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HomeMy WebLinkAboutMN-B&A-1990-08-22 BUDGET AND ADMINISTRATION COMMITTEE MINUTES REGULAR MEETING 7: 30 PM AUGUST 22, 1990 PRESENT: COMMITTEE MEMBERS: Booth, Cummings, Golder, Peterson, Romanowski OTHERS PRESENT: City Controller - Cafferillo Deputy Controller - Thayer Mayor - Nichols City Chamberlain - Parsons City Clerk - Paolangeli Deputy Clerk - Boyle Personnel Administrator - Saul Administrator Associate - Patz Fire Chief - Olmstead Building Commissioner - Datz Assistant City Attorney - Kennedy Superintendent of Public Works - Thadani Planning Director - Van Cort Volunteer Coordinator - Lynch Representatives from the Board of Fire Commissioners Members of the Media Representative from the Downtown Vision Task Force 1. Opening Comments Chairperson Booth stated that the following additions were made to the Committee's Agenda: A. Executive Session - Possible Acquisition of Property B. Building Commissioner - Discussion on Employee Picnic C. Executive Session - DPW Appointment of City Electrician D. Discussion & Resolution on Ithaca Housing Authority Salaries Comparability Members from the public were asked to address the Committee on any issue; no members spoke. 2 . Fire Department Request for Approval of Service Awards Program for Volunteer Fire Fighters Fire Chief Olmstead, Volunteer Coordinator Lynch, and members of the Board of Fire Commissioners presented a request to approve a Service Awards Program for the City's Volunteer Fire Fighters. Coordinator Lynch and Fire Chief Olmstead explained the Service Awards Program to the Committee. It was stated that BUDGET & ADMINISTRATION MINUTES - 8/22/90 money for a Service Awards Program was placed in the 1990 City Fire Department Budget. In order to establish a Service Awards Program, the Program must be approved by Common Council, with at least a 60% approval, and then the public must vote and approve the plan at a referendum during the November 1990 general election. Coordinator Lynch explained numerous details regarding the two possible types of Service award programs: (1) Defined Benefit Program, (2) Defined Contribution Program. Coordinator Lynch stated that an RFP for proposed programs was sent out back in July, and two proposals were received from leading providers of these plans: Unity Mutual Life Insurance Company out of Syracuse and Volunteer Firemen's Insurance Services out of York, PA. The Board of Fire Commissioners reviewed the two proposals and found the following items: A. The Defined Benefit Program appealed more to a fire fighter that is in the mid 30 's or older. B. The Defined Contribution Program provided greater benefits to the mid 20 ' s fire fighter and less of a benefit to the older fire fighter. The Board of Fire Commissioners, after significant review, recommended a Defined Benefit Plan for the City's Volunteer Firemen. The Defined Benefit Program recommended would have a monthly benefit of $15/month, an entitlement age of 65, and an award of five years credit for past service prior to the current year. Coordinator Lynch further explained that two estimates on total costs for this type of defined benefit plan were .received, as follows: (both estimates were based on the parameters already explained) A. Volunteer Firemen' s Insurance Services - Total cost $30, 056 - Includes Life Insurance Benefit. B. Unity Mutual - Total Cost $24 ,946 - offers a Life Insurance benefit at an additional cost of $2, 500 for a total cost of $27, 615. The life insurance benefit is offered outside the program and would not have to be voted on at the general election in November. It was noted that the 1990 Fire Department budget was approved with a $30, 000 item for a Service Awards Program. The City would pay the premium of $24, 600 to Unity Mutual, (the recommended company) which includes amortization of the past service credit of qualified volunteers. The amount can 2 BUDGET & ADMINISTRATION MINUTES - 8/22/90 be amortized over ten years. The amount is based on the number of qualified volunteers in the program. Currently the qualified volunteers that would be eligible for this program would be 32 people. Adjustments would be made throughout the ten years, based on experience and the actual members participating in the plan. After the age of 65, the volunteer would receive a benefit of $15/month for life for every year of qualified service. Fire Chief Olmstead stated that once the plan has been approved by the public, the plan is in place forever or until another referendum is passed to discontinue the plan. City Controller Cafferillo stated that based on his review of the RFP's there are several questions that need to be clarified, including the following: A. What happens with a change of Carrier. B. Why the Company recommended (United Mutual) has only a B+ rating, compared to the other Company' s A rating. C. The Conference of Mayors has raised a significant question - i.e. , whether under the Federal Fair Labor Standards Act, the volunteers would become paid personnel of the City because of the use of this benefit program. D. List of references in New York State. Coordinator Lynch and Fire Chief Olmstead presented the Committee with a draft resolution regarding the Service Award Program, which would include the life insurance benefit. The approximate numbers that were included in the draft resolution were as follows: A. The program would consist of a defined benefit plan as a service award at an annual estimated cost of $780 per participant. B. Total estimated program cost of $24,946. C. An increase in real property taxes of the City of Ithaca of approximately 7. 8 cents per 1000 1990 assessed valuation; 8. 