HomeMy WebLinkAboutMN-B&A-1990-04-18 -BUDGET AND ADMINISTRATION COMMITTEE
MINUTES
REGULAR MEETING 7:30 P.M. APRIL 18, 1990
PRESENT:
COMMITTEE MEMBERS: Booth, Peterson, Romanowski, Golder,
Cummings
OTHERS PRESENT:
City Controller - Cafferillo
Deputy Controller - Thayer
Police Chief - McEwen
Fire Chief - Olmstead
City Engineer - Gray
Building Commissioner - Datz
Staff Attorney - Kennedy
Personnel Administrator - Walker
Youth Development Coordinator - Green
Superintendent of Public Works - Thadani
BPW Commissioner - Reeves
Members of the Board of Fire Commissioners
Members of the Media
1. Opening Comments
After the members of the B & A Committee were introduced,
Chairperson Booth stated that the following additions will
be made to the agenda for tonight's meeting:
A. Police Department - Request for an Air Condition
for the Police Department Computer System room.
B. Possible purchase of property west of Cass Park.
C. Possible resolution for the sale of Fire Station
#6.
Chairperson Booth asked the public if anyone wanted to
address the Committee; there were no speakers from the
public.
2 . Youth Bureau
A. Request to Transfer Funds
Youth Development Coordinator Green presented a request to
transfer funds in the amount of $2,837 from the Youth
Development equipment account to various other accounts.
Coordinator Green explained that the Youth Bureau's 1990
budget included $18, 000 from the New York State Education
Department towards the purchase of a van for the Access to
College Education Program (A.C.E. ) . However, if the Youth
Bureau purchases this van through a State Contract, it can
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
save $2,837. The Ithaca City School District has agreed to
the proposed redistribution of this amount.
After a brief discussion on State Contracts the following
motion was made:
WHEREAS, the Youth Bureau has been able to reduce the
projected cost of acquiring a fifteen-passenger van by
$2,837, by utilization of available New York State Contract
pricing, and
WHEREAS, the Ithaca City School District, the Funding Agency
of the applicable van acquired by contract, has agreed to
allow a reallocation of the said $2,837, now, therefore, be
it
RESOLVED, that the 1990 operating budget of the Youth Bureau
be amended as follows:
Reduce A7310-215 Motor Vehicle Equipment $2,837
Increase A7310-425 Office Expense $150
A7310-435 Contractual Sery 150
A7310-440 Staff Develop. 500
A7310-445 Travel & Mile. 450
A7310-460- Program Supplies 1587
Total $2,837
The motion passed 5-0.
B. Request to amend 1990 Budget
Youth Development Coordinator Green presented a request to
amend the 1990 Budget by $12, 600 for a Grant from Cornell
University to develop a new program called "On Top" .
The new program would employ 10-12 young people in various
positions at Cornell for the summer. The program would
expose minority and female students to future job
opportunities. The youth (ages 16-19) would be paid
$4.25/hour for participating in this program.
A brief discussion followed on the selection of the youth
for this program and the followup after the program was
completed. It was made clear that the City would not incur
any obligation beyond the life of this grant. The following
motion was made:
WHEREAS, Cornell University has agreed to provide a $12,600
Grant for the establishment of a new summer jobs program
targeted toward ten to twelve minority and female students,
to be known as the ON TOP Program, now, therefore, be it
2
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
RESOLVED, that the 1990 Youth Bureau budget be amended as
follows:
Increase Revenue Account A2070 Contributions
for Youth Services $12, 600
Increase Appropriations Accounts
A7310-120 Part-time Seas. Salaries 11, 000
A7310-125 Overtime 500
A7310-445 Travel and Mileage 200
A7310-460 Program Supplies 500
A7310-440 Staff Development 400
Total $12, 600
Motion passed 5-0.
C. Request to Transfer Funds
Youth Development. Coordinator Green presented a request to
transfer $1, 595, which currently is in Account A7310-225 for
an Instant Burger Machine, to Account A7310-210. The
transfer would allow Cass Park to purchase computer
software, specifically a registration program for our pool
and ice rink registrations. Coordinator Green stated that
he was not familiar with this request, except for what was
printed on the memo presented to the Committee.
