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HomeMy WebLinkAbout1991-1 - WATER AND SEWER ITEMS: Delegation of Authority to Superintendent of Public Works to Expunge Water and Sewer Bills The Board of Public Works is charged with overseeing and controlling the Water and Sewer operations. The Board receives numerous requests for expungement of water and sewer bills. The review and discussions of expungements require the City Chamberlain, City Engineer and Water and Sewer personnel to thoroughly research and investigate before making a recommendation to the Board of Public Works. The Board then discusses and approves or denies the request. This process can be very time consuming. Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, streamlining of the water and sewer expungement process would be in the best interest of the City of Ithaca water and sewer users, and WHEREAS, a number of expungements can be handled at staff level when adequate technical reasons exist; now, therefore be it RESOLVED, That the Board of Public Works delegates limited authority for expungement of water and sewer bills to the Superintendent of Public Works who, in consultation with the City Chamberlain, may consider the following: Expungement of late penalties on bills Expungement of sewer portions of bills due to water leaks where the water did not enter the sewer system Expungement of bills due to incorrect addresses Expungement of bills for repair work to the water and sewer service Expungement of bills pertaining to replacement of remote water meter readouts Expungement of bills for work done as a result of the City's fault/error, not covered above. and, be it further RESOLVED, That these expungements can only be granted for technical reasons, and may be rejected and returned to the full Board by the City Chamberlain. Carried Unanimously BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: Late Penalty Extension Period for Water and Sewer Bills Exceeding $10,000. The Board of Public Works has.. discussed the possibility of extending the late penalty period for water and sewer bills exceeding $10,000. The current penalty period allows for a 15 day grace period without the late penalty charge of 10%. Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, many large water and sewer users have difficulty arranging for these bills to be paid within the 15 day grace period; now, therefore, be it RESOLVED, That the Board of Public Works extendsthe grace period to 20 days without penalty for all water and sewer bills over $10,000. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Water and Sewer Special Meter Readings Charge Staff has requested that the Board of Public Works start charging residents for Water and Sewer special meter readings. This request is based on the number of hours the City Chamberlain's Office spends on processing the paperwork and the amount of time the Meter Readers spend obtaining these special readings. This service iss provided as a service to the individual property owner and does not serve a system need or city function. Resolution By Commissioner Cox: .Seconded by Commissioner Reeves ! WHEREAS, based on the amount of time spent.on special water and sewer meter readings, the Board of Public Works believes that it would be in the best interest of City residents to charge a fee for such readings; now, therefore, be it RESOLVED, That the Board of Public Works approves a charge of $25.00 for any special water and sewer meter readings effective July 1, 1991 following notification to all City water and sewer users through April, May and June billings, and, be it further RESOLVED, That the Board of Public Works, by its authority under sections 5.19 and 5.20 to fix charges related to Water and Sewer services, and under section 5.48 to set rules and regulations for the Department, adopts the following modification to section 245.52 of the BPW Rules and Regulations: Section 245.52 Miscellaneous Regulations A. Billing and Enforcement Procedures 8) A charge of $25.00 will be assessed for a request to read a meter and/or produce a bill at a time other than the regularly scheduled reading and/or billing. Discussion followed on the floor regarding meter reading proceduKes. A vote on the Resolution resulted as follows: Carried Unanimously • • • WATER., SEWER AND SOLID WASTE ITEMS: Septage Flow Meter at IAWWTF At its November 1990 meeting, the Special Joint Sewer Subcommittee reviewed a request from the Chief Operator to install flow measuring equipment in the septage receiving station. Billings have been based on reported deliveries by the truck drivers. As the cost of treating septage has gone from $.01/gallon to $.06/gallon, the reported deliveries have diverged from the actual deliveries. The SJS recommended that equipment be purchased at a cost of $3,500. Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, the City wishes to issue accurate bills to the County for septage handling and the County billing rate includes an allowance for maintenance and minor improvements at the septage receiving station, and WHEREAS, the SJS has recommended the purchase of flow measuring equipment; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the purchase of the equipment at a cost not to exceed $3,500. with funds derived from J1990 Contingency Account, subject to the review and approval of the Budget and Administration Committee. Carried Unanimously Water Filter Plant Repair Plan Acting Superintendent Gray requested that the Board have Power to Act at the next Committee of the Whole meeting to act on a contract to make necessary repairs to the Water Filter Plant. Resolution By Commissioner Cox: Seconded by Commissioner Berg RESOLVED, That the Board of Public Works will have Power to Act at the May 29, 1991 Committee of the Whole meeting to act on a professional services contract regarding the Water Filter Plant. Carried Unanimously A. Authorization to enter into a contract with Malcolm Pirnie for improvements to Water Filtration Plant. Resolution by Commissioner Cox; seconded by Commissioner Berg. WHEREAS, for the past three years, money has been set aside in the City's Capital Project budget for improvements to the Water Filtration Plant, and WHEREAS, if these improvements are not done in a timely manner, it could adversely affect the City's water supply, now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Acting Superintendent of Public Works to enter into a contract with Malcolm Pirnie for an amount not -to -exceed $59,520 for the design of interim improvements to the Water Filtration Plant. Discussion followed. Commissioner Cox suggested that the resolved paragraph be amended to "an amount not to exceed $66,000", as suggested by Acting Supt. Gray. No Board member objected to this amendment. A vote on the resolution resulted as follows: Carried unanimously WATER, SEWER AND SOLID WASTE ITEMS: Town of Ithaca Water and Sewer Improvements - Inlet Valley The Town of Ithaca Engineer has presented his proposed Inlet Valley improvements to the Board of Public Works for their approval. These improvements include the extension of water and sewer services from Floral Avenue to Seven Mile Drive and Bostwick Road. Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, the City will benefit from the Town's Inlet Valley improvements as this will improve circulation in the City's Elm Street water tank, and WHEREAS, a long -form environmental review form was completed for this project and the result was a negative determination of significant impact; now, therefore, be it RESOLVED, That the Board of Public Works approves the Town of Ithaca's Inlet Valley improvements with the understanding that the Town will submit a letter of intent to the City outlining the proposed improvements and the updating of the West Hill Water Agreement and Intermunicipal Sewer Agreement. Discussion followed on the floor regarding the current Elm Street water tank problems. Amending Resolution By Mayor Nichols: Seconded by Commissioner Brandford RESOLVED, That an additional RESOLVED clause be added to read as follows: RESOLVED, That no additional water will be supplied as a result of these improvements, nor any additional sewage accepted until the Town and the City have signed an agreement. Carried Unanimously Main Motion as Amended: A vote on the Main Motion as amended resulted as follows: Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Purchase of 2 Two -Way Radios for Water and Sewer Vehicles The Board of Public Works received a request from the Acting Director of Water and Sewer to purchase 2 two-way radios for newly purchased water and sewer vehicles, namely, a backhoe and a sewer jet vacuum cleaner. Each radio is approximate) available funds left over in the water and sewer acco�untsThere from tare he purchase of the backhoe to purchase both radios. BPW Minutes August 14, 1991 Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the installation of radios in both of these vehicles will "ensure that effective communication is maintained within the Department; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Acting Director of Water and Sewer to purchase 2 two-way radios for the new water and sewer vehicles, from accounts F8316-225 and G8116-225, and passes this recommendation onto the Budget and Administration Committee for their consideration. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: y/ -2,51V Resolution to be Sent to Common Council on Land Purchases (#1) By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the Common Council is considering the purchase of two pieces of land in the Six Mile Creek watershed, and WHEREAS, funding for this purchase is Capital Reserve Fund No. 26, originally capitalized with fund balances from the Water Fund by resolution of Common Council dated February 1, 1989, and WHEREAS, the current financial situation of the City and State make prioritizing every expenditure necessary; now, therefore, be it RESOLVED, That the Board of Public Works urges Common Council to consider other funding for the proposed purchase of land and to restore appropriated water funds to the capital improvement fund for water facilities. Commissioner Rusoff offered the following: Resolution (#2) By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Common