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MN-B&A-1997-12-22
BUDGET AND ADMINISTRATION COMMITTEE DECEMBER 22, 1997 7:30 P.M. COMMON COUNCIL CHAMBERS I AGENDA Xatements from the Public ndments to Tonight's Agenda A. Common Council Approval of November, 1997 Minutes Taxicab Regulation Revisions - Possible Resolution 3 TCAT Joint Venture-Agreement - Discussion (Council Members: Please bring your copy of the agreement to this meeting) ' B & A Goals : 1997 report, suggestions for 1998 . Managerial Raises - Discussion .�! Vacancy Review, Year-end Report - Discussion ��,,.• 7 Trash Tag Rates - Discussion Mayor' s Report . Council Members' Announcements - January meetings B,l Youth Bureau 1 . Request to Amend Authorized Personnel Roster - Executive Session C Chamberlain 1 Request for Extension to Redeem Property from Tax Sale - Resolution D. DPW ` 1 . Possible Items from December 17th Meeting v BUDGET AND ADMINISTRATION COMMITTEE DECEMBER 22, 1997,, PAGE 2 E. Finance/Controller 1.. Request Approval of 1996 Annual Financial Report - Resolution , Y 2 . Designation of Official Newspaper - Resolution 3 . Collateral to Secure Deposits - Resolution 4. Public Employee' s Blanket Bond - Resolution 5. Designation of Common Council Meetings - Resolution 6. . Designation of Official Depositories - Resolution 7 . Approval of 1998 Community Services Agencies Contracts - Resolution .r J��nI - _ t re 04c 40"_. ---- ------- -AA --- ----__ _ _ _ - - ✓ SCC � � __l�t a'r.� � - --- -- - a -- - - - I'le -_ - - --- - -- -- --- Jam) - 1 / J / PiW 0-049 PrP 1 a' 0 o� pr lo,�°✓vo-elxy! 1001 44, r� - - - -- --- -- -- - C . -- il(ew w. � � r ' "1 9325 PFLUMM/LENEXA,KANSAS 66215-3347 k((((((( 913/492.1400 FAX 913/d92.1703 SINCE 1965 KUSTOM SIGNALS, INC. November 26, 1997 ITHACA POLICE DEPT PO BOX 6557 ITHACA NY 14850-5612 Dear Sgt Loson: Thank you for your interest our SMART trailer. For your records,we would like to provide the following statement: Kustom Signals,by signature below,certifies that it is the "sole source" manufacturer and supplier of SN ARTTu,the Speed Monitoring Awareness Radar Trailer. It is � covered by U.S.Patent No.5,231,393 owned by PATCO,an affiliated company. For your information,I've listed it few of the outstanding features and capabilities of the FCC-approved SMART trailer: • It's built with a steel frame,a 16-ga.aluminum outer skin and shell,safety glass for the windows,and uses a powder coat,graffiti-resistant paint. • It has a radar specially designed for the SMART configuration. • It's available in three models,each with additional features to meet your budget and needs. • It was the first to offer"Violator Alert,"which allows you to program SMART to flash a red speed at a passing driver who has exceeded the threshold speed. • It has an optional traffic statistics computer,SAMTStat,which allows you to conduct traffic surveys while promoting speed awareness.(SMART is the only unit that offers both a road tube and a free flow,NHTSA-approved vehicular count.) • Its anti-theft measures include a patented removable trailer hitch,an axle lock,and tamper alarm. I hope this information has been helpful. If you need anything further,or if you would like to speak with any of our customers before you buy,please do not hesitate to give me a call at 1-800/4KUSTOM(458- 7866). You can reach me from Sara to 5pra,Central Time. Sincerely, Todd Riley Inside Sales Representative Quotation KUSTOM SIGNALS, INC. 9326 Pnwnrm LOA&x0,KS 462153547 913.492-1400 FAx 913.2-1703 Date 11/18/97 TO... SGT LOSON Quote# 4427999406146 ITHACAPOLICE DEPT Terms Net 30 120 E CLINTON This Quote expires on 11/30/96 PO BOX 6557 ITHACA NY 14850-5612 Phone 607-272-9973 Ext Fax 607-273-3797 Item Qty Description Unit Price Total 1 1 SMART BASE W118-VIOLATER ALERT DISPLAY,SOLAR PANEL $9,645.00 $11,645.00 2 1 KR-10SP RADAR UPGRADE FOR SMART SYSTEM $600.00 $600.00 3 1 AXLE LOCK FOR SMART SYSTEM $85.00 $85.00 4 1 SPEED SIGN RACK FOR SMART SYSTEM $90.00 $90.00 5 1 TAMPER ALARM FOR SMART SYSTEM $225.00 $226.00 6 2 TRAFFIC STATISTICS COMPUTER FOR SMART SYSTEM $3,000.00 $6,000.00 7 SMART TRAILER IS A DEMO MODEL ON FIRST COME FIRST SERVE BASIS,AS IS. 6 1 STORAGE COVER FOR SMART SYSTEM $250.00 $250.00 9 10 11 0 PROLASER 11 INFRARED LIDAR SYSTEM WITH HEADS UP DISPLAY AND CARRYING CASES4,010.00 $0.00 Total $16,895.00 t 1 2,c.