HomeMy WebLinkAboutMN-B&A-1990-08-22 BUDGET AND ADMINISTRATION COMMITTEE
MINUTES
REGULAR MEETING 7: 30 PM AUGUST 22, 1990
PRESENT:
COMMITTEE MEMBERS: Booth, Cummings, Golder, Peterson,
Romanowski
OTHERS PRESENT:
City Controller - Cafferillo
Deputy Controller - Thayer
Mayor - Nichols
City Chamberlain - Parsons
City Clerk - Paolangeli
Deputy Clerk - Boyle
Personnel Administrator - Saul
Administrator Associate - Patz
Fire Chief - Olmstead
Building Commissioner - Datz
Assistant City Attorney - Kennedy
Superintendent of Public Works - Thadani
Planning Director - Van Cort
Volunteer Coordinator - Lynch
Representatives from the Board of Fire Commissioners
Members of the Media
Representative from the Downtown Vision Task Force
1. Opening Comments
Chairperson Booth stated that the following additions were
made to the Committee's Agenda:
A. Executive Session - Possible Acquisition of
Property
B. Building Commissioner - Discussion on Employee
Picnic
C. Executive Session - DPW Appointment of City
Electrician
D. Discussion & Resolution on Ithaca Housing
Authority Salaries Comparability
Members from the public were asked to address the Committee
on any issue; no members spoke.
2 . Fire Department Request for Approval of Service Awards
Program for Volunteer Fire Fighters
Fire Chief Olmstead, Volunteer Coordinator Lynch, and
members of the Board of Fire Commissioners presented a
request to approve a Service Awards Program for the City's
Volunteer Fire Fighters.
Coordinator Lynch and Fire Chief Olmstead explained the
Service Awards Program to the Committee. It was stated that
BUDGET & ADMINISTRATION MINUTES - 8/22/90
money for a Service Awards Program was placed in the 1990
City Fire Department Budget. In order to establish a
Service Awards Program, the Program must be approved by
Common Council, with at least a 60% approval, and then the
public must vote and approve the plan at a referendum during
the November 1990 general election.
Coordinator Lynch explained numerous details regarding the
two possible types of Service award programs: (1) Defined
Benefit Program, (2) Defined Contribution Program.
Coordinator Lynch stated that an RFP for proposed programs
was sent out back in July, and two proposals were received
from leading providers of these plans: Unity Mutual Life
Insurance Company out of Syracuse and Volunteer Firemen's
Insurance Services out of York, PA.
The Board of Fire Commissioners reviewed the two proposals
and found the following items:
A. The Defined Benefit Program appealed more to a
fire fighter that is in the mid 30 's or older.
B. The Defined Contribution Program provided greater
benefits to the mid 20 ' s fire fighter and less of
a benefit to the older fire fighter.
The Board of Fire Commissioners, after significant review,
recommended a Defined Benefit Plan for the City's Volunteer
Firemen. The Defined Benefit Program recommended would have
a monthly benefit of $15/month, an entitlement age of 65,
and an award of five years credit for past service prior to
the current year.
Coordinator Lynch further explained that two estimates on
total costs for this type of defined benefit plan were
.received, as follows: (both estimates were based on the
parameters already explained)
A. Volunteer Firemen' s Insurance Services - Total
cost $30, 056 - Includes Life Insurance Benefit.
B. Unity Mutual - Total Cost $24 ,946 - offers a Life
Insurance benefit at an additional cost of $2, 500
for a total cost of $27, 615. The life insurance
benefit is offered outside the program and would
not have to be voted on at the general election in
November.
It was noted that the 1990 Fire Department budget was
approved with a $30, 000 item for a Service Awards Program.
The City would pay the premium of $24, 600 to Unity Mutual,
(the recommended company) which includes amortization of the
past service credit of qualified volunteers. The amount can
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
be amortized over ten years. The amount is based on the
number of qualified volunteers in the program. Currently
the qualified volunteers that would be eligible for this
program would be 32 people. Adjustments would be made
throughout the ten years, based on experience and the actual
members participating in the plan. After the age of 65, the
volunteer would receive a benefit of $15/month for life for
every year of qualified service.
Fire Chief Olmstead stated that once the plan has been
approved by the public, the plan is in place forever or
until another referendum is passed to discontinue the plan.
City Controller Cafferillo stated that based on his review
of the RFP's there are several questions that need to be
clarified, including the following:
A. What happens with a change of Carrier.
B. Why the Company recommended (United Mutual) has
only a B+ rating, compared to the other Company' s
A rating.
C. The Conference of Mayors has raised a significant
question - i.e. , whether under the Federal Fair
Labor Standards Act, the volunteers would become
paid personnel of the City because of the use of
this benefit program.
D. List of references in New York State.
Coordinator Lynch and Fire Chief Olmstead presented the
Committee with a draft resolution regarding the Service
Award Program, which would include the life insurance
benefit. The approximate numbers that were included in the
draft resolution were as follows:
A. The program would consist of a defined benefit
plan as a service award at an annual estimated
cost of $780 per participant.
B. Total estimated program cost of $24,946.
C. An increase in real property taxes of the City of
Ithaca of approximately 7. 8 cents per 1000 1990
assessed valuation; 8. 6 cents per 1000 1990
assessed valuation if the life insurance option is
included.
