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HomeMy WebLinkAbout02-28-18 Civil Service Commission Meeting AgendaCITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF HUMAN RESOURCES / CIVIL SERVICE Telephone: 607 / 274-6539 Fax: 607 / 274-6574 CITY OF ITHACA CIVIL SERVICE COMMISSION Regular Meeting Date: Wednesday, February 28, 2018 Time: 11:30 am Location: City Hall, large 2nd floor conference room AGENDA Approval of Minutes New Business 1. Update of Job Description: Planner 2. New Position Duties Statement: Planning – Planner (2 positions) 3. Request to Waive Residency Requirement: all Planner titles 4. Update of Job Description and Change in Title: Working Supervisor – Building and Grounds to Working Supervisor – Building Services 5. Authorization to Direct Public Hearing 6. New Position Duties Statement: DPW – Working Supervisor – Building Services 7. Addition of Driver License Requirement to Wastewater Treatment Facility Positions 8. Revision of Job Description and Minimum Qualifications: Director of Parking 9. Update of Job Description, including Minimum Qualifications and Special Requirements: Assistant Chief Water Treatment Plant Operator 10. Update of Job Description, including Minimum Qualifications and Special Requirements: Senior Water Treatment Plant Operator 11. New Position Duties Statement: DPW – Assistant Chief Water Treatment Plant Operator 12. Request to Expand Residency Requirement: Forestry Technician (possible item) 13. Approval of Annual Report Continuing Business 1. Approval of Rosters of Candidates for Examination 2. Establishment of Eligible Lists 3. Approval of Personnel Transactions Out of consideration for the health of other individuals, please try to refrain from using perfume/cologne and other scented personal care products at City of Ithaca meetings. Thank you for your cooperation and understanding. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 04/06/05, 02/28/18 PLANNER DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for developing, implementing and managing municipal planning projects. The incumbent performs a variety of professional planning activities and services either as project manager or support staff for planning projects. The incumbent also conducts multifaceted research and analysis, community outreach, provides technical advice to municipal officials, and prepares applications for and administers grant funds. The work is performed under the general supervision of the Director of Planning and Development with considerable latitude allowed for the exercise of independent judgment in the performance of the work. Supervision may be exercised over student interns. Does related work as required. TYPICAL WORK ACTIVITIES: Researches, collects and analyzes planning related data including data relative to land use regulations, design controls, historic preservation, neighborhood analysis, demographic surveys, parking and transportation, and planning and environmental studies, and prepares reports on research, investigation and analysis; Acts as project manager or support staff on planning and development projects by coordinating and directing activities such as data collection and analysis, design, approvals and permits, right- of-way acquisition, and project implementation; Participates in the dDesigns, preparationes and provides oversight of the preparation of a variety of planning studies, statistics, graphs, plans, designs, charts, records and reports; Plans and conducts field studies and surveys to collect demographic and other related planning data; Compiles, and analyzes and applies relevant data on issues related to land use, development, economics, public and private finance, current demographics characteristics, population growth, economic trends, business activities, residential and other development and planning projects; and strategic government planning; Prepares a variety of maps, charts, advertisements and other graphics required in support of planning projects; Collects information, and prepares materials documents for, and attends meetings of Common Council, the Planning and Development Board, the Board of Zoning Appeals, the Board of Public Works, and other City boards and committees, including planning reports, site plan reviews, zoning appeals, community outreach, and economic development activities; Assists in defining and maintaining data in the City's electronic database in Geographic Information Systems (GIS); Collects, tabulates and analyzes data for use in connection with census statistics and population data; Determines feasibility, life cycle costing and cost benefit analyses of alternative planning and development projects; Researches and prepares applications for grants from federal, state or regional programs and administers grant funds; Participates in studies involving research, investigation, and analysis of sociological, economic, and environmental factors related to urban, regional and community planning; Develops plans for large scale proposals involving landscape and architectural design aspects for the City; Assists in the dDesigns and implementation of conducts community outreach activities for planning projects; Planner Page 2 Typical Work Activities - continued Solicits, evaluates, prepares and administers professional services agreements with consultants or contractors, for planning and development contracts; monitors professional consultant and contractor work, and manages project expenditures, budget, and fund recovery; Prepares, manages and administers contracts for assigned capital projects, including preparing bid specifications, reviewing bids, evaluating and recommending contractors, coordinating and scheduling design and construction work, monitoring professional consultant and contractor work, and managing project expenditures, budget and fund recovery; Prepares complex spreadsheet analyses and financial project proformas; Attends and participates in informational meetings and conferences with municipal officials, providing technical assistance and guidance with respect to planning projects and design; Supervises, trains and mentors interns and other student or volunteer staff; Performs miscellaneous office work and maintains written and digital records of planning division activities. