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HomeMy WebLinkAboutMN-CS-2018-02-28CIVIL SERVICE COMMISSION Regular Meeting February 28, 2018 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 11:45 am. APPROVAL OF MINUTES Commissioner Richardson made a motion to approve the minutes from the January 10, 2018 meeting. Seconded by Commissioner Abrams. Motion carried 3-0. NEW BUSINESS Update of Job Description: Planner The Commission reviewed proposed updates to the Planner job description. The updates reflect current Planning Department work activities; they do not change the overall scope or nature of the position. Commissioner Abrams made a motion to update the Planner job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: Planning – Planner (2 positions) The Commission reviewed and discussed a New Position Duties Statement from the Planning Department for two new positions. Commissioner Abrams made a motion to classify both positions as Planners. Seconded by Commissioner Thompson. Motion carried 3-0. Residency Requirement for Planner Positions The Human Resources Department is continuing its review of specialized positions for which it is advisable to permanently expand or waive residency requirements due to a consistent need for residency waivers over the past decade. The Planning Department has requested that there be no residency requirement for its Planner positions and, based on past recruitment efforts, the Human Resources Department supports this request. Commissioner Abrams made a motion to permanently waive the residency requirement for all levels and specializations of Planner positions. Seconded by Commissioner Thompson. Motion carried 3-0. Change in Title and Update of Job Description: Working Supervisor – Building and Grounds to Working Supervisor – Building Services The position of Working Supervisor – Building and Grounds is being brought back into use after several years of dormancy. The Commission reviewed and discussed proposed updates to the job description, including changing the title to Working Supervisor – Building Services to reflect the focus of the position on buildings and facilities, rather than Civil Service Commission February 28, 2018 Page 2 exterior grounds. The updates do not change the overall scope or nature of the position. A continuation of non-competitive class status will be sought. Commissioner Abrams made a motion to update the job description as requested and to change the title of the position to Working Supervisor – Building Services. Seconded by Commissioner Thompson. Motion carried 3-0. Authorization to Direct Public Hearing: Deletion of Working Supervisors – Building and Grounds from the Non-Competitive Class and Addition of Working Supervisors – Building Services to the Non-Competitive Class Commissioner Abrams made a motion to direct a public hearing for Wednesday, April 4, 2018 at 11:30 am for the purpose of amending Appendix B – Non-Competitive Positions of the City of Ithaca Civil Service Rules by deleting the title of Working Supervisors – Building and Grounds from the non-competitive class and adding the title of Working Supervisors – Building Services to the non-competitive class. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: DPW – Working Supervisor – Building Services The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Abrams made a motion to classify the position as Working Supervisor – Building Services. Seconded by Commissioner Thompson. Motion carried 3-0. Addition of Driver License Requirement to Wastewater Treatment Plant Positions The Commission reviewed and discussed the proposed addition of a NYS Class D driver license requirement to the Wastewater Treatment Plant Operator Trainee, Wastewater Treatment Plant Operator, Senior Wastewater Treatment Plant Operator, Assistant Chief Wastewater Treatment Plant Operator and Chief Wastewater Treatment Plant Operator job descriptions. The positions require the periodic operation of a City vehicle to travel between different work sites. Commissioner Thompson made a motion to add the following special requirement to the Wastewater Treatment Plant Operator Trainee, Wastewater Treatment Plant Operator, Senior Wastewater Treatment Plant Operator, Assistant Chief Wastewater Treatment Plant Operator and Chief Wastewater Treatment Plant Operator job descriptions: “SPECIAL REQUIREMENT: Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment.” Seconded by Commissioner Abrams. Motion carried 3-0. Revision of Job Description and Minimum Qualifications – Director of Parking The Commission reviewed and discussed proposed updates to the Director of Parking job description. The updates reflect added responsibility for managing and supervising the maintenance of the Ithaca Commons. The revised minimum qualifications broaden the Civil Service Commission February 28, 2018 Page 3 qualifying academic degree fields and qualifying experience to include all types of public works management backgrounds. The minimum qualifications are proposed to read as follows: “MINIMUM QUALIFICATIONS: A. Graduation from a New York State registered or regionally accredited college or university with a Bachelor’s Degree in public administration, business administration, management, engineering, architecture, municipal or regional planning, urban planning, or a closely related field with similar course curriculum and four (4) years of full-time paid experience, or its part-time paid equivalent, in the management of public works programs or projects, at least two (2) years of which must have been in a supervisory capacity; B. Graduation from a New York State registered or regionally accredited two-year college with an Associate’s Degree in public administration, business administration, management, engineering, architecture, municipal or regional planning, urban planning, or a closely related field with similar course curriculum and six (6) years of full-time paid experience, or its part-time paid equivalent, in the management of public works programs or projects, at least two (2) years of which must have been in a supervisory capacity; C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above. Please note that this means that the minimum academic requirement is at least an Associate’s Degree in one of the designated fields, and the minimum experiential requirement is at least four (4) years of experience in public works program or project management, at least two (2) years of which must have been supervisory experience.” Commissioner Thompson made a motion to adopt the proposed updates and to revise the minimum qualifications as proposed. Seconded by Commissioner Richardson. Motion carried 3-0. Update of Job Description, including Minimum Qualifications and Special Requirements – Assistant Chief Water Treatment Plant Operator The position of Assistant Chief Water Treatment Plant Operator is being brought back into use after several years of dormancy. The Commission reviewed and