HomeMy WebLinkAboutMN-B&A-1990-11-15 - Budget Meeting -BUDGET AND ADMINISTRATION COMMITTEE
BUDGET MEETING 7:30 P.M. NOVEMBER 15, 1990
MINUTES
PRESENT:
COMMITTEE MEMBERS: Booth, Cummings, Peterson, Golder,
Romanowski
OTHER ALDERPERSONS PRESENT: Johnson, Schroeder, Hoffman,
Daley, Blanchard (late)
OTHERS PRESENT:
Mayor - Nichols
Controller - Cafferillo
Deputy Controller - Thayer
Board of Public Works Commissioner - Reeves
Board of Public Works Commissioner - Berg
Assistant City Attorney - Kennedy
Fire Chief - Olmstead
Representatives of the Board of Fire Commissioners
Building Commissioner - Datz
Acting Superintendent of Public Works/City Engineer - Gray
Acting Facilities Maintenance Supervisor - Ferrel
DPW Fiscal Manager - Carpenter
Activities Center Coordinator, GIAC - Fort
Building Systems Supervisor - Miller
Youth Bureau Director - Cohen
Planning Director - Van Cort
Deputy Fire Chief - Wilbur
Members of the Media
1. Opening Comments
Chairperson Booth stated that the agenda for this meeting
will be as follows:
A. The Public's opportunity to speak
B. Council Members areas of concern for the 1991
Budget and tonight's meeting
C. Specific Budget Items:
Building Department
DPW
Water & Sewer Department
Capital Projects
Energy Commission
2. Public Comment:
One individual spoke to the 1991 Department of Public Works
Budget.
Brenda Coon - She spoke for the Disability Advisory Council.
She stated that the City needs to improve the entry doors to
the handicapped accessibility ramp to city hall. The
BUDGET REVIEW MEETING 11/15/90
outside door and the door nearest the elevator are much too
heavy for handicapped individuals to open. The DAC
recommends, based on investigation, that automatic doors be
installed to improve access for the handicapped. The DAC
estimates a cost of $5,000 - $7,000 for the project. She
stated that the ramp which leads into city hall is good, but
the doors need to be changed. She mentioned that a study
was performed in 1985 for the Planning Department with
funding from . the Revenue Sharing Fund to determine how
handicapped accessibility could be improved for city hall.
The results of this study recommended that modifications to
the doors leading into city hall should be done by 1986. No
such modifications were ever done. the DAC is asking the
City to assess the situation and establish funding for this
project.
No other members of the public spoke.
3. Common Council Members concerns for the 1991 Budget and
tonight's Agenda
The following items represent areas of concern for the 1991
Budget and tonight's agenda that Common Council members
would like addressed.
Alderperson Daley presented his concerns as follows:
A. The tax increase needs to be reduced to
approximately five percent.
B. To have Common Council set a goal for certain
Departments to work with as a budget amount. Have
the Departments rework their budgets within that
goal and bring it back to this Committee for
review.
Alderperson Hoffman presented his concerns as follows:
A. The tax increase should be within a range of five
to six percent.
B. Closely scrutinize Department budgets that are
over the Mayor's recommended six percent
increase.
C. The deletion of the Bikeway Project.
D. The lack of funds in the 1991 Budget for the
Northside park - State Funding for this project
may be possible.
E. Not in favor of $160,000 parking study or the
amount in the Budget for the acquisition of a
Daycare Facility.
F. Not in favor of many of the new positions -
positions in Public Transportation and Traffic
Enforcement would be the highest priority
positions for him.
G. Would be hesitant to raise parking fees.
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BUDGET REVIEW MEETING 11/15/90
H. Lack of Superintendent of Public Works funding.
I. Land acquisition fund for 1991.
Alderperson Johnson presented his concern for tonight's
agenda:
A. Support the need for handicapped door
modifications in city hall.
Alderperson Golder presented his concerns as follows:
A. Would like to see $5, 000 for EOC Homeless Shelter
put into 1991 Budget.
