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MN-B&A-1997-08-25
S<eA.r� vo G -.-- :r BUDGET AND ADMINISTRATION COMMITTEE AUGUST 25, 1997 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA A. Common Council 1 . Minutes of June & July committee meetings 2 . City-wide World Wide Web Policy - Resolution 3 . Community Services funding applications - Discussion 4. Towing and taxicab regulations - Report 5 . Department Head Feedback Instrument - Report 6 . Vacancy Review - Report 7 . Mayor' s Report 8 . Council Members ' Announcements B. Attorney Potential Tax Exemption for Owners of Historic/Landmark Properties - Discussion Proposed Local Law to Allow City Chamberlain to Enter Into Installment Agreements for Payment of Delinquent Taxes - Discussion/Possible Resolution C. Finance/Chamberlain G1 . Request Waiver of Tax Penalty - Resolution C 2 . Request Waiver of Tax Penalty - Resolution 3 . Request to Amend 1997 Sidewalk Assessment - Resolution C4. Request Funding for Bankruptcy Representation - Resolution BUDGET AND ADMINISTRATION COMMITTEE AUGUST 25, 1997 7 :30 P.M. COMMON COUNCIL CHAMBERS GENDA Common Council wv Minutes of Oune. & July committee meetings City-wide World Wide Web Policy - Resolution D. Community Services funding applications - Discussion Towing and taxicab regulations - Report 0 5'.0e,"—bepartment Head Feedback Instrument- Report Vacancy Review - Report 6 Mayor' s Report Council Members ' Announcements Attorney 1. Potential Tax Exemption for Owners of Historic/Landmark Properties - Discussion �2 . Proposed Local Law to Allow City Chamberlain to Enter Into Installment Agreements for Payment of Delinquent Taxes - Discussion/Possible Resolution 'Finance/Chamberlain f 1 Request Waiver of Tax Penalty - Resolution Request Waiver of Tax Penalty - Resolution ; Request to Amend 1997 Sidewalk Assessment - Resolution Request Funding for Bankruptcy Representation - Resolution (OVER) r BUDGET AND ADMINISTRATION COMMITTEE AGENDA AUGUST 25, 1997 PAGE 2 Building Department Request Funds for Demolition of Building - Discussion/Possible Resolution Request to Fill Vacant Code Inspector Position Executive Session Planning Department Planning Department Reorganization - Discussion (Material to kie distr/i'bu ed 4 meeting) F. DPW Request to Establish Capital Project for Transit .Items - Resolution Request to Establish Capital Project for Traffic Calming Measures - Resolution . bequest Amendment of DPW Equipment Capital Project - PRssible Resoluti Youth Bureau Review of Cass Park Rink Task Force Report and Request to ! Move Ahead with' F 4iergy Savings Capital Project - Discussion ���a61(LC Request for Increase o Contractual and Revenue Accounts / or Adult Hockey League - Discussion/Possible Resolution Request to Increase Equipment and Revenue Accounts for Advertising at Cass Park - Dis'cussion/Possible Resolution H. Finance/Controller nll.' Request to Approve Civil Service Agreement for 1997/1998 Resolution I ( Request Funds for City Employee Recognition Picnic V` Resolution 3 Managerial Salaries - Discussion, Executive Session may Ile' � �,�,�,,�►�� . .� �-yam ,, - 32S Int tl 4 ob i A 'Iced l4koa a ) , r OWVCr r C1 1 i 1 60 u4d St Al ou + *le- � AIG CaC *I UYI- -A - b` 47 ' r� �� fi ► -erg e. Owwffkalkluv I dJ4w r& (9(y o-,, (4cw-4 - t { __.. ____ t _. _... _. _ _. __. _ __ u^ -- "CIT - _ q Tui h �� ! �, ��4� e� �1 P � [-(e Al9a"k 'foJ/- to Soh ( � --ham__ �%� � Q� .� ��M�►.��.���t 0/1 0,ov jo&11�7 wee c� W✓., 0 , vo 1 to ko +k .- w "1 rIYCA FkAAlr l _ _ r �o/ cam r +0 dr- 2 `l VtNA f � 6c AO . R, C" 1- 0 fir ser �r 1?10 �-o CILV c I �m ii, =-� --Q saw C (t ruclpt, 4-0 _ -J Permit Applications Received by Month Projected Through -1997 140 120 -- 100 v T1„ E 80 01996 E a ■1997 `o E 60 ,;. Z g= a Al �. .: 40 s% 20 ; O ;:. at MM 2 a c 5 w :3 2 m Q a a a a CM 0 Month Q aEi aEi E LL CL O 0 0 a� Building Department 8/22/97 Permit Applications Received by Month by Type 120 100 80 60 ❑#of Permits Received 1996 ■#of Permits Received 1997 ®#of SID Permits Received 1996 ■#of SID Permits Received 1997 40 - SID=Permits for Smoke Detection Systems 20HE- - - — - — - — — - — — -- 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec r Building Department 8/22/97 2500 Housing Inspections By Year and Staffing 8 7.5 2247 1998 2043 7 2000 - 5 5.25 6 H C O 1500 - 5 � r m o. Units V C of 4 c I Properties C 1126 0 y ° —*--Inspection Staff � m = 1000 E 0 3z m a 2 2 z 500 � > ( M 564-1i" 580` 1 0 -- 0 1994 1995 1996 1997' Year Note: 1997 Data is a projection to the end of the year with 5.25 FTE City of Ithaca Building Department 8/22/97 Output of Inspection Staff by Type of Work 800 - 700 600 500 `o ■Construction Value/Inspector 400 0Certificates-of Compliance per Inspector ar E 3 z 300 200 100 - 0 00 -0 1996 1997* Year *1997 Projection Building Department 8/22/97 1 /1 /97 to 7/1/98 minus owner occupied no exp date CCs, including in progress work IE a ` 1 �.• t .. • s \ _ •�, •• / „:: y s • .s is _.. s J •. ® ISO • as :.. i IT. • + • .. / --� �'• s ® ® ®•® °•. . psi: as s e s ®a tea► a• ® E Q* s' Oil v+ !:• •• s .. s ® .. `I • / i, a..... .� • .. . .401 �.. ........ `:...... . ..... • :..:;. ........:r .. . ..._._ . ............. ,... s i sa \; • ,�• i ..................:....:; . i i i � • • • • r i•~ ��'1ri►� ��rrut►•����� —:���� ,�� � •,! •lar al .n"it—;r�. wow, N as i as_... •._� L� �� !♦1 f /4.11 j �i���� ���� �'-� .� i,. �w ���� � ij= ��'t�i"�H':.i r ^=�4.�{itwl^-�- '"�» � �y:��- tN.�L1�=I'�=1:-�1 1t_�a -!_ .�►�_ r•w b� �►.�1 '� Nlryr^i !i rtilt�!N�WtY 7 rtlt±�7\I Ih —_-it: .. - 1=.{1111(1:•. C�,.�_.N ..jw �11��{[:� -.� :_�nqa■■yw Nor. . ,w� ,It{t1L i siWtti,'»IIt1M .td !`- •Y'i�t u���,.fl^N,�s.ltjr.. Jnr. • - ql�i� �-olli r SIItt1.........ldt lil[,.i'AUI - ;I' �r �11 !i t� r•� g�'�r•1= _ r-t• N�`1 • fttfr Rf. _:- {at*♦ �_■ iii Nr '!� � q`6 k 1II !'���■ �~s ui •� t 'd1• Ilt"- �NtUJ♦ U^ - r -r :I 'a1Ni.; r �tl 1 - a ��� r. •a ae MW � ■: " �ctl/i�:7..`.R�'"�,.+f `� 1� .,,�_'a�1t♦r`'� 4 f�a.�m_._. L' +. ♦ ami. n wqC Ifl _ • .: 1 •q, • _ iA! •it!!Ti cal,nn 5R 'rte`�T� /,� � �� {uttltsu. tat � � � �.��i ��i� •.,[.-'�•r�1►oaf tuxr ' -■�� � ���t� a.nr III„ _ - a�'!111t. •� �_ �j. i.,-���r'�)ti>s tt�����r:n ��' n I/����V at,ql} 1...51r. .� ,itirL rein» [8 � tL IIII3 � 7 sn� t ar_ntl' •• ♦ �✓IrI,♦ ��tl�%�� atlr�in ■ A ... .r. ♦4.�t [IlA1 '"•, y<♦.` �� tt tats Iit OWS 1�i��i� t►V w� .� � �►.�� r .4+ \rl�� �tt r � r t•I�Is _ama�! :_,N � ir/ �El/ �i 111 II Ir '��aA '� Output of Inspection Staff by Type of Work 900 - 800 -- 700 600 ■Ave.Building Cost/#Inspectors 0 � D Housing Units Certified/#Inspectors a E 400 z 300 Note: Black bar is the 200 average of the estimate of the construction cost on all building permit applications divided by the number of 100 inspectors 0 1996 1997* Year *1997 Projection Building Department 8/25/97 R AGREEMENT THIS AGREEMENT made the 3rd day of September, 1997, by and between the CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "City" , party of the first part, and CITY SCHOOL DISTRICT, CITY OF ITHACA, a municipal corporation of the State of New York, hereinafter referred to as the "School District" , party of the second part. WITNESSETH: WHEREAS, the Board of Education of the School District desires to enter into a contract with the City for the performance by the City of certain services, to avoid duplication and unnecessary expense, particularly services in connection with Civil Service matters on behalf of the School District, pursuant to Section 2503, subparagraph 16, of the New York Education Law, and WHEREAS, the total number of classified Civil Service employees on the payrolls of the City and the City School District for the final payroll period in December, 1996, was 834, and WHEREAS, the actual annual expenditures for the Civil Service Commission of the City of Ithaca for the 1996 fiscal year of the City was $51, 003 .00; NOW, THEREFORE, the parties hereto agree as. follows: 1 . That for the services rendered and to be rendered by the City for the School District during the School District fiscal year, which is July 1, 1997, through June 30, 1998, the School District shall pay to the City a lump sum of, $25, 868 . 