HomeMy WebLinkAbout06-20-18 City Administration Committee Meeting AgendaCommittee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment, intergovernmental relations and human resource s.
CA Meeting
City Administration Committee
DATE: June 20, 2018
TIME: 6:00 p.m.
LOCATION: 3rd Floor,
City Hall, Council Chambers
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1.Call To Order * Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of May 2018 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
2.Consent Items Yes 5 Min
2.1 W&S – Amendment to Personnel Roster
2.2 YB – Amendment to Budget
2.3 YB – Amendment to Budget
3.Finance, Budget and Appropriations
3.1 DPW – Cayuga Waterfront Phase 2 Yes Tim Logue, Director of Engineering 10 Min
3.2 DPW – Authorization of TAP Application Yes Tim Logue, Director of Engineering 10 Min
3.3 DPW – Cascadilla Boat House Yes Tim Logue, Director of Engineering 10 Min
3.4 Climate Smart Communities Grant from Yes 10 Min
City/DIA for Traffic Demand Management
4.City Administration, Human Resources and Policy
4.1 Termination of City’s Easement Yes Ari Lavine, Attorney 10 Min
4.2 Employees on Boards and Commissions No Ari Lavine, Attorney 15 Min
- Discussion
5.No All 10 Min Budget Process
5.1 Reminder – June 27 Special Budget Meeting
- DPW/Parking All 5 Min
6.Meeting Wrap-up All 5 Min
6.1 Announcements No
6.2 Next Meeting Date: July 18, 2018 No All 5 Min
6.3 Review Agenda Items for Next Meeting No
6.4 Adjourn Yes 8:00 p.m.
Please note: Out of consideration for the health of other individuals, please try to refrain from using perfume/cologne and
other scented personal care products at City of Ithaca meetings. Thank you for your cooperation and understanding.
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2. Consent
.1 W&S - IAWWTF - Amendment to Personnel Roster – Addition of Two (2) Senior
Wastewater Treatment Plant Operators
WHEREAS, the Ithaca Area Wastewater Treatment Facility (IAWWTF) is in the process of an
organizational restructuring to more effectively and efficiently conduct its operations, and
WHEREAS, the Ithaca Area Wastewater Treatment Facility (IAWWTF) has need of another two
(2) Senior Wastewater Treatment Plant Operators, and
WHEREAS, the 2018 Final Budget for the IAWWTF has the fund balance necessary because of
a longer than anticipated hiring process for three other vacant positions, and will for the 2019
and future budgets need to be funded with an approximate additional $10,000 annually, and
WHEREAS, with the funding and authorization of these two (2) Senior Wastewater Treatment
Plant Operators to the roster, the current titles of Wastewater Treatment Plant Operator
Maintenance Coordinator and Wastewater Treatment Plant Industrial Wastewater Pretreatment
Coordinator will be defunded and removed from the roster, and
WHEREAS, a new job description and new position duties statement have been prepared for
Senior Wastewater Treatment Plant Operator and vetted by the City of Ithaca Human Resources
Department, and
WHEREAS, the new job description and new position duties statement will be submitted to the
Civil Service Commission this month, June of 2018; now, therefore be it
RESOLVED, That the Personnel Roster of the IAWWTF be amended as follows:
Add: Two (2) Senior Wastewater Treatment Plant Operators
Delete: One (1) Wastewater Treatment Plant Maintenance Coordinator
One (1) Industrial Wastewater Pretreatment Coordinator
and, be it further
RESOLVED, That the funding for this roster change shall be obtained from within the allocated
departmental budget.
Civil Service Law, Section 22: Certification for positions. Before any new
position in the service of a civil division shall be created or any existing
position in such service shall be reclassified, the proposal therefore,
including a statement of the duties of the position, shall be referred to the
municipal commission having jurisdiction and such commission shall
furnish a certificate stating the appropriate civil service title for the
proposed position or the position to be reclassified. Any such new
position shall be created or any such existing position reclassified only
with the title approved and certified by the commission. Effective 1978.
City of Ithaca Civil Service Commission
108 East Green Street - Ithaca, NY 14850
New Position Duties Statement
Department head or other authority requesting the creation of a new position,
prepare a separate description for each new position to be created except that one
description may cover two or more identical positions in the same organizational unit.
Forward one typed copy to this Commission.
1. Department Bureau, Division, Unit or Section Location of Position
DPW Water & Sewer IAWWTF, 525 Third St.
