HomeMy WebLinkAbout04-18-18 City Administration Committee Meeting AgendaCommittee Charge: The CA committee will:
Review financial and administrative issues pertaining to the City, along with items relating to the City of Ithaca workforce
environment, intergovernmental relations and human resource s.
CA Meeting
City Administration Committee
DATE: April 18, 2018
TIME: 6:00 p.m.
LOCATION: 3rd Floor,
City Hall, Council Chambers
AGENDA ITEMS
Item Voting
Item?
Presenter(s) Time
Allotted
Chair, Deb Mohlenhoff
1. Call To Order * Note: We will review the number of 15 Min*
1.1 Agenda Review No cards received at the beginning of each
1.2 Review and Approval of Minutes Yes meeting and adjust time if needed.
Approval of March 2018 Minutes
1.3 Statements from the Public No
1.4 Statements from Employees No
1.5 Council Response No
2. Consent Items Yes 5 Min
2.1 IPD – Addition of Executive Assistant Position Yes
2.2 W&S – Reallocation of Positions Yes
2.3 Youth Bureau – Amendments to Roster Yes
2.4 IFD – Gear Washer/Dryer Award of Bid Yes
3.Finance, Budget and Appropriations
3.1 IPD – Request to Amend 2018 Authorized
Budget for Donations Yes Steve Thayer, City Controller 5 Min
3.2 Finance – Request to Give Controller Authority to
Approve Expenditures for Vet Fire Relief Acct. Yes Steve Thayer, City Controller 15 Min
3.3a Amendment to Chapter 346 of the City Code
Parking Regulations and Fines Yes Ari Lavine, City Attorney 15 Min
3.3b Adoption of Schedule for Updated Parking Fines Yes Ari Lavine, City Attorney 15 Min
4. City Administration, Human Resources and Policy
4.1 Attorney – Best Value Bidding and Procurement
Local Law Yes Ari Lavine, City Attorney 10 Min
4.2 HR – Employee Climate Survey Discussion No Dan Cogan, Chief of Staff 15 Min
4.3 HR – Employees on Boards and Commissions No Dan Cogan, Chief of Staff 25 Min
5. Budget Process No All
6.All 5 Min
No
No All 5 Min
Meeting Wrap-up
6.1 Announcements
6.2 Next Meeting Date: May 16, 2018
6.3 Review Agenda Items for Next Meeting No
a – IPD – ONDP Discussion
6.4 Adjourn Yes
8:10 p.m.
Please note: Out of consideration for the health of other individuals, please try to refrain from using perfume/cologne and
other scented personal care products at City of Ithaca meetings. Thank you for your cooperation and understanding.
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2. Consent
.1 IPD - Amendment to Personnel Roster - Executive Assistant
WHEREAS, the Ithaca Police Department anticipates a retirement in the position of Executive
Assistant on July 27, 2018 and
WHEREAS, the Executive Assistant is a critical position responsible for the smooth operation of
the Chief’s Office, and
WHEREAS, it would be beneficial for the current incumbent of the position to provide training
and orientation to the next incumbent, and
WHEREAS, it is necessary to create an overlapping position to allow for this training and
orientation to occur, now, therefore, be it
RESOLVED, That the Personnel Roster of the Ithaca Police Department be amended as follows:
Add: One (1) Executive Assistant (40 hours)
and be it further
RESOLVED, That upon the retirement of the current Executive Assistant, the position vacated
through retirement shall be abolished effective on the employee's retirement date, and be it further
RESOLVED, That funding for this overlapping position shall be derived from within the existing
2018 Ithaca Police Department budget.
“An Equal Opportunity Employer with a Commitment to Workforce Diversification”
ITHACA POLICE DEPARTMENT
120 East Clinton Street, P.O. Box 6557 Ithaca, New York 14851-6557
______________________________________________________________________
Peter Tyler, CHIEF OF POLICE Vincent P. Monticello, SR. DEPUTY CHIEF OF POLICE OF
OPERATIONS
Police Dispatcher: 607/272-3245 Police Administration/Records: 607/272 -9973
April 12, 2018
Dear Council,
I am writing to notify Council that IPD is withdrawing from the Officer Next Door program (ONDP).
During 2017 multiple requests were made to provide justification for continuation of the ONDP. These
included FOIL requests, requests to meet with the officers involved in the program, and requests for
data demonstrating measurable success of the program.
We have concluded that it is extremely difficult to provide success measures for this program other
than the perspectives of the officers themselves and the residents who reside at West Village. What I
heard from the officers (two at the time, with one remaining) was that they generally felt “OK” with the
impact they were having, but there was nothing measurable to allow a definitive determination one
way or the other. Based on how the program was designed, there were no formal requirements for
officer engagement with the residents, or for enforcement when the officer was not working. Rather, I
believe there was an “expected climate” by both residents and council members. Meeting this
expectation solely lies with the officer in the program and their own individual outreach and/or activity
level.
My personal feeling, as Chief Barber initially stated, is that there was undoubtedly the intent for a
positive impression based on the officer’s presence alone, but I am not convinced that this carried into a
sustained, impactful and measurable product. Therefore, I am making the decision to withdraw from
the program for now. I think we can all evaluate and continue a discussion, and possibly revisit this
model in the future, but with so many other priorities, the amount of time spent on this program does
not warrant its continuation.
Lastly, I do plan to work with Council as a whole and with individual members of Council on other
initiatives related to West Village Apartments and the issues which sparked the original concept of the
ONDP, given the overwhelming need for improvements at the complex.
I am unable to attend the City Administration Committee meeting on April 18, but I will attend a future
meeting if Council would like to discuss these issues. And as always, please feel free to contact me.
Best,
Chief Tyler
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2. Consent
.2 DPW - Assignment and Reallocation of Positions – Water Treatment Plant
WHEREAS, the position of Assistant Chief Water Treatment Plant Operator was created in the
2018 City budget, and
WHEREAS, the Department of Public Works is moving forward with filling this position, and
WHEREAS, the implementation of the Assistant Chief Water Treatment Plant Operator position
will reduce the level of responsibility of the Senior Water Treatment Plant Operator position, and
WHEREAS, the Human Resources Department has conducted point factor evaluations of the
Assistant Chief Water Treatment Plant Operator position and the restructured Senior Water
Treatment Plant Operator position and has made salary grade recommendations for both
positions; now, therefore, be it
RESOLVED, That the position of Assistant Chief Water Treatment Plant Operator shall be
assigned to the CSEA Administrative Unit Compensation Plan at salary grade 15, and be it
further
RESOLVED, That the position of Senior Water Treatment Plant Operator shall be reallocated
from Grade 15 to Grade 13 of the CSEA Administrative Unit Compensation Plan, and be it
further
RESOLVED, That for the sole purpose of determining days worked reportable to the New York
State and Local Employees’ Retirement System, the standard workday for the Assistant Chief
Water Treatment Plant Operator position shall be established at eight (8) hours per day (forty
(40) hours per week).
