly
improved;
- The proposed budget is realistic;
- The need for further police officers in the future
will be decreased if this proposal is approved.
After a discussion on the proposed building and related
items, the consensus of the B&A Committee was to vote in
favor of the recommended alternative and in favor of
approving the increase in authorization to the project.
Alderperson Cummings stated she was in favor of including
the pedestrian bridge to the project as long as it was
designed appropriately.
Deputy Planning Director Sieverding felt that the 20 foot
setback issue with Six Mile Creek will be satisfied by the
recommended alternative. The B&A Committee expressed a
concern over the 20 foot creek issue which relates to the
average high water level of the creek.
A member of the public, Eric Miller, asked if the pedestrian
bridge will be designed to accommodate the handicapped. It
was noted that the bridge has not been designed yet, but the
design will include handicapped accessibility. Chairperson
Booth stated that the bridge could be left out of the design
because the County may be able to assist in the funding of
the bridge. The consensus of the Committee was to include
the pedestrian bridge as an alternate part of the bid.
After a brief discussion the following motions were made:
WHEREAS, after an intensive review of six conceptual design
options for the location and construction of a City Court
Facility, the Court Facility Review Committee has
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
recommended that a new building be constructed on the
existing Hall of Justice Site, and
WHEREAS, upon review of the program requirements by the
Office of Court Administration, the overall size of the
Facility was adjusted to conform with current Court
standards, ;thereby increasing the total projected sot of
said project, and
WHEREAS, after refining the conceptual design of the
renovation to the existing Hall of Justice to better service
Police Department needs, and incorporating all design fees,
construction supervision fees and construction
contingencies, and
WHEREAS, a pedestrian foot bridge over Six Mile creek,
connecting the Court Facility to the City parking lot
adjacent to the new County Mental Health Facility, at an
estimated cost of $123,000, has increased the overall
project cost of the project, now, therefore, be it
RESOLVED, that as a result of all the aforementioned
adjustments to the scope of the Court Facility/Hall of
Justice reconstruction project, the maximum estimated cost
of said project shall hereby be increased from $2,000,000 to
$2,600,000, . and be it further
RESOLVED, that the financing plan for the additional
authorization of $600,000 shall be established as follows:
A. Statutory down payment of $25,000 shall be
appropriated from Capital Reserve #25 for energy
conservation projects relating to renovation of
the Hall of Justice, and the balance of $5,000
from Capital Reserve #4 for Bridges, relating to
the construction of the pedestrian bridge over Six
Mile creek.
B. The balance of the total authorization of $570,000
shall be provided from the issuance of Serial
Bonds.
The motion passed 5-0. It was noted that Alderperson
Cummings arrived to the meeting during this discussion.
RESOLVED, that the Mayor be authorized to execute
architectural agreements up to an amount not to exceed
$183,000 plus $12,500 in reimbursable expenses, for services
related to final design and preparation of bid documents and
specifications through review and award of said construction
projects.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
The motion passed 5-0. It was noted that the project would
have to go through all the appropriate site plan review
procedures.
B. Urban Design Study
Planning Director Van Cort presented a request to authorize
the Mayor to sign a contract for an Urban Design Study.
Planning Director Van Cort stated that the Planning
Department applied for a grant through the New York State
Council on the Arts. The City's application was approved in
February 1991 for a $7, 500 grant in 1991 and a $7, 500 grant
in 1992 . He stated that in the 1991 Budget the City
approved a $10, 000 match for this NYSCA grant; this is money
currently located in restricted contingency. He stated the
grant is a two year grant. The total grant is $15, 000, the
City is required to put up a 50% match ($15,000) . Planning
Director Van Cort stated that with the $10, 000 already
authorized, the City needs to come up with an additional
$5, 000, of which $2,500 can be derived from the Planning
Department's 1990 fee line. The remaining $2, 500 will have
to be authorized in 1992 .