2. Description of Duties: Describe the work in sufficient detail to give a clear word picture of the job. Use a separate paragraph for each kind
of work and describe the more important or time-consuming duties first. In the left column, estimate how the total working time is divided.
Job Title: Wastewater Treatment Plant Senior Operator
Percent of
Work
Time
15%
10%
10%
10%
5%
5%
5%
15%
5%
10%
Job Duty
Supervises and participates in the operation and inspection of the wastewater treatment plant
equipment and machinery on a daily basis. Participates in basic maintenance and repairs to
belt presses, chlorinators, return sludge pumps, influent and effluent pumps, septage
receiving pumps and equipment, etc;
May Supervise and participate in the installation and management of wastewater treatment
systems including biological, mechanical and electrical systems. Observes work performed
and inspects its final completion in order to ensure safety, effectiveness and efficiency;
Supervises and participates in the performance of permit sampling on influent and effluent
and a variety of basic laboratory tests/analyses (such as chlorine levels, respiration rates and
pH, process control tests). Includes evaluating process/process controls, informs supervisors
of potential or actual permit violations or negative trends;
Supervises and participates in scheduling preventative maintenance on equipment and
machinery;
Supervises and participates in monitoring of meters and gauges and recording of readings,
logging and entry of plant operations and related records, including data input to computer
data bases. Assists with state and federal monthly reporting requirements.
Supervises and participates in the maintenance of inventory of equipment and machinery
parts, bulk chemicals and other plant supplies and orders parts, chemicals and supplies as
necessary;
Supervises and participates in monitoring trucked waste/septage receiving operations;
May be assigned the special duties of (or portions thereof) one or more of the following:
Industrial Wastewater Pre-Treatment Coordinator; Wastewater Treatment Plant
maintenance Coordinator; Wastewater Treatment Plant Operator Mechanic; Safety
Coordinator; Wastewater Treatment Plant Operator Instrumentation Technician
Required participation in Plant Monitoring System Duties (pager coverage) as needed;
Assigns work activities to Operators and Operator Trainees, provides training and
instruction as needed. Consults with Assistant Chief Operator, Chief Operator, and DPW
Water & Sewer Division Engineers regarding the scope, scheduling and progress of the work
4%
4%
2%
assigned. Coordinates/assists project work with contractors and other Operators, etc.;
Creates and maintains records and reports relative to the work and operations performed.
Ensures Operators and Maintenance Personnel supervised are equipped with the appropriate
training tools, materials, and equipment;
Supervises performance of maintenance worker and custodial duties in connection with the
cleaning and maintenance of plant buildings and grounds.
Perform other duties as assigned
(Attach additional sheets if more space is needed)
3. Names and Titles of Persons Supervising this position (General, Direct, Administrative, etc.)
Name Title Type of Supervision
C. J. Kilgore Chief Operator Direct
Asst. Chief Operator Direct
4. Names and Titles of Persons Supervised by Employee in this position
Name Title Type of Supervision
Wastewater Treatment Plant Operator Direct
Wastewater Treatment Plant Operator Trainee Direct
Maintenance Worker Direct
5. Names and Titles of Persons doing substantially the same kind and level of work as will be done by the incumbent of this new
position
Name Title Location of Position
6. What minimum qualifications do you think should be required for this position?
For a Type 4 A activated sludge Wastewater Treatment Plant with a Plant Point Score of 76 points or greater:
Education & Experience: All candidates must qualify under Sections A, B and C:
A. Either:
a. A Bachelor of Arts or Bachelor of Science Degree from a duly accredited university or school, with thirty (30) credit
hours of math and/or science courses; or
b. An AAS degree from a duly accredited university or school in a NYSDEC approved curri culum (see Special Note
below); or
c. An AAS degree from a duly accredited university or school and eighteen (18) months operating experience at a
wastewater treatment plant; or
d. An AA degree from a duly accredited university or school, with thirty (30) credit hours of math and/or science
courses, plus eighteen (18) months operating experience at a wastewater treatment plant; or
e. Graduation from high school or possession of a high school equivalency diploma and six (3) years operating
experience at a wastewater treatment plant;
AND
B. Satisfactory completion of an appropriate course of instruction approved b y the Commissioner of the Department
of Environmental Conservation;
AND
C. Eighteen (18) months of satisfactory experience in the actual operation of an activated sludge wastewater
treatment plant with a plant point score of 76 or greater. [Note: this experience is in addition to that required in Sections
A(a), A(b), A(c), A(d) and A(e)].