B. Not in favor of Youth Bureau Acoustics - rather
see the funding for a skateboard site.
Chairperson Booth presented his concerns as follows:
A. New Personnel will come under great scrutiny.
B. Parttime Seasonal/Overtime DPW - will be looked at
closely.
C. Add Handicapped Access to DPW Budget.
D. Trash tags.
4 . Building Department Budget
Building Commissioner Datz presented his Budget request to
the Committee. He stated that the only major item in his
budget is the request for one new position - a Plan Review
Officer.
Commissioner Datz explained to the Committee that 1990 was a
difficult year for the Building Department and the
department has taken a lot of criticism from the public.
The department has been eight to ten weeks behind in issuing
building permits for smaller projects and has taken a lot of
criticism for the delays and their strict code enforcement.
The Building Department's workload continues to increase
because of the increased number of new ordinances.
Commissioner Datz stated that he was disappointed in the
Building Department's performance in 1990. He stated the
Building Department needs to do a better job on its relation
with the public. The Department would like to educate the
public on the procedure to obtain a building permit and walk
the public through the various steps in the permit process.
Commissioner Datz stated that the new position requested
would allow the Department to improve their relationship
with the public. This position would be solely responsible
for dealing with the public, working on improving the
Building Department's procedures, and educating the public
on the permit process.
BUDGET REVIEW MEETING 11/15/90
Commissioner Datz stated that the Building Department's
revenue for 1990 is projected to be $250, 000 which
represents. 60% of their total budget. The revenues for 1991
should meet or exceed the $250, 000. He stated the remaining
portion of the Budget has some minor changes.
Commissioner Datz answered questions from the Committee
related to his Budget. Commissioner Datz stated that he is
hopeful that if the position was approved the turn around
time for building permits on homeowner projects would be
about two days.
Alderman Romanowski stated that because the economy is
slacking off, that most of the major projects that took up
staff time will be ending and not too many more major
projects will be started. Commissioner Datz responded by
stating that 19 applications for building permits have been
received since last week and that the Department will have
some large projects in 1991.
Mayor Nichols suggested that the emphasis in the Building
Department needs to be customer service which includes
educating and assisting the public in building permits.
Also an advisory board needs to be established to review
current Building Department procedures and recommend
improvements.
Alderperson Cummings suggested that a temporary position be
established for the public review officer.
Alderperson Schroeder stated that this position is badly
needed in the Building Department. He stated that he will
be scrutinizing all positions, but this is one that is
needed.
Alderperson Hoffman stated that he could not support this
position. The City needs to draw the line on new positions.
He stated that the City taxpayers will be more worried about
paying bills than building additions.
Chairperson Booth stated that this position has the greatest
justification to be filled, but the City needs to stop
filling new positions and because of this he cannot support
this position. The following motion was proposed:
To delete the Plan Review Officer position in the
Building Department with a corresponding salary
amount of $27, 013 from the Building Department Salary
Account.
After a brief discussion on the proposed motion a substitute
motion was made as follows:
To establish the position of Plan Review Officer as a
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BUDGET REVIEW MEETING 11/15/90
temporary one year position for 1991 only, at an annual
salary of $27, 013 plus benefits.
Commissioner Datz stated it would take approximately 60 days
to fill this position.
The Committee voted to substitute the main motion. The
voting results were as follows:
Ayes (5) - Johnson, Cummings, Daley, Schroeder,
Peterson
Nays (4) - Booth, Romanowski, Golder, Hoffman
Motion passed to substitute the main motion.
The Committee voted on the substitute motion to establish
the position of Plan Review Officer as a temporary one year
position for 1991 only, at the annual salary of $27, 013 plus
benefits. The voting results were as follows:
Ayes (3) - Johnson, Cummings, Daley
Nays (6) - Booth, Romanowski, Peterson, Golder,
Hoffman, Schroeder
Substitute motion failed.