It was noted that the $2 , 500 that is to be allocated in 1992
will be contingent on the receipt of the second $7, 500
portion of the grant from the New York State Council on the
Arts and will also be contingent on Council 's decisions
respecting the 1992 budget. After a brief discussion, the
following motion was made:
WHEREAS, the New York State Council on the Arts has approved
a grant application for an Urban Design Study in the amount
of $7,500 for each of the years 1991 and 1992, and
WHEREAS, the 1991 Restricted Contingency includes $10,000 to
be applied toward the local match for this two year grant,
and
WHEREAS, the Planning Department wishes to increase the
maximum allowable cost of said study by $2,500 in 1991, and
by an additional $2,500 in 1992, for a total cost not to
exceed $30,000 overall, now, therefore, be it
RESOLVED, that the Mayor be authorized to execute an
agreement with Roger Trancik for the preparation of said
study for an amount not to exceed $30,000, and be it further
RESOLVED, that any payments beyond the 1991 amended budget
amount of $20,000 are wholly contingent upon receipt of the
second installment of $7,500 from NYS Council for the Arts
and the allocation of the final $2,500 by Common Council in
the 1992 budget.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
The motion passed 5-0.
5. Department of Public Works
A. Parking Meter Discussion - Parking On
Weekends
Mayor Nichols stated that earlier the Board of Public Works
discussed the possibility of removing all the parking fees
on Saturdays. Currently, the meters are still operating on
Saturdays, however, weeknights, Saturday evenings and
Sundays are free.
Mayor Nichols stated that currently the revenue from the
Saturday on-street parking meters is much less than weekdays
because there is no enforcement on Saturdays. Also, the
number of individuals parking at the meters is less on
Saturdays because many of the large businesses are not open
on the weekends.
Mayor Nichols stated that the Board of Public Works sampled
100 meters on two separate weekends. The sample showed that
on one weekend the revenue from the meters was high and the
next weekend the revenue from the meters was low. The Board
of Public Works determined that $10, 000 to $15, 000 a year
would be lost in revenue if the on-street parking meters on
Saturdays were free.
Mayor Nichols stated that some of the loss in revenue might
be made up in sales tax from the increased sales if the
Saturday on-street parking meters were free.
It was noted that the Saturday free parking would include
all of downtown. The general consensus of the Committee was
. that they were generally in agreement with the Board of
Public Works. At least one Committee member stated that
free parking on the weekends should also be allowed in
Collegetown, but the rest of the Committee did not agree
with this position. The Committee stated that they would
like the downtown merchants to guarantee that they will
advertise the free downtown parking at all meters and in all
public lots during the weekends.
The Mayor suggested that within the next month the Common
Council, if they want to pursue this issue, should make a
statement regarding the Saturday parking situation.
Eric Miller, a downtown Representative, supported the free
parking on Saturday idea. He stated that advertising the
City free parking on weekend, nights and Sundays has already
started.
No formal action was taken on this issue.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
B. Wastewater Treatment Plant - Amendment To
Authorized Equipment List
Acting Superintendent of Public Works/City Engineer Gray
presented a request to amend the 1991 Authorized Equipment
list at the Wastewater Treatment Plant.
The equipment list amendment includes a $3,500 flow meter at
the Wastewater Treatment Plant. The flow meter will improve
the accuracy of billing information related to the Septage
Handling Program. The funds for this meter will be derived
from the joint Activity Unrestricted Contingency Account.
After a brief discussion, the following motion was made:
WHEREAS, the Department of Public Works wishes to improve
the accuracy of billing information related to the Septage
Handling Program operated at the Ithaca Area Wastewater
Treatment Facility, and
WHEREAS, the Intermunicipal billing rate for septage
processing includes an allowance for recovery of maintenance
costs and minor improvements made to the Septage Receiving
Station, and
WHEREAS, the Special Joint Subcommittee (SJS) recommends the
acquisition of flow measuring equipment to correct this
operational deficiency, now, therefore, be it
RESOLVED, that the 1991 authorized equipment list for the
Joint Activity Fund be amended to include such flow
measurement equipment at a cost not to exceed $3,500, and be
it further
RESOLVED, that $3,500 be transferred from account J1990
Unrestricted Contingency to account J8150-225 Other
Equipment to fund said purchase.
The motion passed 5-0.
