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HomeMy WebLinkAbout1989• WATER & SEWER liafdas '3 liaivm • WATER AND SEWER ITEMS: Request for Expungement of Late Penalty of Water and Sewer Bill A request was received from Mary Markovitch of 125 East Falls Street for the expungement of the 10% late penalty fee on her water and sewer bill. She said she left her check in the night deposit -box of City Hall on December 15,1988 (the date it was due), but after checking with the Chamberlain's office it was not received by them until December 19, 1988. Since this night deposit box is checked thoroughly every day, it is very unlikely the check was there on the 15th. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the request of Mary Markovitch for expungement of $3.42 late penalty fees on her water and sewer bill be denied. Carried Unanimously \'9 Beatrice Novidor -579 Maple Avenue, Elmira, New York (representing partnership Nates' Floral Estates) asked the Board of Public Works to consider an extension of payment of her water and sewer bill, due to a recent water leak, which caused their 410 bill to escalate drastically. Motion to Refer to Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That the request from Beatrice Novidor for an extension of payment of the water and sewer bill for Nates' Floral Estates which is due April 17, 1989 be referred to the Committee of the Whole for their next meeting on April 19, 1989 and that any late penalty be waived until after their determination. Carried Unanimously WATER AND SEWER ITEMS: Water/Sewer Bill - Overcharge Expungement - 306 Elm Street John C. Clynes, 306 Elm Street, has requested that a portion of his water and sewer bill be expunged due to some of the metered water not being returned to the sewer system. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That $18.90 of the water and sewer bill for 306 Elm Street be expunged. Carried Unanimously Water/Sewer Bill- Overcharge Expungement- Nates Floral Estates The owners of Nates Floral Estates have requested that a portion of their water and sewer bill be expunged due to some of the metered water not being returned to the sewer system. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That $1,038.60 of the water and sewer bill for Nates Floral Estates be expunged. Discussion followed on the floor. Commissioner Cox asked the Board to explain the nature of the water leak. Supt. Dougherty explained that the water system at Nates Floral Estates is a private system and is metered near the street. They had a major failure in the water system that has been repaired. A vote on the resolution resulted as follows: Carried Unanimously WATER AND SEWER ITEMS Request for Expunqement of Late Penalties on Water and Sewer Bill 214-216 West Lincoln Street A request was received from Broome Developmental Services for expungement of the late penalty for the water and sewer bill at 214-216 West Lincoln Street. They contend that they never received the December bill, and are asking expungement of $44.52. Resolution By Commissioner Cox: Seconded by Commissioner Daley WHEREAS, after reviewing this request and verifying that the address on this bill was correct, now therefore be it RESOLVED, That the Board of Public Works denies the request of Broom Developmental Services for expungement of the late penalty fee of $44.52 from their water and sewer bill. Carried Unanimously 701 Hector Street A request was received from Allen Ekman for expungement of $27.36 late penalty charge for the water and sewer bill at 701 Hector Street. Due to an address error in the Chamberlain's Office, Mr. Ekman never received his bills, but an innocent party l9� did and paid them. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS the error that caused this mix-up appears to be the City's fault due to an address change, now therefore be it RESOLVED, That the request of Allen Ekman to expunge the late penalty of $27.36 from the water and sewer bill at 701 Hector Street be granted. Carried Unanimously 404 West State Street A request was received from Sal Pirro to expunge the late penalty of $4.32 from the water and sewer bill at 404 West State Street. The bill was sent to the address on file in the Chamberlain's Office, but came back as "undeliverable". The Chamberlain's Office then mailed it to another address where the bill was received late. Resolution By Commissioner Cox: Seconded by Commissioner Daley WHEREAS this bill was sent to the address which was on file and believed to be correct since Mr. Pirro did not file an address change, now therefore be it RESOLVED, That the request from Sal Pirro for expungement of the late penalty of $4.32 from the water and sewer bill at 404 West State Street be denied. Carried Unanimously • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Jim Zifchock, Route 227, Trumansburg, NY, representing Fall Creek Laundromat addressed the Board in regard to a water bill penalty. He reported that his payment was postmarked in the Trumansburg Post Office on September 15, 1989, was hand canceled and time - stamped. The payment was again canceled in Elmira on September 16, 1989 and was rendered late by the City Chamberlain's office. Mr. Zifchock stated that he would like to appeal the late penalty. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the issue of the late penalty charge on the water bill for Fall Creek Laundromat be referred to the Committee of the Whole for their meeting on October 4, 1989 and the City Chamberlain be asked to bring the original canceled envelope to the meeting. Carried Unanimously The original canceled envelope (which Comm. Cannon went to the Chamberlain's Office for) was circulated for the Board to examine and it was determined that the cancellation stamp in Trumansburg was made on September 15, 1989. Motion to Withdraw Referral Resolution Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Motion to Refer the issue of late penalty charge on the water bill for Fall Creek Laundromat be withdrawn. Carried Unanimously Further discussion followed on the floor. Expungement Request for Fall Creek Laundromat Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works expunge the penalty on the water bill for the Fall Creek Laundromat. Carried Unanimously • WATER AND SEWER ITEMS: Request for Expungement of Late Penalty on Water and Sewer Bill - 105 Honness Lane A request was received from Mr. Robert E. Terwillegar, 105 Honness Lane, for expungement of the late penalty on his water and sewer bill. The late penalty was due to an address mix-up, as Mr. Terwillegar failed to notify the City of a current address while he was out of State. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Board has reviewed this request and found that the confusion regarding his address was due to Mr. Terwillegar's being out of the State temporarily, and WHEREAS, the Board feels that Mr. Terwillegar should have notified the Chamberlain's Office hbillate and to the upon return so that they would be able to forward his correct address in a timely fashion; now, therefore, be it RESOLVED, That the request of Mr. Robert E. Terwillegar of 105 Honness Lane, for expungement of the late penalty on his water and sewer bill be denied. Carried Unanimously Expungement of Bill for Replacing a Fire Hydrant Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, bill #14399 to Lake View Boat Haulers in the amount of $2,220.76 for replacing a fire hydrant was recalculated by the Insurance Company representing this agency equaling a total of $2,410.19, which has already been paid; now, therefore, be it RESOLVED, That bill #14399 be expunged, and be it further RESOLVED, That a new bill in the amount of $2,410.19 be issued to Lake View Boat Haulers, Inc. for replacing a fire hydrant. Carried Unanimously WATER AND SEWER ITEMS: Request for Expungement at 111 Cascadilla Avenue A request was received from Catheryn Robinson of 113 Brandon Place for expungement of the late penalty on her water and sewer bill at 111 Cascadilla Avenue. Ms. Robinson failed to notify the Chamberlain's Office of her current address which caused a delay in receiving the water and sewer bill. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, The Chamberlain's Office was not aware, that Ms., Robinson's address had changed, which prevented the water and sewer bill for 111 Cascadilla Avenue from arriving in a timely fashion; now, therefore, be it RESOLVED, That the Board of Public Works denies the expungement of the late penalty on the water and sewer bill at 111 Cascadilla Avenue. Carried Unanimously WATER AND SEWER ITEMS: Request for Expungement of Late Penalty on Water and Sewer Bill - 312 Eastwood Avenue A request was received from Beverly Beer at 312 Eastwood Avenue to expunge the late penalty on her water and sewer bill. The bill was due on August 15, 1989, but was postmarked a few days later. Resolution By Comm. Cox: Seconded by Comm. Reeves WHEREAS, after reviewing this request and having the opinion not of the City Chamberlain, the Board agrees that the payment mailed in time to avoid a late penalty; now, therefore, be it RESOLVED, That the Board of Public Works water'denies andthe sewer bill for expungement of the late penalty on the 312 Eastwood Avenue. Carried Unanimously WATER AND SEWER ITEMS: Expunqement of Sewer Portion of Water and Sewer Bill A request was received from Mrs. Stella Marinos, owner of the property located at 108 Hudson Street. The high sewer bill was the result of a faulty hot water heater which caused the water to empty onto the dirt basement instead of entering into the city sewer system. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, this high water and sewer bill was due to a faulty hot water heater and this;water did not enter the City sewer; now, therefore, be it RESOLVED, That the Board of Public Works expunges the sewer portion of the water and sewer bill for 108 Hudson Street based on previous usage, resultingin a total expungement of $183.60 not including late penalties. Carried Unanimously • • • -2- COMMUNICATIONS FROM THE MAYOR: Special Joint Sub -Committee Mayor Gutenberger reported that Commissioner Sprague has agreed to serve as a member of the Special Joint Sub -Committee. One replacement is still needed from the Board of Public Works. Special Joint Sub -Committee Common Council Liaison Nichols reported that at the Special Joint Sub -Committee meeting on Tuesday, January 10, 1989 there was a decision to form a special sub -committee of three (3) persons to look into the various charges for the use of our sewer by the other towns and the costs that should be associated with this. Discussion followed in regard to the committee structure. Council Liaison Nichols will represent the City on this special sub -committee at their meeting on January 17, 1989. -3- WATER AND SEWER ITEMS: Special Joint Sub -committee Proposal Resolution By Commissioner Cox: Seconded by Commissioner Stone RESOLVED, That the service area for the Ithaca Area Waste Water Treatment Facility be extended to include the additional district boundary area shown on a plan entitled "Monkey Run Water and Sewer Districts", (undated) by Hunt Engineers, P.C., as requested by the Special Joint Sub -committee. Extensive discussion followed on the floor. Superintendent Dougherty explained the changes in the service area and reported that the expansion capacity was agreed to when the IAWWTP facility was built. Asst. t.Fabbroni answered d questions from the Board. P a� A vote on the resolution resulted as follows: Ayes (6) Cannon, Daley, Reeves, Sprague, Stone, Mayor Gutenberger Abstention (1) Commissioner Cox Carried • • -4 - WATER AND SEWER ITEMS: 0 e M Aid • The New York State Conference of Mayors has notified the Mayor that Governor Cuomo has recommended th This would e paeout of sewer 0 & M Aid over the next two (2) years. result in the City losing approximately $100,000 per year which would have to be made up by the rate payers. Resolution By Commissioner Cox: Seconded by Commissioner Daley RESOLVED, That the Board of Public Works go on record as opposing this phase out of aid and be it further RESOLVED, That our State Senator and Assemblyman be made aware of this opposition by the Board. Carried Unanimously Sewer 0 & M Aid Commissioner Reeves referred to a letter from Assemblyman Luster thanking Superintendent Dougherty for informing him of the Board's concern regarding the Governor's proposed phase-out of Sewer 0 $ M Aid. • WATER AND SEWER ITEMS: Community Gardens Water Service The Community Gardens group has been using City water at their Third Street site for a number of years. The amount of water used and the methods of providing this water to the site have grown in amount and complexity. In 1988 the amount of water used was metered for the first time and resulted in a bill of approximately $800. Resolution By Commissioner Cox: Seconded by Commissioner Daley WHEREAS the City has shown that it is a staunch supporter of the Community Gardens activities and WHEREAS a water bill of this amount is not an expense that should be borne by other water users in the City and WHEREAS the Board of Public Works feels that Water and Sewer funding is not an appropriate means for paying this bill, now therefore be it RESOLVED, That Common Council decide who should pay for the service to the Community Gardens from other than the Water and Sewer fund. Discussion Followed on the floor. Mayor Gutenberger stated that the Federal Grant does not require the provision of water and that the City Attorney is looking into this matter. A legal opinion is necessary before Common Council can make a decision. A vote on the resolution resulted as follows: Carried Unanimously Community Gardens Water Meter Resolution By Commissioner Cox: Seconded by Cpmmissioner Daley WHEREAS a bill in the amount of approximately $800 is pending for 1988 water usage for the Community Gardens and WHEREAS Community Gardens were not notified ahead of time that they would be required to pay for water usage, now therefore be it RESOLVED, That the Board directs the Superintendent of Public Works to have the water meter installed on the water service to the Community Gardens when requested. Discussion followed on the floor. Commissioner Cox stated that there seems to be some disagreement among Board members and cannot support this resolution. He feels this is the wrong thing to do. Commissioner Daley gave an explanation of the resolution and stated that this means it is likely to take two months for Common Council to resolve the issue. He stated that if we wait two months to turn the water on, there may be community gardeners who have no access to water. This resolution allows the Community Gardens to use the water before June or July. Supt. of Public Works Dougherty reported that he advised the Board that the meter would not be installed until a decision of payment has been determined unless he is directed to do so. Commissioner Reeves stated that she felt it was not fair to place an additional burden on the Community Gardens of turning the water on and does not support this resolution. A vote on the resolution resulted as follows: Ayes (2) - Daley, Cannon Nays (4) - Cox, Sprague, Stone, Reeves Motion defeated REPORT OF CITY ATTORNEY: Community Gardens Water Bill Asst. City Attorney Beers-Schnock reported that City Attorney Nash has responded to Mayor Gutenberger's request for a legal opinion in regard to the water bill for Community Gardens. She stated that the City Attorney has determined that to not charge for the water does not appear to be illegal. She further stated that Attorney Nash's reasoning was that the City had purchased the present Community Gardens site with community development money to benefit the low/to moderate income groups and the gardens are available to the general public'on a: priority basis. Since the gardens are a City sponsored activity and promote City goals, it probably does not fall within an illegal or unconstitutional use of this property. Discussion followed on the floor in regard to who is responsible for the water bill for the Community Gardens. Common Council Liaison Nichols stated that there is an item regarding water for the Community Gardens on the Budget and Administration Committee agenda for Thursday, April 27, 1989. • • Community Gardens Water Service Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the payment for water services at the Community Gardens has recently been resolved by Common Council, and WHEREAS, to avoid placing an unjust burden on the Water and Sewer fund, a chargeable fund should be provided for the Community Gardens; now, therefore, be it RESOLVED, That the Board of Public Works respectfully requests Common Council to designate a specific fund other than Water and Sewer funds to charge for current and future water service at the Community Gardens. Commissioner Reeves gave background information on the water services and charges for Community Gardens. A vote on the resolution resulted as follows: Carried Unanimously • • WATER AND SEWER ITEMS: Water and Sewer Hook-up Bills Resolution By Commissioner Cox: Seconded by Commissioner Daley WHEREAS, the practice of the DPW when installing water and sewerhook-ups has been to give an estimate based on traditional schedules and WHEREAS, it has come to the attention of the board of Public Works that this practice no longer reflects the actual costs and WHEREAS, the Board of Public Works feels that the City should no longer be bearing these costs, now therefore be it RESOLVED, That all requests for water .and sewer hook-ups will .be billed at actual costs plus 25% overhead and administrative costs. Discussion followed in regard to the actual costs for hook-ups for water and sewer. Supt. Dougherty stated that the costs should include the actual cost for the street patch also. A vote on the resolution resulted as follows: Carried Unanimously • • • PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Bob Leathers - 99 East Lake Road presented to the Board of Public Works data on a' new Science Center for Tompkins County. He stated that he has been involved with the site search for several months and has looked at 48 sites. The old sewage treatment plant site is under consideration and he explained that they may need 1 to 1-1/2 acres and described the area that the Science Center is particularly interested in for their location. Discussion followed on the floor. Mayor Gutenberger responded that the City is looking at that area for a wide range of potential uses. Mr. Leathers stated that the Science Center hopes to be completed in two years and that they would be an excellent neighbor to whatever use the City has put on this site and he asked the Board to explore this use. Asst. Supt. Fabbroni stated that there is a lot of internal discussion regarding this site that the staff will be bringing to the Board as part of the budget process. Engineer Gray stated that the old sewage treatment site is a very valuable piece of property and is an excellent site for a variety of uses. Supt. Dougherty reported that his staff has several ideas for the property and will make a presentation to the Board of Public Works Committee of the Whole at the May 31, 1989 meeting. Commissioner Reeves stated that she can sympathize with the Science Center because they have been moved around a lot but would hope that the City could have a thorough investigation. She would hate for the Department of Public Works to lose an important piece of property that they really need. She further stated that she hoped that Common Council and Planning and Development can be mindful of the needs of the DPW as they get into the process. Supt. Dougherty asked Bob Leathers to drop off a sketch of the plans for the Science Center so it can be discussed at the Committee of the Whole meeting on May 31, 1989. WATER AND SEWER ITEMS: Old Water and Sewage Treatment Plant Site Commissioner Cox reported that there was a request from Economy Paving for short term use of a portion of the old Water and A Sewage Treatment Plant site. We have received a draft from the department on their needs of space and land. The present uses on that site might be moved to another site and free up some land. He reported that in the meantime, as opportunities come' along for short term use of the property that might bring in some income, we might give them serious consideration. Engineer Gray reported that Economy Paving was a corporation that has the Route 13 paving contract. They were looking for space for their construction trailer and the Department of Transportation trailer. He reported that the City did not respond quickly enough. Commissioner Reeves reported that a resolution will be presented at Planning and Development Committee tonight (July 26, 1989) suggesting an ad hoc committee consisting of one member from each standing committee of Common Council be established to look into the matter of City property. She suggested that the Board of Public Works might consider sending a statement to Planning and Development that the land has not been declared surplus as yet. -8- WATER- D SEWER -=ITEMS Proposed Pipe Line Right -of-, ay CNG Transmission Corp., hak keg ested a 50' right-of-way for construction of a gas transnissio ► line across City property up stream from the q Burns Road. _ Resolu on By.Comm'issioner.Cox: Seconded,by ommissioner Daley WHEREAS';':' _the "construction of_ the " proposed transmission line 'on City 'p-toperty .would have an - adve se effect on a wooded area of the City _. watershed, .__ and WHEREA abilit theref the construction's if. th pipe line could impede our to prevent. a grav be it : build-ups in our reservoir, now RESOLVED That the request of CNG Transmission Corp., be denied. Carried Unanimously CNG Transmissions Corp. Request to Build Pipeline Through City Watershed Marc Wheeler, Attorney - addressed the Board in regard to Item 15-A, CNG Transmissions Corp. Request to Build Pipeline Through na City Watershed. Mr. Wheeler reported that he has brought three 1 representatives from CNG with him today and they will be available to answer questions from the Board during the discussion of this item on the agenda. CREEKS, BRIDGES AND PARRS ITEMS: CNG Transmission Corp. Request to Build Pipeline Through City Watershed The board of Public Works passed a resolution on June 14, 1989, denying a request to build a pipeline through the City watershed. CNG Transmissions have reviewed their initial request and presented a modified version to the Board to try and satisfy then Board's concerns. "'lr Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the Board's previous denial of this proposal was due to the adverse effect on the wooded area of the watershed and the possible inability to remove gravel build-up in Six Mile Creek, and WHEREAS, CNG Transmissions has presented a proposal and map dated September 13, 1989 which would allow construction 50 feet east of the centerline of the present 150 foot NYSEG right-of-way thus limiting the amount of clearing which would affect the quality of the City's wooded area, and WHEREAS, CNG Transmissions has also proposed to bury the pipeline 8-9 feet under Six Mile Creek thus allowing the removal of gravel to be continued; now, therefore, be it RESOLVED, That the Board of Public Works approves the revised proposal as presented by CNG Transmissions Corp. to build a pipeline through the City of Ithaca watershed, and be it further RESOLVED, That this approval is granted pending further approval of said pipeline by the Conservation Advisory Council. Discussion followed on the floor. Acting Supt. of Public Works Fabbroni reported that he spoke to Betsy Darlington, Chair of the Conservation Advisory Council and she reaffirmed that through some communication the CAC became involved in the public hearing and by her observation the DEC had covered all the points that the CAC wanted. The CAC felt that CNG had responded to all their concerns in the proposal statement. Betsy Darlington will provide the Board with a letter to the effect that CNG had responded to the concerns of the CAC in their proposal statement. Mayor Gutenberger asked Acting Supt. Fabbroni if his understanding is correct that he had received verbal correspondence and had not received written correspondence. The Mayor stated that according to the resolution this approval is granted pending receipt of approval by the Conservation Advisory Council and CAC is only an advisory council and they do not have authority to approve anything. Commissioner Cox responded that he does not want to re -open the matter and stated that we have been advised by the CAC and that should be sufficient to go ahead with the resolution. Further discussion followed on the floor. Amending Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the last Resolved be stricken from the resolution. Attorney Marc Wheeler explained that he does not know how well the Board tracked the CNG pipeline proposal during the approval process and stated that there was a requirement for Federal approval which was obtained in May and then there was a requirement that the Public Service Commission approve this. He stated that in the context of that approval there was a Public Hearing in Albany, New York and a representative from CAC was involved in the Public Hearing. There was testimony presented and a stipulation agreement was reached. The order of the administrative law judge approving this project for the Public Service Commission was based on the stipulation that included DEC and CAC. Attorney Wheeler stated for this Board's information, CAC was involved in this project early on in the Public Hearing stage and perhaps its a simplistic view, but thinks that if there had been legitimate concerns, while they were involved in the hearing at the Public Service Commission level, those concerns would have probably been relayed. Main Motion as Amended A vote on the main motion as amended resulted as follows. Carried Unanimously -9- Water & Sewer Improvements - Town of Ithaca as Lead Agency The Town of Ithaca has presented the Engineer's Report on the proposed 1989 Water and Sewer improvements. They have asked that the Board of Public Works concur in the designation of the Ithaca Town Board as lead agency in the environmental review of this type 1 action. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Ithaca Town Board has requested this concurrence and WHEREAS, the Town of Ithaca has worked very closely with the Department of Public Works, planning and designing these improvements, now therefore be it RESOLVED, That the Board of Public Works concurs with the lead agency designation of the Ithaca Town Board in this matter. Carried Unanimously • • -10 - REPORT OF COUNCIL LIAISON: Letter Regarding Privitization of the Wastewater Treatment Plant Alderperson Nichols distributed to Board members a letter from him regarding the issue of privitization of the wastewater treatment plant. The letter was as follows: \,�Q, June 28, 1989 U\1iS ` 1 TO Board of Public Works FROM: Ben Nichols, Council Liaison :Whatever problems may exist in the pkesent or future operations of the water and wastewater treatment plants should be dealt with directly, within the framework of the City's continued direct control and operation of these public utilities. The provision of services that affect the lives and well-being of our citizens are too important to take any chances with their operation by private parties. Further we should not use the device of "privitization" to bypass the protections provided to our employees by CivilServiceLaw. I feel that this principle is so important that Common Council should state a firm policy that its public utilities will not be turned over to private operations. I will put a resolution to that effect on the agenda of Council's July meeting. I hope that prompt action by Council will result in the Board's use of its time more effectively in its consideration of any changes needed in the operation of the water and wastewater treatment plants. My proposed resolution will deal only with policy and is not related in any way to any individual personnel issue. Alderperson Nichols explained his recommendations to the Board. Discussion followed on the floor. Comm. Cox stated that he thinks that it is a mistake to take such a stance. He stated that he thinks it is the Boards intent to examine the issues and determine whether it is in the best interest of the City to keep it in the present condition or whether it might be better contracted out. Comm. Reeves stated that she believes Alderperson Nichols needs to hear the pros and cons on the issue from the Board. She does not think this is the time to voice an opinion until he has heard both sides of the issue. Alderperson Nichols stated that he understands the Commissioner's view and he respectfully disagrees with them. He stated that at least three years ago, when he was Chairman of the Water and Sewer Committee of the Board, the Superintendent suggested the idea and the committee discussed it briefly. The Superintendent then withdrew the suggestion and he thought it was a dead issue. He further stated that his intent is not to forestall a discussion but to put the Board under the situation where it knows what the boundary conditions of that discussion are so that the time is not wasted. Mayor Gutenberger said that the whole matter of privitization is an issue that is receiving attention all over the country. He said that personally he is opposed to the privitization of public jobs and public projects. However, it is an issue that he thinks should be looked into, that the City has the obligation to the public to see if there are other more efficient ways to manage and spend taxpayer dollars. He further said that he does not agree that it would be time wasted. It might be a valuable exercise either to find out that it might work and then discuss it or if it won't work, then we have some information to make that decision. REPORT OFCOUNCIL LIAISON Privatization Alderperson Nichols reported that the item on privatization that he presented to Common Council on July 5, 1989 was referred to ion the Budget and 1989 a ion meeting and Committeeof Council for interested parties care at their Julyy 27 27, , welcome and encouraged to attend. (N,WA • • WATER AND SEWER ITEMS: Proposed Change in Wording for Municipal Code - Water and Sewer Resolution By Commissioner Cox: Seconded by Commissioner Cannon WHEREAS; the New York State Department of Environmental Conservation has requested that the City modify its. sewer use ordinance contained in Chapter 245 - Water and Sewer of the Municipal Code; now, therefore, be it RESOLVED, That paragraph 3 of subsection 245.39-a, Part III, Section 1, Item 1.1 be modified to include the following statement: "The user charges shall be reviewed annually and the rates revised as necessary to insure that adequate revenues are, generated to pay for the cost of operation and maintenance, including replacement", and be it further RESOLVED, That the Board of Public Works forwards this proposed change to the Charter and Ordinance Committee for their consideration and action prior to its adoption by Common Council. Carried Unanimously -12 - WATER AND SEWER ITEMS: Sludge Disposal Agreement The Special Joint Sub -Committee met on August 22, 1989 and discussed sludge disposal concerns with Tompkins County Solid Waste staff. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the SJS has recommended that they join with the County to appeal to New York State concerning a recent ruling that declares sewage treatment plant sludge a non -recyclable material, and WHEREAS, the SJS requests that the County consider exempting and giving a waiver to the Ithaca Area Wastewater Treatment Facility concerning the recently enacted tipping charge, and WHEREAS, City staff and the County Solid Waste staff can arrive at an agreement concerning leachate from Caswell Road hauled to the Ithaca Area Wastewater Treatment Facility, thus possibly lowering the charges based on individual load strengths; now therefore, be it RESOLVED, That the Board of Public Works concurs with and endorses the Special Joint Sub -Committee's recommendations resulting from their meeting on August 22, 1989. City Engineer Gray stated that there is a request before the County's Public Works Committee on September 8, 1989 to raise the question about whether sewage sludge is a recyclable profit. The County Solid Waste Acts all along basically regarded that this is something that should be recyclable. There is included in the resolution that the County Board passed, a $40 tipping fee for next year. There is a waiverr for recyclable materials but the County, to date, does not consider sewage sludge to be recyclable. Their request in here for the exemption, is that they are asking that the County consider sewage sludge to be recyclable and if they do that then we would be exempt from paying the $40 tipping fee. In the process of discussing monies that we would pay them, the discussion of leachate came up. The Caswell Road facility has leachate coming in and it is a very mild to a weak sewage. We agreed that we would make that determination. The agreement was just based on its strength and we should make the determination and charge them accordingly. The dollars that they will save won't begin to reflect what we'll end up paying for the disposal of sewage sludge. It is not a one-for-one trade. Commissioner Cox remarked that he is having trouble understanding why the County would waive tipping fees on recyclable material. , If it is recyclable why is it going to the landfill. City Engineer Gray responded that if recyclable materials arrived that was separated from other materials, it would not go into their landfill --it will be recycled. That is not clear in tl\b their resolution but he inferred that from the way it was written. City Engineer Gray said there is a resolution that was passed by the County in 1982 and another one in 1986 or 1987 when the City agreed to build the septage facility to handle Countywide septage, including leachate. The County agreed to be the lead agent in the resolution of sludge disposal as a Countywide matter. The problem for the SJS and the City as a 70% bill payer is that the bills for disposing of sewage sludge are going to come due long before the County gets around to resolving this matter. The County has their hands full sighting the landfill, getting through the baling station, and just recycling. Further discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously WATER AND SEWER ITEMS: Slud a Dis osal at the IAWWTF Resolution Commissioner Sprague By Commissioner Cox: Seconded by the County will WHEREAS, the charge for sludge disposal a d will County be increase to $40/ton effective January 1990, and of beinglyeven least $80/ton in January 1991 with the p higher than that if we are required to haul sludge outside of the County for short periods of time, and ly osing of WHEREAS, the alternative means been amore topepriorityla edtop the more sludge by the County has no pressing problem of locating a new landfill, and WHEREAS, the SJS has endorsed the concept of exploring alternatives to landfilling the IAWWTF sludge in a time frame that would enable the IAWWTF an alternative efore, disposal method sometime in the spring of 1990; now, RESOLVED, That the SJS be authorized toproceed withing facilitirst phase of planning and design for a sludge by this Board contracting for professional services with Sterns and Wheler, Cazenovia, NY, at a cost not to xed $18,500 1 , h the Said d phase will include the submittal of an application York State Department of Environmental Conservation for such composting facility. Discussion followed on the floor. Commissioner Cox explained that the City is faced with a tremendous increase in the cost of sludge disposal the following on January 1, 1990 and the cost is likely to um year. Tompkins County is obligated to continuel bys gro ass t e the responsibility for ultimatetoge Newk State before stated that we must make application January 1, 1990, or establishing a composting facility will be difficult. CommissionerCox stated design onat this establishmentutiof a City on will enable us to do a preliminary composting facility and make application to the State for that -7 • facility. He stated if we proceed with these plans, it is likely that the County will join us in the effort. Acting Supt. Fabbroni reported that the City met with the County and the landfill and the transfer station are their priorities. He stated that the City would like to be in the position of being able to build their own composting facility. Commissioner Cox said that the cost of a composting facility will be a $3,000,000 to $4,000,000 investment. Commissioner Cox stated that the $18,000 in this resolution represents a preliminary design and the preparation of the application. A vote on the resolution resulted as follows: Carried Unanimously • • • -13- Pending Position Vacancies in Water and Sewer Division Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Director of Water and Sewer Operations will retire on January 12, 1990 with 38 years of service and the Senior Engineering Technician will retire on February 2, 1990 with 27 years of service, and WHEREAS, the Board of Public Works recognizes the impact of the loss of this valuable experience to the department and wishes to reduce the impact; now, therefore, be it RESOLVED, That the board recommend the creation of parallel positions to allow the overlap of persons holding this position, providing that the parallel position lapses at the retirement of the existing appointees and be it further RESOLVED, That these positions be funded by appropriations from the Water Fund to Water Administration account F8311.110 and from the Sewer Fund to Sewer Administration account G8111.110 in the amounts of $8,800 and $13,100 respectively. City Engineer Gray explained that it necessary for the replacement for these positions to train with the persons who will retire. Engineer Gray further explained that he wanted the opportunity and the funds set aside to cover the additional positions that will be necessary during this transition. Commissioner Cox asked Engineer Gray what Civil Service and Personnel had to offer for assistance in the replacement of the retiring staff and staffing changes. City Engineer Gray responded that the usual approach is to request the positions to be advertised and the union then requests the positions to be filled in-house. Civil Service will make some determination based on the union's request. Engineer Gray stated that he expects these replacements to be made in- house but does expect two lower positions will be hired from the outside. Further discussion followed on the floor. Acting Supt. Fabbroni explained that it is replacement for the Director of Water position as a vacancy would leave the City necessary to prepare a and Sewer Operations vulnerable. City Engineer Gray responded that when the Director of Water and Sewer Operations retires he will make a temporary appointment to his position from within the ranks. Motion to Table By Commissioner Cox: Seconded by Commissioner Daley RESOLVED, That the Pending Position Vacancies in Water and Sewer Division resolution be tabled. Carried Unanimously -14- CREEKS, BRIDGES AND PARKS ITEMS: Southwest Drainage Study The City has a long term interest in completing a study of drainage on South Hill as it effects Spencer Road, Elmira Road and any future development in the southwest part of the City. The City Engineer's Office has completed a preliminary drainage study. Before going on to the drainage design the preliminary study should be verified. Resolution By Comm. Reeves: Seconded by Comm. Sprague WHEREAS, the City has received a proposal from Cornell for a Run-off Calibration Study for the period of November 1, 1989 through December 1, 1990; now, therefore, be it RESOLVED, That the Superintendent of Public Works is authorized to enter into an agreement with Cornell for this study as outlined in their Research Agreement for OSP No. 18652 in the amount of $12,000 following review and approval by the City Attorney. Discussion followed on the floor. A vote on the resolution resulted as follows: • Carried Unanimously WATER & SEWER Page Request for Expungement of Late Penalty on Water/Sewer Bills 1 Special Joint Sub -Committee 2 SJS Proposal - Monkey Run Water and Sewer District 3 O&M Aid 4 Community Gardens Water Service 5 Water and Sewer Hook-up Bills 6 Old Sewage Treatment Plant - Science Center proposal 7 Proposed pipeline right-of-way 8 Town of Ithaca Water and Sewer Improvements 9 Privatization 10 Change in wording for Municipal Code - Water and Sewer 11 Joint Sludge Disposal Agreement with Tompkins County 12 Pending Vacancies in the Water & Sewer Division 13 Southwest Drainage Study 14 • -1 - SPECIAL ORDER OF BUSINESS: Public Hearing - Sidewalk Assessments Resolution to Open Public Hearing By Commissioner Stone: Seconded by Commissioner Reeves RESOLVED, That the public hearing on Sidewalk Assessments be declared open. Carried Unanimously Angelo DiGiacomo - 326 Winthrop Drive, Ithaca, addressed the Board in regard to a West Buffalo Street parcel and stated that he was never notified he would be assessed for -this work. He commented on the outstanding workmanship and that he is pleased that the City was able to invest money to upgrade some of the properties on the West. Side. Mr. DiGiacomo also stated he felt that he should have been made more aware of the fact that he would be assessed and wished that he had received a written notice. Bill Watt - 700 West Buffalo Street, Ithaca, NY stated that he felt the whole City should share in the cost of sidewalk construction regardless of whether it commercial or residential. He further stated that he thinks there might be a miscalculation on the footage assessed to his property. Discussion followed on the floor. City Engineer Gray will. follow up for Mr. Watt on the calculation of his assessment. Lynne Gifford from the Engineering Department explained how the notification of the project was handled. Engineer Gray stated that the legal obligations, according to the City Charter, have been met. Resolution to Close Public Hearing By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Public Hearing on Sidewalk Assessments be declared closed. Carried Unanimously Mayor Gutenberger requested that the sidewalk assessment issue be referred to the Committee of the Whole for discussion and the decision of the Committee be brought back to the Board at their next meeting on January 25, 1989. HIGHWAY ITEMS: Establishment of Public Hearing for Sidewalk Repairs Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That May 10, 1989 at 4:00 P.M. be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a notice will be given the opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Unanimously Public Hearing - Sidewalk Repairs Resolution to Open Public Hearing By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That the public hearing on Sidewalk Repairs be declared open. Carried Unanimously William Tompkins - 216 University Avenue, Ithaca, New York a condemnation notice from the City of Ithaca regarding the addressed the Board of Public Works and stated he has received sidewalk in front of his property. He stated that the sidewalk does have some spawling but does not agree that the width between, joints is excessive and cited several sidewalks throughout the City in need of repair. Discussion followed in regard to regulations and standards for sidewalks in the City of Ithaca. Engineer Gray explained that the City is aware that there are many sidewalks in need of repair. He further explained that the City sidewalks are divided into segments. They are inspected and repaired one segment at a time. Resolution By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That the Board of Public Works requests Mr. William Tompkins of 216 University Avenue and the City of Ithaca Engineering Department staff to work out a method acceptable to the staff for patching the existing sidewalk and correcting deficiencies. Carried Unanimously Laurence Vollel - House Manager, Omega Tau Sigma House, 200 Willard Way, Ithaca, NY. Ms. Vollel addressed the Board of Public Works in regard to the condemnation notice for sidewalk repairs and requested an extension to enable them to work through their alumni for funds for repairs. 