The Committee voted on the main motion to delete the Plan
Review Officer position from the Building Department as
previously stated. The voting results were as follows:
Ayes (3) - Hoffman, Booth, Romanowski
Nays (6) - Peterson, Daley, Golder, Schroeder,
Cummings, Johnson
. Main motion failed.
After a brief discussion the following motion was made:
To establish the position of Plan Review Officer as a
temporary two year position for 1991 and 1992 at an
annual salary of $27, 013 plus benefits.
After a brief discussion the Committee voted on the above
motion. The voting results were as follows:
Ayes (2) - Johnson, Cummings
Nays (7) - Booth, Peterson, Golder, Schroeder,
Daley, Hoffman, Romanowski
Motion failed.
The Plan Review Officer stays in the Mayor's Budget as
proposed.
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BUDGET REVIEW MEETING 11/15/90
Chairperson Booth stated that a correction needs to be made
to the Building Department' s budget. The Mayor deleted the
Account Clerk/Typist half-time position by mistake. The
position is currently established and being used. It needs
to be added back into the Building Department's Budget.
This does not increase the number of positions in the
Building Department. The Mayor's Budget will be increased
by $6,878 for the half-time position in the Building
Department. The following motion was made:
Approve the Building Department's budget of $441,860
which includes the $6, 878 correction for the half-time
Account Clerk/Typist position.
The voting results were as follows:
Ayes (6) - Daley, Cummings, Romanowski, Schroeder,
Golder, Peterson
Nays (3) - Booth, Johnson, Hoffman
Motion passed 6-3 .
5. DPW BUDGET
Acting Superintendent of Public Works/City Engineer Gray,
Acting Facilities Maintenance Supervisor Ferrel, BPW
Commissioners Reeves and Berg presented the 1991 proposed
BPW Budget.
Acting Superintendent Gray stated that the DPW represents
$12 , 000, 000 out of the total $24, 000, 000 1991 City Budget.
He stated the City's foundation is derived from the DPW
services and that a majority of the City's expenses come
from the DPW.
_ BPW Commissioner Reeves stated that the BPW would like a
fair distribution of percentage increases of all Budgets.
She felt the DPW is not getting their fair share of a
possible annual budget increase siting the .7% increase for
1991 as an example.
Mayor Nichols stated that the .7% increase in the 1991 DPW
budget does not include all applicable items such as:
A. An approximate 4% increase for possible
contract negotiations.
B. The Sidewalk Program of $90, 000 was shifted from
the DPW Budget to the Capital Projects Fund.
C. An Equipment Purchase for a sweeper, $92, 000, was
shifted from the DPW Budget to the Capital
Projects Fund.
D. A Bridge Rehab project of $30, 000 was shifted from
the DPW Budget to the Capital Projects Fund.
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BUDGET REVIEW MEETING 11/15/90
The Mayor stated that with all those items included the DPW
budget increase for 1991 from 1990 would be around 7%.
Acting Superintendent Gray stated that DPW services will
have to be cut if further cuts in the budget are done.
After a brief discussion the following motion was made:
Restore funding in the DPW Budget for the
Superintendent of Public Works full time position
with an annual salary of $54, 000.
Alderperson Cummings stated that the DPW needs a
Superintendent of Public Works to maintain the Department.
The individual needs to have strong managerial skills as
well as a strong knowledge of the Department of Public
Works. She stated the City should be willing to pay a good
salary for a capable individual.
Alderperson Romanowski stated that a smaller amount of money
should be put into the Budget for 1991 for the
Superintendent of Public Works position. The time it would
take to hire for this position would be about six months so
put in about half the salary.
Chairperson 'Booth stated that the proposed plan is to have a
Head of Streets & Facilities, a City Engineer and a Director
of Water and Sewer. One of these individuals would also be
designated the Superintendent of Public Works. The Director
of Water and Sewer has yet to be hired but the position has
been included in the 1991 Mayor's Budget.
Mayor Nichols stated that the decision not to include the
Superintendent was his. He also stated that there is
currently a study to examine the DPW as a whole and
determine the needs of the Department and make
recommendations. The two consultants, which are
volunteering their time, are Phil Cox and Larry Fabbroni.