6 cents per 1000 1990 assessed valuation if the life insurance option is included. D. Annual administrative cost of $396. The following motion was made pending satisfactory resolution of the four questions outlined earlier: 3 BUDGET & ADMINISTRATION MINUTES - 8/22/90 WHEREAS, the City of Ithaca is eligible to establish a service award program pursuant to Article 11-A of General Municipal Law; and WHEREAS, the Board of Fire Commissioners and Common Council have considered the establishment of a service award program for volunteer members of the Ithaca Fire Department; and WHEREAS, the City of Ithaca has solicited proposals from contractors for investment and administrative services related to a service award program and has thoroughly reviewed the proposals received; and WHEREAS, a defined benefit plan as a service award could be established for an annual estimated cost of $779. 57 per participant; with a total annual estimated program cost of $24,946.21, representing approximately $ .078 per $1, 000 assessed valuation increase in the real property taxes of the City of Ithaca; with the annual administrative expense of such a program estimated to be $396. 00; and WHEREAS, such a program would provide an eligible volunteer fire fighter with an anticipated payment of $15. 00 per month for life for each year of credited service; and WHEREAS, the plan shall also provide for retroactive service credit of up to five years from the date of the program's establishment; and WHEREAS, the plan shall also provide death and disability benefits and life insurance benefits for eligible volunteer fire fighters; and WHEREAS, the plan is described in an August 29, 1990 memorandum from Marcia Lynch, Volunteer Coordinator, to Common Council; now, therefore be it RESOLVED: 1. That the City of Ithaca hereby agrees to establish a service award program for volunteer members of the Ithaca Fire Department as of December 1, 1990, as such program is described in said August 29, 1990 memorandum. 2 . That the program shall consist of a defined benefit plan with investment and administrative services to be provided by Unity Mutual Life Insurance Company. 3 . That the Board of Fire Commissioners shall, on the advice of the City Attorney, be authorized to execute a contract with Unity Mutual Life Insurance on behalf of the City of Ithaca. 4 BUDGET & ADMINISTRATION MINUTES - 8/22/90 4 . That the Board of Fire Commissioners of the City of Ithaca is hereby designated as the Service Award Program Committee and is authorized to submit recommendations to Common Council regarding aspects of the award program which are, by law, obligations of the program sponsor. 5. That the City Clerk be and hereby is authorized to take all actions necessary to lawfully submit this resolution for the approval or disapproval of the qualified electors of the City of Ithaca at the general election to be held in the City of Ithaca on the 6th day of November, 1990 between the hours of 6: 00 a.m. and 9: 00 p.m. 6. That the proposition to be voted upon shall read as follows: Shall the qualified electors of the City of Ithaca approve the resolution adopted by the Common Council on the 5th day of September, 1990, to establish a service award program for volunteer members of the Ithaca Fire Department as of December 1, 1990? Such program would consist of a defined benefit plan as a service award which could be established for an annual estimated cost of $779 . 57 per participant; with a total annual first year estimated program cost of $24, 946.21, representing an increase in the City of Ithaca Real Property tax rate of approximately $ . 078 per $1, 000 of 1990 assessed valuation; with the annual administrative expense of such a program estimated to be $396. 00. Such a program would provide an eligible volunteer fire fighter, after he or she reaches the age of 65, with an anticipated payment of $15. 00 per month for life for each year of credit service. The motion passed 5-0. 3 . Finance Department - Tompkins County Request for Participation in Trash Tag Sales for Low Income Residents City Chamberlain Parsons introduced Rebecca Bush from the Tompkins County Department of Social Services. Chamberlain Parsons stated that the City received a request by the Tompkins County Department of Social Services to purchase 250 sheets of 1/2 tags for the Trash Tags Subsidy Program. The County previously purchased $750 of full tags from the City for this program and used approximately 5000 City tags thus far. The County has recently expanded the subsidy trash tag program. This request, similar to the previous request by the County's Department of Social Services, is asking that the City waive the handling charges on the 1/2 tags. Chairperson Booth asked Rebecca to send the City 5 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Chamberlain a memo explaining the expansion of the program in detail. Rebecca was not sure how long the 250 half tags would last, but felt that the full tags, previously requested, would last through the end of 1991. It was noted that the County would periodically be making these type of requests to the City. Alderperson Romanowski suggested that instead of purchasing full tags and half tags that the Department should purchase only half tags for the elderly because most people do not dispose of 35 pounds of garbage. The following motion was made: WHEREAS, the Tompkins County Department of Social Services has established a program to subsidize the sale of trash tags to low income residents; now, therefore, be it RESOLVED, that the City Chamberlain is authorized to sell 250 sheets of City half tags (17 lbs. tags) to the Tompkins County Department of Social Services for the base tipping fee cost of $4 . 