Chairperson Booth suggested to Coordinator Green that in the
future if the person cannot attend the meeting to explain
the request, that supporting documentation should fully
explain the rationale for the request. The following motion
was made:
RESOLVED, that the authorized equipment list for the Youth
Bureau be amended by adding a Computer Registration Software
Program for Pool and Rink scheduling purposes in the amount
of $1, 595 to account A7310-210, Office Equipment, and by
deleting an Instant Burger Machine (Hamburger Grill)
budgeted for $1, 595 from Account A7310-225, Other Equipment.
Motion passed 5-0.
3 . Police Department
A. Allocation of Drug Investigation Seizure Money
Police Chief McEwen presented to the Committee a request to
implement a procedure for the allocation and authorization
of an account for Drug Investigation Seizure money.
Chief McEwen stated that he had talked to the Committee last
year regarding the possibility of the City's receiving
seizure money. However, because of some problems with the
program the money was not released during 1989. The F.B.I.
3
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
has recently notified the Chief that drug seizure money has
been earmarked for the City of Ithaca and will be sent soon.
Chief McEwen stated further that all drug seizure money must
be used for law enforcement purposes only and must be kept
separate from other accounts. The money can be added to the
Police Department budget and used in any of the Police
Department accounts, except personnel. Also, the money can
be transferred to other Agencies such as the District
Attorney's Office.
Chief McEwen stated that the City's share of the drug
seizure money that is now available is approximately $4,600.
The chief would like the Committee to set up a procedure to
use the money, but with the appropriate check and balances
so that the Chief does not have to make a monthly request to
use the money.
City Controller Cafferillo stated that the money could be
put into a 690 account established for drug seizure money
only, and the drug seizure money would remain in this
account until the Chief requested to transfer a portion of
the money to his appropriate budget lines.
It was noted that no action was needed to establish this
account. However, an action would be needed to increase the
Police Department's budget line. Chief McEwen stated that
at this time a specific purpose for the money was not
determined. The authorization of any expenditures from this
account will be tabled until a future B&A meeting.
B. Computer Room Air Conditioner
Police Chief McEwen presented a recommendation to purchase a
heavy duty air conditioning unit for the Police Department's
Computer Room.
Chief McEwen stated that because of the update in the
computer mainframe and the new telephone system (all located
in the Computer room) a greater amount of heat is being
generated by these additions, and the window air
conditioning unit currently located in this room is unable
to handle the excess heat. The computer shuts down often
with the additional heat.
The Chief stated that the solution to the problem is to
purchase a heavy duty air conditioning unit which will cost,
per a quote received, $3, 500. The Police chief stated he
had an extra $1,500 in the Motor Vehicle line which he could
use toward this purchase.
After a brief discussion on the computer system, the air
conditioning unit and competitive pricing, it was noted that
the Committee agreed that the purchase price for the air
4
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
conditioner should be set at an amount not to exceed $3, 500
so that a further investigation into a possible lower price
may be made. The following motion was made:
RESOLVED, that the Authorized Equipment list for the Police
Department be amended to include one computer room air
conditioner at a cost not to exceed $3, 500, and be it
further
RESOLVED, that $1, 500 be transferred from Account A3120-215,
Equipment/Motor Vehicles, and $2, 000 from Account A1990,
Unrestricted Contingency to Account A3120-225, Police
Department Other Equipment, for such purposes.
Said resolution passed 5-0.
4. Planning Department - Aquatic Weeds Project - Refund
Chairperson Booth stated that New York State is requesting
an amount of $2, 123 . 16 be refunded to them. This amount is
a result of an unexpended balance from a State contract
(Aquatic Weeds Capital Project #212) for the control of
Aquatic Weeds. The contract is now complete and we owe the
State $340 plus interest of $1,783 . 16, totaling $2, 123. 16.
The City is required by State law to refund the unexpended
balance plus interest. The following motion was made:
WHEREAS, the City of Ithaca received a $33,250 Grant from
the State Department of Environmental Conservation to fund
an Aquatic Weed Control project in Cayuga Lake, and
WHEREAS, the project was successfully completed for $32,910,
leaving an unexpended balance of $340, and
WHEREAS, the State requires that all interest earned on
Grant funds during the operation of said project be refunded
to DEC, now, therefore, be it
RESOLVED, that the City Controller transmit the unexpended
Grant balance of $340 and interest earnings of $1,783 to the
State Department of Environmental Conservation as required
by the related Grant Agreement.