00, payable on or before Nov-e nber 1, 1997 . 2 . In consideration of such payment, the City agrees : (a) to 'furnish the School District the parttime services of the Civil Service Commission of the City of Ithaca and the members of its staff, and the City Clerk and the members of her staff; and (b) to handle the records and perform any other necessary Civil Service services relating to Board of Education employees in the classified service, including examinations and tests when required. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF ITHACA By: Mayor ATTEST: City Clerk CITY SCHOOL DISTRICT CITY OF ITHACA, NEW YORK By: Assistant Superintendent ATTEST: School District Clerk -� 1 1996 AGREEMENT FOR PRORATING OF EXPENSES OF THE CITY CIVIL SERVICE COMMISSION FOR THE HANDLING OF THE RECORDS, EXAMINATIONS, ETC., OF THE CIVIL SERVICE EMPLOYEES OF THE ITHACA CITY SCHOOL DISTRICT EMPLOYEE NUMBER AMOUNT ITHACA CITY SCHOOL DISTRICT 423 50.72% CITY OF ITHACA 411 49.28% 834 100.00% 1996 CIVIL SERVICE EXPENSES SALARY: $33,717 FRINGE BENEFITS: SOCIAL SECURITY/MED. $33,717 * 7.65% $2,579 RETIREMENT $33,717 * 2.4% $809 DAYCARE $1,480 WORKERS COMP. $33,717* .54 $182 HEALTH/DENTAL INSURANCE $3,649 $8,699 TELEPHONE ($2,506* 50%OF TOTAL EXPENDITURES) $1,253 SUPPLIES ($8,793* 50% OF TOTAL EXPENDITURES) $4,397 ADVERTISING ($5,179* 25% OF TOTAL EXPENDITURES) $1,295 EQUIPMENT/EQUIP. MAINT. ($3,284* 50%OF TOTAL EXPENDITURES) $1,642 TOTAL EXPENSES $a,.003 SCHOOL DISTRICT ($50,561 * 50.72%) $25,868 CITY OF ITHACA ($50,561 * 49.28%) $25,135 TOTAL 51 003 CITY OF ITHACA--8/18/97--CCAGREE.WK3 w i To: Carol Shipe From: Mariette Geldenhu s Y � I Date: July 23, 1997 Re: August Budget and Administration Meeting Agenda Enclosed is a proposed local law allowing the City Chamberlain to enter into installment agreements for the payment of delinquent taxes pursuant to the newly adopted proceedings to collect unpaid taxes according to the provisions of Article Eleven of New York Real Property Tax Law. Please include this item on the agenda for the August Budget and Administration Meeting. LOCAL LAW No. Of the Year 1997 City of Ithaca A Local Law to adopt an installment payment plan for delinquent taxes pursuant to guidelines laid out in New York Real Property Tax Law Article Eleven Be it enacted by the Common Council of the City of Ithaca as follows: Section 1. Legislative Intent. This local law is intended to adopt an installment payment plan for delinquent taxes according to guidelines delineated in Article Eleven of New York Real Property Tax Law. This Local Law amends Section C-44 of the Charter. Section 2. Section C-44 of the Ithaca City Charter is hereby amended by the addition of the following provisions: B. Installment Payment Plan for Delinquent Taxes (1)The City of Ithaca hereby authorizes the City Chamberlain to enter into installment agreements with property owners providing for the payment of eligible delinquent taxes in installments according to the provisions of Article 11 of the Real Property Tax Law of the State of New York, as amended. Within forty-five (45) dgys of the return of unpaid taxes, the City Chamberlain, by first class mail, shall notify all owners of properties with delinquent taxes that they are eligiblepaytheir delinquent taxes in installments according to the provisions of Article 11 of the Real Property Tax Law of the State of New York, as amended. The City shall add one dollar($1.00)to the amount of the tax lien to pay for such postage. The owner of such parcel must accept the installment offer after thirty(30) days of the mailing of such notice by si ning an installment payment agreement with the City Chamberlain. The City Chamberlain shall not include parcels accepting the offer and makingtimely pa mr�ents pursuant to the installment plan on the filing of the list of properties for foreclosure proceedings with the court. (2) The term of the installment agreement shall be twenty-four(24) months, the payment schedule shall be monthly and the required initial down payment shall be 25% of the eligible delinquent taxes within the City of Ithaca. (3) Interest and penalties for delinquent taxes shall be assessed asspecified herein. A late charge of 5% shall be assessed on any installments not paid within fifteen (15) days of the due date. If an installment is not paid within thirty(30) days of the due date, the property owner shall be in default of the installment agreement. (4) If a property owner is in default of an installment agreement for delinquent taxes, the City.Chamberlain shall have the right to require full payment of the remainder of the delinquent taxes including all penalties and interest If the property owner does not become current on the payments due on the installment agreement or pay the full amount of the delinquent taxes including interest and penalties. the City Chamberlain shall have-the ripht to f:/attorney/conrad/referend/instpymt.law file the property with the next list of properties for foreclosure proceedin>;s. f./attorney/conrad/referend/instpynit.law I s { CASS PARK CITY OF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14B50 Telephone:(607)273-1090 4 Fax: (607)273.8633 TO: Budget and Administration Committee Members FROM: John M. Doyle, Recreation Facilities Manager 4,1 DATE: August 18, 1997 RE: Energy Savings Project for 1997 at Cass Park The Youth Bureau came to you last year with a request for a capital project for Cass Park. This project would be an energy savings project which would cost the City approximately $18,000 per year for 10 years, with an annual savings to the City of approximately $21,367.00 in reduced energy costs. We were told last year that until a decision had been made about the future of the Cass Park Rink, no decision could be made about expending money on capital projects. The Cass Park Rink Task Force Committee has completed its work and is recommending the continued operation of the ice rink. They further recommended that the energy savings project go forward. At some future date, the rink chiller and concrete floor will also have to be replaced. This we have know for some time. However, until we start to have problems with these items (and we will have at least one year's forwarning) we don't need to do anything. All of the energy items listed in this project are separate but related to any future projects for the Cass Park Rink. The estimated cost of the energy savings project we are proposing (which we'have also sent for review for 1998 capital projects) is $108,130.00 we would like to do this project this fall so that we can start to see immediate savings. "An Equal Opportunity Employer with an Affirmative Action Program" Recycled Paper 1928 — 19_ CAPITAL IMPROVEMENTS PROGRAM PROJECT REQUEST Submitting Agency Youth Bureau, (Sam Cohen, Director) 1. Project title: Cass Rink Mechanicals/Energy Savings 2. Project description and location: Cass Park Ice Rink: Installation of an Aluma Zorb low emissivity ceiling curtain, installation for a Smart Drive full variable speed, installation of vertical side curtains around rink, replace inefficient motors, replace rink lighting, rubber matting to bleachers. 3. Project justification (need) : Out current utility budget for 1996 is approximately $22,000 less than what we actually spent in 1995. And for probably the past 10 years +, our actual expenses for utilities have exceeded what has been budgeted. This is not a nev situation. 4. Relationship to other projects underway, proposed or potential: At some future time, a major expense will be required to replace the cooling pipes in the concrete floor at the rink. Also the chiller tank will need replacement ($150,000.00+) . 