20 per sheet, and be it further RESOLVED, that Common Council reserves determination of future City participation in this program, subject to an evaluation of criteria established by the county for the distribution of such tags by Social Services. The motion passed 5-0. 4 . Building Department/City Attorney - Building Department Fees Building Commissioner Datz and Assistant City Attorney Kennedy presented two different proposals to amend the Building Department Fee Ordinance Section 27 . 45 (D) of Chapter 26, Building Code Enforcement. It was noted that this item was at B&A last month, but has been referred back to B&A, from Common Council, for further discussion. Commissioner Datz stated that the current Code Enforcement provisions passed in December 1989 state that a charge of $25 per rental unit up to two bedrooms plus an additional $15 for each additional bedroom will be charged. Commissioner Datz explained the two proposed amendments as follows: A. A straight $28 per hour fee for all time spent by the housing inspector for a certificate of compliance including and not limited to correspondence, inspection, paper work and transportation. 6 BUDGET & ADMINISTRATION MINUTES- 8/22/90 B. A $40 fee for initial review + $28 per hour for time spent by the housing inspector at the premises doing the initial inspection to release a certificate of compliance and for all additional time spent on work relating to issuance of the certificate. Commissioner Datz stated he had no preference regarding either proposal and could strongly justify each proposal. He also felt that the smaller landlord may feel the second proposal might cost them more money. Commissioner Datz felt this way based on the comments he heard at last month' s Common Council meeting. He noted that both proposals would create administrative difficulties. After a brief discussion, the following motion was made: AN ORDINANCE AMENDING SECTION 27. 45 (D) OF CHAPTER 26 ENTITLED "BUILDING CODE ENFORCEMENT" OF THE CITY OF ITHACA MUNICIPAL CODE. BE IT ORDAINED AND ENACTED by the Common Council of the City of Ithaca, New York, as follows: 1. That Section 27.45 (D) of the City of Ithaca Municipal Code entitled "Certificate of Compliance" be and the same is hereby amended to read as follows: D. Before a certificate of compliance can be issued there shall be paid to the Building Department a fee equal to $28. 00 per hour for all time spent by the Housing Inspector regarding the premises including, but not limited to, time spent in correspondence, review of the appropriate files, transportation and actual inspections of the property. 3. Effective Date. This ordinance shall take effect immediately in accordance with law and upon publication of a notice, if required, as provided in Section 3 . 11 (B) of the Ithaca City Charter. The motion passed 3-2 . Alderperson Peterson and Chairperson Booth voted against the motion. 7 BUDGET & ADMINISTRATION MINUTES - 8/22/90 5. Finance Department - City Clerk Request to Recodify the City Code and Charter City Clerk Paolangeli and Deputy City Clerk Boyle presented a request to recodify the existing City Code and Charter. The request was to pursue the recodification of the City Charter and Municipal Code based on a proposal that will be forthcoming from General Code Publishers. Deputy City Clerk Boyle stated that the recodification of the City Code and Charter is very much needed. The following items were noted as some of the major problems with the City's existing Code and Charter: A. The Table of Contents and the Index are inadequate and outdated. B. Statutory references in the Code are outdated and incomplete. C. The Code's poor organization structure makes it difficult to locate information, and the inaccuracies make it difficult to rely on. D. The historical references which indicate the ordinances and local laws from which the text was derived are poorly located and incomplete. Deputy City Clerk Boyle explained that currently the City Code and Charter are maintained by Municipal Consultants. Municipal Consultants handles between 30 and 40 Codes and has a staff of five employees. She explained numerous problems that have existed in working with Municipal Consultants. In contrast, General Code Publishers handles approximately 1400 Codes and maintains a staff of 100 employees. The estimated cost for such a project would be approximately $22 , 000 - $25, 000 for 100 copies of the Code and Charter and another $3, 000 a year to keep the Code and Charter properly maintained. The payment for the project can be spread over two years, and the entire Code and Charter should be recodified within one year from the start of the project. The cost of such a project would be budgeted in 1991 and 1992, if approved. This presentation has already been made at a previous Charter and Ordinance Committee meeting. It was noted that the Company (General Code Publishers) will have a representative at the next Committee of the Whole meeting of Common Council to answer questions and submit a formal proposal. The Committee felt that the current Company (Municipal Consultants) should also be asked to make 8 BUDGET & ADMINISTRATION MINUTES - 8/22/90 a proposal for the recodification of the City's current Code and Charter. After a brief discussion, the following motion was made: RESOLVED, that the City pursue recodification of the City Charter and Municipal Code pursuant to a proposal presented by General Code Publishers, with a contract to be reviewed by the City Attorney and presented to Common Council at its next regularly scheduled meeting. The motion passed 4-1. (Chairperson Booth voted in opposition) 6. Planning Department - Downtown Vision Task Force - Budget Request Mayor Nichols and Planning Director Van Cort