HomeMy WebLinkAboutMN-B&A-1994-06-22 BUDGET AND ADMINISTRATION COMMITTEE
REGULAR MEETING 7 :30 P.M. JUNE 22, 1994
MINUTES
Present:
Committee Members: Shenk, Johnson, Gray, Booth (late)
Others Present:
Mayor Nichols
City Controller Cafferillo
Deputy Controller Thayer
Supt. of Public Works Gray
City Chamberlain Parsons
Building Commissioner Eckstrom
Fire Chief Wilbur
Deputy Planning Director Sieverding
Police Chief McEwen
Members of the media
1. Opening Comments:
Vice-Chairperson Johnson stated that the following changes
were made to the agenda:
A. The deletion of the item dealing with Payroll Deductions
for the Environmental Federation of New York.
B. An additional item related to the County' s solid waste
fee.
Members of the Public were asked to speak; no members spoke.
2 . Common Council - Extension of Term for the Position of Mayor
The Committee had no information to add to its previous
discussion of this item. It was agreed that the
following local law amendment drafted by the City
Attorney would be sent to Council for vote at its July
meeting.
A Local Law Amending the Term of the Mayor's Office From Two
(2) Years to Four (4) Years.
BE IT ENACTED by the Common Council of the City of Ithaca, New
York as follows:
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
SECTION 1. Amending the term of Office of the Mayor of
the City of Ithaca from two (2 ) to four (4) years.
The first sentence of Section C-10(A) of the Charter of
the City of Ithaca is hereby amended to read as follows:
(At the general election held in November 1925, and in
each odd-numbered year thereafter, the Mayor shall be elected
for a term of two (2) years . ] At the general election held in
November 1995, and every four (4) years thereafter, a Mayor
shall be elected for a term of four (4) years .
SECTION 2. Effective Date.
This Local Law shall take effect upon approval of the
electors of the City of Ithaca at the general election to be
held in November 1994 and filing in the Office of the
Secretary of State.
No formal vote was taken on the Local Law, but it was
agreed upon by the Committee to send this forward to
Council.
3 . Finance/Chamberlain - Request Extension of Tax Sale Redemption
Period
City Chamberlain Parsons presented the Committee with two
requests from city property owners to extend the tax sale
redemption period. It was noted that both properties
were given extensions at the Common Council meeting of
December 1, 1993 to allow property redemption until May,
1994 . Parsons explained that the properties in question
were 432 N. Titus Avenue and 315 Second Street.
Myra Malkin of Chemung County Legal Services stated that
the N. Titus Avenue property had a definite buyer within
the next three months.
Parsons explained to the Committee that they have the
following options available:
A. Attempt to sell City' s interest;
B. Foreclose on City' s lien;
C. Do nothing or;
D. Extend the period.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
After a discussion by the Committee, it was decided to
extend the tax sale redemption period, for both of these
properties, for an additional three months . The
following motions were made:
A. WHEREAS, at its regular meeting of December 1, 1993, the
Common Council approved an extension for property redemption
until May 11, 1994 for 432 North Titus Avenue, and
WHEREAS, the property owner at 432 North Titus Avenue has
requested an additional extension to redeem the property, and
there are sound reasons for providing a short extension; now,
therefore, be it
RESOLVED, That the existing owner be permitted to redeem the
property at 432 North Titus Avenue up to September 6, 1994,
for the total lien amount outstanding, plus additional
interest penalty and related costs through the date of the
redemption.
The motion passed 3-0.
B. WHEREAS, at its regular meeting of December 1, 1993, the
Common Council approved an extension for property redemption
until May 23, 1994 for 315 Second Street, and
WHEREAS, the property owner at 315 Second Street has requested
an additional extension to redeem the property, and there are
sound reasons for providing a short extension; now, therefore,
be it
RESOLVED, That the existing owner be permitted to redeem the
property at 315 Second Street, up to September 23, 1994, for
the total lien amount outstanding, plus additional interest
penalty and related costs through the date of the redemption.