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2. Consent
.3 Youth Bureau - Amendment to the 2018 Roster
WHEREAS, the Youth Bureau has examined the best ways to provide academic support and
mentoring given the recent retirement of the long-time Program Coordinator for The Paul
Schreurs Memorial Program; and
WHEREAS, the Youth Bureau has made the decision to merge the Paul Schreurs Memorial
Program with the College Discovery Program under the leadership of the current College
Discovery Program Coordinator; and
WHEREAS, the Youth Bureau requests amendments to the 2018 Roster in order to best meet its
needs and support the vision, mission and goals of the academic support and mentoring
programs; and
WHEREAS, the Youth Bureau has been advised by and worked closely with the HR department
throughout the planning process; and
WHEREAS, the funding of two Youth Program Leader positions (35 hours) will allow the
program to continue services to youth in our community; and
WHEREAS, the Youth Bureau would like to defund the current Youth Program Coordinator
position, as well as the Youth Program Leader position (22 hours) and transfer that employee to
one of the funded Youth Program Leader positions (35 hour); and
WHEREAS, this restructuring will not require additional funds from the City and will allow the
Youth Bureau to optimize resources and personnel to continue to provide quality services to
residents; now therefore be it
RESOLVED, that the Personnel Roster of the Youth Bureau shall be amended as follows:
Fund: Two (2) Youth Program Leader (35 hours)
Defund: One (1) Youth Program Coordinator (35 hours)
One (1) Youth Program Leader (22 hours)
Ithaca Youth Bureau
1 James L. Gibbs Drive
Ithaca, New York 14850
Phone: (607) 273-8364
Fax: (607) 273-2817
“Building a foundation for a lifetime.”
To: City Administration Committee
From: Liz Klohmann, Director
Re: 2018 Roster Amendment
Date: 4/10/2018
At the beginning of March our long time coordinator of the Paul Schreurs Memorial Program,
Eloise Barrett, retired due to health issues. Since that time the staff of the Paul Schreurs
Memorial Program and the College Discovery Program have collaborated to ensure that
programming and activities continued. This opening has given us the opportunity to look at the
best ways to offer academic mentoring and support to our students in both programs. We have
decided to not fill the vacant Program Coordinator position and merge the two programs under
the leadership and supervision of our College Discovery Program Coordinator, Linda Cimakasky-
Barr.
In order to best meet the Youth Bureau needs and support our vision, mission and goals we are
requesting amendments to the 2018 Roster. We have been advised by and worked closely with
the HR department throughout the planning process. We are requesting permission to defund
the Program Coordinator position previously held by Eloise Barrett. We would like to fund two
Youth Program Leader positions (35 hours) on the roster that are currently unfunded. We also
have one 22-hour Youth Program Leader position that we would like to defund. The person in
this position will move to one of the newly funded 35 hour a week positions and we will hire for
the second newly funded position. These changes are made within our approved 2018 budget.
To summarize:
Defund Youth Program Coordinator (35 hours)
Defund Youth Program Leader (22 hours)
Fund Youth Program Leader (35 hours)
Fund Youth Program Leader (35 hours)
This restructure does not require additional funds from the City and will allow us to optimize our
resources and personnel to provide quality services to residents, both now and in the future.
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2. Consent
.4 IFD – Gear Washer/Dryer
WHEREAS, on March 2, 2018, the City of Ithaca posted a Notice to Bidders with specifications
for Gear Washer/Extractor, and
WHEREAS, on March 27, 2018, the City of Ithaca Controller’s Office received sealed bids from
three bidders, and
WHEREAS, staff have reviewed the bids, specifications, options, and proposals made by each
bidder, and
WHEREAS, after review, Chief Parsons recommends the award of the bid be made to Dry Gear
Solutions, Inc., 6382 Route 191, Cresco, PA 18326; now, therefore, be it
RESOLVED, That Common Council hereby approves the award of a bid and contract between
the City of Ithaca and Dry Gear Solutions, Inc. in accordance to the pricing and bid
specifications for Gear Washer/Extractor received on March 27, 2018.
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3. Finance, Budget and Appropriations
.1 IPD – Request to Amend 2018 Authorized Budget for Donations
WHEREAS, the Ithaca Police Department received a $10,000 grant from Triad Foundation to
provide support for the hiring of a consultant who specializes in law enforcement policy, and
WHEREAS, the Ithaca Police Department is in need of updating the Department and
procedures, and
WHEREAS, the Ithaca Police Department is in need of updating the Department policies and
procedures, and
WHEREAS, the most cost effective solution to updating the Department’s policies and
procedures is by hirig a consultant to assit with such an undertaking at an estiamted cost of
$25,000, and
WHEREAS, The $10,000 grant will help support the $25,000 cost for said service with the
other $15,000 derived fom existing 2018 Police Department funds; now, therefore be it
RESOLVED, That Common Council hereby accepts the $10,000 grant from the Triad
Foundation to provide support for the hiring of a consultant to update the Department’s policies
and procedures and amends the 2018 Authorizes Police Department budget as follows:
Increae Appropration Account:
A3120-5435-5000 Contracts $10,000
Increase Revenue Accounts:
A3120-2705 Donations $10,000
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3. Finance, Budget and Appropriations
.2 Finance – Request to Give Controller Authority to Approve Expenditures for Veterans Fire
Relief Account
WHEREAS, with the City Charter change, C-96(G), effective January 1, 2018, authority was
vested to Common Council to approve Veterans Volunteer Fire Relief Account expenditures,
and
WHEREAS, this authority for Fire Relief Account expenditure approval was previously under
the Board of Fire Commissioners, and
WHEREAS, the Veterans Volunteer Firemen Association have requested that this account be
transferred to them for distribution, and
WHEREAS, after review of this request, the City Controller is recommending that Common
Council delegate its authority to approve expenditures from the Veterans Volunteer Fire
Relief Account to the City Controller; now, therefore be it
RESOLVED, That Common Council hereby delegates its authority to approve expenditures
from the Veterans Volunteer Fire Relief account to the City Controller, and be it further
RESOLVED, That the City Controller shall submit a report to Common Council annually on
any revenues and expenses from said account, and be it further
RESOLVED, That individual expenditures approved by the City Controller to the Volunteer
Fireman Companies out of the Veterans Volunteer Fire Relief Fund cannot exceed $
"An Equal Opportunity Employer with a commitment to workforce diversification."
