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HomeMy WebLinkAboutMN-B&A-1990-11-15 - Budget Meeting -BUDGET AND ADMINISTRATION COMMITTEE BUDGET MEETING 7:30 P.M. NOVEMBER 15, 1990 MINUTES PRESENT: COMMITTEE MEMBERS: Booth, Cummings, Peterson, Golder, Romanowski OTHER ALDERPERSONS PRESENT: Johnson, Schroeder, Hoffman, Daley, Blanchard (late) OTHERS PRESENT: Mayor - Nichols Controller - Cafferillo Deputy Controller - Thayer Board of Public Works Commissioner - Reeves Board of Public Works Commissioner - Berg Assistant City Attorney - Kennedy Fire Chief - Olmstead Representatives of the Board of Fire Commissioners Building Commissioner - Datz Acting Superintendent of Public Works/City Engineer - Gray Acting Facilities Maintenance Supervisor - Ferrel DPW Fiscal Manager - Carpenter Activities Center Coordinator, GIAC - Fort Building Systems Supervisor - Miller Youth Bureau Director - Cohen Planning Director - Van Cort Deputy Fire Chief - Wilbur Members of the Media 1. Opening Comments Chairperson Booth stated that the agenda for this meeting will be as follows: A. The Public's opportunity to speak B. Council Members areas of concern for the 1991 Budget and tonight's meeting C. Specific Budget Items: Building Department DPW Water & Sewer Department Capital Projects Energy Commission 2. Public Comment: One individual spoke to the 1991 Department of Public Works Budget. Brenda Coon - She spoke for the Disability Advisory Council. She stated that the City needs to improve the entry doors to the handicapped accessibility ramp to city hall. The BUDGET REVIEW MEETING 11/15/90 outside door and the door nearest the elevator are much too heavy for handicapped individuals to open. The DAC recommends, based on investigation, that automatic doors be installed to improve access for the handicapped. The DAC estimates a cost of $5,000 - $7,000 for the project. She stated that the ramp which leads into city hall is good, but the doors need to be changed. She mentioned that a study was performed in 1985 for the Planning Department with funding from . the Revenue Sharing Fund to determine how handicapped accessibility could be improved for city hall. The results of this study recommended that modifications to the doors leading into city hall should be done by 1986. No such modifications were ever done. the DAC is asking the City to assess the situation and establish funding for this project. No other members of the public spoke. 3. Common Council Members concerns for the 1991 Budget and tonight's Agenda The following items represent areas of concern for the 1991 Budget and tonight's agenda that Common Council members would like addressed. Alderperson Daley presented his concerns as follows: A. The tax increase needs to be reduced to approximately five percent. B. To have Common Council set a goal for certain Departments to work with as a budget amount. Have the Departments rework their budgets within that goal and bring it back to this Committee for review. Alderperson Hoffman presented his concerns as follows: A. The tax increase should be within a range of five to six percent. B. Closely scrutinize Department budgets that are over the Mayor's recommended six percent increase. C. The deletion of the Bikeway Project. D. The lack of funds in the 1991 Budget for the Northside park - State Funding for this project may be possible. E. Not in favor of $160,000 parking study or the amount in the Budget for the acquisition of a Daycare Facility. F. Not in favor of many of the new positions - positions in Public Transportation and Traffic Enforcement would be the highest priority positions for him. G. Would be hesitant to raise parking fees. 2 BUDGET REVIEW MEETING 11/15/90 H. Lack of Superintendent of Public Works funding. I. Land acquisition fund for 1991. Alderperson Johnson presented his concern for tonight's agenda: A. Support the need for handicapped door modifications in city hall. Alderperson Golder presented his concerns as follows: A. Would like to see $5, 000 for EOC Homeless Shelter put into 1991 Budget. B. Not in favor of Youth Bureau Acoustics - rather see the funding for a skateboard site. Chairperson Booth presented his concerns as follows: A. New Personnel will come under great scrutiny. B. Parttime Seasonal/Overtime DPW - will be looked at closely. C. Add Handicapped Access to DPW Budget. D. Trash tags. 4 . Building Department Budget Building Commissioner Datz presented his Budget request to the Committee. He stated that the only major item in his budget is the request for one new position - a Plan Review Officer. Commissioner Datz explained to the Committee that 1990 was a difficult year for the Building Department and the department has taken a lot of criticism from the public. The department has been eight to ten weeks behind in issuing building permits for smaller projects and has taken a lot of criticism for the delays and their strict