Motion passed 5-0.
5. City Attorney and Building Department Fees
Staff Attorney Kennedy and Building Commissioner Datz
presented a proposal to make alterations to Section 27.45 of
the Housing Code. The alterations would include a change in
the fee structure for reinspections for Certificates of
Compliance.
5
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
Staff Attorney Kennedy stated that, for the first time, last
year a $25 fee was established per rental unit (up to two
bedrooms) for a Certificate of Compliance. The question has
come up regarding whether or not the established fee
reflects the actual Building Department cost. Staff
Attorney Kennedy stated that this entire issue was raised
because of possible litigation relating to the Building
Department fee structure. Staff Attorney Kennedy suggested
that an alternative to the current fee structure for
reinspections for Certificates of Compliance would be to
charge a fee for a return inspection, only instead of
charging a fee for the initial inspection. This procedure
would encourage greater compliance to the building codes.
Building Commissioner Datz presented the Committee with
current Building Department revenue amounts to date.
Commissioner Datz stated that to date a total of $121, 302 in
Building Department permit fees had been collected, of which
$10,415 were Certificate of Compliance fees. Commissioner
Datz stated that the total 1990 permit fee revenue
projection was $125, 000. It was noted that the reason that
the revenue projection for permit fees was already 97%
collected was due to a large permit fee collected early in
1990.
A lengthy discussion- on - Building Department fees and costs
related to permits followed. The Building Commissioner made
clear that he supported alternatives to the current fee
structure, including a possible incentive fee structure.
Chairperson Booth suggested that the Building Commissioner
come back to the Charter and Ordinance Committee with
several fee structure proposals and alternatives. However,
he stated his opinion that a fee should be charged for a
Certificate of Compliance. It was the consensus of the
Committee that the permit fees charged should accurately
reflect the cost of such fees. It was noted that the fee
structure proposals should include different examples of
fees and a draft ordinance. No action was taken on this
issue.
6. D.P.W.
A. Request for Consulting Services for Youth Bureau
Building Acoustical Project
Superintendent of Public Works Thadani stated that more
investigation was needed relating to the acoustical tile
project. This request was tabled to the next B&A meeting.
B. City Court Facilities Update Report
Superintendent of Public 'Works Thadani gave an update report
on the City Court Facilities Building. Superintendent
6
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
Thadani stated that the recommendation from the analysis
study that the Common Council selected (i.e. , a new City
Court facility building across the street from the Police
Station) was sent to New York State Court Facilities Agency.
It was noted that even though this plan was selected, it
does not preclude the possibility of establishing another
option.
After a brief discussion on the Court Facility analysis
report it was suggested by the Committee that further
updates be made and the issue will continue to be added to
the Committee's Agenda.
C. Standardization of Elevator Equipment
Superintendent of Public Works Thadani presented a
resolution, approved by the Board of Public Works, relating
to the standardization of Otis Elevator Equipment in the
Seneca Street Parking Garage. It was noted that this is a
standard request consistent with prior years.
Chairperson Booth questioned if the City would pay more
because of the standardization rather than putting these
items out to bid. It was noted that the elevator equipment
still could be bid out if the City opted to do that. This
' procedure -allows the City to deal with the manufacturer of
the elevator equipment without going out to bid. The City
Engineer stated that most of the elevators in the various
City buildings are different and that this particular
resolution applies only to the Seneca Street Parking Ramp.
After a brief discussion the following motion was made:
WHEREAS, this Common Council has been requested by the
Department of Public Works to standardize on United
Technologies Otis Elevator equipment as the type of elevator
equipment to be used in the Seneca Street Parking Garage,
and
WHEREAS, it is deemed to be in the best interest of the City
for reasons of efficiency, compatibility, and economics to
approve such standardization for the following reasons:
1. The City of Ithaca Seneca Street Ramp presently
has all Otis Elevator Equipment.
2 . Replacement after over fifteen years of service is
not necessary, but overhaul by Otis who has
continuously serviced the units is appropriate
with the general garage rehabilitation.
