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HomeMy WebLinkAboutMN-CS-2018-01-10CIVIL SERVICE COMMISSION Regular Meeting January 10, 2018 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Abrams called the meeting to order at 11:45 am. APPOINTMENT OF ACTING CHAIR Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0. ELECTION OF CHAIRPERSON Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried 2-0. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes of the December 13, 2017 meeting. Seconded by Commissioner Thompson. Motion carried 2-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Thompson made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 10, 2018, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission: Certify payrolls; Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions; Approve and/or disapprove appointments to non-competitive, labor and exempt class positions; Civil Service Commission January 10, 2018 Page 2 Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay-offs, removals, transfers, reinstatements, leaves of absence, and suspensions; Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results; Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists; Approve and/or disapprove applications for examination, employment or promotion; Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules; Establish qualifications for promotional examinations; Approve and/or disapprove claims for veterans and disabled veterans credits; Review and recommend classification of positions; Maintain and manage roster records, personnel files, and other employment records; Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports; Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Abrams. Motion carried 2-0. NEW BUSINESS New Position Duties Statement: DPW – Building and Grounds Maintenance Worker The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Thompson made a motion to classify the position as Buildings and Grounds Maintenance Worker. Seconded by Commissioner Abrams. Motion carried 2-0. Update of Job Description and Addition of Special Requirements: Forestry Technician The Commission reviewed and discussed proposed updates to the Forestry Technician job description. The changes update the daily tasks and activities of the position; they do not change the overall scope or nature of the position. Additionally, candidates will be required to obtain two job-related certifications within one year of appointment. The special requirements will read as follows: Civil Service Commission January 10, 2018 Page 3 “SPECIAL REQUIREMENTS: 1. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment. 2. Candidates must obtain a Certified Arborist certification issued by the International Society of Arboriculture within twelve (12) months of the date of appointment and must maintain said certification for the duration of employment. 3. Candidates must obtain a Commercial Pesticide Technician License issued by the New York State Department of Environmental Conservation within twelve (12) months of the date of appointment and must maintain said certification for the duration of employment.” Commissioner Abrams made a motion to update the Forestry Technician job description and amend the special qualifications as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. Update of Job Descriptions and Revision of Minimum Qualifications: School Lunch Director and School Lunch Manager The Commission reviewed and discussed proposed updates to the School Lunch Director and School Lunch Manager job descriptions. The updates bring the job descriptions into alignment with the model job descriptions recommended by the NYS Department of Civil Service that meet the current USDA regulations. The new minimum qualifications will be as follows: School Lunch Director: “MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree in Food Service Management, Institutional Food Management, Food and Nutrition, Dietetics, Restaurant Management, Hospitality Management, Family and Consumer Sciences, Nutrition Education, Culinary Arts or a closely related field with similar course curriculum and two (2) years of full-time paid experience, or its part-time paid equivalent, in large scale food service management; or B. Graduation from a regionally accredited or New York State registered two-year college with an Associate's Degree in Food Service Management, Institutional Food Management, Food and Nutrition, Dietetics, Restaurant Management, Hospitality Management, Family and Consumer Sciences, Nutrition Education, Culinary Arts or a closely related field with similar course curriculum and four (4) years of full-time paid experience, or its part-time paid equivalent, in large scale food service management, at least two (2) years of which must have been in a school or child nutrition program; or Civil Service Commission January 10, 2018 Page 4 C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.” School Lunch Manager: “MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered four-year college or university with a Bachelor's Degree with specialization in Food Service Management, Institutional Food Management, Food and Nutrition, Dietetics, Restaurant Management, Hospitality Management, Family and Consumer Sciences, Nutrition Education, Culinary Arts or a closely related field with similar course curriculum; or B. Graduation from a regionally accredited or New York State registered two-year college with an Associate's Degree in Food Service Management, Institutional Food Management, Food and Nutrition, Dietetics, Restaurant Management, Hospitality Management, Family and Consumer Sciences, Nutrition Education, Culinary Arts or a closely related field with similar course curriculum and two (2) years of full-time paid experience, or its part-time paid equivalent, in large scale food service management, at least one (1) year of which must have been in a school or child nutrition program; or C. Graduation from high school or possession of a high school equivalency diploma and four (4) years of full-time paid experience, or its part-time paid equivalent, in large scale food service management, at least three (3) years of which must have been in a school or child nutrition program; or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.” Commissioner Thompson made a motion to amend the job descriptions as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement: DPW – Maintenance Worker The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works (Ithaca Area Wastewater Treatment Facility). Commissioner Abrams made a motion to classify the position as Maintenance Worker. Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: DPW – Senior Wastewater Treatment Plant Operator (2 positions) The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works for two new positions at the Ithaca Area Wastewater Treatment Facility, and the proposed job description for Senior Wastewater Treatment Plant Operator. Commissioner Abrams made a motion to classify both positions as Senior Civil Service Commission January 10, 2018 Page 5 Wastewater Treatment Plant Operators, and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination matters and a personnel matter. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Thompson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 2-0. Assistant Fire Chief #78-426 Deputy Fire Chief #78-270 Supervisor of Water and Sewer Operations #72-456 Tenant Relations Coordinator #77-778 Transportation Engineer #72-088 Utilities Systems Location Technician #69-180 Wastewater Collection System Supervisor #72-462 Water Distribution System Supervisor #72-457 Establishment of Eligible Lists Commissioner Thompson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 2-0. Assistant Director of Technology #62-069 (1 year) Database Specialist #62-092 (1 year) Laboratory Technician #64-817 (1 year) Police Officer #60-793 (3 years) School Lunch Manager #60-282 (1 year) Report on Eligible Lists Established in December 2017 Deputy Human Resources Director Saul reported that the following eligible lists were established in December 2017, on the dates indicated: GIAC Program Coordinator #78-105, established on December 27, 2017 for 1 year Senior Community Service Officer #70-844, established on December 27, 2017 for 1 year Youth Program Leader #69-173, established on December 27, 2017 for 1 year Civil Service Commission January 10, 2018 Page 6 Report on Candidates Added to Continuous Recruitment Eligible Lists in December 2017 Deputy Human Resources Director Saul reported that candidates were added to the continuous recruitment eligible lists on various dates in December 2017. Approval of Personnel Transactions Commissioner Thompson made a motion to approve the Personnel Transactions. Seconded by Commissioner Abrams. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, February 28, 2017 at 11:30 am. With no further business, the meeting was adjourned at 12:45 pm.