D. Annual administrative cost of $396.
The following motion was made pending satisfactory
resolution of the four questions outlined earlier:
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
WHEREAS, the City of Ithaca is eligible to establish a
service award program pursuant to Article 11-A of General
Municipal Law; and
WHEREAS, the Board of Fire Commissioners and Common Council
have considered the establishment of a service award program
for volunteer members of the Ithaca Fire Department; and
WHEREAS, the City of Ithaca has solicited proposals from
contractors for investment and administrative services
related to a service award program and has thoroughly
reviewed the proposals received; and
WHEREAS, a defined benefit plan as a service award could be
established for an annual estimated cost of $779. 57 per
participant; with a total annual estimated program cost of
$24,946.21, representing approximately $ .078 per $1, 000
assessed valuation increase in the real property taxes of
the City of Ithaca; with the annual administrative expense
of such a program estimated to be $396. 00; and
WHEREAS, such a program would provide an eligible volunteer
fire fighter with an anticipated payment of $15. 00 per month
for life for each year of credited service; and
WHEREAS, the plan shall also provide for retroactive service
credit of up to five years from the date of the program's
establishment; and
WHEREAS, the plan shall also provide death and disability
benefits and life insurance benefits for eligible volunteer
fire fighters; and
WHEREAS, the plan is described in an August 29, 1990
memorandum from Marcia Lynch, Volunteer Coordinator, to
Common Council; now, therefore be it
RESOLVED:
1. That the City of Ithaca hereby agrees to establish
a service award program for volunteer members of the Ithaca
Fire Department as of December 1, 1990, as such program is
described in said August 29, 1990 memorandum.
2 . That the program shall consist of a defined
benefit plan with investment and administrative services to
be provided by Unity Mutual Life Insurance Company.
3 . That the Board of Fire Commissioners shall, on the
advice of the City Attorney, be authorized to execute a
contract with Unity Mutual Life Insurance on behalf of the
City of Ithaca.
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
4 . That the Board of Fire Commissioners of the City
of Ithaca is hereby designated as the Service Award Program
Committee and is authorized to submit recommendations to
Common Council regarding aspects of the award program which
are, by law, obligations of the program sponsor.
5. That the City Clerk be and hereby is authorized to
take all actions necessary to lawfully submit this
resolution for the approval or disapproval of the qualified
electors of the City of Ithaca at the general election to be
held in the City of Ithaca on the 6th day of November, 1990
between the hours of 6: 00 a.m. and 9: 00 p.m.
6. That the proposition to be voted upon shall read
as follows:
Shall the qualified electors of the City of Ithaca approve
the resolution adopted by the Common Council on the 5th day
of September, 1990, to establish a service award program for
volunteer members of the Ithaca Fire Department as of
December 1, 1990?
Such program would consist of a defined benefit plan as a
service award which could be established for an annual
estimated cost of $779 . 57 per participant; with a total
annual first year estimated program cost of $24, 946.21,
representing an increase in the City of Ithaca Real Property
tax rate of approximately $ . 078 per $1, 000 of 1990 assessed
valuation; with the annual administrative expense of such a
program estimated to be $396. 00. Such a program would
provide an eligible volunteer fire fighter, after he or she
reaches the age of 65, with an anticipated payment of $15. 00
per month for life for each year of credit service.
The motion passed 5-0.
3 . Finance Department - Tompkins County Request for
Participation in Trash Tag Sales for Low Income
Residents
City Chamberlain Parsons introduced Rebecca Bush from the
Tompkins County Department of Social Services. Chamberlain
Parsons stated that the City received a request by the
Tompkins County Department of Social Services to purchase
250 sheets of 1/2 tags for the Trash Tags Subsidy Program.
The County previously purchased $750 of full tags from the
City for this program and used approximately 5000 City tags
thus far. The County has recently expanded the subsidy
trash tag program. This request, similar to the previous
request by the County's Department of Social Services, is
asking that the City waive the handling charges on the 1/2
tags. Chairperson Booth asked Rebecca to send the City
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
Chamberlain a memo explaining the expansion of the program
in detail.
Rebecca was not sure how long the 250 half tags would last,
but felt that the full tags, previously requested, would
last through the end of 1991. It was noted that the County
would periodically be making these type of requests to the
City.
Alderperson Romanowski suggested that instead of purchasing
full tags and half tags that the Department should purchase
only half tags for the elderly because most people do not
dispose of 35 pounds of garbage. The following motion was
made:
WHEREAS, the Tompkins County Department of Social Services
has established a program to subsidize the sale of trash
tags to low income residents; now, therefore, be it
RESOLVED, that the City Chamberlain is authorized to sell
250 sheets of City half tags (17 lbs. tags) to the Tompkins
County Department of Social Services for the base tipping
fee cost of $4 . 20 per sheet, and be it further
RESOLVED, that Common Council reserves determination of
future City participation in this program, subject to an
evaluation of criteria established by the county for the
distribution of such tags by Social Services.
The motion passed 5-0.
4 . Building Department/City Attorney - Building Department
Fees
Building Commissioner Datz and Assistant City Attorney
Kennedy presented two different proposals to amend the
Building Department Fee Ordinance Section 27 . 45 (D) of
Chapter 26, Building Code Enforcement. It was noted that
this item was at B&A last month, but has been referred back
to B&A, from Common Council, for further discussion.