presented a request to fund the 1990 Budget request for the Downtown Vision Task Force. The request for the 1990 budget was $39, 165. The budget request includes $8, 665 for Personnel, $15,000 for a market study, $4, 000 for a consultant, $6, 500 for a parking study and $5, 000 in Miscellaneous items. The consultant is a nationally known expert on ' downtown revitalization. It is hoped that this Task Force budget request will successfully launch a downtown revitalization effort. City Controller Cafferillo stated that if portions of this budget can be identified as relating to planning before design of a parking structure in the downtown area, a portion could be attributable to the City's down payment for a Parking Facility Project. Mayor Nichols stated that a revitalization of downtown is needed and that the City needs to look ahead with some type of directional change to improve the downtown area. The work to be undertaken with this budget can make a significant difference to the downtown. The Task Force, comprised of many different downtown businesses and City Common Council members, has been working together and has many ideas for the revitalization of downtown. To continue with these ideas the funding for the Task Force is strongly needed. Planning Director Van Cort stated that the market study would probably take three to six months and needs to include the holiday shopping season to properly reflect the market. The market study will identify the market area, the type of present and potential consumers in that area, and possible opportunities for expanding the downtown area' s share of local markets. Discussion continued on the Task Force and the market study involved with this budget. 9 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Alderperson Cummings stated that the budget funding for the Vision Task Force is important and needs to be passed. She is very supportive of this allocation of funds to revitalize the downtown area. Chairperson Booth suggested the following to the Committee: A. Fund the total proposed budget, except for $3 , 000 in Miscellaneous. This would leave a total funding of $36, 165. The softest part of this budget is the $5, 000 Miscellaneous for the supplies, telephone, travel, etc. B. The funding for the $36, 165 would be as follows: - Take $3, 665 from the Planning Dept. salary lines - Take $3, 000 from the Planning Dept. contract line - Take $25, 500 from the capital reserve - attribute it to the parking related issues which would be a portion of the down payment if a downtown parking facility were established - Take $4, 000 from the General Fund Unrestricted Contingency Alderperson Cummings stated that she is concerned over the $3 , 000 in cuts to the Miscellaneous items. The project really needs to be done. We need to attribute as much as possible of this budget to the parking facility. Chairperson Booth stated that the $36, 165 would get the Task Force started and that is the current goal of Vision Task Force. Planning Director Van Cort stated that the $3, 000 from the Planning Department contract line would probably put that account over budget. A discussion on funding for the Task Force budget followed. The following motion was made: WHEREAS, the Mayor and Common Council have established a Downtown Vision Task Force to examine existing conditions and recommend alternatives which may be undertaken by the City and the private sector relative to parking, marketing, promotional and other related activities to strengthen the downtown business district and WHEREAS, the Downtown Vision Task Force has recommended several initial areas for study, now, therefore, be it RESOLVED, that an amount not to exceed $39, 165 be authorized as follows: 10 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Personnel Services Clerical, Full-time 35 hrs/wk (4 mos. ) $5, 000 Professional, Part-time 17 . 5 hrs/wk (4 mos. ) 3, 665 Project Expenses relative to Parking, Marketing, Promotion and Other Related Activities $30, 500 Total $39, 165 and be it further RESOLVED, THAT $36, 165 be transferred to account A8020-425, Planning and Development Contractual Services, to be combined with existing funds and that the $36, 165 be provided as follows: A. Transfer $4, 000 from account A1990 Unrestricted Contingency. B. Transfer $3, 665 from account A8020-110 C. Transfer $28, 500 from Capital Reserve #14 for parking areas. The representative from the Downtown Vision Task Force urged the Committee to vote to include the $3 , 000 from the proposed cut by Chairperson Booth. He stated he would hate to see the Task Force hampered by a few thousand dollar lack of funding. The motion passed 3-2 . Alderperson Peterson voted against the motion because she felt the funding was $20, 000 too high. Alderperson Golder also voted against this motion. He felt the merchants should assist in the contribution. Chairperson Booth stated to the Task Force and the Mayor that in the future there will have to be significant contributions from other sources other than the City to the Downtown Vision Task Force. The Mayor agreed. 7 . Building Department/Personnel Department - Request for Funding of Employee Picnic Building Commissioner Datz and Personnel Administrator Saul presented a request to fund an employee picnic for City employees. Building Commissioner Datz stated that he was representing the Department Heads from the City to request funding for an Employee Recognition Picnic. Commissioner Datz stated that he would like some direction as to the number of people to invite and how to fund the picnic. 