= Signature Title Inside Sales Representative Todd Riley 9325 Ptiumm Lenexa, Kansas 66215 Toll Free 800-4KUSTOM (800-458-7866) Quotation KYSTOM SIGNALS, INC. 9325 Pflurrdm LUrrxo.KS 6621544 913.492-1400 FAX 913.492-1703 Date 11/26/97 To... SGT LOSON Quote 3 4420999390449 ITHACA POLICE DEPT Terms Net 30 120 E CLINTON This Quote expires on PO BOX 6557 ITHACA NY 14850-5612 Phone 607-272-9973 Ext Fax 607-273-3797 Item Qty Description Unit Price Total 1 V SMART BASE W118"VIOLATER ALERT DISPLAY $10,469.00 $0.00 2 0 FURNITURE VAN FREIGHT $795.00 $0.00 3 4 OPTIONS AT AN ADDITIONAL PRICE 5 0 FALCON UPGRADE FOR SMART SYSTEM,NORMALLY$600 $400.00 $0.00 6 0 AXLE LOCK FOR SMART SYSTEM $93.00 $0.00 7 0 SPEED SIGN RACK FOR SMART SYSTEM $100.00 $0.00 8 0 TAMPER ALARM FOR SMART SYSTEM $250.00 $0.00 9 0 TRAFFIC STATISTICS COMPUTER FOR SMART SYSTEM $3,298.00 $0.00 10 0 STORAGE COVER FOR SMART SYSTEM $273.00 $0.00 Total $0.00 3 000 L� Signature Title Inside Sales Representative Todd Riley 9325 Pflumm Lenexa,Kansas 66215 Toll Free 800-4KUSTOM (800-458-7866) SMART TM System Specifications y SMART Unit Options Construction: Welded square,tubular frame and aluminum Axle Lock: Prevents rolling when trailer is parked on an outer panels.All paneling is finished with a incline. durable,graffiti-resistant powder coat paint. Motion Alarm: Movement-sensitive,sounds a loud,piercing Access Door. Located curbside for officer safety.Locked, siren for several minutes before resetting. provides well-sealed and weatherproof interior. Activated via wireless remote control with Power Supply: Internal bank of three,heavy-duty maintenance- audible confirmation of alarm status. free batteries provide up to 14 days of autono- Speed Sign Rack: Stores up to six 24"x 30"speed limit signs. mous operation,depending upon traffic.Total Aluminum Wheels: Replaces white powder coat painted wheels. capacity:345 amp hours. Canvas Cover. Protects during transport.Made-to-fit,water- Chargers: 110 VAC:10 amp output. repellent,vinylized canvas with grommets Solar Panel:3.0 amp output. and straps that secure beneath the trailer. Regulator. Internal controllor regulates the amount of Radar Upgrade: SMART's standard issue radar can be re- current delivered to the batteries to prevent placed with a Falcon handheld stationary,or overcharging and battery damage. KR-10SP two-piece moving/stationary with Display Glass: Safety glass is the type used for windshields. remote control.Both can also be used for Display Size: Two-digit display,12"or 18"high. speed enforcement from a patrol vehicle. Display Type: Amber light emitting diode(LED). Accent Stripe: Single 6"thick accent stripe encircles the Violator Alert: Model I only.LEDs flash red when operator- unit.Available in 12 colors. programmable threshold speed is exceeded. Custom Lettering: Accent stripe can include SHERIFF or A Kustom exclusive feature. POLICE lettering in white,at no additional Trailer Hitch: Removable,stores inside the trailer to prevent charge.When certain requirements are met, unauthorized towing. agency lettering and logo can be added. Suspension: Torsion-spring.Minimizes effects of road shock. Towing Hitch: Requires Class I hitch with 2"ball. Towing Lights: Rear brake,tum signals,license plate.Standard connector for vehicle hookup included. StatPak: PC-compatible traffic statistics computer Tow Weight: 10501bs.max. provides 15-minute tallies of traffic counts Tongue Weight: 125 lbs. and speeds,and an analysis by percentile Leveling Jacks: Ensures a firm standing on uneven terrain. speed categories in 5-mph or 1-mph groups, Dimensions: (Roomy interior provides storage for equipment.) for speed surveys.After the data is collected Panels Down: 6'5"H x 6W x 8'L an operator may display or print graphs, Model I: 10'2"H (panel up) print a hard copy of the data,or download Models II&LII: 8'6"H(panel up) the files to another computer. Data: Includes vehicle count and average speed in 15 minute intervals;total vehicle count; minimum,maximum and average speeds; RADAR Unit 50"and 85th percentiles;ten mile pace;and the number of vehicles recorded for each mile Style: One-piece,stationary. per hour recorded. Measurement: Available in mph or km/h. Graphs: Plot in either a bar or line graph the number Type: True Doppler Radar. of vehicles vs.time of day,vehicle speed vs. Operating Frequency: 24.15 GHz(K-Band)±100 MHz. time of day,and vehicle speed vs.number of Operating Temp.Range: -22°F to+140°F(-30°C to+601C);90% vehicles. relative humidity at+99°F(+37°C), Includes: Dedicated computer,proprietary software, non-condensing. and pneumatic tube to lay across the Accuracy: ±1 mph roadway for vehicle count. Target Speed Range: 10 to 99 mph(16 to 159 km/h). Microwave Source: Gunn-Effect Diode. In keeping with Kustom Signals'policy of continued refinement of its products, Power Output: 15 mW typ.,50 mW max. these specifications are subject to change without notice.SMART is a PATCO Power Density: <5 mW/cm2(measured 5 cm from product distributed byKustom Signals.Kustom Signals'warranty includes parts antenna face). and labor,and warrants all components—without exception—against defects in Beam Width: 120+10. materials and workmanship. SMART is warranted for one year, the radar is Side Lobes: 25 dB below main beam. warranted for two years.Service can be performed by the Kustom Signals manu- Receiver. Low noise Schottky Barrier Diode facturing facility.Lease/Purchase available.SMART is protected by U.S.Patent (100 mW rating). number 5,231,393.For more information,a quote,or to placean order,call toll-free: kaa( 1-800-4KUSTOM(458-7866). KUSTOM SIGNALS, INC 9325 Pflumm • Lenexa,KS 66215-3347 • 913/492-1400 • FAX 913/492-1703 Reprinted in U.S.A.11/96 A SUBSIDIARY OF PUBLIC SAFETYEOUIPMENf,INC, Yiz�) A&m»ZLc:.AA, tl?Aw0�Aam4a-- qa%92ga0 mo%KU So#(458-7866) www.kustomsignals.com FAX 913%9473 Robert Bobac DISTRICT MANAGER KUSTOM SIGNALS, INC. . \« A SUBSIDIARY OF PUBLIC kRi EQUIPMENT,INC � . . . . &§pi `) . ° © - . < :y« .