CITY OF ITHACA
108 East Green Street, Ithaca, New York 14850-5690
Office of City Controller
Telephone: 607 / 274-6576 Fax: 607 / 274-6415
M E M O R A N D U M
TO: City Administration Committee
FROM: Steven P. Thayer, City Controller
RE: Fire Relief Funds
DATE: April 11, 2018
I was requested to review financial activity for Fire Relief Fund accounts that were
managed by the Board of Fire Commissioners. Now that the board of Fire Commissions is no
longer functioning as a Board, these Fire Relief Funds will be under the financial care of the City
of Ithaca. The Fire Relief Funds, located in the City’s Trust and Agency fund are as follows:
Account Balance
Veteran Volunteer Fire Relief $9,869
Fire Relief Fund (2%) $90,000
In my review, of the above accounts for the period 2012-2017, I found that the Veteran
Volunteer Relief account had only interest earned during the time frame examined. No expenses
were made from this account during this period. In reviewing the activity, in the Fire Relief
Fund 2% account, I found revenue related to the 2% New York State Foreign Fire Insurance tax
and interest earned. Funds expended from this account related to the distribution of the 2%
money to various organizations, including; the Veteran Volunteer Firemen; Ithaca Paid
Firefighter Association and Volunteer Company #9. The annual revenue ranged from $65,000 to
$104,000. The expenses generally matched the $65,000 to $104,000 revenue amounts annually.
As I understand it, the Veteran Volunteer Firemen have requested that the Veteran
Volunteer Fire Relief account of $9,869 be turned over to them. Per City Charter, as of January
2018, the authority to administer these funds was vested to Common Council. I would suggest
that Common Council delegate disbursement authority for the Fire Relief Fund to the City
Controller. That would allow my office to receive disbursement requests and approve
expenditures rather than these requests going to Common Council for approval. I can always
give Common Council a report of activity, on an annual basis, if they so desire. At this time,
there does not appear to be many request for these funds on an annual basis by the Veteran
Volunteer Firemen. Please contact me if you have further questions.
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3. Finance, Budget and Appropriations
.3a Amendment to Chapter 346 of the City Code
Ordinance No. 2018- ___
An ordinance amending provisions of the City Code regarding parking regulations and fines.
WHEREAS Chapter 346, and other provisions, of the Ithaca City Code establish traffic and
parking regulations enforced in the City of Ithaca; and
WHEREAS on December 2, 2009, the Common Council approved fine amounts for violations of
such regulations and of the New York State Vehicle and Traffic Law; and
WHEREAS the Common Council and City Staff have reviewed such regulations and the fines
and now wish to amend and update such regulations and fines with this ordinance and
accompanying resolution; and now, therefore
BE IT ENACTED AND ORDAINED by the Common Council of the City of Ithaca as follows:
Section 1. Findings of fact.
The Common Council makes the following findings of fact:
1. Portions of the City Code do not conform with current City practices and technology
regarding parking regulations and fines.
2. The City Code should be updated, as set forth herein, to reflect current City practices and
technology regarding parking regulations and fines
3. In addition to updating the City Code, the City should adopt and publish a schedule of
parking fines and make such schedule accessible to the public.
4. Therefore, it is desirous for this ordinance and accompanying resolution to enact changes
that implement the above-described findings of fact.
Section 2. Amendment of City Code.
The following sections of the City of Ithaca Municipal Code shall be amended as follows:
§ 250-6. Parking on private property.
No person shall park or permit to be parked any automobile or other vehicle upon private
property without the consent of the owner or lessee. Any parcel of land not conspicuously
marked "municipal parking" or "public parking" shall be deemed to be private property
with regard to this section. Notwithstanding section 10 of this Chapter, any violation
of this section shall be punishable by a fine of not less than $30 and not more than
$250.
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§ 260-5. Penalties for offenses.
A. No person shall park a vehicle nor allow a vehicle to be parked in an area which has
been designated a residential parking permit area by the Board of Public Works, and
at times when parking is prohibited in such residential parking permit area pursuant to
regulations established by the Board of Public Works, unless the vehicle shall have
affixed to the bottom rear corner of the passenger window on the driver's side of the
vehicle a valid residential parking permit, or unless said vehicle is registered in
accordance with § 404-a of the Vehicle and Traffic Law and the vehicle is being used
for the transportation of a person with disabilities. A Vviolation of this section shall
be punishable by a fine of $15 not more than $100; a second such violation within
18 months thereafter shall be punishable by a fine of not more than $200; a third
or subsequent violation within 18 months after the first violation shall be
punishable by a fine of not more than $300.
B. No resident of a residential parking permit area designated by the Board of Public
Works shall permit a nonresident to use a residential parking permit issued to a
resident, or aid a nonresident in any way in obtaining a residential parking permit.
Violation of the terms of this section shall be punishable by a fine not to exceed $250
and/or suspension of residential parking permit privileges for a period not to exceed
12 months.
§ 346-1. Definitions.
A. The words and phrases used in this chapter shall, for the purposes of this chapter,
have the meanings respectively ascribed to them by Article 1 of the Vehicle and
Traffic Law of the State of New York.
B. The following words and phrases, which are not defined by Article 1 of the Vehicle
and Traffic Law of the State of New York, shall have the meanings respectively
ascribed to them in this section for the purposes of this chapter:
BUSINESS DISTRICT
The territory contiguous to and including a roadway when within any 600 feet
along such roadway there are buildings in use for business or industrial purposes,
including but not limited to hotels, banks or office buildings, railroad stations, and
public buildings which occupy at least 300 feet of frontage on one side or 300 feet
collectively on both sides of the roadway.
CAR-SHARE VEHICLE
A vehicle used by members of a qualified car-sharing entity, which vehicle has
been so identified to the City and which bears an affixed symbol issued by the
City, indicating the same.
CENTRAL BUSINESS DISTRICT
All streets and portions of streets within the area bounded by both sides of the
following streets:
1) State Street from Plain Street to a point 600 feet west of Cayuga Street.
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2) Seneca Street from Aurora Street to Cayuga Street.
3) Green Street from Tioga Street to a point 200 feet west of Cayuga
Street.
4) Aurora Street from Buffalo Street to Six Mile Creek.
5) Tioga Street from Buffalo Street to Six Mile Creek.
6) Cayuga Street from Seneca Street to a point 220 feet south of Clinton
Street.
COMMERCIAL VEHICLE
(Reserved)
CURBLINE
The prolongation of the lateral line of a curb or, in the absence of a curb, the
lateral boundary line of the roadway.
GROSS WEIGHT
The weight of a vehicle without load plus the weight of any load thereon.