Commissioner Datz stated that the current Code Enforcement
provisions passed in December 1989 state that a charge of
$25 per rental unit up to two bedrooms plus an additional
$15 for each additional bedroom will be charged.
Commissioner Datz explained the two proposed amendments as
follows:
A. A straight $28 per hour fee for all time spent by
the housing inspector for a certificate of
compliance including and not limited to
correspondence, inspection, paper work and
transportation.
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BUDGET & ADMINISTRATION MINUTES- 8/22/90
B. A $40 fee for initial review + $28 per hour for
time spent by the housing inspector at the
premises doing the initial inspection to release a
certificate of compliance and for all additional
time spent on work relating to issuance of the
certificate.
Commissioner Datz stated he had no preference regarding
either proposal and could strongly justify each proposal.
He also felt that the smaller landlord may feel the second
proposal might cost them more money. Commissioner Datz felt
this way based on the comments he heard at last month' s
Common Council meeting. He noted that both proposals would
create administrative difficulties. After a brief
discussion, the following motion was made:
AN ORDINANCE AMENDING SECTION 27. 45 (D) OF CHAPTER 26
ENTITLED "BUILDING CODE ENFORCEMENT" OF THE CITY OF ITHACA
MUNICIPAL CODE.
BE IT ORDAINED AND ENACTED by the Common Council of the
City of Ithaca, New York, as follows:
1. That Section 27.45 (D) of the City of Ithaca
Municipal Code entitled "Certificate of Compliance" be and
the same is hereby amended to read as follows:
D. Before a certificate of compliance can be issued
there shall be paid to the Building Department a fee equal
to $28. 00 per hour for all time spent by the Housing
Inspector regarding the premises including, but not limited
to, time spent in correspondence, review of the appropriate
files, transportation and actual inspections of the
property.
3. Effective Date. This ordinance shall take effect
immediately in accordance with law and upon publication of a
notice, if required, as provided in Section 3 . 11 (B) of the
Ithaca City Charter.
The motion passed 3-2 . Alderperson Peterson and Chairperson
Booth voted against the motion.
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
5. Finance Department - City Clerk Request to Recodify the
City Code and Charter
City Clerk Paolangeli and Deputy City Clerk Boyle presented
a request to recodify the existing City Code and Charter.
The request was to pursue the recodification of the City
Charter and Municipal Code based on a proposal that will be
forthcoming from General Code Publishers.
Deputy City Clerk Boyle stated that the recodification of
the City Code and Charter is very much needed. The
following items were noted as some of the major problems
with the City's existing Code and Charter:
A. The Table of Contents and the Index are inadequate
and outdated.
B. Statutory references in the Code are outdated and
incomplete.
C. The Code's poor organization structure makes it
difficult to locate information, and the
inaccuracies make it difficult to rely on.
D. The historical references which indicate the
ordinances and local laws from which the text was
derived are poorly located and incomplete.
Deputy City Clerk Boyle explained that currently the City
Code and Charter are maintained by Municipal Consultants.
Municipal Consultants handles between 30 and 40 Codes and
has a staff of five employees. She explained numerous
problems that have existed in working with Municipal
Consultants.
In contrast, General Code Publishers handles approximately
1400 Codes and maintains a staff of 100 employees.
The estimated cost for such a project would be approximately
$22 , 000 - $25, 000 for 100 copies of the Code and Charter and
another $3, 000 a year to keep the Code and Charter properly
maintained. The payment for the project can be spread over
two years, and the entire Code and Charter should be
recodified within one year from the start of the project.
The cost of such a project would be budgeted in 1991 and
1992, if approved. This presentation has already been made
at a previous Charter and Ordinance Committee meeting.
It was noted that the Company (General Code Publishers) will
have a representative at the next Committee of the Whole
meeting of Common Council to answer questions and submit a
formal proposal. The Committee felt that the current
Company (Municipal Consultants) should also be asked to make
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
a proposal for the recodification of the City's current Code
and Charter. After a brief discussion, the following motion
was made:
RESOLVED, that the City pursue recodification of the City
Charter and Municipal Code pursuant to a proposal presented
by General Code Publishers, with a contract to be reviewed
by the City Attorney and presented to Common Council at its
next regularly scheduled meeting.
The motion passed 4-1. (Chairperson Booth voted in
opposition)
6. Planning Department - Downtown Vision Task Force -
Budget Request
Mayor Nichols and Planning Director Van Cort presented a
request to fund the 1990 Budget request for the Downtown
Vision Task Force. The request for the 1990 budget was
$39, 165.
The budget request includes $8, 665 for Personnel, $15,000
for a market study, $4, 000 for a consultant, $6, 500 for a
parking study and $5, 000 in Miscellaneous items. The
consultant is a nationally known expert on ' downtown
revitalization. It is hoped that this Task Force budget
request will successfully launch a downtown revitalization
effort.
City Controller Cafferillo stated that if portions of this
budget can be identified as relating to planning before
design of a parking structure in the downtown area, a
portion could be attributable to the City's down payment for
a Parking Facility Project.
Mayor Nichols stated that a revitalization of downtown is
needed and that the City needs to look ahead with some type
of directional change to improve the downtown area. The
work to be undertaken with this budget can make a
significant difference to the downtown. The Task Force,
comprised of many different downtown businesses and City
Common Council members, has been working together and has
many ideas for the revitalization of downtown. To continue
with these ideas the funding for the Task Force is strongly
needed.