SPECIAL NOTE: Effective July 1, 1994, the "NYSDEC approved curriculum" referenced in Section
A(b) of the Minimum Qualifications refers to the following programs :
1. Environmental Technology from Hudson Valley Community College
2. Science Laboratory Technology (Environmental Health Concentration) from Cobleskill Technical College
3. Public Health Technology from Morrisville Agricultural and Technical College
4. Water Quality Management from Ulster County Community College
5. Environmental Technology from SUNY Morrisville
Type of license or certificate required: Possession of a Grade 3A certificate issued under the provisions of Part 650 of the
New York State Department of Environmental Conservation regulations at the time of appointment ; must meet the
education and experience requirements for a 4A certificate within twelve (12) months of appointment, obtain a 4A
certificate within eighteen (18) months of appointment, and maintenance of said 4A certificate for the duration of
employment.
Possession of a valid driver license appropriate to the vehicles or equipment operated. Said license must be maintained
for the duration of employment.
Essential knowledge, skills and abilities: Good working knowledge of the principals and practices used for, and equipment
required in the operation and maintenance of a Type 4 A Wastewater Treatment Plant with facilities for the activated sludge
process (including all modifications); knowledge of pertinent Federal, State and local laws, rules, regulations, standards
and procedures governing the operation of a Type 4 A Wastewater Treatment Plant; good knowledge of the operations of a
modern wastewater treatment plant; practical knowledge of the principles, practices, and applications of physics,
chemistry and biology as applied to wastewater treatment and disposal; ability to supervise the operation and repair of
pumps, valves and related mechanical and electrical equipment; ability t o make routine laboratory and field tests for
control of plant operations; ability to plan and supervise the work of subordinates; ability to successfully work with and
serve a diverse local community; mechanical aptitude; alertness and dependability; phys ical condition commensurate with
the demands of the position.
7. The above statements are accurate and complete.
Date: Title: : Asst. Superintendent DPW, W&S Signature:
Certificate of Civil Service Commission
8. In accordance with the provisions of Civil Service Law Section 22, the City of Ithaca Civil Service Commission certifies that the
appropriate civil service title for the position described is:
Title:
Jurisdictional Classification:
Date: Signature:
Action by Legislative Body or Other Approving Authority
9. Creation of described position
Approved
Disapproved
Date: Signature:
Return One Completed Copy to Civil Service Commission
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2. Finance, Budget and Appropriations
.2 You Bureau - Amendment of Budget
WHEREAS, the City of Ithaca will receive $71,750 in funding from the Town of Ithaca for the
Joint Youth Commission First-Time Work Program to offer summer employment to additional
teens this summer; now therefore, be it
RESOLVED, That Council amends the Youth Bureau budget as follows:
Increase anticipated revenue from the Town of Ithaca
A7310-2350-1202 Youth Employment Service $70,750
A7310-2350-1400 Administration $1,000
Total $71,750
Increase expenses:
A7310-5120-1202 Part time/Seasonal $59,074
A 7310-5425-1202 Office Supplies $1,320
A 7310-5445-1202 Travel & Mileage $636
A 7310-5460-1202 Program Supplies $1,831
A 7310-5425-1400 Office Expense $1,000
A 7310-9030 FICA/Medicare $4,520
A 7310-9040 Workers Comp $3,369
Total $71,750
Ithaca Youth Bureau
1 James L. Gibbs Drive
Ithaca, New York 14850
Phone: (607) 273-8364
Fax: (607) 273-2817
“Building a foundation for a lifetime.”
To: City Administration Committee
From: Beverly Stokes, Youth Employment Service Program Coordinator
Liz Vance, IYB Director
Re: Youth Bureau Budget Amendment
Date: June 8, 2018
We have been advised, by the Joint Youth Commission and the Town of Ithaca that we will
receive $71,750 in funding for the Joint Youth Commission First-Time Work Program. We are
pleased that we may be able to offer summer employment to additional teens this summer.