C. Wastewater Treatment Plant - Budget
Adjustment
Acting Superintendent of Public Works/City Engineer Gray and
City Controller Cafferillo presented a request to adjust the
1991 Wastewater Treatment Plant Budget by $25, 000.
Controller Cafferillo stated that the Town of Ithaca had a
water meter that was incorrectly labeled. This meter caused
a 5, 000, 000 cubic feet error. When the 1991 Wastewater
Treatment Plant Budget was established based on prior water
consumption, the 5, 000, 000 cubic feet error was included in
the budget distribution. This label error caused a
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
5, 000, 000 cubic foot overcharge, resulting in a $25, 000
overcharge to the Town of Ithaca.
The Special Joint Subcommittee decided not to adjust the
sewer rates in 1991 and decided further to make up any
shortfall in revenues caused by this error by appropriating
funds from the Unrestricted Contingency at the end of 1991.
The following motion was made:
WHEREAS, the Southern Cayuga Lake Intermunicipal Water
Commission (Bolton Point) has determined that the 1989-90
water consumption information provided to the SJS and
ultimately used as a basis for distributing the 1991 cost of
operation and maintenance of the Ithaca Area Wastewater
Treatment Plant, was overstated as a result of a meter
malfunction by approximately $25,000, now, therefore, be it
RESOLVED, that the related shortfall in revenues shall be
offset by reducing the appropriation for Unrestricted
Contingencies within the 1991 Joint Activity Fund budget.
The motion passed 5-0.
6. Finance Department - Personnel
A. Authorization to Implement Labor Grievance
Personnel Administrator Saul stated that this item was
tabled from last month's B&A meeting. She stated that the
B&A Committee had asked her to determine the financial
impact of the Ithaca Paid Firefighters Grievance to the
City.
Personnel Administrator Saul presented a memo from herself
and Fire Chief Olmstead that stated the financial impact to
the City, if the grievance were acted on as recommended by
the Human Services Committee, is 32 hours of unpaid 1990
overtime wages ($783 .92) . In future years the payment of
overtime can be avoided through scheduling. The loss in
future years would be the loss of 32 hours of available
labor from the Float Lieutenant.
Personnel Administrator Saul also stated that the same
situation exists with the Assistant Fire Chiefs contract.
The contract currently has language dealing with shifts that
leads to the exact same situation as the firefighters are
in. She also stated that there are future potential
grievances with the retirement of Paid Firefighters and
Assistant Fire Chiefs dealing with the payoff of unused
vacation time at the time of retirement. However, Personnel
Administrator Saul felt the City had a stronger position
regarding these possible grievances because of the City's
consistency of application under the current contract based
on the 11160 hour" method.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
Chairperson Booth recommended to the Committee that they
should act on this grievance as recommended by the Human
Services Committee and do the same thing regarding the
Assistant Fire Chiefs' contracts. He recommended further
that the Committee not prejudge any future grievances.
Alderperson Romanowski agreed with their recommendations.
The following motion was made:
WHEREAS, the Human Services Committee has ruled on a
grievance pertaining to the work schedule of the Float
Lieutenant at the Ithaca Fire Department and the financial
impact to the City has been determined, now, therefore, be
it
RESOLVED, that the Budget and Administration Committee
implement the grievance decision made by the Human Services
Committee regarding the work schedule of the Float
Lieutenant at the Ithaca Fire Department and pay the 32
hours of unpaid 1990 overtime wages in the amount of
$783.92, and be it further
RESOLVED, that the future payment of this grievance can be
avoided through the scheduling process at the Ithaca Fire
Department by the loss of 32 hours of available labor from
the Float Lieutenant, and be it further
RESOLVED, that the Assistant Fire Chiefs are notified of the
grievance decision and that this interpretation applies to
their current contract.
Motion passed 5-0.
B. Amendment to the Management Compensation Plan
Personnel Administrator Saul stated that the Building
Commissioner Search Committee has begun the recruitment
campaign for the Building Commissioner position. The Search
Committee is concerned that the salary range for the
Building Commissioner is too low to attract qualified
candidates. The Search Committee is requesting a change in
the salary range.