code enforcement. The Building Department's workload continues to increase because of the increased number of new ordinances. Commissioner Datz stated that he was disappointed in the Building Department's performance in 1990. He stated the Building Department needs to do a better job on its relation with the public. The Department would like to educate the public on the procedure to obtain a building permit and walk the public through the various steps in the permit process. Commissioner Datz stated that the new position requested would allow the Department to improve their relationship with the public. This position would be solely responsible for dealing with the public, working on improving the Building Department's procedures, and educating the public on the permit process. BUDGET REVIEW MEETING 11/15/90 Commissioner Datz stated that the Building Department's revenue for 1990 is projected to be $250, 000 which represents. 60% of their total budget. The revenues for 1991 should meet or exceed the $250, 000. He stated the remaining portion of the Budget has some minor changes. Commissioner Datz answered questions from the Committee related to his Budget. Commissioner Datz stated that he is hopeful that if the position was approved the turn around time for building permits on homeowner projects would be about two days. Alderman Romanowski stated that because the economy is slacking off, that most of the major projects that took up staff time will be ending and not too many more major projects will be started. Commissioner Datz responded by stating that 19 applications for building permits have been received since last week and that the Department will have some large projects in 1991. Mayor Nichols suggested that the emphasis in the Building Department needs to be customer service which includes educating and assisting the public in building permits. Also an advisory board needs to be established to review current Building Department procedures and recommend improvements. Alderperson Cummings suggested that a temporary position be established for the public review officer. Alderperson Schroeder stated that this position is badly needed in the Building Department. He stated that he will be scrutinizing all positions, but this is one that is needed. Alderperson Hoffman stated that he could not support this position. The City needs to draw the line on new positions. He stated that the City taxpayers will be more worried about paying bills than building additions. Chairperson Booth stated that this position has the greatest justification to be filled, but the City needs to stop filling new positions and because of this he cannot support this position. The following motion was proposed: To delete the Plan Review Officer position in the Building Department with a corresponding salary amount of $27, 013 from the Building Department Salary Account. After a brief discussion on the proposed motion a substitute motion was made as follows: To establish the position of Plan Review Officer as a 4 BUDGET REVIEW MEETING 11/15/90 temporary one year position for 1991 only, at an annual salary of $27, 013 plus benefits. Commissioner Datz stated it would take approximately 60 days to fill this position. The Committee voted to substitute the main motion. The voting results were as follows: Ayes (5) - Johnson, Cummings, Daley, Schroeder, Peterson Nays (4) - Booth, Romanowski, Golder, Hoffman Motion passed to substitute the main motion. The Committee voted on the substitute motion to establish the position of Plan Review Officer as a temporary one year position for 1991 only, at the annual salary of $27, 013 plus benefits. The voting results were as follows: Ayes (3) - Johnson, Cummings, Daley Nays (6) - Booth, Romanowski, Peterson, Golder, Hoffman, Schroeder Substitute motion failed. The Committee voted on the main motion to delete the Plan Review Officer position from the Building Department as previously stated. The voting results were as follows: Ayes (3) - Hoffman, Booth, Romanowski Nays (6) - Peterson, Daley, Golder, Schroeder, Cummings, Johnson . Main motion failed. After a brief discussion the following motion was made: To establish the position of Plan Review Officer as a temporary two year position for 1991 and 1992 at an annual salary of $27, 013 plus benefits. After a brief discussion the Committee voted on the above motion. The voting results were as follows: Ayes (2) - Johnson, Cummings Nays (7) - Booth, Peterson, Golder, Schroeder, Daley, Hoffman, Romanowski Motion failed. The Plan Review Officer stays in the Mayor's Budget as proposed. 