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Good knowledge of the principles, methods, techniques and terminology used in municipal planning; good knowledge of the federal, state and local laws, policies and programs related to land use planning, transportation planning, economic development and community development; good knowledge of personal computing for analysis of data and statistics; good knowledge of the business and economic conditions of the region; good knowledge of the techniques used to gather data for statistical and analyses and reports; good knowledge of the principles and practices of mapping and graphic visual methods as applied to planning; good knowledge of the principles and practices in administering and monitoring grant funds; ability to lead the work of others on projects by providing guidance and oversight of their activities as well as assigning and reviewing their work; ability to plan, coordinate and implement planning and development projects; ability to analyze factual data and statistics and prepare graphs, diagrams, and reports effectively; ability to understand, interpret and analyze complex oral and detailed written material and quantitative data; ability to conduct field studies and research projects in development of community planning projects; ability to use a personal computer to analyze data and statistics; ability to use geographic information systems; ability to produce visual materials in support of planning projects; ability to communicate effectively both orally and in writing; ability to develop and maintain effective working relationships with others; ability to organize and implement a project or study from concept to completion; ability to successfully work with and serve a diverse local community; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Either: (a) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Master’s degree in planning or a closely related field with similar course curriculum; or (b) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s degree in planning, architecture, public administration, engineering, environmental studies or a related field and one (1) year of full-time paid experience, or its part-time paid and/or volunteer equivalent, in municipal, community or regional planning; or (c) An equivalent combination or training and experience as defined by limits of (a) and (b). Jurisdiction: City of Ithaca Jurisdictional Class: Non-Competitive Adopted: 04/06/05 Revised: 09/15/10, 02/28/18 Title changed from Working Supervisor – Building and Grounds to Working Supervisor – Building Services: 02/28/18 WORKING SUPERVISOR – BUILDING SERVICES AND GROUNDS DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for supervising and participating in the maintenance and repair of municipal buildings and grounds and other property. The incumbent plans and oversees the details of assigned work projects and supervises building services and grounds crews and work site activities. The incumbent also directly participates in project work activities, performing skilled and semi-skilled work in one or more of the building trades. This position differs from that of a Building Maintenance Mechanic in that a Working Supervisor – Building Services has regular supervision of a building services and grounds crew, plans out assigned public works projects, and has final responsibility for the successful, efficient, cost-effective, and timely completion of assigned projects. The work is performed under the general supervision of the Building Maintenance and Solid Waste Supervisor, a higher-level public works supervisor with leeway allowed for the exercise of independent judgment in carrying out the details of the work. Supervision is exercised over the work of Building Maintenance Mechanics, Building and Grounds Maintenance Workers, Custodial Workers and Laborers. The position requires the ability to prioritize work activities and use the City’s resources as economically and efficiently as possible. Does related work as required. TYPICAL WORK ACTIVITIES: Supervises and participates in the maintenance and repair of municipal buildings and other property including the installation of, and minor repairs to, of electrical wiring and equipment; the cleaning and repair of boilers, pumps, and heaters; operation and maintenance of fire alarm systems, fire sprinkler systems, and fire suppression systems; the building and/or installation of cabinets, shelves, doors, paneling and flooring; the installation and repair of water lines and plumbing fixtures; the repair of walls and roofs; and brick and concrete work as required; Participates in various code compliance