Mayor Nichols stated that he understands that certain
Department Heads in the DPW are overworked, but until a
thorough investigation is done, the hiring of the
Superintendent position should be delayed.
Alderperson Romanowski asked if it was possible that one
person could work both jobs. BPW Commissioner Reeves stated
that she thought it was possible but that the person would
be overworked.
BPW Commissioner Berg stated that this idea of someone
working both jobs should be given a chance to work. If it
was determined that it was not working then the BPW could
fill the position during the last half of 1991.
Chairperson Booth stated that the Committee should not look
at the Equity of the Department, but should look at what the
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BUDGET REVIEW MEETING 11/15/90
City can afford. He stated for approximately every $60, 000
in the budget the taxes increase one percent. He also
stated that it would take at least eight months for the
position to be filled if the search started today. The
Mayor's proposal does not change the number of positions at
the top, it just realigns them. This proposal is what the
City can afford.
Alderperson Cummings stated that the Superintendent position
will save the City money in the long run. After a brief
discussion the following amendment to the main motion was
made:
Place $25, 000 in Restricted Contingency for the purpose
of the possible funding for the Superintendent of
Public Works position for 1/3 of 1991. The search for
a Superintendent will not be started until the DPW
study, currently underway, results are received. The
funding of the Superintendent position will be based on
the study's recommendations.
Chairperson Booth urged the Committee to delete the new
position in the Water and Sewer Budget (Director of Water &
Sewer) if the Committee votes to fund the Superintendent
position.
The voting results on the amendment were as follows:
Ayes (6) - Peterson, Schroeder, Hoffman, Cummings,
Daley, Romanowski
Nays (3) - Booth, Golder, Johnson
Amendment passed.
Discussion on the main motion as amended followed.
Alderperson Schroeder stated that he was against this motion
because the position would not be placed on the payroll
until January of 1992 . After a brief discussion the
following main motion as amended was made:
Place $25, 000 in Restricted Contingency for the
purpose of restoring and hiring the Superintendent
of Public Works position for 1/3 of 1991. The
Superintendent of Public Works position will be
filled if the current DPW Study recommends the funding
of said position.
The voting results on the main motion as amended were as
follows:
Ayes (5) - Daley, Romanowski, Cummings, Johnson,
Peterson
Nays (4) - Booth, Hoffman, Golder, Schroeder
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BUDGET REVIEW MEETING 11/15/90
Main motion as amended passed.
Alderperson Daley made the following motion:
To have the total 1991 DPW Budget increase over
1990 's budget to be 5%. The 5% increase over last
years budget would include all items that the
Controller discussed which included the salary
contract increases, the $25,000 in Restricted
Contingency for the Superintendent, all the transfers
to the Capital Projects and any other items that have
been traditionally in the DPW budget.
" A discussion followed on the possibility of the DPW
reworking their Budget within the 5% limit set in the
motion. Controller Cafferillo stated that $185, 000 would
have to be removed from the current proposed budget to
arrive at a 5. 18% budget increase.
The Committee voted 9-0 to move into executive session to
discuss personnel items related to the 1991 DPW Budget.
After the Committee moved back into regular session,
Chairperson Booth reported that the Committee discussed DPW
matters relating to labor negotiations. No formal action
was made.
Chairperson Booth restated the motion on the table which is
to delete $185, 000 from the 1991 DPW Budget to a limit of .
5. 18% budget increase over 1990. This $185, 000 deletion
shall include the $25, 000 for the Superintendent and various
other items that are attributable to the DPW.
A motion to amend the main motion was made as follows:
To amend the main motion by deleting the six new
positions in the proposed budget with the provision
that if any new positions are needed by the DPW
because of outstanding obligations and they are
justified, then reconsideration may be made.