41/ Discussion and questions followed on the floor. • Mayor Gutenberger requested that the President of the alumni contact theCity in regard to the sidewalk repairs. Engineer Gray responded to the questions from the Board members and stated that the Board of Public Works will award the contract for sidewalks today (May 10., 1989) and it willtake sixty days to work through the contract. The sidewalk contracts should be completed by July 1, 1989. If an extension is granted to September 1, 1989 for sidewalk repair and it is requested that the City do the work, it will not be done under the 1989 contract. Engineer Gray stated that the City could issue a permit to Omega Tau Sigma House as an indication of intention to do the repairs. The permit is for thirty (30) days and the work must be started within the thirty day period. Mayor Gutenberger stated that it will not be necessary for the Board of Public Works to grant an extension to Omega Tau Sigma House today as long as they contact the City Engineers office and make arrangements to get a permit for the sidewalk repairs in the appropriate time. Recommendations of Engineer Gray will be followed by Omega Tau Sigma House. Shelby Hilderbrand - 102 Willard Way, Ithaca, NY, addressed the Board of Public Works with questions regarding the condemnation notice he has received for sidewalks on his property. He reported that one section of his sidewalk that needs replacement is due to the removal of a tree by the City staff. Mr. Hilderbrand requested that a City of Ithaca staff member come out and explain the items sited for removal or replacement to him. Discussion followed on the floor. Mr. Hilderbrand will meet with the City of Ithaca staff in regard to the sidewalk repairs. Bruce Laine - House Manager of the Seal and Serpent Fraternity - 305 Thurston Avenue, Ithaca, NY —requested an extension of the condemnation notice for sidewalk repairs on their property. He explained that an extension is necessary to enable approval for funding from their Alumni Incorporation Board. The Board will not meet until June 8, 1989. The President of the Board has requested that the fraternity seek proposals from area contractors to present to the Board. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the Board of Public Works grant a one-week extension of the deadline of the condemnation notice to the Seal and Serpent Fraternity. Carried Unanimlusly Supt. of Public Works Dougherty reported that he has received thirteen (13) letters concerning sidewalks and they are a part of this Public Hearing. He reported that they are requesting extensions for sidewalk repairs. Motion to Refer to the Committee of the Whole Resolution By Commissioner Cox: Seconded by Commissioner -Daley RESOLVED, That the correspondence regarding sidewalks received by the staff be entered into the record as part of this public hearing and referred to the Committee of the Whole with the "power to act" on an individual basis on each of these requests at their meeting on May 17, 1989. Carried Unanimously Commissioner Daley requested that the Board of Public Works answer as many of the following requestsas possible today before 6:00 P.M. Name Elliot Carlin Phi Sigma Kappa John Hicks Lawrence Quillian Jerry Hersh Betty D. Friedlander Carl Sagan Corne 11 Franklin Moore Kappa Delta Resolution to Close Public Hearing By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the public hearing on sidewalk repairs be declared closed. Address 121 Heights Court 702 University Avenue 203 Highland Road 105 Westborne Lane 402 N. Cayuga Street 110 Triphammer Road 900 Stewart Avenue Various (11 locations) 116 Dearborn Place 109 Triphammer Carried Unanimously • • PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Marion VanLone - 115 Brandon Place addressed the Board regarding a damaged sidewalk in front of her house. Ms. VanLone stated that she has received notification that this sidewalk would be repaired at her expense. She feels that repairing this sidewalk is not her responsibility as the sidewalk was damaged due to City snow plows. Ms. Van Lone presented the Board with pictures of the damaged sidewalk as well as pictures of tracks made on her lawn by City snow plows. Ms. Van Lone has contacted Lynn Gifford from the City Engineer's office who concurred that this damage was caused by the plows. Motion to Refer to the Committee of the Whole By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the damaged sidewalk at 115 Brandon Place be referred to the Committee of the Whole for their meeting on December 6, 1989. Carried Unanimously Sidewalks on Valley Road Marion VanLone also expressed to the Board her concern that there are no sidewalks along Valley Road. She explained that the children on Brandon Place use this route to go to Belle Sherman Elementary School and must walk on the road. HIGHWAY ITEMS: Sidewalks at 115 Brandon Place Mrs. Van Loan approached the BPW about her sidewalk and curb at 115 Brandon Place. This sidewalk and curb is badly broken up and in need of repair, and she is requesting compensation for repair as she feels that trucks and City vehicles use this curb and this resulted in the damage. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, The Board wishes to investigate this problem to reach a mutual agreement between Mrs. Van Loan and the City; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to investigate the curb and sidewalks at 115 Brandon Place, and be it further RESOLVED, That, if based on Staff's evidence, the damage to the curb and sidewalk was the result of City vehicles, the City will replace the curb and sidewalk. Discussion followed with Acting Supt. Fabbroni mentioning that he has talked with Henry Blake regarding this matter and it was his impression that the sidewalk was not damaged by a City vehicle but was in poor condition because it was old. A vote on the resolution resulted as follows: Carried Unanimously -2- Elmira Road Sidewalks Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the Board is trying to determine the need for sidewalk installation on the Elmira Road and WHEREAS, the amount of existing pedestrian traffic is unknown, now therefore be it RESOLVED, That staff be directed to take pedestrian counts in the Elmira Road area after winter weather has ended. Discussion followed in regard to the area where the pedestrian counts would be taken. Carried Unanimously • -3 - REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Hudson Street Improvements Superintendent Dougherty distributed the Hudson Street Improvements han_doit- material that will be used for the Hudson Street project and reported that the first of three meetings will be held on February 8, 1989 at South Hill School at 7:00 p.m. The residents in the area have been notified of the meeting. 1 COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger. reported he has received a letter and petition with several signatures from South Hill residents in regard \; to the Hudson Street Project. He wanted to confirm that all of the commissioners: hal received a copy. Memo to Hudson Street Residents Supt. Dougherty referred to a memo to the Hudson Street residents from Alderperson Lytel in regard to the BPW/COW meeting of 7)\° March 15, 1989. There is a correction to the memo in regard \,� to the installation of a flashing light. Supt. Dougherty stated that there has not been a decision to install a flashing light at the school. Hudson Street Reconstruction The reconstruction of Hudson Street has been in the active design stage for several months and meetings have been held with interested residents of the area. These meetings have produced a number of viable requests and suggestions. In addition, investigations have indicated more work should be done such as storm sewer replacement. The finish design and the bidding procedures of the project, as it now stands, would limit potential -bidders, restrict the construction schedule, and possibly produce a completion date that would carry over into 1990. Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS the Hudson Street Reconstruction Project has grown in scope, and WHEREAS to bid this project in the near future would seriously limit the construction schedule and probably limit the number of interested bidders, and WHEREAS to limit the project biddingande construction flexibility in such a way would undoubtably n costs and might even reduce the caliber of the finished product, now therefore be it RESOLVED, That the Hudson Street constructid be ot Project start-up date be established as April199 1, 411further RpSOLVED, That the design phase continue to produce plans, specifications and contract to go to interested potential bidders by December asons for Discussion followed on the eofrPublicto eWorks Dougherty delaying the project. Superintendent explained the bidding process. The City is attempting to procedures to allow for the design phase of reconstruction prrveeojecop ts to occur 1 -year p ear before the project starts. A vote on the resolution resulted as follows: Carried Unanimously HIGHWAY ITEMS: Hu son Street Sidewalks The installation of sidewalks on a portion of the west side of Hudson Street in the thevicinity safetyoofthe theSouth schoollchildrenSchool would greatly increase Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the Board of Public Works orders that sidewalks be installed on the west side of Hudson Street from Hillview Place to Hudson Place, and be it further RESOLVED, That the usual procedure be established for the payment of the costs of installation and be it further RESOLVED, That any uriustal costs that are be borneebylthefpropertymovement of the bank and water main, will not owner, only the installation of the sidewalk itself, and be it further RESOLVED, That the sidewalks be ordered constructed in conjunction with the reconstruction of Hudson Street in the vicinity of the school. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • • -3a- Flashing Light at South Hill School Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS additional safety features are apparently needed at the school on Hudson Street near Crescent Place, and WHEREAS the most logical time to install these lights is during the reconstruction of the street, now therefore be it RESOLVED, That the reconstruction project for Hudson Street include a flashing light for school children at this location. Carried Unanimously HIGHWAY ITEMS: Hudson Street Reconstruction By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, the Board of Public Works received a request for a traffic light at the intersection of Hudson Street and Coddington Road, and WHEREAS, the Board feels that the installation of a traffic light at this intersection is not necessary at this time, now therefore be it RESOLVED, That the Board of Public Works denies the request for a traffic light at the intersection of Hudson Street and Coddington Road. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Hudson Street Reconstruction Susan Cummings, 2nd Ward Alderperson addressed the Board in regards to the Hudson Street reconstruction project. Alderperson Cummings expressed her thanks to the Board and the staff for all of their hard work on this project. She feels there will still be ongoing discussions on the subject of signalization and traffic control for that area. Alderperson Cummings wanted to confirm the fact that replacement trees as well as extra trees were included in the Specs of this project. Acting Supt. Fabbroni stated that there will be at least one for one replacement of trees and possibly more if it is possible under the budget constraints. Further discussion followed on the possibility of experimenting with the new bare root technique which is less expensive than regular tree planting. Hudson Street Reconstruction Resolution By Commissioner Sprague: Seconded by Commissioner Daley 1. WHEREAS, this Board of Public Works is considering authorization to proceed with the reconstruction of Hudson Street, a project which will rebuild the existing street including, but not limited to, improvements to sub -base, base, pavement, curb, storm sewer, pedestrian safety, motorist field of vision, re -landscaping, and watermains principally within the right-of-way, with minor exceptions. 2. This project is an Unlisted Action for which the Board of Public Works has been legislatively determined to act as Lead Agency for environmental review. The City Conservation Advisory Council (CAC) is a responding interested agency whose input and involvement have been included for coordinated review. 3. The Department of Public Works has recommended a negative determination of environmental significance for this action. Now, therefore, be it RESOLVED, That the Board of Public Works, acting as Lead Agency in the environment review of this Unlisted Action, hereby does make a negative determination of environmental significance of the project as first described and mitigated in Parts I, II, and III of the City SEQRA Long Form and subsequently further mitigated by staff response to concerns of the City CAC and other interested citizens. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously *n8 • • -4 - HIGHWAY ITEMS: Encroachment Request at 900 West State Street The owners of the property at 900 West State Street have requested a long-term agreement for an encroachment on the West Seneca Street' -right-of-way. Resolution v By Commissioner Sprague: Seconded by Commissioner Reees WHEREAS, the building encroaches onto West Seneca Street 6.6 feet and WHEREAS, the Route 9.6 Relocation Project will probably include the reconstruction of this portion of West Seneca Street, now therefore be it RESOLVED, That the owners of the property at 900 West State Street be offered a revocable, renewable license for the encroachment as shown on the survey -map provided. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Stuart Lewis - 120 East State Street - addressed the Board of Public Works and reported that he is in the process of re -modeling Holley's store and that due to construction proceedures, the building may encroach 11 inches onto the City sidewalk. Mr. Lewis presented drawings of the design and explained the construction proceedures. He further stated that it is necessary that the re -modeling be completed by August 15, 1989 and needs to obtain a building permit as soon as possible. Asst. City Attorney Beers-Schnock explained to Mr. Lewis that the proceedure requires an encroachment agreement between the City of Ithaca and the property owner. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the encroachment request of Mr. Stuart Lewis for 120 East State Street be referred to the Committee of the Whole for their meeting of March 1, 1989, and report back to the Board at their March 8, 1989 meeting. Carried Unanimously COft-114Li•eC� Encroachment Request A request was received from Stuart Lewis, owner of Holleys on the Commons, for an encroachment agreement. Resolution By Commissioner Cannon: Seconded by Commissioner Cox RESOLVED, That the request of Stuart Lewis be approved pending approval by the City Attorney and the Superintendent of Public Works with the standard encroachment fees. Discussion followed in regard to how far the building will encroach on City property. A vote on the resolution resulted as follows: Carried Unanimously Encroachment Request at 205 West Court Street A request was received from the owners of the property at 205 West Court Street requesting an agreement to allow a continuing encroachment on the street right-of-way at that address. 3\ Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the request for the encroachment shown on a survey map of 205 West Court Street be approved. Said agreement to be in a form and manner approved by the City Attorney and the Mayor be authorized to sign said agreement. Carried Unanimously Encroachment - 132 University Avenue Commissioner Reeves asked Assistant Attorney Beers-Schnock if the encroachment request for 132 University Avenue has been resolved. Assistant City Attorney Beers-Schnock stated that the encroachment was for steps and explained that they are working on this request. The City Attorney's office is now waiting for an �I) appropriate policy determination from the City Engineer's office. Encroachment on Dryden Road Superintendent Dougherty reported he has received an encroachment request, via the City's Building Department, for a proposed canopy to be constructed on Aladin's Restaurant on Dryden Road. He explained that the proposed canopy would be entirely on the street right-of-way and he has directed his staff not toapprove anything in connection with this request. He stated that he would assume someone would come before the Board with this• request. Discussion followed on the floor. HIGHWAY ITEMS: Muffin Madness The owners of Muffin Madness doing business at 304 East State Street, have requested a license to install a.removable bench in front of their store at the Aurora Street entrance. It is their intention to remove this bench when the store is not open for business. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, the request of the owners of Muffin Madness will not materially reduce the capacity of the sidewalk and 411 WHEREAS, their intended use of this bench would seem to fit into the shopping characteristics in the area, now therefore be it RESOLVED, That this request be approved and be it further RESOLVED, That the Superintendent be directed to issue a license under the usual terms and conditions. Carried Unanimously HIGHWAY ITEMS: Ithaca Times Encroachment Request The Ithaca Times is requesting a renewable revocable license agreement for a proposed balcony and an encroachment agreeinen1 for the existing stairway at their property at 109-111.North1::..; Cayuga Street. Resolution By Commissioner Sprague: Seconde by Commissioner Cox RESOLVED, That the;request_ of to Ithaca=Times be granted and that the City Attorney_ be requested- -o prepare the usual encroachment -agreement. -.3 -= Discussion followed' on ,the. --floor.. Supt. Dougherty staated that we .,n encroachment agreement for an e° want to create an 'encroachment, we usually give them permission o renewable annually at a fee.- s Further discussion followed_ n..rl for the balcony andan encroachme< Tabling • Motion - By Commissioner Cannon: Seconded.by Commidsioner Reeves RESOLVED, That_the'Ithaca Timesbncroachment Request Resolution be tabled. rmally:wbuld prepare the usual isting_sairway but when they s -in the1.;,case of this balcony, the lic`nse agreement which is gard,.to4he need for a license t. for the stairway. Ithaca Times Encroachment Request By Comm. Cannon: Seconded by Comm. Daley WHEREAS, the Board of Public Works has. plans for exterior renovation of the presently being remodeled on North Cayuga Carried Unanimously favorably reviewed the Ithaca Times building Street, and WHEREAS, the existing exterior stairway to the first floor level would require an encroachment agreement, and WHEREAS, the proposed balcony would require a revocable annual license agreement; now, therefore, be it RESOLVED, That the Board of Public Works grants an encroachment for the life of the existing stairway, and be it further RESOLVED, That an annual license be granted in an amount to be determined by the Board for the encroachment of 144 square feet of the balcony over the City property. Carried Unanimously (gc15°' REPORT OF CITY ATTORNEY: Encroachment Request for 414 Spencer Road Asst. City Attorney Beers -Schnook requested the encroachment agreement request for 414 Spencer Road be referred to the Committee of the Whole. Resolution to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the Encroachment Agreement request for 414 Spencer Road be referred to the Committee of the Whole for their meeting on August 23, 1989. Carried Unanimously Encroachment Request at 414 Spencer Road A request was received from J. Frederick and Julia M. Welling of Houston, Texas, property owners of 414 Spencer Road for an encroachment agreement at that same address. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, after reviewing this request, the Board decided that the building proper should be permitted as an encroachment agreement, and the overhanging roof and drive-through should be granted through a license agreement; now, therefore, be it RESOLVED, That the Board of Public Works grants an encroachment for the building proper and a license agreement for the overhanging roof and drive-through according to usual terms, and be it further RESOLVED, That the Board requests that prior to any revocation to the above agreements, the Landmarks Preservation Commission be given the opportunity to review such agreements, and be it further RESOLVED, That the Mayor is hereby authorized to execute the necessary documents on behalf of the City. Vice Chair Reeves explained that this property is on the corner of Spencer and Meadow Streets and that the drive-through overhang is on City property. City Engineer Gray suggested that the Board of Public Works do a license agreement. Commissioner Cannon asked the Board if the reason for an encroachment agreement was that the owners were going to dispose of the property. Asst. City Attorney Beers-Schnock explained that this was the usual form request from an attorney and explained that the property was subject to a purchase offer at this time. Commissioner Daley reported that this property does have some historical value due to the stone pillars. The Landmarks Preservation Commission wanted to make sure that they would have some opportunity to comment. Asst. City Attorney Beers-Schnock asked if it was the intent of the Committee of the Whole to bind the City and the property owners by this resolution, or was the intent to make it just a recommendation for consideration or is it intended to make it a condition of the agreement. 1 \ b Commissioner Sprague answered that he would hope that it would be just a consideration and not contingent. Commissioner Daley said that it would be binding only on the City not on the property. Commissioner Sprague stated that he does not understand the meaning of the way it is worded in regard to any revocation of the above agreements. Commissioner Daley responded that the Board can revoke a license if in the opinion of the Board that that space that is now an encroachment is necessary for widening the street or some other necessary improvements to the intersection. We can revoke a license but we cannot revoke an encroachment, which is the reason for having a license rather than an encroachment. Commissioner Daley wanted the Landmarks Preservation Commission to at least review it to make sure that in that process we didn't just decide to remove some structure that might have some historical merit to it. We can't control what the owner does, only whether the City decides to tear it down. City Engineer Gray asked if it would be cleaner if you leave that be reviewed by the out and just request that the property Landmarks Commission for its consideration if that's what you are concerned about. Further discussion followed on the floor•Commnl would not want to obligations to chase around with the saddlelsioner owner with eany thatd he certainly hr wanted ttear the dthe Landmarks Preservation Commission commission if the own porch or that Council Liaison Nichols stated onh City the owner ertyisasking Commoner needs e for the eteara°itedownt ethen he presumably no long n wants t encroachment. to sell the Commissioner Cox stated that the owners are going upsome legalities. property, this is just cleaning A vote on the resolution resulted as follows: Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Dick Jayne - from Village Real Estate, addressed the Board about the encroachment on the property at 414 Spencer Road. He stated this is a corner property and there is an encroachment problem on both streets in regard to the right-of-way. Mr. Jayne stated that Mr. McKay is now attempting to sell this property and what • the City is saying is that a license must be purchased each year. 13�s , He stated there is also a problem as the contract states that 1 upon sixty days notice the owner of this property can be forced. to tear down the carport, at the owners expense. Mr. Jayne described the property and the portion that encroaches on the right-of way 7-1/2 feet. Jim McKay - Owner of the property at 414 Spencer Road gave background information on his property. He explained that this house was built in the 1920 when Meadow Street was the Old Spencer Road. Mr. McKay stated that he cannot understand why there is an encroachment problem now if the land was there before it became a City property. • • Asst. City Attorney Beers-Schnock explained the procedure for an encroachment agreement and stated that it was based on the current survey and current existing conditions on the property. She reported that she has not been given any history, as far as appropriations by the City, or any other information concerning title or description of the property. She explained that an encroachment does exist now in the right-of-way as the right-of- way exists at this time; a property owner does not acquire a right to encroach by what might be termed as adverse possession or by a prescriptive easement, in part because of the nature of the highways and streets. Acting Chair Daley requested that Jim McKay or his attorney contact Asst. City Attorney Beers-Schnock in regard to the encroachment at 414 Spencer Road. He stated that if there is a need for an adjustment, based on the findings that are presented to her, it will again be brought before the Board of Public Works for action. Acting Chair Daley explained that the Board acted on the information that was presented to them and that if there is additional information, it should be presented to the City Attorney's office for review. Commissioner Cox stated that the Board may be delaying a transaction and asked what Mr. McKay wants from the Board. Mr. Jayne responded that they want different wording, in the contract. He stated that the fact that the owner would be required to tear this property down on sixty -days notice is unreasonable. The house has been there for a long time and it is unlikely that one block section of Meadow Street is every going to be a thoroughfare to any place. He explained that the concrete pillars are a safety factor and they do not interfere with traffic. Asst. City Attorney Beers-Schnoqk stated that theway zn� encroachment exists now, the owner could be directed to tear it 1 down now without any notice as it is an encroachment on City 'IP right-of-way. Acting Chair Daley stated that he wants this to be referred to Mr. McKay's attorney and the City Attorney. He stated that the Board of Public Works voted based on the information that was presented to them and until there is other evidence that we can deal with he doesn't think that this Board can make any changes. Further discussion followed in regard to this encroachment. Encroachment at 414 Spencer Road Asst. City Attorney Beers Sgoadck isr stillsd that the under consideration encroachment situation for 414 SpencerMazza has the City Attorney's office. She reported that Atty. supplied a new map and new information for consideration. Commissioner Reeves reported that this item is listed on tht. e Committee of the Whole Agenda e °meeting October 4, this matter 9 and aske caned nssbe City Attorney to attend settled. Commissioner Cox asked Assts holding ty Attorney up theerclosingck on if this the Board of Public works wa property. Asst. City Attorney Beers-Schnock agreed that the closing cannot be completed until the encroachment issue is settled. PETITIONS AND HEARINGS 3Snyder Hill Rd. addresBOARD: a he Board and regard �\ �� that DeKayhe- 403 sister and brother -in stated 0 \ resenting his si Mr. DeKay ICA their was representing at 414 Spencer Rd. toh hproperty requesting a simple variance. The that he is a simple tax payer 20 and if there is bildin has been at this location since his sisters rs property an e ncroachment, g the road is encroaching e this Mayor Gutenberger asked the Commissionerteefof the Whole request for a variance has been discussed in the Daley responded that the Committee ittee of that the Wholea letter Commissioner request once andfor a discussed the variance req resent location as eceived from Attorney Mazza refers to a claim asking r to remain in its p long as allow the building it stands, which is what he ownerlginal encroachment longpassed give agreement that the BPW P Mr. DeKay responded that there is no encroachment agreement but they are being charged $50.00 per year for the license fee with a 60 day notice to tear it down if something comes along. He asked why he should have to tear down part of a building that was there before the road came by. The buyer of this property does not want to pay somebody to come and tear down an overhang and wants to be guaranteed that this will not happen and not cost her money. Commissioner Daley responded that the disagreement is with an addition, which is a car port, that is not part of the house. A normal encroachment agreement was issued for the life of the house. Commissioner Cox stated that there was a taking of the property sometime after the building was constructed that involved Meadow St. and Elmira Rd. prior to annexation of that portion of the City. He reported that this issue was referred to the City Attorney's office 4-6 weeks ago and the Board has not received any response at this time. Acting Supt. Fabbroni remarked that there is a question as to how and when the road right-of-way became 66 feet. Commissioner Reeves stated that at the August 30, 1989 BPW meeting a resolution was passed specifying encroachment versus license agreement and in September 1989 when the issue came before the Board again, it was referred to the City Attorney's office. She stated that the BPW specified encroachment for the house and license agreement for the drive through, but the Attorney's office said we could not do that. Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the issue of the encroachment agreement for the property at 414 Spencer Road be referred to the Committee of the Whole, with the power to act, for their next meeting on October 18, 1989. Carried Unanimously kot*c‘ REPORT OF CITY ATTORNEY: Encroachment Request - 108 Water Street Asst. City Attorney Beers-Schnock reported that she has an encroachment request for a paved driveway that encroaches on • the property at the Water Filtration Plant. She explained that this situation involves encroachment on City property as opposed to streets or highways and the analysis is different. City Engineer Gray gave a brief description of the 108 Water Street property. Resolution to Refer to the Committee of the Whole By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the Encroachment Agreement request for 108 Water Street be referred to the Committee of the Whole for review at their meeting on September 20, 1989. Carried Unanimously HIGHWAY ITEMS: Request for Easement at 108 Water Street A request was received for an easement agreement from Mrs. Vivian • F. Laube at 108 Water Street. Mrs. Laube's paved driveway crosses the City's Water Filter Plant's property, and this driveway cannot be relocated. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, staff has looked at the above property and determined that the City would not want to ever build a structure on this property because it is over a 24" raw water main, and WHEREAS, the City driveway at the very northwest corner encroaches on Mrs. Laube's property; now, therefore, be it RESOLVED, That the Board of Public Works approves an easement for the driveway of the 108 Water Street in exchange for a driveway easement to the City of approximately the same square footage along the northwest portion of the property at 108 Water Street, and provided that Mrs. Laube supply an updated survey showing the location and dimensions of the current driveways, granite curb line, underground utilities, and meter pit, and upon the usual terms and conditions handled through the City Attorney. Carried Unanimously • REPORT OF THE CITY ATTORNEY: Encroachment Request Asst. City Attorney Beers-Schnock reported that the City Attorney has received an encroachment agreement request for 601 South Cayuga Street and asked the Board to refer this request to the Committee of the Whole for their meeting on October 4, 1989. Motion to Refer to the Committee Resolution By Commissioner Daley: Seconded RESOLVED, That the encroachment Cayuga Street be referred to the next meeting on October 4, 1989. of the Whole by Commissioner Sprague agreement request for 601 South Committee of the Whole for their Carried Unanimously HIGHWAY ITEMS: Encroachment Request at 601 South Cayuga Street Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, The Board of Public Works received a request from the property owners at 601 South Cayuga Street for an encroachment agreement at that address; now, therefore, be it RESOLVED, That the Board of Public Works approves the encroachment agreement at 601 South Cayuga Street under the usual terms contingent upon the submittal of an updated survey indicating the exact amount of encroachment onto City property, and pending final approval from the City Attorney's office, and be it further RESOLVED, That the Mayor is authorized to execute the encroachment agreement on behalf of the City of Ithaca. Carried Unanimously HIGHWAY ITEMS Encroachment Request at 209 Cascadilla Street A request was received from Allyson Yarbrough of 209 Cascadilla Street for an encroachment agreement at that same address. Resolution By Comm. Sprague: Seconded by Comm. Cox WHEREAS, review of the survey map shows the porch on the north side of the building encroaches onto the City right-of-way for a distance of 3.84 feet, now therefore be it RESOLVED, that the Board of Public Works a the encroachment request at 209 Cascadilla Street under the susual terms handled by the City Attorney and that the Mayor is hereby authorized to execute the agreement and necessary documents. CARRIED UNANIMOUSLY -5 - Recycling 1 Commissioner Reeves reported that the City/Town/County Committee on solid waste held a meeting on Thursday, March 17, 1989 • in regard to the baling and transfer station. She asked0 that a representative from the County be invited to a BPW 317 meeting to give a brief overview of their plans. BUILDINGS AND PROPERTIES ITEMS: Tompkins County Proposed Baling Station Site at Commercial Avenue Tompkins County is proposing to construct a baling station on Commercial Avenue. Resolution By: Comm. Cannon: Seconded by Comm. Daley WHEREAS, this site is at a location where there already is a high volume of traffic and WHEREAS, at a recent Common Council meeting, many merchants in the Elmira Road/Commercial Avenue area voiced their opposition to this baling station's location, and WHEREAS, the County does have other sites available that could be investigated for this purpose, now therefore be it RESOLVED, That the Board of Public Works agrees that the • Commercial Avenue site is not appropriate for the County's baling station, and be it further RESOLVED, That the Board of Public Works respectfully renders this opinion to Common Council for their consideration. Discussion followed on the floor. It was the consensus of the Board that because this resolution would not have a significant impact on Common Council and it could have negative effects on the working relationship between the County and the City it would be in the best interest of all parties to withdraw this resolution. • • • • -6- HIGHWAY ITEMS: Route 13 Street Lights A proposal dated February 23, 1989 has been received from NYSEG regarding the street lights on Route 13 and the adjoining area. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the proposal by NYSEG dated February 23, 1989 be approved and be it further RESOLVED, That the Superintendent be directed to notify NYSEG to proceed with the changes outlined and reflectors be installed in the Flat -Iron Bridge area. Discussion followed in regard to lighting in this area. A vote on the resolution resulted as follows: Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Street Lighting 411 Commissioner Reeves read the following letter to the Board of Public Works from Lew Durland, Coordinator of the Ithaca Energy Commission in regard to street lighting: "I regret that I can not attend this evening's meeting of the Board of Public Works. However, I wish to reiterate my request that the Board approve item 13 C on the agenda, that of replacing the City's mercury vapor street lights with high pressure sodium street lights. The proposal has the unanimous support of the Energy Commission. The proposed change would save the City $25,000 a year, would maintain or increase the existing lighting output and would cost the City nothing to implement. The 768,000 Kilowatt-hours per year of electricity saved would equal 10% of the annual energy produced by the proposed Fall Creek hydropower plant. In my four years on the Energy Commission, I have not seen another proposal that would benefit the City so much. I respectfully request that the proposal be approved." Street Lights The Energy Commission has recommended that the City change its street light system from mercury vapor lights to high pressure sodium lights to save energy. Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, New York State Electric and Gas has presented a proposal to the City that indicates the annual cost savings to be the approximate amount of $25,000 and WHEREAS the City agrees that this effort should be made to save energy, now therefore be it RESOLVED, That the program presented by NYSEG be approved and that NYSEG be directed to make the change in the street lighting system, and be it further RESOLVED, That the City retains the right to approve the schedule of changeover and to designate the particular light bulbs to be used. Disucssion followed in regard to the energy savings of kilowatt hours for the City of Ithaca. A vote on the resolution resulted as follows: Carried Unanimously • • SOLID WASTE ITEMS: Yard Waste Clean-up Staff has recommended that the City initiate a program of collection of yard wastes in the City. Resolution By Commissioner Reeves: Seconded by Commissioner Stone WHEREAS the collection of yard wastes by the City would be a logical service to the residents and WHEREAS such a collection of these materials will not be deposited in the landfill, now therefore be it RESOLVED, That the week of April 24, 1989 be designated for a special pick-up of yard wastes under rules promulgated by the Superintendent of Public Works. Carried Unanimously -9 - SOLID WASTE ITEMS: Recycling Violations at 117 Stewart Avenue A request was received from Mr. Gerard C. Cox of 117 Stewart Avenue for expungement of two recycling violations due to newspaper found in the trash at that address. Mr. Cox explained that the newspapers found were used and grease stained. .Resolution By -Commissioner Reeves: Seconded by Commissioner Cox WHEREAS,the Board of Public Works reviewed Mr. Cox's request and agree that the citations were written in error since the newspaper found could not be recycled, now therefore be it RESOLVED, 'ihat Mr. Cox's two recycling violations for newspaper in the trash at 117 Stewart Avenue be expunged, and be it further RESOLVED, That the Board of Public Works look into establishing a more systematic appeal process for recycling violations. Discussion followed on the floor. Asst. Supt. Fabbroni spoke for the record. He stated that the recycling ordinance in place calls for a special pick-up charge for residents after the first violation. The Department of Public Works has instituted a system where there could be at least three such violations to allow room for education and communication. Staff enforce. the recycling violations and are directed not to be over zealous in terms of the newspaper issue because it is a very judgemental thing. Violations are issued when a stack of newspapers are found in the garbage not when an isolated sheet of newspaper is found. Asst. Supt. Fabbroni stated that there are at least twenty calls per week when residents have received reminder notices for newspapers in their trash. He reported that since the City started mandatory recycling last June 1988, 95-100 violation notices have been issued and he asked the Board, asthey look at the appeals, that they find some 'findings of fact' when they decide to expunge the special charge. There will be many excuses that the Department of Public Works hears daily. Supt. of Public Works Dougherty stated that the Board of Public Works has had a history of dealing 'properly' with residents complaints regarding expungement of water and sewer charges. He further stated that the Board already realizes the number of excuses that residents give in regard to penalty charges. The Board will have to get to the point where they approach the recycling violations in the same manor as the water and sewer violations. Supt. Dougherty stated that in regard to the last 'Resolved' of this resolution, he does not know how much more systematic the Board of Public Works can get. Discussion followed on the floor in regard to the process for appeal of the violation notice for recycling. A vote on the resolution resulted as follows: Ayes (4) Cannon, Cox, Reeves and Sprague Nays (1) Daley Carried Theta Chi Fraternity - Expungement of Clean-up Charges A request was receivedfrom the Theta Chi Fraternity for expungement of $132.17 for Department of Public Works services to clean up the property at 40 Ridgewood Road. This is due to a notification mistake in the Building Department - they' notified a contractor working on the property instead of the actual property owners. Resolution By Commissioner Sprague: WHEREAS, after reviewing mistake was due to the properly notified by the it Seconded by Commissioner Cannon this request, the Board agrees that the fact that the property owners were not Building Department; now, therefore, be RESOLVED, That the Board of Public Works expunges the $132.17 clean-up charges billed to the Theta Chi Fraternity, and be it further RESOLVED, That the Board requests the Building Department to reimburse the Department of Public Works for $88.11 as this expungement is due to their error. Carried Unanimously • Elm Street Reconstruction A capital project in the amount of $500,000 has been established by Common Council for the reconstruction of Elm Street. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the staff of the Department have discussed in detail the ` programming of this project and feels that the project would be �`� better constructed by force account, now therefore. be it RESOLVED, That the City Engineer be directed to prepare appropriate design plans and specifications and be it further RESOLVED, That the Streets and commence construction on this completion to be scheduled for Facilities Division be directed to project in the fall of 1989 with the paving season of 1990. Carried Unanimously • • • -11- Collegetown Maintenance Increase The discussions with interested parties concerning an increased maintenance program for the Collegetown area have been on-going since the recent reconstruction. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, an increased level in the maintenance of the Collegetown business area would require an increase in personnel and equipment and WHEREAS, such an increase in maintenance would appear to be the most logical solution to some of the problems in the area, now therefore be it RESOLVED, That the staff of the Department be directed to include in the 1990 budget requests funds for such a program of increased maintenance. Carried Unanimously -12 - REPORT OF COMMON COUNCIL LIAISON: Tree Ordinance - Regulating the Planting, Maintenance, Protection and Removal of Trees and Shrubs on Public Areas in the City of Ithaca In the absence of Alderperson Nichols, Supt. of Public Works Dougherty gave the following report.: The Charter and Ordinance Committee has approved the Tree Ordinance and copies are being distributed to the Board of Public Works. The Tree Ordinance will be put on the Common Council Agenda for the June 1989 meeting. The Charter and Ordinance will withdraw the motion if the Board of Public Works has any objections or suggests any major revisions. He stated that Asst. Supt. Fabbroni participated in the drafting of this ordinance. He asked the Board of Public Works to take particular notice of the creation of the office of City Forester and also note that until this position is established in the budget the duties are assigned to the Supervisor of Parks and Forestry. • • -13- Wells Town Houses Road A request has been received from the owners of the Wells Town Houses project located near Coddington Road for approval of a "back -around" configuration of the end of a proposed dead-end street. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, the cluster subdivision has been approved by the Planning Board and WHEREAS, such a "back -around" is provided for under section 31.34 of the Subdivision Regulations and WHEREAS, such an ending for this road would meet the traffic requirements of this group of housing units, now therefore be it RESOLVED, That the Board approves the concept of this roadway with the understanding that the appropriate right-of-ways and all other requirements of the Subdivision Regulations concerning the roadway will be met. Carried Unanimously -14- Streetlight at SunriseRoad and T-ylor Pla e A request hasbeen received to install:. street light at the intersection of Sunrise Road and aylor Place. Resolution 3. - By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That thisrequest be apgroved an4 be it further RESOLVED,That the staff be directed to puichase and install our own pole and fixture. - Carried Unanimously NEW BUSINESS: South Tioqa Street Acting Supt. Fabbroni reported that there has been several discussions regarding the abandonment of a portion of South Tioga Street and requested a Public Hearing to be scheduled. y\`P\ Call for Public Hearing Resolution By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That a Public Hearing be held at the Board of Public Works meeting on August 16, 1989 for the disposition of a portion of South Tioga Street. Carried Unanimously SPECIAL ORDER OF BUSINESS: Public Hearing to Consider Disposition of a Portion of Land on South Tioqa Street Resolution to Open Public Hearing \�y\. By Commissioner Daley: Seconded by Commissioner Cannon �\ RESOLVED, That the public hearing to consider disposition of a portion of city owned land on South Tioga Street be declared open. Carried Unanimously No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the public hearing to consider disposition of a portion of city owned land on South Tioga Street be declared closed. Carried Unanimously NEW BUSINESS: Disposition of Portion of S. Tioqa St. Mayor Gutenberger asked the Acting Supt. of Public Works Fabbroni if we should be taking any action today other than the Public Hearing. Acting Supt. of Public Works Fabbroni responded that we do have a recommendation but we have to perfect a legal description. He referred to the survey map that was presented to the Board. He described the land layout and boundaries to the Board. Commissioner Cox asked about a small parcel to the south that appears land -locked. Acting Supt. Fabbroni responded that the parcel would be transferred to the County. Commissioner Daley asked if this was a donation of land. Mayor Gutenberger responded that there will be a transfer for $1.00 (One Dollar) similar to the procedure that was used at Southwest Park. Further discussion followed on the floor. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the Board of Public Works formally abandon the use of that portion as identified on the survey map of the 200 block of South Tioga Street as a public street; and be it further RESOLVED, That the Board of Public Works also recommends to Common Council that Council continue with the land disposition procedure. Carried Unanimously • -16 - PARKING AND TRAFFIC ITEMS: 0 Octopus Signal Light The Board of Public Works received a memo from Alderperson Peterson urging signalization improvement at the Octopus. Resolution By Commissioner Daley: Seconded by Commissioner Sprague WHEREAS, the Board received input from the Traffic Engineer regarding the present traffic signal and noted that any traffic device installed would be on an interim basis before actual New York State Department of Transportation improvements are enacted, and WHEREAS, the DoT has offered the City assistance in improving signalization at the Octopus to refine the existing traffic flow; now, therefore, be it RESOLVED, that the Board of Public Works supports the concept of improving existing traffic flow at the Octopus and directs staff to contact the DoT for suggestions on doing so. Carried Unanimously • HIGHWAY ITEMS: License Fees Review 4 The Board of Public Works reviewed a proposal from the City Engineer requesting the establishment of a minimum fee for license and encroachment agreements. • • Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, after reviewing this proposal, .the Board agreed that staff research time is usually far greater than the cost of the agreement for the private property owner based on current estimates; now, therefore, be it RESOLVED, That the Board of Public Works agrees that all license and encroachment fees should have a minimum annual charge of $50.00, and be it further RESOLVED, That the Board of Public Works respectfully requests that Chapter 33 of the City of Ithaca Municipal Code reflect the changes outlined above, and be it further RESOLVED, That the Board of Public Works directs the City Clerk to send a copy of this resolution to the Charter and Ordinance Committee for review with a note that there seems to be a contradiction in the wording. Assistant City Attorney Beers-Schnock explained that the Board of Public Works has consistently issued building encroachment agreements. She stated that Chapter 33, with respect to the encroachment permits, has been interpreted to mean permits as opposed to revokable agreements or encroachments involving property rights between the City and the property owner. The Building Commissioner issues permits for marquees, canopies, or more temporary types of structures or signage on the property. Vice Chair Reeves stated that as far as procedure is concerned on this matter, since there is not that wording in the Charter, should we refer this to the Board of Public Works Committee of the Whole for discussion or should it go only to the Charter and Ordinance Committee. Discussion followed on the floor. Commissioner Daley stated that he thinks that the intent of the Board of Public Works is clear and that it is now up to Charter and Ordinance Committee to review and clarify with proper language. Vice Chair Reeves stated that in the Charter, permits are defined but agreements are not. She will send a letter along with the resolution asking for a definition of permits, agreements, and who shall be responsible for their approval. A vote on the resolution resulted as follows: Ayes (4) - Reeves, Sprague, Cox, Daley (Cannon out of room) Carried • • -18- HIGHWAY ITEMS: Request for Additional Lighting - Southside Area A petition was received from residents in the Clinton, Plain, and Cleveland Streets area requesting additional lighting. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the Board of Public Works have met with three representatives of this neighborhood, and WHEREAS, the City is in the process of a five-year City-wide lighting conversion with NYSEG, and WHEREAS, to improve lighting in this area, staff suggests cutting tree limbs and installing new light fixtures; now, therefore, be it RESOLVED, That the Board directs staff to contact NYSEG for their suggestions to improve lighting in this area, and be it further RESOLVED, That staff be directed to meet with the neighborhood representatives to discuss possible immediate solutions to this area's lighting needs. City Engineer Gray explained that staff has developed a reduced version of the NYSEG map and circulated copies for the Board to review. He stated that he spoke with Don Reynolds from NYSEG today. NYSEG received approval from the City on May 15, 1989 and that the conversion would be completed by May 15, 1990. NYSEG has requested corporate approval and it is Mr. Reynold's understanding that it will take approximately one month for the corporate approval and three months to order the lamping. The current lighting fixtures are 175 watt mercury vapor lamps and the new lamps .that are scheduled to replace them are 100 watt high pressure sodium lamps. When the new fixtures are installed, the City will get wattage savings and four times the lighting level at the fixture. The new lighting will make a very noticeable change with the program as it is planned. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • BUILDINGS AND PROPERTIES ITEMS: Trash Removal Bill for 316-318 Monroe Street (�„ The Board of Public Works reviewed the trash removal bill for the Department of Public Works services to clean up the property O \N at 316-318 Monroe Street, owned by Jeff Coleman. The bill for V these services totaled $2,084.07. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the Department of Public Works was asked by the Building Department to clean up this property after an inspection by one of their Housing Inspectors, and WHEREAS, Mr. Coleman did not fully realize the volume of work to be done, as this work required the use of a loader, and WHEREAS, this work was done under the supervision of a Working Supervisor, thereby not requiring the services of middle or upper -management, and WHEREAS, the Department of Public works is not in the business of providing this service, therefore the fastest means of cleaning up this property was chosen, and WHEREAS, the bill for these clean-up services was disputed by Mr. Coleman, as he did not feel the charges justified the work done, and WHEREAS, since this is an unusually high bill, and the work was successfully done using the expertise and supervision of a Working Supervisor, the Board is willing to reach a compromise with Mr. Coleman regarding this bill; now therefore, be it RESOLVED, That the Board of Public Works expunges the overhead and administrative costs ($694.69) for the clean-up services bill at 316-318 Monroe Street, leaving a balance due of $1,389.38, and be it further RESOLVED, That the Board of Public Works is willing to expunge the $150.00 landfill charges if and when the County waives this fee from the City's charges. Commissioner Daley asked the Board to consider removing the second Resolved from this resolution as the tipping fee would be $150.00. Discussion followed on the floor. Commissioner Cannon stated that he would like the $150.00 charge to remain in the resolution. Mayor Gutenberger stated that he has problems with the resolution because the Board is distinguishing between the value to the community of working supervisors versus middle or upper management. He feels that everybody's time is valuable. Further discussion followed on the floor. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the final resolved in the Trash Removal Bill for 316-318 Monroe Street be stricken. A vote on the resolution resulted as follows:Ve Ayes (4) - Reeves, Cox, Cannon, Daley Nay (1) - Mayor Gutenberger Main Motion as Amended Ayes (4) - Reeves, Cox, Cannon, Daley Nay (1) - Mayor Gutenberger Carried Carried • STREETS/FACILITIES & REFUSE Sidewalk Assessments Elmira Road Sidewalks Hudson Street Improvements Encroachment Requests; Recycling Route 13 Streetlights 900 West State Street 120 East State Street 205 West Court Street 132 University. Avenue Aladdin Restaurant on Dryden Road Ithaca Times Bldg. NYSEG Street lighting proposal - City-wide Yard Waste Clean-up Expungement of special charge for recycling violations Elm Street Reconstruction Collegetown Maintenance Increase Proposed Tree Ordinance Wells Town Houses Road Streetlight at Sunrise Road and Taylor Place Abandonment of South Tioga Street Octopus Signal Light License Fees Review Request for additional lighting - Southside area Trash Removal Bill for 316-318 Monroe Street Page 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 • • • CREEKS & RR a,D s. S s Gflig '9 S)I 2xl Bridge Repair Projects Supt. Dougherty reported that the City of Ithaca has received a $100,000 grant from New York State Department of Transportation ��1 • \ for the Thurston Avenue Bridge project. He stated that the DPW *\ has met with the NYSDOT engineer that administers the grant program and it may be possible to transfer our grant from Thurston Avenue Bridge Project to the Stewart Avenue Bridge Project. If the City receives approval from NYSDOT to transfer this grant and approval from the BPW, we will proceed with the Stewart Avenue Bridge Project this year and Thurston Avenue Bridge will be done next year. • • CREEKS, BRIDGES, PARK ITEMS: Stewart Avenue Bridge Over Fall Creek Resolution By Commissioner Stone: Seconded by Commissioner Daley WHEREAS the Board of Public Works approved engaging the services of Modjeski and Masters, Engineers, in an amount not to exceed $21,000 on September 28, 1988, and WHEREAS time constraints imposed by the intended concurrent rehabilitation of the Thurston Avenue Bridge over Fall Creek forced the preparation of separate contract documents for the shop fabricated items, and WHEREAS only one bid was received from IKG Industries for the shop fabricated items, exceeding the Engineer's Estimate by $28,000 and WHEREAS the postponement of the rehabilitation of the Thurston Avenue Bridge would eliminate the need to prebid shop fabricated items, and WHEREAS it has been considered advisable to adopt current NYSDOT policies for the containment of sandblasting debris generated by paint removal operations, and WHEREAS the current estimate for the full rehabilitation of the Stewart Avenue Bridge, including contingencies for engineering, inspections and control is $500,000, while available project funds total $361,000, now, therefore, be it RESOLVED, That the bid received from IKG Industries for the Stewart Avenue bridge shop fabricated items be rejected, and be it further, 31zAc\ RESOLVED, That the Board recommends to Common Council that the budget for engineering services from Modjeski and Masters, Engineers, be increased to a total amount not to exceed $29,000 to reflect the increased scope of services, and be it further, RESOLVED, That the Board recommends to Common Council that the 1989 Capital budget for the Stewart Avenue Bridge Rehabilitation be increased by $139,000, from $210,000 to $349,000, and be it further, RESOLVED, That the rehabilitation of the Thurston Avenue Bridge over Fall Creek be postponed to 1990. Superintendent Dougherty gave background on the resolution and his discussions with the NYSDOT. A vote on the resolution resulted as follows: Carried. Unanimously CREEKS, BRIDGES AND PARK ITEMS: Stewart Avenue Bridge Over Fall Creek Substitute Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, current rehabilitation project funds total $500,000,_ and the low bid received from Rochester Structural Co., Inc. was for $648,044 and WHEREAS a reduced scope of work covering structural repairs would result in a contract with an estimate cost of $460,000 and the estimated budget for the reduced scope, including contingencies, engineering and control is $550,000, now therefore be it RESOLVED, That all bids received on May 5, 1989 are rejected, and be it further RESOLVED, That the Board recommends to Common Council that the 1989 -Capital Budget for the Stewart Avenue Bridge Rehabilitation be increased by $50,000, from $400,000 to $450,000, with the balance of the project funds provided by a NYSDOT Grant, and be it further RESOLVED, That the scope of the project be adjusted by deleting the bridge repainting, and that the project be rebid as soon as possible. Discussion followed on the floor regarding the bidding process. Engineer Gray explained the resolution and the reason the City Attorney has advised the project be re -bid. Further discussion followed on the floor. Commissioner Daley requested that the Original Resolution be put on the floor. No Board member objected. • -la- Original Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, current rehabilitation project funds total $500,000, and the low bid received from Rochester Structural Co., Inc. was for $648,044, and WHEREAS, a reduced scope of work covering structural repairs A would result in a contract for $461,294, on which the low bidder has already expressed his agreement, and ¢�` WHEREAS, contingencies, engineering and control would take the total estimated budget to $530,000, now, therefore be it RESOLVED, That the reduced scope contract be awarded to Rochester Structural Co., Inc., and be it further RESOLVED, That the Board recommends to Common Council that the 1989 Capital Budget for the Stewart Avenue Bridge Rehabilitation be increased by $30,000, from $400,000 to $430,000, with the balance of the project funds provided by a $100,000 NYSDOT Grant and be it further RESOLVED, That the completion of painting work be deleted and be it further RESOLVED, that this resolution is contingent upon approval of the Budget and Administration Committee and Common Council for additional funding. • Further discussion followed on the floor. • A vote on the Resolution resulted as follows: Ayes: (5) - Cannon, Cox, Daley, Reeves, Sprague Nays:, (1) - Mayor Gutenberger Carried -2- CREEKS, BRIDGES $ PARKS ITEMS: Commercial Avenue Drainage Way Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, Tompkins County has indicated that the Commercial Avenue area is the leading site for a baling and transfer station, and WHEREAS, the. City is planning future road development and a major drainage channel in the area; now, therefore, be it RESOLVED, That the Board of Public Works recommends to Tompkins County that both the road way and drainage channel are very important to the future of the southwest area of the City and should be taken into consideration when the site plan for the baling station is being designed. Carried Unanimously • -3- Private Development of Hydropower at Van Natta Dam Mayor Gutenberger reported that proposals have been distributed for the private development of hydropower at Van Natta Dam. Helen Jones has suggested the City set up a developer selection committee with various representatives. Ms. Jones has been working with Engineer Gray on this issue. The mayor stated that a member from the Board of Public Works will be asked to serve on this committee. • CREEKS, BRIDGES, PARKS ITEMS Youth Bureau Summer Jobs Program The New York State Conservation Corps has approved a the Youth Bureau to rehabilitate the steps near Bridal in Six Mile Creek. The work will be done by Conservation Corps. grant for Veil Falls the Youth Resolution By: Commissioner Reeves: Seconded by Commissioner Daley WHEREAS the restoration of these steps will improve the safety of visitors to this area as well as enhance the natural beauty, and WHEREAS the youths involved in this project will learn basic employment skills, safety and responsibility for natural areas, and WHEREAS the future use and restoration of the area surrounding these steps is still uncertain, now therefore be it RESOLVED, That the Board of Public Works supports the rehabilitation of the steps in Six Mile Creek by the Youth Conservation Corps, and be it further RESOLVED, That the Board of Public Works requests a detailed description of the future goals for this area before any more work is undertaken. Discussion followed on the floor. Permission was given for a sign from the N.Y.S. Conservation Corps to be placed at the entrance to the project, while the project is underway. The sign will be removed when the work is completed. A vote on the resolution resulted as follows: Carried Unanimously • -5- CREEKS, BRIDGES, AND PARKS ITEMS: Program to Reduce Impact of Flooding By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, the City is desirous of entering into a memorandum of understanding with Tompkins County to match funds for a joint City/County program to reduce the impact of flooding, and WHEREAS, the City desires to use this funding for the Cascadilla Creek Retaining Wall Project (west bank between Madison and Hancock streets); now, therefore, be it RESOLVED, That the Board of Public Works endorses the concept of entering into a memorandum of understanding and matching funds for a joint City/County program to reduce the impact of flooding. Acting Supt. of Public Works Fabbroni reported that the City has received $10,500 grant monies from Tompkins County for this program. He reported that one of the conditions of the grant is that the City show evidence that they will match the funds. We have received funds from the County for the past two years. He explained that these funds are to be used on a specific section of Cascadilla Creek Wall. He reported that the City has completely finished the section of wall between Cayuga Street and Adams Street on the east side with funds from previous years. A vote on the resolution resulted as follows: • Carried Unanimously CREEKS & BRIDGES Page Stewart Avenue Bridge 1 Commercial Avenue Drainage Way 2 Hydropower - Van Natta's Dam 3 Rehabilitation of steps in Six Mile Creek 4 Cascadilla Creek Retaining Wall 5 r • • • -1- BUILDINGS AND PROPERTIES ITEMS: Empire State Games Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, The Empire State Games Local Organizing Committee will be undertaking many responsibilities on behalf of the Ithaca community that requires office space, and WHEREAS, The Local Organizing Committee will be promoting and publicizing the City of Ithaca during 1989, and WHEREAS, said promotion and publicizing will have a positive impact on local businesses and attractions including the generation of increased sales tax revenue accruing to the City of Ithaca, and WHEREAS, the Board of Public Works has determined that the promotion and financial benefits of the E.S.G.L.O.C. exceeds the value of any rental fee that the City would charge for office space, now therefore be it RESOLVED, That the Board of Public Works hereby grants to the Empire State Games Local Organizing Committee the use of room 211 in City Hall for the 1989 at no charge. Carried Unanimously -2- Sellman Woollen Memorial Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Board of Public Works and the Collegetown Neighborhood Council and Cornell University have worked very hard to obtain a memorial location and the particulars for. Sellman Woollen, and WHEREAS, a fund drive is starting to raise money for this memorial, now, therefore be it RESOLVED, That the Board of Public Works strongly supports these fund raising efforts for a memorial to Sellman Woollen. Carried Unanimously • -3 - REPORT OF BOARD LIAISONS: Ithaca Farmers' Market Commissioner Daley reported the special ad-hoc committee has met and have a final long term lease agreement ready to submit to the Planning and Development Committee for approval. It will then be sent on to Common Council. Supt. Dougherty commented the survey map was not prepared by a licensed person. The map has been forwarded to the City Engineering Department for review. Discussion followed on the floor. Supt. Dougherty pointed out that there may be a need at a later date for a survey map done by a licensed person. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: James Cummings - representing the Ithaca Farmers' Market spoke to the Board of Public Works in regard to drainage problems that have developed on the Steamboat Landing Site. He reported that a survey has been done on the entire site, explained the drainage problems and offered a solution. Mr. Cumming's request was referred directly to Asst. Supt. Fabbroni. gel A2` gx REPORT OF COMMON COUNCIL LIAISON: Farmers' Market Alderperson Nichols reported that on April 5, 1989 Common Council approved a proposed twenty-year lease for the Ithaca Farmers' Market. Due to the length of the proposed lease, a public hearing is mandated, and a final vote is needed. In order to accommodate the need of the Farmers' Market to operate prior to the final decision, Council also passed a resolution asking the Board of Public Works to approve a continuation of last years lease agreement for sixty (60) days, under the same terms and conditions, until the new lease is in place. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Ithaca Farmers' Market be given permission to use the site at Steamboat Landing under the same terms and conditions that applied for the same site last year for a period of no more than sixty (60) days, effective April 15, 1989. Discussion followed on the floor. Commissioner Cox asked Alderperson Nichols to summerize the terms and conditions of last years lease. Alderperson Nichols explained that the Farmers' Market had made many improvements on the site and that they were not charged for their lease agreement for 1988. He stated that once the new lease is in effect they will be paying for the entire summer. The way the lease agreement is written, the Farmers' Market will be paying for any use they make as of now. Other conditions of the lease agreement are they must provide sanitary facilities, water, and will be charged for traffic control. Commissioner Daley reported that a major part of the rationale for not charging the Farmers' Market for the 1988 lease agreement was the fact that many improvements had been made on the site;by the market. A vote on the resolution resulted as follows: Carried Unanimously COMMUNICATIONS FROM THE MAYOR:. Farmers' Market Mayor Gutenberger reported that preliminary discussions have started with the Farmers' Market and the City in relationship to'� other uses of the Steamboat Landing area. The City has two D\ potential groups or organizations interested in this site. Helen Jones from the Planning Department is coordinating the issue of other uses of Steamboat Landing. BUILDING AND PROPERTIES ITEMS: Farmers' Market Plastic Roofs It has come to the Board of Public Works' attention that vendors at the Farmers' Market at the Steamboat Landing site are using plastic roofs which are not tied down and are left up week after week. Resolution By Comm. Cannon: Seconded by Comm. Sprague WHEREAS, these plastic roofs detract immensely from the Market's appearance, and WHEREAS, these plastic roofs could pose a safety problem to the Market's customers; now, therefore, be it RESOLVED, That the Board of Public Works requests the Farmers' Market to remove the plastic roofs each week at their Steamboat Landing site. Carried Unanimously -4- BUILDINGS AND PROPERTIES ITEMS: Simeon's Restaurant Outdoor Dining Permit The owners of Simeon's Restaurant on the Commons have requested that they be granted a permit to operate an outdoor cafe on ,the east and south side of their building. Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 70 square feet of the Aurora Street right of way for the period of May 1 through September 30, 1989•at a minimum feeof $25.00''pending review of the Environmental Assessment Form. Carried Unanimously • • • -5 - REPORT OF CITY CONTROLLER: Fire Station Land Deputy City Controller Cafferillo reported that the Town of Ithaca will own the New Fire Station land, Cornell and Ithaca College will deed the property to the Town. The Town, by the fire agreement which is already in place, will lease the property to the City of Ithaca for thirty (30) years for $1.00 per year. The City of Ithaca will own the building. He explained that the City cannot finance original indebtedness to build the stations unless we own the building itself and have a lease on the property for at least as long as the period of probable usefulness of the building which will be thirty years. He stated that the City will verify, before final determination is met, that everything is in place between the Town, Cornell and Ithaca College. South Hill Recreational Trail Commissioner Daley reported that the Conservation Advisory Council has received additional information on the South Hill Recreational Trail. He stated that he would like to delay voting on the Town of Ithaca Bikeway Environmental Assessment Review until the Conservation Advisory Council has made a new determination. • • • CREEKS, BRIDGES, PARKS ITEMS: Allan H. Treman Marina Improvements The New York State Department of Parks is proposing improvements to the Allan H. Treman State Marina. Park which has brought concerns from the community to the Board of Public Works. Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, The Board of Public Works has discussed and reviewed the proposed improvements with the Regional Director, and WHEREAS, The Board found that the State Parks plan for this park is sensitive to the needs of the community and to the environmental impact it will have concerning "Hog's Hole"; now, therefore, be it RESOLVED, That the Board of Public Works enthusiastically endorses the State's plan for improvements to the Allan H. Treman State Marina Park, and be it further RESOLVED, That the Board of Public Works respectfully urges Common Council to concur with this endorsement. Discussion followed on the floor. Commissioner Cox asked about the visit to "Hogs' Hole" by some of the BPW staff. Alderperson Nichols responded that several persons met at "Hog's Hole". He stated that he has made several suggestions of ways that the plan could be modified to satisfy several concerns and they agreed to think about them. Commissioner Reeves stated that she was impressed with the way the plan was presented and felt the issues were covered and the Board of Public Works could proceed to vote on it. Alderperson Nichols responded that if he had been aware that there was going to be a vote, he would have asked to have a presentation made of some of the concerns. He feels that a presentation would be the appropriate thing to do before the Board voted. Commissioner Cannon stated that he does not feel comfortable voting on this resolution until he has further information in regard to the concerns of the environmental impact. Tabling Motion By Commissioner Cannon: RESOLVED, That the Allan resolution be tabled for of the Committee of the and the Chair of the invited to attend. Seconded by Commissioner Sprague H. Treman State Marina Park Improvements discussion at the August 9, 1989 meeting Whole. Planning and Development staff Conservation Advisory Council will be Carried Unanimously Festival Lands- Wetlands called "Hogs' Hole" Alderperson Nichols referred to an item from Betsy Darlington, Chair of the Conservation Advisory Council in regard to the mowing of that part of the Festival Lands area called "Hogs' Hole". On July 10th Betsy Darlington, Alderperson Johnson and he were on a tour of the wetland area when they noticed that parts �\ of this area were being mowed. They asked the man doing the mowing to stop until they could talk to the person in charge. Everyone involved was very accomodating and the mowing stopped for the day. He wanted the Board to be aware of what happened in case there were questions about the incident. Asst. Supt. Fabbroni stated that he will meet with Andy Mazzella and hopes to get background information on the wetlands area called "Hogs' Hole". PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Citizens to Save Our Parks Doria Higgins, representing "Citizens to Save Our Parks", addressed the Board of Public Works and read the following statement: "We are taking a stand after two years of very careful research and meticulous study on the question of the festival lands. We are taking a stand unequivocally, absolutely and flatly, that the City should not give, sell, lease or in any way whatsoever give control of the festival lands to State parks. Our reasons for that is 1) that regional State parks is so absolutely convinced in putting in a new pier that once they have control I'm sure there is nothing you can do that will stop them from doing it. 2) At this point, we have a most delightful, charming marina down there. It is one of the nicest I have ever been to. It's clean, it's pleasant and the people there are well behaved. ..We have the Hogs' Hole with the last tiny pathetic remnant of what used to be an enormously large wildlife and wild fowl refuge. It's a tiny little thing, and we should save that. And the festival lands are now being used principally as public pedestrian access to the lake and it is a charming, lovely one. I walk on it most evenings. Our group in Stewart Park fought valiantly to have a road to get to the lake for the old, for the infirm, and for young mothers, people who couldn't get there otherwise. But this is the only part of public lake front accessible to the public that has a sense of wilderness left to it and we think it should be kept that way and the only way the City can influence that being kept is by keeping control of the festival lands themselves. Furthermore, what Andy Mazzella wants is 56 more slips, that's all it amounts to with this new seventh pier. Fifty-six slips will not in any way answer or effect the onslaught of people who want to put boats on the lake. That's a whole other question actually which I think all cities bordering on the lake should begin to answer. But 56 slips added to that marina? We have now a delicate balance of the Hogs' Hole, the Festival Lands, and to take the chance of destroying that charming balance by adding 56 slips is very bad planning. Secondly, our group, and we say this with consideration, know that there has been a lot of misinformation, a lot of incorrect data, presented to you as argument for having another pier down there. We have read very carefully Andy Mazzella's October 1988 letter to Mayor Gutenberger in which he pled that the contract signed between the Mayor and himself be carried forward and Andy keeps saying in this painful voice that he signed in good faith and he thinks that the City should honor this contract. The fact is that we have been informed by State Parks themselves elves that at the time Andy signed that contract he did not have authority to sign it. Acquisition of Lands by State Parks has to be reviewed and then approved. If it is approved by something called the Land Acquisitions Committee of State Parks, (that consists of the Commissioner, the Deputy Commissioners, the Council, the Head of the Land Parks Department) and that was not done in this case. Andy may have thought he had the authority to sign it but he didn't. I think that contract should be dismissed as part of your thinking. I know there is one person on Common Council who is not aware of these facts, who still thinks that the State has some moral obligation to honor a contract, but that contract was an incorrect document from the beginning and I think it should not be part of your thinking. Now for some of the other incorrections that have been given to you. Andy, in that letter, denied overcrowding on the lake by misstating to the Mayor "Standards Prepared by the New York State Wide Comprehensive Outdoor Recreation Plan" that's part of the State Parks. Mr. Mazzella quotes the plan as saying "A minimum of six acres of water service is needed for each sail or motor boat". That is not correct. The plan says that a minimum of 6-8 acres per sail or motor boat, 15-20 acres for water skiing. He further added that since there was approximately 6,000 acres between Ithaca and Taughannock Falls, that the capacity of the area then is for 1,000 boats. But if you use the eight acres as a minimum, not the 15-20 acres that water skiing needs, which is given by this plan that he misquotes as a minimum, then the capacity of that area of the lake is only 750 boats and he goes on in that letter and says further, "It has been reported that there are approximately 800 boats that use this end of the lake as their primary boating area". Without counting the ramps at Treman Marina or Taughannock, the influx of boats from those ramps on good weekends is incredible. We got a count of well over 1,000 boats moored locally, and again we were not counting any of the private docks or moorings around the lake. So again the information is slanted incorrectly in the direction of making it sound safer than it is. As an example of the input of boats from Treman, on June 25, 1989, 125 boats went into the lake from that ramp alone. Remember there are ramps at a lot of the other commercial marinas as well. He further in that letter cited data from research by Elizabeth Moran, and said "In her opinion the quality of water is actually improving on Cayuga Lake" and that her study provides "clear and convincing evidence that a seventh pier will not have a detrimental effect on the lake". Both Betsy Darlington and I have letters from her disavowing use of her data to prove other than the impact of the new wastewater treatment facility. That is what her study was designed to measure. She said in her letter to me that her study was "not designed and should not be used to address the question of adverse impacts from additional boating facilities", and yet here is Andy telling you clear and convincing evidence that the seventh pier will not have a detrimental effect. -> Another thing I think is significant on the way that Regional State Parks has behaved in this is that they have not done any environmental studies of this. I've phoned DEC in Albany to ask what studies they had made and it is not even on record there. Finally I found out from Jeff Miller at Taughannock that they are not going to make any studies until they own the land. In other words, they are not going to find out whether or not this is an environmentally sound thing to do, they are going to wait until they get the land and then make the study. That to me indicates that they have made up their mind ahead of time. We also spoke to Jay Brumfield, who is Chief Limnologist of the Bureau of Technical Service and Research at the DEC about water pollution in lakes. There have been no studies in our lake and we were just talking about lakes in general. He impressed upon our group that there are many ways in which a lake can be polluted, not just from fuel oil and he listed among these pollutions: 1)noise, which should be studied; 2) public safety; 3) two- cycle motor oil; 4) breaking up of nutrient aquatic plants as the boats go through the plants. The pieces then float and re - root elsewhere; 5) launching of boats from one lake to another contaminates the second lake with whatever contaminates are in the first lake when they go to the second; 6) disturbance of shore line because of erosion due to wakes of boats; 7) boats traveling in shallow water creating turbidity. When he said that to me I certainly wondered if that might account for some of the turbidity at Stewart Park which prevents us all from swimming there. I don't know. The Cornell guys say no that it is all Ceth coming down Six Mile Creek, but I wonder if it may not have some effect. 