A listing of current salary ranges for department heads was
presented. It was noted that the current Building
Commissioner salary range and Personnel Administrator salary
range is set at $31, 956 to $47, 299. The salary range can be
set at any amount. After a brief discussion, the consensus
of the Committee was to increase the Building Commissioner
and Personnel Administrator salary ranges to the same range
as that of the Youth Bureau Director ($34, 601 - $51, 218) .
The following motion was made:
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
RESOLVED, that the 1991 salary range for the positions of
Building Commissioner and Personnel Administrator be and
hereby is adjusted to $34,601 - $51,218.
The motion passed 4-0. Alderperson Cummings was out of the
room at the time of the vote.
7. Police Department - Amendment to the Personnel Roster
Police Chief McEwen presented a request to amend the 1991
Police Department Personnel Roster by deleting one police
officer and adding two typists.
Police Chief McEwen stated that the Police Officer in the
position involved has recently retired on disability after
working for about ten years at a clerical position. The
Chief would like to establish two clerical positions to
replace this police officer position. The first clerical
position would be hired quickly, and the second clerical
position would not be hired until later in the year. This
issue has been to the Vacancy Review Committee, and they
approved the change. Chief McEwen stated the City will save
about $8, 000 or more if this change is made. It was noted
that the police officer in this position was not working on
the street but just as a clerical employee. The following
motion was made:
RESOLVED, that the Personnel Roster of the Police Department
be and hereby is amended as follows:
Delete: One (1) Police Officer
Add: Two (2) Typists
The motion passed 4-0. Alderperson Cummings was out of the
room at the time of the vote.
8 . Youth Bureau - Cornell University Grant and Related
Budget Adjustment
Youth Development Coordinator Green presented a request to
amend the 1991 Youth Bureau Budget. He stated that the
Youth Bureau has received a $81500 grant from Cornell
University for the coordination of the ON TOP Program. This
program is in its second year of existence. The Youth
Bureau employees, program participants and Cornell were very
pleased with the results of last years program. After a
brief discussion, the following motion was made:
WHEREAS, the City of Ithaca Youth Bureau has received a
$8,500 grant by the Department of Maintenance and Service
Operations at Cornell University for the coordination of the
ON TOP Program, and
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
WHEREAS, the summer job training program will be targeted
towards twelve minority and female students who will be
employed in a variety of non-traditional occupations, now,
therefore, be it
RESOLVED, that the 1991 Youth Bureau Budget be amended as
follows:
Increase Revenues to Youth $8,500.00
Increase Expenditure Accounts:
A7310-120 Youth Program - Hrly P/T 7,900.00
A7310-125 Youth Program - Overtime 500.00
A7310-445 Youth Program - Travel and
Mileage 100.00
The motion passed 4-0. Alderperson Cummings was out of the
room at the time of the vote.
9 . Finance Department - Chamberlain/Controller
A. Trash Tag Report
City Controller Cafferillo reported that as of 3/29/91, the
following trash tag sales have been reported:
Full Tags
Number of Sheets 9,938
Revenue $97,943
Half Tags
Number of Sheets 3 , 293
Revenue $21, 708
Total Revenues $119, 651
Controller Cafferillo stated that the 1991 total budgeted
revenue for trash tags of $455, 000 should be met. Next
month a report from Jim Kelly will be presented showing
tonnage of refuse for the first quarter of 1991.
It appears the trash tag program is working well with very
few complaints. The contract with the County relating to
recycling is still in the process of negotiations. No
action was taken.