Controller Cafferillo stated that the DPW is performing a
survey, currently, on their entire bus program. When the
results of this survey are collected, the Department will
know how many new bus drivers they need. Currently the
Budget has three new bus drivers included. Half of the
total salary amount for the three bus drivers could be
placed in Restricted Contingency until the survey is
completed and a determination is made. After a brief
discussion the following amendment to the amendment was
made:
Place $22, 000 in Restricted Contingency for half
of the three new bus drivers' salaries.
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BUDGET REVIEW MEETING 11/15/90
Chairperson Booth urged the Committee not to pass this
amendment because the Department Head should come back and
justify why certain positions are needed. There are
$160, 000 worth of vacant positions in the DPW at this time
and there is a lot of flexibility for Department Heads.
The voting results on the amendment to the amendment were as
follows:
Ayes (7) - Daley, Cummings, Johnson, Peterson, Golder,
Schroeder, Hoffman
Nays (2) - Booth, Romanowski
Amendment to the amendment passed.
Chairperson Booth stated that the amended resolution now
states that the DPW will delete $185, 000 from the Mayor's
Budget which does not include the new positions except for
$25, 000 in Restricted Contingency for the Superintendent of
Public Works ' salary and $22, 000 in Restricted Contingency
for the three bus drivers.
Chairperson Booth suggested that the cuts be made in the
following areas:
A. Eliminating some of the other positions in the
DPW Budget
B. Delete $60, 000 in part-time/seasonal
C. Delete $20, 000 from the Tree Budget line
D. Programs may have to be cut to be able to come
up with the 5. 18% increase.
After a brief discussion Alderperson Daley withdrew his
motion for a 5. 18% increase. Alderperson Romanowski made
the following motion:
Delete all new positions in the amount of $56,408
except for $22, 000 to be placed in Restricted
Contingency for the purpose of possibly hiring three
bus drivers.
The voting results on the motion were as follows:
Ayes (6) - Peterson, Booth, Daley, Romanowski,
Hoffman, Schroeder
Nays (3) - Golder, Johnson, Cummings
Motion passed
After a brief discussion the following motion was made by
Alderperson Cummings:
Place $56,488 back into the 1991 DPW Budget for the
purpose of purchasing various pieces of equipment to be
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BUDGET REVIEW MEETING 11/15/90
determined by the DPW.
Alderperson Cummings stated that the DPW Budget can not be
cut further because the taxpayer wants the current services
that the DPW are performing to remain the same. If these
cuts are made, cuts in services must take place.
The voting results on the motion were as follows:
Ayes (2) - Cummings, Romanowski
Nays (7) - Booth, Golder, Peterson, Schroeder,
Hoffman, Daley, Johnson
Motion failed
Alderperson Daley made the following motion:
The DPW limit its increase in the 1991 Budget to 6%,
a reduction of the proposed 1991 Budget by $143 , 000,
over the Departments prior year adopted Budget and
include all items that have been previously deleted
(the new positions for $56,488 and the Capital Project
transfers) . The Department of Public Works will be
allowed to rework the proposed Budget within the
limits stated above and come back to a later Budget
meeting for approval.
After a brief discussion the motion was voted on. The
voting results on the motion were as follows:
Ayes (5) - Booth, Peterson, Hoffman, Schroeder, Daley
Nays (4) - Johnson, Cummings, Romanowski, Golder
Motion passed
Alderperson Blanchard arrived during the vote on this motion
and did not vote.
Alderperson Johnson suggested that the handicapped door
modifications should be included in the DPW increase for
1991. The following motion was made:
To include in the DPW 1991 Budget increase of 6% over
1990 a $5, 000 project for the appropriate door
modifications to the first floor city hall doors (ramp
door, middle door, and fire door to elevator) for the
purpose of improving handicapped accessibility.
The voting results on the motion were as follows:
Motion passed 9-0
6. Water/Sewer Budgets
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BUDGET REVIEW MEETING 11/15/90
The Water and Sewer Budgets are user oriented and are not
included in the General Fund Appropriations for the City.