3 . The cost of maintenance, parts and service will be
less than if different types of equipment were
being used.
7
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
now, therefore, be it
RESOLVED, that pursuant to Section 103, Subdivision 5 of the
General Municipal Law of the State of New York, this Common
Council hereby authorizes the standardization of United
Technologies Otis Elevator equipment as the type of
equipment to be used and purchased by the Department of
Public Works for the maintenance and rehabilitation of the
Seneca Street Parking Garage Elevator Equipment during the
year 1990.
The said resolution passed 5-0.
D. Handicapped Access - Street Curb Cuts
Chairperson Booth had asked the D.P.W. to give a report on
the 1990 Handicapped Ramp Program. A memo from Engineer
Technician Hebdon was presented to the Committee. City
Engineer Gray stated that there is a $60,000 sidewalk
program for 1990. The sidewalk program is allocated in the
following two areas:
1. Sidewalk repair $27, 000
2 . Ramp/Handicapped Access 33, 000
$60, 000
It was noted that 106 ramps will be built in 1990 with
three-fourths of the ramps to be built in 1990 resulting
from requests by the public. A question on whether the
sidewalk/ramp repairs in the current Community Development
Grant application were the same as the above $60, 000
sidewalk program was raised; however, it was determined that
the sidewalks were not the same. No action was taken on
this matter.
A motion was made to go into Executive Session to deal with
personnel matters. The motion was approved 5-0.
7. Report From Executive Session
Following a motion, approved 5-0, to come out of executive
session, Chairperson Booth stated the following action was
taken:
A. Building Department - Employee Incentive Award
WHEREAS, the Building Commissioner has recommended Housing
Inspector Michael Dickerson for an Employee Incentive Award
pursuant to the terms of the CSEA Administrative Unit
Contract, and
8
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
WHEREAS, the Building Commissioner has provided the Budget
and Administration Committee with substantial justification
for granting the Employee Incentive Award, and
WHEREAS, the Building Commissioner's recommendation complies
with the procedure and guidelines outlined in the CSEA
Administrative Unit Contract; now, therefore, be it
RESOLVED, that Michael Dickerson's salary be increased by
eight percent to an annual salary of $27,226, retroactive to
April 13, 1990.
Said motion passed 4-1. Alderperson Golder voted against
the resolution based on his position regarding merit pay.
B. D.P.W. Appointment of Acting Assistant
Superintendent of Public Works
RESOLVED, that Bernard Carpenter be and hereby is appointed
to serve as Acting Assistant Superintendent of Public Works,
with a ten percent increase in base salary, from April 5,
1990 until a permanent Assistant Superintendent of Public
Works is appointed.
Said resolution passed 5-0.
C. D.P.W. Appointment of Acting Facilities
Maintenance Supervisor
RESOLVED, that Richard Ferrel be assigned to serve as Acting
Facilities Maintenance Supervisor with a ten percent
increase in base salary, from April 5, 1990 until a
permanent Assistant Superintendent of Public Works is
appointed.
Said resolution passed 5-0.
D. D.P.W. - Administrative Secretary
The Budget and Administration Committee took no action on
the issue of the D.P.W. Administrative Secretary.
8. D.P.W.
A. State Aid to Local Bridges
City Engineer Gray presented a resolution that permits the
City of Ithaca to participate in the 1988 State Bridge
Program which will allow the City to receive State funds to
aid in bridge projects.
City Engineer Gray stated that the replacement of the North
Cayuga Street/Cascadilla Creek Bridge would qualify for this
State Bridge Program. Engineer Gray stated that the
9
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
replacement of the bridge would cost $525, 000 and if the
City received the 80% State share, or $420,000, the project
would cost the City $105, 000. It was noted that the work
covered by the $105,000 would be performed in-house.
The resolution approved by the Board of Public Works would
allow the Mayor to sign the agreement so that the City could
participate in this Bridge Program.
It was noted that in the 1990 budget, a capital project for
replacing the North Cayuga Street bridge was approved for
$380, 000. City Engineer Gray stated that now the bridge and
its abutments need to be completely replaced and will cost
$525, 000 instead of the $380, 000 approved. Engineer Gray
also stated that the bridge project would not be done until
1991. It was noted that if the cost of the bridge exceeds
the $525, 000 the City has the option to reject this project.