�.. . . . . . Quotation k((((((( KUSMM SIGNALS, INC. 9325 pou" .Lenexa,KS 64215-3347 913.492-1400 FAX 913.492-1703 Date 11/25/97 TO... SGT LOSON Quote# 4420999368812 ITHACA POLICE DEPT Terms Net 30 120 E CLINTON This Quote expires On 2123198 PO BOX 6567 ITHACA NY 14850-5612 Phone 607-272-9973 Ext Fax 607-273-3797 Item Qty Description Unit Price Total 1 0 FALCON HANDHELD STATIONARY RADAR SYSTEM $1,390.00 $0.00 2 INCLUDES SHIPPING AND HANDLING. WHEN THIS UNIT IS BOUGHT IN 3 CONJUCTION WITH THE SMART TRAILER THE PRICE IS REDUCED TO$400 4 5 6 0 PROLASER Ii INFRARED LIDAR SYSTEM WITH HEADS UP DISPLAY AND CARRYING CASE54,010.00 $0.00 7 NY CONTRACT P052300 0— Total $0.00 Signature Title Inside Sales Representative Todd Riley 9325 Pflumm Lenexa,Kansas 66215 Toll Free 800-4KUSTOM (800-468-7866) zol floc �r'-r O"1�3 z/3 _Inde W I i i To: Budget and Administration Committee From: Debra Parsons, City Chamberlain Re: Request for Extension of Period to Redeem Property 413 E. Lincoln Street Date: December 15, 1997 Thomas Farrell is requesting that he be allowed to redeem the above property no later than June 1, 1998. The original period to redeem expired on December 1, 1997. This is Mr.Farrell's residence. The amount due is$8, 39.73. I recommend that we grant the extension,with appropriate additional interest. This is consistent with action the City has taken in the past regarding redemption extensions. sheen d M P CY1997 CY1998 %change from CYi999 %change from N OPERATING EXPENSES: previous year previous year Inflators-% Salaries&Wages $ 2,176,891 $ 2,242,198 $ 2,309,464 3.00% Fringe Benefits 702,642 709,668 716,765 1.00% Service Contracts 1,071,956 1,093,395 1,115,263 2.WA Insurance 226,174 228,435 230,720 1.00% Li Fuel 141,000 143,820 146,695 2.00% A Vehicle Maintenance 189,682 193,476 197,345 2.004'0 0 LIMBS 165,525 168,836 172,212 2.00% 3 All otherexpansas 280,502 283,307 286,140 1.00% TOTAL EXPENSES E 4,954,372 $ 5,063,135 2.20% $ 5,174,606 2.20% H REVENUES: D State Operating Assistance $ 1,797,869 1,833,626 1,870,503 2.00% n D Federal Operating Asslshanoa 243,000 247,860 252,817 2.00% Passenger Fares 1,252,337 1,277,384 1,802,931 2.00% 3 Other Revenue 173,414 176,882 180,420 2.00% 0 Gadabout59,197 60,381 61,589 2.00% H Revenue Sub-Total $ 3,525,817 $ 3,596,333 2.00% $ 3,668,260 2.00% N Total Expenses- $ 4,954,372 $ 5,063,135 $ 5,174,606 D Revenue Sub-Total 3,525,817 3,586,333 3,668,260 Z Deflch to be funded locally $ 1,428,555 $ 1,466,602 $ 1,506,346 H %of local %change from %of local %change from %of local Current ARacation: contributions previoua year contributions previous year contributions M F, City $ 468,855 $2.82% $ 481,408 2.68% 32.82% $ 494,386 2.70% 32.82% � N County 477,960 33.4696 $ 490,756 2.68% 33.46% $ 503,987 2.70% 33.46% M Cornell 481,740 33.72% $ 494,638 2.68% 33.72% $ 507,973 2.70% 33,72% Total $ 1,428,565 $ 1,468,802 $ 1,506,346 m y %of local %change from %of local %orange from %of bcal 0 1/3 Allocation: cont ibudons Previous year oonlribu@ons previous year contributions z City $ 476,185 33.33% $ 488,934 2.681/6 33.33% $ 502,116 2,70% 34.23% r County $ 476,185 33.33% $ 488,934 2.6846 33.330/0 $ 502,115 2.70% 34.23% Cornell $ 476,165 33.33% $ 468,934 2.66% 33.339/6 $ 502,115 2.70% 3423% m Total $ 1,428,555 $ 1,466,802 $ 1,506,346 - _ Z O H Dd N N 7d til z 0 �i N v 0o N C� 0 ro Page 1 DEC.22.1997 3:41PM ITHACA TOMPKINS TRANSIT CENTER NO.225 P.1/2 _ 4 . Tompkins Ithaca Tompkins Transit Center 737 Willow Ave Consolidated Ithaca, NY 14850 Area (607) 277-9388 (607) 277-9551 fax Transit FAX Date: Number of gags incl 'ag cover sheet To: From: A ` Phone; Phone: (607)277-9388 Fax phone: Fax phone: (607)277-9551 CC: REIVL4 M; C Urgent [j For your review ❑ Reply ASAP Q Please comment 12/22/97 MON 14:39 [TX/RX NO 87781 Z 001 sheen d M n CY1997 CY 1998 %change from CY1999 %change from N OPERATING EXPENSES: pravlous year previous year Inflabrs-'A Salaries&Wages $ 2,176,991 $ 2,242,198 $ 2,309,464 3.00% Fringe 8enelits 702,642 709,668 716,765 1.00% Service Contracts 1,071,956 1,093,395 1,115,263 2.0MA Insurance 226,174 228,435 230,720 i.W/O LJ Fuel 141,000 143,820 146,696 2.00% Vehicle Maintenance 189,682 193,476 197,345 2.00% o Udlttles 165,525 168,836 172,212 2.00% 3 All oiherexpenses 280,502 283,307 288,140 1.00% TOTALD(PENSES $ 4,954,372 $ 5,063,135 2.20% $ 5,174,606 2.20% H REVENUES: _ D State Operating Assistance $ 1,797,869 1,833,626 1,870,503 2,00% D Federal Operating Asslslance 