The motion passed 3-0.
4 . Building Department - Safety Shoe Discussion
Building Commissioner Eckstrom stated that he was asked
to purchase safety shoes for one of the Building
Department' s deputies, but could not purchase them with
City funds because a purchase of this type was not in the
Executive Unit contract. Eckstrom stated that safety
shoes are a necessary item for safe inspection of various
work sites. He stated that wearing safety shoes on
building inspections is an OSHA requirement. The safety
shoes are needed for one deputy in his department.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
The Committee stated that if this was indeed an OSHA
requirement, the City would supply the safety shoes
without Council action or further negotiation in the
Executive contract. City Controller Cafferillo stated
that he would discuss this with the City Personnel
Administrator and report back at the C-O-W meeting. No
action was taken.
5 . Fire Department - Award of Fire Vehicle Bid
Fire Chief Wilbur presented the Committee with a request
to award a fire apparatus bid to Saulsbury Fire Equipment
of Preble, New York for two vehicles and related
equipment. Wilbur stated that the fire apparatus bids
were opened on May 12th, and after extensive review by
the Apparatus Committee, the Committee recommended that
the bids be awarded to the low bidder meeting
specification, Saulsbury Fire Equipment, as follows:
Pumper & related equipment $374,267
Aerial & related equipment 522,030
Discount ( 10,000)
Total Bid $866,297
Wilbur stated that he concurred with the Apparatus
Committee' s decision, and that the Board of Fire
Commissioners approved the bid award on June 14th. He
explained that the authorization for this capital project
was $900, 000.
Chairperson Booth arrived at the meeting during this
discussion. After a discussion regarding the vehicles,
the following motion was made:
WHEREAS, in 1993, the City of Ithaca Common Council authorized
and bonded the amount of $900,000.00 for the Ithaca Fire
Department to purchase a pumper and an aerial; and
WHEREAS, the Department Apparatus Committee drafted open
specifications not designed for any one apparatus
manufacturer; and
WHEREAS, the drafted specifications meet the apparatus and
equipment needs of the Ithaca Fire Department; and
WHEREAS, Seagrave Fire Apparatus bid the pumper; Har-Rob bid
a Smeal aerial; and Saulsbury Fire Apparatus bid both the
pumper and aerial; and
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
WHEREAS, Saulsbury Fire Apparatus proposed a pumper and an
aerial that meet the specifications with the least number of
exceptions compared to the other bids; and
WHEREAS, the proposals by Saulsbury Fire Apparatus are the
lowest amounts bid and Saulsbury' s bids are within the
budgeted amount, $374,267 . 00 for the pumper and all associated
equipment; $522, 030.00 for the aerial and all associated
equipment with a $10,000 .00 discount for awarding both
apparatus and all equipment to Saulsbury Fire Apparatus, for
a grand total of $886,297 . 00 for both apparatus and all
equipment, and
WHEREAS, the Apparatus Committee has conducted extensive
review and has clarified the proposals, and recommends
awarding the bid to Saulsbury Fire Apparatus; now therefore be
it
RESOLVED, That the Common Council hereby determines that the
bids shall be awarded for the pumper and aerial to Saulsbury
Fire Apparatus and authorizes the Fire Department to enter
into a contract for construction of the apparatus .
The motion passed 4-0.
6. Department of Public Works
A. Request Funds for Improvements to Seneca Street Parking
Garage
Superintendent of Public Works Gray reported that the BPW
has received many requests relating to security
improvements, including lighting and telephone security
systems (blue light telephone) , for the Seneca Street
Parking Garage. Gray explained that the increased
lighting improvement would cost approximately $20,000 to
purchase and install, and an additional $7,500 annual
lighting bill.