HOLIDAYS
New Year's Day, Lincoln's Birthday, Washington's Birthday, President’s Day,
Memorial Day, Independence Day, Labor Day, Columbus Indigenous Peoples
Day, Veterans Day, Thanksgiving Day and Christmas Day.
ITHACA COMMONS
Unless otherwise stated, "Ithaca Commons" or "Commons" shall mean both
Primary and Secondary Commons as described below:
1) PRIMARY COMMONS
All streets and portions of streets within the area described as follows:
all that area bounded by the property between the south building lines
on the north side and the north building lines on the south side of the
former bed and associated sidewalks of East State Street between the
east line of Cayuga Street and the west line of Aurora Street and that
area of public property between the west building lines on the east side
and the east building lines on the west side of the former bed and
associated sidewalks of North Tioga Street between the north line of
State Street and the south line of Seneca Street.
2) SECONDARY COMMONS
All streets and portions of streets within the area described as follows:
all that area bounded by the property between the south building lines
on the north and north building lines on the south side of the 100 and
200 blocks of East Green Street, the 300 block of East State Street, the
100 block of West State Street and the 100 block and 200 blocks of
North Aurora Street, the 100 block of South Aurora Street, the 200
block of North Tioga Street, the 100 block of South Cayuga Street and
the 100 block of North Cayuga Street.
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LOADING
The act of loading or unloading passengers, items, or merchandise into or
from a vehicle in a manner such that the operator of the vehicle is in the
vicinity of the vehicle and able to immediately move the vehicle upon the
direction of a law or code enforcement officer.
OFFICIAL TIME STANDARD
Whenever certain hours are named herein or on traffic control devices, they shall
mean the time standard which is in current use in this state.
PARKING METER
Any mechanical device or meter not inconsistent with this article placed or
erected for the regulation of parking by authority of this article. Each parking
meter installed shall indicate by proper legend the legal parking time established
and, when operated, shall at all times indicate the balance of legal parking time
and, at the expiration of such period, shall indicate illegal or overtime parking.
PARKING METER SPACE
Any space within a parking meter zone, which is adjacent to a parking meter and
which is duly designated for the parking of a single vehicle by lines painted or
otherwise durably marked on the curb or on the surface of the street or lot
adjacent to or adjoining the parking meters.
PARKING METER ZONE
A designated on-street parking area or off-street parking lot location within which
the parking of vehicles is regulated by parking meters.
PARKING PAY STATION
A machine that accepts payment and validates pay-parking access tickets
without cashier assistance. These machines accept credit cards, bills, or coins.
QUALIFIED CAR-SHARING ENTITY
A corporation, cooperative or association, open to application (for membership
and shared vehicle use) from the general public, and formed and maintained for
the purpose of sharing the use of motor vehicles, which has submitted a proper
application for qualification to the City TrafficTransportation Engineer
(including proof of sufficient insurance coverage specifically for such shared use,
with the City named as a co-insured, and an agreement to indemnify and hold the
City harmless), and which has been so qualified by the City
TrafficTransportation Engineer.
SCHOOL
Any public, private, or nonprofit educational institution providing preschool,
elementary, or secondary educational instruction. For purposes of this chapter, the
term "school" includes a facility designed to provide day care, nursery school or
preschool in an institutional setting.
TRUCK
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A commercial motor vehicle with a weight in excess of 10,000 pounds, which
motor vehicle is designed, used, or maintained primarily for the transportation of
property. For purposes of this chapter the applicable weight shall be either the
registered weight, the gross weight, or the vehicle specification plate weight,
whichever is higher.
C. The following words and phrases, notwithstanding definitions contained in
Article 1 of the Vehicle and Traffic Law of the State of New York, shall have the
meanings respectively ascribed to them in this section for the purposes of this
Chapter:
TRUCK
A commercial motor vehicle with a weight in excess of 10,000 pounds, which
motor vehicle is designed, used, or maintained primarily for the
transportation of property. For purposes of this chapter the applicable
weight shall be either the registered weight, the gross weight, or the vehicle
specification plate weight, whichever is higher.
§ 346-2. Authority to install traffic control devices.
The City TrafficTransportation Engineer, in cooperation with the Department of Public
Works, shall install and maintain traffic control devices when and as required under the
provisions of this chapter, to make effective the provisions of this chapter, and may
install and maintain such additional traffic control devices as he/she may deem necessary
to regulate, warn or guide traffic under the Vehicle and Traffic Law of the State of New
York, subject to the provisions of §§ 1682 and 1684 of that law.
§ 346-3. Delegation of authority to regulate traffic.
A. Emergency and experimental regulations. The Chief of Police, by and with the
approval of the City TrafficTransportation Engineer, is hereby empowered to make
regulations to make effective the provisions of this chapter and to make and enforce
temporary or experimental regulations to cover emergency or special conditions. No
such temporary or experimental regulations shall remain in effect for more than 90
days without formal enactment by the Common Council.
B. Stop and yield signs. The City TrafficTransportation Engineer shall be authorized to
determine and designate intersections where a particular hazard exists upon other than
through streets, and to determine whether vehicles shall stop or yield at one or more
entrances to any such intersection, and shall erect a stop or yield sign at every such
place where a stop or yield is respectively required.
C. Traffic and turning lanes. The City TrafficTransportation Engineer is authorized to
place markers, buttons or signs within or approaching intersections indicating the
course or lanes to be traveled by vehicles turning at such intersections, and such
course or lane to be traveled as so indicated shall conform to this chapter or as the
City TrafficTransportation Engineer shall prescribe.
D. Restricted turning. The City TrafficTransportation Engineer is hereby authorized to
determine those intersections at which drivers of vehicles shall not make a right, left
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or U-turn, and shall place proper signs at such intersections. The making of such turns
may be prohibited between certain hours of any day and permitted at other hours, in
which event the same shall be plainly indicated on the signs or the signs may be
removed when such turns are permitted.
E. Crosswalks, safety zones and traffic lanes. The City TrafficTransportation Engineer
is hereby authorized:
1) To designate and maintain, by appropriate devices, marks or lines upon the
surface of the roadway, crosswalks at intersections where, in his/her opinion,
there is particular danger to pedestrians crossing the roadway and at such
other places as he/she may deem necessary.
2) To establish safety zones of such kind and character and at such places as may
be deemed necessary for the protection of pedestrians.
3) To mark lanes for traffic on street pavements at such places as may be deemed
advisable, consistent with the traffic regulations of the city.
F. Play streets. The City TrafficTransportation Engineer shall have authority to declare
any street or part thereof a play street and to place appropriate signs or devices in the
roadway indicating and helping to protect the same.