243,000 247,660 252,817 2.00% --i Passenger Fares 1,252,337 1,277,384 1,302,931 2.00% 3 Other Revenue 173,414 176,882 180,420 2.00% 0 Gadabout 59,197 60,881 61,589 2.009'. H Revenue Sub-Total $ 3,52.6,817 $ 3,596,333 2.00% $ 3,668,260 2,00% :z Cn Total Expenses- $ 4,954,372 $ 5,063,185 $ 5,174,606 D Revenue Sub-Total 3,525,817 3,596,333 3,668,260 Z Deficit to be funded locally $ 1,428,555 $ 1,466,602 $ 1,506,346 H %of local %change from %of local %changa trorn %of local Current AAocafion: contrfibutions previous year contribullons previous year contribdons n City $ 468,855 $2.82% $ 461,408 2,68% 3222% $ 494,386 2.70% 32.82% :z County 477,960 33.469'0 $ 490,756 2.68% 33.46% $ 543,987 2.70% 33.46% M rte., Connell 481,740 33.72% $ 494,638 2.66% 33.72% $ 507,973 2.70% 33,72% Total $ 1,428,665 $ 1,466,802 $ 1,506,346 m %of local %change from %of local %change from %of local OK 113 Allocation: contrrbudons previous year contribultons previous year con4lbutions z City $ 476,185 33.33% $ 488,934 2.6611/6 33.33% $ 502,116 2.70% 34.23% County $ 476,185 39.33% $ 488,934 2.6896 33.33% $ 502,115 2.70% 3423% Cornell $ 476,186 33.33% $ 488,934 2.68% 33.33% $ 502,116 2.70% 3423% m Total $ 1,428,555 $ 1,466,802 $ 1,506,346 Z 0 H N N z o � � N y 0o N Page 1 Sheen d M n CY1997 CY1998 %change from CY1999 %orange from N OPERATING EXPENSES: previous year previous year Inflators-% Salaries&Wages $ 2,176,891 $ 2,242,198 $ 2,309,464 3.00% Fringe Benefits 702,642 709,668 716,765 1.00% Service Contracts 1,071,956 1,093,395 1,115,263 2.00% Insurance 226,174 228,436 230,720 11.00% Fuel 141,000 143,820 146,695 2.00% Vehicle Maintenance 189,682 193,476 197,345 2.009/0 Ufilwas 165,525 168,836 172,212 2.00% 3 All otherexper►ses 280,502 283,307 286,140 1.00% TOTAL DCPENSES $ 4,954,372 $ 5,063,135 2.20% $ 5,174,606 2.20% H REVENUES: _ State Operating Assistance $ 1,797,869 1,833,626 1,870,503 2,00% n Federal Operating Assistance 243,000 247,860 252,817 2.00% --1 Passenger Fares 1,252,337 1,277,384 1,302,931 2.00% 3 Other Revenue 173,414 176,882 180,420 2.00% U Gadabout 59,197 60,381 61,589 2.00% Revenue Sub-Total $ 8,623,817 $ 3,596,333 2.00% $ 3,668,260 2,00% N Total Expanses- $ 4,954,372 $ 5,083,185 $ 5,174,606 D Revenue Sub-Total 3,525,817 3,596,393 8,668,260 2 Deficit to be funded locally $ 1,428,555 $ 1,466,802 $ 1,506,348 %of load %charge ham %of local %changs from %of local -i Current Allocation: cordnbutlons previous year contributions previous year contributions C) City $ 468,855 32.82% $ 481,408 2,68% 32.82% $ 494,386 2.70% 32.82% Z N County 477,960 33.469 $ 490,756 2.68% 33.46% $ 503,987 2.70% 33.4696 M e\a Connell 481,740 33.72% $ 494,638 2.68% 33.72% $ 507,973 2.70% 33.72% � Total $ 1,428,555 $ 1,466,802 $ 1,506,346 toN %of local %change from %of kxW %change from %of local 1/3 Allocation: contributions previous year contributions previous year contributions z City $ 476,185 33.33% $ 488,934 2,68°A 39.33% $ 502,115 2.70% 34.23% r County $ 476,185 39.33% 5 488,934 2.6896 33.331Y. $ 502,115 2.70% 34..23% Cornell $ 476,185 33.33% $ 486,934 2.689/0 33.33% $ 502,115 2.70% 34.23% to Total $ 1,428,555 $ 1,466,802 $ 1,506,346 Z 0 Dy4 N N U1 z 0 T ao y N �t \ 0o w 0 Ila Page 1 DEC.19.1997 5:08PM ITHACA TOMPKINS TRANSIT CENTER NO.212 P. 1/2 Tompkins Ithaca Tompkins Transit Center 737 willow Ave Consolidated Ithaca, NY 14850 Area (607) 277-9388 Trmsit (607) 277-9551 fax Daft: Nm*a of pagis"Inaluding cover sheet To: From. Phone: Phone, (607)277-9388 Fax phone'. Fax P (607)2*77-9551 CC: RMAM: ❑ Urgent m For your review C3 Reply ASAP 13 Please continent 12/19/97 FRI 16:07 [TX/R1 NO 8764] 0 001 Shead d CY1997 CY1998 %charge from CY1999 %change from n OPERATING EXPENSES, previous year previou s year Inflators-% Saierles&Wages $ 2,679,533 $ 2,965,919 $ 3,054,897 3.00% Service Contracts 1,071,956 1,093,395 1,115,283 2.00% Insurance 226,174 228,436 230,720 1.00% Fuel 141,000 143,820 146,696 2.00% Vehicle Maintenance 189,682 193,476 197,345 2.00% Utilities 165,525 168,836 172,212 2.00% All other expenses 260,502 283,307 286,140 1.00% m TOTAL EXPENSES $ 4,954,372 $ 5,077,168 2.48% $ 6,203,274 2.413% 3 REVENUES: State Operating Assistance $ 1,797,869 1,833,826 1,870T503 2.00% Federal Operating Assistance 243,000 247,860 252,817 2.00% D Passenger Fares 1,252,387 1,277,364 1,502,931 2.00•.6 n Other Revenue 173,414 176,882 1B0,420 2.00% D Gadabout 69,197 60,361 61,589 2.009/6 -q $ 3,668,260 2.0096 Revenue Sub-Tota! $ 3,525,817 $ 3,596,333 2.009'0 � Total Emmses- $ 4,954,372 $ 5,077,186 $ 5,203,274 Z Revenue Sub-Total 3,525,817 3,596,333 3,668,260 Deficit to be funded locally $ 1,428,555 $ 1,490,855 $ 1,535,014 %of local %change from %of local %change from %of local Z Current Allocation: ooniributions previous year oontributfons previous year coni bu ions H City $ 468,855 32.82% $ 486,020 3.66% 32.62% $ 503,795 3.66% 32.82% —I Gourq 477,960 33.46% $ 495,468 3.669'0 33.46% $ 513,578 3.66% 33.46% n