5 BUDGET REVIEW MEETING 11/15/90 Chairperson Booth stated that a correction needs to be made to the Building Department' s budget. The Mayor deleted the Account Clerk/Typist half-time position by mistake. The position is currently established and being used. It needs to be added back into the Building Department's Budget. This does not increase the number of positions in the Building Department. The Mayor's Budget will be increased by $6,878 for the half-time position in the Building Department. The following motion was made: Approve the Building Department's budget of $441,860 which includes the $6, 878 correction for the half-time Account Clerk/Typist position. The voting results were as follows: Ayes (6) - Daley, Cummings, Romanowski, Schroeder, Golder, Peterson Nays (3) - Booth, Johnson, Hoffman Motion passed 6-3 . 5. DPW BUDGET Acting Superintendent of Public Works/City Engineer Gray, Acting Facilities Maintenance Supervisor Ferrel, BPW Commissioners Reeves and Berg presented the 1991 proposed BPW Budget. Acting Superintendent Gray stated that the DPW represents $12 , 000, 000 out of the total $24, 000, 000 1991 City Budget. He stated the City's foundation is derived from the DPW services and that a majority of the City's expenses come from the DPW. _ BPW Commissioner Reeves stated that the BPW would like a fair distribution of percentage increases of all Budgets. She felt the DPW is not getting their fair share of a possible annual budget increase siting the .7% increase for 1991 as an example. Mayor Nichols stated that the .7% increase in the 1991 DPW budget does not include all applicable items such as: A. An approximate 4% increase for possible contract negotiations. B. The Sidewalk Program of $90, 000 was shifted from the DPW Budget to the Capital Projects Fund. C. An Equipment Purchase for a sweeper, $92, 000, was shifted from the DPW Budget to the Capital Projects Fund. D. A Bridge Rehab project of $30, 000 was shifted from the DPW Budget to the Capital Projects Fund. 6 BUDGET REVIEW MEETING 11/15/90 The Mayor stated that with all those items included the DPW budget increase for 1991 from 1990 would be around 7%. Acting Superintendent Gray stated that DPW services will have to be cut if further cuts in the budget are done. After a brief discussion the following motion was made: Restore funding in the DPW Budget for the Superintendent of Public Works full time position with an annual salary of $54, 000. Alderperson Cummings stated that the DPW needs a Superintendent of Public Works to maintain the Department. The individual needs to have strong managerial skills as well as a strong knowledge of the Department of Public Works. She stated the City should be willing to pay a good salary for a capable individual. Alderperson Romanowski stated that a smaller amount of money should be put into the Budget for 1991 for the Superintendent of Public Works position. The time it would take to hire for this position would be about six months so put in about half the salary. Chairperson 'Booth stated that the proposed plan is to have a Head of Streets & Facilities, a City Engineer and a Director of Water and Sewer. One of these individuals would also be designated the Superintendent of Public Works. The Director of Water and Sewer has yet to be hired but the position has been included in the 1991 Mayor's Budget. Mayor Nichols stated that the decision not to include the Superintendent was his. He also stated that there is currently a study to examine the DPW as a whole and determine the needs of the Department and make recommendations. The two consultants, which are volunteering their time, are Phil Cox and Larry Fabbroni. Mayor Nichols stated that he understands that certain Department Heads in the DPW are overworked, but until a thorough investigation is done, the hiring of the Superintendent position should be delayed. Alderperson Romanowski asked if it was possible that one person could work both jobs. BPW Commissioner Reeves stated that she thought it was possible but that the person would be overworked. BPW Commissioner Berg stated that this idea of someone working both jobs should be given a chance to work. If it was determined that it was not working then the BPW could fill the position during the last half of 1991. Chairperson Booth stated that the Committee should not look at the Equity of the Department, but should look at what the 7 BUDGET REVIEW MEETING 11/15/90 City can afford. He stated for approximately every $60, 000 in the budget the taxes increase one percent. He also stated that it would take at least eight months for the position to be filled if the search started today. The Mayor's proposal does not change the number of positions at the top, it just realigns them. This proposal is what the City can afford. Alderperson Cummings stated that the Superintendent position will save the City money in the long run. After a brief discussion the following amendment to the main motion was made: Place $25, 000 in Restricted Contingency for the purpose of the possible funding for the Superintendent of Public Works position for 1/3 of 1991. The search for a Superintendent will not be started until the DPW study, currently