We would like to amend the 2018 Youth Bureau budget, contingent upon confirmation of
funding, as follows:
Increase anticipated revenue from the Town of Ithaca
Account # A7310-2350-1202 Youth Employment Service $70,750.00
Account # A7310-2350-1400 Administration $1,000.00
Total $71,750.00
Increase expenses:
Account # A 7310-5120-1202 Part time/Seasonal $59,074.00
Account # A 7310-5425-1202 Office Supplies $1,320.00
Account # A 7310-5445-1202 Travel & Mileage $636.00
Account # A 7310-5460-1202 Program Supplies $1,831.00
Account # A 7310-5425-1400 Office Expense $1,000.00
YES Fringe Benefits Participants $45,926.00 x 12.65% $5,810.00
Other PTS (Staff) $13,148 x 15.81% $2,079.00
Total $71,750.00
Thank you.
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2. Finance, Budget and Appropriations
.3 Youth Bureau - Amendment of Budget
WHEREAS, the City of Ithaca will receive $143,341 in funding for the Tompkins Summer
Youth Employment Program and may be able to offer summer employment to additional teens
this summer; now, therefore be it
RESOLVED, That Common Council amends the 2018 Youth Bureau budget, contingent upon
confirmation of funding, as follows:
Increase Revenue:
A7310-4820-1202 Youth Employment Service $138,465
A7310-4820-1400 Administration $4,876
Total $143,341
Increase Expenses:
A 7310-5120-1202 Part time/Seasonal $117,763
A 7310-5425-1202 Office Supplies $2,000
A 7310-5445-1202 Travel & Mileage $600
A 7310-5460-1202 Program Supplies $2,400
A 7310-5437-1400 Merchant Services $2,000
A 7310-5440-1400 Staff Development $1,000
A 7310-5460-1400 Program Supplies $1,876
A 7310-9030 FICA/Medicare $9,009
A 7310-9040 Workers Comp $6,693
Total $143,341
“An Equal Opportunity Employer with a commitment to workforce diversification.”
Ithaca Youth Bureau
1 James L. Gibbs Drive
Ithaca, New York 14850
Phone: (607) 273-8364
Fax: (607) 273-2817
“Building a foundation for a lifetime.”
To: City Administration Committee
From: Beverly Stokes, Youth Employment Service Program Coordinator
Liz Vance, IYB Director
Re: Youth Bureau Budget Amendment
Date: June 8, 2018
We have been advised, by the Tompkins County Workforce Development Board that we will receive
$143,341 in funding for Tompkins Summer Youth Employment Program. We are pleased that we may be
able to offer summer employment to additional teens this summer.
We would like to amend the 2018 Youth Bureau budget, contingent upon confirmation of funding, as
follows:
Increase anticipated revenue from Tompkins County Workforce Development Board
Account # A7310-4820-1202 Youth Employment Service $138,465.00
Account # A7310-4820-1400 Administration $4,876.00
Total $143,341.00
Increase expenses:
Account # A 7310-5120-1202 Part time/Seasonal $117,763.00
Account # A 7310-5425-1202 Office Supplies $2,000.00
Account # A 7310-5445-1202 Travel & Mileage $600.00
Account # A 7310-5460-1202 Program Supplies $2,400.00
Account # A 7310-5437-1400 Merchant Services $2,000.00
Account # A 7310-5440-1400 Staff Development $1,000.00
Account # A 7310-5460-1400 Program Supplies $1,876.00
YES Fringe Benefits Participants $92,300 x 12.65% $11,676.00
Other PTS (Staff) $25,463 x 15.81% $4,026.00
Total $143,341.00
Thank you.