5. Project status (circle appropriate category) Previously proposed: New (status of plans/specs) : • not funded - rejected by CIRC/Council • unnecessary (describe why) - deferred by CIRC/Council • not begun • partially funded, requesting additional funds • preliminary plans underway • funded - not yet begun: • plans complete design stage-prelinr/final • specs complete out-to-bid r • out to bid under construction complete 6. Estimated project cost and funding: TOTAL CAPITAL BUDGET & RESERVES OTHER RESOURCES Funded Requested Funded Requested Plans & Specs Land Construction Equipment 108,130 108,130 other TOTAL 108,130 108,130 Sources of other resources as indicated above: 7. Basis of project cost (circle): • rough estimate • final plans • current construction/equipment costs • bids • preliminary plans • other: S. Estimated future cost/revenue to city resulting from project Additional annual maintenance/repair $ 0 Additional employee salaries $ 0 Additional equipment not included in project cost above $ Other: 0 Total cost $ Estimated annual income from protect $ 21,367.00 Net cost $ (21.367.00) 9. Funding request schedule (indicate amount requested by year and for what stage of project It Is requested) : Year Amount Project Phase (e.g., planning, design, construction, etc. ) 1997 $ 108,130 total 19_ $ 19_ $ 19_ $ 19_ $ 19_ $ lo. Proposed methods of project implementation (circle) • direct purchase of -material/equipment from existing funds • contract purchase-based on anticipated revenue • contract construction • force account construction • other 11. Estimated time to complete project: 2 months Y 12. Agency priority to project (circle) High Medium Low 13. Additional remarks (please attach additional sheets If necessary) . CITY OF ITHACA r V~� '•,��t 1 James L. Gibbs Drive Ithaca, New York 14850 C'��.,,««•. ...,,x`00 YOUTH BUREAU Po��O Telephone: 607/273-8364 Fax: 607/273/2817 TO: Dominick Cafferillo, Contr er FROM: Sam Cohen, Director �� RE: B & A Agenda DATE: August 14, 1997 Please place the following items on the agenda for the meeting of August 251h 1) Review of Cass Park Rink Task Force Report and Request to move ahead with Energy Savings Capital Project 2) Request for increase to contractual and revenue accounts for Adult Hockey Officials 3) Request to increase equipment and revenue accounts for Advertising at Cass Park. "An Equal Opportunity Employer with a commitment to workforce diversification." C,J OFFICIAL NOTICE OF MEETING A Special Meeting of the Common Council will be held on Wednesday, June 18, 1997 at 7: 00 p.m. in the Common Council Chambers at City Hall, 108 East Green Street, Ithaca, New York. Your attendance is requested. AGENDA 1 . PLEDGE OF ALLEGIANCE: 2 . SPECIAL ORDER OF BUSINESS: 2 .1 Override of Mayor's Veto on Authorization of Building Department to Prepare RFP for Database Project Phase II 2 .2 Substitute Resolution on Authorization of Building Department to Prepare RFP for Database Project Phase 11- to be distributed by Building Commissioner Eckstrom 3 . ADJOURNMENT: k2ulienley golcomb, CMC City Clerk June 13, 1997 BUDGET AND ADMINISTRATION COMMITTEE AGENDA AUGUST 25, 1997 PAGE 2 D. Building Department 1 . Request Funds for Demolition of Building - Discussion/Possible Resolution C2 . Request to Fill Vacant Code Inspector Position - E. Planning Department G1 . Planning Department Reorganization - Discussion (Material to be distributed at meeting) G 2. -A n,ti¢'.A' u.�e G�' t1u.�.�-dZ2•u'afb-L F. DPW G1 . Request to Establish Capital Project for Transit Items - Resolution C2 . Request to Establish Capital Project for Traffic Calming Measures - Resolution 3 . Request Amendment of DPW Equipment Capital Project - d Possible Resolution Q.1 � p G. Youth Bureaum4 Review of Cass Park Rink Task Force Report and Request to Move Ahead with Energy Savings Capital Project - Discussion C2 . Request for Increase to Contractual and Revenue Accounts for Adult Hockey League - Discussion/Possible Resolution C3 . Request to Increase Equipment and Revenue Accounts for Advertising at Cass Park - Discussion/Possible Resolution H. Finance/Controller C1 . Request to Approve Civil Service Agreement for 1997/1998 - Resolution C2 . Request Funds for City Employee Recognition Picnic - Resolution 3 . Managerial Salaries - Discussion, Executive Session CITY OF ITHACA POLICE DEPARTMENT 120 East Clinton Street P.O. Box 6557 Ithaca,New York 14851-6557 a a f'• DAVID P.BARNES,ACTING CHIEF OF POLICE p0/�pV Police Dispatcher: 607/272-3245 Police Administration/Records: 607/272-9973 MEMORANDUM TO: Alan J. Cohen, Mayor Common Council FROM: David Barnes, Acting Police Chief DATE: June 30, 1997 RE: Request to Add Item to Council Agenda: BJA Grant We have learned that the City is eligible for $18,324.00 in the new round of BJA law enforcement grants if we will come up with $2,033.00 in matching funds. We can use this money for almost any law enforcement purpose and we must have our application filed by July 11. Last year this money was used for our portion of the Drug Court Coordinator position. I would like to use this year's funds for enhancing our Smart Trailer Program and including a computerization component that would allow us to determine the locations in the City where drivers are routinely speeding. The cost for that project will be approximately $20,000.00. Attached to this memo is the cover sheet for the BJA grant and our earlier request to the Capital Projects Committee for the Smart Trailer. This was made before we knew that there was an opportunity to obtain the funding from this federal grant source. I need your agreement that the Ctiy will match the funds in order to send the application off before July 11, so I ask that this item be added to the Common Council agenda for July 2. cc: Julie Conley Holcomb, City Clerk 'An Equal Opportunity Employer with an Affirmative Action Program' i,F,� U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Office of the Director Washington,D.C. 2053/ i May 233, 1997 Mr. Alan Cohen Mayor City of Ithaca 108 East Green Street Ithaca, NY 14850 RE: Local Law Enforcement Block Grants Program: FY 1997 Program Funding Availability Dear Mr. Cohen: i I am pleased to announce the availability of funding under the Local Law Enforcement Block Grants (LLEBG) Program, established within the Bureau of Justice Assistance (BJA) under the Fiscal Year 1997 Omnibus Appropriations Act (Pub. L. 104-208)_ Your jurisdiction is eligible to apply to BJA for a direct award of$ 18,324 under this program. Funding may be used for seven purpose areas, which address a wide variety of activities from increasing personnel and equipment resources for law enforcement to developing and supporting programs to enhance effective criminal justice processes. The program will provide your jurisdiction with opportunities to reduce crime and improve public safety through the implementation of diverse strategies ranging from addressing violent juvenile crime to establishing crime prevention programs that foster cooperation between community residents and law enforcement personnel. Applications for the LLEBG program must be submitted to BJA no later than July 11, 1997. All complete applications will be approved by September 30, 1997. Enclosed is a Local Law Enforcement Block Grants Program Application Kit, which identifies the program purposes and gives detailed instructions for submitting an application to BJA. The kit contains all required forms, certifications, and assurances to secure an award. To facilitate the application process, we encourage you to submit your application in electronic format via computer modem using our 800 number or the formatted computer disk provided with the application kit. Your jurisdiction has been given a unique identification(ID) number and a password. You will need both to apply via computer modem. Only the ID number is needed to apply via formatted disk. Your ID number is: B838 I Your password is: 00064837 i Applications also may be submitted by facsimile or by mailing in the hard copy application. However, to expedite the application process, we ask that applications be submitted