Cornell 461,740 33.72% $ 499,377 3.66% 33.72% $ 517,640 3.66% 33.72% Z Total $ 1,428,555 $ 1,480,865 $ 1,535,014 � m � %of local %change from %of local %change from %of local 113 Allocation: contributions previou s year contributions previous year contriIAMons City $ 476,185 33.33% $ 493,618 3.86% 33.33% $ 511,671 3.66% 34.55% f, County $ 476,185 33.33% $ 493,616 3.661/6 33.330/1 $ 511,671 3.66% 34.55% Cornell $ 476,186 33.339E $ 493,618 3.68% 33.33% $ 511,671 3.66% 34.664A o Total $ 1,428,555 $ 1,48D,B55 $ 1,535,014 r1 D4 Z O • N z O N o� v N N O O Page 1 J E. continued v' a n 3 . Designation of Official Newspaper RESOLVED, That pursuant to Section C-113 of the City Charter, the Ithaca Journal be and is hereby designated as the official newspaper of the City of Ithaca for the year 1998 . 4 . Collateral to Secure Deposits RESOLVED, That the collateral deposited by the Tompkins County Trust Company, M & T Bank and the Fleet Bank as reported, be approved as to form and sufficiency. 5 . Public Employee's Blanket Bond RESOLVED, That pursuant to Section 11 of the Public Officers Law, the following Bond, which is on file in the Office of the City Clerk, be, and is hereby approved in all respects for the year 1998. Faithful Performance Blanket $250,000 Peerless Bond Coverage Insurance Co. 6 . Designation of Common Council Meetings RESOLVED, That the regular meetings of the Common Council, for the year 1998, be held at 7 : 00 P.M. , on the first Wednesday of each month, in the Common Council Chambers, at City Hall, 108 East Green Street, Ithaca, New York, unless otherwise determined by Common Council. 7 . Designation of Official Depositories RESOLVED, That pursuant to Section C-34 of the City Charter, the Tompkins County Trust Company, M & T Bank, and the Fleet Bank be, and they are, hereby designated as the official depositories of all City Funds for the year 1998 and are currently deposited as follows : TOMPKINS COUNTY TRUST COMPANY ACCOUNT NAME ACCOUNT NUMBER City of Ithaca Operating Fund 01-201-001004 Employees Group Insurance Deductions 08-201-001004 City of Ithaca Payroll Fund 04-201-001004 Guaranty and Bid Deposits 05-201-001004 Health Facility Agreement 05-201-001004 Deposit on Water Meters 05-201-001004 City of Ithaca-Wire Transfer Community Enterprise Opportunity 06-201-001004 E. 7 . continued Ithaca Fire Department Bunker Facilities 05-201-001004 Sale of Unclaimed Property 05-201-001004 Circle Greenway 05-201-001004 Conference on College and Community 05-201-001004 Center for Expressive Arts 05-201-001004 Peter DeWysocki Memorial Fund 05-201-001004 Cemetery Fund 05-201-001004 Fire Department Recognition Banquet 05-201-001004 Commons Cultural Tourism 05-201-001004 West End Trees 05-201-001004 Gene Slater Memorial Fund 05-201-001004 Jack Kiely Scholarship Fund 05-201-001004 DeWitt Park Improvement Fund 05-201-001004 Employees N.Y. S. Withholding Tax 08-201-001004 Employees U.S . Savings Bonds 08-201-001004 Centennial Art Work 05-201-001004 Central Business District Trees 05-201-001004 N.Y. S. Police, Fire and Employees Retirement System 08-201-001004 GIAC Youth Enterprise Fund 05-201-001004 FICA Overpayment Reimbursement 05-201-001004 Juvenile Firesetter' s Program 05-201-001004 Capital Reserve Fund #4 - Bridges 01-201-001055 Capital Reserve Fund #11 - Parks and Recreation Areas 01-201-001055 Capital Reserve Fund #14 - Parking Areas 01-201-001055 Capital Reserve Fund #15 - Fire Engine Replacement 01-201-001055 Capital Reserve Fund #16 - Development of Water Sources 01-201-001055 Capital Reserve Fund #17 - Sewer Construction 01-201-001055 Capital Reserve Fund #17A - Mandatory Reserve for Sewer Plant Construction 01-201-001055 Capital Reserve Fund #20 - West Hill Water and Sewer Replacement 01-201-001055 Capital Reserve Fund #22 - Bus Replacement 01-201-001055 Capital Reserve Fund #23 - Public Works Equipment 01-201-001055 Capital Reserve Fund #24 - Energy Conservation 01-201-001055 Capital Reserve Fund #25 - Capital Improvements 01-201-001055 Capital Reserve Fund #26 - Land Acquisition 01-201-001055 Capital Reserve Fund #27 - DPW Consolidation 01-201-001055 Payroll Benefits - Flexible Spending 08-201-001004 ECHO 05-201-001004 Six Mile Creek Natural Area 05-201-001004 Keith Andrew Riggs Memorial 05-201-001004 Hydraulic Rescue Tool 05-201-001004 Moore Memorial 05-201-001004 Skateboard Park 05-201-001004 IPAC Escrow 14-303-468203 Capital Reserve Fund - Joint Activity Fund 01-101-099762 Debt Service Fund 02-201-001004 f A E. 7 . continued Joint Activity Capital Fund 01-101-116535 FLEET BANK ACCOUNT NAME ACCOUNT NUMBER Firemen' s Relief Fund 267-010001 Ithaca Area Wastewater Treatment Plant - Phase III 267-365187 M & T BANK ACCOUNT NAME ACCOUNT NUMBER City of Ithaca - Construction Fund 01528-781-6 8 . Finance Department/Controller - Approval of 1998 Community Services Agencies Contracts RESOLVED, That the Mayor be authorized to execute the following 1998 