11 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Commissioner Datz stated the preliminary plans included the following: A. Picnic at Stewart Park B. Chicken Bar-B-Que with all the necessary accompaniments. C. Time: 1 - 5 P.M. D. Date: Friday, September 28, 1990 E. Suspend business for that afternoon except for emergency services. F. Council members and Department Heads would serve City employees in recognition of the fine job they do for the City. G. Picnic is for employees, families, City Boards and Commissions. H. Five to six dollars per person with total estimated cost for employees only, of $3, 000. Commissioner Datz suggested that in 1991 that this item be budgeted; however, it was noted that this year's picnic is not budgeted. Personnel Administrator Saul stated that this would be considered time off and that the unions will have to be notified so that there will be no problems with the employees that have to work. Chairperson Booth suggested that only the City employees be invited to the picnic and that it stay on a work day to show recognition for City employees. If families were invited the financial implications would be much greater. If, in the future, we decide to expand the picnic to include families, Boards and Commissions, then that can be done. After a brief discussion, the following motion was made: WHEREAS, the Mayor, Common Council and the Department Heads would like to sponsor a picnic for our employees in recognition of their dedicated and outstanding service to the City of Ithaca; now, therefore, be it RESOLVED, that an amount not to exceed $3, 000 be transferred from account A1990 unrestricted contingency to account A1430-440 Personnel Staff Development to fund this event. Motion passed 5-0. 8 . Report From Executive Session The Committee made a motion to move into executive session, approved 5-0, to discuss a number of various topics for which an executive session is permissible. After a long executive session, the Committee approved 4-0 (Cummings excused) to move back into regular session. Chairperson Booth stated that the Committee acted on the following items: 12 BUDGET & ADMINISTRATION MINUTES - 8/22/90 A. Appointment of Senior Typist - Building Dept. RESOLVED, that Kathleen Boyd be appointed to the position of Senior Typist in the Building Department at an annual salary of $16, 031 that being Step 5 on the 1990 CSEA Administrative Unit Compensation Plan, effective September 17, 1990. The motion passed 5-0. B. Central Processing Facility Litigation The Committee decided not to recommend that Council appeal the Central Processing Facility Judicial decision in the litigation between the City of Ithaca and Tompkins County. The above decision passed 3-2 (dissent - Cummings and Romanowski) . Further action may be possible at the Common Council 's next Committee of the Whole meeting. C. Fire Station #6 - Possible Property Sale No action was taken by the Committee. Alderperson Cummings was excused for the remainder of the meeting. The City Attorney has been directed to further investigate various proposals that have been received regarding this property. D. Request to Accommodate A Maternity Leave - Personnel Department RESOLVED, that the personnel roster of the Personnel Department be temporarily amended from September 3, 1990 to December 31, 1990, to accommodate a maternity leave request, as follows: Delete: One Senior Stenographer (full-time) Add: One Senior Stenographer (28 hrs/wk) The motion passed 4-0. E. Request for Employee Incentive Award Finance Department WHEREAS, the City Controller has recommended Administrative Secretary Barbara Ruane for an Employee Incentive Award pursuant to the policy and procedures established by the Budget and Administration Committee, and WHEREAS, the City Controller has provided the Budget and Administration Committee with substantial justification for granting this Employee Incentive Award, and WHEREAS, the City Controller's recommendation complies with the policy and procedures established by the Budget and Administration Committee; now, therefore, be it 13 BUDGET & ADMINISTRATION MINUTES - 8/22/90 RESOLVED, that Barbara Ruane' s salary be increased by eight (8%) percent to an annual salary of $25, 693 , effective August 15, 1990. The motion passed 3-1. Alderperson Golder voted against the motion based on his nonsupport of employee incentive awards. F. Appointment of City Electrician RESOLVED, that James L. Crandall be provisionally appointed to the position of City Electrician in the Department of Public Works, at an annual salary of $21, 228 . that being Step 4 of the 1990 CSEA Administrative Unit Compensation Plan, effective September 10, 1990. The motion passed 3-1. Alderperson Golder voted against the motion. G. Appointment of Wastewater Treatment Plant Operator Trainee RESOLVED, that Derek Overstrom be appointed to the position of Wastewater Treatment Plant Operator Trainee at the Ithaca Area Wastewater Treatment Facility at an annual salary of $15, 671, that being Step 4 on the 1990 CSEA Administrative Unit Compensation Plan, effective September 6, 1990. The motion passed 4-0. H. Labor Negotiations The Committee took a number of positions relating to the three contracts under negotiations: CSEA DPW Unit, Executive Unit and Chief Officer's Unit for the Fire Department. At -this time the Committee's positions will not be revealed as these contracts are currently under negotiation. I. Possible Property Acquisition Due to time constraints the Committee did not discuss this item. 9 . DPW - Request to Amend the Wastewater Treatment Plant Authorized Equipment List Superintendent of Public Works Thadani presented a request to amend the 1990 Wastewater Treatment Plant Equipment list for a Hydraulic Puller set in the amount of $1,867. 