inspections (boilers, building, elevators, fire alarm systems, fire department, fire sprinkler systems, fire suppression systems, etc.) and performs follow-up work to abate any violations; Maintains the work order system and uses various computer software to track work activities and expenses; Utilizes and interprets building plans, specifications, operations and maintenance manuals, and filing systems; Evaluates assigned building and grounds maintenance or repair projects, selects best approach for completing project, assigns work activities to crew and instructs crew as needed; Oversees Observes the work performed and inspects its final completion in order to ensure safety, effectiveness and efficiency; Consults with a higher-level public works supervisor regarding the scope, scheduling and progress of work assigned; Performs skilled and semi-skilled building maintenance and repair work; Coordinates project work with subcontractors, other work crews, etc; Creates and maintains basic detailed records and reports relative to the work performed; Ensures that the crew is equipped with the appropriate tools, materials and equipment; Working Supervisor – Building Services and Grounds Page 2 TYPICAL WORK ACTIVITIES – continued Trains employees regarding building services and grounds maintenance and repair techniques, and safety policies and procedures; Ensures the security of tools, equipment and materials; Operates motor equipment, tools and machinery related to the work assigned; May perform manual labor activities relative to the work performed including loading, unloading and moving materials and supplies, lifting materials and equipment, grounds maintenance, fertilizer bags, and snow removal raking and shoveling. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Good knowledge of the common practices, tools, terminology and safety precautions associated with modern building maintenance and repair and groundskeeping; good knowledge of the operation and maintenance of heating, and ventilation and air conditioning (HVAC) equipment; good knowledge of City ordinances related to building maintenance and repair and groundskeeping; good knowledge of municipal geography and building configuration; ability to assign, lay-out and oversee the work of others; ability to prioritize work activities and use the City’s resources as economically and efficiently as possible; ability to perform skilled and semi-skilled tasks in one or more of the standard building trades; ability to safely and effectively use tools and operate equipment related to building services and grounds maintenance and repair; ability to organize and maintain accurate records and files; ability to proficiently use a variety of software, including work order system, building maintenance systems, spreadsheets, word processing programs, databases, and communication systems; ability to communicate effectively, both orally and in writing; ability to understand and follow oral and written instructions; ability to successfully work with and serve a diverse local community; good attention to detail; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Four (4) years of full-time paid experience, or its part-time paid equivalent, in building construction, maintenance or and repair. Such experience must have been at the level of skilled or semi-skilled labor. SPECIAL REQUIREMENT: Possession of a valid driver license appropriate to the vehicles or equipment operated. Said license must be maintained for the duration of employment. LEGAL NOTICE CITY OF ITHACA CIVIL SERVICE COMMISSION PUBLIC HEARING Pursuant to Section 20 of the New York State Civil Service Law, the City of Ithaca Civil Service Commission will hold a public hearing on Wednesday, April 4, 2018 at 11:30 am in the 2nd floor conference room, City Hall, 108 East Green Street, Ithaca NY, 14850, for the purpose of amending the City of Ithaca Civil Service Rules by adding the position of Working Supervisor – Building Services to the non-competitive class and by deleting the position of Working Supervisor – Building and Grounds from the non-competitive class. All interested parties and citizens for or against the adoption of these changes to the Rules are invited to attend and be heard. Valerie W. Saul Deputy Director of Human Resources March 5, 6, 7, 2018 Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 10/03/12 Revised: 02/28/18 DIRECTOR OF PARKING DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for planning, managing, supervising and directing the City’s entire parking system, including municipal parking garages, off-street parking lots, on-street paid parking and pay stations. The work also involves managing and supervising operation and maintenance activities of the downtown Ithaca Commons outdoor pedestrian mall. The Director of Parking oversees both the operation and enforcement functions of the parking system, including the daily operation of parking garages and surface lots; the collection, repair and installation of parking meters and pay stations; and parking enforcement functions and activities. The Director of Parking is also responsible for developing and recommending parking policies and programs for the City, and for implementing them and communicating them to the public after their adoption. The Director of Parking monitors and analyzes parking revenues, expenses and usage patterns, and recommends changes to parking rates, programs and regulations. The Director of Parking also manages