Chairperson Booth stated to the Committee that the BPW has
increased the 1991 water/sewer rates as follows:
Water Rates Sewer Rates
From $.90 to $1. 15 per From $.90 to $1. 25 per 100
100 cubic feet cubic feet
There is one increase in personnel. A new position for the
hiring of the Director of Water and Sewer has been added to
the 1991 Budget. It is reflected in both the Water and
Sewer Budgets.
Acting Superintendent of Public Works/City Engineer Gray
stated the water/sewer rates were increased for the
following reasons:
A. Rates have not been increased in two years
B. Water/Sewer usage has decreased
C. Sludge Disposal costs are increasing
D. Increased environmental monitoring costs
E. Increased Bonding costs
A discussion on the Water/Sewer Budgets followed.
Controller Cafferillo recommended that the land acquisition
capital reserve not be funded unless the water/sewer rates
are increased to reflect capital reserve increases. The
Water/Sewer Fund Balance is at an appropriate Balance
currently and further reductions in the Fund Balances should
be discouraged. After further discussions on the
Water/Sewer Budgets, the following motion was made:
To approve the 1991 Water Fund Budget as recommended .
by the Mayor of $1,823,707 with the corresponding
water increase of $. 25 per 100 cubic feet.
The voting results on the motion were as follows:
Motion passed 10-0
To approve the 1991 Sewer Fund Budget as recommended
by the Mayor of $2, 304,842 with the corresponding
Sewer increase of $. 35 per 100 cubic feet.
The voting results on the motion were as follows:
Motion passed 10-0.
7 . Joint Activity Fund Budget
Controller Cafferillo stated that the Joint Activity Fund
Budget increased 3 .2% over the 1990 budget. The City's
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BUDGET REVIEW MEETING 11/15/90
share of the Joint Activity Fundis being paid out of the
$1.25 per 100 cubic foot sewer rate in the Sewer Fund.
After a brief discussion the following motion was made:
To approve the 1991 Joint Activity Fund Budget
as recommended by the Mayor of $2, 057, 380.
The voting results on the motion were as follows:
Motion passed 10-0
8. Capital Projects
Chairperson Booth stated that the Mayor mainly followed the
Capital Improvement Review Committee's recommendations with
some additions. The impact on taxes for 1991 is a $101,800
increase in the General Fund Appropriations. The Capital
Projects will be discussed item by .item and if there are no
negative motions the Capital Project amount remains as
proposed.
A. Exhaust Extraction System Fire Stations
Fire Chief Olmstead discussed the reasons why this system is
needed, mainly safety concerns were noted. The $84, 000
amount would allow a system in all the Fire Stations. The
Capital Improvement Review Committee (CIRC) ranked this as a
high priority. It was noted that the Town reimburses the
City for 27% of Capital expenditures per the Fire agreement.
No negative motion. The project is approved at $84, 000.
B. G.I.A.C. Renovations
The CIRC ranked this project high. The $25, 000 requested
has been funded by prior year money and represents a
conceptual Design Study for the possible GIAC Renovations.
This does not commit to GIAC renovations. This amount
represents a down payment on the possibility of a Renovation
project up to $500, 000.
No negative motion. The project is approved at $25, 000.
C. Youth Bureau Acoustics
The CIRC ranked this project high. Youth Bureau Director
Cohen explained the acoustic problems with the current Youth
Bureau. A consultant hired to study this project
recommended that this project would cost $79, 500.
Director Cohen explained the problems resulting from the
acoustic problems in this building as follows:
1. Employees are having physical problems -
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BUDGET REVIEW MEETING 11/15/90
employees get worn down.
2 . Meetings in this building with activities in the
gym at the same time are impossible.
Alderperson Romanowski made a motion to delete this project
from the 1991 Budget. Voting results were as follows:
Ayes (1) - Romanowski
Nays (9) - Blanchard, Booth, Daley, Cummings, Peterson,
Schroeder, Hoffman, Golder, Johnson
Motion failed. The Project remains in the 1991 Budget
as proposed at $80, 000.