Gray stated that there are other improvements needed to
the garage, but at this point they have not been brought
together into a complete package. A discussion regarding
security and lighting in the Seneca Street garage
followed. The Committee suggested that the
Superintendent determine if all the improvements to the
garage should be consolidated into one project and
brought forward at a future time, and if not, the
lighting portion of the project can be brought back next
month. The action was tabled.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
B. Request Approval of State Street Brick Sales Policy
Chairperson Booth stated that the BPW passed a resolution
allowing the Superintendent of Public Works to approve
the sale of bricks from State Street up to $400 and
providing that for sales above $400, the BPW would have
to approve the sale of these bricks . Booth suggested to
the Committee that Common Council should delegate its
authority to the BPW to approve the sale of State Street
bricks . The Committee agreed with the chair' s
suggestion. The following motion was made:
RESOLVED, That Common Council delegates to the Board of Public
Works the authority to approve any and all sales of State
Street bricks in cases where the Board receives positive
recommendations for the sale of such bricks from the Ithaca
Landmarks Preservation Commission.
The motion passed 4-0.
7 . PBA Concerns to Council
• Michael Gray, the president of the Police Benevolent
Association, addressed the B & A Committee to discuss
Council' s priorities as they relate to police work. Gray
stated that his statement at the last Common Council
meeting was done to make a point to Council, and was not
intended to offend anyone directly. Gray listed his
concerns relating to Common Council and the police
Department as follows :
A. Lack of police manpower - Police Department needs
more personnel.
B. - A need for more training of police personnel,
particularly relating to street crime, is needed
for the police to become more effective.
C. A need for more Council support for police
officers .
D. A need for improved communication skill training.
The Committee discused these concerns and several others
raised by the Police Chief. No action was taken.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
8 . Planning & Development - Request Establishment of Capital
Project for Inlet Island Property Purchase
Alderperson Schroeder presented a request to establish a
$575, 000 Capital Project to acquire substitute park lands
for Inlet Island. Schroeder explained that the Planning
Committee voted on the exact parcels to acquire. He
stated that one parcel that is included in the parcel
acquisition will be used in part for substitute park
lands, but also for the expansion of one of the City' s
Industrial Parks. He explained that the cost of this
project should eventually be reimbursed through the sale
of land. He stated that the Route 96 land purchase is
not included in this substitute parkland acquisition.
The Committee voted, 4-0, to move into executive session
to discuss the possible acquisition of property.
9 . Report from Executive Session
After the Committee voted, 4-0, to move back into regular
session, Chairperson Booth stated that the following
actions took place in executive session:
A. Request Establishment of Capital Project for Inlet Island
Property Purchase
WHEREAS, the Common Council approved a land use plan which
called for the alienation of certain parcels of park land on
Inlet Island, and
WHEREAS, the alienation and conversion process requires the
acquisition of substitute park lands acceptable to the State
of New York and the U. S. Department of the Interior, the cost
of which is expected to be eventually recovered through the
sale of the land to be alienated and converted on Inlet
Island, and
WHEREAS, the Planning Committee has identified parcels of land
that appear suitable for substitution for the Inlet Island
property, and
WHEREAS, the City has received preliminary appraised values
for the relevant parcels, now, therefore be it
RESOLVED, That staff is authorized to negotiate the
acquisition of the identified substitute parcels, and be it
further
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
RESOLVED, That a Capital Project in the amount of $575, 000 be
established to cover the following anticipated expenses:
Land Acquisition $480,000
Final Appraisals 20,000
Surveys 20, 000
Environmental Audits 15, 000
Contingency 40, 000
TOTAL $575,000 .
The motion passed 4-0 .