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3. Finance, Budget and Appropriations
.1 DPW - Authorization of Supplemental Agreements for the Cayuga Waterfront Trail –
Phase 2
(1) WHEREAS, a Project for the CAYUGA WATERFRONT TRAIL – PHASE 2, P.I.N. 395047
(the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the
apportionment of the costs of such program to be borne at the ratio of 80% Federal funds and
20% non-federal funds, and
(2) WHEREAS, on June 3, 2015, Common Council passed a resolution recounting the history of
the Cayuga Waterfront Trail, from the authorization and establishment of Capital Project #445
(then entitled Cass Park Waterfront Trail, to become known as Phase 1 of the Cayuga Waterfront
Trail) in the amount of $425,000 on June 13, 2001, the addition of Phase 2 (then known as PIN
395024) in April 2003, environmental review for Phase 2 and Phase 3 of the project, the addition
of Phase 3 in June 2007, and funding authorizations on the following dates: April 2, 2003, May
3, 2006, November 1, 2006, June 6, 2007, the 2010 Capital Budget, October 6, 2010, the 2014
Capital Budget, and June 13, 2015, and
(3) WHEREAS, on May 9, 2009, Common Council passed a resolution approving a
Supplemental Agreement for the Trail, amending the administration and management of the
project so that the New York State Department of Transportation would be responsible for the
Right-of-Way acquisition for Phase 2 of the Cayuga Waterfront Trail, and
(4) WHEREAS, in the summer of 2010, Phase 3 of the trail was constructed by contract, and
(5) WHEREAS, on March 6, 2012, at the request of the New York State Department of
Transportation, and through an action of the Ithaca-Tompkins County Transportation Council,
Phase 2 and Phase 3 of the Project were separated into two projects for administrative purposes,
specifically to address administration of Right of Way Acquisition; at that meeting Phase 3 was
given PIN 395024 and a new PIN was created for Phase 2, PIN 395047, and
(6) WHEREAS, on June 13, 2015, Common Council approved two new Master Agreements for
the Project: one agreement for the final design, construction and construction inspection of Phase
2 (D034164), with a total authorization of $2,487,524, and one agreement for the Right-of-Way
Incidentals and Acquisition of Phase 2 (D034163), with a total authorization of $510,500, with
the understanding that the apportionment of the costs for these portions of the project would be
80% federal and 20% local, and
(7) WHEREAS, on June 13, 2015, Common Council also amended CP #445 to bring the total
authorization of Phase 1, 2, and 3 to $4,385,956.37, with the understanding that much of the
authorization would reimbursable in state and federal funds, and
(8) WHEREAS, NYSDOT acquired fee and permanent easement interests in properties related to
Phase 2 of the Project in November and December of 2013, and construction of Phase 2
proceeded in 2015 by contract, and NYSDOT transferred said interests in properties by deed to
the City in 2017, and
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(9) WHEREAS, in May 2018, NYSDOT produced supplemental agreements for D034163 and
D034164 to shift funds from the Design/Construction/Construction Inspection phases of the
project to the Right of Way Incidentals/Acquisition phases of the project; now, therefore, be it
(1) RESOLVED, That the Common Council hereby re-approves of the above-subject Project,
and be it further
(2) RESOLVED, That the Common Council hereby re-authorizes the City of Ithaca to pay in the
first instance 100% of the federal and non-federal share of the cost of Design, Right-of-Way,
Construction, Construction Inspection and Supervision work for the Project or portions thereof,
and be it further
(3) RESOLVED, That as noted in the abovementioned authorizations, the total project
authorization is $4,385,956.37, and shall be made available to cover the cost of participation in
the above phases of the Project, and be it further
(4) RESOLVED, That the Mayor of the City of Ithaca, upon consultation with the City
Attorney and other involved staff, be and is hereby authorized to execute Supplemental
Agreements for the Cayuga Waterfront Trail – Phase 2, including D034164 for Design,
Construction and Construction Inspection with a total authorization of $1,719,310; and D034163
for State Administered Right of Way Incidentals and Acquisitions with a total authorization of
$1,403,000, and be it further
(5) RESOLVED, That in the event the full federal and non-federal share costs of the project
exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene
as soon as possible to appropriate said excess amount immediately upon the notification by the
NYSDOT thereof, and be it further
(6) RESOLVED, That the Mayor be and is hereby authorized to execute all other necessary
agreements, certifications or reimbursement requests for Federal Aid on behalf of the City of
Ithaca, with the New York State Department of Transportation, in connection with the
advancement or approval of Phase 2 or Phase 3 of the Project, and providing for the
administration of the Project and the municipality’s first instance funding of Project costs and
permanent funding of the local share of federal-aid-eligible Project costs and all other Project
costs within the appropriations therefor that are not so eligible, and be it further
(7) RESOLVED, That except as explicitly amended in this resolution, Common Council’s
previous resolutions concerning the Project, as referenced above, still remain in full force and
effect, and be it further
(8) RESOLVED, That the City Clerk be and hereby is authorized and directed to file a certified
copy of this resolution with the New York State Commissioner of Transportation, by attaching it
to any necessary, agreements in connection with the Project, and be it further
(9) RESOLVED, That this resolution shall take effect immediately.