City Controller Cafferillo stated that the capital project
for this bridge will need to be amended by the $145, 000 with
the balance to be funded by C.H.I.P.S. monies. The
following motions were made:
WHEREAS, the Department of Public Works has received
approval from the State Department of Transportation for
funding under the State 'Aid to Local Bridge Program (1988
Bond) S.A.L.B. , and
WHEREAS, the replacement of the North Cayuga Street bridge
at Cascadilla Creek has been designated for funding under
said Program, and
WHEREAS, a Capital Project #234 has already been established
for such purpose, now, therefore, be it
RESOLVED, that Capital Project #234 for the replacement of
the North Cayuga Street Bridge at Cascadilla Creek be
amended as follows:
A. The makimum authorization of such project shall be
increased from $380, 000 to $525, 000.
B. The financial plan shall be redefined, to include
$420, 000 in State funding from the State Aid to
Local Bridge Program (1988 Bond) , and the balance
of $105, 000 to be appropriated from New York State
Consolidated Highway Improvement Program funds
(C.H.I.P.S. ) received in 1989.
Said motion passed 5-0.
WHEREAS, pursuant to Chapter 261 of the Laws of 1988 and
Article 20 of the Transportation Law, the New York State
Legislature has authorized and appropriated funds for a
10
BUDGET & ADMINISTRATION COMMITTEE MINUTES 4/18/90
State Aid Local Bridge Program to be administered by the New
York State Department of Transportation, and
WHEREAS, the City of Ithaca desires to participate in such
Program, now, therefore, be it
RESOLVED, that the City shall participate in the State Aid
Local Bridge Program, pursuant to the terms of the Bond Act,
the Program Guidelines and State/Applicant Agreement which
the Municipality ratifies and affirms, and be it further
RESOLVED, that the accomplishment of all State Aid Local
Bridge Projects authorized under the State Aid Local Bridge
Program shall be by Municipal forces or by competitively let
contract with oversight by the City, and be it further
RESOLVED, that the Mayor for the City of Ithaca be and is
hereby authorized to execute all necessary agreements and
documents on behalf of the City of Ithaca required by the
New York State Department of Transportation for
participation in its State Aid Local Bridge Program.
Said motion passed 5-0.
B. Route 13 Industrial Park Engineering Contract
Selection
City Engineer Gray presented a resolution approved by the
B.P.W. relating to the selection of an engineer to oversee
the construction phase of the Route 13 Industrial Park
project. Engineer Gray stated that the project was on a
tight time schedule and that the City's Engineering
Department was involved with other projects and would not be
able to oversee this particular project. The City Engineer
asked Novelli and Co. to propose a contract to oversee the
construction phase of this project because they were already
involved with the design phase. Engineer Gray stated that
the contract amount would be within the project's budget.
After a brief discussion relating to the Route 13 Industrial
project and the Community Gardens the following motion was
made:
WHEREAS, the City Engineer has recommended that an outside
Engineering firm be engaged to provide full-time inspection
and contract administration during construction of the Route
13 Industrial Park, and
WHEREAS, the Board of Public Works has reviewed proposals
from prospective Engineering Companies and has recommended
the firm of Novelli and Company to perform such services,
now, therefore, be it
11
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
RESOLVED, that the Mayor be authorized to execute an
agreement for professional Engineering Services to be
provided during the construction of the Route 13 Industrial
Park Construction project, for an amount not to exceed
$50, 000.
Said motion passed 5-0.
9. Fire Department - Possible Sale of Fire Station No. 6
Chairperson Booth stated that the Charter and Ordinance
Committee is dealing with the question of a possible Charter
change and that a resolution from that Committee should be
going to the Common Council Committee of the Whole. This
discussion is a continuation of last month's discussion on
this issue. Chairperson Booth also stated that his position
was that the City needs to authorize bids for the sale of
Fire Station #6.
Chairman of the Fire Commissioners Cornelius stated that the
Fire Commissioner's have not declared Fire Station #6
surplus and without a Charter change and the Fire
Commissioner's approval, the City cannot sell the Fire
Station.