8) disturbing wildlife habitats, and I of course, add the dumping of sanitary waste in the lake. There are a lot of things to be taken into account, but to me the main one is that we -have something that works beautifully right now and 56 piers will not make that kind of difference. If you give control of this to State Parks, I think the result is inevitable no matter how tight a contract. We recommend that you not recommend to Common Council that they carry on with this proposal. Thank you." CREEKS, BRIDGES AND PARKS ITEMS: Allan H. Treman State Park Marina Park Improvements Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works has discussed the improvements to the Allan H. Treman State Marina Park and Inlet Valley with the State Parks Regional Director and the Conservation Council Chair, and WHEREAS, the Board recognizes the need for the additional marina space as proposed and the need f -or relocation in the State's proposed access drive and western -most lake parking improvements with a genuine concern about the impact these improvements will have to the species and their nesting habitat; now, therefore, be it RESOLVED, That the Board of Public Works encourages Common Council to discuss compromises with the State Parks Commission to encourage the implementation of the State five year master plan with proper environmental sensitivity and planning, and be it further RESOLVED, That the Board suggests contacting the Army Corps. of Engineers for consultation concerning the boundaries of "Hogs' Hole" wetlands. Commissioner Daley stated that he has problems with the way this resolution is written. His understanding is that anything less than the kind of compromise that Betsy Darlington had proposed was going to be unacceptable. He explained that he does not get that strong a language from this resolution. Commissioner Cannon stated that at their last voting meeting there was a resolution that was very different from this resolution that was tabled. He explained that over the past month more information was presented by Andy Mazzella. That material consisted of blue prints that looked like the State had made a plan for this additional marina space. He stated that he feels that he cannot vote either way on this issue at this point and would like to table this resolution for an indefinite period of time until we get more information. He further stated that he does not feel comfortable endorsing anything regarding this matter at this time. Tabling Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the Allen Treman State Park Marina Improvements resolution be tabled for an indefinite period of time. A vote on the resolution resulted as follows: Ayes (4) - Cannon, Daley, Sprague, Mayor Gutenberger Nays (1) Cox Carried (4-1) Mayor Gutenberger stated that it is important for the Board of Public Works members to get their individual concerns to the appropriate bodies to be answered. Common Council Liaison Nichols stated as a point of information that he has talked with the Chair of the Planning and Development Committee about having discussion for a possible compromise on the Agenda for the August 23, 1989 Planning and Development Committee meeting. Commissioner Daley stated that he was uncomfortable with the wording as it could be interpreted as endorsing a number of different options which may not have intended. • • _g_ BUILDINGS AND PROPERTIES ITEMS: Department of Public Works Operations Report The Board of Public Works received a report from former Superintendent Dougherty and Acting Superintendent Fabbroni outlining the concept for consolidation of Department of Public Works functions. Resolution By Commissioner Cannon: Seconded by Commissioner Cox WHEREAS, the Board has reviewed this report and found that the j Department functions need a centralized location to avoid 1 duplication of activities and to serve the public more efficiently, and WHEREAS, many Department functions are located in City Hall which could better perform their activities from a central public works facility, and WHEREAS, the relocation of these functions would permit more available storage space to other City departments at City Hall; now, therefore, be it RESOLVED, That the Board of Public Works endorses the concept submitted by the former Superintendent and Acting Superintendent for consolidation of the Department of Public Works functions. Carried Unanimously BUILDINGS AND PROPERTIES ITEMS: Acoustical Improvements at the C. Robert Cutia Youth Bureau Building By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, $13,000 was budgeted for acoustical improvements at the City of Ithaca C. Robert Cutia Youth Bureau Building in 1989 restricted contingency funds, and WHEREAS, DPW staff has recommended engaging a consultant and implementation of a design to acoustically separate or dampen the gym noise from the remainder of the building, and WHEREAS, DPW staff has concluded that any sound treatment will be ineffective without the installation of drop ceilings to eliminate the current echoing off of metal ceilings; now, therefore, be it RESOLVED, That the Board of Public Works requests release of the $13,000 in restricted contingency funds to Account A-20-5-1623- 435 in the amount of $3,000 to fund a consulting study to recommend physical or other movable sound separation of the gym from the balance of the building and to Account A-20-5-1623-483 in the amount of $10,000 to fund materials for drop ceilings, sound absorption panels, etc. to dampen the noise in office spaces and the common atrium. Acting Supt. Fabbroni explained that it is necessary to install drop ceilings especially in the offices of the Youth Bureau Building as the current ceiling does not dampen gym noise but acts like an echo chamber. A vote on the resolution resulted as follows: Carried Unanimously BUILDINGS AND PROPERTIES Establishment of Public Assessment District The 1990 assessments Assessment District have ITEMS: Hearing for Collegetown Special Benefit for the Collegetown Special Benefit been prepared. Resolution By Comm. Cannon: Seconded by Comm. Daley RESOLVED, That a public hearing will be held on Wednesday, November 8, 1989 at 4:00 p.m. to discuss these assessments. Carried Unanimously SPECIAL ORDER OF BUSINESS Public Hearing on the Collegetown Special Assessment Benefit District Charges for 1990. Resolution to Open the Public Hearing By Comm. Reeves: Seconded by Comm. Sprague RESOLVED, that the Public Hearing on the Collegetown Special Assessment Benefit District Charges for 1990 be opened. CARRIED UNANIMOUSLY No one appeared at the Public Hearing. Resolution to Close the Public Hearing By Comm. Daley: Seconded by Comm. Cannon RESOLVED, that the Public Hearing on the Collegetown Special Assessment Benefit District Charges for 1990 be closed. CARRIED UNANIMOUSLY Resolution By Comm. Daley: Seconded by Comm. Cannon RESOLVED, That the Board of Public Works accepts the Collegetown Special Assessment Benefit District Charges, and be it further RESOLVED, That the City Chamberlain be requested to make the billing at the appropriate time. CARRIED UNANIMOUSLY • • • -11- Garbage dumping on land adjacent to watershed Comm. Daley stated that there is a property adjacent to our recently purchased watershed land where apparently there is a question of whether the adjacent property owner is dumping garbage on what is now the City's property. Comm. Daley stated that City Attorney Nash needs information on this matter. He asked Acting Superintendent Fabbroni to investigate this and report the information to the City Attorney. • • BUILDING AND PROPERTIES ITEMS: Skateboarding Commissioner Cox reported that he spoke to Sam Cohen in regard to comments received from the Skateboard Club at the last Committee of the Whole. meeting and explained to Mr. Cohen that the Skateboard Club has been referred to the Youth Bureau. He also reported that the Youth Bureau is anxious to discuss the issue of skateboarding. Commissioner Cox advised the skateboard club that the Youth Bureau Board will meet on December 4, 1989 at the Cutia Building. The skateboard club has but together a list of projected costs, excluding labor and has ordered blue prints for a proposed skate boarding park. HIGHWAY ITEMS: Skateboarding in the City of Ithaca The issue of skateboarding in the City of Ithaca has been a topic of discussion for some time. Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, a local skateboarding group appeared before the Board of Public Works to present their enthusiasm and support of skateboarding and WHEREAS, The Board of Public Works wishes to protect the safety and well-being of skateboarders, as well as pedestrians and the motoring public, and WHEREAS, The Board of Public Works is sensitive to the skateboarder's request for a skateboarding facility, now therefore be it RESOLVED, That the Board of Public Works respectfully urges Common Council to investigate alternatives for the skateboarders and to consider designating a committee comprised of members of the Youth Bureau Board, the Board of Public Works and Common Council to thoroughly discuss and resolve the issue of skateboarding in the City of Ithaca, and be it further RESOLVED, That this committee reach a decision regarding skateboarding before March of 1990. Discussion followed on the floor. Commissioner Reeves reported that she has discussed the issue of skateboarding with Police Chief McEwen and he is in favor of solving this issue. Chief McEwen has received information from Saratoga Springs on how their skateboarding issue was resolved and the funding sources used to build and maintain a facility. He will forward that information to the Board. A vote on the resolution resulted as follows: Carried Unanimously BUILDINGS & GROUNDS Empire State Games Sellman Woollen Memorial Page 1 2 Ithaca Farmers Market 3 Simeon's Restaurant Outdoor Dining Permit 4 Fire Stations 5 South Hill Recreational Trail 6 Festival Lands - Hogs Hole - Allen H. Treman State Marina 7 DPW Consolidation of Operations 8 Acoustical Improvements at Youth Bureau Building 9 Public Hearing for Collegetown Special Benefit Assessment District 10 Watershed property - garbage dumping 11 Skateboarding 12 -1 - REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract No. 1 General Fund $ 35,563.37 Abstract #59 Ithaca Area Waste Water Treatment Plant Capital Projects $ 76,934.61 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded -by Commissioner'Sprague WHEREAS, the meeting of the Board of Public Works on January 25, 1989 was canceled due to lack of quorum and WHEREAS, the audit as shown on the Agenda for that meeting was reviewed and approved by Commissioner Reeves, now therefore be it RESOLVED, That bills listed on the__following Abstract be approved for payment: Abstract #2 General Fund . . . . . . . . . . . . .$ 73,880.63 Water and Sewer Fund $ 2,643.92 $ Joint Activity Fund 2,454.11 Capital Projects $ 19,065.66 be it further and RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Seconded by Commissioner Sprague listed on the following Abstract be Resolution By Commissioner Reeves: RESOLVED, That the bills approved for payment: Abstract #3 General Fund $ 47,820.90 Water and Sewer Fund $ 38,942.75 $ Joint Activity Fund 7,464.49 Capital Projects $ 67, 468.30 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner'Stone RESOLVED, That bills listed on the following Abstracts be approved for payment: Abstract #4 General Fund $79,512.28 Water and Sewer Fund $ 5,652.99 Joint Activity Fund $ 440.92 Capital Projects $42,010.73 Abstract #60 Ithaca Area Waste Water Treatment Facility Capital Projects $49,639.00 and be it further_ RESOLVED, That bills receivable be approved and rendered: Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills listed on the following Abstracts be approved for payment: Abstract #5 General Fund $ 59,194.39 Water and Sewer Fund $ 8,906.98 Joint Activity Fund $ 6,449.66 Capital Projects $ 9,541.59 Abstract #61 Ithaca Area Wastewater Treatment Facility Capital Projects . . .$ 2,137.01 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously .-Ac0 REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #6 General Fund $ 76,948.65 Water and Sewer Fund $ 5,393.92 Joint Activity Fund Capital Projects $ 32,611.55 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That bills listed on the following Abstracts be approved for payment: Abstract #7 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects $ 78,302.83 $ 8,808.62 $ 25,043.32 $ 15,228.63 Abstract #62 Ithaca Area Wastewater Treatment Facility Capital Projects 14,448.54 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That bills listed on the following Abstract be approved 41\ for payment: Abstract #8 A\(?)1P General Fund $ 41,049.55 Water and Sewer Fund $ 21,063.85 Joint Activity Fund $ 6,871.14 Capital Projects $ 5,059.18 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Sprague • RESOLVED, That bills listed on the following Abstracts be approved for payment: Abstract #9 General Fund $ 56,771.05 Water and Sewer Fund $ 28,835.76 Joint Activity Fund $ 10 767.68 Capital Projects $ 9,176.10 Abstract #63 Ithaca Area Wastewater Treatment Facility Capital Projects $ 9,681.13 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #10 General Fund $ 31,181.55 Water andSewerFund 0 $ 23,029.27 Joint Activity Fund $ 411.98 Capital Projects $106,292.00 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That bills listed on the following Abstracts be approved for payment: Abstract #11 General Fund $61,300.75 Water and Sewer Fund $18,574.77 Joint Activity Fund $ 2,371.94 Capital Projects $ 8,759.21 Abstract #64 Ithaca Area Wastewater Treatment Facility Capital Projects $ 3,418.45 0\ and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #12 General Fund $48,454.89 Water and Sewer Fund $25,736.70 Joint Activity Fund $15,252.85 Capital Projects $10,750.01 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #13 General Fund $ 90,19.8.58 Water and Sewer Fund $ 6,737.00 Joint Activity Fund $ 2,373.41 Capital Projects $128,431.21 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #14 General Fund $75,235.92 Water and Sewer Fund $19,110.85 Joint Activity Fund $13,403.15 Capital Projects $59,222.73 Abstract #65 Ithaca Area Wastewater Treatment Facility Capital $4,058.36 Projects and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the bills as listed on the following Abstracts be approved for payment: Abstract #15 6.64 General Fund $ 30,4 Water and Sewer Fund $ 38,873.2555 4 6,018.98 Joint Activity Fund $ 89,200.060 Capital Projects and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: - Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That bills listed below on the following Abstract be approved for payment: Abstract #168.02 $ ,2020 General Fund„ . . • . . ' $ 82 2,4.08 $ 15, Water and Sewer Fund 4.28 Joint Activity Fund $315,59764.62 Capital Projects. . .. 160 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Sprague roved RESOLVED, That bills listed on the following Abstract be app for payment: nn 3\ Abstract #17 .$61,650.06 �1 1 General Fund. . • • • ' ' ' ' ' , . .$18,623.41 Water and Sewer Fund. . • • • • .$ 8,613.41 Joint Activity Fund . . • • • . . : . . .$82,413.20 Capital Projects. . • • • • ' ' and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That bills listed on the following Abstract be �� approved for payment: /1� Abstract #18 `r71 General Fund $103,621.54 Water and Sewer Fund $ 17,650.98 Joint Activity Fund $ 5,041.85 Capital Projects $ 68,908.80 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously_01 REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That bills listed on the following Abstract for payment: be approved Abstract #19 General Fund $ 51,263.66 Water and Sewer Fund $ 12,287.56 Joint Activity Fund $ 52,966.00 Capital Projects $ 926,558.63 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit By Comm. Cox: Seconded by Comm. Sprague RESOLVED, That bills listed on the following abstract be approved for payment: \ Abstract #20 ' ?- General Fund $127,258.35 Water and Sewer Fund 2,042.26 Joint Activity Fund 12,409.53 Capital Projects 248,243.80 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit By Comm. Reeves: Seconded by Comm. Daley RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #21 General Fund $57,157.67 Water and Sewer Fund $26,765.62 ��\o Joint Activity Fund $11,369.38 Capital Projects $413,003.71 and be it further RESOLVED, That bills receivable be approved and rendered. CARRIED UNANIMOUSLY REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That the bills listed on the following Abstracts be approved for payment: Abstract #22 $185,336.54 General Fund Water and Sewer Fund $ 4, $ 14,428.3448.34 Joint Activity Fund $ 92,748.02 Capital Projects Abstract #66 Ithaca Area Wastewater Treatment Facility Capital Projects $ 62,014.26 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously • • • • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That bills on the following Abstract be approved for payment: Abstract #23 General Fund \�� Water and Sewer Fund $ 66,600.48 � Joint Activity Fund 10,663.90 Capital Projects 8,358.76 408,696.57 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #24 General Fund Water and Sewer Fund $ 53,500.17 Joint Activity Fund 22►773.21 Capital Projects 12,495.40 3,358.58 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously -2- CREEKS, BRIDGES, PARKS ITEMS: Newman Golf Course Irrigation System The staff has recommended that the irrigation system at the Newman Municipal Golf Course be replaced due to its age and extremely poor condition. The existing system has many leaks and extensive history of repairs and uses treated water to do what little irrigation is possible under the present system. Resolution By Commissioner. Sprague: Seconded by Commissioner Reeves WHEREAS, the construction of a new irrigation system that would use non -treated water would cost less to operate, and WHEREAS, such a new system would provide.more complete irrigation to the entire course, now therefore be it RESOLVED., That the Superintendent be authorized to hire the S.V. Moffett Co., Inc. to design such.a system at a cost not -to -exceed $1,500 and be it further RESOLVED, That Common Council be requested to appropriate the funds for this design. Carried Unanimously • • • • -3- Engineering Summer Students Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the City Engineer has requested authorization to hire up to two summer students under the Cornell Tradition program, whereby Cornell will reimburse 50% of the salary cost, and WHEREAS, the Engineer's projections show that adequate funds are available within the staff salaries line due to staff changes during 1989, now therefore be it RESOLVED, That the Engineering Office is authorized to hire up to two summer students and that funds will be provided by an intra -office transfer of $3,800 from line A1440.110 (staff salaries) to A1440.435 (contractual services), contingent on the necessary approvals of Budget and Administration and Common Council. Carried Unanimously HIGHWAY ITEMS: Curbing By Comm. Sprague: Seconded by Comm. Cox WHEREAS, the Board of Public Works and Common Council budgeted $25,480 in Account No. 5111-486 for 1989 for concrete curb and gutter, and WHEREAS, the $25,480 represents an amount sufficient to replace curbing on Second Street, Willard Way, Dryden Road, and other miscellaneous projects, and WHEREAS, the delay and financing of Hudson Street leaves unexpended CHIPS monies in part to totally fund granite curbing for Hillview and upper Mitchell Street projects, and WHEREAS, approximately $64,000 total is needed to replace 3200 feet of curbing, only $16,900 of which is presently available through 1988 encumbered funds; now, therefore, be it RESOLVED, That the Board of Public Works requests the Budget and Administration Committee and Common Council the additional allocation of $48,000 to be committed to granite curbing., for Hillview and Mitchell Street from available CHIPS funds. Carried Unanimously Release of Funds for Sign Machine 'By Comm. Daley: Seconded by Comm. Cox WHEREAS, the Board of Public Works has budgeted for a total of $20,000 to date toward the purchase of a new sign machine, and WHEREAS, price reductions and materials improvements make possible an improved system of sign production and maintenance, now therefore be it RESOLVED, By the Board of Public Works that $20.,000 in Capital Reserve #23 be released for the following equipment purchases and/or substitutions 1. Sign Machine 2. Pressure Sensitive Sign Applicator and Beginning Inventory 3. Graffiti Pressure Washer Removal 4. Pullers and Push Pullers $ 12,500 2,250 4,500 750 $ 20,000 Carried Unanimously • -6- Request for Budget Funds for Light Meter The City Engineer has requested that adequate funds be set aside in the 1989 budget for the purchase on one light meter. This meter would be used to address many questions concerning light levels in the City. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, throughout the past year, many requests, questions and concerns have come up regarding lighting in the City which could more easily be answered with the use of a light meter; now, therefore, be it RESOLVED, That the Board of Public Works approves this request for funds in the 1989 budget and the addition of line 5182-418 (Tools). Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Request for Allocation of Funds to Update Survey Equipment The Engineering Office is requesting to update the survey equipment used in the office. Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, incorporating the use of newer electronic and laser • distance measuring equipment in the Engineering operations will improve efficiency and reduce manpower requirements, and WHEREAS, the project design and construction support for the Department of Public Works projects can be done better with fewer man hours using the proposed equipment, and WHEREAS, source of these funds may be allocated through various available funds; now, therefore, be it RESOLVED, That the Board of Public Works approves the request from the Engineering Office to update survey equipment using funds from the 1989 budget, and be it further RESOLVED, That the Board of Public Works requests the Budget and Administration Committee to allocate $10,000 from Southwest Drainage Study Restricted Contingency Funds; $3,000 from Capital Project #225, Hudson Street Reconstruction; $3,000 from Capital Project #223, Elm Street Reconstruction; and $4,000 from General Fund appropriations. Mayor Gutenberger requested that this request for allocation of funds be put off for one month. City Engineer Gray responded that it is $20,000 worth of . equipment, $4,000 against the budget and $16,000 against existing funds. Discussion followed on the floor. Further Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes - (4) Reeves, Cannon, Daley, Sprague Nays - (2) Cox, Mayor Gutenberger Motion Carried Blue Print Machine - Engineering Department The blue print machine in the engineering department serious need of repair or replacement. City Engineer Gray asked for guidance from the Board as to way to go with this problem. Discussion followed on the and City Engineer justified to the Board the need for this of equipment. Resolution By Comm. Daley: Seconded by Comm. Cox WHEREAS, there is a need to expend $500.00 between end of the year for repairs to the blue print equipment in the Engineering Department, and WHEREAS, in all likelihood another $1,000.00 will have to be spent in 1990 for the same repairs; now, therefore, be it is in which floor piece now and the duplicating RESOLVED, That the Board of Public Works grants the new piece of equipment for duplicating blue prints cost effective to spend the $2100.00 now on a equipment, and be it further request for a because it is new piece of RESOLVED, That the 1989 Equipment List be amended to include the purchase of this blue print duplicating machine in 1989. Carried Unanimously • Department of Public Works Computerization By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Controller's office has made available a Data General 2000 mini -computer for the Department of Public Works conversion and use in computerizing department functions and centralizing data storage, and WHEREAS, staff has researched the capabilities of Data General when coupled with IBM compatible MSDOS based workstations, and WHEREAS, a configuration and phasing of equipment has been recommended; now, therefore, be it RESOLVED, The Board of Public Works endorses staff's request to proceed with Phase I out of capital funds and additional contingency funds as may be released and allocated by B&A and Common Council. Acting Supt. Fabbroni explained to the Board that the Department of Public Works computers were installed in 1983 and as the department has become more computer orientated the need for access to computers has increased. He reported that the only computer available to the Engineering Department and the Superintendents office is used as an active work station. In the Streets and Facilities Department a computer was purchased for the supervisors of the department and is used exclusively by staff other than the supervisors. Acting Supt. Fabbroni explained that the DPW Department need to have their systems updated to use as management tools. Acting Supt. Fabbroni further explained that he has developed a two stage conversion for installing the necessary computer system and stated that he would like to take his proposal to B & A immediately to get approval for the first phase. Mayor Gutenberger explained the would like the Board and staff before priorities were made for DPW hold their request for one m budget process and stated that he members to view the 1990 budget the end of 1989 and suggested the onth. Acting Supt. Fabbroni responded that this first phase is essential in regard as to how the department is run as presently they do not have access to computers. City Engineer Gray reported that the DPW has been working on this request for several months and explained that they considered this part of 1989 as they have been working on this request since January 1989. In terms of what the department is trying to do, this seemed like a reasonable time. City Controller Cafferillo asked Engineer Gray if the first phase of this proposal will operate independent on its own without the second phase and if it would fulfill requirements and obligations that the DPW has to date. Acting Supt. Fabbroni explained that what he is suggesting might be a Board decision for the second phase but the first phase is an essential start. City Controller Cafferillo explained that the Police Department has made a request to upgrade its computer system software with additional hardware and have a consultants study currently on- going. The Capital Project has to be amended when the results of that study are completed and the $17,000 could be upgraded to $26,000 in that same issue if the two items are completely independent of one another. He stated that it might be realistic to request the first phase and put the second phase off until the budget has been received. Further discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously BIDS FOR COMPUTER SYSTEM Bids were. received November 6, 1989 for providing computer workstations and printers. Resolution: By Comm. Cannon: Seconded by Comm. Daley WHEREAS, Solution Technology Group, Inc., 111 South Cayuga Street, Ithaca, New York 14850, is the low bidder for delivering computer systems, and WHEREAS, upon inspection of their bid required substitution of GENOA UGA Graphics Cards for the Paradise Plus VGA Graphics Cards and an ACER 715 Multisync Monitor for one Hyundai, HCM-401 monitor to meet minimum specifications, and WHEREAS, the additional $225.00 still left Solution Technology Group, Inc. the low bidder, now therefore be it RESOLVED, the bid be awarded for furnishing computers to Solution Technology Group, Inc. for their low bid as adjusted of $15,693.00. Discussion following regarding where the computers would be placed and reasons for having the color monitors. CARRIED UNANIMOUSLY • -8- Stewart Park Restricted Contingency Funds By Commissioner Reeves: Seconded by Commissioner Daley WHEREAS, the 1989 Department of Public Works Budget for Stewart Park included $40,000 for improvements and major maintenance in Restricted Contingency funds, and WHEREAS, the staff has identified the attached list of priority maintenance and upgrade need for Fall 1989; now, therefore, be it RESOLVED, That the Board of Public Works requests release of the $40,000 in Stewart Park Restricted Contingency funds; $12,236 to Account A20-5-7112-435, $27,764 to Account A-20-5-7112-483. Acting Supt. Fabbroni explained that these funds are needed to replace the piping for the heating system in the boathouse at Stewart Park. Discussion followed in regard to the repairs on the. bathhouse and the boathouse in 1989. A vote on the resolution resulted as follows: Carried Unanimously SOLID WASTE ITEMS Tompkins County Landfill Tipping Fees - 1990 DPW Budget RESOLUTION By Comm. Reeves: Seconded by Comm. Cox WHEREAS, Tompkins County is enacting a landfill tipping fee effective January 1990, and WHEREAS, monies for these fees were deleted from the 1990 DPW Budget after the Mayor's review, and WHEREAS, if the fees were to be absorbed by the DPW Budget it would cause an unjust burden on normal DPW operations, now therefore be it RESOLVED, That the Board of Public Works affirms that these tipping fees will not be taken out of DPW operating funds, and be. it further RESOLVED, That a revenue -generating source will be found to cover the expense of the County's landfill tipping fees. CARRIED UNANIMOUSLY • Amendment to Waste Water Treatment Plant Equipment List The Chief Operator has requested that the SJS amend the 1989 Equipment List to include a hydraulic gear puller for use in plant equipment maintenance. The SJS agreed and forwarded the request to the BPW for action. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, that the Board of Public Works requests that the 1989 equipment list for the Waste Water Treatment Plant be amended to include a set of hydraulic pullers at a cost not to exceed $1,900. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • Amendment to Water Treatment Plant Budget The City Engineer has been approached on several occasions by Herb McCall, P.E., for payment of "additional services" rendered while doing design for the Water Treatment Plant Upgrade. Because of the lack of a Chief Operator at the plant, the complexity and age of the plant systems, the changing state and federal regulations, and the easy availability of Mr. McCall at the Water Plant he was involved in several plant operationala4k agreed matters. After numerous discussions, Mr. Gray o recommend a payment of $20,000 to reflect emergency and additional work done for daily plant operations. The source of those funds would be unexpended monies in the plant staff line. Other payments for additional services, if any, will be made only as those items are incorporated in the project as change orders or a change in scope of the project. Resolution By Commissioner Cox: Seconded by Commissioner Daley WHEREAS, the City has received additional services from Herb McCall, P.E. related to the day to day operations of the Water Treatment Plant, and WHEREAS, this matter has been reviewed by the City Engineer and he has recommended a payment of $20,000.; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee amend the 1989 budget to increase line F 8330-435 by $20,000. for this payment and reduce line F 8330-110 by $20,000. to offset the payment. City Engineer Gray explained the resolution further. Discussion followed on the floor. Referral Resolution By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That the Board of Public Works refer this resolution to the Committee of the Whole with power to act. Carried Unanimously Resolution by Commissioner Cox; Seconded by WHEREAS, the City has received McCall, P.E. related to the day Treatment Plant, and Commissioner Sprague. additional services from Herb to day operations of the Water WHEREAS, this matter has been reviewed by the City Engineer and he has recommended a payment of $20,000, and WHEREAS, this matter has been further reviewed by the Board of Public Works and they agree to the payment of $20,000 with the stipulation that no further work is done out of the scope of Mr. McCall's contract with the City for the Water Treatment Plant Upgrade, now therefore be it RESOLVED, That the Board of Public Works approves the $20,000 not -to -exceed payment to Mr. Herb McCall for additional services to the Water Treatment Plant, and be it further RESOLVED, That the Board requests the Budget and Administration Committee amend the 1989 Budget to increase line F-8330-435 by $20,000 for this payment and reduce line F-8330-110 by $20,000 to offset this payment. Carried Unanimously • -12- HIGHWAY ITEMS: Transfer of Highway Funds Resolution By Commissioner Sprague: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works requests the Budget and Administration Committee of Common Council to transfer $75,000. from the 1989 operating account #5111 to 1990 Capital Project #228, Meadow Street Paving. Carried Unanimously • • FINANCE Audit Reports Newman Golf Course Irrigation System - Appropriation of funds Engineering Summer Students - Appropriation of funds Page 1 2 3 Curbing - allocation of funds 4 Release of funds for sign machine 5 Engineering Funding Requests 6 DPW Computerization Funds 7 Stewart Park Restricted Contingency Funds 8 9 Tompkins County Landfill Tipping Fees - 1990 DPW budget Amendment to 1989 WWTP Equipment List 10 Amendment to 1989 WTP Budget 11 Transfer of Highway Funds 12 • • • 2/. PARKING & TRAFFIC DNIxaya - f • PARKING AND TRAFFIC ITEMS: Dryden Road Parking Garage Rates Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, the parking rates at the new Dryden Road Parking Garage have been under periodical examination, and WHEREAS, this Board had decided to again review the rates at this time, now therefore be it RESOLVED, That such review be postponed until after the completion of the Downtown Parking Study now underway. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Problems with the Lottery for the Collegetown Parking Ramp Bill Rich, owner of Classic Optical in Collegetown addressed the Board in regard to the problem of the lottery for the Collegetown Parking Ramp. He said he has been denied a permit for that parking ramp for 4 months in a row. Even if you are one of the lucky persons who has a permit for the parking ramp, if you leave the ramp to go to the bank or whatever, you cannot get back in because it is full. The Mayor stated that the parking system is under review. It was the consensus of the Board that the parking problems in Collegetown will only get worse. Discussion followed on the floor with City Chamberlain Parsons responding to questions from the Board members. The City Chamberlain stated that she has made calls to Collegetown merchants regarding the parking situation and many of the merchants like the lottery system. It was suggested to Mr. Rich that he might want to check with someone in the private sector to see if he could secure a parking space with one of them. REPORT OF CITY CONTROLLER: Budget and Administration Committee of the Whole Meeting City Controller Cafferillo reported that the Budget and Administration Committee of the Whole will meet tonight, November 29, 1989 to discuss revenues of Capital Projects, Capital Reserves and to set the Tax Rate. The Budget and Administration Committee will propose an adjustment in parking fees by establishing a $.25 charge for the first hour of parking and an increase in the fee for monthly parking permits. The projected revenues are based on the number of permits sold by the City Chamberlains office. City Controller Cafferillo stated that he needs an assurance that the Board of Public Works is willing to act on an increase, effective January 1990 so that the revenues can be placed in the budget. City Controller Cafferillo answered questions from the Board in regard to income from parking fees. Increase Fees for Parking Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works will adjust parking rates in the City of Ithaca to generate an additional $45,000 in revenue. Further discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously PARKING AND TRAFFIC ITEMS: Dryden Road Parking Garage The Dryden Road Parking Garage has been in operation since May 18, 1987 with periodical reviews and minor modifications by the Board of Public Works. Merchants and residents have recently approached the Board with their concerns regarding this garage, which, among these concerns were the lack of available parking spaces, attendant's hours, and the lottery permit system. Resolution By Commissioner Daley: Seconded by Commissioner Cox WHEREAS, the Board wishes to address these concerns while maintaining an efficiently operated parking garage for both long-term and short-term users; now, therefore, be it RESOLVED, That the Board of Public Works eliminates the first hour of free parking and establishes a fee of $.50 per hour for parking, and be it further RESOLVED, That the Board of Public Works approves the hiring of three (3) full-time parking lot attendants for daily 24 hour operation on a temporary basis commencing February 1, 1990 and ending May 31, 1990, and be it further RESOLVED, That permit rates for the Dryden Road Parking Garage be raised $10.00 on both day and night permits, from $35.00 a month to $45.00 for day permits, and from $25.00 a month to $35.00 for ' night permits, and be it further 1 RESOLVED, That parking meter rates be increased to $.50 an hour in the immediate Collegetown area and to $.50 for two hours at the outlying Collegetown meters, and be it further RESOLVED, That these changes take effect on January 1, 1990, unless otherwise specified above, and be it further RESOLVED, That the parking lot attendants be directed to pass out hand-outs outlining these changes to all vehicles exiting the garage. Discussion followed on the floor regarding merchant participation. Commissioner Reeves and Acting Superintendent Fabbroni stated that the Collegetown merchants are aware of these changes. A vote on the resolution resulted as follows: Carried Unanimously Downtown Parking Garages The Board of Public Works have spent a great deal of time reviewing parking rates in the Downtown area. One of the results from a parking study done by Rich and Associates was the need to increase parking rates in the Central Business District. Resolution By Commissioner Daley: Seconded by Commissioner Sprague WHEREAS, the demand for parking in the City is a growing problem, and WHEREAS, in keeping with plans for additional parking facilities, the rates for the existing downtown parking garages need to be increased to satisfy operation and maintenance costs as well as to satisfy overall City revenue demands; now, therefore, be it RESOLVED, That the Board of Public Works eliminates the first hour of free parking in all City -owned parking garages, and be it further RESOLVED, That all parking meter rates be raised to $.50 per hour in the immediate business district, and to $.5o for two hours in the secondary areas, and be it further RESOLVED, That parking permit rates be raised by $5.50 in all downtown parking ramps, from $12.50 a month to $18.00, with the exception of Seneca Street under cover which shall be increased by $10.00 from $20.00 a month to $30.00, and be it further RESOLVED, January 1, RESOLVED, hand-outs ramps. That these modifications and increases take effect 1990, and be it further That parking lot attendants be directed to pass out outlining these changes to all vehicles exiting the Carried Unanimously -2 - Request for Free Parking at Woolworths Parking Lot Harold Jones representing RSVP has requested free parking for the tax preparation volunteers while they are providing their services in City Hall. Resolution By Commissioner Daley: Seconded by Commissioner Sprague RESOLVED, That this request be granted and that free parking for the tax counselors be provided in the Woolworths Parking Lot during the period of January 17 - 25, 1989. Discussion followed on the floor in regard to public use of City property. A vote on the resolution resulted as follows: Carried Unanimously • • -3- 4-Way Stop Signs at Cornell Street and Valley Road Intersection Mayor Gutenberger reported that at the December 28, 1988 Board of Public Works meeting Third Ward Alderpersons, Booth and Johnson, requested a written response of the rationale for not putting 4 -way stop signs on Cornell Street and Valley Road intersections. City Engineer Gray responded that he has the information and will put together a response to the Alderpersons. PARKING AND TRAFFIC ITEMS: Parking Regulations Enforcement Program Common Council and the Board of Public Works have both informally discussed the extension of the Parking Meter Enforcement Program, into other areas of parking violations. �\ Resolution By Commissioner Cannon: Seconded by .Commissioner Sprague WHEREAS, it is in the best interest of the City to have greater enforcement of its parking regulations, and WHEREAS, the Superintendent has proposed a program for the beginnings of such an enforcement program, now therefore be it RESOLVED, That the report of the Superintendent on this program be approved, and be it further RESOLVED, That Common Council be requested to, A) appropriate the necessary start-up funds as shown, B) amend the Authorized Equipment List to include a vehicle and radio, and C) amend the roster of the Public Works Department to include an additional full-time Parking Meter Checker, all as shown on the report of the Superintendent: Discussion followed in regard to._the areas of parking violations covered by this new position. • A vote on the resolution resulted as follows: Carried Unanimously • PARKING AND TRAFFIC ITEMS: Parking Enforcement Program During the preparation of the 1989 budget the possibility of expanding the Parking Enforcement Program by the Department was discussed. Funds for an additional Parking Enforcement Officer and a new vehicle were set aside in restricted contingency. Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, The Board of Public Works, the Superintendent and the Chief of Police have discussed the implementation of such an expansion of the Department's Parking Enforcement Program and WHEREAS, The Chief, the Board of Public Works and the Superintendent all agree that the overall needs of the City would be best served by having this function performed under the administration of the Police Department, now therefore be it RESOLVED, That the Board of Public Works recommends to Common Council that the funds set aside for the Parking Enforcement Officer and vehicle be released to the Police Department. Carried Unanimously -5- COMMUNICATIONS FROM THE MAYOR: Central Business District Ad Hoc Downtown Parking Committee Mayor Gutenberger reported that he has set up the Central Business District Ad Hoc Downtown Parking Committee and a consultant to the City has been hired. The consultant is ready to start meeting with the committee. Commissioner Cannon will represent the BPW and Commissioner Daley will represent the Conservation Advisory Council and Planning Board on the committee. • UNFINISHED BUSINESS: -6- Stop Signs Mayor Gutenberger asked about the elimination of the all -way stop signs at the corner of Clinton and Geneva Streets. Commissioner Reeves stated that they are waiting for a report from the Traffic Engineer. PARKING AND TRAFFIC ITEMS: All Way Stop Intersections By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the discussion of all way stop intersections in the City of Ithaca has been continual and WHEREAS, the Board of Public Works asked for and received a report from the Traffic Engineer concerning the all way stop intersections at Court and Geneva Streets, Clinton and Geneva Streets, and Utica and Lewis Streets, and WHEREAS, after studying this report and reviewing the Traffic Engineer's recommendations, the Board found that the amount of traffic and history of accidents at Court and Geneva Streets and Clinton and Geneva Streets still warrants the need for an all way stop at those intersections, and • WHEREAS, after reviewing the all way stop report for Utica and .Lewis Streets, the Board found that the traffic volume does not meet New York State's criteria for an all way stop, now therefore be it RESOLVED, That the Board of Public Works agrees that the all way stops at Court and Geneva Streets and Clinton and Geneva Streets should be left intact, and be it further RESOLVED, That the Board of Public Works directs staff to remove the all way stop at Utica and Lewis Streets, placing the stop signs on Utica Street. allowing Lewis Street the right of way, and be it further RESOLVED, That the Board of Public Works will notify the Mlderpersons in these Wards of their decision. Carried Unanimously • COMMUNICATIONS FROM THE MAYOR: Stop Sign on Lewis Street Mayor Gutenberger reported that he has received a letter from Carolyn Moravec in regard to a Stop sign on Lewis Street with petitions attached protesting the removal of the Stop sign and requesting its reinstallation. He reported that the letter mentions concerns about the proximity to the Fall Creek Elementary School, day care facility homes in the area, and the concerns for children and their safety. He requested that this issue be referred to the BPW Committee of the Whole for further consideration. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Stop Sign Removal on Lewis Street Marilyn Moravec - 420 Utica Street, addressed the Board of Public Works in regard to the removal of the Stop sign on the corner of East Lewis Street. She reported that she is concerned for the safety of the children in the neighborhood. Ms. Moravec stated that the petition attached to her letter to Mayor Gutenberger contains 81 signatures. Alderperson Hoffman - 607 North Tioga Street, addressed the Board of Public Works in regard to the removal of two of the Stop signs from the intersections of Utica and East Lewis Street. He stated that he received the recommendation from the Department of Public Works staff for the .removal of the Stop signs and was not aware of how important that four-way Stop was to the neighborhood. He stated that the residents of the area were not consulted prior to the removal. He has received many calls from residents in the area and has seen the petitions of most of the people who live in that area protesting the removal of the Stop signs. Alderperson Hoffman stated that on the basis of the calls he has received and the petitions, he is supporting the request to re-establish the Stop signs. He thinks it is important to consider the wishes of the neighborhood. The needs of pedestrians, children and parents must be weighed against the desirability of a smoother traffic flow. In looking over the report of the Traffic Engineer, Frank Gombas, Alderperson Hoffman stated that the last time two Stop signs were removed in 1968 they were re -installed a few weeks later after protest by the neighborhood and he would hope that history would repeat itself in this case. Stop Signs at Lewis and Utica Street Refer to Committee of the Whole Resolution By Commissioner Cox: Seconded by Commissioner RESOLVED, That the petition and letter presented Public Works in regard to the stop signs at Street intersection be referred to the Committee discussion and possible reconsideration at their Cannon to the Board of Lewis and Utica of the Whole for next meeting. Commissioner Reeves stated that she observed signatures of persons who do not live in the City of Ithaca and asked Ms. Moravec if they were parents of children whose day .care facilities were in the area. Marilyn Moravec responded that there were six homes within a block in any direction of the Lewis and Utica Street intersection that provide day care. Four Way Stop Sign at Utica and Lewis Streets Marilyn Moravec - 420 Utica Street, addressed the Board and stated that at last week's meeting the discussion was brought up that everybody wanted a four-way Stop sign. She stated that she does not think that everybody wants a four-way Stop sign. The four-way Stop sign was there for over 20 years. She bought her home in that neighborhood because of the low traffic and there are now seven day-care homes in the neighborhood as well as two nursery schools. School starts in two weeks and she reported that many parents funnel their children through this intersection for the obvious safety of the four-way Stop sign and two crossing guards. In the minute notations on the research it was noted that if this was not made a four-way Stop twenty years ago, the crossing guard for the school safety should be there. She is still raising the same question and stated that there are easily. 50 - 75 children who cross at that intersection on school mornings and traffic which is going much faster are sliding through the Stop signs at Cayuga Street. She stated that we are going to see accidents there especially with school starting and the high school students coming through. She stated that she is extremely concerned for the safety of her children and also the many toddlers, pre-school children, and elementary school children who do cross through this intersection on a daily routine basis. She encouraged the Board to put this four-way Stop back. Alderperson Hoffman - 607 North Tioga Street - addressed the Board and stated that he supports the re -installation of the four-way Stop sign at the Utica and Lewis Street intersection. He said he knows that the vote in committee was 3-2 in favor of re -installing the Stop sign. He hopes that the absence of two members will not prevent the Board from taking positive action before school starts again. Letter From Alderperson Peterson Mayor Gutenberger read the following letter from Alderperson Peterson into the record: "I will be out of town this afternoon, so am asking you to read this letter into the record at the August 16, 1989 BPW meeting. I once more urge you to restore the 4 -way Stop at Utica and Lewis. I understand the Board members view that streets are for moving traffic efficiently. However, in this case, the sign was in place for two decades, with no apparent complaint from motorists, but with great appreciation from the neighbors. Additionally, this is a strictly residential area-- no businesses at the corners where cars might wish to access. Plus it is special because of the number of children there. It is right and reasonable to be extra cautious - please restore the signs." • PARKING AND TRAFFIC ITEMS: Reinstatement of all -way Stop at Utica and Lewis Streets The all -way Stop at Utica and Lewis Streets was recently reduced to a two-way Stop, giving Lewis Street the right-of-way. The change was based on a thorough traffic and pedestrian study which was done by the Traffic Engineer and according to New York State Manual of Uniform Traffic Control Devices for an all -way Stop. Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, this all -way Stop has previously been in effect for over twenty years, and WHEREAS, about the WHEREAS, services, the neighborhood in this area have expressed concern safety of children and pedestrians in this area, and at least six of the homes in this area provide daycare and WHEREAS, the residents have strongly urged the Board to reinstate the all -way Stop at Utica and Lewis Streets based on the above concerns; now therefore be it RESOLVED, That the Board of Public Works directs staff to reinstall •the all -way Stop signs at Utica and Lewis Streets immediately. Mayor Gutenberger stated that the arguments that the residents have brought forth have convinced him that we should reinstate the all -way Stop at Utica and Lewis Streets and reminded the Board that it takes four votes to pass a resolution. Amending Resolution By Commissioner Daley: Seconded by Commissioner Cannon that there be a further Resolved to read as follows: "RESOLVED, That upon passage of this resolution the Stop sign be re -installed by the opening of the public school session." Carried Unanimously Commissioner Cox stated that he voted against the reinstallation of the all -way Stop at Utica and Lewis Streets at the Committee of the Whole because he felt that a very objective study had been done before the Stop signs were removed. He stated that he can sympathize with people who have purchased homes with given traffic conditions in a neighborhood and to have that change happen, he can understand why they are concerned. A vote on the main motion as amended resulted as follows: Ayes (5) - Sprague, Cannon, Daley, Cox, Mayor Gutenberger Carried Unanimously -7- 'Hot Truck' Supt. of Public Works Dougherty reported on a meeting with representatives of the City, Cornell and operators of the 'Hot Truck' in regard to the 'Hot Truck' location. He reported the owner has been directed to go back to his original location and is now making arrangements to have the power pole moved. His operation will be on City property and in an area that the City has designated as his location beginning the first of April 1989. • -8 - PARKING AND TRAFFIC ITEMS: Firefighters Parking • Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS the contractual agreement between the City and the Paid Firefighters Association requires that the City provide free parking for on -duty employees at the #9 Fire Station, and WHEREAS the parking cannot be logistically provided on the Fire Station site, now therefore be it RESOLVED, That the Paid Firefighters at #9 Fire Station be allowed to park free of charge in the Dryden Road Parking Garage only when on duty, and be it further RESOLVED, That the Superintendent be directed to establish procedures with the Fire Chief. Carried Unanimously • • PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Rod Agona - 132 College Avenue addressed the Board of Public Works in regard to the odd -even parking policy in the City of Ithaca. He stated that he understands that the main reason, other than cleaning, for this policy is to prevent parking in front of houses for extended periods of time. Mayor Gutenberger responded to Mr. Agona that the streets are public streets and that his concerns have been noted. He stated that it is a difficult issue that is currently being addressed. Discussion followed on the floor. Commissioner Daley reported that the Charter and Ordinance Committee is currently looking at a proposal in regard to parking. He stated that a new parking enforcement person has recently been hired and the Board of Public Works is waiting to see the results of the increased enforcement. Commissioner Reeves stated that she does not think the Board of Public Works objects to criticism and asked Mr. Agona for some feed back or what his idea would be to eliminate or help with the parking problem. (i.e., what he would like to see instead of the current procedure.;). Mr. Agona responded that possibly an increase in the length of time a car can be parked without being moved would be helpful. Commissioner Daley suggested that Mr. Agona contact Alderperson Booth, Chairman of the Charter and Ordinance Committee, in regard to the parking regulations. Parking regulations are being discussed by the Charter and Ordinance Committee at this time. -10 - PARKING AND TRAFFIC ITEMS: Request for Handicapped Meter The City Federation of Womens Organizations Inc. has requested a parking meter designated as "handicapped parking" near the front of their building. Resolution By Commissioner Daley: Seconded by Commissioner Cox WHEREAS, five (5) handicapped metered parking spaces are in operation within a two (2) block distance of the Women's Community Building, now therefore be it RESOLVED, That the request be denied. Carried Unanimously -11- • t • PARKING AND.: TRAFFIC= ITEMS:. Immaculate Conception School Parking Request A request has been receivedfrom the Immaculate Conception School to provide additional restrictio s on parting in front of their property on Plain Street between. uffalo add Court Streets. Resolution - By Commissioner Daley: Seconded. y Commis_jioner Cox WHEREAS, the east gide of Plain S?treetbetween Buffalo and Court Streets is..an.active school bus Iloading Hone during the school day and i WHEREAS, the continual violation_of ...the :' o Parking" restriction in this area presents a hazard to the school children, now therefore be it 1 -- I RESOLVED, That 'thea Traffic Engineer be directed to investigate the situation and to provide signage that expedites the towing of illegally parked vehicles. 1 Discussion followed`in regard to -he need for an investigation. Supt. Dougherty 'stated thataninvestig<_tion is necessary as there are several __choices for. si nage -andi explained some of the options.. A vote on the resolution resulted as follows: Carried Unanimously -12 - Stop Sign at Seneca Street and Schuyler Place 411Alderperson Killeen has requested the installation of a stop sign on Seneca Street at the Intersection of Schuyler Place. Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, Seneca Street at this intersection is now a through street with stop signs on Schuyler Place and WHEREAS, traffic does not warrant the installation of a stop sign on Seneca Street, now therefore be it RESOLVED, That the request of Alderperson Killeen be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • PARKING AND TRAFFIC ITEMS: Cornell University Parking Plan Cornell University is proposing and revising a parking plan which is causing concern throughout the community. Resolution By Comm. Daley: Seconded by Comm. Cox WHEREAS, this parking plan may increase parking rates for Cornell employees and students, and WHEREAS, this increase in parking rates may encourage Cornell employees and students to park all day on City streets, and WHEREAS, the ,City streets in this area are already overburdened with all day commuters; now, therefore, be it RESOLVED, That the Board of Public Works requests that Cornell University consult with the City and seriously take into consideration the parking problems that already exist in this area due to all day parkers when they revise their parking plan. Carried Unanimously Regulation of Daytime Parking Near Cornell University Richard Booth and John Johnson, 3rd Ward Alderpersons along with Sean Killeen, 4th Ward Alderperson addressed the Board in regard to the serious parking problems that exist in their wards due to all day commuter parking and long term parking along residential streets near Cornell University. Alderperson Booth Board with a memorandum that outlined the Provided the as well as offered some possible solutions to this situation. Alderpersons Booth, Johnson and Killeen asked the Board to consider adopting a parking scheme which would prohibit all day parking on virtually all residential streets surrounding Cornell University throughout most of the Third and Fourth Wards. Alderperson Booth expressed the importance of having a comprehensive parking plan in place by August of 1990 when Cornell will be starting a new parking system which could possibly send an abundance of cars onto already crowded City streets. A(6°\ \A -14 - Request for Parking Permits in Metered Zones A request was received from Sta-Home Healthcare of 115 South Quarry Street, for four (4) parking permits in metered zones. Resolution By Comm. Daley: Seconded by Comm. Reeves WHEREAS, the Board of Public Works sympathizes with the agency's plight, and WHEREAS, other requests of this nature have been denied since the Board cannot, by State law, issue special parking privileges to any group; now, therefore, be it RESOLVED, That the request of Sta-Home Health Care be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (5) - Reeves, Sprague, Cox, Cannon, Gutenberger Nay (1) - Daley • Carried • Aldeiuerson Killeen- 111 Orchard Place, addressed the Board of Public Works as Alderman of the Fourth Ward neighborhood in regard to the State and Mitchell Street item that is on today's agenda. Alderperson Killeen stated that he is delighted to see this resolution and to urge, on behalf of the neighborhood, a quick and speedy passage and implementation of the measure as written. He also reported that not only is the neighborhood pleased with the concern that this experiment will offer in terms of pedestrian safety and local traffic it will affect the smaller side streets as well. The State and Mitchell Street area is a corridor for many commuters who work in our area and the out-of- town visitors who come into our area will also be well served by these improvements. Alderperson Killeen thanked the Board of Public Works for dealing with this traffic issue. PARKING AND TRAFFIC ITEMS: Mitchell and State Street Traffic Problems The Board of Public Works has received several requests to resolve the traffic congestion problem at the intersection of State and Mitchell Streets. Resolution By Commissioner Cannon: Seconded by Commissioner Cox WHEREAS, reviewing a thorough traffic and pedestrian study done by the Traffic Engineer, the Board preferred Plan B-1, on a trial basis which utilizes a curbed traffic island for channelization providing the existing traffic controls and a "Yield" sign at the western tip of the proposed island for westbound traffic in addition to the existing Stop sign on State Street, now therefore be it N\ RESOLVED, That the Board of Public Works directs staff to implement Plan B-1 for improving the intersection at Mitchell and State Streets, and be it further RESOLVED, That this trial be implemented to cover a period of time during the winter months, and be it further RESOLVED, That the Board of Public Works requests that the Ithaca Transit drivers not stop at this intersection to discharge passengers. Discussion followed on the floor. Engineer Gray stated that there is concern that just painting will not give the full effect. It was suggested that physical barriers also be put in place. Mayor Gutenberger stated that he does not approve of the last "Resolved" as the transit staff were not consulted in the decision to not discharge passengers at this intersection. The Mayor requested that the transit staff be consulted in regard to this decision. • Commissioner Reeves stated that this is not a regular transit stop. Commissioner Cox stated that unscheduled stops contribute to problems with the out -bound flow of traffic. c,(101.,.. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the last RESOLVED be deleted from the resolution. A vote on the resolution as amended_resulted as follows: Ayes - (4) Reeves, Cannon, Sprague, Mayor Gutenberger Nays - (1) Cox Carried Traffic Island at State and Mitchell Streets Comm. Cox asked for a progress report on the traffic island at State and Mitchell Streets. Acting Supt. Fabbroni stated that it looks like it will be the first week in November before this work is started. Discussion followed on the floor. • • • -16- PARKING AND TRAFFIC ITEMS: Parking Permits By Comm. Daley: Seconded by Comm. Cox WHEREAS, the Board of Public Works passed a resolution on March 26, 1986, increasing the number of parking permits to be sold during January through October of each year, and WHEREAS, the demand for permit parking continues to grow, and WHEREAS, the City Chamberlain has suggested extending the increase to include the month of November, and WHEREAS, as long as this extension does not include the month of December it should not have an adverse effect on parking for holiday shoppers; now, therefore, be it • RESOLVED, That the Board of Public Works extends the increased amounts of parking permits to be sold as previously passed on March 26, 1986 to include the month of November, and be it further RESOLVED, That the Board of Public Works asks the City Chamberlain to post the forthcoming decrease in availability of permits in the month of December on all parking facilities. Carried Unanimously -17- Cascadilla Avenue Traffic Problems The Traffic Engineer has received some concerns from residents regarding various traffic problems on Cascadilla Avenue. • Resolution • • By Comm. WHEREAS, and are problems Daley: Seconded by Comm. Cox the Board of Public Works has discussed these concerns interested in examining solutions to these traffic on Cascadilla Avenue; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to post "No Through Traffic" signs for the portion of Cascadilla Avenue between North Tioga and North Cayuga Streets, and be it further RESOLVED, That the Board of Public Works directs staff to erect a Stop sign at the western end of Cascadilla Avenue where it intersects with North Cayuga, and be it further RESOLVED, That the Board of Public Works recommends that the existing bike path on Cascadilla Avenue be relocated to Marshall Street westerly to North Cayuga Street. Carried Unanimously Mayor-Gutenberger asked if the no parking-signs on - Campbell • Avenue had been removed. \ Supt. Dougherty reported that the signs that were to be removed had been removed and that there are special parking restrictions in that area. PARKING AND TRAFFIC ITEMS: Geneva Street Loading Zones A request was received from the Senior Citizens Center asking that the two (2) loading zone parking spaces in front of their office at 213 South Geneva Street be changed to handicapped parking spaces. Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, The Traffic Engineer suggests that only one loading zone space be changed to handicapped parking space; now, therefore, be it RESOLVED, That one of the loading zone spaces at 213 South Geneva Street be changed to handicapped parking. Commissioner Cannon asked that the minutes reflect that a letter will be sent to the Senior Citizens Center explaining why only one space will be designated as handicapped parking. A vote on the resolution resulted as follows: Carried Unanimously • PARKING & TRAFFIC Dryden Road Parking Garage ,Woolworths Parking Lot Cornell St. & Valley Rd. Request for All -way stop sign Parking Regulations Enforcement Program Central Business District Parking Study All -way Stop Signs Page 1 2 3 4 5 6 Johnny's Hot Truck 7 'Paid Firefighters Parking 8 Parking Complaints 9 Request for Handicapped Parking Meter near Womens Community Bldg. 10 Immaculate Conception School Parking Request 11 Request for stop sign at Seneca Street and Schuyler Place 12 Cornell University Parking Plan 13 Request from Sta-Home Healthcare for parking permits 14 Mitchell and State Street Traffic Problems 15 Parking Permits Cascadilla Avenue Traffic Problems Campbell Avenue - No Parking Signs 16 17 18 Geneva Street Loading Zones 19 • TRANSIT ZI S NVIII • • PARKING, TRAFFIC AND TRANSIT ITEMS: Ithaca Transit Report of Operations Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the Board of Public Works accepts the Ithaca Transit System Report of Operations for the period October - December, 1988, and January - December, 1988. Discussion followed on the floor in regard to decreased rider- ship and NYS Operating Subsidy. Mayor Gutenberger reported that decrease in ridership seems to be a national trend. He has been working, at the state level, to get some guaranteed funding for the next five years for all the upstate systems. Commissioner Reeves stated that Superintendent of Transit, Bernard Carpenter, is looking into the• possibility of a complete study of the entire transit system and routes. He will report back to the Board with information on the details and estimated cost of the study. A vote on the resolution resulted as follows: Carried Unanimously BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Ithaca Transit Ridership Survey Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, a request was before the Board of Public Works to have a ridership survey conducted soon and WHEREAS, Transit Manager Carpenter met with Professors Meyburg, Richardson and Turnquist of Cornell University to seek their assistance and guidance with this ridership survey and WHEREAS, Professors Meyburg, Richardson and Turnquist have agreed to help in this matter, now therefore be it RESOLVED, That the Board of Public Works authorizes Transit Manager Carpenter- to proceed with an agreement to have this survey done. Carried Unanimously Ithaca Transit Commissioner Reeves reported that the Board of Public Works has received an invitation from the Ithaca Transit System for the Third Annual Southern Tier Invitational " Bus Roadeo" on Sunday, June 11, 1989 at Cass Park. The City of Ithaca has the honor of hosting this year's event as the result of last years competition was when an Ithaca the transit systemis seeking persons ed first place. She stated thatpersons to participate as judges in the competition. -3- BUILDINGS AND PROPERTIES ITEMS Ithaca Transit State Assistance Funds Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the City of Ithaca has submitted a request for a grant of funds to the New York State Department of Transportation Act of 1964, as amended, for a project to provide operating assistance funds for transportation services within the City of Ithaca and partly in two adjoining municipalities, provided by the City of Ithaca Transit System for fixed route, scheduled, open and available to the general public during the periods January 1, 1989 to December 31, 1989, (PIN 3798.21.406), now therefore be it RESOLVED, That the Board of Public Works recommends that the Common Council authorize the Mayor to sign the agreement(s) between the City of Ithaca and State of New York for the above named projects; and be it further RESOLVED, That the Board recommends that the Mayor be authorized to act on behalf of the City of Ithaca to proceed and complete the above named projects. Carried Unanimously • • • • -4- PARKING AND TRAFFIC ITEMS Swarthout and Ferris Bus Service Resolution By Comm. Daley: Seconded by Comm. Sprague RESOLVED, that an agreement between the Swarthout and Ferris Bus Service and the City of Ithaca which provides for the operation by Swarthout and Ferris of a commuter bus service between downtown Ithaca and the South Lansing/Triphammer and Village Apartments/Sapsucker/Ithaca area via the Cornell University campus for the period January 1, 1990 through December 31, 1994, be approved for signature by the Mayor. Itis further RESOLVED, that an agreement between the City of Ithaca, Cornell University, the Town of Ithaca, the Village of Lansing, Tompkins County, and the Village of Cayuga Heights, all as subsidizers of the Northeast Transit program, which agreement provides for administration by the City of a regular commuter bus service route on behalf of the subsidizers, serving the downtown Ithaca areas and the South Lansing/Triphammer and Village Apartments/Sapsucker/Ithaca areas via the Cornell University campus for the period January 1, 1990 through December 31, 1994, be approved for signature by the Mayor. CARRIED UNANIMOUSLY • • TRANSIT Page Ithaca Transit Report of Operations 1 Southern Tier Invitational -Bus Roadeo 2 Ithaca Transit Assistance Funds 3 Swarthout and Ferris Bus Service 4 • PARKS S)luvd -1 - CREEKS, BRIDGES AND PARKS ITEMS: Cass Park Ice Skating Rink A Rink Location Plan dated February 15, 1989 was presented at the Committee meeting of March 1, 1989, for the new skating rink at Cass Park. This plan calls for the relocation of the tennis courts and the site of the new rink east of the existing rink and on an east/west directional location. Resolution By Commissioner Stone: Seconded by Commissioner Cox ' RESOLVED, That the Rink Location Plan dated February 15, 1989 presented by Andy Sciarabba for a new ice skating rink be approved as the best overall location for the traffic patterns and visibility impact in Cass Parkt Discussion followed on the floor. Commissioner Stone stated she has received numerous phone calls in regard to the site of the new skating rink. She reported the major concern was that the rink would ruin the character of Cass Park, obstruct vision, and it was going to be impossible to see any of natures wonders again. A vote on the resolution resulted as followed: Carried Unanimously • • -2- CREEKS, BRIDGES, PARKS ITEMS Commons Lighting and Electrical Capacity Many complaints have been received regarding inadequate lighting and a lack of electrical capacity to serve the present day needs of the Commons. Resolution By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the Board requests Common Council to appropriate $5,000 for the purpose of retaining a consultant to design a complete lighting and electrical system for the Commons, and be it further RESOLVED, That if such an appropriation is made, the Superintendent of Public Works be authorized to engage a consultant for this purpose. Discussion followed in regard to who should design this project. A vote on the resolution resulted as follows: Carried Unanimously -3 - DeWitt Park Commissioner Reeves read the following letter from Mr. Joe Cassaniti: "Dear Ms. Reeves: I am interested in the maintenance of DeWitt Park. As a veteran, I would like to see the monument area clean and neat, also not used as a skateboard area. Here's an idea: that the City allow the local veteran's groups to rake the park, clean the monuments and install a sign prohibiting the area around the monuments from being abused by skateboards." Mr. Cassaniti also enclosed a draft of a possible sign. Discussion followed on the floor. The maintenance at DeWitt Park will be discussed at the Committee of the Whole meeting on May 3, 1989. Dewitt Park Skateboarding The issue of skateboarding in Dewitt Park has again been brought to the attention of the Board.0:41„Yaa: Resolution By Commissioner Reeves: Seconded by Commissioner Sprague WHEREAS, it has been the policy of the City of Ithaca that Dewitt Park be maintained as a quiet oasis in the center of Town and WHEREAS, the agreement made in 1856 between the First Presbyterian Church and the Village of Ithaca specifically stated in part, "...and to restrain by law trespassing thereon; .or any;' other act a thing which would be a nuisance, or tend in--any-way- to deprive the citizens of Ithaca of any of their rights or.. privileges granted by said Simeon Dewitt in carrying and dedicating said premises as a public walk and promenade,"—and,,---4. •-s WHEREAS, the use of skateboards in Dewitt Park is in the opinion of this Board of Public Works a nuisance to most people attempting to enjoy the serenity of this Park, now therefore '— be it RESOLVED, That the Board of use of skateboar1s in Dewitt Discusslion folibiVed onthef. CommiOpner- Daley stated resolution stating in re skateboarders to go. - Amendi By Com RESOLVE consideration" cpfa, location' Resolution._ . ssionerDal9y::-SecOnded Commissioner Cannon ',- That.' the Board b4 Publtic Works recommit to a speedy Works reaffirms its ban on the in 1988 the Board passed a o a need for a place for Commissaoner Cox stated tha an obligation to 'provide resolutIon as worded. -He stated hat the park should be a quiet ial -Is located there and it is ardinb there. hat 4ie does not feel that the City atebo rding but that the City should oups to discuss the issue of or..askateboard park. he Iles not feel that the City ska.deboard park and supports has the place, the Veteran's Memo inappro riate to:have skateb .- .. : . Commisspner Reeves stated should provide-a:place for st work with someother commu ity g - locating'a_place: Commies4pner Cannon asked place foryouthhockey along the issue of a 1 year -and it-isixery difficu sport that is organized or sup, skatebgarders are all over the sidewalks, etc: and it is' a qd provided these kids with an utle for skateboarding. f the, City was going to provide a with! a place for skateboarding. He lace for skateboarding came up last t toorganize around as it is not a rvised. He stated that the arking helix, public streets, stion of safety. Nobody has • 1 Counqili Liaison:Nichols st ted 'Ehat he felt that a place for skateboarding is not an issu that! the Board should be designing. He stated -'we should i)e. asking the Youth Board or Youth - * _ Bureauvfor recommendations. J _ -- i - • -- A vote oon the amending resotion ltesulted as follows: -Ayes - (2) - Cannoni - Dale • Nays (3) - Cox, R eves A voteIon the main motion re Sprague ulte as follows: Motion Defeated Carried Unanimously (9e • • • CREEKS, BRIDGES AND PARKS ITEMS: Skateboarding in DeWitt Park Resolution By Commissioner Cannon: Seconded by Commissioner Cox WHEREAS, The Board of Public Works passed a resolution dated June 14, 1989 banning the use of skateboards in DeWitt Park, and WHEREAS, The Board of Public Works wishes to reaffirm this ban, now therefore be it RESOLVED, That the Board of Public Works respectfully requests the Charter and Ordinance Committee of Common Council to review this resolution dated June 14, 1989, and to take the appropriate action necessary to enact a local law banning the use of skateboards in DeWitt Park. A vote on the resolution resulted as follows. Carried Unanimously • • Request to Sell Merchandise at Stewart Park Supt. Dougherty reported that he has received a request from Nancy Fuller, representing "Expressions", of East Hill Plaza, to l\ sell merchandise and to set up a small booth in Stewart Park over Memorial Day weekend. Nancy Fuller asked Supt. Dougherty to e convey her request to the Board of Public Works. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the request from Nancy Fuller to sell merchandise at Stewart Park be denied. Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS: Request to use Stewart Park A request was received from the Healthy Heart Program of Tompkins County to use Stewart Park on September 9, 1989, for their kick- off program, and to reserve September 10, 1989, as a rain date. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, this request was initially turned down by the Recreation Supervisor in charge of scheduling events for Stewart Park, due to the long-standing policy of not issuing exclusive use of Stewart Park to any group, and _ WHEREAS, the weekend chosen for this event is one of the most popular for people to use and enjoy the Park, now therefore be it RESOLVED, That the Board of Public Works -concurs with the decision of the Recreation Supervisor and denies this request. Discussion followed on the floor. Asst. Supt. Fabbroni explained that their request was to reserve Stewart Park for the whole week -end and since this is one of the busiest weekends of the season the request could not be granted. John Doyle will be in touch with them and offer them Cass Park for that Saturday if they wish to work things out with Mr. Doyle. A vote on the resolution resulted as follows: Caried Unanimously CREEKS, BRIDGES, PARKS ITEMS: Cass Park Concession Stand The Ithaca Amateur Softball Association (IASA) -has requested permission to assign its interest in the concession stand in the lighted ball field area of Cass Park. Resolution By Commissioner Reeves: Seconded by Commissioner Sprague WHEREAS, The agreement with the City has always provided the IASA with the exclusive right of operating this particular concession stand, and WHEREAS, the requested assignment of the interests of the IASA in this concession stand will continue to provide income to the, IASA, now therefore be it RESOLVED, That the request of the IASA be approved as outlined in its memorandum of agreement with the proposed operator. Carried Unanimously • • • -6- Southwest Park Commissioner Reeves reported that a citizen voiced a complaint to Common Council and quoted a particular law in regard to the locked gates and No Trespassing signs at Southwest Park. She stated that the gates have been locked and signs put up due to 11 the unauthorized dumping of trash in the park. The issue was referred to Asst. City Attorney Beers-Schnock to research the law in regard to the locked gate and signs as it pertains to Southwest Park. • • R.S.V.P. Request Commissioner Reeves reported ble to s ll car suns.V.P. visors atq Cass Park permission to set up a during the Empire State Games. Acting Supt. Fabbroni reported that the City normally issues season vending permits for five areas of the park at a cost of \\ $25.00 per season. He reported that this organization is a totally volunteer organization and their request was for a specific period of time. Acting Supt. Fabbroni stated that he feels that this request warrants consideration, he does not • object to an exception and suggested the fee be waived or pro- rated as it is for a three-day permit. Mayor Gutenberger stated that he was concerneddue to val of threqueits from many others. This must meet with the app State Games organizers. Acting Supt. Fabbroni stated that R.S.V.P. had been touch with the games organizers and they had not objected. Resolution By Commissioner Cox: Seconded abbyt CdommisneC ntonell car sun RESOLVED, That R.S.V.P be g permission visors at Cass Park during the Empire State Games for a fee of $5.00 for a three day permit. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Stewart Park Pavilion Rates Resolution By Commissioner Daley: Seconded by Commissioner Cox WHEREAS, the Board of Public Works reviewed the current fee schedule for reserving the large pavilion at Stewart Park and found that increased operations and maintenance costs warranted an increase in the fee schedule; now therefore, be it RESOLVED, That the fee schedule effective January 1, 1990 for reserving the large pavilion at Stewart Park be as follows: Group size to 24 $ 10.00 25 - 99 25.00 100 - 249 40.00 249 - 499 75.00 500 + 100.00 Carried Unanimously Kiwanis Pavilion at Cass Park Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the Kiwanis Club donated a pavilion at Cass Park to the City in the early 1970s for the use and enjoyment of the Ithaca Community, and WHEREAS, due to the large number of groups using this facility, the institution of a reservation system similar to the one at Stewart Park would best serve the community when desirous of using this pavilion; now, therefore, be it RESOLVED, That the Board of Public Works, having the recommendation of the Recreation Supervisor responsible for reserving the pavilions in the City parks, institute a reservation system for the "Kiwanis" pavilion at Cass Park, effective January 1, 1990, according to the following fee schedule: Group size to 24 25 - 99 and be it further $10.00 25.00 RESOLVED, That due to the size of this pavilion, the maximum number of people to reserve this facility be limited to 99, and be it further RESOLVED, That the reservation of this pavilion does not guarantee the exclusive use of the pavilion by the permit holder. Discussion followed on the floor in regard to reservation procedure and restrictions. A vote on the resolution resulted as follows: Carried Unanimously PARKS Page Cass Park Ice Skating Rink 1 Commons Electrical & Lighting Capacity 2 Dewitt Park maintenance 3 Stewart Park - Request to sell merchandise 4 Cass Park Concession Stand 5 Southwest Park 6 Finger Lakes State Parks Improvements 7 Cass Park - Request to sell merchandise 1990 Pavilion Rates • 8 9 -1 - North Quarry STreet Retaining Wall Bids were received on January 23, 1989 for reconstructing a retaining wall on North Quarry Street. Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the project costs for the North Quarry Street retaining wall would have exceeded the funded amount of $187,000 (Capital a Project #216) , and �\ WHEREAS, Common Council at its meeting of February 1, 1989 has increased the authorization of Capital Project #216 from ,$187,000 to $215,000, now therefore be it RESOLVED, That the contract for reconstructing this wall be awarded to McPherson Builders, Inc. for their low bid of $186,763.08 which is the total bid for the alternate of mechanically stabilized earth system. Carried Unanimously -2 - Award of Contract for '1'rucxs Bids were received on February 9, 1989 for the furnishing of one 4 X 4 pick-up, one 24000 GVWR dump truck and'one 10 wheel dump truck. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing one 4 X 4 pick-up truck be awarded to Spencer Ford Sales for their low bid of $15,589.25. RESOLVED, That the bids from Stafford Chevrolet and Stadium International Trucks both be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one 24000 GVWR dump truck be awarded to Spencer Ford Sales for their low bid of $22,228.96 as the lowest bid meeting the specifications. RESOLVED, That bids from Stafford Chevrolet and Tracey Road Equipment for the 10 wheel dump truck be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one 10 wheel dump truck be awarded to Beam Mack S & S for their bid of $54,836.00 as the low bid meeting the specifications. • Discussion followed on the floor in regard to how bids were awarded. A vote on the resolution resulted as follows: Carried Unanimously -3 - Stewart Avenue Bridge Award of Contract Bids were received onFebruary Stewart6Avenue Bridgefurnishing .shop fabricated items for the Resolution By Commissioner Stone: Seconded by Commissioner Sprague bri ated RESOLVED, That the contract for Bridgefurnishing awardedshop toaI KGcIndustries C� items for the Stewart Avenue for their low bid. Discussion followed on the floor. was e Engineer Gray explsifod that IKG r more thanithestries budgeteddamounthe Hely bid received and i requested that e�Tresolution Ac . bereferred to the Committee r o of the Whole with Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the resolution for awarding the Stewart Avenue Bridge Contract be referred to the Committee of the Whole with "Power to Act". Carried Unanimously -4 - CREEKS, BRIDGES, PARKS ITEMS: Golf Course Turf Truck Bids rwithVspon readerbunityfor,the$9 for NewmanfGolfsCourse. one turf truckp Resolution By Commissioner Stone: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing one turf truck with spreader unit be awarded to S.V. Moffett Co., Inc. for their low bid for a total amount of $11,464.00. Carried Unanimously • BUILDINGS AND PROPERTIES ITEMS: Bids for Sedans Bids were received on February 21, 1989, for furnishing sedans. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing a compact sedan for the Meter Section be awarded to W.T. Pritchard, Inc., for their low bid of $7,354.88 and be it further RESOLVED, That all bids for furnishing a mid-size sedan be rejected for being over budget. Carried Unanimously • • • HIGHWAY ITEMS: Snow Plow Equipment Bids were received on March 2, 1989 for furnishing snow plow equipment. GG� Resolution Ce By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the contract for furnishing snow plow equipment be awarded to Steuben Supply Co. of Bath, New York, for their low bid of $12,594.00. Carried Unanimously -7- Award of Contract for Street Sweeper Bids were received on March 15, 1989 for one street sweeper. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the bid of Tracey Road Equipment and the bid of Roberts Equipment Company be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one street sweeper be awarded to the William H. Clark Company for their bid of $69,422.00 as the only bid meeting the specifications. Carried Unanimously • • • -8- Award of Contract for Catch Basin Cleaner Bids were received on March 16, 1989 for furnishing one catch basin cleaner. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing one catch basin cleaner be awarded to Tracey Road Equipment for the only bid of $36,850. Carried Unanimously • • -9- Award of Contract for Trailer Mounted Pipe Pusher -Puller Bids were received on February 23, 1989 for furnishing one trailer mounted pipe pusher -puller. Resolution By Commissioner Cox: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing one trailer mounted pipe pusher -puller be awarded to Paul J. Kelly Company of Clarence Center, NY.,for=-theit March:8, 1989 revised and low bid of $11,132.86. Carried Unanimously • • Award of Contract for Universal Pipe Cutter Bids were received on February 23, 1989 for furnishing one universal pipe cutter. Resolution By Commissioner Cox: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing one universal pipe cutter be awarded to Jones Water Supply of Binghamton, NY for their low and only bid of $4,439.10. Carried Unanimously • Award of Contract for Power Winch Bids were received on February 28, 1989, for furnishing one power winch. Resolution By Commissioner Cox: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing one power winch be awarded to Syracuse Supply of Vestals Ny,for their low and only bid of $19,165.00. Carried Unanimously -12 - Award of Contract for Street Trees Bids were received on March 28, 1989 for furnishing street trees. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the bid for an alternate red horse chestnut be rejected, and be it further RESOLVED, That the following be awarded based on the low bidders: Northern Nurseries, Inc., of Fairport, NY 20 Golden Taintree @ $132.00 each 20 Sargent Cherry @ $118.00 each 1 Little Leaf Linden @ $209.00 10 Elm @ $149.00 each 3 Japanese Zelkova @ $216.00 each Schictel's Nursery, Inc., of Orchard Park, NY 5 Globe Maple @ $155.00 each Carried Unanimously HIGHWAY ITEMS: Award of Contract for Street Trees Bids were received on July 20, 1989 for furnishing Street Trees. Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the contract be awarded to Schichtel's Nursery of Orchard Park, NY, for furnishing the following trees: Ten (10) Hedge Maple, ten (10) Wine -Leaf Sycamore Maple, ten (10) Grey Dogwood, ten (10) Autumn Purple Ash, ten (10) Hesse Ash, and ten (10) Ivory Silk Tree Lilac. Carried Unanimously 11 • • • Award of Contract for Utility Tractor Bids were received on April 6, 1989, for furnishing one utility tractor. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the bid for furnishing one utility tractor be awarded to I.D. Equipment Company of Ithaca, for their low bid of $8,980.00. L\Ve Carried Unanimously • • • -14- Award of Contract for Tractor Loader Bids were received on April 6, 1989 for furnishing one tractor loader. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the contract be awarded to S.C. Hansen, Inc., for their low bid of $20,600. Carried Unanimously 10°' -15 - BUILDINGS AND PROPERTIES ITEMS: Award of Contract for Fire Station Construction and Renovations Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Board of Public Works has been charged with the construction of two new fire stations in the Town and renovation of three existing fire stations within the City, and WHEREAS, the Ithaca Town Board has adopted budget limits of $2,300,000 for the new fire stations and $1,000,000 for the renovation work and has reviewed and approved the construction documents prior to bidding, and WHEREAS, the City received sealed bids for these projects on April 20, 1989 and recommendations for award based on these bids, received from the architect, Egner and Associates; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the Budget and Administration Committee increase their current budget limits from $1,800,000 and $900,000 to $2,300,000 and $1,000,000 for new fire stations and renovations respectively, and be it further RESOLVED, That contingent on the adoption of the recommended budget limits by Budget and Administration and Common Council, the contracts for Town and City fire stations be awarded to the low bidders as follows: Contract 1 General Construction McGuire & Bennett Base Proposal Alternate GC -2 Accomodate Alt H-2 Alternate GC -3 Granite Curbs in lieu of concrete Alternate GC -4 Add plant materials Alternate GC -5 Add flagpoles $1,659,000 508 No Change 14,671 3,358 TOTAL GENERAL CONSTRUCTION $1,677,537 Contract 2 HVAC Base Proposal Alternate H-2 central Alternate H-3 TOTAL HVAC Contract 3 Plumbing Base Proposal TOTAL PLUMBING James L. Lewis, Inc. New fin tube radiation Remove piping & exchange S & S Mechanical Contract 4 Electrical Bear Electric Base Proposal Alternate E-2 Track lighting TOTAL ELECTRICAL $ 331,012 3,314 1,192 $ 335,518 $ 255,114 $ 255,114 196,500 2,600 199,100 TOTAL CONSTRUCTION - Base Bids & Alternates $2,467,269 Carried Unanimously Award of Contract for Car for Plumbing Inspector Bids were received on April 25, 1989 for furnishing one sub- compact sedan. Reslution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That contract for furnishing one sub -compact sedan for the Plumbing Inspector be awarded to Maguire Ford for their low bid of $6,737.00. Carried Unanimously • -17 - Award of Contract for Treatment Chemicals Bids were received on March 16, 1989 for supplying annual chemical requirements. Reslution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the contract for supplying annual chemicals be awarded to the following for their low bids: Item 1) Item 2) Item 3) Item 4) Item 5) Item 6) Item 7) Item 8) Item 9) Item 10) Primary Coagulant Filter Aid Liquid Caustic Soda Coagulant Aid Potassium Permanganate Liquid Chlorine Pebble Lime Ferric Chloride Ferrous Sulfate "Sulfur Dioxide ai - American Cyanamid - O'Brien Industries - Monarch Chemicals - American Cyanamid - Monarch Chemicals - NYCLOR, Inc. - Bellefonte Lime - Monarch Chemicals - Waste Stream Environmental - Monarch Chemicals Carried Unanimously Award of Contract for Rehabilitation of Water Tanks Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, bids have been received and reviewed for painting and repairs to the Maple Avenue and Cliff Park water tanks, and WHEREAS, the City Engineer has recommended that the project budget be changed from $60,000 to $100,000 and the contract awarded to the low bidders, now therefore be it RESOLVED, That the contract for rehabilitation of the Old West H111 and East Ithaca Water Storage Tanks be awarded to Atlas Painting and Sheeting Corporation for their low bid of $81,000, contingent upon approval of the modified budget by the Budget and Administration Committee and Common Council, and be it further RESOLVED, That the source of funds shall be an intra -budget transfer of $40,000 from F8341.435 (Transmission and Distribution Maintenance) to F8344.475 (Maintenance of Standpipes). Commissioner Daley asked City Engineer Gray if this increase to $100,000 was for the entire project. Engineer Gray explained that the increase was for the other additional expenses for this project. A vote on the resolution resulted as follows: Carried Unanimously • • Award of Contract for City Sidewalk Construction Bids were received on May 9, 1989 for work under the City contract program. Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the contract of sidewalk construction be awarded to F.J. Masonry, Inc. of Waverly, New York for their low bid of $38,938.00, based upon engineer's estimate and unit prices with final contract amounts not to exceed the construction budget of $58,800. Carried Unanimously • • Commons Brick Repair Bids were received on May 18, 1989 for repair of the Commons bricks. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the bids be rejected as exceeding the program budget. Carried Unanimously Award of Contract for Water Meters Bids were received on June 22, 1989, for furnishing water meters. Resolution l9 By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing water meters be awarded to Badger Meter, Inc. Carried Unanimously • Award of Contract for Transit Mix Concrete Bids were received on July 21, 1989 for furnishing Transit Mix Concrete. Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the contract be awarded to Saunders Concrete Co. of Nedrow, NY as being lowest bidder. Carried Unanimously • • -23 - Award of Contract for Asphalt Concrete 1 Bids were received on August 8, 1989, for furnishing Asphalt • , Concrete. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the contract be awarded to General Crushed Stone Co., of Jamesville, N.Y., for their -low bid per bid sheet. Carried Unanimously • \ ice -24 - HIGHWAY ITEMS: Award of Contract for Material Spreader Bids were received on August 3, 1989, for furnishing Materials 411: Spreader. Resolution By Commissioner Sprague: Seconded by Commissioner Cannon RESOLVED, That the contract be awarded to Seneca Supply for their low bid of $8,642.00. • • Carried Unanimously • Award of Contract for Granite Curbing Bids were received on August 30, 1989 for furnishing granite curbing as shown on the bid sheet. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the contract for furnishing granite curbing be awarded to Syrstone Inc., of North Syracuse, for their low bid per unit prices. Carried Unanimously BUILDINGS AND PROPERTIES ITEMS: Disposal of Used Transit Buses Bids were received on September 6, 1989, for disposal of used Ithaca Transit Buses. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the used Ithaca Transit buses be sold to the highest individual price received on each bus as shown on the bid sheet. Item No. Description Highest Bidder (buyer) 1 1977 Flxible Nimco Shredding Co., Newark, NJ 2 1973 GMC Swarthout & Ferris, Ithaca, NY 3 1976 AM General Nimco Shredding Co., Newark, NJ 4 1977 Flxible Wooster Iron & Metal, Wooster, OH Carried Unanimously -27- 1 I Award of Contract for Cass Park Single Membrane Roof Bids were received on October 10, 1989 for furnishing single membrane roofing for Cass Park. Resolution By Commissioner Daley: Seconded by�\\\ Commissioner Cox RESOLVED, That the contract for furnishing single membrane roofing be awarded to Southern Tier Maintenance of Port Crane, NY for their low and total base bid of $19,012.00. Carried Unanimously HIGHWAY ITEMS: Award of Contract for Bulk Salt for Ice Control Bids were received on October 19, 1989 for furnishing bulk salt for ice control. Resolution By Comm. Sprague: Seconded by Comm. Reeves WHEREAS, Cargill, Inc. is the lowest bidder for bulk salt, including delivery and WHEREAS, if the Department were to pick up the salt, the low bidder would cause a high mileage expense to the City; now, therefore, be it RESOLVED, That the contract for furnishing bulk salt for ice control be awarded to Cargill, Inc. for their low bid. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously BIDS FOR SURVEY EQUIPMENT Bids were received November 6, 1989 for providing survey equipment. RESOLUTION By Comm. Cannon: Seconded by Comm. Sprague WHEREAS, Syracuse Blue Print Co., Inc., 825 East Genesee Street, Syracuse, New York 13210 is the low and only bidder for. furnishing survey equipment, now therefore be it RESOLVED, the bid for furnishing a total station and other survey equipment be awarded to Syracuse Blue Print Co., Inc., for their bid of $19,802. Discussion followed on the floor regarding Syracuse Blue Print Co. being the only bidder for the survey equipment. It was determined that the specifications were reasonable and general enough to invite other bidders but no other manufacturers participated. CARRIED UNANIMOUSLY • • -30- i •I BUILDINGS AND PROPERTIES ITEMS: Award of Contract for Sign Applicator Bids were received on Tuesday, December 26, 1989 for award on contract for one sign applicator. Resolution By Commissioner Cannon: Seconded- by Commissioner Sprague RESOLVED, That the contract for awarding one sign applicator be awarded to Capitol Highway Metal Inc. of Baldwin Place, New York, for their low and only bid of $11,335. Commissioner Daley asked that the minutes reflect that the specifications for this sign applicator were general enough to invite other bidders but no other manufacturers participated. A vote on the resolution resulted as follows: Carried Unanimously • BIDS Page North Quarry Street Retaining Wall - award of contract 1 Award of contract for trucks 2 Stewart Avenue Bridge Award of Contract 3 Golf Course Turf Truck Award of Contract 4 Award of contract for Sedans 5 Award of contract for Snow Plow Equipment 6 Award of Contract for Street Sweeper 7 Award of Contract for Catch Basin Cleaner 8 Award of Contract for Trailer Mounted Pipe Pusher -Puller 9 Award of Contract for Universal Pipe Cutter 10 Award of Contract for Power Winch 11 Award of Contract for Street Trees 12 Award of Contract for Utility Tractor 13 Award of Contract for Tractor Loader 14 Award of Contract for Fire Station Construction & Renovations 15 Award of Contract for Car for Plumbing Inspector 16 Award of Contract for Treatment Chemicals 17 Award of Contract for Rehabilitation of Water Tanks 18 Award of Contract for City Sidewalk Construction 19 Rejection of Bids for Commons Brick Repair 20 Award of contract for Water Meters 21 Award of contract for Transit Mix Concrete 22 Award of contract for Asphalt Concrete 23 Award of contract for Materials Spreader 24 Award of contract for Granite Curbing 25 Disposal of Transit Buses 26 Award of Contract for Cass Park Single Membrane Roof Award of Contract for Bulk Salt for Ice Control Award of Contract for Survey Equipment Award of Contract for Sign Applicator 27 28 29 30 • • • r • PERSONNEL laNNOSIIRd -1 - REPORT OF SUPERINTENDENT: Appointments Supt. of Public Works Dougherty reported that he has made the following appointments: Richard A. Harris to the position of Working Supervisor in the Streets and Facilities Department at an hourly wage of $9.10, effective January 9, 1989; Paul Stanion to the position of Meter Servicer at an hourly wage of $5.93 per hour, effective January 4, 1989, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Board approve the appointments of Richard A. Harris to the position of Working Supervisor at an hourly rate of $9.10, effective January 9, 1989, and Paul Stanion to the position of Meter Servicer at an hourly rate of $5.93 effective January 4, 1989. Carried Unanimously 411 REPORT OF SUPERINTENDENT: Appointments Superintendent of Public Works Dougherty reported that he has made the following appointments: Lynne M. Gifford, provisional appointment, to the position of Jr. Engineer at an annual salary of $21,889, effective March 6, 1989; Carolyn D. O'Brien to the position of Bus Driver at an hourly rate of $6.56; effective March 5, 1989, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Board approve the appointments as presented by Superintendent Dougherty. Carried Unanimously REPORT OF SUPERINTENDENT: Appointments Superintendent of Public Works Dougherty reported that it is with pleasure that he makes the following appointment: James R. Miller, (20 -year veteran of the Department of Public Works) provisional appointment, to the position of Building Systems Supervisor, at an annual salary of $28,419, effective April 4, 1989; and he asked the Board's concurence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the provisional appointment of James R. Miller to the position of Building Systems Super- visor, at an annual salary of $28,419, effective April 4, 1989. Carried Unanimously REPORT OF SUPERINTENDENT: Appointments Superintendent of Public Works Dougherty reported that he has made the following appointments: Charles B. Bailor, to the position of Auto Mechanic at Streets and Facilities at an hourly rate of $7.37, effective April 10, 1989; Foster Gray to the position of Waste Water Treatment Plant Operator 304,effective December27,lg at Engineering and leggt an annual salary of $15,304, Ronald W. Lynch, to the position of Maintainer at Streets and Facilities, at an hourly rate of $7.70, effective on April 10, 1989; Creig A. Hebdon to the position of Engineer Technician, at Engineering and Utilities, at an annual salary of $18,146, effective April 24, 1989; and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works approve the appointments as presented by Superintendent Dougherty. Carried Unanimously Superintendent Dougherty explained that the appointment date of December 27, 198B for the Waste Water Treatment Plant Operator, Foster Gray, was due to the fact that the transition from trainee to operator is effective the date of New York -State License as long as he/she has been in training for at least one year. Mr. Gray's license was dated December 27, 1988. • • REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Dougherty reported that he has made the following appointment: Robert L. Lilly to the position of Auto Mechanic Helper at the Streets and Facilities Division, at an hourly rate of $5.93, effective April 24, 1989 and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the Board approve the appointment of Robert L. Lilly to the position of Auto Mechanic Helper at the Streets and Facilities Division, at an hourly rate of $5.93, effective April 24, 1989. Carried Unanimously REPORT OF SUPERINTENDENT: Appointments Supt. of Public Works Dougherty reported that he has made the following appointments: Cindy Percey, to the position of Senior Account Clerk -Typist at Streets and Facilities Division, at an annual salary of $14,981, effective April 10, 1989; David Krebs to the position of Auto Mechanic Helper, -at Streets and Facilities Division, at an hourly wage of $6.63, effective May 1, 1989; David Marsh, to the position of Auto Body Repairer, at Streets and Facilities Division, at an hourly wage of $10.98, effective May 8, 1989; and he asked the Board's concurrence.. Resolution By Commissioner Daley: Seconded by Commissioner Cox RESOLVED, That the Board of Public Works approve the appointments as presented by Supt. Dougherty. Carried Unanimously REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Appointments Superintendent Dougherty reported that he has made the following appointments: Georgia Edwards to the position of Parking Lot Attendant at an hourly rate of $5.57, effective May 22, 1989; Donald Reynolds tb the permanent position of Meter Servicer at an hourly rate of $6.17, effective May 28, 1989; and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works approve the appointments as presented by Supt. Dougherty. Carried Unanimously REPORT OF SUPERINTENDENT: Appointments Supt. of Public Works Dougherty reported that he has made the following appointment: Lisa Cornell, to the position of Administrative Secretary in the Superintendent's office at an annual salary of $16,499, effective June 13, 1989; and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works approve the appointment of Lisa Cornell to the position of Administrative Secretary at an annual salary of $16,499, effective June 13, 1989. Carried Unanimously Resolution By Commissioner Reeves: Seconded by Commissioner Daley WHEREAS, Lisa Cornell was recently permanently appointed to the position of Administrative Secretary in the Superintendent's Office and WHEREAS, Lisa has brought to the office and to the Board of Public Works functions her expertise, dedication and talents and WHEREAS, Lisa functions as a lead person in meeting the public as a representative of the Department and, in doing so, has increased the public image of the Department, now therefore be it RESOLVED, That the Board of Public Works with the recommendation of the Superintendent requests Common Council to increase the salary of Lisa Cornell by 4% ($660) to more adequately compensate her for her level of performance in her position. Carried Unanimously Appointment of Engineering Technician Asst. Supt. Fabbroni requested the approval of the appointment of Robert J. Tinker as an Engineering Technician in the Engineering and Utilities Division as recommended by City Engineer Gray. He explained to the Board the need for this appointment. Resolution By Comm. Daley: Seconded by Comm. Reeves RESOLVED, That the Board of Public Works approves the appointment of Robert J. Tinker as an Engineering Technician and requests the Budget and Administration Committee and Common Council to establish the salary of Mr. Robert J. Tinker at $22,960, that being Step 7 on the CSEA Administrative Unit Plan. Commissioner Cox asked if there was a competitive search done for this position. Asst. Supt. Fabbroni stated that there was an advertisement and a number of interviews were held and this is the candidate that came out of that process. A vote on the resolution resulted as follows: Carried Unanimously Special Assignments Acting Superintendent Fabbroni reported that he has made the following temporary assignments for the next four to six months while he is Acting Supt. of Public Works: Frank Gardner - to the position of Acting Superintendent of Public Works; Assistant James Miller - to the position of Special Assignment Assistant; Robert Edsall - to the position of Acting Building Supervisor. Appointments Acting Supt. of Public Works Fabbroni has made the following appointments: Susanne Akers, to the position of Parking Meter Checker, hourly rate of $5.36, effective September 5, 1989 and Jolene Leubner, to the position of Parking Meter Checker, hourly rate of $5.36, effective October 4, 1989. Appointment Acting Supt. David Krebs at an hourly at an at an Fabbroni reported the following: has been promoted to the position of Auto Mechanic rate of $6.56, effective October 16, 1989. 1p1 REPORT OF ACTING SUPERINTENDENT: Appointments Acting Superintendent Fabbroni reported that he has made the following appointment: Raymond Clark, to the position of Auto Mechanic Helper, at an hourly rate of $6.63, effective December 4, 1989, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the appointment presented by Acting Superintendent Fabbroni be approved as presented. Carried Unanimously UNFINISHED BUSINESS: Mayor Gutenberger presented a resolution to Superintendent of Public Works, Jack Dougherty. Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, John A. Jack Dougherty began his career with the City of Ithaca on February 13, 1950, and WHEREAS, Jack will retire from his position as Superintendent of Public Works on June 16, 1989, after serving thirty-nine (39) years with the Department of Public Works, and WHEREAS, Jack contributed greatly to various projects such as the formation and organization of the Construction and Maintenance Division now known as the Streets and Facilities, the implementation of the Asphalt Overlay Program for street maintenance, refinement of emergency response system for the department and increased citizen involvement in construction project -decision making, and WHEREAS, through Jack's experience, knowledge and sense of humor the Department of Public Works has significantly benefited, now therefore be it RESOLVED, That the Board of Public Works hereby thanks Jack Dougherty for his thirty-nine (39) years of loyal and dedicated service to the City of Ithaca; and, be it further RESOLVED, That the Board of Public Works confers .upon Jack a lifetime membership in the Municipal Golf Course and may he use it in good health. Carried Unanimously Superintendent Dougherty responded to the Board and stated that it has been a pleasure working with the current Board of Public Works and all past members. He stated that he has great respect for the BPW and thanked them. Superintendent Dougherty reported that Asst. Supt. Fabbroni has been asked to assume his duties until the position of Superintendent of Public Works has been filled. Mayor Gutenberger reported that the Superintendents Search Committee is in the process of interviewing applicants. • • Schedule for Filling the Position of Supt. of Public Works Mayor Gutenberger reported a proposed schedule has been sent to the Board of Public Works members for filling the Supt. of Public Works position when Supt. Dougherty retires and asked if there were any desired changes in the schedule. The need for a P.E. requirement was discussed. The discussion will continue at the Committee of the Whole meeting on January 18, 1989. Report on the Replacement of the Superintendent Commissioner Reeves reported that the Board at its Committee of the Whole meeting of January 18, 1989, discussed the matter of the requirement of a Professional Engineer's license in the job -specifications for the Superintendent of Public Works. It was the consensus of the Board as a committee that the job specifications for this position remain as is and it is their additional recommendation that the advertisement for applicants for this position state that a Professional Engineer license is desirable. AQ' Interviewing Committee for Supt. of Public Works Mayor Gutenberger asked Commissioners Cox, Sprague and Reeves to be the representatives from the Board of Public Works on the interviewing committee for Supt. of Public Works. He reported that there is still one vacancy from the community to be filled on the committee. Supt. of Public Works Dougherty will serve as an ex -officio member. -3 - SPECIAL ORDER OF BUSINESS: Congratulations - Eric Datz Eric Datz has taken on the position of City Building Commissioner after being with the Department of Public Works for 31 years. Resolution WHEREAS, Eric joined the Department of Public Works in 1985 as Building Systems Supervisor, and WHEREAS, Eric always fulfilled his duties with the utmost competency and courtesy, and WHEREAS,the Board of Public Works is "certain that Eric's knowledge, talent, and personality will be advantageous to the entire City as he takes on this position, now therefore be it RESOLVED, That the Board of Public Works appreciates the dedication and energy Eric gave to the Department of Public Works and wishes him the best of luck as the new City Building Commissioner. Carried Unanimously Eric Datz thanked the Board and the Department of Public Works and stated that he has enjoyed working with them. He further stated he will be happy to help in any way he can in assisting his replacement. • • Award to the Asst. Superintendent of Public Works Superintendent Dougherty reported that Assistant Supt. of Public Works Fabbroni received an Award of Merit at a recent state wide convention of Public Works Association for his work in the state chapter as Chair of the Education Committee. Supt. Dougherty stated that some of the schools that Asst. Supt. Fabbroni has conducted have been extremely well received. WATER AND SEWER ITEMS: Water and Sewer Position The Director of Water and Sewer Operations will be retiring in January 1990. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, This impending retirement has resulted in an initial review of the department, and WHEREAS, After careful and thorough review, the Board of Public Works has determined a need to create an additional position that would be responsible to oversee the day to day operations of the Water and Sewer Division; now, therefore, be it RESOLVED, That Staff work with the Civil Service Commission to establish this position as that equivalent to the Streets and Sanitation Supervisor in the Streets and Facilities Division, and, be it further RESOLVED, That this title be forwarded to the Budget and Administration Committee to establish the position, and, be it further RESOLVED, That Staff further develop the proposed modification of the existing position of Director of Water and Sewer for review before forwarding to Civil Service and the Budget and Administration Committee. Discussion followed on the floor. A vote on the resolution resulted as follows Carried Unanimously Superintendent's Appointments Search for New Superintendent Congratulations to Eric Datz Award to Asst. Superintendent Retirement of Jack Dougherty Water and Sewer Positions • • PERSONNEL of Public Works of Public Works • tc,....,::, . • ir-3/ •;gl'il ,....-.?" BOARD OF PUBLIC _ WORKS S)Ii1011 GIIVOU • -1 - REPORT OF ASST. SUPT. OF PUBLIC WORKS: Asst. Supt of Public Works Fabbroni reported the Department of Public Works is working on the following projects: Cascadilla Wall - is ready to have the concrete poured West State Street Bridge - is closed today (1-11-89) for repairs Stewart Park Roofing - roofing on the boathouse and bath- rooms is progressing Snow Removal - is on-going Maintenance Facility at DPW - in the process of adding more storage space REPORT OF ASSISTANT SUPT. OF PUBLIC WORKS: Asst. Supt of Public Works Fabbroni reported on the following: 1. Cascadilla Wall Project - about one half complete 2. East State Street Storm Sewer - completed 3. Recycling - Approximately 1400 recycling containers were placed in five areas throughout the City the first of February. The program seems to be going well at this time. 4. Guide Rails - the DPW has been able to catch up on guide rail repair work this winter. 5. Refuse Map - the refuse map was discussed 6. Streets and Facilities - progress has been made in efficency and productivity in Streets and Facilities from 1986 to 1988. REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public Works Fabbroni reported on the following: 1) Restrooms at Stewart Park - are nearing completion 2) Police Station and Southside Community Center - are in the process of being painted 3) Hand Rails - handrails are being installed on East Spencer Street as weather permits 4) Cascadilla Creek Wall - approximately 60% of the 200 foot section of wall is complete 5) Recycling - we have received an $18,000 grant from New York State as a result of our application 6) Northside Civic Association - The City received a "Thank -you" from the Northside Civic Association for the lighting and work on the Madison Street Bridge. REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. Fabbroni reported on the following: 1. Cascadilla Wall - Cascadilla Wall is 75% completed and will require 2-3 weeks more work. The DPW has been working with the Northside Civic Assoc. and have developed a plan for additional planting along the bank north of the project site. 2. Commons Plantings - The DPW is going to remove the Cg\ large trees on the Commons that have been damaged and replace them with new trees. There will be a �\ combined effort with the Street Tree Committee, � members of the CAB and Marvin Adelman to replant the Commons where the plantings have been damaged or overgrown. Discussion followed in regard to the size of the trees and the effect of the lighting on the Commons. Supt. of Public Works Dougherty reported that he is going to propose thata new electrical system that be designed for the Commons which will include new electrical outlets and a new lighting plan. 3. Dewitt Park Up -grading - There is currently a group meeting with a landscape architect to develop a plan for up -grading DeWitt Park. 4. Spring Clean-up - Asst. Supt. Fabbroni reported that he would like to schedule a spring clean-up for yard waste only (brush, leaves, grass, etc.). 5. Bathhouse at Stewart Park - has been completed on the inside and needs only a small ramp. 6. Six -Mile Creek - The DPW is in the process of dredging Six -Mile Creek in the Southside area. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Supt. of Public Works Fabbroni reported on the following: 1. Spring Clean-up - The City is moving into the next phase of our recycling Program and into our actual Spring Clean-u.p. We are going to try out a different handling system. Spring Clean-up will be for yard waste only at this time. 2. Recycled Wastes - The City will be recycling approximately 70% of the waste from the bridge painting operations. We are looking at ways to use these materials so they do not become hazardous materials. 3. Plastics - The City is now planning to expand the recycling program to plastics in August 1989. The brochures and advertising materials for public information and education will be developed soon. -1A- 4. Replanting of Trees on the Commons - The older and damaged trees on the Commons will be removed and replaced this \� sel pring. 5. Street Trees - The trees for street planting will be delivered within the next 2-3 weeks. 6. Clean-up Along Creeks and Bridges - The DPW is cleaning up trash along the creeks and the lake shore. A number of community groups will assist in lighter clean-up. The City will provide bags and the full bags will be picked up on the following Monday. 7. Cascadilla Creek Clean-up - Cascadilla Creek will also have a clean-up project along the north side. Several groups such as the Boy Scouts, Dewitt Jr. High, Middle School, etc are going to participate in the clean-up. 8. Yard Waste Spring Clean-up - Spring Clean-up (for yard waste only) will be April 24 thru April 28, 1989 and will be advertised by the media over the next two weeks. Asst. Supt. Fabbroni explained the program and the pick-up procedure. Accepted items for Yard Waste Spring -Clean-up will be: 1. Leaves and grass in bags for composting 2. Loose brush and branches up to 6" in diameter 3. Large branches cut in 3 foot lengths NO CONSTRUCTION WASTE: ONLY YARD WASTE THAT CAN BE COMPOSTED OR CHIPPED The materials from yard waste will be used for our tree planting, garden beds, and at Cass Park. 9. Six -Mile Creek - The DPW has been cleaning out the gravel build-up in Six -Mile Creek between Albany and Cayuga Streets. 10. Stream Funds - The City will be applying to Tompkins County for Stream Funds this year. 11. Cascadilla Wall - is nearly completed for 1989. 