using only one of these four methods. Upon notification of an award under this program, and prior to obligation of any funds, each local jurisdiction is required by statute to establish an advisory board to review the application and make nonbinding recommendations on the use of Block Grants funds. The jurisdiction is also required to conduct at least one public hearing on the use of Block Grants funds prior to fund obligation. Federal funds provided under a grant from this program may not exceed 90 percent of the total costs of the project. The matching share (at least 10 percent) must be cash. The matching share must be obligated and expended during the Federal project period. Please be aware that there is a provision in the statute that addresses the potential for funding disparities between counties and cities within those counties. Per this provision, the State Attorney General may certify that such a funding disparity exists and in certain cases that the disparity is likely to threaten the efficient administration of justice. The last date that such a certification may be submitted to BJA coincides with the application due date, July 11, 1997. If such a disparity is certified relative to your jurisdiction, you are required to submit a joint funding plan with the other jurisdictions affected by the disparity. Please refer to "Distribution of Awards" in the Application Kit for additional information. We look forward to receiving your application and working with you on this program. If you have any questions regarding the Program, its purposes, or its administration, please contact us at (202) 305-2088. Additionally, the BJA Clearinghouse serves as a repository of information regarding program efforts and strategies that have been demonstrated to be effective in reducing crime and improving criminal justice operations. Should you need information, assistance, or resources about these successful programs, please contact the BJA Clearinghouse at 1-800-688- 4252. Sincerely yours, ��IQ? g'Si- Nancy E. Gist Director Enclosure ISI l p C� C� C� OdL� 1997 -1998 CAPITAL IMPROVEMENT PROJECT REQUEST Submitting Agency: IPD/DPW/Planning 1. PROJECT TITLE: Additional SMART Trailer with Computer and Upgrade , DEP„RTHENT of PLANNING&DEVELOPMENT 2. PROJECT DESCRIPTION AND LOCATION: Purchase an additional SMART Trailer equippe w a'—oT-fi computer and upgrade and existing SMART Trailer with an on-board computer. 3. PROJECT JUSTIFICATION: SMART Trailer obtained through an anonymous donor has been successful in modifying driver behavior. Because of its success, there has been increased demands on its use from the traffic engineer. PTA and residents. Installation of on-board computer would aid in documenting its effectiveness and assist the traffic engineer in various studies. 4. RELATIONSHIP TO OTHER PROJECTS UNDERWAY,PROPOSED OR POTENTIAL: Traffic calming 5. PROJECT STATUS (circle appropriate category) Previously proposed: ew status of plans/specs): • not funded -rejected by CIRC/Council • unnecessary (describe why) -deferred by CIRC/Council • not begun • partially funded, requesting additional Funds • preliminary plans underway • funded - not yet begun: X- plans complete design stage-prelim/final •specs complete out-to-bid •out-to-bid under construction complete 6. ESTIMATED PROJECT COST AND FUNDING: TOTAL CAPITAL BUDGET& RESERVES OTHER RESOURCES I Funded Requested Funded Requested Plans & Specs Land Construction Equipment- $15,400 New Other- Upgrade $4,600 TOTAL $20,000 Sources of other resources as indicated above: 7. BASIS.OF PROJECT COST(CIRCLE): • rough estimate •final plans X• current const./equip. costs • bids • preliminary plans •other: 8. ESTIMATED FUTURE COST/REVENUE TO CITY RESULTING FROM PROJECT Additional annual maintenance/repair $ i Additional employee salaries S Additional equipment not included in project cost above $ Other: $ Total Cost $ Estimated annual income from oroiect $ Net Cost $ 9. FUNDING REQUEST SCHEDULE (INDICATE AMOUNT REQUESTED BY YEAR AND FOR WHAT STAGE OF PROJECT IT IS REQUESTED): YEAR AMOUNT PROJECT PHASE(e.g., planning, design, construction, etc. 19 $ 19 $ 19 $ 19 $ 19 $ 19 $ 19 $ 10. PROPOSED METHODS OF PROJECT IMPLEMENTATION (circle) •direct purchase of material/equipment from existing funds •contract puchase based on anticipated revenue • contract construction •force account construction X •other: 11. ESTIMATED TIME TO COMPLETE PROJECT: 3 Months 12. AGENCY PRIORITY TO PROJECT(circle) igh Medium Low 13. ADDITIONAL REMARKS (please attach additional sheets if necessary). CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 ��.,,�•....N•,,`�� OFFICE OF THE CHAMBERLAIN RPo� O Telephone: 607,1274-6580 Fax: 607/272-7348 r� To: Budget and Administration Committee f-Qommon Council From: Debra A. Parsons, City Chamberlain Re: Request for Penalty Waiver Date: Aug. 5, 1997 I received the attached request from Parts Plus for waiver of penalty on taxes at 616 W. Buffalo Street. I recommend,based on the admission that the check was mailed late,that this request be denied. Real . Property Tax Law is specific that the postmark shall constitute the payment date,and these taxes were due on June 30, 1997. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." ca / Parts PlusPF AMERICAS FAMILY OF ° AUTO PARTS STORES° Jane Marcham clo City of Ithaca Debra Parsons 108 E. Green St. Ithaca, New York 14850 July 5, 1997 Dear Ms, Markham, Enclosed please find our checks for$1,035.71 and$51.79. The first check represents our second installment due for city taxes on Bill#f512 and the second check represents a 5% penalty. The 5%penalty was assessed because our check was mailed on July 1" instead of June V. We have had a change in personnel and the check was inadvertently mailed on the wrong date. Your consideration in this matter is greatly appreciated. Yours truly, B=Xocteur VP Admin./Controller Not just parts... Parts Plus. 323-325 Water Street P.O. Box 2186 Binghamton, New York 13902-2186 (607)723-8600 Fax(607)722-4110 r CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CHAMBERLAIN �PoRATEO Telephone: 607/274-6580 Fax: 607/272-7348 7�' 1 To: Budget and Administration Committee of Common Council From: Debra A. Parsons, City Chamberlain Re: Request for Penalty Waiver Date: Aug. 5, 1997 I received the attached request from Sigma Nu Fraternity for waiver of penalty on taxes at 230 Willard Way. I recommend that this request be denied.Real Property Tax Law Section 925 states,"...such payment shall ...be deemed to have been made to such officer on the date of the United States postmark on such wrapper. ...The provisions of this section shall not apply in the case of postmarks not made by the Untied States post office." The post office has told me that the second postmark most likely indicates that the metered date was not correct. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." Cr A' 230 WILLARD WAY ITHACA,NEW YORK 14850 NETT GAMMA THETA CHAPTER CORNELL UNIVERSITY S�Mx A14 ° ' '50 aca, jl ol A ,voo 3 197 oVY 7. ., o Alt C16v rvat;r- 7�6aae- ad orta... acce� y l0-7 74-6 s-aa F OVIZ 'i•' r Jt •{4{ifr ! ! �F J '. _.,: > j;: - - 'J{J LTJ'♦ ?.. ) A Empire Farm Credit,ACA P M — JUN w 01 JUL a 1ir « �9g1 i 4059 West Road Cortland,New York 13045-1843 ttllt�It,Iti,Iltt,,I�l�tll,tt,tlithIli.ittfi„itlttitl i) F { 1 s GAMMA THETA PROPERTY ASSOCIATION 50_264/213 31 DANIEL E. GALUSHA 013010118zs 4024 COLLEGE VIEW DR. PH.607-756-5228 CORTLAND, NY 13045 DATE 43/ e PAY TO THE d�G 117 ORDER OF Sand 8 P.O.BOX 460 ~ ITHACA.NEW YORK 14651 MEMO 4Sd 9� '4:02130264131:01 30 1,1,10 1 LE1 261" 0310 GAMMA THETA PROPERTY ASSOCIATION DANIEL E. GALUSHA 50-264/213 4024 COLLEGE VIEW DR. PH:607-756.5228 01301011826 305 CORTLAND, NY 13045 _DATE G36f 9T . y v iii PAY TO THE .x ORDER OF a P.O.Box 460 ITHACA,NEW YORK 14851 MEMO_ K Alp <<:0 2 1 30 26481:0 31 30 111110 31 118 26111 0 30 5 v; r .}, 1 i Tf'y17a1�yTl, „ � '.•. ...s""�....�.C---�...F._•�.�_.x�l.