contracts with Community Services Agencies, in accordance with the adopted 1998 City budget: Celebrations - Flag Day 350 Celebrations - Veterans Day 600"' Cayuga Chamber Orchestra 250' Community Arts Partnership 10,000'' Community Arts Partnership Visitor Ticket Center 7, 000-- Community , 000'Community School of Music and Arts 750E I Cornell Cooperative Extension 5,000 -" Multicultural Resource Center 8,500 --- DeWitt ,500fDeWitt Historical Society 7, 725 v Firehouse Theater 3, 000 Housing Options for Seniors Today (HOST) 1,500 '` Ithaca Breast Cancer Alliance 1,500 -- Ithaca ,500rIthaca Festival 8, 000 ✓ Kitchen Theater Company 3, 000 l Leadership & Multicultural Alliance 1, 000 " Project Growing Hope 500 ✓ Sciencenter Afterschool Program 1, 800 Tompkins County Area Development Corporation 7, 000 - The Labor Coalition 10, 000 Police Department - Approval of Standardization of Police Radar Equipment WHEREAS, this Common Council has been requested by the Ithaca Police Department to standardize on Speed Monitoring Awareness Radar Trailer (SMART) equipment to be used by the Police Department, and to authorize the City to purchase approved equipment from the manufacturer, or a representative thereof, and WHEREAS, it is deemed to be in the best interest of the City for reasons of efficiency, compatibility and economics to approve such standardization, as more fully spelled out in the following items : 1 . The Ithaca Police Department presently has a SMART trailer; 2 . The radar trailer equipment is not interchangeable, one type of equipment will allow for greater coordination of computerized radar equipment; 3 . This action will allow for the acquisition of traffic statistics computers to be integrated with existing radar trailer; 4 . Labor costs for maintenance and service of a standard type of equipment will be less than are required to service different types of radar trailer equipment; 5 . Present SMART equipment has been satisfactory for the uses of the Ithaca Police Department; 6 . Will allow for lower acquisition cost of radar trailer units and related equipment; now, therefore, be it RESOLVED, That pursuant to Section 103, subdivision 5-A of the General Municipal Law of the State of New York, this Common Council hereby authorizes the standardization of Speed Monitoring Awareness Radar Trailer equipment as the type of equipment to be used and purchased by the City of Ithaca Police Department during 1998 . E t 01 CITY OF ITHACA Vs ® art 1 James L. Gibbs Drive Ithaca, New York 14850 l C�APoRATEO� YOUTH BUREAU Telephone: 607/273-8364 Fax: 607/273/2817 TO: Dominick Cafferillo, Contro FROM: Sam Cohen, Director RE: B & A Agenda for December 22°d meeting DATE: December 11, 1997 Please place the following items on the agenda for December 22°d meeting: 1) For Executive Session-Personnel Item— (see attached) CC: Val Saul, Personnel "An Equal Opportunity Employer with a commitment to workforce diversification." two °F I � CITY OF ITHACA 1 James L. Gibbs Drive Ithaca, New York 14850 YOUTH BUREAU ��RATEO Telephone: 607/273-8364 Fax: 607/273/2817 To: Budget and Administration Committee From: Allen Green Youth Development Coordinator �h Re: Agenda item for the December B&A meeting Date: December 3, 1997 For executive session: Eloise Barrett, Youth Program Coordinator for the Paul Schreurs Memorial Program (PSMP) has requested a partial leave of absence (reduction of hours,) for medical reasons. By reassigning existing staff and by using temporary/seasonal staff we feel that we can honor her request without significantly impacting our services. We received this request during the course of our 1998 budget preparation and the budget that Council approved for PSMP was adjusted with this request in mind. Eloise has been a dedicated staff member at the Youth Bureau for over nine years. Eloise has requested a reduction of hours from 35 hours per week to 25 hours per week; beginning on January 5, 1998 and ending on August 29, 1998. We are recommending that this request be approved and that the Youth Bureau roster be temporarily changed accordingly. Steve Thayer has kindly agreed to represent the Youth Bureau in relation to this request. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." �� FELLOW COUNCILORS: Here's the expanded list of goals/that evolved from discussion at the Jan. 27 B & A. Please bring any further suggestions to Feb. 24 B & A -for possible adop ion of the list. Thanks. . . . Budget and Administration Committee Goals for 1997 1. Cost controls: Our top concern, in view of the recent 5-year city budget forecasts; we should also remain on the lookout for revenue expansion wherever feasible. 2 . Continue working toward improvement of the budget process, with earlier involvement of Common Council, and enact a new timetable aimed at budget adoption one month earlier. 