Planning Director Van Cort stated that the market study
would probably take three to six months and needs to include
the holiday shopping season to properly reflect the market.
The market study will identify the market area, the type of
present and potential consumers in that area, and possible
opportunities for expanding the downtown area' s share of
local markets. Discussion continued on the Task Force and
the market study involved with this budget.
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
Alderperson Cummings stated that the budget funding for the
Vision Task Force is important and needs to be passed. She
is very supportive of this allocation of funds to revitalize
the downtown area.
Chairperson Booth suggested the following to the Committee:
A. Fund the total proposed budget, except for $3 , 000
in Miscellaneous. This would leave a total
funding of $36, 165. The softest part of this
budget is the $5, 000 Miscellaneous for the
supplies, telephone, travel, etc.
B. The funding for the $36, 165 would be as follows:
- Take $3, 665 from the Planning Dept. salary lines
- Take $3, 000 from the Planning Dept. contract
line
- Take $25, 500 from the capital reserve -
attribute it to the parking related issues which
would be a portion of the down payment if a
downtown parking facility were established
- Take $4, 000 from the General Fund Unrestricted
Contingency
Alderperson Cummings stated that she is concerned over the
$3 , 000 in cuts to the Miscellaneous items. The project
really needs to be done. We need to attribute as much as
possible of this budget to the parking facility.
Chairperson Booth stated that the $36, 165 would get the Task
Force started and that is the current goal of Vision Task
Force.
Planning Director Van Cort stated that the $3, 000 from the
Planning Department contract line would probably put that
account over budget. A discussion on funding for the Task
Force budget followed. The following motion was made:
WHEREAS, the Mayor and Common Council have established a
Downtown Vision Task Force to examine existing conditions
and recommend alternatives which may be undertaken by the
City and the private sector relative to parking, marketing,
promotional and other related activities to strengthen the
downtown business district and
WHEREAS, the Downtown Vision Task Force has recommended
several initial areas for study, now, therefore, be it
RESOLVED, that an amount not to exceed $39, 165 be authorized
as follows:
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
Personnel Services
Clerical, Full-time 35 hrs/wk (4 mos. ) $5, 000
Professional, Part-time
17 . 5 hrs/wk (4 mos. ) 3, 665
Project Expenses relative to Parking,
Marketing, Promotion and Other
Related Activities $30, 500
Total $39, 165
and be it further
RESOLVED, THAT $36, 165 be transferred to account A8020-425,
Planning and Development Contractual Services, to be
combined with existing funds and that the $36, 165 be
provided as follows:
A. Transfer $4, 000 from account A1990 Unrestricted
Contingency.
B. Transfer $3, 665 from account A8020-110
C. Transfer $28, 500 from Capital Reserve #14 for
parking areas.
The representative from the Downtown Vision Task Force urged
the Committee to vote to include the $3 , 000 from the
proposed cut by Chairperson Booth. He stated he would hate
to see the Task Force hampered by a few thousand dollar lack
of funding.
The motion passed 3-2 . Alderperson Peterson voted against
the motion because she felt the funding was $20, 000 too
high. Alderperson Golder also voted against this motion.
He felt the merchants should assist in the contribution.
Chairperson Booth stated to the Task Force and the Mayor
that in the future there will have to be significant
contributions from other sources other than the City to the
Downtown Vision Task Force. The Mayor agreed.
7 . Building Department/Personnel Department - Request for
Funding of Employee Picnic
Building Commissioner Datz and Personnel Administrator Saul
presented a request to fund an employee picnic for City
employees.
Building Commissioner Datz stated that he was representing
the Department Heads from the City to request funding for an
Employee Recognition Picnic. Commissioner Datz stated that
he would like some direction as to the number of people to
invite and how to fund the picnic.
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
Commissioner Datz stated the preliminary plans included the
following:
A. Picnic at Stewart Park
B. Chicken Bar-B-Que with all the necessary
accompaniments.
C. Time: 1 - 5 P.M.
D. Date: Friday, September 28, 1990
E. Suspend business for that afternoon except for
emergency services.
F. Council members and Department Heads would serve
City employees in recognition of the fine
job they do for the City.
G. Picnic is for employees, families, City Boards and
Commissions.
H. Five to six dollars per person with total
estimated cost for employees only, of $3, 000.
Commissioner Datz suggested that in 1991 that this item be
budgeted; however, it was noted that this year's picnic is
not budgeted. Personnel Administrator Saul stated that this
would be considered time off and that the unions will have
to be notified so that there will be no problems with the
employees that have to work.
Chairperson Booth suggested that only the City employees be
invited to the picnic and that it stay on a work day to show
recognition for City employees. If families were invited
the financial implications would be much greater. If, in
the future, we decide to expand the picnic to include
families, Boards and Commissions, then that can be done.
After a brief discussion, the following motion was made:
WHEREAS, the Mayor, Common Council and the Department Heads
would like to sponsor a picnic for our employees in
recognition of their dedicated and outstanding service to
the City of Ithaca; now, therefore, be it
RESOLVED, that an amount not to exceed $3, 000 be transferred
from account A1990 unrestricted contingency to account
A1430-440 Personnel Staff Development to fund this event.