underway, results are received. The funding of the Superintendent position will be based on the study's recommendations. Chairperson Booth urged the Committee to delete the new position in the Water and Sewer Budget (Director of Water & Sewer) if the Committee votes to fund the Superintendent position. The voting results on the amendment were as follows: Ayes (6) - Peterson, Schroeder, Hoffman, Cummings, Daley, Romanowski Nays (3) - Booth, Golder, Johnson Amendment passed. Discussion on the main motion as amended followed. Alderperson Schroeder stated that he was against this motion because the position would not be placed on the payroll until January of 1992 . After a brief discussion the following main motion as amended was made: Place $25, 000 in Restricted Contingency for the purpose of restoring and hiring the Superintendent of Public Works position for 1/3 of 1991. The Superintendent of Public Works position will be filled if the current DPW Study recommends the funding of said position. The voting results on the main motion as amended were as follows: Ayes (5) - Daley, Romanowski, Cummings, Johnson, Peterson Nays (4) - Booth, Hoffman, Golder, Schroeder 8 BUDGET REVIEW MEETING 11/15/90 Main motion as amended passed. Alderperson Daley made the following motion: To have the total 1991 DPW Budget increase over 1990 's budget to be 5%. The 5% increase over last years budget would include all items that the Controller discussed which included the salary contract increases, the $25,000 in Restricted Contingency for the Superintendent, all the transfers to the Capital Projects and any other items that have been traditionally in the DPW budget. " A discussion followed on the possibility of the DPW reworking their Budget within the 5% limit set in the motion. Controller Cafferillo stated that $185, 000 would have to be removed from the current proposed budget to arrive at a 5. 18% budget increase. The Committee voted 9-0 to move into executive session to discuss personnel items related to the 1991 DPW Budget. After the Committee moved back into regular session, Chairperson Booth reported that the Committee discussed DPW matters relating to labor negotiations. No formal action was made. Chairperson Booth restated the motion on the table which is to delete $185, 000 from the 1991 DPW Budget to a limit of . 5. 18% budget increase over 1990. This $185, 000 deletion shall include the $25, 000 for the Superintendent and various other items that are attributable to the DPW. A motion to amend the main motion was made as follows: To amend the main motion by deleting the six new positions in the proposed budget with the provision that if any new positions are needed by the DPW because of outstanding obligations and they are justified, then reconsideration may be made. Controller Cafferillo stated that the DPW is performing a survey, currently, on their entire bus program. When the results of this survey are collected, the Department will know how many new bus drivers they need. Currently the Budget has three new bus drivers included. Half of the total salary amount for the three bus drivers could be placed in Restricted Contingency until the survey is completed and a determination is made. After a brief discussion the following amendment to the amendment was made: Place $22, 000 in Restricted Contingency for half of the three new bus drivers' salaries. 9 BUDGET REVIEW MEETING 11/15/90 Chairperson Booth urged the Committee not to pass this amendment because the Department Head should come back and justify why certain positions are needed. There are $160, 000 worth of vacant positions in the DPW at this time and there is a lot of flexibility for Department Heads. The voting results on the amendment to the amendment were as follows: Ayes (7) - Daley, Cummings, Johnson, Peterson, Golder, Schroeder, Hoffman Nays (2) - Booth, Romanowski Amendment to the amendment passed. Chairperson Booth stated that the amended resolution now states that the DPW will delete $185, 000 from the Mayor's Budget which does not include the new positions except for $25, 000 in Restricted Contingency for the Superintendent of Public Works ' salary and $22, 000 in Restricted Contingency for the three bus drivers. Chairperson Booth suggested that the cuts be made in the following areas: A. Eliminating some of the other positions in the DPW Budget B. Delete $60, 000 in part-time/seasonal C. Delete $20, 000 from the Tree Budget line D. Programs may have to be cut to be able to come up with the 5. 18% increase. After a brief discussion Alderperson Daley withdrew his motion for a 5. 