� TAX RECEIPT 1997 City Tax Second Installment Date 1/1/97 Payable by Jun 30 r I to City Chamberlain Bill No 5098 z f ,F ,..�.:.. Tax Amount 52,355 96 , .. Tax Map No 500700 11:3 2 1997`City Tax Owner SIGMA NU LODGE - SecondY. r 3* Y 'Pe�aky& Installment Location 230 WILLARD WAYw, � ¢ x tri + Interest ..' is _ 1 7-tf =• "Uf'AY ��.7�"Kf•I.�.��h..Y� h � y�&,� .. � �_•�, L� 7I' _ ' ofal"Paid' 52;355.96 i . 4i::>.8:if%�::i;�;•}'•iii:°' .. .. � � .. ....:.::::.:::::.:... id. 1 REMITTANCE STUB 1997 City Tax Second Installment Bill No: 5098 Payable by Jun 30 VY"1 Tax Map No 500700 11:3-2 to City Chamberlain' Owner SIGMA NU LODGE Location 230 WILLARD WAY.. . Tax Amount $2,355.96 1997 City 1 A�. Tax a yµ� h:;K:4.:'Z:Yr:':;:' :+„}..:;4, },: ,:, •Sij};:;}}k4•}{,{$.:,} :.... Second a.' Penalty& +. Interest Installment }«: z r •s>}s:�::r::::::,«s,,,..;:�,��•�.�.,t«.....:: r::rr:..:}M: Total Pald'. :: $2,355.96 ..Initials<: >;:#�::•`:•"•.`:`> ri;;�:? :> ss?:. :<:<::•az<zzzz::•:::<:•: If you wish a receipt for payment of this tax bill lace an"X"In box. >::<Ptd•,£ly�;:>>� :::::::»:::.::>::�::>::>::>:.>:;:;:,::.>:.::::}::>ss::::::::..................................::.� Y P P Y P :.:..: 3��� AV f` ;e CASS PARK CITY OF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14BBO Telephone:(607)273-1090 Fax: (607)273-8633 TO: Budget & Administration Committee FROM: John M. Doyle Recreation Facilities Manager DATE: August 14, 1997 RE: Adult Hockey League The cost of referees for our adult hockey league is increasing from $40.00/game to $50.00/game. We currently have contracts with referees of the Finger Lakes Hockey Officials Association. We would like to increase the contractual amount in our budget by $1,000.00(7310 5440)with an equal amount added to our income line(A2065). The fee which we charge the adults in our league would be increased by $10.00 (we are projecting 100 adults this season). CC: Sam Cohen A• "An Equal Opportunity Employer with an Affirmative Action Program" +iw Recycled Paper �I Po��O CASS PARK CITY DF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14850 Telephone:(607)273-1090 Fax: (607)273-8633 TO: Budget and Administration Committee FROM: John M. Doyle, Recreation Facilities Manager DATE: August 11, 1997 RE: Cass Park Ice Rink Budget Increase Request to increase the budget at,Cass Park Ice Rink by $3,500.00 in line A7310 5477 (equipment parts)to allow us to sell advertising space on our dasher boards. The $3,500.00 would be used in increments of$500.00 as we sold a dasher board advertising. This would be used for the printing of sign and for the cost of clear acrylic to protect the ad. The City, through a contract with the advertiser, would receive $500.00 this year, $500.00 in 1998 and $500.00 in 1999. We should have no costs in 1998 and 1997 in relation to the ads placed in 1997. Our revenues for this year should be increased by $3,500.00 (A2070). While we will only be covering the costs that we will incur this year, 1997, we will be generating $500.00 in revenues each of the next two years(1998, 1999) for each ad which is sold. This has already been anticipated in our budget of 1998. CC: Sam Cohen "An Equal Opportunity Employer with an Affirmative Action Program" Recycled Paper 13. TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS. PARKING, CREEKS AND BRIDGES ITEMS. B. Board of Public Works Support of Proposed Capital Project. WHEREAS, the Department of Public Works has submitted a proposed Capital Project to implement traffic calming measures in the area of the Beverly J. Martin, and WHEREAS, the Board of Public Works has received many requests over the past several years to improve safety; now, therefore be it RESOLVED, That the Board of Public Works recognizes the current traffic problems and safety concerns near the Beverly J. Martin School, and be it further RESOLVED, That the board supports the proposed Capital Project for$23,142 which includes installation of new traffic signals and traffic calming measures, and be it further RESOLVED, That the board strongly encourages the Budget and Administration. Committee to accept the proposed Capital Project to implement the proposed changes. 8/13/97 1 e iTx��9 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 i OFFICE OF THE CITY ENGINEER .........f`00 Telephone 607/2746530 MEMORANDUM TO: Board of Public Works FROM: Dan Cole Traffic Engineer SUBJECT: BPW Support for CIP to Implement Traffic Safety Measures DATE: August 5, 1997 This memorandum is in response to the Board of Public Works request for more'information regarding the proposed Capital Improvement Project(CIP)to implement traffic safety measures in the area of Beverly J. Martin School. On October 29, 1996, a forum was held at Beverly J. Martin School about traffic problems on Buffalo and Court Streets. More than 100 people attended including Steve Ehrhardt,BPW; David Barnes, Acting Police Chief and Sgt. Keith.Losen, IPD; Thys Van Cort, Planning Director; Dan Cole, Traffic Engineer and Bill Gray, Superintendent of Public Works; and Mayor Alan Cohen. On November 10, 1996,I received a petition from the Beverly J.Martin School community. The letter listed a number of actions that the neighborhood felt should be implemented. The actions were identified as immediate, intermediate, and long term traffic calming solutions. The immediate actions included: removal of the traffic signals on'Court at Plain,and Buffalo ai'Plain Streets, and' change to four way stop controls; additional crossing guards; using volunteers to record license plates of people speeding in school zones and sending letters to the offenders; installation of new signs announcing"Go Slow-School"and"Pedestrians Have Right of Way";installing thermoplastic tape to identify school zones; adding four way stop signs on Court at Washington Streets and Court Street at Park Place; lowering the city speed limit;and the placement of traffic barrels along Buffalo Street. The intermediate actions included: installation of curb bump-outs and delineator poles or traffic barrels on both sides of Buffalo and Court Streets at all intersecting streets from the 300-500 block and installation of temporary speed humps near the school. Long term'actions uicluded the installation of permanent speed humps or placing mini traffic circles with additional signing on Buffalo and Court Streets. 'An Equal Opportunity Employer with an Affirm2tivc Action Progr2m �« f } On December 30, 1996, Steve Ehrhardt, BPW; ActingPolice Chief David Barnes and Sgt, Keith Losen,IPD;Dan Cole,Traffic Engineer;and Thys Van Cort,Planning Director met to discuss how to address Beverly J. Martin safety concerns. The group discussed the merits and liabilities of some of the proposed changes. It was agreed that we would meet with a small group of Buffalo Street residents and Beverly J. Martin PTA members on a regular basis to discuss their suggestions and reach a reasonable compromise. Several meetings were held from January through May. Many of the suggestions proposed by Buffalo Street residents were rejected for the following reasons: non conformity to the Manual On Uniform Traffic Control Devices(MUTCD),safety concerns,or they required a change in New York State Vehicle and Traffic Law. On May 28, 1997,a plan was formalized which included the submission of a Capital Improvement Project (CIP) to Common Council. The CIP proposes upgrading the traffic signals on Court at Plain,Albany at Buffalo,and Plain at Buffalo Streets;installing thermoplastic"School" legends on Buffalo and Court Streets,and enhancing the current use of cones placed in the center lane of traffic to identify school zones. The following details the proposed CIP. The use of cones to identify school zones has been well received by the community. A "slalom" style device would be an improvement because they are more stable and would reduce set up time. When a cone knock-down occurs,the crossing guards must leave their posts to reset them,leaving the intersection unattended. An improved design would eliminate this