3 . Open all discussion aimed at reorganization of city departments early this year: Now, not at budget time. 4 . Work with staff 's IMPACT (Innovative Municipal Processes and Communications Team) on interdepartment communications, employee feedback, process improvement and other problem-solving tasks. 5. Design a program this year for evaluating department heads, with their suggestions taken into account, and encourage staff evaluations .within departments as soon as possible. 6. Improve communication between elected officials and city staff, between Council members and the mayor, and vice versa. 7 . Serve as a clearing-house for grant information, to assure that knowledge about the availability of outside funding is relayed to departments that can use it. 8. Look for ways of increasing the public's understanding of "how City Hall works. " 9 . Consider adopting a policy on severance packages in case city jobs must be terminated. 10. Expedite work of the committee, wherever possible: All ideas welcome. To: Council members, a proposed resolution 12/17/97 From: Jane Marcham Re: January sales tax holiday Whereas, Governor Pataki, Assembly Speaker Silver and G Senate Leader Bruno abruptly announced a Jan. 17-23, 1998 "sales tax holiday" for certain clothing purchases at a Dec. 10 press conference, with no official notice to municipalities, and Whereas, state bureaucrats gave us and other municipalities only until Dec. 29 -- meaning 11 business days, at the height of the holiday season -- to enact a resolution, and Whereas, cities and counties are being required to act before this "tax holiday" is authorized by vote of the State Legislature, which amounts to a .subversion of the legislative process by state leaders, and Whereas, state leaders are well aware of their move's popularity with consumers but have failed to consider the damaging impact these "tax holidays" have on many New York localities, which are finding it increasingly difficult to cope with losses in revenues, now be it Resolved, that the Common Council of the City of Ithaca, N.Y. , protests the short notice given municipalities and the bypass of the Legislature in scheduling this January 1998 "sales tax holiday" and urges state legislators to condemn the procedure, and be it further i Resolved, that this Common Council demands that Governor Pataki and the Legislature take a comprehensive look at the over- all fairness of state tax structures and the varying effects of sales tax reductions on localities before the clothing exemption becomes permanent in December 1999. Shaetl b M P CY1997 CY1998 %change from M999 'A dhange from N OPERATING EXPENSES: previous year previous year Inflators-% ; Salaries&Wages $ 2,176,891 $ 2,242,198 $ 2,309,464 3.00% Fringe Benefits 702,642 709,668 716,765 1.00% Service Contracts 1,071,956 1,093,395 1.115,263 2.00016 Insurance 226,174 228,435 230,720 1.001/9 W Fuel 141,000 143,820 146,@96 2.00% A Vehicle Maintenance 188,682 193,476 197,345 2.00% Utilities 165,525 168,836 172,212 2.00% 3 All other expenses 260,502 283,307 2:86,140 1.00% TOTAL EXPENSES $ 4,954,372 $ 5,063,135 2.20% $ 5,174,606 2.20% H REVENUES: D State Operating Assistance $ 1,797,869 1,833,826 1,870,503 2.00% D Federal Operating Asslsbnce 243,000 247,860 252,817 2.00% -1 Passenger Fares 1,252,337 1,277,364 1,302,931 2.00% 3 Other Revenue 173,414 176,882 180,420 2.00% 0 Gadabout 59,197 60,881 61,589 2.00% H Revenue Sub-Total $ 3,625,817 $ 3,596,333 2.00% $ 3,668,260 2.00% U) --i Total Expenses- $ 4,954,372 $ 5,063,135 $ 51174,606 M Revenue Sub-Total 3,525,817 3,596,333 3,668,260 N Dsflcit to be funded locally $ 1,428,555 $ 1,466,802 $ 1,506,346 %of local %charge from %of focal %charge from %of local Current Allocation: contnbWons previous year contributions previous year contributions r City $ 468,855 32.82% $ 481,406 2.689/6 32.82% $ 494,386 2.70% 32.82% n� County 477.960 33.4661. $ 490.756 2.68% 33.46% $ 503,987 2.70% 33.46% M r\v Comell 481,740 33.72% $ 494,638 2.66% 33.72% $ 507,973 2.70% 33.72% N Total $ 1,428,565 $ 1,486,602 $ 1,506,346 m %of local %change from %of local %change from %of local eC 1/3 Allocation: contributions previous year contributions previous year contributions z City $ 476,185 33.33% $ 488,934 2.681,b 33.33% $ 502,115 2.70% 34.23% ,r County $ 476,185 33.33% $ 488,934 2.68% 33.33% $ 502,115 2.70% 34.23% Cornell $ 476,185 33.33% $ 468,934 2.68% 33.339/6 $ 502,115 2.70% 34.23% Total $ 1,428,555 $ 1,466,802 $ 1,506,346 Z O H N \d r1j Ulz o � -4 N oa N 0 N Page 1 I To: B & A Committee, Nov. 24, 1997 From: Taxicab Subcommittee meeting of Nov. 21 Re: Subcommittee's recommended revisions in taxicab ordinance > Because of some long intervals between rate revisions (most recently, six years) , subcommittee members agreed that timing of Y rate reviews should be specified and agreed upon two-year inter vals. Under Section 232.70 Rates, paragraph A could include: . "Taxicab companies may ask Common Council to review and revise rate regulations every two years. " > Under "B. Rate rules, " some recommended inserts: An umbrella provision: "Taxicab owners shall furnish each driver with a copy of these rules, supplied by the city clerk, and shall instruct their drivers to apply the rules fairly and consistently, advising them that . charges must not be exceeded under any circumstances. " .Both of the following rate rules already exist, but they've appeared only on past rate maps and need to be included in the ordinance itself (numbered appropriately) : "Additional passengers. A taxicab driver may charge $.50 fare for each additional passenger of the same party and same destination. " "Latenight surcharges. A taxicab driver may charge an additional $..50 per passenger for each trip commencing or terminating between 1 a.m. and 5 a.m. " The following rule appears in the ordinance but currently does not specify the amount to be charged. The revised ruling, with which the subcommittee agreed, would be: "Waiting time. For waiting at the passenger's request, there shall be no charge for up to five minutes, and for each additional five minutes the charge shall be $2. The taxicab driver shall inform the passenger of the charge for waiting time at the time of the request. " > Under "Section 232.64. Taxicab licensing procedures, " the subcommittee discussed the pros and cons of liability insurance at length, and finally decided (3-0) the 11$100, 000 per person and $300, 000 per accident" insurance that the city now requires should be reduced to the state minimum. The amended paragraph would require the license application to include: "Vehicle liability insurance; proof of insurance that complies with the state-required coverage of $25, 000 per person and $50,000 per accident for injuries and $10,000 for property damage. " Attending the Nov. 21 session were alderpersons Jane Marcham and Sara Shenk, Guy Gerard, Officer Keith on, and taxicab operators. Chris Katz and John Kadar. i 12. BUILDINGS, PROPERTIES, TRANSIT, PARKS, WATER, SEWER& SOLID WASTE ITEMS B. Approval of TCAT Agreement - RESOLUTION. ��d `r �S WHEREAS, the Board of Public Works has reviewed the draft:aXp,,Yement dated November 22, 1997 to form a joint venture d.b.a. TompkinsArea Transit (TCAT) which is a significant change from the current city mass transit operation known as Ithaca Transit, and WHEREAS, the board believes that proposed TCAT agreement formalizes and advance the existing public transportation system serving the city and Tompkins County, and WHEREAS, the board supports the current efforts to improve efficiency through and consolidation of operations, maintenance, purchasing and planning, and WHEREAS, the board and staff believe that the joint TCAT operation will be better positioned to obtain federal and state funds, apply for grants, and influence legislation funding and policies; now, therefore, be it RESOLVED, That the Board of Public Works recommends the concept of the joint venture TCAT to Common Council and directs the Superintendent to work with the Assistant City Attorney and the Mayor to complete a final draft of the agreement for adoption by Common Council. t 12/17/97 CITY OF ITHACA Cr'£ Yt 1 James L. Gibbs Drive Ithaca, New York 14850 =c0`�........�•'��m YOUTH BUREAU APoRAO� Telephone: 607/273-8364 Fax: 607/273/2817 Cisi TO: Dominick Cafferillo, Contro FROM: Sam Cohen, Director RE: B & A Agenda for December 22nd meeting DATE: December 11, 1997 Please place the following items on the agenda for December 22nd meeting: 1) For Executive Session-Personnel Item— (see attached) CC: Val Saul, Personnel "An Equal Opportunity Employer with a commitment to workforce diversification." iT CITY OF ITHACA 1 James L. Gibbs Derive Ithaca, New York 14850 ,f YOUTH BUREAU 9PoRA0 Telephone: 607/273-8364 Fax: 607/273/2817 2 \� 7 To: Budget and Administration Committee C, From: Allen Green Youth Development Coordinator Re: Agenda item for the December B&A meeting Date: December 3, 1997 For executive session: Eloise Barrett, Youth Program Coordinator for the,Paul Schreurs Memorial Program (PSMP) has requested a partial leave of absence (reduction of hours,) for medical reasons. M By reassigning existing staff and by using temporary/seasonal staff we feel that we can honor her request without significantly impacting our services. We received this request during the course of our 1998 budget preparation and the budget that Council approved for PSMP was adjusted with this request in mind. Eloise has been a dedicated staff member at the Youth Bureau for over nine years. Eloise has requested a reduction of hours from 35 hours per week to 25 hours per week; beginning on January 5, 1998 and ending on August 29, 1998. We are recommending that this request be approved and that the Youth Bureau roster be temporarily changed accordingly. Steve Thayer has kindly agreed to represent the Youth Bureau in relation to this request. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." �«