B. Request to Appropriate Funds to Acquire Watershed Land
WHEREAS, the City of Ithaca uses Six Mile Creek as a primary
source of its drinking water, and
WHEREAS, the City and Town of Ithaca have worked together to
create a plan, dated November 13, 1990, that identifies a •
"buffer zone" in the Six Mile Creek corridor, which should
remain undeveloped in order to protect the watershed, and
WHEREAS, the City has identified those privately owned parcels
within the "buffer zone" which could potentially be developed,
and
WHEREAS, the Planning Committee has identified some of these
parcels to be used as substitute park land for the Inlet
Island Alienation and Conversion project, and
WHEREAS, the City feels it is important to secure remaining
parcels that have been identified so they will not be in
danger of being developed, and
WHEREAS, the Six Mile Creek Advisory Committee supports the
acquisition of such parcels; now, therefore be it
RESOLVED, That staff be directed to take appropriate steps to
secure the City' s ability to protect as many of the parcels as
possible within the budget given below, be it through
conservation easements or acquisition, and be it further
RESOLVED, That a Capital Project in the amount of $275,000 be
established to cover the following anticipated expenses:
Land Acquisition $250,000
Final Appraisals 15, 000
Surveys 10, 000
TOTAL $275,000
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
and be it further
RESOLVED, That the financing plan for the above referenced
land acquisition be established as follows :
Capital Reserve #26 for Watershed Property
Acquisition $100,000
Issuance of Serial Bonds (General Fund) 175,000
total $275,000
The motion passed 4-0.
10. Finance/Controller - Flow Control/Solid Waste Issue
City Controller Cafferillo stated that the City is still
evaluating the solid waste flow control situation and its
recycling contract with the County. He has had several
meetings with the County. He stated that he will
evaluate all the elements of the flow control legislation
change and the recycling program, and make
recommendations regarding the recycling program and trash
tag price after we know the County will stabilize its
tipping fee.
A member of the public spoke to the Committee and
suggested that the City tell the. County to hold off on
the construction of the transfer station in the city. He
explained that the County facility will never create
economies of scale. He cited. various other facilities
that are operating in a deficit situation. He stated
that this facility will not operate anywhere near its
capacity, and it should not be constructed. He urged
Common Council to pass another resolution to state its
opposition to the construction of the transfer facility.
The Committee took no action on the flow control issue.
A recommendation will be brought forward in July or
August.
11 . Planning & Development
A. Request to Approve the Rothschild's UDAG Loan
Subordination Request
Deputy Planning Director Sieverding stated that the
owners of the Rothschild' s building have requested that
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
the City subordinate its $475, 000 UDAG loan on the
property. Sieverding explained the following items
regarding the subordination request:
1 . The $475,000 UDAG loan by the City is currently in
second mortgage position.
2. Comex Plaza is requesting that the UDAG loan be
placed in third mortgage position.
3. Comex Plaza has obtained short term debt to
renovate the building from a department store to a
mixed use building.
4 . Comex Plaza would like to convert the short term
financing to long term financing.
5 . The Economic Development Committee and the IURA
have recommended that the City subordinate the UDAG
loan provided the loan interest rate is increased
from 7 .5% to 8 .5%, which will increase the payment
received from Comex by $3,500 per year.
6. The UDAG loan would be relatively secured in the
event of a foreclosure.
After a brief discussion, the following motion was made:
WHEREAS, the City received in 1983 an Urban Development Action
Grant (UDAG) which was lent by the City to Comex Plaza
Associates, the owners of the Rothschild building, and
WHEREAS, the recent conversion of that building from a
department store to a mixed use project required Comex Plaza
Associates to assume additional short term debt, and
WHEREAS, the owners wish to convert this short term debt to
long term debt in order to improve the financial stability of
the project, and
WHEREAS, Comex Plaza Associates have requested the City to
subordinate its UDAG loan on the building to this new
financing, and
WHEREAS, the current appraised value of the building indicates
that this subordination would result in a total loan to value
ratio of 66% and total debt ahead of the UDAG loan equaling
approximately 53% therefore leaving the UDAG loan in a
relatively secured position in the event of a foreclosure, and
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
WHEREAS, Comex Plaza Associates has agreed to compensate the
City for taking a more subordinated position by increasing the
interest rate on the UDAG loan from 7 .5% to 8 .5%, and
WHEREAS, approval of this subordination request is recommended
by the Economic Development Committee of the IURA, the Budget
and Administration and Economic Development Committees of
Common Council; now, therefore, be it
RESOLVED, That the Common Council approves the subordination
request and authorizes the Mayor, subject to the advice of the
Director of Planning and Development and the City Attorney, to
execute all documents necessary to implement the
subordination.