Motion passed 5-0.
8 . Report From Executive Session
The Committee made a motion to move into executive session,
approved 5-0, to discuss a number of various topics for
which an executive session is permissible.
After a long executive session, the Committee approved 4-0
(Cummings excused) to move back into regular session.
Chairperson Booth stated that the Committee acted on the
following items:
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
A. Appointment of Senior Typist - Building Dept.
RESOLVED, that Kathleen Boyd be appointed to the position of
Senior Typist in the Building Department at an annual salary
of $16, 031 that being Step 5 on the 1990 CSEA Administrative
Unit Compensation Plan, effective September 17, 1990.
The motion passed 5-0.
B. Central Processing Facility Litigation
The Committee decided not to recommend that Council appeal
the Central Processing Facility Judicial decision in the
litigation between the City of Ithaca and Tompkins County.
The above decision passed 3-2 (dissent - Cummings and
Romanowski) . Further action may be possible at the Common
Council 's next Committee of the Whole meeting.
C. Fire Station #6 - Possible Property Sale
No action was taken by the Committee. Alderperson Cummings
was excused for the remainder of the meeting. The City
Attorney has been directed to further investigate various
proposals that have been received regarding this property.
D. Request to Accommodate A Maternity Leave -
Personnel Department
RESOLVED, that the personnel roster of the Personnel
Department be temporarily amended from September 3, 1990 to
December 31, 1990, to accommodate a maternity leave request,
as follows:
Delete: One Senior Stenographer (full-time)
Add: One Senior Stenographer (28 hrs/wk)
The motion passed 4-0.
E. Request for Employee Incentive Award
Finance Department
WHEREAS, the City Controller has recommended Administrative
Secretary Barbara Ruane for an Employee Incentive Award
pursuant to the policy and procedures established by the
Budget and Administration Committee, and
WHEREAS, the City Controller has provided the Budget and
Administration Committee with substantial justification for
granting this Employee Incentive Award, and
WHEREAS, the City Controller's recommendation complies with
the policy and procedures established by the Budget and
Administration Committee; now, therefore, be it
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
RESOLVED, that Barbara Ruane' s salary be increased by eight
(8%) percent to an annual salary of $25, 693 , effective
August 15, 1990.
The motion passed 3-1. Alderperson Golder voted against the
motion based on his nonsupport of employee incentive awards.
F. Appointment of City Electrician
RESOLVED, that James L. Crandall be provisionally appointed
to the position of City Electrician in the Department of
Public Works, at an annual salary of $21, 228 . that being
Step 4 of the 1990 CSEA Administrative Unit Compensation
Plan, effective September 10, 1990.
The motion passed 3-1. Alderperson Golder voted against the
motion.
G. Appointment of Wastewater Treatment Plant
Operator Trainee
RESOLVED, that Derek Overstrom be appointed to the position
of Wastewater Treatment Plant Operator Trainee at the Ithaca
Area Wastewater Treatment Facility at an annual salary of
$15, 671, that being Step 4 on the 1990 CSEA Administrative
Unit Compensation Plan, effective September 6, 1990.
The motion passed 4-0.
H. Labor Negotiations
The Committee took a number of positions relating to the
three contracts under negotiations: CSEA DPW Unit, Executive
Unit and Chief Officer's Unit for the Fire Department. At
-this time the Committee's positions will not be revealed as
these contracts are currently under negotiation.
I. Possible Property Acquisition
Due to time constraints the Committee did not discuss this
item.
9 . DPW - Request to Amend the Wastewater Treatment Plant
Authorized Equipment List
Superintendent of Public Works Thadani presented a request
to amend the 1990 Wastewater Treatment Plant Equipment list
for a Hydraulic Puller set in the amount of $1,867. 50.
It was noted that this item does not impact the budget.
After a brief discussion, the following motion was made:
RESOLVED, that the authorized equipment list for the
Wastewater Treatment Plant be amended by adding one
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
hydraulic puller at a cost not to exceed $1,868, and be it
further
RESOLVED, that $1, 868 be transferred from account J1990
Unrestricted Contingency to account J8150-225, Other
Equipment.
The motion passed 4-0.
10. Ithaca Housing Authority Salary Comparisons
Chairperson Booth stated that the City is required under
Federal law to certify that the Ithaca Housing Authority's
salaries have been compared to the City salaries and appear
comparable.