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3. Finance, Budget and Appropriations
.2 DPW - A Resolution to Authorize a Transportation Alternatives Program
(TAP) Application
WHEREAS, the New York State Department of Transportation has noticed the
availability of the federal Transportation Alternatives Program, and
WHEREAS, in April 2014, the Board of Public Works considered four projects that
would be eligible for such funding of which DPW has completed one (Cascadilla
Creekway), is designing a second (Hector Street Complete Street), and is recommending
the Black Diamond Trail bridge over the Flood Control Channel for the 2018 program,
which is eligible for funding under Title 23 U.S. Code, as amended and
WHEREAS, a new pedestrian/bicycle bridge across the Flood Control Channel,
approximately in line with Cecil A. Malone Drive, would significantly improve mobility
for people walking between West Hill and the Southwest area as well as between the
Southside neighborhoods and the Black Diamond and Cayuga Waterfront trails, and
WHEREAS, this bridge is a portion of the Black Diamond Trail, as planned and
approved by the New York State Department of Parks, Recreation, and Historic
Preservation, September 23, 2009, and
WHEREAS, Common Council is interested in applying for a Transportation Alternatives
Program grant in order to design and construct enhanced pedestrian and bicycle facilities
in this area; now, therefore be it
RESOLVED, That the Mayor of the City of Ithaca, is hereby authorized and directed to
submit an application for funding to the New York State Department of Transportation in
accordance with the provisions of the Transportation Alternatives Program, in an amount
not to exceed $___________(e.g., $1,500,000), and upon approval of said request to enter
into and execute a project agreement with the State for such financial assistance to the City
of Ithaca for design, right-of-way acquisition, construction and construction inspection of
a project as described above, and be it hereby further
RESOLVED, That contingent upon award of the Transportation Alternatives Program
funds, the Common Council hereby authorizes the establishment of Capital Project #851
to pay in the first instance 100% of the federal and non-federal share of the cost of all
work for the Project; and be it further
RESOLVED, That contingent upon award of the TAP funds, the sum not to exceed
$__________ (e.g., $300,000) is hereby appropriated from serial bonds and made
available to cover the cost of participation in the above Project in the first instance; and
be it further
RESOLVED, That the total project cost shall not exceed $___________(e.g.,
$1,500,000) with the understanding that the breakdown of funds to be approximately
$___________ (e.g., $1,200,000) in federal Transportation Enhancement Program funds,
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and $___________ (e.g., $300,000) in City of Ithaca serial bond financing, to be
administered by the Superintendent of Public Works, and be it further
RESOLVED, That in the event the full federal and non-federal share costs of the project
exceeds the amount appropriated above, the City of Ithaca Common Council shall
convene as soon as possible to appropriate said excess amount immediately upon the
notification by the NYSDOT thereof, and be it further
RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to
execute all necessary Agreements, and that the Superintendent of Public Works is hereby
authorized to execute all certifications or reimbursement requests for Federal Aid and/or
Multi-Modal Program Funding on behalf of the City of Ithaca with NYSDOT in
connection with the advancement or approval of the Project and providing for the
administration of the Project and the municipality's first instance funding of project costs
and permanent funding of the local share of federal-aid and all Project costs that are not
so eligible, and be it further
RESOLVED, That a certified copy of this resolution be filed with the New York State
Commissioner of Transportation by attaching it to any necessary Agreement in
connection with the Project, and be it further
RESOLVED, That this Resolution shall take effect immediately.
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3. Finance, Budget and Appropriations
.3 Support of a New York State Consolidated Funding Application Grant and a
Memorandum of Understanding with Historic Ithaca for the Cascadilla Boathouse.
WHEREAS, Historic Ithaca would like to apply for a grant through the 2018 New York State
Consolidated Funding Application (CFA) – Environmental Protection Fund: Parks, Preservation
and Heritage Grant (EPF), for continued rehabilitation of the City owned Cascadilla Boathouse,
and
WHEREAS, the Cascadilla Boathouse exterior rehabilitation is the next highest priority in the
continued rehabilitation of the City owned buildings in Stewart Park that is eligible for an EPF
grant for 75% of eligible project costs, and
WHEREAS, Historic Ithaca has offered to apply for and administer the rehabilitation project on
behalf of the City and with City oversight, assuming that the City would pay for the local share
(25%) of the project costs, and
WHEREAS, Historic Ithaca has requested that the City finance the costs of the project in the first
instance with the understanding that 75% of the costs will be reimbursed, and
WHEREAS, this investment will significantly extend the life of the building by completing a set
of recommended repairs to the building envelope; now therefore be it
RESOLVED, Common Council hereby supports an application for funds in an amount not to
exceed $500,000 through the EPF program from the New York State CFA, for rehabilitation of
the Cascadilla Boathouse, and be it further
RESOLVED, That contingent on award of EPF funds, the Mayor, upon the advice of the City
Attorney, is hereby authorized to enter into and execute a Memorandum of Understanding with
Historic Ithaca, Inc. to administer grant funds, and be it further
RESOLVED, That contingent on award of EPF funds, the Common Council hereby amends
Capital Project #789 Cascadilla Boathouse Renovations by an amount not to exceed $500,000
for a total project authorization of $575,290 with the understanding that these funds will be made
available in the first instance for all phases of the project, and that upon completion of the
project, Historic Ithaca will submit for reimbursement and return 75% of expended project funds
to the City, so that the City’s share of the project will not exceed $125,000.