G. Parking adjacent to schools. The City TrafficTransportation Engineer is hereby
authorized to erect signs indicating no parking upon that side of any street adjacent to
any school property when such parking would, in his/her opinion, interfere with
traffic or create a hazardous situation.
H. Parking on narrow streets. The City TrafficTransportation Engineer is hereby
authorized to erect "No Parking" signs:
1) On both sides of any two-way street where the width of the roadway does not
exceed 26 feet.
2) On one side of any two-way street where the width of the roadway does not
exceed 32 feet.
3) On both sides of any one-way street where the width of the roadway does not
exceed 20 feet.
4) On one side of any one-way street where the width of the roadway does not
exceed 26 feet.
I. Parking or standing on one-way streets. The City TrafficTransportation Engineer is
authorized to prohibit parking or standing upon the left-hand side of any one-way
street.
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J. Divided highways. In the event that a highway includes two or more separate
roadways and traffic is restricted to one direction upon any such roadway, the City
TrafficTransportation Engineer may prohibit parking or standing upon the left-hand
side of such one-way roadway.
K. Stopping, standing or parking in hazardous places. The City TrafficTransportation
Engineer is hereby authorized to determine and designate places open to vehicular
traffic not exceeding 100 feet in length in which the stopping, standing or parking of
vehicles would create an especially hazardous condition or would cause unusual
delay to traffic.
L. Passenger and freight loading zones. The City TrafficTransportation Engineer is
hereby authorized to determine the location of passenger and freight curb loading
zones and the hours during which such zone shall be operable.
M. Bus stops, taxicab stands and car-sharing locations.
N. The City TrafficTransportation Engineer is hereby authorized to establish bus stops,
taxicab stands, parking locations exclusively for use by car-share vehicles, and stands
for other passenger common-carrier motor vehicles on such public streets, in such
places and in such number as he/she shall determine to be of the greatest benefit and
convenience to the public. The Board of Public Works shall be the body for appeals
of the City TrafficTransportation Engineer’s decisions regarding such locations or
the qualifications of any applicants therefor.
O. Before the City TrafficTransportation Engineer may authorize or renew a parking
location for use by car-share vehicles, the car-sharing entity that seeks such
authorization must submit a proper written request for the same (including proof of
insurance coverage for the car-sharing arrangement, naming the City as a co-insured,
and indemnification of the City), and must show that the entity qualifies under the
definition of a “car-sharing entity” which is contained herein.
P. Application of pavement markings. The City TrafficTransportation Engineer is
hereby authorized to apply or cause to be applied pavement markings in accordance
with the standards and specifications established by the Department of Transportation
on such highways or portions of highway as shall be determined to be necessary or
appropriate.
Q. Traffic control signals. The City TrafficTransportation Engineer is hereby
authorized to regulate traffic by means of traffic control signals.
§ 346-6. Speed limits.
A. The maximum speed at which vehicles may proceed on or along any streets or
highways within the City is hereby established at 30 miles per hour, except that the
speed limit for vehicles proceeding on or along those streets or parts of streets
described in Schedule II of the traffic regulations of the Board of Public Works shall
be as indicated in said schedule. This provision shall not apply to ambulances, fire
vehicles or police vehicles when on emergency trips.
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B. Fifteen miles per hour is hereby established as the maximum speed at which vehicles
may proceed on or along any streets or highways at or within the following parks:
1) Stewart Park.
2) Cass Park (except temporaryRoute 89 - Park Road).
3) Newman Golf Course, including Pier Road from Willow Avenue to its
terminus.
§ 346-9. U-turns.
No person shall make a U-turn on any of the streets or parts of streets described in
Schedule V of the traffic regulations of the Board of Public Works or as designated by
the Transportation Engineer.
§ 346-10. Prohibited turns at intersections.
No person shall make a turn of the kind designated (left, right, all) at any of the locations
described in Schedule VI of the traffic regulations of the Board of Public Works or as
designated by the Transportation Engineer.
§ 346-11. Prohibited right turns on red signal.
No person shall make a right turn when facing a steady red signal (stop indication) at any
of the locations described in Schedule VII of the traffic regulations of the Board of Public
Works or as designated by the Transportation Engineer.
§ 346-12. Stop and yield intersections.
A. The intersections described in Schedule VIII of the traffic regulations of the Board of
Public Works or as designated by the Transportation Engineer are hereby
designated as stop intersections. Stop signs shall be installed as provided therein.
B. The intersections described in Schedule IX of the traffic regulations of the Board
of Public Works or as designated by the Transportation Engineer are hereby
designated as yield intersections. Yield signs shall be installed as provided
therein.
§ 346-13. Yield intersectionsDuty to exercise due care.
The intersections described in Schedule IX of the traffic regulations of the Board of
Public Works are hereby designated as yield intersections. Yield signs shall be installed
as provided therein. A driver shall exercise due care in operating a motor vehicle
when driving on public roadways, public parking lots, or private parking lots
accessible to the public. Notwithstanding Section 49 of this Chapter, the penalty for
violation of this Section is a fine not to exceed $250.
§ 346-18. Application of article.
A. The provisions of this article shall apply except when it is necessary to stop a vehicle
to avoid conflict with other traffic or in compliance with the directions of a police
officer or official traffic control device.
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B. No person shall park, stand, or stop a vehicle in any municipal roadway,
driveway, parking lot, or parking garage in violation of any posted, or otherwise
applicable, prohibition, restriction, or limitation.
§ 346-19. Parking prohibited at all times.
No person shall park a vehicle at any time upon any of the streets or parts thereof
described in Schedule XII of the traffic regulations of the Board of Public Works or as
designated by the Transportation Engineer.
§ 346-20. No stopping.
No person shall stop a vehicle upon any of the streets or parts of streets described in
Schedule XIII of the traffic regulations of the Board of Public Works or as designated
by the Transportation Engineer.
§ 346-21. No standing.
No person shall stand a vehicle upon any of the streets or parts of streets described in
Schedule XIV of the traffic regulations of the Board of Public Works or as designated
by the Transportation Engineer.
§ 346-29. Loading zones.
The locations described in Schedule XXII of the traffic regulations of the Board of Public
Works are hereby designated as loading zones or as designated by the Transportation
Engineer.
§ 346-30. Taxi stands.
The locations described in Schedule XXIII of the traffic regulations of the Board of
Public Works or as designated by the Transportation Engineer are hereby designated
as taxi stands.
§ 346-32. Handicapped parkingReserved Parking for People with Disabilities.
The locations described in Schedule XXV of the traffic regulations of the Board of Public
Works are hereby designated as handicappedreserved parking zonesfor people with
disabilities, and no persons shall park therein without appropriatehandicapped parking
permits displayed on the vehicle.