The Committee reviewed the salaries and stated that they are
comparable to our salaries in related positions. The
following motion was made:
WHEREAS, the Ithaca Housing Authority is mandated by the
Department of Housing and Urban Development, our funding
agency, to demonstrate that the salaries and wages of the
employees of said Housing Authority are comparable with the
practices of the local governing body for all positions of
similar responsibility and required competence, and
WHEREAS, the City of Ithaca authorized a 6% increase for
1990, including step increases for qualified employees; now,
therefore be it
RESOLVED, that the Ithaca Housing Authority authorize a 6%
increase for all qualified employees to bring the IHA
employees closer to parity and comparability with City of
Ithaca employees, and be it further
RESOLVED, that the IHA establish the following positions,
comparability and salary ranges for its Public Housing
Section and covered by its Operating Budget:
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BUDGET & ADMINISTRATION MINUTES - 8/22/90
Comparable Salary Range
Position Position and Salary
Executive Director Director of Planning & $41285-$61113
(14 years) Development/Controller $46750 (oiler. )
8250 (Sec. 8)
Salary $55000
Assistant Director Deputy Director Plan- $32797-$48548
(14 years) ning Dept. (35 hrs. )
Salary $37132
Principal Account City of Ithaca CSEA $16416-$20772
Clerk (13 years) (40 hrs. ) Salary $27979
Administrative City of Ithaca CSEA $17159-$21711
Secretary (11 yrs) (35 hrs. ) Salary $21871
Site Manager Planner III $18872-$23878
(8 years) (40 hrs. ) $12716 (oper. )
$12716 (Sec8/Vo)
Salary $25433
Tenant Relations Administrative $15467-$19571
Asst. (6 mos. ) Asst. (35 hrs. ) Salary $14850
Account Clerk City of Ithaca CSEA $11488-$14 , 537
Typist (5 yrs. ) (35 hrs. ) Salary $13729
Sr. Acct. Clerk City of Ithaca CSEA $14405-$18226
Typist (New) (40 hrs. ) $10533 (Oper. )
(Lateral transfer from City of Ithaca) 5671 (Sec 8)
Salary $16204
Director of Recreation Super- $18872-$23878
Resident Services visor CSEA (35 hrs. )
(2 years) Salary $19101
Superintendent of Ithaca School District **Range not
Maintenance (40 hrs) available
(17 years) Salary $26449
Stock Manager City of Ithaca CSEA ** Range not
(5 years) (40 hrs) available
Salary $20293
Building Mainten- Maintainer CSEA $6. 50-$7 . 60/hour
ance Mechanic (40 hrs) IHA $10. 55 + O.T.
(13 years) guaranteed
Salary * $22740
16
BUDGET & ADMINISTRATION MINUTES - 8/22/90
Building Mainten- Maintainer CSEA $6. 50-$7. 60/hour
ance Mechanic IHA $9.99 + O.T.
(12 years) guaranteed
Salary * $21499
Maintenance Worker City of Ithaca CSEA $5.86-$6.84/hour
(9 years) (40 hrs. ) IHA $7. 83 + O.T.
guaranteed
Salary * $16850
Maintenance Worker City of Ithaca CSEA $5.86-$6.84/hour
(5 years) (40 hrs. ) IHA $7. 31 + O.T.
guaranteed
Salary * $15732
Maintenance Worker City of Ithaca CSEA $5. 86-$6.84/hour
(4 years) (40 hrs. ) IHA $7. 17 + O.T.
guaranteed
Salary * $15430
Laborer City of Ithaca CSEA $5.49-$6.43/hour
(4 years) (40 hours) IHA $6.71 + O.T.
guaranteed
Salary * $14480
Laborer City of Ithaca CSEA $5.49-$6.43/hour
(4 months) (40 hours) IHA $5.99 + O.T.
guaranteed
Salary * $12926
Laborer (Summer Help) Seasonal $5. 00/hour
$2, 600
Laborer (Summer Help) Seasonal $5. 00/hour
$2, 600
Summer Camp Directors/ Seasonal $13000
Counselors
Recreation Assistant $6. 50/hour
SECTION 8/VOUCHER
Section 8 Planner II - CSEA $21689-$27444
Administrator (40 hrs. ) Salary $28787
(13 years)
Tenant Selector Administrative $15467-$19571
(2 years) (40 hrs) Assistant - CSEA
Salary $17334
Account Clerk/ City of Ithaca CSEA $13095-$16570
Typist (2 yrs) (40 hrs) Salary $14106
17
BUDGET & ADMINISTRATION MINUTES - 8/22/90
Account Clerk/ City of Ithaca CSEA $13095-16570
(1 year) (40 hrs. ) Salary $13917
Section 8 Assis- *See Site Manager $18872-$23878
tant (Pro-rated Planner III $12716 (Sec8/Vo)
salary) (40 hrs. )
(8 years) Salary $25433
and be it further
RESOLVED, that a copy of this resolution be forwarded to the
Common Council of the City of Ithaca for their compliance
with Section 3 , Article 32 (1) of the New York State Housing
Law.
* Per U.A.W. Union Contract
** No range available from City of Ithaca Civil Service
Office
The motion passed 3-0-1. Alderperson Golder abstained on
the motion because of a lack of knowledge regarding the
procedure under which this type of request is made. It was
noted that this is an annual resolution by this Committee.
The meeting adjourned at 1:20 A.M.
NOTE: In many cases the actual texts of the resolutions
presented in these minutes were prepared following the
Committee' s deliberations and decisions on the matters
involved. The resolutions presented here are in complete
accord with decisions made by the Committee.
18
CAPITAL IMPROVEMENTS REVIEW COMMITTEE
MINUTES
AUGUST 22 , 1990 MEETING
COMMITTEE RECOMMENDATIONS
PRESENT: Alderperson Hoffman, Alderperson Booth, Director of Planning
Van Cort, Superintendent of Public Works Thadani, BPW
Commissioner Berg, City Controller Cafferillo, Deputy
Controller,. - hayer, (BPW Vice Chair Reeves was not present,
however her vote was included through Commissioner Berg)
The following are the Capital Improvement Review Committee' s
recommendations for the 1991 Capital Budget. Please note that the
earlier portion of the meeting will be summarized in minutes by Planning
Department Staff member Jon Meigs .