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3. Finance, Budget and Appropriations
.4 Climate Smart Communities Grant from City/DIA for Traffic Demand Management
WHEREAS, the City of Ithaca Planning and Economic Development Department, in partnership
with the Downtown Ithaca Alliance, would like to apply for a 2018 Consolidated Funding
Application ~ New York State Department of Environmental Conservation Climate Smart
Communities grant on behalf of the City of Ithaca for the purpose of creating a Transportation
Management Association and providing an ongoing downtown area Transportation Demand
Management program, and
WHEREAS, the downtown area is a vital, active and dense urban neighborhood that represents a
unique and important area for employment, residences, education, religious institutions and retail
businesses, and
WHEREAS, increased commuter traffic and growing demand for public garage parking is a
recognized concern of the greater downtown area, and
WHEREAS, if successful in receiving this grant, the City of Ithaca would contract with the
Downtown Ithaca Alliance to fulfill the terms of the grant: to create and manage the
Transportation Management Association and associated Transportation Demand Management
program, and
WHEREAS, Transportation Management Associations’ unique collaborations between the
public and private sector have been helping communities across the United States deliver
transportation options that benefit commuters and employers for over 30 years; and
WHEREAS, the Downtown Ithaca Alliance is currently implementing a Transportation Demand
Management pilot program, which is charged with helping to reduce the number of single
occupancy vehicles commuting to and from the City of Ithaca, and
WHEREAS, if successful in receiving this grant, matching requirements will be met by the
Downtown Ithaca Alliance and its affiliated TDM partners, and
WHEREAS, the DIA has a strong record of success in applying for, securing, and administering
other grants in past years in partnership with the City, and
WHEREAS, The Climate Smart Communities grant application process requires that the elected
body of the local municipality adopt a resolution of support for the application prior to its
submission on or before July 27, 2018; now therefore be it
RESOLVED, That the City of Ithaca Common Council hereby wholeheartedly supports and
encourages the application for the 2018 New York State Department of Environmental
Conservation Climate Smart Communities CFA grant to create an ongoing Transportation
Demand Management program for the greater downtown Ithaca community.
June 14, 2018
TO: Common Council
FROM: Gary Ferguson, Executive Director, Downtown Ithaca Alliance
RE: Request for Resolution of Support for a 2018 Climate Smart Communities Grant
Application by the City of Ithaca Planning & Economic Development Department
in partnership with the Downtown Ithaca Alliance
The Downtown Ithaca Alliance (DIA) seeks to partner with the City of Ithaca on an application to
the State of New York Climate Smart Communities program as part of the 2018 CFA funding
cycle.
The State Climate Smart Communities program provides grant funding to local program
administrators (like the Downtown Ithaca Alliance) for projects that contribute to the reduction of
vehicle miles traveled, including but not limited to implementation of transit improvements that
have the potential to substantially increase ridership or access to daily needs and/or increase
commuting by mass transit, and implementation of projects or programs to reduce the distance
commuted in individual gas-powered vehicles, such as densification or implementation of smart-
growth strategies.
While the Downtown Ithaca Alliance will prepare this application, the City of Ithaca would be the
formal applicant and administrator of this grant. The City would use the awarded funding to
contract the Downtown Ithaca Alliance to create a Transportation Management Association,
which would be charged with reducing the number of single occupancy vehicles (SOVs)
commuting to and from the greater downtown area. The project qualifies under the Mitigation
Category of the Climate Smart Communities Program.