Alderperson Peterson gave a report on the outcome of the C&O
meeting relating to this issue. Alderperson Peterson stated
that the C&O Committee requested the City Attorney to draft
two Charter change resolutions and present them to the
Committee of the Whole.
Alderperson Romanowski stated that he was not in favor of a
Charter change and he is not in favor of selling Fire
Station #6. Alderperson Romanowski felt that for the most
part he agreed with the Fire Department's need for more*
space and training, but he was also concerned over the
shortfall that this would create in the Budget.
City Controller Cafferillo presented a draft resolution,
requested by Chairperson Booth, which would authorize the
City Attorney to prepare a notice of sale and put Fire
Station #6 up for bid.
Alderperson Peterson stated that when she voted to include
Station #6 in budget, she was under the assumption that the
new stations would replace Fire Station #6. Alderperson
Peterson also stated that she would be willing to listen to
the Fire Department's space needs so that she has all the
information necessary to make a decision on this issue.
Fire Chief Olmstead presented space comparisons for the
renovation and new station projects. Chief Olmstead pointed
out some of the space differences between the old Fire
Department space before the new buildings were authorized
12
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
and the new Fire Department space. Chief Olmstead also
stated that the Fire Department probably will not be totally
moved into the new stations until the end of the summer. It
was noted that much of the 9086 square feet of increased
space from the new fire stations was located in apparatus
storage, bunkroom and hallway space. It was noted that a
space analysis was recommended by the Fire Chief and the
Board of Fire Commissioners.
Alderperson Cummings stated that all departments in the City
have problems with space. All City departments must work
with the space within the limits of the budget. Alderperson
Cummings stated that the Fire Department is the only
department in the City that has received significant space
and staff increases within the past two years. Also, Fire
Station #6 should not be used for the Fire Department, but
instead it should be used for another purpose.
Fire Chief Olmstead stated that the Fire Department is the
only City department that has increased its range of
services into the Town of Ithaca and also increased its
duties and responsibilities. The Chief also stated that the
decision to include $200, 000 in the budget from the sale of
Fire Station #6 was done without the consideration of the
Board of Fire Commissioners.
Chairperson Booth stated that the Fire Chief's space
comparison was useful to the Committee. Also, he stated
that he was originally against the sale of Fire Station #6
because of the following reasons:
A. The City should not balance the budget with
the sale of a capital asset.
B. The City Council did not sufficiently consider
the Fire Department's space and training needs.
However, the decision was made by Council; the $200, 000 is
included in the budget; and even though there may be other
ways to raise the $200, 000 needed, they would be difficult
and would probably not change the outcome of the decision.
Chairperson Booth felt that the assumption was made by most
Council members that if two new stations were built that
Station #6 would be sold.
Chairperson Booth stated that if a space analysis were
performed it may delay this decision for quite some time and
that he would not recommend such an analysis to the
Committee. Chairperson Booth recommended to the Committee
that they adopt the resolution that would advise the City
Attorney to prepare a notice of sale and advertise Station
#6 for sale, contingent on the Charter change.
13
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
Alderperson Golder suggested that there should be a space
analysis performed on the Fire Department's space needs.
Alderperson Cummings recommended that the resolution to
require the City Attorney to prepare the notice of sale of
Fire Station #6 contingent on the appropriate Charter change
be referred to the next Common Council Committee of the
Whole meeting without a recommendation. This motion to
refer the draft motion regarding preparation of a notice of
sale to the Committee of the Whole passed 4-1. Alderperson
Romanowski dissented.
Chairman of the Board of Fire Commissioners Cornelius asked
the Committee if this is where a request should be made by
the Board for an allocation of funds for the purpose of
hiring legal counsel to represent the Board of Fire
Commissioners against the City in relation to taking power
away from the Board. Chairperson Booth responded by stating
that this is the Committee where such a request would be
made. Chairperson Booth also noted that the B&A Committee
would not be obligated to approve that request and that he
would strongly oppose such a request. No further discussion
took place.
10. City Hall Annex
A memo from the Director of Planning Van Cort was presented
stating that an appraisal update by Francis and Company
without multiple assumptions would cost $1,800. A full
narrative report would cost $2,925.