the cleaning and general maintenance of the Ithaca Commons, and support of activities on the Ithaca Commons. The work is performed under the general supervision of the Superintendent of Public Works with considerable leeway allowed for the exercise of independent judgment in the performance of the work. Supervision is exercised over the work of supervisory staff, parking lot attendants, community service officers, and maintenance staff. Does related work as required. TYPICAL WORK ACTIVITIES: Develops and implements long-range goals, short-term objectives, policies, procedures, and priorities for the management of the City’s parking system; Meets with government officials, business owners and citizen groups regarding parking programs, policies and related matters; Develops and establishes policies and procedures for the maintenance, installation, removal, repair and collection of parking meters and pay stations located throughout the City; Oversees the preparation of the Division’s operating budget and, in conjunction with the Engineering Division, recommends long-term capital improvements for parking garages, surface lots, and on-street pay equipment, and features associated with the Ithaca Commons; Manages and coordinates the activities of the Commons Maintenance, Parking Operations, and Parking Enforcement sections; Supervises the operation of parking facilities, including parking garages, off-street parking lots, on- street paid parking and pay stations; Supervises, directs and evaluates job performance of subordinate employees; Works cooperatively and coordinates operations with other City departments involved in activities related to parking and the Ithaca Commons; Collects, summarizes and analyzes data, including revenues, expenses and usage patterns, and prepares reports on operations and effectiveness of on-street and off-street parking assets; Monitors existing and recommends new revenue control equipment and other parking equipment and management techniques for both on-street and off-street parking; Reviews rate and fine structures in garages, surface lots, meters and pay stations, and prepares recommendations for optimization of current parking rates to the Board of Public Works for rate changes; Represents the City at a variety of meetings and on a variety of committees on matters related to parking and Commons operation and maintenance. Director of Parking Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of best practices, procedures, technology and equipment used in the management, operation and maintenance of large municipal parking facilities, structures and on-street parking equipment; thorough knowledge of the modern methods of enforcing parking control regulations and ordinances; thorough knowledge of City ordinances and New York State vehicle and traffic laws pertaining to parking and parking violations; good knowledge of hardware and software for revenue and access control for on and off street parking operations; good knowledge of maintenance activities for urban public spaces; working knowledge of City budgetary procedures; ability to supervise, direct and evaluate the work of others; ability to establish and maintain effective working relationships with others; ability to understand and interpret complex written material; ability to collect, analyze and interpret financial and statistical data; ability to prepare narrative and statistical reports; ability to communicate effectively, both orally and in writing; ability to develop, propose, analyze, communicate, and implement new policies, procedures, and programs; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a New York State registered or regionally accredited college or university with a Bachelor’s Degree in public administration, business administration, management, engineering, architecture, municipal or regional planning, urban planning, or a closely related field with similar course curriculum and four (4) two (2) years of full-time paid supervisory experience, or its part-time paid equivalent, in the management of public works programs or projects, a high volume parking operation; at least two (2) years of which must have been in a supervisory capacity; B. Graduation from a New York State registered or regionally accredited college or university with a Bachelor’s Degree and four (4) years of full-time paid experience, or its part-time paid equivalent, in the management of a high volume parking operation, at least two (2) years of which must have been in a supervisory capacity; or C. Graduation from a New York State registered or regionally accredited two-year college with an Associate’s Degree in public administration, business administration, management, engineering, architecture, municipal or regional planning, urban planning, or a closely related field with similar course curriculum and six (6) four (4) years of full-time paid experience, or its part-time paid equivalent, in the management of public works programs or projects, a high volume parking operation; at least two (2) years of which must have been in a supervisory capacity; D. Graduation from a New York State registered or regionally accredited two-year college with an Associate’s Degree and six (6) years of full-time paid experience, or its part-time paid equivalent, in the management of a high volume parking operation, at least two (2) years of which must have been in a supervisory capacity; or E. An equivalent combination of training and experience as defined by the limits of (A) and (B), (C) and (D) above. Please note that this means that the minimum academic requirement is at least an Associate’s Degree, and the minimum experiential requirement is at least four (4) two (2) years of supervisory experience in public works program or project management parking operations management, at least two (2) years of which must have been supervisory experience. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 02/09/82 Revised: 06/13/95, 05/19/97, 02/28/18 ASSISTANT CHIEF WATER TREATMENT PLANT OPERATOR (TYPE IA PLANT) DISTINGUISHING FEATURES OF THE CLASS: This is a supervisory and technical position which involves assisting the Chief Water Treatment Plant Operator in the actual safe and efficient operation and maintenance of a Type IA Water Treatment Plant containing facilities for filtration with pretreatment or a chemical softening process, and including ancillary facilities such as an intake screen cleaning system, process waste facilities with thickeners and presses, booster chlorination systems, and water pumping stations. The incumbent assists the Chief Operator in scheduling and assigning operators to work activities and shifts; training and supervising operators, trainees, and other plant employees; developing, implementing and evaluating plant programs; and overseeing the conduct of laboratory tests and other analyses. The work is performed under the gGeneral supervision of is received from the Chief Water Treatment Plant Operator, with considerable leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work, organizing and directing the work methods and in dealing with emergency situations conditions. Direct supervision is exercised over operators, trainees, laboratory personnel, truck drivers and maintenance staff. workers. The Assistant Chief Water Treatment Plant Operator acts for and in place of the Chief Water Treatment Plant Operator in the Chief Operator's absence or as assigned. The Assistant Chief Water Treatment Plant Operator must possess the required certificate for a Type IA plant which he or she supervises in accordance with the provisions of the Sanitary Code for "Operator" in Section 5-4.2. Does related work as required. TYPICAL WORK ACTIVITIES: Assists in supervising and directing the operation and maintenance of the water treatment plant, and pumping stations, intake facilities and waste handling facilities, to ensure assure the most efficient and economical use of equipment, supplies, and personnel, and budgeted funds; Schedules, assigns and oversees the work of operators, trainees, laboratory staff and other plant personnel; Trains and instructs plant operators, trainees and other plant personnel; Makes lists for building and grounds maintenance activities at plant and ancillary facilities, general plant housekeeping and assigns work accordingly; Makes daily inspection of plant, and plant equipment and processes; machinery; makes periodic inspections of ancillary facilities as appropriate; Prepares and directs the assignment of personnel to shift operations; Issues or assists in issuing instructions for the regulation of chemical feed systems at the water treatment plant and ancillary facilities; chlorinators and chemical feeders; Oversees the routine scheduling for the cleaning of the sedimentation basins, missing chambers, plant filtration cleaning systems, waste neutralization system, thickener cleaning, screw press cleaning, chemical tank cleanings, and similar and related work; Assists or schedules and supervises the cleaning and washing of filters; Assists in supervising and instructing operators, trainees, maintenance staff, other DPW staff working on site, and other subordinate employees; Assists with working with onsite contractors engaged in maintenance activities, plant upgrades, plant or water quality studies, process studies, etc.; May conduct periodic examinations of plant equipment and may direct necessary repairs and maintenance; Assistant Chief Water Treatment Plant Operator (Type IA Plant) Page 2 Typical Work Activities - continued Assists in maintaining inventory of supplies, chemicals, and equipment, and parts, including requisitioning and ordering the identified items; Requisitions materials; Assists in, and directs, the collection of data and documentation of activities for daily, weekly, monthly and annual reports; Maintains records and prepares periodic reports on the operation of the plant and ancillary facilities; Keeps current on regulations that govern reporting requirements, training requirements, laboratory sampling and analysis, and safety; Assists Chief Operator with the preparation of the annual operating budget and monitors budget expenditures for approved budget; May Aacts for and in place of the Chief Water Treatment Plant Operator as assigned; May direct and assist in conducting special studies for improvement of water quality, and plant operations, and related processes; May provide assistance to persons with disabilities in reaching less accessible areas of City facilities. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough Good knowledge of the practices used and equipment required in the operation and maintenance of a Type IA Water Treatment Plant containing facilities for filtration with pretreatment or a chemical softening process; thorough knowledge of federal, state and local laws and regulations applicable to water treatment; thorough good knowledge of the operations of a modern water treatment plant; good knowledge of the processes, equipment, tools and terminology used in the maintenance and repair of water treatment plants and ancillary facilities; good knowledge of the principles and practices of supervision; good knowledge of the principles and applications of physics, chemistry and bacteriology as they relate to water purification; good knowledge of plant safety regulations and procedures; working knowledge of relevant computer systems, software, office software, radio systems and SCADA; ability to plan and supervise the work of others; ability to understand and interpret carry out complex oral instructions and written instructions directions; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with others; ability to supervise the operation and repair of pumps, valves and related mechanical and electrical equipment; ability to analyze and organize data and prepare records and reports; ability to make routine laboratory and field tests for control of plant and ancillary facility operations; ability to successfully work with and serve a diverse local community; mechanical aptitude, alertness and dependability; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in Environmental Science, Eengineering, Nnatural science Resource Management or a closely related field with similar course curriculum, and one (1) year of full- time paid satisfactory experience, or its part-time paid equivalent, in with the actual operation of a Type IA water treatment plant with facilities for filtration with pretreatment, or chemical softening, or any similar process and completion of the appropriate level water treatment plant operator courses in accordance with the provisions of the Sanitary Code for "Operator" in Section 5-4.2; or Assistant Chief Water Treatment Plant Operator (Type IA Plant) Page 3 Minimum Qualifications - continued: B. Graduation from a regionally accredited or New York State registered two year college with an Associate's Degree in Water/Wastewater Technology, Environmental Science, Engineering Technology, physical sciences, chemistry, biological sciences, life sciences or a closely related field with similar course curriculum, applied science with major emphasis in Public Health or Environmental Health, including a course in water operations and three (3) years of full- time paid satisfactory experience, or its part-time paid equivalent, in with the actual operation of a Type IA water treatment plant with facilities for filtration with pretreatment, or chemical softening, or any similar process and completion of the appropriate level water treatment plant operator courses in accordance with the provisions of the Sanitary Code for "Operator" in Section 5-4.2; or C. Graduation from a regionally accredited or New York State two year college with an Associate's Degree in applied science and four years of satisfactory experience in the actual operation of a water treatment plant with facilities for filtration with pretreatment or chemical softening, or any similar process and completion of the appropriate level water treatment plant operator courses in accordance with the provisions of the Sanitary Code for "Operator" in Section 5-4.2; or D. Graduation from high school or possession of a high school New York State Eequivalency Ddiploma and ten (10) years of full-time paid satisfactory experience, or its part-time paid equivalent, in the actual operation of a water treatment plant, at least two (2) years of which was at a Type IA water treatment plant with facilities for filtration with pretreatment, or a chemical softening, or any similar process. and completion of the provisions of the Sanitary Code for "Operator" in Section 5-4.2. SPECIAL REQUIREMENTS: 1. Possession of a current Grade IA Water Treatment Plant Operator certificate issued by the New York State Department of Health pursuant to Part 5, Subpart 5-4.2 of the New York State Sanitary Code at the time of appointment and maintenance of said certification for the duration of employment. 2. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment. 1. Type A Plant whose designated capacity exceeds 1.5 million gallons per day: Eligibility for a Grade I A Certificate issued under the provisions of the New York State Sanitary Code. Possession of the Certificate at the time of appointment. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 10/12/99 Revised: 04/06/05, 02/28/18 SENIOR WATER TREATMENT PLANT OPERATOR DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for supervising and participating in assisting in overseeing and directing the operation and maintenance of a Type IA Wwater Ttreatment Pplant containing facilities for filtration with pretreatment or a chemical softening process, and including ancillary facilities such as an intake screen cleaning system, process waste facilities with thickeners and presses, booster chlorination systems, and water pumping stations. The incumbent plans and oversees the details of assigned work projects and supervises plant operators, operator trainees, and work site activities on an assigned shift. A Senior Water Treatment Plant Operator may be assigned responsibility for one or more specialized areas of plant operations, such as maintenance, safety programs, regulatory areas, watershed issues, or field and project sampling and analyses. The incumbent assists a higher level Operator in developing, implementing and evaluating safety programs, overseeing plant maintenance, overseeing