discussed proposed updates to the job description. The updates do not change the overall scope or nature of the position. The minimum qualifications are also being revised to reflect current licensing requirements, and a NYS Class D driver license requirement is being added. Commissioner Richardson made a motion to revise the Assistant Chief Water Treatment Plant Operator job description as proposed. The revised minimum qualifications and special requirements will read as follows: “MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in Environmental Science, Engineering, Natural Civil Service Commission February 28, 2018 Page 4 Resource Management or a closely related field with similar course curriculum, and one (1) year of full-time paid experience, or its part-time paid equivalent, in the operation of a Type IA water treatment plant with facilities for filtration with pretreatment, chemical softening, or any similar process; or B. Graduation from a regionally accredited or New York State registered college with an Associate's Degree in Water/Wastewater Technology, Environmental Science, Engineering Technology, physical sciences, chemistry, biological sciences, life sciences or a closely related field with similar course curriculum, and three (3) years of full-time paid experience, or its part-time paid equivalent, in the operation of a Type IA water treatment plant with facilities for filtration with pretreatment, chemical softening, or any similar process; or C. Graduation from high school or possession of a high school equivalency diploma and ten (10) years of full-time paid experience, or its part-time paid equivalent, in the operation of a water treatment plant, at least two (2) years of which was at a Type IA water treatment plant with facilities for filtration with pretreatment, a chemical softening, or any similar process. SPECIAL REQUIREMENTS: 1. Possession of a current Grade IA Water Treatment Plant Operator certificate issued by the New York State Department of Health pursuant to Part 5, Subpart 5-4.2 of the New York State Sanitary Code at the time of appointment and maintenance of said certification for the duration of employment. 2. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment.” Seconded by Commissioner Thompson. Motion carried 3-0. Update of Job Description, including Minimum Qualifications and Special Requirements – Senior Water Treatment Plant Operator With the re-establishment of the Assistant Chief Water Treatment Plant Operator position, the Senior Water Treatment Plant Operator title will no longer be directly responsible for assisting with the overall supervision and oversight of the Water Treatment Plant. The position will have reduced supervisory responsibilities, and greater focus on specialized plant activities. The Commission reviewed and discussed proposed updates to the job description that reflect these changes. The minimum qualifications are also being revised to reflect current licensing requirements, a NYS Class D driver license requirement is being added, and the Operator license is being downgraded from a IA certification to a IIA certification. Commissioner Richardson made a motion to revise the Senior Water Treatment Plant Operator job description as proposed. The revised minimum qualifications and special requirements will read as follows: Civil Service Commission February 28, 2018 Page 5 “MINIMUM QUALIFICATIONS: A. Graduation from a NYS registered or regionally accredited college or university with a Bachelor's Degree in Environmental Science, Engineering, Natural Resource Management or a closely related field with similar course curriculum, and one (1) year of full-time paid experience, or its part-time paid equivalent, in the operation of a Type IA water treatment plant; or B. Graduation from a NYS registered or regionally accredited college with an Associate's Degree in Water/Wastewater Technology, Environmental Science, Engineering Technology, physical sciences, chemistry, biological sciences, life sciences or a closely related field with similar course curriculum, and three (3) years of full-time paid experience, or its part-time paid equivalent, in the operation of a water treatment plant, at least one of which was at a Type IA water treatment plant; or C. Graduation from high school or possession of a high school equivalency diploma and five (5) years of full-time paid experience, or its part-time paid equivalent, in the operation of a water treatment plant, at least one of which was at a Type IA water treatment plant. SPECIAL REQUIREMENTS: 1. Possession of a current Grade IIA Water Treatment Plant Operator certificate issued by the New York State Department of Health pursuant to Part 5, Subpart 5-4.2 of the New York State Sanitary Code at the time of appointment and maintenance of said certification for the duration of employment. 2. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment.” Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: DPW – Assistant Chief Water Treatment Plant Operator The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Richardson made a motion to classify the position as Assistant Chief Water Treatment Plant Operator. Seconded by Commissioner Thompson. Motion carried 3-0. Request to Expand Residency Requirement – Forestry Technician The Commission discussed a request to expand the residency requirement for the Forestry Technician position to New York State. The current recruitment effort has not yielded an adequate candidate pool in the local area, due to the specialized qualifications. Commissioner Thompson made a motion to expand the residency requirement for the Civil Service Commission February 28, 2018 Page 6 Forestry Technician position to New York State. This expanded New York State residency requirement will be permanent. Seconded by Commissioner Abrams. Motion carried 3-0. Approval of Annual Report The Commission reviewed and discussed the 2017 Annual Report to the New York State Department of Civil Service. Commissioner Richardson made a motion to approve the annual report. Seconded by Commissioner Thompson. Motion carried 3-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Abrams made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Thompson. Motion carried 3-0. Executive Assistant #64-583 Financial Management Assistant #65-807 Police Chief #79-134 Recreation Program Coordinator #77-755 Technical Assistant for Fine and Performing Arts #68-570 Establishment of Eligible Lists Commissioner Abrams made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Thompson. Motion carried 3-0. Information Management Specialist #78-548 (1 year) Occupational Therapist #2018-2 (1 year) Sidewalk Program Manager #69-885 (1 year) Approval of Personnel Transactions Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded by Commissioner Thompson. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, April 4, 2018 at 11:30 am. With no further business, the meeting was adjourned at 1:10 pm.