18% increase. Alderperson Romanowski made the following motion: Delete all new positions in the amount of $56,408 except for $22, 000 to be placed in Restricted Contingency for the purpose of possibly hiring three bus drivers. The voting results on the motion were as follows: Ayes (6) - Peterson, Booth, Daley, Romanowski, Hoffman, Schroeder Nays (3) - Golder, Johnson, Cummings Motion passed After a brief discussion the following motion was made by Alderperson Cummings: Place $56,488 back into the 1991 DPW Budget for the purpose of purchasing various pieces of equipment to be 10 BUDGET REVIEW MEETING 11/15/90 determined by the DPW. Alderperson Cummings stated that the DPW Budget can not be cut further because the taxpayer wants the current services that the DPW are performing to remain the same. If these cuts are made, cuts in services must take place. The voting results on the motion were as follows: Ayes (2) - Cummings, Romanowski Nays (7) - Booth, Golder, Peterson, Schroeder, Hoffman, Daley, Johnson Motion failed Alderperson Daley made the following motion: The DPW limit its increase in the 1991 Budget to 6%, a reduction of the proposed 1991 Budget by $143 , 000, over the Departments prior year adopted Budget and include all items that have been previously deleted (the new positions for $56,488 and the Capital Project transfers) . The Department of Public Works will be allowed to rework the proposed Budget within the limits stated above and come back to a later Budget meeting for approval. After a brief discussion the motion was voted on. The voting results on the motion were as follows: Ayes (5) - Booth, Peterson, Hoffman, Schroeder, Daley Nays (4) - Johnson, Cummings, Romanowski, Golder Motion passed Alderperson Blanchard arrived during the vote on this motion and did not vote. Alderperson Johnson suggested that the handicapped door modifications should be included in the DPW increase for 1991. The following motion was made: To include in the DPW 1991 Budget increase of 6% over 1990 a $5, 000 project for the appropriate door modifications to the first floor city hall doors (ramp door, middle door, and fire door to elevator) for the purpose of improving handicapped accessibility. The voting results on the motion were as follows: Motion passed 9-0 6. Water/Sewer Budgets _ 11 BUDGET REVIEW MEETING 11/15/90 The Water and Sewer Budgets are user oriented and are not included in the General Fund Appropriations for the City. Chairperson Booth stated to the Committee that the BPW has increased the 1991 water/sewer rates as follows: Water Rates Sewer Rates From $.90 to $1. 15 per From $.90 to $1. 25 per 100 100 cubic feet cubic feet There is one increase in personnel. A new position for the hiring of the Director of Water and Sewer has been added to the 1991 Budget. It is reflected in both the Water and Sewer Budgets. Acting Superintendent of Public Works/City Engineer Gray stated the water/sewer rates were increased for the following reasons: A. Rates have not been increased in two years B. Water/Sewer usage has decreased C. Sludge Disposal costs are increasing D. Increased environmental monitoring costs E. Increased Bonding costs A discussion on the Water/Sewer Budgets followed. Controller Cafferillo recommended that the land acquisition capital reserve not be funded unless the water/sewer rates are increased to reflect capital reserve increases. The Water/Sewer Fund Balance is at an appropriate Balance currently and further reductions in the Fund Balances should be discouraged. After further discussions on the Water/Sewer Budgets, the following motion was made: To approve the 1991 Water Fund Budget as recommended . by the Mayor of $1,823,707 with the corresponding water increase of $. 25 per 100 cubic feet. The voting results on the motion were as follows: Motion passed 10-0 To approve the 1991 Sewer Fund Budget as recommended by the Mayor of $2, 304,842 with the corresponding Sewer increase of $. 35 per 100 cubic feet. The voting results on the motion were as follows: Motion passed 10-0. 7 . Joint Activity Fund Budget Controller Cafferillo stated that the Joint Activity Fund Budget increased 3 .2% over the 1990 budget. The City's 12 BUDGET REVIEW MEETING 11/15/90 share of the Joint Activity Fundis being paid out of the $1.25 per 100 cubic foot sewer rate in the Sewer Fund. After a brief discussion the following motion was made: To approve the 1991 Joint Activity Fund Budget as recommended by the Mayor of $2, 057, 380. The voting results on the motion were as follows: Motion passed 10-0 8. Capital Projects Chairperson Booth stated that the Mayor mainly followed the Capital Improvement Review Committee's recommendations with some additions. The impact on taxes for 1991 is a $101,800 increase in the General Fund Appropriations. The Capital Projects will be discussed item by .item and if there are no negative motions the Capital Project amount remains as proposed. A. Exhaust Extraction System Fire Stations Fire Chief Olmstead discussed the reasons why this system is needed, mainly safety concerns were noted. The $84, 000 amount would allow a system in all the Fire Stations. The Capital Improvement Review Committee (CIRC) ranked this as