The motion passed 4-0. Alderperson Shenk was excused for the
remainder of the meeting.
B. Request Funds for Reprinting of Zoning Maps
Deputy Planning Director Sieverding presented a request
for $1,000 to print additional zoning maps . Sieverding
explained that the Planning Department has run out of
maps, and needs more printed. He stated that the funds
for the printing are not available within the Planning
Department' s 1994 budget.
After a discussion, the Committee agreed to transfer the
funds from the Unrestricted Contingency account. The
following motion was made:
WHEREAS, the Planning Department needs to print more zoning
maps at an estimated cost of $1, 000; now, therefore, be it
RESOLVED, That an amount not to exceed $1, 000 be transferred
from Account A1990 Unrestricted Contingency to Account A8020-
425 for the purpose of printing additional zoning maps.
The motion passed 3-0 .
C. Request Funds for Southwest Park Wetlands Consulting
Service
Deputy Planning Director Sieverding presented a request
for $6, 650 for a wetlands delineation analysis for
Southwest Park. Sieverding explained that Stearns and
Wheler have already been hired to perform the
environmental site assessment for this site. He
explained that the delineation analysis includes
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
inventories and mapping of the wetlands limits in
accordance with wetland delineation standards established
by the Army Corps of Engineering amd the NYS DEC.
Sieverding also stated that there is no project concept
in terms of future development in this area. After a
brief discussion, the following motion was made:
WHEREAS, the City has already contracted with Stearns and
Wheler for an environmental site assessment for Southwest
Park, and
WHEREAS, preliminary site work by Stearns and Wheler has
suggested the need for a wetlands delineation analysis, and
WHEREAS, wetlands delineation is not.part of the scope for an
environmental site assessment; now, therefore be it
RESOLVED, That the Mayor, subject to the advice of the
Superintendent of Public Works and City Attorney, be
authorized to execute a contract with Stearns and Wheler for
the delineation of the wetland limit line in Southwest Park to
be conducted in accordance with wetland delineation standards
promulgated by the Army Corps of Engineering and the New York
State Department of Environmental Conservation, and as further
defined in a contract proposal submitted by Stearns and Wheler
dated June 1, 1994, for a fee not to exceed $6, 650, and be it
further
RESOLVED, That the funds for said wetland delineation report
be derived from Capital Project #208, Southwest Park
Development.
The motion passed 3-0.
D. Request to Approve Drop In Center Lease
Deputy Planning Director Sieverding presented a request
to approve the proposed Drop In Center lease. Sieverding
explained that the site location, on a portion of the
Water Department' s site in the Northside, is now the
approved site. He explained the key points of the Drop
In Center lease as follows:
1. 14,000 square foot site.
2 . 20 year lease period for $1 a year.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
3 . A clause on a 30 day termination option if the
building is not used for day care for a period
longer than 30 days .
4. Drop In Center to be responsible for all repairs,
maintenance, utilities and property taxes .
5. Drop In Center to maintain liability and property
damage insurance.
6. Drop In Center not to assign the lease to any other
party without the City' s consent.
Sieverding stated that the term of the lease should be
extended to a 30 year term due to the $465, 000 Drop In
Center investment in the site. He also stated the lease
needs language to allow the holder of any first mortgage
to have automatic assignment of a leasehold improvement.
The Committee agreed to generally support this lease with
the Drop In Center. Chairperson Booth stated that the
following concerns in the lease need to be resolved:
1 . Clarification of language pertaining to the lease
assignment.
2 . Brief definition of "daycare" in the lease.