§ 346-34. Private driveways.
A. The City shall, for the purpose of improving access to private driveways where such
improved access shall be primarily for the benefit of the applicant, furnish, install and
maintain for a period of five years at the expense of the applicant a "No Parking" sign
or signs in proximity to private driveways that enter upon City streets.
B. Any property owner may make application to the City TrafficTransportation
Engineer for such a sign to be installed adjacent to his/her driveway. The City
TrafficTransportation Engineer shall approve such application if he/she determines
that such sign will improve access to the driveway of the applicant and will not be
deleterious to the general public.
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C. Upon such approval, the City TrafficTransportation Engineer shall determine the
location and method of placement of such sign.
D. A fee of $50 per driveway shall be paid to the City Clerk in order to defray the
expense of the initial installation and to provide for maintenance of the sign in proper
condition for five years.
E. After expiration of five years from the date of the initial installation or the date of
renewal the sign may be removed by the City.
F. Any adjacent owner desiring the continued service of such sign adjacent to his
driveway for an additional five years shall:
1) Apply to the City TrafficTransportation Engineer for approval of the
continued service of such sign.
2) Present the application for continued sign service approved by the City
TrafficTransportation to the City Clerk together with a fee of $25 per
driveway.
G. If at any time prior to the expiration of either the initial or renewal five-year period
the applicant requests the City to remove such sign, or if the driveway for any reason
ceases to function as a driveway, the sign shall be removed by the City and there shall
be no rebate or apportionment of the fee.
§ 346-35. Ithaca Commons loading zones.
Use of the loading zones at the entrances to the Commons is strictly reserved for vehicles
making deliveries or loading and unloading passengers, and no other use of the loading
zones shall be made without the express written permission of the Chief of the Police
DepartmentSuperintendent of Public Works or her/his designee.
§ 346-37. Designation of parking spaces.
The Board of Public Works shall be responsible for the installation of parking meters or
pay stations in the City and is hereby directed and authorized to provide for the marking
offdesignation of individualsuch parking spacespaces in the parking meter zones
designated and described in Schedule XXVII of the traffic regulations of the Board of
Public Works, said parking spaces to be designated by lines painted or marked on the
curbing or surface of the street or lot. At each space so marked off, it shall be unlawful to
park any vehicle in such a way that said vehicle shall not be entirely within the limits of
the space so designated.
§ 346-38. Alternate meter parking.
Parking is hereby prohibited at each alternate metered parking space from 4:00 p.m. and
6:00 p.m. as designated and marked by the City TrafficTransportation Engineer in the
parking meter zones designated and described in Schedule XXVIII of the traffic
regulations of the Board of Public Works.
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§ 346-39. Overnight parking in metered zones prohibited.
No person shall park a vehicle in any metered zonemeter or pay stationed zone for a
period of time longer than 15 minutes between 2:00 a.m. and 5:00 a.m. except for streets
or parts thereof described in Schedule XXIX of the traffic regulations of the Board of
Public Works.
§ 346-40. Installation of parking meters and pay stations.
In said parking meter or pay station zones, the Department of Public Works shall cause
parking meters or pay stations to be installed upon the curb, sidewalk or area
immediately adjacent to the parking spaces provided in this article. No parking meters
shall be installed in areas where parking is prohibited. The Ithaca Police Department of
Public Works shall be responsible for the regulation, control, operation, maintenance
and use of such parking meters. Each device shall be so set as to display a signal showing
legal parking upon the deposit of the appropriate coin, lawful money of the United States
of America, for the period of time prescribed in this article. Each device shall be so
arranged that upon the expiration of the lawful time limit, it will indicate by a proper,
visible signal that the lawful parking period has expired, and in such case the right of
such vehicle to occupy such space shall cease, and the operator, owner, possessor or
manager thereof shall be subject to the penalties hereinafter provided and pay stations.
§ 346-41. Operation of parking meters and pay stations.
A. Except in a period of emergency determined by an officer of the Fire or Police
Department, or in compliance with the directions of a police officer or traffic control
sign or signal, when any vehicle shall be parked in any parking space alongside or
next to which a parking meter is located, the operator of such vehicle shall, upon
entering the said parking meter space, immediately deposit or cause to be deposited in
said meter such proper coin of the United States of America as is required for such
parking meter and as is designated by proper directions on the meter, and when
required by the directions on the meter, the operator of such vehicle, after the deposit
of the proper coin, shall also set in operation the timing mechanism on such meter in
accordance with directions properly appearing thereon, and failure to deposit such
proper coin and to set the timing mechanism in operation when so required shall
constitute a violation of this article. Upon the deposit of such coin (and the setting of
the timing mechanism in operation when so required), the parking space may be
lawfully occupied by such vehicle during the period of time which has been
prescribed for the part of the street in which said parking space is located, provided
that any person placing a vehicle in a parking meter space adjacent to a meter which
indicates that unused time has been left in the meter by the previous occupant of the
space shall not be required to deposit a coin so long as his occupancy of said space
does not exceed the indicated unused parking time. If said vehicle shall remain parked
in any such parking space beyond the parking time limit set for such parking space,
and if the meter shall indicate such illegal parking, then and in that event such vehicle
shall be considered as parking overtime and beyond the period of legal parking time,
and such parking shall be deemed a violation of this article.
B. Except in a period of emergency determined by an officer of the Fire or Police
Department, or in compliance with the directions of a police officer or traffic
control sign or signal, when any vehicle shall be parked in any parking space
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regulated by a pay station, the operator of such vehicle shall, upon entering the
said parking space, immediately deposit or cause to be deposited in a pay station
such proper coin or bill of the United States of America or make a credit card
payment, as is required for such parking pay station and as is designated by
proper directions on the pay station. Failure to make proper payment in
accordance with the instructions on the pay station shall constitute a violation of
this article. If said vehicle shall remain parked in any such parking space beyond
the parking time limit set for such vehicle parking space, and if the pay station
information system shall indicate such illegal parking, such vehicle shall be
considered as parking overtime and beyond the period of legal parking time and
such parking shall be a violation of this article.
§ 346-42. Manner of parking.
When a parking meter space is parallel with the adjacent curb or sidewalk, no person
shall park or permit the parking of any vehicle in such parking space in any other position
than with the foremost part of such vehicle nearest to the parking meter; when a parking
meter space is diagonal to the curb or sidewalk, no person shall park or permit the
parking of any vehicle in such parking space in any other position than with the foremost
part of such vehicle nearest to the parking meter; when a parking meter shall have been
installed at the head of and immediately adjacent to any parking space on a municipal
off-street parking lot, no person shall park or permit the parking of any vehicle in such
parking space in any other position than with the foremost part of such vehicle nearest to
the parking meter; provided, however, that in municipal off-street parking lots, signs shall
be erected indicating that head-on parking only is permitted. In any event, a vehicle shall
be parked within the lines marked on the pavement measuring such parking space, when
so provided. In pay station zones, no person shall park or permit the parking of any
vehicle in such pay station zone beyond the limits of the pay station zone.