a high priority. It was noted that the Town reimburses the City for 27% of Capital expenditures per the Fire agreement. No negative motion. The project is approved at $84, 000. B. G.I.A.C. Renovations The CIRC ranked this project high. The $25, 000 requested has been funded by prior year money and represents a conceptual Design Study for the possible GIAC Renovations. This does not commit to GIAC renovations. This amount represents a down payment on the possibility of a Renovation project up to $500, 000. No negative motion. The project is approved at $25, 000. C. Youth Bureau Acoustics The CIRC ranked this project high. Youth Bureau Director Cohen explained the acoustic problems with the current Youth Bureau. A consultant hired to study this project recommended that this project would cost $79, 500. Director Cohen explained the problems resulting from the acoustic problems in this building as follows: 1. Employees are having physical problems - 13 BUDGET REVIEW MEETING 11/15/90 employees get worn down. 2 . Meetings in this building with activities in the gym at the same time are impossible. Alderperson Romanowski made a motion to delete this project from the 1991 Budget. Voting results were as follows: Ayes (1) - Romanowski Nays (9) - Blanchard, Booth, Daley, Cummings, Peterson, Schroeder, Hoffman, Golder, Johnson Motion failed. The Project remains in the 1991 Budget as proposed at $80, 000. D. Parking Facility Study and Conceptual Design The CIRC felt this was a controversial issue. The CIRC ranked this project as a high priority. The $150, 000 represents a down payment on a possible Parking Facility project. At this time there is no commitment to build a parking facility. There is money in other funds in the City to combine with this $150, 000 to provide for a larger down payment, if needed. At this time the $150, 000 is to be used for a Parking Facility -Study and conceptual design. Alderperson Hoffman stated he was against this project because of the debt load that would be committed to future councils. Alderpersons Daley, Cummings, and Schroeder were in support of this project because it is vital to downtown. The following motion was made: Delete the $150, 000 Parking Facility Study and Conceptual Design Capital Project from the 1991 Budget. Voting results were as follows: Ayes (5) - Peterson, Golder, Hoffman, Blanchard, Romanowski Nays (5) - Johnson, Cummings, Booth, Schroeder, Daley Motion failed. The project remains in the 1991 Budget as proposed at $150, 000. E. City Court Facility The CIRC ranked this as a high priority. It was noted that this project is required by the State. No negative motion. The project is approved at $1, 300, 000. F. Commons Improvements 14 BUDGET REVIEW MEETING 11/15/90 The CIRC ranked this as a high priority. However, only half of the total project was recommended by the CIRC. Alderperson Schroeder listed the items for the remaining $168,800, which included, Directory replacement, Bus Shelters and other smaller items. Alderperson Schroeder stated that there was not a contingency allocated for this project. After a brief discussion .the following motion was made: To approve the entire Commons Improvements Project for $300,800. Voting results were as follows: Ayes (4) - Schroeder, Johnson, Daley, Cummings Nays (6) - Booth, Blanchard, Romanowski, Golder, Peterson, Hoffman Motion failed. The following motion was made: Amend the Commons Improvements Project by an increase in authorization of $39, 000 for Contingency and Design. The voting results were as follows: Ayes (5) - Schroeder, Blanchard, Daley, Johnson, Cummings Nays (5) - Booth, Golder, Peterson, Hoffman, Romanowski Motion failed. The following motion was made: Amend the Commons Improvements Capital Project by an increase in authorization of $15, 000 for Contingency and Design. This would increase appropriations by $750. The voting results were as follows: Ayes (8) - Schroeder, Blanchard, Romanowski, Golder, Hoffman, Johnson, Cummings, Daley Nays (2) - Booth, Peterson Motion passed. The Commons Improvements Project is approved as amended at $147, 000. G. DPW Consolidation The CIRC ranked this as a high priority. Alderperson Blanchard made the following motion: 15 BUDGET REVIEW MEETING 11/15/90 Reduce the DPW Consolidation Capital Project by $30, 000 to a project total of $35, 000. The voting results on this motion were as follows: Ayes (2) - Blanchard, Schroeder Nays (8) - Golder, Booth, Peterson, Johnson, Cummings, Romanowski, Daley, Hoffman Motion failed. Alderperson Hoffman made the following motion: Reduce the DPW Consolidation Project by $15, 000 to a total project amount of $50, 000. This motion dies for the lack of a second. The DPW Consolidation Study is approved at $65, 000. H. City Hall HVAC The CIRC ranked this as a high priority project. This needs to be done and has been put off for many years. A discussion followed on the HVAC