problem. The upgrade of the traffic signals is dependant upon a recently received federal grant. The grant is being used to upgrade from electro-mechanical to solid state traffic controllers, replace state 170 style controllers, and replace deteriorating.coaxial with fiber optic cable. These changes will improve coordination and safety. The grant covers only previously identified problems and there is not enough money to make physical changes sought by the Buffalo Street neighborhood. These changes involve adding an all-red phase to three intersections. This will stop traffic in.both directions and provide a phase where only pedestrians can move,increasing safety for school age children. Further, when this phase.is activated, coordination with adjacent intersections will temporarily be severed and the signals will stay out of coordination until they"'catch-up" with the adjacent signals. This "catch-up" process takes two or three cycle lengths: This will prevent motorists from being able-to go from Plain to Aurora Street without stopping, but will not hinder coordination on Cayuga,Aurora, State, Green or Seneca Streets. In addition,the proposed CIP will fund;pedestrian poles,pole brackets,Walk-D'Walk signal heads, and one additional NEMA TS II traffic controller. All of these changes cannot be implemented in the fall. Installation of additional pedestrian equipment will have to be coordinated with the grant for the traffic signal upgrade. An RFP is currently being developed but consultant selection won't occur before fall,with work not expected to be implemented until early spring, 1998. 2 °i 05/29/97 � i POLE x .AREA x X Xt—fix r Up rade Tr o wl e Q p o WEST COURT STR • Af 1 UNPAVED _ x PAVED __._...J•j PARKING X---�1t j AREA J) X X, -- __._._._._....__.......__..�.___._. _._..._ --X- - -- ox r © PAVED (i 0 I I I t PARKING j Go z ' CCNC { _ 1 ......_.• .._._ __,._.. -M' 6 Bli Martin a, m Mad! Traffic Si naf -'+w _-06 C- y Traf • + k Q p WEST BUFFALO o O a S ; t r Cost to Implement School Safey Changes on Buffalo & Court Streets No# ITEM UNIT COST Quan. SUB TOTAL 1 Thermoplastic Tape- 8' "School" Legend $280.00 4 $1,120.00 2 Special Cones $200.00 6 $1,200.00 3 Pole Brackets $300.00 12 $3,600.00 4 Pedestrian Poles $700.00 6 $4,200.00 5 Walk-D'Walk Signal Heads $200.00 12 $2,400.00 6 NEMA TS II Controller $6,800.00 1 $6,800.00 7 TS II Controller Cabinet&Hardware $500.00 1 $500.00 8 Communication Harness&Hardware $300 1 $300.00 Add 15% Contingency $3018.00 TOTAL COST $23,142.00 * Cost does not include labor w. -p�� �n slu' d u� zone with protes lew bridge Lightens )ncerns for 0, ` uffalo St. JIARGARET CLAIBORNE \ ' a O p L not Slaff E-IACA A ZON E —The bridge con- ing Route 96 to West Buf- 1 0� Street opened at 1 p.m. tday, making a quick entry- �;! SPEEDiNc; into town —or so drivers have thought. ` omptly at 7:45 a.m. Tues- '. six members of the Beverly actin PTA began driving a from South Meadow ` e:t onto Buffalo, by the jol, and back down West rt Street-at 10 miles per r. Going-to-work traffic piled up behind them. front of Beverly J. Martin tentary School,parents lined ith signs.for the drivers- -his is a residential street. 3t a speedway." 'lease drive gently,our chil s.lives are at stake.". . :.. :id Zone=Slow Down!" MARGUERITE NICOSIAJoi to reason for it all: Within BUFFALO STREET SLOWDOWN: Beverly J. Martin fifth- eats and students who took part in a `traffic b 'ware block, bounded by graderJake.Frumldn checks the time to make sure he's organized by the PTA to raise awareness of dre t Buffalo and West Court not late for class Tuesday moming in front of the school. Buffalo Street who ignore the school speed zot North Plain and North ny•streets, there are three Jake and his mom, Carol Chemikoff,joined other par- moming bell rang moments afterJake checked,his As and a community cen- from West,liill to Cornell Uni ally dealing with throughout the In addition to BeverlyJ. ' ' ' ' tin, there's Immacuate versity�once a bridge over Cayu- city,"he said. down ' fov -eption Catholic School, .Wes°B�alo I Route 96 to changes- needto come now.She rwelch said Tuesday the Tloop shown below at7�:458am.T esday.They J.Martin tear the opening ofPTA member's theI ,ons pre-kindergarten and Route 96 will cause cars to exceed speed limits along Buffalo Street ' r amen, and the Greater Cohen said the_city is work= has fired off a letter to eohen g ing on long-term solutions to. outlining immediate, intermedi ;�,i Activities Center, which speeding in school zones ate and long-range steps parents Beverly J. IV es a child-care center as Elementary: 'as children's programs throughoutthe.city. say need to be taken. s 13 In the meantime,he said the The fust request is the elimt school and on weekends. lice are stepping u enforce- nation of traffic lights at the u t to picketers were definitely m nt and the cityp has ordered intersections of Count and Plaut ing a difference in the N i of traffic. signs that will be attached to and of Buffalo and Plain streets � � R_ ,, , .� ,� ;• traffic cones in the middle of in favor of four-way stops. Dot- s soft, quiet traffic," said the street proclaiming the terweich explained cars speed it Patt Frantz,who lives at school zone. up to get through yellow lights tsa Mate C` �.C7 Omer of Buffalo and Com "It's something that's a and don't pay attention to -s.``Usually in the moming whole lot more visible for peo- young pedestrians when they 79 -whoosh!" ple because it's right in the road tum right on red. "- al's what worries parents. -where they are driving'." "[ almost got hit by a car Paulin G.Re d by Jutta Dotterweich, In August, Cohen when I was four," 5th grader or four cars a day could be tick- the scene. Each tim( TA held a meeting with announced a citywide crack- Zak Furman said Tuesday, eted for speeding in frvat-of waved "Slow Down' )fficials, including Mayor down on speeding in response pointing at the West Buffalo- Beverly J.Martin."I can't do it .them. Most drivers I Cohen, Oct. 29, demand- to community concems raised North Albany intersection. when I'm a crossing guard," he :eyes resolutely on the- :ore stringent measures to at Common Council meetings. Crossing guard Gary Bor- explained. one clench-jawed Buffalo Street especially "This is something we take doni of the Ithaca Police Drivers did speed up Tues- flashed parents an ob becoming a throughway very seriously and are.continu- Department said at least three day when PTA cars weren't yin lure. ,j, r1Y- NTY ICl -0U . r Local Editc Kathryn Hovi 274-921 )chooWINE- O Se, ks tra c solutioin Tarry sick of s eedin al, the BJM library. It's for parents in year, the traffic engineer did a all three schools,people who take speed count and found that 85 Traffic forum part in GIAC programs and mem- percent of the cars were going 25 l { bers of the Washington Park miles an hour or faster in the ■What:A forum about traffic on Buffalo and Court Uffalo and Court streets .reets NeighborhoodAssociation.Child school zone," Dotterweich said. streets, between Plain and Albany streets, the block ARGARET CLAIBORNE garten, and the Greater Ithaca rare will be available. "People have got to realize we where three schools and the Greater Ithaca Activities M AGAActivities Center. . Eight community leaders will are not a thruway between West Center are located. attend the forum, which will Hill and East Hill." ■Where: In the library at Beverly J. Martin Elementary 'HACA — Speeders can't Its a child-intensive area,.but focus on slowing the school-zone Whatever it takes, Dotterwe- rY y olerated in an area with neither a 15-mph speed zone nor School,302 W. Buffalo St. traffic: Mayor Alan Cohen;Act- 'ich said,she wants to see the traf- ols on every corner, flashing yellow lights have man- ing Chief of the Ithaca Police fic slowed. "Maybe four-way ■When: 7:30 p.m.Tuesday iat's the way Immaculate aged to slow traffic. Department David Barnes; stops A the intersections of P,& ■Who• For parents of children who attend BJM, Hori