12. Sewer Treatment Plant - T -he Sewer Treatment Plant Project ran about 1 -year over the projected time but was approximately 1 million dollars under the budgeted amount. Discussion followed in regard to the trash collection. Asst. Supt. Fabbroni explained that residents can put out yard wastes in plastic bags throughout the year for regular pick-up. This special yard waste clean-up will be the first attempt to get residents to recycle yard wastes. Alderperson Nichols asked Asst. Supt. Fabbroni about future plans for Stewart Park. Asst. Supt. Fabbroni responded that plans are to finish the roofing on the boat house. The boat house will be ready for the opening of the park. The primary project will be the stabilization of the banks. REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public Works Fabbroni reported on the following: 1. Clean-up Week The amount of yard waste collected during Clean-up week has been quite modest. 2. April 29, 1989 Clean-up Day April 29, 1989 will be neighborhood Clean-up Day in Collegetown, along Cascadilla Creek on the n.orth side, and possibly on Titus Avenue along Six -Mile Creek. The Department of Public Works has provided bags for the groups to use for the trash collection. Asst. Supt. Fabbroni stated that residents who question why they were not included should contact The Department of Public Works next year. 3. Sellman Woollen Memorial Common Council Liaison Nichols reported that there will be a dedication of the Sellman Woollen Memorial Plaque on April 29, 1989 at 11:00 A.M. The ceremony will take place at the corner of Oak and College Avenues. 4. Spring Clean-up of City Streets Spring Clean-up has been in progress for approximately three weeks. 5. Six -Mile Creek The removal of gravel, debris, etc. in Six -Mile Creek has been completed. Portions of the bank still need to be restored. The Department of Public Works is in touch with the residents in the area so they know what is happening. 6. Cascadilla Wall The Cascadilla Wall project is complete. The back fill is nearly finished and thebank will be replanted. 7. Arbor Day Arbor Day is Friday, April 28, 1989. There will be a tree planting ceremony on The Ithaca Commons near the flag pole. 8. Recycling The Department of Public Works is pursuing, through Purchasing Agent Clynes, two-year contracts with our recycling markets to enable us to apply for a new recycling vehicle and recycling containers under the New York State Grant monies. The City has received favorable response from New York State. 9. Application for Flood Work Application for flood work has been made to Tompkins County for 1989. These funds will be used for another block of the Cascadilla Wall in the Hancock and Monroe Cn� Streets area. • • 10. Bridges and Parking Garages The City Parking Garages have been flushed down and the Department of Public Works is currently flushing down the bridges. 11. Crosswalk and Center Line Re -marking The Crosswalk and center line re -marking will be starting soon. As the re -marking of school crossings and major intersections are a priority, it may be necessary to paint them twice a year. 12. Stewart Park Bathrooms The bathrooms at Stewart Park are now operational and open at the west end of the park. REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public. Works Fabbroni reported on the following: Street Repairs Asst. Supt. Fabbroni reported that the Department of Public Works will be paving four areas: 1) Three blocks of Second Street 2) Two blocks of Mitchell Street - from Cornell Street to the City line - widening an area of Mitchell Street 3) Hillview from Aurora Street to South Hill Terrace 4) Willard Way from University Avenue to Stewart Avenue He reported that he will have a more complete list of streets to be paved shortly. Replanting of Trees on the Ithaca Commons The Department of Public Works has started replanting the trees and shrubs on the Ithaca Commons. Asst. Supt. Fabbroni reported that replanting is necessary due to damage from a snow storm in October 1988. Bridge Work The bridge repair work has started for the 1989 season. Storm Sewer Improvements The Department of Public Works and the City Engineer's office are doing a study for storm sewer improvements for East State Street on the east side of the Ithaca Commons. REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public Works Fabbroni reported on the following: Planting on the Commons The planting on the Commons has been completed. Street Trees The deliveries of the street trees have been sub -standard this year. It has been necessary to reject and return part of the shipments. Second Street Protect Second Street is now completely dug up and the street is being widened. Sweeper and Vacuum Truck The new Sweeper and Vacuum truck is in operation. Bridge Work The Department of Public Works is trying to work in conjunction with the Mental Health Project in regard to the painting of the Aurora Street Bridge and trying to maintain two-lane traffic at all times. Striping Striping of the sidelines and crosswalks has begun. The Board of Public Works will receive a list of both the sideline striping and crosswalk striping to help answer many of the questions received on location of the striping. Empire State Game's The Empire State Games will be coming to Ithaca in August. The condition of Cass Park Pool has been evaluated for necessary repairs before the start of the games. Commons Advisory Board The Department of Public Works has met with the Commons Advisory Board to set up a working relationship in regard to the needs of the Commons. • F REPORT OF ASSISTANT SUPERINTENDENT: Asst Supt. Fabbroni reported on the following: Green Street Bridge Painting The painting of the bridge over Green Street will be completed thislweek. and the detour -for traffic will be removed. Southside Repairs The 'second access -:'stairway toi the second floor of Southside is being repaired so;that the :Day Care Center can operate their summer program. {_ Roads Work There is.extensive road work at this time on Second Street, Hillview between South Hill y Terrace and Turner Place, and we expect to start repairs on Mitchell Street from Cornell Street to the Town of Ithaca:line next week. Willard Way J : Willard"Way will be the lasthof our gravel base work for this rear and will -be 1started-•when the Engineering Department has completed their plans for'the detours on the Stewart Avenue • Bridge project. j Ballfields The Department of Public:Works started working on the Babe Ruth ballfieldsin April 1989 Due to the wet conditions of the fields;. they have , been >unable to complete the fields in time for e,begjrinirng•-„ofw the_ Babe Ruth :; ball games as their season starts une-.°,9na ' a -... - Asst.. Fabbroni reported that due to the wet conditions, many of the:';ields are in poor condition. He stated that it is impossible to mow them without reating ruts. • Exercise Trail The Exercise Trail at be on-going changes. Cass Park is being extended and there wi Asbestos Removal Asbestos removal is in progress The teen room at GIAC is closed been removed. at the boathouse at Stewart .Pr]~ until the asbestos materials iave .�: Oiling and Stoning of Streets The first phase of oiling and stoning of streets will- soon --,-be . starting in the area of Cascadilla Creek and in the North Cayuga;' Street area. w, REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent Fabbroni made the following reports: Second Street - Asst. Supt. Fabbroni reported that the Second l3 Street job is almost complete. The next phase will be base paving. d he ell Mitchell Street - Asst. eekpt. Fabbroni and they are hoping whole t ompletehthe Street was start J last s28th. whole project by h. Stewart Avenue Bridge - Asst. Supt. Fabbroni stated that the of Stewart Avenue Bridge is slated eclosed withe end f tOctober ouHeehas weeks and will not be re -opened until a press release on his desk o s effect and there will be a memo sent to all interestedparties. In house Bridge Program - Asst. Supt. m let on over broni rted that Str the in -house bridge program is nearing p and they are now working on a section over the creek and are also completing the work on the Buffalo Street Bridge. i Brick Work on Stewart Avenue - Asst. nbetweentBuffalo that they are doing some brick work on Stewart Avenue Street and the Cascadilla Bridge crossing. that Court Facility UU-grade - Asst. Supt. othe ni srequirements hto are working in-house on a plan to satisfy upgrade City Court facilities. He noted that the Board nay become involved in this shortly as far as considering p of the building, etc. Meetin with Plannin De artmente t W1th the Planning Departmentupt. Fabbroni ton that the City Engineer and he Tuesday and they went over a number of common isues.Theyaplan an to meet with the Planning Department at least quarterly of touching base on issues that concern both departments. Recycling - Asst. Supt. Fabbroni reported that ingust theyTare going to start the pick up of plastics and yard have done some testing and they feel that they can handle the s ou r He stated that there will be publicity going egardion.ing plastics and yard wastes as part of recycling. He said regard that they are not intending to ask that be added to the mandatory are suggesting is part of the ordinance at this eave time.the reminders about separating What they that they pick up the items, those items, but not incorporate it into the ght datoryr8 months down thetheyline dependingordinance until ee on what their experience is. down REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Fabbroni reported on the following: Court System The Court System needs additional space and the Department of Pubic Works is currently working on a draft for the Budget and Administration Committee's consideration and the Board of Public �\V Works to satisfy the court deadline of August 7, 1989. Signalization Study We are currently trying to roll-over funds from the State Energy office from last year into this year to do a study of twenty (20) traffic lights in the downtown area and recommendations for upgrading. We are trying to get funds that include training for a number of our staff through that program on signals. Retaining Wall-Cascadilla Creek Tompkins County has recently awarded $10,000 to the City of Ithaca for the continuation of the retaining wall work in Cascadilla Creek. Southside Community Center We continue to provide a second access to the second floor of Southside Community Center. Cass Park Pool The addition to the chemical handling building at Cass Park Pool is under construction. Asbestos Removal Asbestos removal in the boathouse in Stewart Park and parts of G.I.A.C. will be started soon. Mitchell Street The Department of Public Works has received phone calls in regard to the project on Mitchell Street. The residents in the area have been very cooperative and many are walking too and from their homes to help expedite the project. The project is reaching a point where it will be open for the Empire State Games Week. Brickwork Asst. Supt. Fabbroni commented on the letter the Mayor read earlier in regard to the brick work in the East Hill area and requested a copy of the letter for the foreman of this project to share with the workers. Sealing of Pavements Approximately 37,000 feet of oil and stone was laid on Monday, July 10,1989. Asst. Fabbroni explained the process used to seal cracks in streets in preparation for over -lay work. Court Space Commissioner Sprague asked what the State was asking the City to do in regard to court space. Asst. Supt. Fabbroni responded that a law was passed in 1987 that specified space for courts. We are lacking adequate recommended space. If the City does not comply by the recommended date the State can make the improvements and charge it back to the City. REPORT OF ACTING SUPERINTENDENT: Assistant Superintendent of Public Works Fabbroni reported on the following: Court System Facility Proposal The Court System Facility Proposal in regard to the mandate for New York State will be presented to the Budget and Administration Committee on Thursday, July 27, 1989. Acting Supt. Fabbroni explained that the proposal lays out three ossibr ititift es to 1a ) adding on to the Hall of Justice3, 2)some perivate space in and possible new parking garage; around the general City Hall vicinity. This proposal seems to be sufficient in terms of -options and alternatives that have to be identified at this time. This mandate for reporting back itha a time table that would call for planning and engineering overnext two years, with construction in 1992, if new construction is a result of the study. Mayor Gutenberger asked Acting Supt. Fabbroni if there was further study in regard to the possibility of building a new parking structure on stilts across the street from the Hall of Justice. idered Acting Supt. Fabbroni respondedthat more feasible wass east ofthat he possibility. The site that He further building rather than on stilts west of the ies lhave• been looked reported that many preliminary poss bil t into. Mitchell Street Mitchell Street has been rkedpenased a construction ozoneted.T�?e road has been base paved and is ma is back in service for the Empire State Games. Hillview Place We will continue to work on Hillview Place for the next two weeks. Willard This will We are working on the curb on one side of Willardk tWay timetime will not affect the passage of travel at the gthe pea bridge at the top of as the detour is already in place University Avenue. • • REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Fabbroni reported on the following: • Mitchell Street The DPW is working on Mitchell Street and some of the neighbors are not happy with the traffic situation. We will be sending out a notice soon to the residents of this area explaining the progress and the estimated time of the project. The schedule is to have the curbing company install the curbs within the next 2-2 1/2 weeks, and immediately after the curbs are installed the paving will be done, which should be right after Labor Day. The clean-up that will need to be done behind the curbs for the properties will be done immediately after the curbs are installed. The portion of the project from Cornell Street to the City line should be completed by the end of September. There is coordination with the County in regard --to their storm sewers and the top paving from the new Cornell project down to Cornell Street. Currently they are in the process of digging up the block between Pearl Street and the City line. The base should be completed by the middle of next week and they will be preparing for the curbing. Oil and Stone Oil and stone will be put on the small side streets in the Mitchell Street area such as Ward, Vine, Cobb, Pearl, etc., the streets that have had nothing done to them for approximately fifteen years. Hillview Place Work on Hillview Place storm sewers is progressing at the foot of the hill. It will soon be based and the paving and curbing will be completed after Labor Day. Second Street and Dryden Road Second Street and Dryden Road have been repaved. Willard Way Approximately half of the curbing is completed on one side of Willard Way. Empire State Games The Empire State Games went well with a minimum of problems. Southside Community Center Work continues on the stairwell at Southside Community Center. Police Department Parking Lot We are preparing the Police Department Parking Lot for repaving. Commissioner Cox referred to a letter from Alderperson Peterson in regard to signalization at the Route 96/Octopus intersection and asked for clarification on the type of improvements suggested. Engineer Gray responded that he has asked the Traffic Engineer for backup information. He will report back to the Committee of the Whole as soon as he receives the information. Mayor Gutenberger reported that the State has been asked to investigate signalization at the Route 96/Octopus intersection. Common Council Liaison Nichols reported that Simberg and the engineers at a recent meeting agreed that signalization was something that could be done immediately. He stated that he believes they will give us technical assistance in installing a signalization system where the degree of traffic influences the time schedule of the light. Mayor Gutenberger requested Engineer Gray to report back to;the Board as soon as he has received the backup information in regard to the Route 96/Octopus signalization. REPORT OF ACTING SUPERINTENDENT OF PUBLIC WORKS: Acting Superintendent of Public Works Fabbroni reported on the following: Mitchell StreetSe September The paving of Mitchell Street will be done on Thursday, p 15, 1989. The paving completes this project with the exception of some driveway work and grass trimming. Cornell Street paving Cornell Street from The Department of Public Works will be p g Mitchell Street down to State Street. Second Street Secortd Street soon The Department of Public Works will be paving to complete that project. West Clinton and Cherry Street Thep ortion of West Clinton and Cherry Street that the City built about ten years ago will be paved. Hillview Place Thursday and The curbing on Hillview Place will be in progress will start on Friday, September 14 and 15. Hopefully the paving Hillview next week. Willard Way to be The paving on Willard Way will be the remaining project completed this season. University Avenue There is a suggestion by the City Traffic Engineer that we might possibly have two-way traffic on University Avenue that was instituted during the construction of Willard Way. There has theo beenr a suggestion river Avenueeandlkepte parking on one the traffic two-way de or other of University the construction is completed. Stewart Park over The Department of Public Works is in the process stodding ingover the Gabbions at Stewart .Park. He is hoping ture meets some of the requirements bbank of thstabilizationr foran the anr remaindewill r us to proceed with th the bank that is washing away. Southside Community Center Stairwell The interior work on thet stairwell the flooru isside Community nearly completednter for the second access Computers The Department of Public Works is looking into the purchase of a new computer system. The accounting department at the ct\ Department of Public Works has outgrown their system. Acting Supt. Fabbroni is now looking at proposals from computing centers for a compact base system. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Fabbroni reported on the following: Mitchell Street Mitchell Street is now completely paved and the City is working on the last driveway and lawns. There were a few criticisms in regard to the length of time Mitchell Street was closed. One of the complicating elements is that the City oiled and stoned the local off -the -way streets in Bryant Park during the last week and it was necessary to keep Mitchell Street closed to leave a place for parking. In some areas such as Harvard Place and Fairmount Avenue residents in Collegetown were using it as an "all -week" parking place and it was necessary to tow cars to complete the work. Cornell Street A sidewalk from Mitchell Street to Belle Sherman Annex will be installed. The Ithaca City School District is helping with the cost of materials for this project in the amount of $5,000. Hillview Paving The area on Hillview Place has been prepared for the base paving and will be completed next week. Second Street Second Street has been prepared for base paving and will be completed next week. Bridge Work The City is currently re -painting the Adams Street Bridge and have received complaints of particles of paint flying in the air and in the creek. The City had an inspection by the DEC and they were satisfied with the method of collection of debris from the sandblasting. This is the system the City started this year of reclaiming the sand and the lead paint for use as a constituent in concrete and it has now passed its first inspection by the DEC. Stewart Park The Gabions at Stewart Park has been covered over with sod and will allow us to proceed with the next phase of the stream bank protection particularly in the area of the boathouse where there are indentations in the bank that are eroding. The City will seek to obtain a permit from DEC to do the stream bank work and at the same time seek a permit to dredge the Lagoon at Stewart Park. Meadow Street The City is currently working on plans to put in a fifth -lane on i\V\_ a section of Meadow Street. We are making a renewed effort to !X coordinate the State, Wegman's and Tops Contract for the paving and curbing. REPORT OF ACTING SUPERINTENDENT: Acting Supt. of Public Works Fabbroni reported on the following: Street Paving \\ The street paving projects on Cornell Street, Hillview Place, ,,ll West Clinton, Cherry, and Second Streets have been completed. �v Willard Way has not yet been completed. Lawn restoration was also done on Hillview Place. Hall of Justice The Hall of Justice now has a new stairway. Adams Street Bridge The painting of the Adams Street bridge is progressing and has caused complaints of dust in the area. The project was inspected by the DEC and the City is meeting all the regulations. Cass Park Maintenance Facility The City will be starting the excavation this week for the Cass Park Maintenance facility. The new building will be attached to the existing north building in the complex and will be almost identical in size and architectural design. This project was included in the environmental report that was prepared for the new skating rink and does not require Site Plan Review. Meadow Street The City met today October 11, 1989, with Wegmans contractor and the NYS DoT, and the five lane project cannot be started until approximately April 1, 1990. The NYS Telephone Company must remove the old poles and wires. This additional time will enable the City to try to coordinate the extension of this project to West Clinton Street. Acting Supt. Fabbroni reported that the City has been in touch with Barry Stevens, the local contract representative, and construction representatives. The NYS DoT plan shows only the widening of Meadow Street in front of the Wegmans and Tops and tapering in either direction. What the City is trying to do is take advantage of the tapering in front of McGuire Ford and to extend the widening of Meadow Street to the corner. Mayor Gutenberger asked Acting Supt. Fabbroni if the curbing and drainage was to be replaced this winter. Acting Supt. Fabbroni responded that he had askedthe very t same ame question and was referred to Syracuse. He suggested Mayor contact Richard Simberg in regard to the curbing and to alert him of a forthcoming letter from Barry Stevens. • 41„ Commissioner Reeves asked about the timetable for the Meadow Street project and asked if the project would be left the way it is now for the winter months. Acting Supt. Fabbroni responded that the curbing would be replaced where it was removed on the east side of Meadow Street and explained that the City is urging the contractors not to replace the section in front of McGuire Ford at this time. He reported that he expects that the project will be completed for the season in November 1989. Commissioner Cox asked Acting Supt. Fabbroni if the City Traffic Engineer has done a survey in regard to the traffic situation on Spencer Street. Commissioner Reeves reported that currently a traffic count is in progress and the City Traffic Engineer is in the process of researching speed bumps. Commissioner Reeves stated that she has requested Police Chief McEwen attend the Committee of the Whole meeting when this issue is discussed on November 15, 1989. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Fabbroni reported on the following: OSHA Visit There has been a recent visit from OSHA to inspect the sandblasting operations. All of the procedures, with the exception of one, was found to be sufficient. The one problem we do have is that the generator that is being used has not been approved for air supplies so there is a new generator in next year's budget. The department will be renting a generator to finish out the year's activities. Willard Way The work on Willard Way is ongoing. The curbing work there is almost completed. Cass Park Maintenance Facility The construction has begun on the Cass Park Maintenance Facility at the north end of that complex. The base slab should be completedby the end of this week. Commons Brick Work The brick work on the Commons is in progress. Electrical Study The electrical study for The Commons is completed, and there is money budgeted for operations. However, a capital project in the amount of $60,000.00 is needed to carry out that electrical work and it is under debate at the moment. Stewart Park Willow Trees Stewart Park lost 13 willow trees in the storm last week and they will not be replaced at this time. The DPW will be replacing 25 trees in the spring of 1990. The Centennial Commission has said that the money they allocated for city beautification could be used for the replacing of these trees. Solid Waste There have been ongoing meetings with the County in regard to the recycling issue. The County seems quite willing to provide us with containers before the end of the year, for each and every stop in the City. The County also seems quite willing, after the first of the year, to jointly apply to the State for the new vehicle. They don't seem quite as willing to pay us per ton what their average per ton cost is outside of the City to pick up recycling. Discussion followed regarding the per bag, per sticker charge for garbage that is forthcoming. Supervisors Meeting on Budget There have been meetings with the Department of Public Works Supervisors on the budget. The Board has been presented the staff recommendations and rebuttal to the Mayor's budget. Discussion followed between the Board members and Acting Supt. Fabbroni regarding the budget process and the cuts that the Supervisors and the department have tried to make. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Fabbroni reported on the following: 1990 Budget We have been able to reduce the DPW budget to more fully reflect the figures in the Mayor's budget. Recycling Program The County has committee f the,00 in their City's expenses for the Recycling ency Fund to negotiate the takeover Program. Parking Fees We have found through research that $150,000 can bein ageerated one year by charging $ .25 for the first hour of parking. More research will be necessary if we consider charging $ .25 for the first hour and $ .50 for each subsequent hour as the City Controller has recommended. Hall of Justice on a fire We have been working Police Station and the Courts. Southside Day Care completed at this time, to serve T the DayiC stairwell Program the n usecond floor. the Day escape which serves both the Cass Park Maintenance Facility Work on the roof has been alio d and rooms. will be making more space available in the rink and Utility Patching We have completed many utility patches and are preparing for the winter season. • • • Willard Way This project is virtually completed. It will be reopened to traffic within a day or two. Willow Tree Stumps - Stewart Park The Willow stumps have been removed from Stewart Park. Quarry Street Protect Landscaping is finished at the Quarry Street project. Heating Systems The heating systems in all of the buildings are being worked on. We are striving for as much climate control as possible. We will probably lose two more heaters in City Hall before the end of this heating season. We are working toward the replacement of the heating system. GIAC Break-ins There have been numerous break-ins at the GIAC building this past month. We have stopped replacing the glass and have been using plywood instead until the situation is under control. The Police have it under investigation. REPORT OF ACTING SUPERINTENDENT: Appointments Acting Superintendent of Public Works reported he has made the following appointments and promotions: Thomas Slater, to the position of Part-time Parking Lot Attendant, at an hourly rate of $5.96, effective November 18, 1989. .. David VanEtten, to the position of Truck Driver, at an hourly rate of $6.12, effective November 13, 1989. Donald Milks, to the position of Truck of $6.12, effective November 13, 1989. Driver, at an hourly rate Douglas Marion, to the position of Truck Driver, rate of $6.12, effective November 13, 1989. Kenneth McComb, to the position of Laborer, at an hourly rate of $5.36, effective November 13, 1989. Richard Bennett, to the position of $5.36, effective November 13, 1989. at an hourly Rose Marribitt, to the position of $5.36, effective November 27, 1989. Larry Stanton, to the position of Laborer, at an hourly rate of $5.36, effective October 23, 1989. Laborer, at an hourly rate of Laborer, at an hourly rate of r Promotions George Seeley, to the position of Maintainer, at an hourly rate of $7.12, effective November 13, 1989. Roger Ward, to the position of Maintainer, at an hourly rate of $7.12, effective November 13, 1989. Daniel Ramer, to the position of Wastewater Treatment Operator, at an annual salary of $15,304, effective October 26, 1989. and he asked the Board's concurrence. Resolution Seconded by Commissioner Cannon By Commissioner Daley: presented by RESOLVED, That the appointments and promotionsved as pe Acting Superintendent Fabbroni be app Carried Unanimously �\ AP\cs6e1 Tom kips Count Rec clin Con racpold, Recycling Coordinator t The City's contract with Ly terminates on December 31, 1989 and she will become a Tompkins County employee as of January 1, 1990. stem is still ongoing. The method and Work on the sticker gsystem stickers has not been decided at this locations forrselling time. construction is progressing. The Cass Park Maintenance Buildin the end of Cass Park Maintenance Building walls are completed and the roof will be completed by December 1989. Street Clean-up of leaves and yard debris is nearly completed. Street clean-up Retainin Wall on Linn aStrtaining wall on Linn Street. et The City is repairing Cascadilla Creek The annual construction on Cascadilla Creek Mill ben gin oast e west side of the creek betweenHancock meetings with consultants in regard to Li re on the Commons Board has stated liThght havegbeen Cfommons.p final lighting on the Commons. The Commons Advisory that they would like to see the Commonsback in itsregoriginal the condition. The City has met with Tony Egner needs on The Commons. Seneca Street Parkin Ram computerized systems for The City is looking into automated and comp manygtment the Seneca Street Parking Ramp for record keeping improvements. Cascadilla Creek Work on the Cascadilla wall has begun on the west side of the creek between Hancock and Madison Streets. Cass Park Maintenance Building The Cass Park Maintenance building is expected to be completed by January, 1990. Stewart Park Restrooms Work has started on the Stewart Park restrooms. Seneca Street Parking Ramp The City is looking into computerized equipment for the Seneca Street Parking Ramp. Discussions have been held with City Controller Cafferillo in regards to financing this equipment. Transit. Facility The transit facility is still on track and more information will be available after the first of the year. The new facilities will still require the purchase of the adjacent parcel of land. 1989 Budget The Department of Public Works is out of funds for the remainder of 1989. Southside Community Center The second entryway is almost finished. Fire improvements still need to be completed in the kitchen and an architect needs to be hired to finish the code study. Hazard Communication Act OSHA has been through all of the city buildings this year and we have satisfied most of the safety requirements. The last project to be completed is setting up a Hazard Communication Act that will provide information to all City employees regarding the hazards in their workplaces. REPORT OF CITY ENGINEER: City Engineer Gray reported the following projects are in progress in his department: Hudson Street Bridge Repairs Contracts Water Tank Painting and Repairs Ithacare Street Lighting There is room for another light on Quarry Street and Ferris Place Madison Street Bridge The lighting on the Madison Street and the overhead lights are now in Bridge is now completed place. Discussion followed on the floor in regard to a possible •lit.gting ceremony. Mayor Gutenberger requested that a letter be sent to the Neighborhood Association. REPORT OF CITY ENGINEER: Engineer Gray reported on the following: On -Going Projects The Engineering office is finishing work on the Water Tanks Project and the bridge repairs for Stewart Avenue and Thurston Avenue Bridges-. _-- West Hill Master Plan Engineering has been involved in the West Hill Master Plan Study. Hudson Street Project There will be a meeting tonight at the South Hill School to present data on the Hudson Street Project. This will be the first of three meetings. Engineer Gray reported he would like to discuss this project with the Committee of the Whole at their meeting on February 15, 1989. More information on the project will be available this week. Fire Stations There was a meeting Monday, February 6, 1989 Fire Stations Committee. The town of Ithaca groups are now reviewing the drawings of the We are hoping the project will go out to bid month. of the and other project. later this Quarry Street Retaining Wall Project The Quarry Street Retaining Wall Project will be awarded with work to start early May 1989. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: 1. Hudson Street - the initial public -presentation on the Hudson Street Project was held and we are now., into the preliminary design phase. 2. Stewart and Thurston Avenue Bridges - there is an item on today's agenda in regard to the Stewart.Avenue Bridge Project. He requested that the resolution be tabled and referred to the Committee of the Whole, with ."Power`to'• Act" at their meeting of March 1, 1989. 3. Street Lighting - A memo has been sent out in regard to the City street lighting. 7\( REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: 1) Bridges - We have received a grant for Thurston Avenue Bridge Project for the sidewalks and several other items that need repair. After an on-site inspection last fall (1988) of the Stewart Avenue Bridge the City Engineering Department decided.to repair the Stewart Avenue Bridge if NYS gives the City authority to' transfer grant monies rather than to repair the Thurston Avenue Bridge in 1989. 2) Hudson Street Project The next public meeting on the Hudson Street Project has been tentatively scheduled for April 4, 1989. The preliminary design should be back by that date. Engineer Gray reported that he would like to address the Committee of the Whole at their next meeting on March 15, 1989.with ideas for decisions such as sidewalks on the west side, curbs, design, etc. 3) Fire Stations The fire stations material has been returned to the architect. The bids for the Fire Stations Project will be advertised March 15, 1989 and should be returned by mid April 1989 so that contracts can be awarded as soon as possible. • -2A - REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: 1. Hudson Street Project The Hudson Street Contract is going to be closed out and put into a finished form within the next six weeks. The Contract will be put out to bid in December 1989 with returns in January 1990. 2. Stewart Avenue Bridge Project Bids for the Stewart Avenue Bridge project have been sent out and will be returned by Thursday, May 4, 1989. 3. Water Tank P_a:inting Prokect The bids are out for the Water Tank paintingproject and will be returned on Friday, May 5, 1989. 4. Fire Stations Contract The Fire Stations Contract bids have been returned. The bids were very competitive and fell within the proposed budget. 5. Sidewalk Contract The Sidewalk Contract has been prepared and will be sent out to bid soon. 6. Quarry Street Wall Contract The Quarry Street Wall contract has been awarded and negotiations between the contractor and sub- contractor are still in progress. He will keep the Board informed on this matter. Commissioner Daley referred to the Hudson Street Improvements and asked if there is going to be a public forum for the residents to view on the final plan before the final contract is let. Superintendent Dougherty responded that a meeting for the South Hill residents to view the final plan of the Hudson Street Improvements will be held in the Fall of 1989. REPORT OF CITY.ENGINEER: Engineer Gray reported on the following: Third Street Signalization There have een requests from the New York State Department of Transportation to change Citythe Enggneering1on at the DepartmentTcandnow Street intersection. supply information for the project the NYSDOT is considering. Meadow Street Drawings The Meadow Street Drawings are not available to review as yet. Hudson Street Drawings The Hudson Street Drawings will be in the City Engineer's office by June 9, 1989. Bids on Sidewalks, etc. Bids have come in on sidewalks and rehabilitation of the water tanks. Engineer Gray has refu�heewaterchange tankslduehto angincreaseuin for rehabilitationo the cost. Stewart Avenue Bridgeic Engineer Gray recommended ethepStewart Avenueof lBridgeWorks do only the structural repairs to at this time and dothe Dpainting gafter onsmore information is available on the N.Y e • REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Quarry Street Wall Work on the Quarry Street Wall project will start this week and will be on-going most of this summer. Fire Stations Contract Preparation of the sites for the New Fire Stations is to begin soon. Water Tank Protect The Water Tank Project is ready to be awarded. The Water Tank rehabilitation needs to be completed before the Empire State Games. Sidewalks Many• permits for sidewalk repairs and construction have been. issued and sidewalk construction is inprogress all over the City. Mental Health Facility The Mental Health Facility has obtained a demolition permit and the contractors have blocked off an area where the demolition is to begin shortly. Master Plan -West Hill Subdivisions Contractors and developers are busy trying to implement the West Hill Master Plan for West Hill subdivisions. Stewart Avenue Bridge Engineer Gray reported that he has a substitute resolution for the Stewart Avenue Bridge Rehabilitation. The City Attorney advised the City to,re-bid this project. There will be a minimum bid period, presumably with those who are familiar with the project. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Water Tank Protects The Engineering Department is currently working on the Water:<'ank�-._; Repainting Contract and the Maple Avenue Tank will be startel"or June 26,1989. Stewart Avenue Bridge The City has just been issued the notice too roceed r�-+�l€ P the Stewart Avenue Bridge project. The work will start as soon._-as�-w have held the pre -construction conference and- we- °'have `the;' contractor's scheduled. Quarry Street Wall The Quarry Street wall project is to start June 14, 1989. Itwi.11� be necessary to shut down the parking along the street in thi area for approximately a four week period while the wall is being. excavated. Van Natta Dam The Van Natta Dam Hydro-rehabil out and the engineering office i Street Permits The Engineering Department has the last two weeks. There properties being upgraded, new this time. Sidewalk Contract The Sidewalk Contract will be starting on June 26, 1989. Ther have been many sidewalk permits issued for up -grading. i New Fire Stations Contract The New Fire Stations Contract schedule has been started. Six Mile Creek Engineer Gray stated that it might be useful if the SixM 1e ,Y -.. . CreekOverseer Committee met with the Board of Public Works°'or: discussion and exchange of ideas for the up -grading of'the:ix Mile Creek area. itation request for proposals ' i:e s providing support- to planning. issued many Street Permits•ove, is a lot of utility work ..anc services for buildings, etc -`at Discussion followed in regard to the duration of street permits'.' • REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Stewart Avenue Bridge Stewart Avenue Bridge was closed on July 10, 1989 and is scheduled to be re -opened late October 1989. \� Quarry Street Retaining Wall Quarry Street retaining wall is proceeding but had a slope failure that will set the schedule back. Maple Avenue Water Tank Maple Avenue Water Tank is down and Bolton Point is supplying water across Cornell Campus to East Hill. Fire Stations The West Hill Fire Station earth work is underway . Renovation Work - Fire Stations We are finding more asbestos than expected during our renovation work. Street Work Permits We now have approximately twenty-five (25) active street opening work permits and approximately forty-five (45) active sidewalk permits. Surveying of Southwest Park We are currently planning for future work in Southwest Park and surveying for drainage work is underway. Hudson Street The Engineering Department is working on maps for property transfers so that the Hudson Street Project can be put out to bid by December 1989. Railroad Overpasses Common Council requested that the City seek proposals for an outside study of the railroad overpasses. We have sent out five requests for proposals and have received two negative responses. State Aid for Bridges The format for State Aid for Bridges has a new format and now requires a five-year program. Approximately sixteen (16) of the City's bridges are rated so that they fall under the State Aid for Bridges program. Summer Students The Engineering Department has one college student and two high school students working in the office. Ithaca Youth Bureau Engineer Gray reported that the City received the arbitration settlement for the Ithaca Youth Bureau today, July 12, 1989. Mayor Gutenberger requested a summary report to be submitted to the Board of Public Works. REPORT OF CITY ENGINEER: City Enginer Gray reported on the following: Sidewalks Sidewalk work in the City is for the next two months. Fire Stations Fire stations' renovations projects are underway. The started next week. ongoing and is expected to continue and new fire station construction South Hill site re -grading will be Quarry Street The -Quarry Street retaining wall structural work is in place and the project is back on schedule. Stewart Avenue Bridge The old grating is being replaced on Stewart Avenue Bridge. Water Tanks The painting of the Maple Avenue water tank is nearly completed, however, it will not be in service during the Empire State Games. Gun Shop Hill Sidewalks The Engineering Department is now in the planning process of plans for the construction and reconstruction of sidewalks in the area of the new housing complex on Gun Shop Hill. Green Street Parking Garage An application for a building permit for the space under the Green Street Parking Garage has been received. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Haller Boulevard Water Tank The Haller Boulevard water tank will -be declared unserviceable as it will not pass inspection. Norm Tidd has been invited to submit a price to take the tank down. Quarry Street Wall There are stone masons working on the Quarry Street Wall and the project is progressing nicely. Stewart Avenue Bridge The deck services have been fully dismantled and the bridge is being taken apart one section at a time. The rebuilding of the sub -structure is coming along nicely. Fire Stations All five fire station sites are active. Grading work on the new fire stations is progressing and construction on the buildings will be started in a few weeks. Mayor Gutenberger reported that a sign indicating that this is the future home of the new fire station is not present at the West Hill site. Engineer Gray responded that the sign should be installed within the next two weeks. Sidewalks • The sidewalk program is proceeding. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Mitchell Street The curbing is about 70 per cent completed today (August 30, 1989) and the remainder should be finished tomorrow. The street should be completed and back in service shortly after Labor Day. Hillview Place The setting of curbs and laying of the gravel base has resumed on Hillview Place and the curbing will start soon. Asq Willard Way The Department of Public Works will start working on Willard Way as soon as the crews have completed Mitchell Street and Hillview Place. Tree Removal and Pool Closing The Department of Public Works is working on tree removal and are preparing to close Cass Park Pool this week. Water Tanks The contractor has finished his work on the water tanks. The Maple. Avenue tank is now in the process of being filled with water. Quarry Street Retaining Wall The stone facing on the Quarry Street retaining wall is in progress at this time. The masonry work is slow work and will continue for approximately one month. Stewart Avenue Bridge The Stewart Avenue Bridge project is proceeding and the contractor is on schedule. The sub -structure work is nearly completed and the deck grating should start in about another week. Fire Stations There are serious problems with underground utilities at the' South Hill site. Most of the underground utilities will need to be re-laid. Lake Street Lake Street has a lot of private work in progress which has had an impact on our public work. We are trying to adjust grades and coordinate some proposed work with some of the private contractors. A meeting has been scheduled for next week to look into some coordinated work. The City is working on sidewalks near the area of Gun Shop Hill. oo\s' • REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Sidewalk Protects is nearing completion. The sidewalk program for this year School Signs The school signs that the Board Catholic School and the all -way are now in place. Collegetown Signs We are re -installing signs in Collegetown. of Public Works requested at the Stop at Utica and Lewis Streets Mitchell and State Streets Intersection We are in the pavement on the looking into methods for anchoring Mitchell and State Street intersection. Ma le Avenue Water Tank The Maple Avenue Water Tank is now in service. nuarry Street The Quarry Street project is proceeding and masonry facing is in progress at this time. Stewart Avenue Bridge has been slow and the new. The Stewart Avenue Bridge project ect may not be completed grating has just been received. The prof by the October 1989 deadline. New Fire Stations and Renovations The The New Fire Stations and 40e cocompleted and the e renovation work snewofirelstations renovation work is about are about 15% completed at this point. • 9 Hudson Street Maps City Engineer Gray reported that there has been discussion in regard to preparing maps for the property takings on Hudson Street and they will be trying to set upan information meeting. for the neighborhood. Commissioner Sprague asked the status of the Haller Boulevard Water Tank. City Engineer Gray responded that there has been investigations into bolted steel tanks. The City is functioning without the Haller Boulevard water tank at this time but it could potentially hamper fire fighting. Engineer Gray stated that in the long run, he would like to place another tank outside the Town and adjust the pressure zone. This would require coordination with the Town's efforts. At ton in P regard esent time the therestill Boulevard swater and research going o tank. Commissioner Daley reported that he and Mayor Gutenberger have been in touch with NYSEG and NYSEG will be switching priorities in the southside. Meadow Street, Titus Avenue, State Street and Albany Street will be the first area done on their conversion and should be started soon. The project is to be completed in May 1990. Commissioner Daley asked Acting Supt. Fabbroni if he was able to arrange a neighborhood meeting in regard to the street lighting. q\► • Acting Supt. Fabbroni responded that he has been trying to contact the representative from NYSEG to make arrangements for a neighborhood meeting. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Stewart Avenue Bridge City Engineer Gray presented the Board with parts from the Stewart Avenue Bridge and reported that the project is proceeding and most of the deck has been replaced and the lower section has been repaired. The concrete fill work will be scheduled for next week and the re -opening of the bridge is scheduled for mid- October. Commissioner Daley suggested the target date for re -opening the Stewart Avenue Bridge be before October 13, 1989 as that is Home Coming Weekend for Cornell University. Quarry Street Wall The Quarry Street Wall will be completed within the next two or three weeks. Photographs of the Quarry Street Wall were circulated to the Board. 411 Elm Street The City is working on the drainage design for Elm Street. Hudson Street The City is now putting together the survey work for some of the "takings" of properties for some of the minor realignment work. Sidewalk Protects The City has installed 56 ramps this summer in the northeast area. 910,1 I New Fire Stations Engineer Gray circulated pictures of the New Fire Station sites. Mayor Gutenberger reported that signs indicating the construction sites of the new fire stations have not been installed and requested that the signs be erected as soon as possible. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Hudson Street The Hudson Street taking map is nearly completed and will be mailed out before the next public meeting is scheduled. Most of the properties involved in the taking belongs with the Oak Hill Manor property and there will be an exchange. Elm Street There is storm sewer work that the City hopes to start within the next couple of months. Water Tanks The Cornell Street water tank roof members need to be supported and there will be emergency repairs starting October 13 or 16, 1989. The Cornell Street water tank will be scheduled for repainting next year. Stewart Avenue Bridge The deck on the Stewart Avenue Bridge is basically completed and the contractor will meet the October 19, 1989 deadline, for completion. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: S encer Street Data Collection The information on speed bumps for Spencer Street should be available for discussion at the November 15th meeting• are on Discussion followed regarding the traffic counters that the city streets at this time. Elmira Road Pedestrian Counts promised the pedestrian counts will Traffic Engineer Gombas has p the end of October. be available for the Elmira Road section by Fire Stations proceeding. The fire stations are p • • Meadow Street Work is still ongoing with the State and the contractors to get the fifth lane that extends up to Clinton Street completed. Sidewalk Work Sidewalk work is basically done for the year. The last thing that will be done is to pick up the sidewalk that is right in front of City Hall over the NYSEG transformers where the curb is depressed and breaking up. Quarry Street Wall The wall work is done and the planting has now started. Stewart Avenue Bridge The Stewart Avenue Bridge opened on October 24th. Cornell Street Water Tank, The Cornell Street Water Tank emergency repairs have been completed. The tank will be painted next year and an allowance will be made for some additional repairs while it is being painted. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Drainage Study The startup meeting with Cornell regarding the Drainage Study for the southwest part of the City is scheduled for next week. \\\ • Sidewalk Projects The last sidewalk project that we will be doing this year will be the sidewalk in front of City Hall and that should start this week. Hudson Street City Attorney Nash has suggested that property appraisals be completed for the "takings" we are going to do. It is our intention, in most cases, to trade sidewalks for the property. The City Attorney feels that we should have the appraisals in our files to show that we have been fair with the property owners, so that work is being done done now. There will be a public. meeting within the next three weeks, and the documents should be ready to go out December 1, for bids to be returned in early January. Traffic Counters There are still Traffic Counters out. There are Counters on Third Street for the DPW work next summer and in addition there are a number of other Counters out which are tied in to the County -wide traffic survey. Fire Stations The fire stations are progressing fairly rapidly, although slower than initially promised. We should have them turned over by �' early spring. Paolanqeli Parcel Comm. Daley inquired whether there has been any further progress on the resolution of who is responsible for water and sewer on Lake Avenue for the Paolangeli Parcel. City Engineer Gray stated that the City's policy is that the developer is responsible for that work. City Engineer Gray is currently having discussions with City Attorney Nash regarding this matter. \\.`bz' • REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: State and Mitchell Street Island The Island that was installed at the State and Mitchell Street intersection has received positive comments from the public. The City has requested that NYSEG up -grade the seven light fixtures that surround that intersection. Octupus Intersection Signilization The City has completed their study for signilization at the Octupus intersection and will be forwarding a report to the Department of Transportation for their comment. Thurston Avenue Bridge The Thurston Avenue Bridge project will go out to bid in December 1989 and will to be returned by January 1990. Hudson Street Protect The Hudson Street Project will go out bid in December 1989 and are expected to be returned by January 1990. Wastewater Treatment Plant The electrical project at the Wastewater Treatment Plant will go out in December 1989 with bids to be returned in January 1990. Subdivision The City Engineers office has been receiving a lot of subdivision review paper work. New Fire Stationsressing. The construction at the New Fire Station sites is progressing. • • • • REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Project Closeouts Paperwork is being completed for various project closeouts such as the bridge projects and the water tank painting project. Hudson Street Project The Hudson Street project is progressing. Bids will be going out tomorrow to be returned in late January. Fire Stations The fire stations are progressing and things look good at this point. Water Plant Improvements One contract is in and the other should be in shortly for review. The bids for the electrical and pump improvements should be going out within the next three weeks and the bids for the physical and chemical handling improvements should be out within a month and a half. Sign Crews The sign crews have been busy replacing many of the missing signs throughout the City. Wastewater Treatment Plant Discussions have been held with the County in regards to the solids from the Wastewater Treatment Plant. REPORT OF CITY ATTORNEY: Asst. City Attorney Beers-Schnock reported on two (2) encroachment requests: 1) 900 West State Street, and 2) 132 University Avenue. She asked that both requests be referred to the Committee of the Whole. Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the encroachment requests for 900 West State Street and 132 University Avenue be referred to the Committee of the Whole for study and report back to the Board. Carried Unanimously REPORT OF CITY ATTORNEY: —� 'Hot Truck' The BPW discussed briefly the issue of recent complaints received in regard to Petrillose 'Hot Truck'. Supt. Dougherty reported that he had notified the Ithaca Police Department that the 'Hot Truck' was parked in a residential neighborhood. How permission is granted for the use of this type of food truck was discussed. Asst. Attorney Beers-Schnock reported that Johnny's Hot Truck is licensed.by the Police Department and he is working within the legal range of his license permit. She stated that she did not know why the location of the 'Hot Truck' has been changed. Discussion followed in regard to how the 'Hot Truck' is hooked to the electric service on the pole. Asst. Attorney Beers-Schnock stated that she needed to look at the license and that she would investigate hook-up requirements. REPORT OF CITY ATTORNEY: Commissioner Reeves asked Asst. City Attorney Beers-Schnock for1 a report on the investigation of the 'Hot T current situation on theruck , Use of � City Parks an d the posters on poles. investigation of Hot Truck Mayor Gutenberger reported that Mr. David Stewart, representing Cornell University, is in the process of coordinating a meeting \fit with the 'Hot Truck' owner, Cornell University and the City to AP\ solve the problem. �1 Asst. City Attorney Beers-Schnock stated that she has requested from Chief McEwen a copy of the application and the license, which was granted to the 'Hot Truck' owner. Uses of City Park Lands Commissioner Reeves stated that she has sent out a memo requesting information on the Use of City Parks. This information is needed by March 1, 1989 for the Committee of the Whole meeting. Posters on Poles Asst. City Attorney Beers-Schnock reported that posters on poles violaton comes under the.. penal law and prosecution is possible through the City Prosecutor's Office. She reported that she is drafting a letter, to be sent to violators, warning them that violators will be prosecuted through the criminal proceedure. Mayor Gutenberger reported that several lettershave been sent to offenders and that they are aware of the violation. Discussion followed on the floor. Common Council Liaison suggested the City Charter should.be checked as to how the violations of postibe ngs on poles and the enforcement of the penalties should REPORT OF CITY ATTORNEY: Common Council Liaison Nichols asked Asst. Attorney Beers-Schnock for a report on 'Johnnys Hot Truck' permit. Asst. Attorney Beers-Schnock reported that she has received a copy of the permit for the 'Hot Truck' from Police Chief McEwen and that there are no restrictions on the pexmit or application as to place of operation. The application was for food service out of the truck and does not specify the location. Discussion followed on the floor in regard to the area of operations for mobile food vendors and the need for a change in the City Ordinance to require a specific location. REPORT OF THE CITY ATTORNEY City Attorney Beers-Schnock reported on the following: 108 WATER STREET been The encroachment easement andproblem at 108 Development Commitee of has C mmon referred to the Planning Council for their consideration. 414 SPENCER ROAD This problem is still under consideration and information is still being submitted by Attorney Bruno Mazza. \�\ REPORT OF CITY ATTORNEY: 414 Spencer Street Commissioner Reeves asked Asst. City Attorney Beers-Schnock if any progress has been made on the 414 Spencer Street problem. Attorney Beers-Shnock stated that she has nothing to report on that subject at this time. • • • NEW BUSINESS.: Election of Vice -Chair Mayor Gutenberger asked for nominations for Vice -Chair of the Board of Public Works. Commissioner Daley nominated Commissioner Reeves for this position and the nomination was seconded by Commissioner Stone. A vote on the nomination for Vice -Chair resulted as follows: Ayes: (5) (Commissioner Reeves did not vote.) Motion .Carried Committee Assignments Building and Properties Highway - Parking and Traffic - Creeks, Bridges and Parks - Solid Waste - Water and Sewer Commissioner Cannon Commissioner Sprague Commissioner Daley To be assigned Commissioner Reeves To be assigned Commissioner Stone reported that she will not be available for the, next (5) weeks and asked to be excused. REPORT OF COMMON COUNCIL LIAISON: Center Ithaca Addition - Planning and Development Committee Alderperson Nichols reported that the Planning and Development Committee is looking at plans for the Center Ithaca addition. He reported that he is concerned with the loading and unloading of delivery trucks to this area as the plans call for trucks to back into the loading zones from Green Street into the City Hall parking lot. He suggested that the Board take a look at this when they are considering other traffic problems. _Charter and Ordinance Committee Guidelines for use of City Park Lands Alderperson Nichols reported that Charter and Ordinance Committee has suggested guidelines for the use of City Parks and there is some concern about having general policies that govern their use. - This matter will be discussed at the next BPW Committee of the Whole meeting on February 15, 1989. C & 0 Chair, Alderperson Booth, will be invited to attend this meeting. REPORT OF COMMON COUNCIL LIAISON: Charter and Ordinance Committee Alderperson Nichols read a memo from penalty increase for construction of This rate change was never reflected Discussion followed in regard to and calling it "service charge". • Charter and Ordinance will pursue City Charter. Ralph Nash in regard to the sidewalks (from 10% to 25%). in the City Charter. charging 25% for the penalty the issue of amending the Subdivision Regulations Alderperson Nichols reported that 'the Subdivision Regulations are now making their way through Charter and Ordinance and should be ready to present to Common Council soon. Superintendent of Public Works Search Alderperson Nichols asked the BPW for an up -date on the search for a Superintendent of Public Works. Mayor Gutenberger reported that applications are now being received for the Superintendent of Public Works position. The deadline for submitting applications is March 10, 1989. REPORT OF COMMON COUNCIL LIAISON: G.I.A.C. Pool Commissioner Reeves reported that there is. a total of $450,000 for the G.I.A.C. Pool and the project should be progressing soon. She stated that the next step is the design work and bid process. Farmers' Market Council Liaison Nichols reported an error in the Committee of the Whole Minutes of March 1, 1989 under "Farmers Market License Fee". The correction should read 'short term licensing'. Commissioner Daley stated that the Farmers' Market licensing agreement was discussed and there is a possibility of granting a long term lease agreement in place of a short term license. Discussion followed on the floor. Bus Roadeo Commissioner Reeves reported on the Bus Roadeo that was held on Sunday, June 11, 1989 at Cass Park. She reported that six transit systems participated. The first place winner was David Wilson from the Oneonta Transit System, Second Place was Sue Stark from Ithaca, third place Ray Davis from Cornell University o Transit. Commissioner Reeves was also a judge for the Bus Roadeo event. REPORT OF COMMON COUNCIL LIAISON: Festival Lands reported that discussions on the Common Council Liaison Nichols d a motion was sent to Common Festival Lands is still ongoing Council. It was debated and referred that thea Board of Public Works 4A' stated that any recommendations wishes to make would still be situtat on isrder. Cthatn theuFinger Lakes Liaison Nichols explained the present State Commission is essentially saying that they want the plan that they proposed without any changes. Discussion followed on the floor and Acting Chair Daley requested that the issue of the Festival Lands 0 e1989 dedmto the Committee of the Whole Agenda for the September • • REPORT OF COUNCIL LIAISON: Mayor -Elect Nichols stated that he will be requesting that the Parks Commission that was originally formed in April of 1988 be revived. This Commission would include one member of the Board of Public Works as well as one member of the Department of Public Works. He asked for the Board's support. Commissioner Reeves asked vacant seats on the Board that his nominations will stated that he has made up to join the various Boards in the City Clerk's office. Mr. Nichols about the status of the of Public Works. Mr. Nichols stated be made January 1, 1990. He also application forms for people that want and Commissions and they are available -5 - REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Cannon reported that he attended the CAB meeting on January 27, 1989. Mr. Stan Goldberg attended the meeting and presented his plan on the new addition to Center Ithaca. There was concern expressed at the meeting in regard to the truck loading problems and parking problems that this new addition will generate. Commissioner Cannon reported that the. CAB would like to see better maintenance of the lighting on the Commons. It was suggested that the merchants maintain window lighting throughout the night. REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Cannon reported that at the CAB meeting on February 17, 1989 there was considerable discussion in regard to the lighting on the Commons. He reported that the high- pressure sodium lights are not attractive and the CAB wouldlike the mercury vapor lighting restored to the Commons area 3VA6C‘ and stressed the necessity of safety as well as lighting quality. Discussion followed on the floor. Commissioner Reeves reported that the issue of high-pressure sodium lighting on the Commons was discussed at the last Committee of the Whole on February 15, 1989. The COW has requested more information and the issue is on their agenda for March 1, 1989. Commons Advisory Board Commissioner Cannon reported that the Commons Advisory Board met Friday, April 7, 1989. The committee is concerned with the condition of existing bike racks and the need for more bike racks on the Commons. q\c' Commons Advisory Board Commissioner Cannon reported that he had missed the Commons Advisory Board meeting and asked about the proposal for the `X lighting on the Ithaca Commons. Supt. Dougherty responded that the firm Stearns and Wheler has been hired to provide us with a design for the Commons. REPORT OF BOARD LIAISONS: • Commissioner Cannon reported on a tour of the Ithaca Commons with Stearns and Wheler in regard to the locations for upgrading of c�\ the electrical service and lighting. REPORT OF BOARD LIAISON COMMONS ELECTRICAL SYSTEM Comm. Cannon reported that he and Acting Superintendent Fabbroni will be meeting on Thursday with Tony Egner. Comm. Cannon \\I\ stated that they plan to investigate the possibility of getting more amperage without it being prohibitively expensive. REPORT OF BOARD LIAISON• Commissioner Cannon upset over the new suggestions in terms customers for the Commissioner Cannon unified response. reported that the Commons Advisory Board'as parking fees. They will be making s first hour of parking in the garages. of the merchants possibly reimbursing their stated that he encouraged them to develop a i Hydropower Commission Commissioner Sprague reported that the Hydropower Commission met on February 21, 1989. He reported that they will send •a resolution to Common Council on behalf of "Citizens Against Hydropower at Ithaca Falls" in regard to the designation of Fall Creek, from Cayuga Lake to the bridge on Route 13, as a^ Wild Life and Scenic River. P71\ REPORT OF BOARD LIAISONS Hydropower Commission Commissioner Sprague reported that the Hydropower Commission has created a committee to evaluate the developer bids for the Van Natta's Dam Hydropower Project. The committee met Tuesday, ,- June 27, 1989 and the bid deadline will be July 14, 1989. UA • • REPORT OF BOARD LIAISONS Planning and Development Board Commissioner Daley reported that the Planning and Development Board will hold two (2) meetings per month due to numerous Site Plan Review applications. One meeting per month will be held for site plan and subdivision review, the second meeting will be for planning issues. REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Daley reported that the Planning and Development Board met on Tuesday, May 23, 1989 and discussed a site plan for a Centennial Block on the corner of Meadow Street and Seneca Street. The Planning Board asked the Shade Tree Commission to do a study in regard to a tree planting along Meadow Street. REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Daley reported that the Planning and Development Board met on Tuesday, June 13, 1989 and passed a resolution in regard to the Lead Agency status for the Environmental Review of the West Hill Master Plan. There will be a scoping session for preparing an assessment early in July. Planning and Development Board Cornell Parking Plan Commissioner Daley reported that Mr. William Wendt, from Cornell's Parking and Traffic Division, did not appear at the Planning and Development meeting on Tuesday, June 27, 1989 as, Cornell has not finalized their parking plan at this time. Commissioner Daley reported that several items were discussed in regard to parking and traffic in the Cornell University area. REPORT OF BOARD LIAISONS AND COMMITTEES: Parking Committee Commissioner Reeves asked the Board the status of the Parking Committee. n g Commissioner Daley reported that he has been in touch with Planning Director VanCort and has asked for materials to be provided for this Committee. The Parking Committee has asked the City Planning Department to provide specific information. Commissioner Daley reported that as soon as they receive the requested information from Planning and Development, a meeting will be scheduled. \n -8- , REPORT OF BOARD LIAISONS Recycling Task Force Commissioner Reeves reported the Recycling Task Force met on Monday, April 3, 1989. She reported that Tompkins County is is the possibility of a household hazardous waste collection in the fall of 1989. Tompkins County is also looking for a new recycling person. iq°\ REPORT OF BOARD LIAISONS: Recycling Task Force Commissioner Reeves reported that the Recycling Task Force ,met: on Monday, May 1, 1989. The Task Force is looking for a new chairperson as Maryanne Kozak has resigned. She reported that Tom Shelly, who represents landlords, gave a very interesting view of his side of the recycling program and how he handles the many properties that he has charge of. She reported the Task Force discussed other possibilities of education that could be done to help the education process. Commissioner Reeves reported that May 31, thru June 2, 1989 there will be a workshop at Cornell University for recycling practitioners. This is in cooperation with the New York State Association for Recycling, the Department of Environmental Conservation, Cooperative Extension and the New York State 111 Solid Waste Combustion Institute. Recycling Acting Supt. Fabbroni reported that he has sent written communication to the Town of Ithaca in regard to their recycling resolution. Acting Supt. Fabbroni reported that there are discussions at the County level in regard to sludge disposal and composting. He reported that the tipping fee is expected to raise to $80.00 per ton in January 1990. • • -9- Youth Bureau Commissioner on April 10, the proposed Empire State summer. Board Cox reported on the Youth Bureau Board Meeting 1989. They discussed the issue of 0 & M for second rink at Cass Park, reimbursement for the Games and rates for swimming at Cass Park this REPORT OF BOARD LIAISONS: Youth Bureau Advisory Board Commissioner Cox reported that the Youth Bureau Advisory Board ard has vacancies on their BoardHe stated that there looking is a bubble participation from the City. pool. There is a sporting planned to be placed over the GIAC p goods exchange at the th thatreau the on Youth Octo1989 staff Commissioner Cox sated pleased with the new sign in front of the building. is very -11- Conservation Advisory Council Commissioner Daley reported that the Conservation Advisory Council met on April 10, 1989 and have requested the Board of Public Works and the Committee of the Whole minutes be sent to the Chair. • -12- Downtown Parking Committee Commissioner Daley reported that the new Downtown Parking Study Committee met on Monday, April 10, 1989. The purpose of this first meeting was to alert the consultants to any nuances of Ithaca that they may need to be aware of. The committee will meet again in approximately five (5) weeks. t • COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger announced•that today, April 12, 1989, is the last official meeting for Commissioner Stone and offered a resolution for the Board's consideration. Resolution By Commissioner Daley: Seconded by Commissioner Cox WHEREAS, Charlotte Stone has admirably served this Ithaca community as a commissioner of the Board of Public Works since 1982, and during her tenure the Department of Public Works has benefited greatly by Charlotte's guidance, wisdom, dedication, and sense of humor, and WHEREAS, Charlotte has been involved in many public improvement projects including construction of the Waste Water Treatment Plant, Youth Bureau facility, Dryden Road Parking Garage, the reconstruction of Floral Avenue, East State Street, and Cliff Street, and the implementation of the city wide recycling program; now, therefore be it RESOLVED, That on behalf of the entire community, the Board of Public Works hereby commends and applauds Charlotte Stone for her seven (7) years of service and extends its heartfelt gratitude for a job well done. Carried Unanimously Mayor Gutenberger presented a framed copy of the resolution to Commissioner Stone. ;Commissioner Stone thanked Mayor Gutenberger and stated that her term=on the Board of Public Works has been very vexing, fun, interesting and never dull. She thanked the Board of -_public Works and stated that she will miss them all very much. I COMMUNICATIONS FROM THE MAYOR: Commissioner Reeves reported that Mayor Gutenberger was unable to attend today's meeting of the Board of Public Works as he is out of town. Memo From the Mayor Commissioner Reeves reported that the Mayor sent a memo to the Board of Public Works, Common Council, Town of Ithaca Town Board and the Board of Fire Commissioners, dated April 25, 1989, regarding Fire Stations construction and renovations. Mayor Gutenberger asked Commissioner Reeves to report to the Board of Public Works that a Fire Station Oversite Committee has AY, been appointed to audit payments, monitor the schedule, quality control, insure process change orders and provide routine communication between the involved parties. The committee consists of representatives from the Board of Public Works, Board of Fire Commissioners, Department of Public Works, Ithaca Town Board, Common Council and the City Controller. South Hill Recreational Trail Commissioner Reeves reported that the Mayor has received a memo regarding the South Hill Recreational Trail. The Conservation Advisory Council subcommittee suggested that a Positive Declaration and a DEIS be done for this project. COMMUNICATIONS FROM THE MAYOR: Re -bricking of Stewart Avenue Mayor Gutenberger read the following letter to the Board. of Public Works: "Mayor Gutenberger Chair, Board of Public Works City of Ithaca On behalf of East Hill residents particularly those along Stewart Avenue in the vicinity of the ABC Cafe and the Chapter House would like to thank the staff of the Department of Public Works for continuing the re -bricking of Stewart Avenue. This commitment to restoration and preservation is greatly valued. We hope that in subsequent summers the totality of Stewart Avenue, from East State Street to University Avenue will be completed and fully restored. Sincerely Sean Killeen, Alderman'. Fourth Ward East Hill-Collegetown" Empire State Games Mayor Gutenberger tha,ked the Board of'Public Works and all. the City Departments fortheir fine work that was done during the Empire State Games. He stated that they served this community very well and made this community very proud of itself. There has been glowing reports from the athletes, coaches and visitors about what a great host the City of Ithaca was. COMMUNICATIONS FROM THE MAYOR: Route 96 Update Mayor Gutenberger reported that he had verbal communication with the NYSDoT on Monday, Sept. 25, 1989 and they indicated that the information supplied by the City of Ithaca to convince the DoT to change their recommendation from Plan A, as they recommended, to Plan A/89 Alignment seemed to be sufficient. The DoT has requested the City of Ithaca to reject the State's recommended Plan A and to endorse and request the State and Federal Government fund the Plan A/89 Alignment. He reported that a resolution is on the Planning and Development Committee's Agenda for tonight, September 27, 1989 and will go to Common Council Wednesday October 4, 1989. He reported that the verbal indications were fairly favorable and the arguments seemed to be persuasive. Hopefully, the DoT would then take the resolution requesting the Plan A/89 Alignment to Washington and convince L. Washington to do the A/89 Alignment and not the A. • • • Congratulations - Alderperson-elect Daley Mayor Gutenberger congratulated Alderperson-elect Daley on his victory in yesterday's election. Congratulations - Larry Fabbroni Mayor Gutenberger congratulated Larry Fabbroni on his meeting with County Officials and coming back with good news regarding the County Recycling budget. eel\ NEW BUSINESS: Joe Daley Joe Daley has been elected to Common Council representing the Second Ward, thus giving up his seat on the Board of Public Works Resolution By Commissioner Reeves: Seconded by Commissioner Cannon WHEREAS, Joe has admirably served the Ithaca Community since 1987 as a Commissioner of the Board of Public Works and during his tenure the Department of Public Works has benefitted greatly by Joe's guidance, wisdom, dedication and sense of humor and WHEREAS, Joe has been involved in many public projects including the Farmers Market, Downtown Parking Study, Central Business District Lighting Study and WHEREAS, Joe has worked as Board Liaison to and a member of the Planning and Development Board, a member of the Northside Land Use Committee and Liaison to the Conservation Advisory Council; now, therefore, be it RESOLVED, That on behalf of the entire community, the Board of Public Works hereby commends and applauds Joseph Daley forhis two years of service and is certain that he will give the citizens the same dedication and loyalty to Common 'Council as he did to the Board of Public Works. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger advised the Board that Acting Superintendent Fabbroni and City Engineer Gray were both on authorized vacations and that Transit Supervisor Bernie Carpenter was present to answer any questions regarding agenda items. Mayor Gutenberger stated that the Department of Transportation had responded to Common Council's requests concerning the relocations of houses on Cliff Street and the elimination of the Park Street Cul de Sac in regard to Route 96 construction. The Department of Transportation has stated that they will not relocate these houses or provide for the screening of such houses from Cliff Street or include sidewalks at the berm after reconstruction because they are bound by Highway Law to only spend monies to acquire real estate for improvements that are directly related to highway purposes, and they stated that the highway improvements do not necessitate the acquisition of homes so their relocations cannot be included. In addition, the Department of Transportation will not eliminate the Park Street Cul de Sac to make a connection street from Route 96 to Route 89 because they feel this would only make matters worse. Mayor Gutenberger stated that Board members will be receiving a copy of this memo. Commissioner Daley asked Mayor Gutenberger if the Route 89 Alignment had also been rejected. The Mayor stated that it has not been rejected, and :from ,dr,er)ayl gonv, sations, r gait hl the Department of Transportation 4t rooks ;favors e: aft i Mayor Gutnberger,5. extended; h- i,s= s, ncere thanks and gratitude to the Board='; and the staff for:s,thieir• ser-v,ic,.3to the ggminunity, and his administration. He expressed his appreciation for., the outstanding work the Departmel�i t of public Warks has done for many years including his administ'o �r�m y • • • -13- Rescheduling of Board August 1989 Resolution By Commissioner Cox : Seconded by Commissioner Cannon RESOLVED, That the schedule of Meetings for the Board Works during the month of August 1989 be as follows: of Public Works Meetings for the Month of - August 2, 1989 - Committee of the Whole canceled - August 9, 1989 -Committee of Public of the Whole Meeting - August 16, 1989 - Regular Meeting of Board of Public Works - August 23, 1989 - Committee of the Whole Meeting - August 30, 1989 - Regular Meeting of Board of Public Works Meeting - Carried Unanimously Board of Public Works Meetings for Movember, 1989 By Commissioner Cox: Seconded by Commissioner Daley RESOLVED, That the schedule of meetings for the Board of Public Works during the month of November 1989 be as follows due to the Thanksgiving holiday: November 1st November 8th November 15th November 22nd November 30th - Committee of the Whole - Board of Public Works Combittee of the: Whole - Canceled - 'Board :of Public ::Works• Carried Unanimously IcOP ,REPORT OF CITY CLERK: Meeting Date Error Acting Deputy City Clerk Holcomb brought to the Board's attention that the meeting date for the last meeting in November was incorrect in the Minutes of the October 11, 1989 meeting. \b\ The correct date for that meeting is November 29, 1989. She asked Board members to correct their calendars. Mayor John C. Gutenberger Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, John C. Gutenberger will be leaving the Mayor's office on December 31, 1989 to embark on new and different horizons, and WHEREAS, Mayor Gutenberger started his career in City government as an Alderman of Common Council from 1971 to 1982 before being elected as Mayor in 1983 and Mayor Gutenberger also served on the Board of Public Works from 1982 to 1983, and WHEREAS, it is the unanimous opinion of the Board of Public Works that Mayor Gutenberger has served the City of Ithaca faithfully and has given unstintingly of both his time and efforts to help solve all City problems coming to his attention, particularly those confronting the Board of Public Works; now, therefore, be it RESOLVED, That this Board of Public Works does hereby express it's formal and very sincere thanks and appreciation to Mayor Gutenberger for his leadership and cooperation extended to the Board, for his unselfish devotion as a City Official, his past awareness and sensitivity to all City employees, the general public and the citizens of the City of Ithaca and wishes him the best of luck in all his future endeavors. Carried Unanimously BOARD OF PUBLIC WORKS Page 'Report of Asst. Supt. Of Public Works 1 Report of City Engineer 2 Report of City Attorney 3 Report of Common Council Liaison 4 Report of Board Liaisons - Commons Advisory Board 5 Hydropower Commission 6 Planning & Development 7 Recycling Task Force 8 Youth Bureau Board 9 Conservat.ion. Advisory Council 1.0 Downtown Parking Study Committee 11 Communications from the Mayor 12 BPW Meetings,- Rescheduled 13 Mayor Gutenberger - Farewell 14