System Study. The DPW has still not determined the actual dollar amount for this Project. It was determined that the $150, 000 would remain in the budget, however DPW was to come back to B&A with a more detailed cost estimate. No negative motion. The project is approved at $150, 000 with future determination on costs to be made by the DPW. I. Sidewalk Program DPW The Mayor transferred this project from the DPW operating budget to the Capital Project Fund. The project cost is estimated at $90, 000. to be financed by BANs. This is included in the DPW's 6% increase in their 1991 Budget. No negative motion. The project is approved at $90, 000. J. E. Clinton Street Bridge The Mayor transferred this project from the DPW operating budget to the Capital Project Fund. The project cost is estimated at $30, 000 to be financed by CHIPS. No negative motion. The project is approved at $30, 000. K. Street Sweeper The Mayor transferred this project from the DPW operating budget to the Capital Project Fund. The project cost is 16 BUDGET REVIEW MEETING 11/15/90 estimated at $92, 000. A brief discussion followed on the fact that the City will not make buying DPW equipment and financing such purchase by Bonds a normal practice. This is being done to allow DPW to determine their reorganization and future equipment purchases. No negative motion. The project is approved at $92, 000. L. Daycare Center The Mayor included $200, 000 for the possible purchase of a Daycare Facility. The Committee voted 10-0 to go into. executive session to discuss the possible purchase of a Daycare Facility. After the Committee returned to regular session Chairperson Booth stated that the Committee took no action during the executive session. No negative motion on the Daycare Center issue was made. The Capital Project is approved at $200, 000. Chairperson Hoffman stated that the City is taking the acquisition of property rather lightly. The City will be responsible for maintaining this building in the future. Also, he stated he was not so sure that the City should commit to Daycare of this dollar amount for a long period of time. He would like to see a smaller commitment by the City. No motion was made. M. Sewer Collection System Renovations No negative motion was made. The project is approved at $120, 000. It was noted that this project has no impact on the General Fund Appropriations. N. Sewer Cleaner Equipment No negative motion was made. The project is approved at $131,200. It was noted that this project has no impact on the General Fund Appropriations. Chairperson Booth stated that all capital projects will be approved contingent on the appropriate approval of environmental reviews. The following motion was made: To accept the Capital Project list as recommended by the Mayor with the $15, 000 amendment to the Commons Improvements Capital Project which increases the General Fund Appropriations by $750. This approval does not exempt these projects from the need to perform an environmental review. Voting results on the motion were as follows: 17 BUDGET REVIEW MEETING 11/15/90 Motion passed 10-0. It was noted the Restricted Contingency items will be done at a later meeting. 9. Energy Commission Budget The Mayor recommended no changes from the prior year budget. After a brief discussion the following motion was made: Approve the Energy Commission Budget as recommended by the Mayor of $750. Voting results on the motion were as follows: The motion passed 10-0. The meeting was adjourned at 12 : 50 A.M. 18 • Mayor's Recommendation: $23,873,211 Net Reduction in Mayor's Budget through 11/12/90 ( 1,000) Balance Mayor's Recommendation prior to Budget Meeting of 11/15/90 $23,872,211 Building Department Correction in Mayor's Budget - increase A3620-120 for 1/2 time Account Clerk Position 6,878 Department of Public Works Increase Account A1990 for Superintendent of DPW salary for 1/3 of 1991 25,000 Reduction in the following accounts for deletion of new positions: A1620-115 1 maintenance worker 12,188 A1625-120 1/2 time custodial worker 6,334 A5132-120 1/2 time computer operator 6,613 A8161-115 1 laborer 11,419 A5630-115 3 bus drivers 41,934 ( 78,488) Reduction in DPW Budget to 6% increase over 1990 budget (DPW to rework budget within the 6% limit) . This amount includes the following: Increase A1990 for 3 bus drivers, 1/2 yr 22,000 Reduction in various DPW Budget Accounts as reworked by DPW. A (86,512) ( 64,512) $5000 project for Handicapped Door modification must be included in the overall DPW Budget. Capital Projects Increase A9950 for downpayment of increase in Capital Project - Commons Improvements 750 Mayor's adjusted recommendation as of conclusion of 11/15/90 B&A/Committee of a Whole meeting $23,761,839 Net Overall reduction in Mayor's Appropriation from 11/15/90 ( 110,372) Combined Net reduction in Mayor's Budget after the 11/12 and 11/15/90 meetings: ( 111,372) SPT:br 11/20/90 -