Staff Attorney Kennedy discussed the possibility of an
appraisal with and without restrictions, as requested by
I.G.R. The three restrictions discussed included:
A. The possibility of retail space on the first floor
of the Annex building.
B. Exterior changes would have to be approved (Facade
Control) .
C. The removal of the ramps between the Annex and
City Hall.
Alderperson Cummings stated that the restrictions should be
included with the appraisal and the appraisal should be of a
full narrative type. After a brief discussion on the
appraisal, the following motion was made:
WHEREAS, the Intergovernmental Relations Committee of Common
Council has determined that a revised appraisal of the City
Hall Annex property is required, now, therefore, be it
RESOLVED, that the Director of Planning and Development be
authorized to enter into an agreement with Francis and
14
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
Company to provide an appraisal of the City Hall Annex
property for an amount not to exceed $2,925, and be it
further
RESOLVED, that the appraisal include two separate sets of
assumptions:
A. The following conditions for development:
1. Any exterior changes be made subject to
review by the Design Review board and the
Landmarks Commission (Facade Control) .
2 . That the first floor be utilized for retail
space.
3 . That the ramps between City Hall and the
Annex property be removed at the Buyer's
expense.
B. That the appraised value be based on no conditions
except for applicable law. (Land value only, or
utilization of the building without restrictions. )
and be it finally
RESOLVED, that an amount not to exceed $2,925 be transferred
from account A1990 Unrestricted Contingency to account
A8020-435 Planning Department Contractual Services for such
purpose.
Motion passed 5-0.
11. Finance
A. Request to Hire a Pay Equity Consultant
Personnel Administrator Walker presented a request to hire a
Pay Equity Consultant for $16, 500 with the following
possible amendments:
1. To expand the salary survey for all titles
at no additional cost.
2 . To include confidential positions in the
study for an additional cost not to exceed
$500.
3 . To include a test pilot of the survey
questionnaire for an additional cost of
$3,200.
Personnel Administrator Walker felt the test pilot did not
need to be included in the pay equity study.
15
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
' Chairperson Booth stated that this particular company was
lowest in price of the three companies that submitted
proposals. Also, it appeared to the Pay Equity Committee
that this company would do the best job for what the City
needs. Chairperson Booth and Alderperson Peterson both felt
the test pilot for $3,200 was not needed. The following
motion was made:
WHEREAS, pursuant to the Agreement between the City of
Ithaca and the CSEA Administrative Unit, the City of Ithaca
and CSEA have agreed to conduct a study to review alleged
salary inequities within the bargaining unit, and
WHEREAS, the City of Ithaca Pay Equity Committee has
reviewed the proposals submitted by potential consultants
and recommended that V. E. Orlop and Associates be hired to
conduct the study, now, therefore, be it
RESOLVED, that the City of Ithaca enter into a contract with
V. E. Orlop and Associates, to conduct a Pay Equity Study of
CSEA Administrative Unit positions and the Confidential
positions not covered by a bargaining unit, at a cost not to
exceed $17, 000 and be it further
RESOLVED, that an amount not to exceed $17, 000 be
transferred from A1990 -Unrestricted Contingency to A1430-435
Personnel Department Contractual Service, to cover the cost
of the Pay Equity Study.
Motion passed 5-0. It was noted that the study would
produce recommendations to the Committee and any actions
made would be up to the Committee to decide.
B. Wastewater Treatment Plant - Amendment to
Personnel Roster
A maintainer from the Wastewater Treatment Plant is retiring
and wants to remain on a part-time basis. Personnel
Administrator Walker felt this was consistent with the prior
year budget. After a brief discussion the following motion
was made:
RESOLVED, that the Personnel Roster of the Wastewater
Treatment Facility be amended as follows:
Delete: One (1) Maintainer - 40 hours/week
Add: One (1) Custodial Worker - 20 hours/week
Said motion passed 5-0.
Personnel Administrator Walker asked the Committee for a
volunteer to serve on the Ad Hoc Committee for Medical
Supplement Plan. The Committee would probably meet during
16
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
work hours. Chairperson Booth appointed Alderperson Golder
to the Committee.
C. Clerk - Request to Reduce the Number of Copies
for the Common Council Agenda and Minutes
A request from the City Clerk to reduce the number of copies
made for Common Council Agenda's and Minutes was presented.