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
B. Request Correction to the 1991 City Tax Roll
City Controller Cafferillo presented a request to correct
the 1991 City Tax Roll. The City is directed to make these
tax roll corrections by the County's Director of
Assessments. This particular property value will be reduced
from $47, 600 to $13 , 000. The correction is due to an error
in essential fact. After a brief discussion, the following
motion was made:
WHEREAS, pursuant to Section 554 (Sub 4A) of the Real
Property Tax Law, the Director of Assessments has
investigated an application for the correction of an error
in essential fact filed by John Lee Smith, and
WHEREAS, the investigation revealed that the value of
509-513 Edgecliff Place had been changed prior to filing the
final assessment roll, but the value was not corrected on
the computer files, and
WHEREAS, the Director of Assessments recommends that the
taxable value of the property be changed from $47,600 to
$13,000; now, therefore, be it
RESOLVED, that the 1991 Tax Roll for the City of Ithaca be
amended to reduce the assessment of Tax Map number 52-2-7,
and be it further
RESOLVED, that the City Chamberlain is authorized and
directed to make the appropriate changes to the Tax Roll and
to prepare a new tax bill for this property.
The motion passed 4-0. Alderperson Cummings was out of the
room at the time of the vote.
C. City Funds Transfer Agreement with Tompkins
County Trust Company
City Controller Cafferillo presented a request by Tompkins
County Trust Company to authorize an agreement for funds
transfers in order to satisfy audit recommendations made to
the bank. The agreement relates to wire transfers and
transfers between accounts.
The agreement also authorizes the Controller, Deputy
Controller and Chamberlain to issue payment orders to the
Trust Company in accordance with the funds Transfer
Agreement. Wire Transfers are used to transfer large
amounts of money to pay for debt payments or large
contractor bills. The following motion was made:
WHEREAS, the City of Ithaca believes it to be in the best
interest to enter into an agreement with the Tompkins County
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
Trust Company (Bank) so that the Bank may make available to
the City the service of transferring available funds from
deposit accounts maintained by the City at the Bank to other
accounts maintained either at the Bank or elsewhere; now,
therefore, be it
RESOLVED, that Debra Parsons, City Chamberlain, pursuant to
City Charter Section 2.22, Paragraph 2, hereby is authorized
to execute on behalf of the City a Funds Transfer Agreement
with the Bank in such form and content and upon such terms
as she deems suitable and proper; and be it further
RESOLVED, that Dominick Cafferillo as City Controller,
Steven P. Thayer as Deputy City Controller, and Debra
Parsons as City Chamberlain are hereby authorized to issue
payment orders to the Bank in accordance with the Funds
Transfer Agreement and to authenticate any payment orders
received by the Bank.
The motion passed 4-0. Alderperson Cummings was out of the
room at the time of the vote.
10. Committee to Proceed Into Executive Session
The Committee voted 5-0 to move into executive session to
discuss two personnel items. It was noted that Alderperson
Cummings returned during these discussions.
11. Report From Executive Session
After the Committee voted 5-0 to move back into regular
session, Chairperson Booth stated that the following action
was taken during the executive session:
A. Plan Review Officer Discussion
The Committee briefly discussed the Plan Review Officer
discussion that was earlier withdrawn from the Agenda. No
action was taken. This item will be placed on the May B&A
meeting agenda.
B. Youth Bureau Employee Incentive Award
WHEREAS, the Youth Bureau Director has recommended Youth
Program Coordinator Ric Dietrich for an Employee Incentive
Award pursuant to the terms of the CSEA Administrative Unit
Contract, and
WHEREAS, the Youth Bureau Director has provided the Budget
and Administration Committee with substantial justification
for granting this Employee Incentive Award, and
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BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/17/91
WHEREAS, the Youth Bureau Director's recommendation complies
with the procedure and guidelines outlined in the CSEA
Administrative Unit Contract; now, therefore, be it
RESOLVED, that Ric Dieterich's salary be increased by four
(4%) percent to an annual salary of $27,079 effective March
13, 1991, and be it further
RESOLVED, that the funding for such increase shall be
derived from existing funds within the 1991 Youth Bureau
Budget.
The motion passed 3-2 . The motion will be placed on the
Common Council Committee of the Whole meeting April 24,
1991. Chairperson Booth and Alderperson Golder voted
against the incentive award. Alderperson Golder is against
the incentive award policy in principle.
The meeting adjourned at 11: 25 P.M.
NOTE: In many cases the actual texts of the resolutions
presented in these minutes were prepared following the
Committee's deliberations and decisions on the matters
involved. The resolutions presented here are in complete
accord with decisions made by the Committee.
16