The following reflects the voting summary of the Committee and their
recommendations to the Mayor and the B&A Committee during the upcoming
1991 Budget discussions .
1 . IAWWTP Sludge Composting Facility ($3 , 600 , 000) - Defer Capital
Project set-up - The consensus of the Committee was to defer
the establishment of the project and implement into the five
year Capital Improvement plan. No action taken. ,
Slc�d�e i I (ten<< Ont• t G.a.Awf,�ri
2 . Raw Water Reservoir Renovation ($2 , 500 , 000) - Defer Capital Project
set-up - The Consensus of the Committee was to defer the
establishment of the project and implement into the five year
""Jo— Capital Improvement plan. No action taken.
4W3 . Treatment Plant Replacement ($7 , 500 , 000) - Defer Capital Project
set-up - The consensus of the Committee was to defer action
on this Capital Project. However, 'the Committee stressed
that this project was a high priority item and that a study-ts
out of existing funding in Capital Project #502 is
recommended.
4. Exhaust Extraction System ($84 , 000) - High Priority Project - The
consensus of the Committee was that because of health and
safety risks to Fire Department Personnel that this project
was a high priority item.
5 . City Court Facility ($1 , 270 , 000) - High Priority Project - The
Committee felt because of the New York State law change for
the Court Facilities, that this project is very important and
must be established to meet current required time schedules
imposed by the New York State Court System.
6. Elmira Road Sidewalks ($250 , 000) - It was noted that this is an
existing Capital Project #237 and the Committee recommended
that the project be started so that costs attributable to
this project can be recouped through the use of benefit
assessments .
Capital Improvements Revicw Committee - Meeting of 8/22/90 page 2
7 . S . Meadow St. Widening ($75 , 000+/-) - Medium Priority Project - The
Committee recommended that the Engineering Department arrive
at a more reflective cost than the $75, 000 estimate
requested. The Committee felt the project would have a
greater cost.
8 . Parking Facility Study ($150 , 000) - Medium Priority Project - The
consensus of the Committee was to classify this project as a
medium priority project and that the $150, 000 include a
Study and Design for the possibility of a new Parking
Facility Structure in the City. Planning Director Van Cort
felt this project was of high priority to the City.
9. Parking Structure Graphics ($2 , 500) - Do not establish capital
project - the consensus of the Committee was that the dollar
amount was too small for a capital project and that such a
project should be - funded by the operation budget.
Alderperson Booth stated the project should be done, but not
as a capital project.
10 . Green St. Ramp ($1 , 250 , 000) - It was noted that the capital project
#224 has already been established for this purpose. The
Committee felt this project should be started as soon as
possible.
11 . N. Cayuga St. @ Cascadilla St. Bridge ($524 , 856) - this project has
been already established as capital project #234 . The
project is currently in the design phase. No action was
taken.
12 . Marshall/Monroe Bridge ($50 , 000) - High to medium priority
project - Voting on this project was 4-3-1 (high priority,
medium priority, low priority) . The consensus of the
Committee was that the project was a high to medium
priority.
13 . Bikeway Acquisition $ Bridge ($40 , 000) - Medium Priority Project -
the consensus of the Committee was to convert the $40 , 000
currently in Restricted Contingency to a capital project for
said purpose .
14 . City Signage and . Design ($15 , 750) - Low Priority Project - The
consensus of the Committee was that the project was a low
priority project. Planning Director Van Cort stated that he
felt the project was important and should be of high
priority. The project amount was noted to be for the design
portion of the project only.
15 . Commons Repairs ($300 , 800) - The presentation for this project was
presented in two forms . The high priority items of the
repairs were presented as one dollar amount, $132 , 000 , and
the other repairs totalled $168 , 800 . The Committee voted on
the repairs separately.
Capital Improvements Review Committee - Meeting of 8/22/90 page 3
The Commons Repair ($132 , 000) - The Committee consensus was
that this project was of high priority. The project
included repairs on the Commons to brickwork,
grates/manholes, patch holes and playground. The Committee
also stated that current dollars available in the General
Fund will be attributed to the $132 , 000 .
The Commons Repair Other ($168 , 800) - The Committee voted 2-
1-4 that this project had a medium to low priority.
16. Southwest Master Plan ($105 , 000) - Medium Priority Project - Voting
on the project was 2-5-1 . The consensus of the Committee
was to classify the project as Medium Priority. Planning
Director Van Cort stated that the project was a study of
existing conditions at the Southwest Park area and the
establishment of an . Infrastructure Plan and area mapping.
BPW Commissioner Berg stated that the study should be
performed prior to the development of land in this area, but
at this time the land development will not be done for some
time.
17 . Cascadilla Creek Bridge Lighting (Dollar Allocation Unknown) - Low
Priority Project - Voting on the project was 0-0-7 . The
consensus of the Committee was that because of the unknown
amount of dollar allocation for the project it is a low
priority project.
18 . Skateboard Site ($65 , 000) - Medium Priority Project - Voting on the
project was 1-3-3 . The Committee felt the project was a
worthwhile endeavor, however some questions still needed to
be answered concerning insurance and liability issues .
19 . _Northside Neighborhood Park ($55 , 000) - Low Priority Project -
Voting on the project was 2-2-4. The Committee was unsure
as to the exact nature of the park and how the estimated
cost request was developed.