The Committee agreed on the request except that the minutes
should not eliminate recording votes that amend resolutions.
The following motion passed 5-0:
RESOLVED, that Common Council hereby establishes the
following policy relative to the reduction in the length and
number of photo-copies of Council Agenda and Minutes being
produced and distributed by the City Clerk.
Working from a current list the City Clerk's Office
distributes approximately 75 copies of the full agenda (with
back-up material, resolutions, etc. ) which runs between
45-50 pages for an average month. Of these 75 copies, 15
copies of the full agenda are being mailed and the remainder
are distributed through inter-office mail.
75 copies x 50 pages = 3,750 pages
The City Clerk believes this number could be cut
considerably by distributing the full agenda only to
Alderpersons, Board of Public Works Commissioners,
Department Heads and Deputies. Thus, the number of full
agendas would be reduced from 75 to approximately 35.
35 copies x 50 pages = 1,750 pages
This results in a saving of 2, 000 pages per month.
The agenda (without back-up) will be sent to the remaining
current mailing list and would inform those people that if
there is a certain item on the agenda that is needed, it can
be obtained from the City Clerk's office by request. This
policy would not be deemed to prevent an individual who
needs a copy of a full Common Council Agenda from obtaining
it from the Clerk's office.
Chairperson Booth directed the City Controller to
investigate and implement a policy to reduce copies in other
City Departments as soon as possible.
D. Equalization Rate
City Controller Cafferillo gave an overview of the proposed
equalization rate resolution, stating that the County
appeared to be in agreement with the resolution and they
will vote on this issue at their next meeting. The County
17
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
requested that the City concentrate on the Ithaca City
School District and change current legislation which would
provide that the school district would have the option of
using the County Equalization as opposed to using the State
Equalization Rate. After two minor changes in the proposed
resolution by Chairperson Booth, the following motion was
made:
WHEREAS, it has been determined that the use of County
equalization rates for the distribution of Ithaca School
District taxes within Tompkins County would provide a more
equitable apportionment thereof, and
WHEREAS, approximately ninety-nine point nine three percent
of the taxable property which comprises the Ithaca City
School District is located within Tompkins County, and
WHEREAS, the Tompkins County Division of Assessment has
recently completed a revaluation of all properties located
within Tompkins County to establish current full market
value, and
WHEREAS, Real Property Tax Law Section 1315 currently
permits a school district an option, whereby County
equalization rates may be utilized for apportionment
purposes, but only in those instances where each
municipality within a given school district completes a
revaluation in the same year, and
WHEREAS,* the Ithaca City School District includes properties
in the Towns of Richford and Candor located in Tioga County,
which have not completed a revaluation in the same year as
the Tompkins County revaluation, thereby negating any
opportunity to utilize the existing provisions of Section
1315, now, therefore, be it
RESOLVED, that the City of Ithaca Common Council hereby
respectfully requests that State Senator James L. Seward and
State Assemblyman Martin Luster present on behalf of
Tompkins County, special legislative bill amending Section
1315 of the Real Property Tax Law as follows:
That current paragraph 3 of Section 1315 shall be renumbered
paragraph 3a, and that there shall be a new paragraph 3b
which shall read as follows:
3b. With respect to the Ithaca City School District,
wherein in excess of ninety-nine percent of the property
within the district has been revalued in the same year,
Ithaca City School District authorities may apply to the
State Board for Certification as a "Certified School
District", as provided above. Upon receiving certification,
the School District shall utilize the Tompkins County
Equalization Rate to apportion its tax levy in proportion to
18
BUDGET & ADMINISTRATION COMMITTEE MINUTES - 4/18/90
the taxable assessed value of real property in each City,
Town or part thereof, which has been revalued at full market
value and shall use the appropriate State Equalization Rates
for those properties which have not been so revalued.
Said motion passed 5-0.
A motion was made to go into executive session, passed 5-0.
E. Report from Executive Session
Chairperson Booth stated that the Committee took no action
on the possibility of the acquisition of real property. It
was noted that the Director of the Planning Department would
be asked to come to the next meeting to discuss this issue.
Meeting adjourned at 12 :40 A.M.
19