§ 346-43. Parking meter and pay station fees.
A fee of $0.25 per half hour, or $0.10 for each twelve-minute period, and $0.05 for six
minutes is hereby established for parking in all parking zones except for the following
locations which shall be subject to a parking fee of $0.25 per hour:
The 200, 300, 400 and 500 blocks of Thurston Avenue; the 100 block of Edgemoor
Place; and the 500 and 600 blocks of Stewart Avenue, which locations shall have a nine-
hour limit.
The 400 block of North Cayuga Street; the 100 block of West Court Street; the 300 block
of East Buffalo Street; the 600 block of West
State Street; the 300 and 400 blocks of Stewart Avenue; and the 100 block of Osmun
Place.On-street parking fees shall be determined annually by the Board of Public
Works. Such fees shall be documented on parking meters and pay stations.
§ 346-44. Violations.
It shall be unlawful and a violation of the provisions of this article for any person to:
A. Cause, allow, permit or suffer any vehicle registered in the name of or operated by
such person to be parked overtime or beyond the period of legal parking time
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established for any parking meter or pay station zone as herein described, or to
deposit in any parking meter any coin for the purpose of parking beyond the
maximum legal parking time for the particular parking meter zone.
B. Permit any vehicle to remain or be placed in any parking space adjacent to any
parking meter while said meter is displaying a signal indicating that the vehicle
occupying such parking space has already been parked beyond the period prescribed
for such parking space.
C. Park any vehicle across any line or marking of a parking meter space or in such
position that the vehicle shall not be entirely within the area designated by such lines
or markings.
D. Deface, injure, tamper with, open or willfully break, destroy or impair the usefulness
of any parking meter or pay station installed under the provisions of this article.
E. Deposit or cause to be deposited in any parking meter or pay station any slug, device
or metal substance or other substitute for lawful coins.
F. Park or permit the parking of any vehicle in any parking meter space where the meter
does not register lawful parking.
§ 346-45. Reports of violations; citations.
A. It shall be the duty of the police officersactingCommunity Service Officers, Police
Officers or others authorized by the Superintendent of Public Works, acting in
accordance with instructions issued by the ChiefDirector of PoliceParking, to report:
1) The number of each parking meter or proximate pay station which indicates
that the vehicle occupying the parking space adjacent to such parking meter,
or within such pay station zone, is or has been parked in violation of any of
the provisions of this article.
2) The state license number of such vehicle.
3) That such vehicle is parked in violation of any of the provisions of this article.
4) Any other facts, a knowledge of which is necessary to a thorough
understanding of the circumstances attending such violation.
B. Each such Community Service Officer, police officer or other person authorized
by the Superintendent of Public Works shall also attach to such vehicle a notice to
the owner thereof that such vehicle has been parked in violation of a provision of this
article, and instructing such owner to report to the court with regard to such violation.
§ 346-46. Purpose of meter deposits.
The coinspayments required to be deposited in parking meters or pay stations as
provided herein are hereby levied and assessed as fees to provide for the proper
regulation and control of traffic upon the public streets and also the cost of supervising
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and regulating the parking of vehicles in the parking meter and pay station zones created
thereby, and to cover the cost of the purchase, supervision, protection, inspection,
installation, operation, maintenance, control and use of the parking meters or pay
stations described herein.
§ 346-47. Collection of coins from meters; disposition thereof.
It shall be the duty of the Police Department of Public Works to designate some proper
person or persons to make regular collections of the moneys deposited in said meters or
pay stations, and it shall be the duty of such person or persons so designated to remove
from the parking meters or pay stations the locked containers therein containing the
coins, bills, or receipts so deposited in said meters and pay stations and to deliver such
locked containers to the City Chamberlain or other destination determined by the City
Controller, who shall be responsible for and shall keep a record of the collection of fees
from parking meters or pay stations and shall credit such fees to the Parking Meter
Fund.
§ 346-49. Penalties for offenses.
Every person convicted of a traffic infraction for a violation of any provision of this
chapter which is not a violation of any provision of the Vehicle and Traffic Law of the
State of New York shall, for a first conviction thereof, be punished by a fine of not more
than $100 or by imprisonment for not more than 15 days, or by both such fine and
imprisonment; for a second such conviction within 18 months thereafter, such person
shall be punished by a fine of not more than $200 or by imprisonment for not more than
4515 days, or by both such fine and imprisonment; upon a third or subsequent conviction
within 18 months after the first conviction, such person shall be punished by a fine of not
more than $300 or by imprisonment for not more than 9015 days, or by both such fine
and imprisonment.
§ 346-50. Civil penalty for parking violations.
A. Notwithstanding the provisions of § 346-49 above and in full acquittance of any
violation for parking for a longer period of time than is permitted, a civil penalty in
the sum of $5not less than $15 and not more than $50 may be paid if such sum is
paid within 20 days of such violation.
B. Civil penalty for delinquent violations. In addition to the penalties provided in
Subsection A above, additional civil penalties shall be payable upon any violation for
parking for a longer period of time than is permitted in accordance with the following
schedule:
1) Penalty to be added after 20 days: $15not more than $75.
2) Upon submission of uncollectible fines to a collection agency or other entity
for enforcement, an amount not to exceed 35% of the total delinquent fine and
penalties will be added to cover collection fees.
Section 3. Severability clause.
Severability is intended throughout and within the provisions of this ordinance. If any section,
subsection, sentence, clause, phrase, or portion of this ordinance is held to be invalid or
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unconstitutional by a court of competent jurisdiction, then that decision shall not affect the
validity of the remaining portions of this ordinance.
Section 4. Effective date.
This ordinance shall take effect immediately and in accordance with law upon publication of
notices as provided in the
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3. Finance, Budget and Appropriations
.3b Adoption of Updated Schedule of Parking Fines.
WHEREAS, on December 2, 2009, the Common Council approved fine amounts for violations
of parking regulations contained in the City Code and in the New York State Vehicle and Traffic
Law; and
WHEREAS, the Common Council and City Staff have reviewed such fines and wish to amend
and update them with this resolution and accompanying ordinance; now therefore be it
RESOLVED, That the City of Ithaca Common Council hereby adopts the fine amounts set forth
in the attached “City of Ithaca, Schedule of Parking Fines” annexed hereto, which are
permissible under the applicable provisions of the City Code and New York State Vehicle and
Traffic Law; and be it further
RESOLVED, That such Schedule of Parking Fines shall be distributed to all necessary City
departments for incorporation into City policies, procedures, and documents and shall be made
available to the public on the City’s website.