ception School Principal And school and GIAC offi-• Superintendent of Public Works and West Buffalo and Pla_jp-and ' zons pre-kindergarten and kindergarten classes,and a Baker feels about a traffic cials fear the whole problem is Bill Gray;City Planning Director est ourt streets,"she said. Immaculate Conception School;anyone who participates lem she's seen for years on going to get worse after the H. Matthys Van Cort; Common '_AnV'PeedTumPs1 even though in programs at GIAC; and members of the Washington alo and Court streets Route 96 bridge across the inlet 'Council members Diann Sams they make it tough for snow- p g g is finished,says BJM arent Juttabump-outs."' Park Neighborhood Assiciation. leen Plain and Albany . Ys P. (D-2nd Ward) and John plows.Or curb ts. Dotterweich. That traffic will Efroymson(D-2nd Ward)F Traf- Michael Thomas,GIAC assis- ie block is shared by the feed on to Buffalo Street, fic Commission Chairman Steve tant activities coordinator,shares zoom,"he said. n't end until 5:30 p.m.,"Baker sai otic school, Beverly J. Mar- For all these reasons,Dotterwe- Ehrhardt; and Traffic Engineer. Dotterweich's concerns."During "I don't think people'realize we "Parents who walk over to pick t lementary School;Horizons ich has organized a school forum Dan Cole. our after-school and summer . have an after-school.program at their children are especially awa <indergarten and kinder- on traffic for 7:30 p.m.Tuesday in "At the end of the last school programs,we notice the cars just Immaculate Conception that does- of the speeding." ,�•!Y.'. 'stir�. n Y r �-�.f• --c9 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 t .� b all =c4,�---..•. f`0�� OFFICE OF THE CHAMBERLAIN 'O�RAT�O Telephone: 607/274-6580 Fax: 607/272-7348 j To: Budget and Administration Committee of Common Council 't From: Debra A. Parsons, City ChamberlainI Re: Sidewalk Assessment, 323 and 325 W. Buffalo Street ' Date: August 1, 1997 The 1997 sidewalk assessment warrant issued by Common Council included an amount of$832.50 for the sidewalk repairs made to the above property. This amount reflects the expungement of the 25%overhead by the Board of Public Works per a resolution dated October 23, 1996. Subsequently, Creig Hebdon reviewed the repair and determined that the original bill was incorrect. His calculation shows that the bill,exclusive of the overhead charge,should have been$710.00. The adjustment occurred because Ms. Feldman had a survey done. The original bill was based on incorrect property lines. Please adjust the warrant by$122.50. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." Ca v q� iTHq�' CITY OF ITHACA Cr~f• '' 108 East Green Street Ithaca,New York 14850-5690 OFFICE OF THE CITY ENGINEER 'y�O� �»• "'f�0� Telephone:607/274-6530 July 23, 1997 Irene Feldman 315 Winthrop Drive Ithaca, NY 14850 File: Sidewalk 1997 Dear Ms Feldman: On July 21, 1997, 1 met with you to inspect the amount of sidewalk work done 323 and 325 W. Buffalo St. The results of this inspection is that 85 sq. ft. of 4"walk was repaired at 325 W. Buffalo St. and 92.5 sq. ft. of 4" walk was repaired at 323 W. Buffalo St. The Cost for sidewalk repairs was $4.00 a sq. ft. without the 25% admin costs. You owe the City of Ithaca$340.00 for repairs to 325 W. Buffalo and $370.00 for repairs at 323 W. Buffalo St. The 25% Admin fee was waived (see enclosed resolution). The total cost for these properties is $710.00 Sincerely, l C�/, gekit A Creig Hebdon Asst. Civil Engineer 'An Equal Opportunity Employcr with an Affirmative Action Program' Request to Expunge 25% Sidewalk Assessment Surcharges for 323&325 West Buffalo Street l7 Commissioner Davidoff: Seconded by Commissioner Reeves !iEREAS,Irene Feldman,owner of 323 &325 West Buffalo Street,has requested that the Board of Public Works ?unge her 25%sidewalk assessment surcharges because she had hired a contractor to complete sidewalk repairs prior the city doing the work,.and 1s. Feldman stated that the city's contractor demolished the sidewalk in October 1995 without notice and without a ';v3 r chance for her contractor to complete the work;now,therefore,be it HEREAS,the Board of Public Works has reviewed the request to expunge the 25%sidewalk assessment surcharges 323 &325 West Buffalo Street,and the initial sidewalk notice sent to Ms.Feldman in August 1995,and be it further ESOLVED,That the board hereby grants the request to expunge the 25%sidewalk assessment surcharges for 323 325 West Buffalo Street. scussion followed on the floor. vote on the resolution resulted as follows: Carried(4-0-1) yes(4): Seligmann, Ehrhardt, Reeves, Davidoff )stention (1): Cohen r F CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 y�►�,ti ..''�� BUILDING DEPARTMENT APoAAT�O` Telephone: 607274-6508 Fax: 607272-7348 To: Budget & Administration Committee Date: 14 August 1997 From: Richard L. Eckstrom, Building Commissioner RUE:— RE: Demolition of 304 Cascadilla Street 304 Cascadilla Street is a building which formerly contained two dwelling units but has fallen into severe disrepair. The Building Department closed the building in 1991 and required the owner to secure and board up the structure. The Building Department has a report from a professional engineer on the extent of damage and his recommendations for a repair. The repairs required are extensive. The property owner has been ordered to repair or demolish the structure and has so far not taken any action. The building is in a condition which contributes to neighborhood blight and is a destabilizing element in the northside neighborhood. I would like to remove it. I am requesting that Common Council authorize the Building Department to contract with a demolition contractor for its removal. I propose that Common Council release funds from unrestricted contingency for this purpose. I have requested ball park estimates from two such contractors and have received a response from one. This estimate is contingent on the extent of asbestos containing materials which must be removed and is a figure of$14,000. If we include an asbestos contingency as well as a contract contingency I believe a working budget number of$22,000 would be the extent of our cost. Long range the City will recover this cost and an additional 50% by placing a lien on the property. The short range plan is to recover a portion of the cost, if not all of the cost, from a fine levied against the owner. We will also not proceed unless we can obtain court order to allow us to remove the building. Attachment: estimate "An Equal Opportunity Employer with a commitment to workforce diversification." t«� INN ;-- Page.No_ Of Pages L P.O:86z 482..E SytaCUM.1VY 13906 31 - - 7775 •�Frtx' -463-7775 1-800-981-4587 reorosee sareumc yo mora AM ' � i Mfu J maw oen)01,;-ki00 ars sruEAN2vcaar . J. i 30 S a�trarruas Jot • :.Q.E Q 7- 7 X50 r -bo 7- 2 7 7.3 ZM - rw���}}.►,a��a�:r err..:ar. •�:: . ' • ! !J i Q r T4 1�) j t7t'r>3 r�& Ql rr 1 — -A . e 5tcr ¢ : ob a- 4i -lied 40 be -eamv t A-. �" s . 6 O. oo td �aufl /� bio. o0 . We':PiDpOse•5ilreb+j is(arnts6 metelial end labor•-complete le occordanu with aheve spedticeAotis,far ilio l+rar.af: dolors(S 1. Payment to be Rede as IA&WC u nand tr OMvied imbue VOUTOL a wk trmwc 1st dmetee. Aefborized foraeekrtnadensm8cseaakmFY9wrsae6iiif�es�ad►N+nw�les!�dn5sil�iLsoasmmmeketgse.nddnw �I�OtIRe the etta%W M-e W-M-WOW-ON*dW,tttilittie m t*braid am weed.ewe 10"M 1R terms,eW e.r:sour Nete: iUi1pro Pa tel eta be aii..aov.kou.64r u•.e iyWrka�rlta�weaiatarsaa,' r witbdrawe by es If nef atapted within dor: Acceptance of Proposal The above prices,spetificatioat and Sipaws coaditions are satl factory Tw•ae authorized to-do the work as speddfied.Payment w 1.bt made as ootihiad above. 