3. Possible increase of the $1, 000,000 insurance
limit.
4. City approval needed on any alteration/construction
of building.
5 . Provision that at the termination of the lease, the
property will be left in good condition.
6 . City building codes to be satisfied.
No further action was taken. The lease approval
resolution will be brought forward to the C.O.W. meeting.
12 . Common Council - Approval of 1995 Guidelines for Community
Service Funding
Alderperson Johnson stated that the proposed 1995
Guidelines for Community Service funding have been
reviewed and are very much the same as in previous years.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
Johnson stated that in the proposed guidelines the
scoring factors would be used as guides . The following
motion was made:
WHEREAS, the City of Ithaca has in the past appropriated funds
to agencies for cultural enrichment, economic promotion, and
other purposes aside from human services, and
WHEREAS, the Common Council intends that all such requests be
subject to a standardized review process; now, therefore, be
it
RESOLVED, That the Budget & Administration Committee of Common
Council be authorized to review all 1995 requests for non-
mandated city funding from private, non-profit agencies that
are not subject to Human Services Coalition review, and be it
further
RESOLVED, That the following requirements and criteria shall
be applied to all such requests:
Requirements
1 . All applications for 1995 funding must be submitted in
writing to the City Controller by July 29, 1994 .
2 . Each application must include a statement that explains
how the activity proposed for City funding will benefit the
social, cultural, economic, and/or environmental well-being of
city residents, in terms as specific as possible. Information
presented should include the groups or individuals to be
served, the number of people to benefit from the activity, and
the duration of the benefit (long term or short term)
3. a. Each application must include budgets for 1994 and
1995, financial reports from 1992 and 1993, and an
enumeration of other funding sources .
b. The applications should also include a count of
individuals served, by municipality, for prior
years, and a report on any positive impacts and
benefits .
C. The application must include a description of
methods for measuring positive outcomes from 1995
funding.
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
Criteria
The Committee shall assign points for the degree to which the
proposed use of City funds meets each of the following
criteria. If the applicant does not supply sufficient
information for the Committee to make a judgment, the proposal
shall receive zero points in each such case.
These criteria will be used by the Budget & Administration
Committee as guidelines in evaluating requests for funding;
1 . The proposed activity will benefit the social, cultural,
economic and/or environmental well-being of residents of the
City of Ithaca.
2 . a. The proposal will service city residents in
proportion to City funding requested.
b. The sponsor of the proposed activity:
1 . has received funding, or
2 . is reasonably assured of receiving funding, or
3 . has made a good faith effort to receive
funding from the County, appropriate towns,
school districts, or other funding sources in
proportion to non-city residents served.
3. The proposed activity will serve an identified need in the
city and does not duplicate another service.
4 . The proposed activity is designed to effectively meet the
needs of those to be benefitted; and the proposal includes
measurable objectives.
5. The applicant demonstrates sound management practices .
6 . The proposed activity will especially benefit a population
in financial need (i.e. , below federal poverty guidelines) or
the disabled.
7 . The proposed activity will produce a long-term benefit.
8 . Outcomes from the proposed activity are clearly described
and feasible to measure.
and, be it further
RESOLVED, That by September 15, 1994 the Budget &
Administration Committee shall forward its recommendations to
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
the Mayor for consideration in the 1995 budget.
EVALUATION AND SCORING OF COMMUNITY SERVICES FUNDING REQUESTS
Criteria Points
1. Benefit well-being of residents 0-10
2a. Serve City residents 0-5
2b. Sponsor has:
1 . Received funding or 3
2 . Assured of receiving funding or 2
3 . Made good faith effort to receive 1
3. Serves an identified need (not duplicated) 0-5
4. Designed to meet needs; includes objectives 0-5
5 . Sound management practices 0-5
b . Benefit financially needy and handicapped 0-5
7 . Long term benefit 0-5
8. Outcomes from the proposed activity is/are
clearly described and feasible to measure 0-7
The motion was approved 3-0 .