50. It was noted that this item does not impact the budget. After a brief discussion, the following motion was made: RESOLVED, that the authorized equipment list for the Wastewater Treatment Plant be amended by adding one 14 BUDGET & ADMINISTRATION MINUTES - 8/22/90 hydraulic puller at a cost not to exceed $1,868, and be it further RESOLVED, that $1, 868 be transferred from account J1990 Unrestricted Contingency to account J8150-225, Other Equipment. The motion passed 4-0. 10. Ithaca Housing Authority Salary Comparisons Chairperson Booth stated that the City is required under Federal law to certify that the Ithaca Housing Authority's salaries have been compared to the City salaries and appear comparable. The Committee reviewed the salaries and stated that they are comparable to our salaries in related positions. The following motion was made: WHEREAS, the Ithaca Housing Authority is mandated by the Department of Housing and Urban Development, our funding agency, to demonstrate that the salaries and wages of the employees of said Housing Authority are comparable with the practices of the local governing body for all positions of similar responsibility and required competence, and WHEREAS, the City of Ithaca authorized a 6% increase for 1990, including step increases for qualified employees; now, therefore be it RESOLVED, that the Ithaca Housing Authority authorize a 6% increase for all qualified employees to bring the IHA employees closer to parity and comparability with City of Ithaca employees, and be it further RESOLVED, that the IHA establish the following positions, comparability and salary ranges for its Public Housing Section and covered by its Operating Budget: 15 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Comparable Salary Range Position Position and Salary Executive Director Director of Planning & $41285-$61113 (14 years) Development/Controller $46750 (oiler. ) 8250 (Sec. 8) Salary $55000 Assistant Director Deputy Director Plan- $32797-$48548 (14 years) ning Dept. (35 hrs. ) Salary $37132 Principal Account City of Ithaca CSEA $16416-$20772 Clerk (13 years) (40 hrs. ) Salary $27979 Administrative City of Ithaca CSEA $17159-$21711 Secretary (11 yrs) (35 hrs. ) Salary $21871 Site Manager Planner III $18872-$23878 (8 years) (40 hrs. ) $12716 (oper. ) $12716 (Sec8/Vo) Salary $25433 Tenant Relations Administrative $15467-$19571 Asst. (6 mos. ) Asst. (35 hrs. ) Salary $14850 Account Clerk City of Ithaca CSEA $11488-$14 , 537 Typist (5 yrs. ) (35 hrs. ) Salary $13729 Sr. Acct. Clerk City of Ithaca CSEA $14405-$18226 Typist (New) (40 hrs. ) $10533 (Oper. ) (Lateral transfer from City of Ithaca) 5671 (Sec 8) Salary $16204 Director of Recreation Super- $18872-$23878 Resident Services visor CSEA (35 hrs. ) (2 years) Salary $19101 Superintendent of Ithaca School District **Range not Maintenance (40 hrs) available (17 years) Salary $26449 Stock Manager City of Ithaca CSEA ** Range not (5 years) (40 hrs) available Salary $20293 Building Mainten- Maintainer CSEA $6. 50-$7 . 60/hour ance Mechanic (40 hrs) IHA $10. 55 + O.T. (13 years) guaranteed Salary * $22740 16 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Building Mainten- Maintainer CSEA $6. 50-$7. 60/hour ance Mechanic IHA $9.99 + O.T. (12 years) guaranteed Salary * $21499 Maintenance Worker City of Ithaca CSEA $5.86-$6.84/hour (9 years) (40 hrs. ) IHA $7. 83 + O.T. guaranteed Salary * $16850 Maintenance Worker City of Ithaca CSEA $5.86-$6.84/hour (5 years) (40 hrs. ) IHA $7. 31 + O.T. guaranteed Salary * $15732 Maintenance Worker City of Ithaca CSEA $5. 86-$6.84/hour (4 years) (40 hrs. ) IHA $7. 17 + O.T. guaranteed Salary * $15430 Laborer City of Ithaca CSEA $5.49-$6.43/hour (4 years) (40 hours) IHA $6.71 + O.T. guaranteed Salary * $14480 Laborer City of Ithaca CSEA $5.49-$6.43/hour (4 months) (40 hours) IHA $5.99 + O.T. guaranteed Salary * $12926 Laborer (Summer Help) Seasonal $5. 00/hour $2, 600 Laborer (Summer Help) Seasonal $5. 00/hour $2, 600 Summer Camp Directors/ Seasonal $13000 Counselors Recreation Assistant $6. 50/hour SECTION 8/VOUCHER Section 8 Planner II - CSEA $21689-$27444 Administrator (40 hrs. ) Salary $28787 (13 years) Tenant Selector Administrative $15467-$19571 (2 years) (40 hrs) Assistant - CSEA Salary $17334 Account Clerk/ City of Ithaca CSEA $13095-$16570 Typist (2 yrs) (40 hrs) Salary $14106 17 BUDGET & ADMINISTRATION MINUTES - 8/22/90 Account Clerk/ City of Ithaca CSEA $13095-16570 (1 year) (40 hrs. ) Salary $13917 Section 8 Assis- *See Site Manager $18872-$23878 tant (Pro-rated Planner III $12716 (Sec8/Vo) salary) (40 hrs. ) (8 years) Salary $25433 and be it further RESOLVED, that a copy of this resolution be forwarded to the Common Council of the City of Ithaca for their compliance with Section 3 , Article 32 (1) of the New York State Housing Law. * Per U.A.W. Union Contract ** No range available from City of Ithaca Civil Service Office The motion passed 3-0-1. Alderperson Golder abstained on the motion because of a lack of knowledge regarding the procedure under which this type of request is made. It was noted that this is an annual resolution by this Committee. The meeting adjourned at 1:20 A.M. NOTE: In many cases the actual texts of the resolutions presented in these minutes were prepared following the Committee' s deliberations and decisions on the matters involved. The resolutions presented here are in complete accord with decisions made by the Committee. 18 CAPITAL IMPROVEMENTS REVIEW COMMITTEE MINUTES AUGUST 22 , 1990 MEETING COMMITTEE RECOMMENDATIONS PRESENT: Alderperson Hoffman, Alderperson Booth, Director of Planning Van Cort, Superintendent of Public Works Thadani, BPW Commissioner Berg, City Controller Cafferillo, Deputy Controller,. - hayer, (BPW Vice Chair Reeves was not present, however her vote was included through Commissioner Berg) The following are the Capital Improvement Review Committee' s recommendations for the 1991 Capital Budget. Please note that the earlier portion of the meeting will be summarized in minutes by Planning Department Staff member Jon Meigs . The following reflects the voting summary of the Committee and their recommendations to the Mayor and the B&A Committee during the upcoming 1991 Budget discussions . 