“City of Ithaca, Schedule of Parking Fines” appears on following page.
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CITY OF ITHACA, SCHEDULE OF PARKING FINES
ADOPTED MAY 2, 2018
VIOLATION FINE
1. OVERTIME METER………………………….CITY CODE § 346-41 $15.00
2. OVERTIME ZONE…………………….CITY CODE §§ 346-25 – 27 $15.00
3. PARKING RAMP OVERNIGHT W/O PERMIT................................
......................................................................CITY CODE § 346-39 $25.00
4. CURB (12’’)………………………………………NYS VTL § 1203(a) $25.00
5. SCHOOL ZONE…………………………….CITY CODE § 356-3(E) $30.00
6. PROHIBITED AREA…………......……CITY CODE §§ 346-19 – 29 $30/45/60*
7. BETWEEN CURB AND WALK……………...CITY CODE § 346-28 $25.00
8. BUS STOP/TAXI STAND………………………….NYS VTL § 1200 $30.00
9. FIRE HYD./FIRE ZN……………………………NYS VTL § 1202(b) $50.00
10. CROSSWALK (20’)………………………NYS VTL § 1202(a)(2)(b) $30.00
11. SIDEWALK………………………………..NYS VTL § 1202(a)(1)(b) $25.00
12. OVERTIME NIGHT, ODD/EVEN……………CITY CODE § 346-26 $15/30/45*
13. OTHER......................................................................................N/A $30.00
14. DRIVEWAY………………………………..NYS VTL § 1202(a)(2)(a) $35.00
15. PRIVATE PROPERTY………………………...CITY CODE § 250-6 $30.00
16. WRONG DIRECTION…………………………..NYS VTL § 1203(c) $15.00
17. TRUCK ZONE………………………………CITY CODE § 346-3(L) $30/45/60*
18. DOUBLE PARKING………………………NYS VTL § 1202(a)(1)(a) $30.00
19. UNINSPECTED…………………………………..NYS VTL § 306(b) $25.00
20. ABANDONED………………………………………NYS VTL § 1224 $25.00
21. HANDICAP……………………………………….NYS VTL § 1203-b $150/300/400*
22. YARD PARKING……………………CITY CODE § 325-20(D)(2)(a) $20/30/50
23. ACCESS……………………………NYS UNIFORM CODE § 503.5 $50.00
24. OBSTRUCTION OF LANE/ALLEY……………..NYS VTL § 202(A) $50.00
25. RESIDENTIAL PERMIT ZONE……………….CITY CODE § 260-5 $15/30/45*
* Escalating fine amounts for the first, second, and third violation(s) within an 18-month
period.
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4. City Administration, Human Resources and Policy
.1 Best Value Bidding and Procurement
LOCAL LAW NO. ___ -2018
A local law entitled “City of Ithaca Local Law Authorizing Best Value Competitive Bidding and
Procurement.”
WHEREAS, New York General Municipal Law 103 has been amended to allow cities in New
York to award contracts for goods or services subject to competitive bidding on the basis of “best
value” in addition to lowest responsible bidder;
WHEREAS, the “best value” standard will allow the City of Ithaca to take into account cost
maintenance, durability, quality, product life, and other factors that allow the City of Ithaca to
select an offeror whose good or service will be more cost efficient over time;
WHEREAS, municipalities with a population less than one million are required to authorize the
use of “best value” for awarding purchase contracts through a local law before utilizing the “best
value” standard; and
WHEREAS the City has determined that awarding public contracts on the basis of best value is
in the best interest of the City as it will enable the City to optimize quality, cost, and efficiency;
now, therefore be it
BE IT ENACTED by the Common Council of the City of Ithaca as follows:
Section 1. Legislative Findings, Intent, and Purpose
The intent of this law is to allow the City the option to award certain purchase contracts
(including contracts for services) subject to competitive bidding under Section 103 of the
General Municipal Law on the basis of a low bid or “best value” as defined in Section 163 of the
New York State Finance Law.
Section 2. Code Amendments.
Article III is hereby added to Chapter 39 of the City of Ithaca Municipal Code as follows:
§ 39-5. Award based on best value.
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Contracting agencies [as that term is defined in § 39-3] may award purchase contracts, including
contracts for services, on the basis of "best value," as that term is defined in New York State
Finance Law § 163. All awards based on best value shall require Common Council approval.
§ 39-6. Applicability.
The provisions of this chapter apply to City purchase contracts, including contracts for services,
involving an expenditure of more than $20,000, but excluding purchase contracts necessary for
the completion of a public works contract pursuant to Article 8 of the New York Labor Law and
any other contract that may in the future be excluded under state law from the best value option.
If the dollar thresholds of New York General Municipal Law § 103 are increased or decreased in
the future by the State Legislature, the dollar thresholds set forth herein shall be deemed
simultaneously amended to match the new General Municipal Law thresholds.
§ 39-7. Standards for best value.
Goods and services procured and awarded on the basis of best value are those that the Common
Council determines optimize quality, cost and efficiency, among responsive and responsible
bidder or offerers. Where possible, the determination shall be based on an objective and
quantifiable analysis of clearly described and documented criteria as they apply to the rating of
bids or offers. The criteria may include, but shall not be limited to, any or all of the following:
cost of maintenance; proximity to the end user if distance or response time is a significant term;
durability; availability of replacement parts or maintenance contractors; longer product life;
product performance criteria; and quality of craftsmanship.
§ 39-8. Documentation.
Whenever any contract is awarded on the basis of best value instead of lowest responsible
bidder, the basis for determining best value shall be thoroughly and accurately documented.
§ 39-9. Procurement policy superseded where inconsistent.
Any inconsistent provision of the City's procurement policy, as adopted prior to the effective
date of this chapter by resolution of the Common Council, or as amended thereafter, shall be
deemed superseded by the provisions of this chapter.
Section3. Severability
If any clause, sentence, paragraph, subdivision, or part of this Local Law or the application
thereof to any person, firm or corporation, or circumstance, shall be adjusted by any court of
competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect,
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impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause,
sentence, paragraph, subdivision, or part of this Local Law or in its application to the person,
individual, firm or corporation or circumstance, directly involved in the controversy in which
such judgment or order shall be rendered.
Section 4. Effective and Operative Date
This local law shall become operative immediately and shall take effect upon its filing in the
office of the New York State Secretary of State.