D. Parking Facility Study and Conceptual Design
The CIRC felt this was a controversial issue. The CIRC
ranked this project as a high priority. The $150, 000
represents a down payment on a possible Parking Facility
project. At this time there is no commitment to build a
parking facility. There is money in other funds in the City
to combine with this $150, 000 to provide for a larger down
payment, if needed. At this time the $150, 000 is to be used
for a Parking Facility -Study and conceptual design.
Alderperson Hoffman stated he was against this project
because of the debt load that would be committed to future
councils. Alderpersons Daley, Cummings, and Schroeder were
in support of this project because it is vital to downtown.
The following motion was made:
Delete the $150, 000 Parking Facility Study and
Conceptual Design Capital Project from the 1991 Budget.
Voting results were as follows:
Ayes (5) - Peterson, Golder, Hoffman, Blanchard,
Romanowski
Nays (5) - Johnson, Cummings, Booth, Schroeder, Daley
Motion failed. The project remains in the 1991 Budget as
proposed at $150, 000.
E. City Court Facility
The CIRC ranked this as a high priority. It was noted that
this project is required by the State.
No negative motion. The project is approved at $1, 300, 000.
F. Commons Improvements
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BUDGET REVIEW MEETING 11/15/90
The CIRC ranked this as a high priority. However, only half
of the total project was recommended by the CIRC.
Alderperson Schroeder listed the items for the remaining
$168,800, which included, Directory replacement, Bus
Shelters and other smaller items. Alderperson Schroeder
stated that there was not a contingency allocated for this
project. After a brief discussion .the following motion was
made:
To approve the entire Commons Improvements Project
for $300,800.
Voting results were as follows:
Ayes (4) - Schroeder, Johnson, Daley, Cummings
Nays (6) - Booth, Blanchard, Romanowski, Golder,
Peterson, Hoffman
Motion failed.
The following motion was made:
Amend the Commons Improvements Project by an increase
in authorization of $39, 000 for Contingency and Design.
The voting results were as follows:
Ayes (5) - Schroeder, Blanchard, Daley, Johnson,
Cummings
Nays (5) - Booth, Golder, Peterson, Hoffman,
Romanowski
Motion failed.
The following motion was made:
Amend the Commons Improvements Capital Project by an
increase in authorization of $15, 000 for Contingency
and Design. This would increase appropriations by
$750.
The voting results were as follows:
Ayes (8) - Schroeder, Blanchard, Romanowski, Golder,
Hoffman, Johnson, Cummings, Daley
Nays (2) - Booth, Peterson
Motion passed. The Commons Improvements Project is approved
as amended at $147, 000.
G. DPW Consolidation
The CIRC ranked this as a high priority. Alderperson
Blanchard made the following motion:
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BUDGET REVIEW MEETING 11/15/90
Reduce the DPW Consolidation Capital Project by $30, 000
to a project total of $35, 000.
The voting results on this motion were as follows:
Ayes (2) - Blanchard, Schroeder
Nays (8) - Golder, Booth, Peterson, Johnson, Cummings,
Romanowski, Daley, Hoffman
Motion failed.
Alderperson Hoffman made the following motion:
Reduce the DPW Consolidation Project by $15, 000 to a
total project amount of $50, 000.
This motion dies for the lack of a second.
The DPW Consolidation Study is approved at $65, 000.
H. City Hall HVAC
The CIRC ranked this as a high priority project. This needs
to be done and has been put off for many years. A
discussion followed on the HVAC System Study. The DPW has
still not determined the actual dollar amount for this
Project. It was determined that the $150, 000 would remain
in the budget, however DPW was to come back to B&A with a
more detailed cost estimate.
No negative motion. The project is approved at $150, 000
with future determination on costs to be made by the DPW.
I. Sidewalk Program DPW
The Mayor transferred this project from the DPW operating
budget to the Capital Project Fund. The project cost is
estimated at $90, 000. to be financed by BANs. This is
included in the DPW's 6% increase in their 1991 Budget.
No negative motion. The project is approved at $90, 000.
J. E. Clinton Street Bridge
The Mayor transferred this project from the DPW operating
budget to the Capital Project Fund. The project cost is
estimated at $30, 000 to be financed by CHIPS.