1 . IAWWTP Sludge Composting Facility ($3 , 600 , 000) - Defer Capital Project set-up - The consensus of the Committee was to defer the establishment of the project and implement into the five year Capital Improvement plan. No action taken. , Slc�d�e i I (ten<< Ont• t G.a.Awf,�ri 2 . Raw Water Reservoir Renovation ($2 , 500 , 000) - Defer Capital Project set-up - The Consensus of the Committee was to defer the establishment of the project and implement into the five year ""Jo— Capital Improvement plan. No action taken. 4W3 . Treatment Plant Replacement ($7 , 500 , 000) - Defer Capital Project set-up - The consensus of the Committee was to defer action on this Capital Project. However, 'the Committee stressed that this project was a high priority item and that a study-ts out of existing funding in Capital Project #502 is recommended. 4. Exhaust Extraction System ($84 , 000) - High Priority Project - The consensus of the Committee was that because of health and safety risks to Fire Department Personnel that this project was a high priority item. 5 . City Court Facility ($1 , 270 , 000) - High Priority Project - The Committee felt because of the New York State law change for the Court Facilities, that this project is very important and must be established to meet current required time schedules imposed by the New York State Court System. 6. Elmira Road Sidewalks ($250 , 000) - It was noted that this is an existing Capital Project #237 and the Committee recommended that the project be started so that costs attributable to this project can be recouped through the use of benefit assessments . Capital Improvements Revicw Committee - Meeting of 8/22/90 page 2 7 . S . Meadow St. Widening ($75 , 000+/-) - Medium Priority Project - The Committee recommended that the Engineering Department arrive at a more reflective cost than the $75, 000 estimate requested. The Committee felt the project would have a greater cost. 8 . Parking Facility Study ($150 , 000) - Medium Priority Project - The consensus of the Committee was to classify this project as a medium priority project and that the $150, 000 include a Study and Design for the possibility of a new Parking Facility Structure in the City. Planning Director Van Cort felt this project was of high priority to the City. 9. Parking Structure Graphics ($2 , 500) - Do not establish capital project - the consensus of the Committee was that the dollar amount was too small for a capital project and that such a project should be - funded by the operation budget. Alderperson Booth stated the project should be done, but not as a capital project. 10 . Green St. Ramp ($1 , 250 , 000) - It was noted that the capital project #224 has already been established for this purpose. The Committee felt this project should be started as soon as possible. 11 . N. Cayuga St. @ Cascadilla St. Bridge ($524 , 856) - this project has been already established as capital project #234 . The project is currently in the design phase. No action was taken. 12 . Marshall/Monroe Bridge ($50 , 000) - High to medium priority project - Voting on this project was 4-3-1 (high priority, medium priority, low priority) . The consensus of the Committee was that the project was a high to medium priority. 13 . Bikeway Acquisition $ Bridge ($40 , 000) - Medium Priority Project - the consensus of the Committee was to convert the $40 , 000 currently in Restricted Contingency to a capital project for said purpose . 14 . City Signage and . Design ($15 , 750) - Low Priority Project - The consensus of the Committee was that the project was a low priority project. Planning Director Van Cort stated that he felt the project was important and should be of high priority. The project amount was noted to be for the design portion of the project only. 15 . Commons Repairs ($300 , 800) - The presentation for this project was presented in two forms . The high priority items of the repairs were presented as one dollar amount, $132 , 000 , and the other repairs totalled $168 , 800 . The Committee voted on the repairs separately. Capital Improvements Review Committee - Meeting of 8/22/90 page 3 The Commons Repair ($132 , 000) - The Committee consensus was that this project was of high priority. The project included repairs on the Commons to brickwork, grates/manholes, patch holes and playground. The Committee also stated that current dollars available in the General Fund will be attributed to the $132 , 000 . The Commons Repair Other ($168 , 800) - The Committee voted 2- 1-4 that this project had a medium to low priority. 16. Southwest Master Plan ($105 , 000) - Medium Priority Project - Voting on the project was 2-5-1 . The consensus of the Committee was to classify the project as Medium Priority. Planning Director Van Cort stated that the project was a study of existing conditions at the Southwest Park area and the establishment of an . Infrastructure Plan and area mapping. BPW Commissioner Berg stated that the study should be performed prior to the development of land in this area, but at this time the land development will not be done for some time. 17 . Cascadilla Creek Bridge Lighting (Dollar Allocation Unknown) - Low Priority Project - Voting on the project was 0-0-7 . The consensus of the Committee was that because of the unknown amount of dollar allocation for the project it is a low priority project. 