20 . Six Mile Creek Land Acquisition ($145 , 000) - Medium to High
Priority Project - Voting on the project was 4-2-2 . It was
stated that this project wa� involve the use of lands
below the water shed. M"`'1
21 . Youth Bureau Landscaping ($40 , 500) - Low Priority Project - Voting
on the project was 0-3-5 . It was the consensus of the
Committee that this project was the least important of the
Youth Bureau requested projects .
22 . Youth Bureau Floor Repair ($15 , 000 - $100 , 000) - Low Priority
Project - Voting on the project was 1-3-4 . The Committee
recommended that an improved cost estimate of the dollar
amount needs to be established before the project can be
recommended.
Capital Improvements Review Committee - Meeting of 8/22/90 page 4
23 . Youth Bureau Air Conditioning ($100 , 000) - Medium Priority
Project - Voting on the project was 2-5-1 . It was noted
that to improve the working environment for the summer
months at the Youth Bureau, this project needs to be done.
24. Youth Bureau Acoustics ($80 , 000) - High Priority Project - Voting
on the project was 6-1-1 . The consensus of the Committee
was that this project was important to the Youth Bureau
because of the noise problem that is currently occurring due
to the poor design of the building.
25 . Cass Park Facility Additions ($300 , 000) - The project was split
into two votes by the Committee. The Facility addition
project included two large projects, the Rink end enclosure
and the Lobby expansion.
The Rink End Enclosure was given a low priority by the
Committee. Voting results were 0-3-5 . The Lobby Expansion
was given a medium priority by the Committee. Voting
results were 1-5-2 .
26 . Southside Center Renovations ($240 , 000) - Medium to Low Priority
project - Voting on the project was 1-3-4 . Discussions on
ownership and renovations to the Southside Building took
place. ti,VJ(UtC-y\
27 . Cass Park Water Slide ($50 , 000) - Low Priority Project - Voting on
the project was 1-0-7 . The consensus of the Committee was
that Cass Park had more important projects that needed to be
done before the addition of a water slide.
28 . GIAC Renovations ($450 , 000) - High Priority Project - Voting on the
project was 5-3-0 . It was the consensus of the Committee
that this project was important and needed to get started.
The Committee decided to establish the capital project for a
study of the building only in the amount of $25, 000 . Then,
at a later date, the project can be amended for the
remaining amount of the project. It was noted that $14, 000
was already allocated for this purpose in restricted
contingency and, when needed, should be used for this
project.
29 . DPW Consolidation ($2 , 500 , 000 to $3 , 000 , 000) - High Priority
Project - Voting on the project was 8-0-0 . The consensus of
the Committee was that the project was important, but a
study to evaluate a possible site for this project was more
important. Planning Director Van Cort estimated that such a
reorganization study would cost approximately $65 , 000 . It
was noted that the study would need to come back to the B&A
Committee for review before any expenditures are made.
J ` • v
Capital Improvements Review Committee - Meeting of 8/22/90 page 5
30 . City Hall Windows ($207 , 000) - Medium Priority Project - Voting on
the project was 3-4-1 . The Committee felt that further
review was needed for this project and that the estimated
funding of $207, 000 was too low and should be adjusted to
better reflect the actual cost of such a project.
31 . City Hall HVAC ($150 , 000 to $450 , 000) - High Priority Project -
Voting on the project was 7-1-0 . The consensus of the
Committee was that this was a much needed project because of
all the problems with the current City Hall HVAC System.
The Committee suggested that a Study be done to determine
the alternatives and to develop a better cost estimate.
The range in cost was due to the type of system installed.
After the Committee discussed each project the following list was
developed by priority to be recommended to the Mayor:
High Priority
1 . City Court Facility $1, 270 , 000
2 . Commons Improvements/Repairs $132, 000
3 . Youth Bureau Acoustics $80, 000
4 . DPW Study/Consolid tion $2 , 500 , 000 - $3, 000, 000
✓Study: $65 , 000
5 . Exhaust Extraction System $84, 000
6 . City Hall HVAC $150 , 000 - $450, 000
7 . GIAC Study/Renovations $25 , 000
edium Priority
8 . Marshall/Monroe Bridge $50, 000
9 . Six Mile Creek Land Acquisition $145 , 000
10 . Parking Facility Study $150, 000, IC, ynws
11 . Southwest Master Plan $105 , 000
12 . City Hall Windows $207, 000
13 . Bikeway Acquisition $ Bridge $40 , 000 ✓ '70'Tr"r
14 . S . Meadow Street Widening $75 , 000 +/- to
15 . Commons Improvements/Repairs Other $168, 800 ✓ �T
16. Youth Bureau Air Conditioning $100, 000
17 . Cass Rink Lobby Expansion $150 , 000
18 . Skateboard Park/Site $65 , 000
Low�(Priority
19 . Southside Center Renovations $240, 000
20 . Northside Neighborhood ,Park $55 , 000
21 . Youth Bureau Floor Repair $15 , 000 - $100 , 000
22 . Cass Rink Enclosure $150, 000
23 . City Signage and Design $15 , 750 ' S
24 . Youth Bureau Landscaping $40 , 500
25 . Cascadilla Creek Bridge Lighting (Unknown)
26. Cass Park Water Slide $50, 000
Meeting adjourned 12 : 55 P.M.