No negative motion. The project is approved at $30, 000.
K. Street Sweeper
The Mayor transferred this project from the DPW operating
budget to the Capital Project Fund. The project cost is
16
BUDGET REVIEW MEETING 11/15/90
estimated at $92, 000. A brief discussion followed on the
fact that the City will not make buying DPW equipment and
financing such purchase by Bonds a normal practice. This is
being done to allow DPW to determine their reorganization
and future equipment purchases.
No negative motion. The project is approved at $92, 000.
L. Daycare Center
The Mayor included $200, 000 for the possible purchase of a
Daycare Facility. The Committee voted 10-0 to go into.
executive session to discuss the possible purchase of a
Daycare Facility.
After the Committee returned to regular session Chairperson
Booth stated that the Committee took no action during the
executive session.
No negative motion on the Daycare Center issue was made.
The Capital Project is approved at $200, 000.
Chairperson Hoffman stated that the City is taking the
acquisition of property rather lightly. The City will be
responsible for maintaining this building in the future.
Also, he stated he was not so sure that the City should
commit to Daycare of this dollar amount for a long period of
time. He would like to see a smaller commitment by the
City. No motion was made.
M. Sewer Collection System Renovations
No negative motion was made. The project is approved at
$120, 000. It was noted that this project has no impact on
the General Fund Appropriations.
N. Sewer Cleaner Equipment
No negative motion was made. The project is approved at
$131,200. It was noted that this project has no impact on
the General Fund Appropriations.
Chairperson Booth stated that all capital projects will be
approved contingent on the appropriate approval of
environmental reviews. The following motion was made:
To accept the Capital Project list as recommended by
the Mayor with the $15, 000 amendment to the Commons
Improvements Capital Project which increases the
General Fund Appropriations by $750. This approval
does not exempt these projects from the need to perform
an environmental review.
Voting results on the motion were as follows:
17
BUDGET REVIEW MEETING 11/15/90
Motion passed 10-0.
It was noted the Restricted Contingency items will be done
at a later meeting.
9. Energy Commission Budget
The Mayor recommended no changes from the prior year budget.
After a brief discussion the following motion was made:
Approve the Energy Commission Budget as recommended
by the Mayor of $750.
Voting results on the motion were as follows:
The motion passed 10-0.
The meeting was adjourned at 12 : 50 A.M.
18
•
Mayor's Recommendation: $23,873,211
Net Reduction in Mayor's Budget through 11/12/90 ( 1,000)
Balance Mayor's Recommendation prior to
Budget Meeting of 11/15/90 $23,872,211
Building Department
Correction in Mayor's Budget - increase
A3620-120 for 1/2 time Account Clerk Position 6,878
Department of Public Works
Increase Account A1990 for Superintendent
of DPW salary for 1/3 of 1991 25,000
Reduction in the following accounts for deletion
of new positions:
A1620-115 1 maintenance worker 12,188
A1625-120 1/2 time custodial worker 6,334
A5132-120 1/2 time computer operator 6,613
A8161-115 1 laborer 11,419
A5630-115 3 bus drivers 41,934 ( 78,488)
Reduction in DPW Budget to 6% increase
over 1990 budget (DPW to rework budget
within the 6% limit) . This amount includes
the following:
Increase A1990 for 3 bus drivers, 1/2 yr 22,000
Reduction in various DPW Budget
Accounts as reworked by DPW. A (86,512) ( 64,512)
$5000 project for Handicapped Door
modification must be included in the
overall DPW Budget.
Capital Projects
Increase A9950 for downpayment of increase in
Capital Project - Commons Improvements 750
Mayor's adjusted recommendation as of conclusion of
11/15/90 B&A/Committee of a Whole meeting $23,761,839
Net Overall reduction in Mayor's Appropriation from 11/15/90 ( 110,372)
Combined Net reduction in Mayor's Budget after the
11/12 and 11/15/90 meetings: ( 111,372)
SPT:br
11/20/90 -