06/1/97 THLT 09:46 (TX/RX NO 74331 Q002 v~� fie o I CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14850 TELEPHONE OFFICE OF THE CHAMBERLAIN (607)274-6580 To: Budget and Administration Committee From: Debra Parsons, City Chamberlain Date: August 8, 1997 Re: Funding for Bankruptcy Representation I would like to request an amount not to exceed$2,000,to pay the Crossmore Law firm,on a per hour basis,to continue to represent the City in bankruptcy related matters. Originally,Council had approved$1,425.00 for training and review of open bankruptcy cases. The training has occurred. All of our open cases have been reviewed,and on four of the cases,Mr. Crossmore and Mr. Nash felt further action was necessary. The City stands to collect in excess of$26,000 due to the review and action taken on these cases to date. The additional funding will allow the us to pay the Crossmore office to file the various petitions necessary to ensure payment to the City on the active cases, and to further pursue those others where action is warranted. I will not be in town for the August B&A.meeting. Mariette Geldenhuys or Pat Kennedy can speak about the necessity of this funding. n "An Equal Opportunity Employer with an Affirmative Action Program" t/+ Recycled Paper Building Department-Request Amendment of Personnel Roster WHEREAS, the building department has re-evaluated the position of Community Service Officer-Code Enforcement and determined that additional duties and responsibilities should be assigned to the existing funded position such that a new position must be created, and WHEREAS, the Common Council considers the enforcement of the zoning ordinance a key element in the maintenance of neighborhoods as desirable places to live, and WHEREAS, the additional duties and responsibilities represent a different level of compensation as determined by the Personnel Administrator; now, therefore, be it RESOLVED, that the 1997 Building Department Authorized Personnel Roster be amended, effective June 5, 1997, as follows: Add: One (1) Code Enforcement Officer,40 Hours Delete: One (1) Community Service Officer-Code Enforcement, 35 hours and be it further RESOLVED, that the position of Code Enforcement Officer be assigned to the CSEA Administrative Unit at Grade , and be it further RESOLVED,that the funds needed for said hiring be derived from the existing Building Department 1997 Budget. = 0� CITY OF ITHACA 1 OB EAST GREEN STREET ITHACA, NEW YORK 14850 DEPARTMENT OF TELEPHONE:607/274-6550 PLANNING&DEVELOPMENT FAX:607/274-6558 H.MATTHYS VAN CORT,DIRECTOR 607/272-7348 HERMAN SIEVERDING,AICP,DEPUTY DIRECTOR TO: Budget&Administration Committee FROM: Herman Sieverding RE: Elevator Access to the Annex DATE: August 25, 1997 Cathleen and Bruno Schickel approached me several weeks ago with a request to use the City Hall elevator to provide handicap access to the second floor of the Annex. The Schickels have a prospective tenant for whom access to the disabled community is an important consideration. Since there was at one time a connection between the Annex and City Hall at the second floor level, they thought that perhaps that that connection could be reestablished. The understanding that we have reached with the Schickels regarding access to the elevator is based on that access only being available during City Hall's normal business hours and that it be used primarily for persons whose disabilities make it difficult to use the stairwell in the Annex. Attached is a letter from Cathleen Schickel to me outlining their proposed terms for this elevator access. We have discussed with her an initial term of five years, with an option to extend the agreement for another five years. The basic terms of the agreement will be reviewed prior to exercising the option to extend. Also attached is a letter from Charles LaComb at the Ithaca Agency to the City Controller outlining the terms of an insurance policy the Schickels should provide. Attached is a proposed resolution agreeing to provide the Schickels elevator access to the second floor that is contingent on the Schickels providing evidence that they have acquired the recommended amounts of insurance and agreeing to pay for and perform all of the code-related renovations to the connection between the two buildings. This proposal will be brought to the Board of Public Works for discussion and comment prior to the September Council meeting. We will also review this proposal with the City Attorney comment prior to the Council meeting. 10 Z,Printed on Recycled Paper "An Equal Opportunity Employer with an Affirmative Action Program" f CATHLEEN SCHICKEL REAL ESTATE, INC. 210 SCHUTT RD./DRYDEN, NY 13053 telephone/607-844-4994 fax/607-844-3176 Herman Sieverding City of Ithaca Planning and Development 108 Green Street Ithaca, New York 14850 Re: Use of elevator 123 South Cayuga Street is a wonderful building and we have felt honored to be able to play a part in downtown and in revitalizing this great structure. But we could use the City's help to make it a truly viable building for all of us. We have appreciated your help, and the City's interest, with the idea of the use of the elevator by tenants on our second and fourth floors. We have found that it is critical to our being able to rent the second floor for office use to have access to an elevator. Furthermore, it has limited our renting of the fourth floor to our local artist community to very healthy and ambulatory artists. We currently have an agreement with a great tenant for the second floor that is contingent on two things happening. 1. Handicap accessibility and 2. Occupancy by October 1. As you know, we will know by August 25 if the State will formally approve our plan for accessing the connection to City Hall. Our construction of the space to allow the tenant to move into the second floor by October 1 will take a minimum of six weeks which we would like to begin as soon as possible. If the City is agreeable to our use - albeit limited - of the elevator we would like to offer to pay $600.00 per year. Could you see if Common Council would find this acceptable at their August 6 meeting so that we might start construction on the second floor for our new tenant. Any work on the connecting links would have to wait for the State's approval on August 25. Thank you for all of your help in this matter. C—C�� Cathleen Schickel August 4, 1997 1 Ithaca Agency • A Division of Haylor, Freyer&Coon,Inc. J U L 3 ' 112 West State Street u 1 199! u) P.O. Box 38 Ithaca, New York 14851x----- 607-273-5353 FAX: 607-Z73-7662 July 29, 1997 Mr. Dominick Cafferillo, City Controller City of Ithaca 108 East Green Street Ithaca,New York 14850 RE: Property at Corner of East Green and Cayuga Streets .Dear Dominick This letter is a follow up to our telephone conversation today concerning the above referenced property. It is my understanding that the City of Ithaca is considering selling the building situated at the corner of Cayuga and East Green Streets to Schickel Construction Company. According to our discussion,the sale may be contingent upon use of the City's elevator located at 108 East Green Street by clients, customers and renters. This is especially true as it relates to the handicapped. Further,you indicated that the current fire wall would be compromised to create a passageway between the two buildings. An approved fire door would be used to maintain the fire divisions. Please accept the following recommendations: 1. The City of Ithaca should be named as an"additional insured"on the Schickel policies relating to this property. Any claim involving the City of Ithaca arising out of use of the City's property to gain entrance to the Schickel building should be defended and paid by the Schickel Liability and Umbrella policies. The underlying policy should be at least a$1,000,000 single limit and the Umbrella limit should be at least$5,000,000. 2. Make certain that the Schickel liability policy has adequate Fire Legal Liability limits and that the Umbrella provides Fire Legal Liability coverage. If you have any questions concerning the content of this letter please do not hesitate to contact me. As always it is a pleasure assisting you with the City's insurance needs. Sincerely, Charl,e . LaComb Vice resident _