The Downtown Ithaca Alliance is currently operating a Transportation Demand Management
pilot, through funding from a NYSERDA grant, which is helping us learn about downtown
employee commuter habits and educating downtown employees about alternative transportation
options: carpooling, park and ride, transit, carshare, bikeshare. The Downtown Ithaca Alliance
program is partnered with Tompkins County, Cornell University, Tompkins Consolidated Area
Transit, Ithaca Carshare, and the LimeBike bike rental program to advance this TDM pilot
program. The City of Ithaca has been a founding participant on the TDM committee.
This TDM pilot program is offering incentives to downtown employees who make the switch
from single occupancy vehicles to an alternative source of transportation. However, the
NYSERDA funding is scheduled to be exhausted by the first quarter of 2019 , and additional
funding will be needed to continue to strengthen our mission (the program) to reduce the
number of SOVs commuting to and from downtown; hence the need for the Climate Smart
Communities funding.
The Climate Smart Communities program offers grants ranging between $10,000 to $2 million
and requires a 50 percent match. The match would come from in-kind services provided by the
DIA and transportation partners of the program. The Climate Smart Communities application
process requires that the elected body of the local municipality adopt a resolution of support for
the application prior to its submission before July 27, 2018.
The full proposed budget and program of work, including goals, is still under development by the
TDM committee and DIA staff. The grant application will provide for:
- creation of a Transportation Management Association (TMA) structure to oversee an
ongoing TDM program;
- a three-year community TDM full-service program serving the greater downtown
area, including areas near to but outside of the BID;
- a program targeted toward both commuters and residents.
This resolution acknowledges that the City of Ithaca Common Council supports the submission
of the application.
Questions pertaining to this request should be addressed to DIA Executive Director Gary
Ferguson
J:\DRedsicker\AGENDAS\City Admin Committee\2018\6-20 - Agenda.docx 6/20/18
4. City Administration, Human Resources and Policy
.1 Termination of City’s Easement
ORDINANCE __ -2018
An Ordinance to Release and Terminate City’s Easement for the Limited Right of Way to
Construct a Railroad Track West of Willow Avenue
WHEREAS, presently before Common Council is a proposal requesting that the City release its
rights to an easement located immediately to the west of Willow Ave, recorded by deed dated
December 31, 1909, reserving for the City a 34 foot wide “…right of way for a railroad track
along the west side of said 66 foot strip …,” and
WHEREAS, City Harbor, LLC, the property owner of 101 Pier Road, tax map parcel 17.-1-1.2,
has requested that the City release and terminate rights to such easement for the three Willow
Avenue properties subject to the easement right of way, namely 101 Pier Road, 702 Willow Ave,
tax map parcel 16.-2-1.1, and 726-30 Willow Ave, tax map parcel 17.-1-2, and
WHEREAS, on some of these tax parcels, permanent structures have already been constructed
within the easement area; and
WHEREAS, the City has no interest in constructing a railroad track, and City staff are supportive
of releasing the easement, and
WHEREAS, in consideration for the City’s release of this easement of limited value to the City,
City Harbor, LLC is supportive of paying $6,500, the valuation proposed by City staff for this
transaction, and
WHEREAS, on June 19, 2018, the Board of Public Works declared the easement surplus
property for municipal purposes and recommended Council’s authorization of the release, and
WHEREAS, the City Charter requires approval by three-fourths of the Common Council to
authorize divestment of real property, and
WHEREAS, the City Charter further requires notice of a proposed sale to be published no less
than once each week for three weeks, the first such notice being published no less than 30 days
prior to the approval vote, and such notices have been published; now, therefore,
BE IT ORDAINED AND ENACTED by the Common Council of the City of Ithaca as follows:
Section 1. Legislative Intent and Purpose. The Common Council makes the following findings
of fact:
A. The above-described easement is surplus for municipal purposes.
B. The easement is solely for the purpose of constructing and operating a railroad
track, a use that the Common Council anticipates will never occur.
C. The $6,500 valuation proposed by City staff and supported by City Harbor LLC is
adequate consideration for release of the City’s interests in the right of way
easement.
J:\DRedsicker\AGENDAS\City Admin Committee\2018\6-20 - Agenda.docx 6/20/18
Section 2. Approval and Execution of Deed. The Common Council authorizes and directs the
Mayor, on the advice of the City Attorney, to execute documents necessary to effect the release
of the above-described easement in exchange for $6,500 consideration paid to the City.
Section 3. Effective Date. This ordinance shall take effect immediately upon publication as
provided in the City Charter.