13 . Finance/Controller
A. Request to Amend Computer Acquisition Capital Project for
Computer Network
City Controller Cafferillo presented a request to amend
the Computer Acquisition project by $50,000 to establish
the first phase of the City-wide computer network
project. Cafferillo stated that this issue was on the
Councils agenda for the June meeting, but was referred
back to Committee for more discussion. He presented the
Committee with memoranda from the major departments on
how the network would positively affect their operation.
Cafferillo stated that the $50, 000 network project was
established with assistance from the City' s Computer
Committee, Cornell University, Tompkins County Data
Processing, and Hewlett-Packard. He explained that the
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
network would provide a City-wide E Mail network system
and GIS network system. He stated that this was the
first phase of a multi-phase project to network all City
departments. He stated . that the first phase would
include most of City Hall, the Police Department and Fire
Department. Future connections with other departments
will be made at a later date. The management of the
network is still being established, but it appears it
will be a combination of a County contract, City forces
and local computer consultants.
Cafferillo stated that this phase of the network project
would also include a public access computer to allow the
public to access various types of City information.
After a discussion regarding the system, the following
motion was made:
WHEREAS, the City Controller in coordination with the Computer
Committee have determined that the City needs to implement a
City Wide Computer Network within most city departments, and
WHEREAS, the Computer Committee has determined that the
proposed computer network could provide, among other items, a
city wide E-mail system and various components of the GIS
mapping system, and
WHEREAS, the City of Ithaca is committed to maintaining the
right of its citizens to have open access to public
information and communication technologies, and
WHEREAS, the City Controller in coordination with the Computer
Committee is recommending a phased City Wide Computer
Networking System with the establishment of the first phase of
said network to include all City Hall Departments, the Police
Department, the Fire Department and the ability for future
connections with other city departments, at an estimated cost
of $50,000, now, therefore, be it
RESOLVED, That Capital Project #211 Computer Acquisition be
increased by an amount not to exceed $50,000, to a total not
to exceed $679, 745 for the acquisition and installation of
Phase 1 of the City Wide Computer Network System, and be it
further
RESOLVED, That the funds for said Computer Networking
acquisition be financed through the issuance of serial bonds .
The motion passed 3-0 .
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BUDGET & ADMINISTRATION COMMITTEE MEETING JUNE 22, 1994
B. Request to Approve 1994-1995 Civil Service Agreement
Deputy Controller Thayer presented the proposed 1994-1995
Civil Service agreement with the Ithaca City School
District. Thayer explained that this agreement involves
an annual contract with the Ithaca City School District.
He explained that the School District pays the City for
Civil Service work performed by the City' s Personnel
Department on behalf of the School District. The
proposed 1994-1995 contract amount is $21,074.
After a brief discussion regarding the Civil Service work
performed for the School District, the following motion
was made:
RESOLVED, That the Mayor and City Clerk be authorized and
directed to execute an agreement between the City of Ithaca
and the Ithaca City School District for performance by the
City for services in connection with Civil Service matters for
the period July 1, 1994 to June 30, 1995, in the amount of
$21, 074, payable to the City of Ithaca on or before November
1, 1994 .
The motion passed 3-0 .
C. County Solid Waste Fee on Future Tax Bill
City Controller Cafferillo reported to the Committee that
the County is examining the possibility of placing the
annual County solid waste fee on the tax bills . He
explained that if this is done, the City would be
collecting the solid waste fee on the County' s behalf.
We will be examining the implications of this County
request to determine if additional City costs would be
incurred. The Committee agreed that if this issue needed
Council action, it would be brought to the COW meeting
for discussion and action.
The meeting was adjourned at 11 : 25 P.M.
NOTE: In many cases the actual texts of the resolutions
presented in these minutes were prepared following the
Committee' s deliberations and decisions on the matters
involved. The resolutions presented here are in complete
accord with decisions made by the Committee.
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