the collection and testing of water samples and the of monitoring chemical levels. The incumbent also performs the duties of a Water Treatment Plant Operator. This position differs from that of a Water Treatment Plant Operator by virtue of the fact that the Senior Water Treatment Plant Operator participates in the oversight of plant operations. The work is performed under the general supervision of the Chief Water Treatment Plant Operator and/or Assistant Chief Water Treatment Plant Operator with considerable leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work. Direct supervision may be exercised over the work of operators, trainees, laboratory staff and other plant personnel. Does related work as required. TYPICAL WORK ACTIVITIES: Supervises and participates in the operation and maintenance of the water treatment plant, pumping stations, intake facilities and waste handling facilities; Supervises and participates in the operation, maintenance and repair of pumps, valves, motors, and related plant equipment and machinery; Supervises and participates in the reading of meters and gauges, and the recording of data obtained from the readings; Supervises and participates in the backwashing of filters and lines with water and compressed air, and the washing of filter beds and settling basins; Supervises and participates in the mixing of chemicals, the filling of water treatment tanks, and the monitoring, regulation and adjustment of chemical feed equipment; Confers with a higher level Operator regarding the operation of the plant including maintenance and safety issues, the collection and testing of water samples and the monitoring of chemical levels; Plans, schedules, directs staff and performs work related to assigned specialized areas of plant operations or maintenance; Oversees work performed by plant operators, trainees, laboratory personnel and other subordinate employees; Functions as a liaison with various public agencies, the general public and consultants relative to water treatment projects and/or issues; Maintains an inventory of and requisitions supplies, chemicals and equipment as required; Trains plant operators; Conducts plant tours; Compiles data relative to the plant’s operation and creates operating and maintenance reports; Senior Water Treatment Plant Operator Page 2 Typical Work Activities - continued Oversees the maintenance and repair of machinery; Reports orally and in writing to a higher level Operator as required; Performs the duties of a Water Treatment Plant Operator as required including operating and maintaining and performing repairs to pumps, valves, motors, and related plant equipment and machinery, reading meters and gauges to obtain data on plant, backwashing filters and lines with water and compressed air and washing filter beds and settling basins, mixing chemicals, filling water treatment tanks and monitoring, regulating and adjusting chemical feed equipment. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Good knowledge of the principles and practices involved in operating and maintaining a water treatment plant, water pumping stations, and related waste handling processes; good knowledge of the tools, materials, equipment, terminology and chemicals involved in operating and maintaining a water treatment plant and its ancillary facilities; good knowledge of laboratory principles and practices, equipment, materials and chemicals as they relate to water treatment testing; good knowledge of federal, state and local laws and regulations applicable to a water treatment plant, including waste process discharge; working knowledge of the principles, practices and equipment involved in operating and maintaining a water transmission and distribution system; working knowledge of the physical sciences as they relate to water purification; working knowledge of modern office terminology, procedures, equipment, software programs, and business English; ability to analyze and organize data and prepare records and reports; ability to understand and interpret complex oral instructions and/or written directions; ability to establish and maintain effective working relationships with others; ability to communicate effectively both orally and in writing; ability to participate in assigned projects and lay-out work for others; ability to perform the duties and responsibilities of a Water Treatment Plant Operator; ability to successfully work with and serve a diverse local community; mechanical aptitude; physical condition commensurate with the demands of the job. MINIMUM QUALIFICATIONS: A. Graduation from a NYS registered or regionally accredited college or university with a Bachelor's Degree in Environmental Science, Engineering, Natural Resource Management or a closely related field with similar course curriculum, and one (1) year of full-time paid experience, or its part-time paid equivalent, in the operation of a Type IA water treatment plant; or B. Graduation from a NYS registered or regionally accredited college with an Associate's Degree in Water/Wastewater Technology, Environmental Science, Engineering Technology, physical sciences, chemistry, biological sciences, life sciences or a closely related field with similar course curriculum, and three (3) two (2) years of full-time paid experience, or its part-time paid equivalent, in the operation of a water treatment plant, as a Water Treatment Plant Operator, at least one of which was at a Type IA water treatment plant; or C. Graduation from high school or possession of a high school equivalency diploma and five (5) two (2) years of full-time paid experience, or its part-time paid equivalent, in the operation of a water treatment plant, as a Water Treatment Plant Operator, at least one of which was at a Type IA water treatment plant. Senior Water Treatment Plant Operator Page 3 SPECIAL REQUIREMENTS: 1. Possession of a current Grade IIA IA Water Treatment Plant Operator certificate issued by the New York State Department of Health pursuant to Part 5, Subpart 5-4.2 of the New York State Sanitary Code at the time of appointment and maintenance of said certification for the duration of employment. 2. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment. CIVIL SERVICE COMMISSION Regular Meeting December 13, 2017 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 11:45 am. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes from the October 11, 2017 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. NEW BUSINESS New Position Duties Statement: Planning Department – Housing Inspector (2) The Commission reviewed and discussed a New Position Duties Statement from the Planning Department for two new positions in the Building Division. Commissioner Richardson made a motion to classify both positions as Housing Inspectors. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement and Adoption of Job Description: City Clerk’s Office – Information Systems Manager The Commission reviewed and discussed a New Position Duties Statement from the City Clerk’s Office and the proposed job description for Information Systems Manager. Commissioner Thompson made a motion to classify the position as Information Systems Manager and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 3-0. Request to Expand Residency Requirements – Wastewater Treatment Plant Operator, Wastewater Treatment Plant Operator Trainee, Water Treatment Plant Operator, Water Treatment Plant Operator Trainee The Commission discussed a request from the Superintendent of Public Works to permanently expand the residency requirement for the Wastewater Treatment Plant Operator and Water Treatment Plant Operator positions to New York State. Both positions require state certifications, so the pool of both local and regional candidates is limited. The Superintendent also requested that the residency requirement for the corresponding trainee positions be expanded to contiguous counties due to continued recruitment difficulties. The Trainee exam has been offered twice during the past year, and has only yielded four candidates. Two of those candidates were hired, one declined, and one left the area. During the discussion, Deputy Human Resources Director Saul informed the Commission that she intends to change the Entry Level Water and Wastewater Treatment Plant Operations exam to a continuous recruitment exam due to Civil Service Commission December 13, 2017 Page 2 the continual recruitment difficulties. As all four titles are tested through the one exam, the residency requirement needs to be the same for all four titles. Deputy Director Saul recommended that a New York State residency requirement be established for all four positions governed by the exam. Commissioner Abrams made a motion to expand the residency requirement for the positions of Wastewater Treatment Plant Operator, Wastewater Treatment Plant Operator Trainee, Water Treatment Plant Operator and Water Treatment Plant Operator Trainee, as well as the corresponding Entry Level Water and Wastewater Treatment Plant Operations exam to New York State. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: Youth Bureau – Recreation Program Leader The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Youth Bureau. Commissioner Thompson made a motion to classify the position as Recreation Program Leader. Seconded by Commissioner Abrams. Motion carried 3-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Abrams made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Richardson. Motion carried 3-0. Police Officer #60-793 Establishment of Eligible Lists Commissioner Thompson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 3-0. Chief Inspector of Plumbing #69-188 (2 years) Code Inspector #65-457 (1 year) Housing Code Supervisor #76-868 (2 years) Housing Inspector #65-458 (1 year) Parking Operations Supervisor #71-103 (1 year) Senior Code Inspector #76-478 (1 year) Senior Code Inspector #69-231 (1 year) Authorization to Establish Eligible Lists During December 2017 Commissioner Abrams made a motion to authorize Executive Secretary Valerie Saul to establish eligible lists and add candidates to continuous recruitment eligible lists during the month of December 2017 immediately upon the receipt of examination marks and/or Civil Service Commission December 13, 2017 Page 3 grading of exams. This will facilitate the immediate appointment of provisional candidates. Ms. Saul will report the establishment of any such eligible lists and addition of continuous recruitment candidates to the Commission at their January 2018 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Richardson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 3-0. Approval of Personnel Transactions Commissioner Thompson made a motion to approve the Personnel Transactions. Seconded by Commissioner Abrams. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, January 10, 2018 at 11:30 am. With no further business, the meeting was adjourned at 12:18 pm.