18 . Skateboard Site ($65 , 000) - Medium Priority Project - Voting on the project was 1-3-3 . The Committee felt the project was a worthwhile endeavor, however some questions still needed to be answered concerning insurance and liability issues . 19 . _Northside Neighborhood Park ($55 , 000) - Low Priority Project - Voting on the project was 2-2-4. The Committee was unsure as to the exact nature of the park and how the estimated cost request was developed. 20 . Six Mile Creek Land Acquisition ($145 , 000) - Medium to High Priority Project - Voting on the project was 4-2-2 . It was stated that this project wa� involve the use of lands below the water shed. M"`'1 21 . Youth Bureau Landscaping ($40 , 500) - Low Priority Project - Voting on the project was 0-3-5 . It was the consensus of the Committee that this project was the least important of the Youth Bureau requested projects . 22 . Youth Bureau Floor Repair ($15 , 000 - $100 , 000) - Low Priority Project - Voting on the project was 1-3-4 . The Committee recommended that an improved cost estimate of the dollar amount needs to be established before the project can be recommended. Capital Improvements Review Committee - Meeting of 8/22/90 page 4 23 . Youth Bureau Air Conditioning ($100 , 000) - Medium Priority Project - Voting on the project was 2-5-1 . It was noted that to improve the working environment for the summer months at the Youth Bureau, this project needs to be done. 24. Youth Bureau Acoustics ($80 , 000) - High Priority Project - Voting on the project was 6-1-1 . The consensus of the Committee was that this project was important to the Youth Bureau because of the noise problem that is currently occurring due to the poor design of the building. 25 . Cass Park Facility Additions ($300 , 000) - The project was split into two votes by the Committee. The Facility addition project included two large projects, the Rink end enclosure and the Lobby expansion. The Rink End Enclosure was given a low priority by the Committee. Voting results were 0-3-5 . The Lobby Expansion was given a medium priority by the Committee. Voting results were 1-5-2 . 26 . Southside Center Renovations ($240 , 000) - Medium to Low Priority project - Voting on the project was 1-3-4 . Discussions on ownership and renovations to the Southside Building took place. ti,VJ(UtC-y\ 27 . Cass Park Water Slide ($50 , 000) - Low Priority Project - Voting on the project was 1-0-7 . The consensus of the Committee was that Cass Park had more important projects that needed to be done before the addition of a water slide. 28 . GIAC Renovations ($450 , 000) - High Priority Project - Voting on the project was 5-3-0 . It was the consensus of the Committee that this project was important and needed to get started. The Committee decided to establish the capital project for a study of the building only in the amount of $25, 000 . Then, at a later date, the project can be amended for the remaining amount of the project. It was noted that $14, 000 was already allocated for this purpose in restricted contingency and, when needed, should be used for this project. 29 . DPW Consolidation ($2 , 500 , 000 to $3 , 000 , 000) - High Priority Project - Voting on the project was 8-0-0 . The consensus of the Committee was that the project was important, but a study to evaluate a possible site for this project was more important. Planning Director Van Cort estimated that such a reorganization study would cost approximately $65 , 000 . It was noted that the study would need to come back to the B&A Committee for review before any expenditures are made. J ` • v Capital Improvements Review Committee - Meeting of 8/22/90 page 5 30 . City Hall Windows ($207 , 000) - Medium Priority Project - Voting on the project was 3-4-1 . The Committee felt that further review was needed for this project and that the estimated funding of $207, 000 was too low and should be adjusted to better reflect the actual cost of such a project. 31 . City Hall HVAC ($150 , 000 to $450 , 000) - High Priority Project - Voting on the project was 7-1-0 . The consensus of the Committee was that this was a much needed project because of all the problems with the current City Hall HVAC System. The Committee suggested that a Study be done to determine the alternatives and to develop a better cost estimate. The range in cost was due to the type of system installed. After the Committee discussed each project the following list was developed by priority to be recommended to the Mayor: High Priority 1 . City Court Facility $1, 270 , 000 2 . Commons Improvements/Repairs $132, 000 3 . Youth Bureau Acoustics $80, 000 4 . DPW Study/Consolid tion $2 , 500 , 000 - $3, 000, 000 ✓Study: $65 , 000 5 . Exhaust Extraction System $84, 000 6 . City Hall HVAC $150 , 000 - $450, 000 7 . GIAC Study/Renovations $25 , 000 edium Priority 8 . Marshall/Monroe Bridge $50, 000 9 . Six Mile Creek Land Acquisition $145 , 000 10 . Parking Facility Study $150, 000, IC, ynws 11 . Southwest Master Plan $105 , 000 12 . City Hall Windows $207, 000 13 . Bikeway Acquisition $ Bridge $40 , 000 ✓ '70'Tr"r 14 . S . Meadow Street Widening $75 , 000 +/- to 15 . Commons Improvements/Repairs Other $168, 800 ✓ �T 16. Youth Bureau Air Conditioning $100, 000 17 . Cass Rink Lobby Expansion $150 , 000 18 . Skateboard Park/Site $65 , 000 Low�(Priority 19 . Southside Center Renovations $240, 000 20 . Northside Neighborhood ,Park $55 , 000 21 . Youth Bureau Floor Repair $15 , 000 - $100 , 000 22 . Cass Rink Enclosure $150, 000 23 . City Signage and Design $15 , 750 ' S 24 . Youth Bureau Landscaping $40 , 500 25 . Cascadilla Creek Bridge Lighting (Unknown) 26. Cass Park Water Slide $50, 000 Meeting adjourned 12 : 55 P.M.