Council is considering the purchase of two pieces of land in the Six Mile Creek watershed, and WHEREAS, funding for this purchase is Capital Reserve Fund No. 26, originally capitalized with fund balances from the Water Fund by resolution of Common Council dated February 1, 1989, and WHEREAS, the Board of Public Works sees the purchasing of lands in and around the watershed as necessary for protecting the City's water supply; now, therefore, be it RESOLVED, That the Board of Public Works urges Common Council to purchase the two pieces of land in the Six Mile Creek watershed. Commissioner Berg offered the following: Resolution (#3) By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, the Common Council is considering the purchase of two pieces of land in the Six Mile Creek watershed, and WHEREAS, funding for this purchase is Capital Reserve Fund No. 26, originally capitalized with fund balances from the Water Fund by resolution of Common Council dated February 1, 1989, and WHEREAS, the current financial situation of the City and State make prioritizing every expenditure necessary; now, therefore, be it RESOLVED, That the Board of Public Works urges Common Council to consult with the Board when considering the purchase of land in the watershed area, and to fully develop a plan, including the acquisition of land for the protection of the watershed area. Extensive discussion followed on the floor regarding allowed use for the fund balance in the water fund. Resolution (#1) A vote on Resolution (#1) resulted as follows: /M.:01 Ayes (3) - Cox, Reeves, Brandford Nays (3) - Berg, Rusoff, Tripp • Mayor Nichols voted Nay, breaking the tie. Motion Failed The Mayor stated that his reason for voting in the negative on the first resolution was that it raised a conflict between the Board and Council on an issue which was two years old - namely the placing of surplus funds from the Water Fund into a reserve for, the purchase of land in the watershed area. He strongly supports Resolution #3 which calls for consultation and planning. Further discussion followed on the floor. Commissioner Rusoff withdrew Resolution (#2) from the agenda. Resolution (#3) Discussion followed on the floor regarding Resolution (#3). Commissioner Brandford suggested that the words "and a variety of land and water management techniques" be added in the last line of the Resolved Clause after the word "land". No Board member objected, therefore, the language was added, and the Resolved shall read as follows: "RESOLVED, That the Board of Public Works urges Common Council to consult with the Board when considering the purchase of land in the watershed area, and to fully develop a plan, including the acquisition of land, and a variety of land and water management techniques for the protection of the watershed area." A vote on Resolution (#3) resulted as follows: Ayes (4) - Cox, Rusoff, Berg, Mayor Nichols Nays (2) - Reeves, Brandford Abstention (1) - Tripp Carried Commissioner Rusoff re -introduced Resolution (#2) without the third WHEREAS, to read as follows: Resolution (#2) By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Common Council is considering the purchase of two. pieces of land in the Six Mile Creek watershed, and WHEREAS, funding for this purchase is Capital Reserve Fund No. 26, originally capitalized with fund balances from the Water Fund by resolution of Common Council dated February 1, 1989; now, therefore, be it RESOLVED, That the Board of Public Works urges Common Council to purchase the two pieces of land in the Six Mile Creek watershed. Ayes (2) - Rusoff, Berg Nays (3) - Reeves, Cox, Brandford Abstention (1) - Tripp Motion Failed • -I October 9, 1991 WATER, SEWER AND SOLID WASTE ITEMS: Appointment of Assistant Superintendent of Public Works for Water and Sewer . By. Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, the Acting Superintendent of Public Works has reviewed the recommendation of the interview committee and has successfully negotiated with Dennis Shimer: for the position of Assistant Superintendent of Public Works for Water and Sewer; now, therefore, be it RESOLVED, That the Board of Public Works recommends to, the Budget and Administration Committee and Common Council that Dennis Shimer be appointed provisionally to the position at an annual salary of $43,000., and be it further RESOLVED, That Mr. Shimer be reimbursed for moving expenses up to a maximum of $1,500. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Amend Personnel Roster Department of Public Works Resolution By Commissioner Berg: Seconded by Commissioner Reeves WHEREAS, the position of Assistant Superintendent for Sewer has been filled; now, therefore, be it RESOLVED, That the Personnel Roster of the Department Works be amended as follows: Delete: Add: Water and of Public One (1) Director of Water &'Sewer Operations One (1) Supervisor of Water & Sewer Operations and, be it further RESOLVED, That the position of Supervisor of Water & Sewer Operations be assigned to the City Executive Association at Salary Grade 1 ($29,982 - 36,544), and, be it further RESOLVED, That Kenneth Harding be provisionally appointed to the position of Supervisor of Water & Sewer Operations at an annual. salary of $34,017., effective October 15, 1991. Carried Unanimously • • --/0- \ Lastly, many thanks to the Water and Sewer Division for `�� sending people out Sunday to clear a sewer lateral on West Buffalo Street. Sewage backing into peoples cellars and laundry tubs caused much excitement down here!" Assistant Superintendent Ferrel explained that he issued a news release regarding raking leaves into the street because the department had been receiving complaints. explained the department's policy on leaves but The appears tolease have been misinterpreted by many people. Assistant Superintendent Ferrel stated that the City will be picking up leaves when the crews have extra time, and residents will not be charged unless the department has to make a special trip to their property to remove leaves. This matter will be referred to the Committee of the Whole for further review of the policy. • Computer Request - Water and Sewer Division Resolution By Commissioner Cox: Seconded by Commissioner Rusoff • WHEREAS, the personal computer at the Water Treatment Plant has failed, and the Office of the Assistant Superintendent of Public Works, Water and Sewer Division needs a computer system to perform the duties of his position, and WHEREAS, there are available funds in the "Staff" accounts of the Water and Sewer budgets, and WHEREAS, the position of Principal Account Clerk, Water and Sewer will likely be filled in 1992, and WHEREAS, the Board of Public Works has reviewed the request of the Assistant Superintendent, Water and Sewer to transfer $4,900. from the F-15-5-8311-110 account and $2,400 from the G-10-5-8111-110 account to the F-15-5-8311-210 accounts respectively, and to amend the 1991 approved equipment list to include: 1 - 386 Computer for the Water Treatment Plant $2,500 1 - 386 Computer, Monitor, Printer, Asst. Supt. W&S 4,800 now, therefore, be it RESOLVED, That the Board of Public Works request the Budget and •Administration Committee to make these changes in the 1991 budget, and, be it further RESOLVED, That the equipment list for 1992 include the computer system as originally requested. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Ken Deschere Request for Consideration of Water Charge Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, Mr. Deschere has indicated his feeling that the failure of the weld to the tap into his main water line was damaged as a result of excavation work done by NYSEG during 1988, and WHEREAS, Mr. Deschere feels that responsibility for maintenance of the water system from the main to the curb box belongs to the City, and that the cost of the repair should be borne by either or both the City and NYSEG, and WHEREAS, the failure of his water service occurred between the main and the curb box, and WHEREAS, an investigation of the failure indicates that it was a routine failure in a lead weld that would have occurred anyway because of its age, and there was no evidence that it was the result of NYSEG excavation, and 'WHEREAS, the Department of Public Works has confirmed with NYSEG that they are convinced that they have no responsibility in causing the leak, and WHEREAS, by law, the existing lead systems within the City must be replaced and updated to copper and Mr. Deschere's system was updated at this time as a result of this failure, and • WHEREAS, any such updating is the responsibility of the homeowner, and would, therefore, have by law been charged to Mr. Deschere; now, therefore be it RESOLVED, That the damage to the water main at 202 South Hill Terrace was a result of a routine failure of old and outdated materials, which would have by law necessitated replacement anyway at the cost of the property owner, and, be it further RESOLVED, That the cost of replacement and updating of the water service is the responsibility of Mr. Deschere. Carried Unanimously • Water and Sewer Rates for 1992 Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has reviewed the proposed water and sewer budgets and the resulting rate increase for 1992; now, therefore be it RESOLVED, That the water and sewer budget requests be approved and presented to the Mayor and Common Council for their consideration, and, be it further RESOLVED, That the City water and sewer rates effective with bills rendered and payable January 1, 1992, be established at $1.21 (a 5.2% increase) per 100 cubic feet of water and $1.32 (a 5.6% increase) per 100 cubic feet of sewage, and, be it further RESOLVED, That outside water rates effective with bills rendered and payable January 1, 1992 be established at $1.51 (rate and a quarter) per 100 cubic feet of water. Extensive discussion on the floor. Acting Superintendent Gray explained the increases in the water and sewer rates. ------------ Acting ,Superintendent Gray recommended that the rate per 100 cubic feet of water for outside use be changed from $1.51 to $1.4375 due to thefact that the Town of Ithaca has already adopted their budget based on this figure. Commissioner Cox voiced his objections to the drastic increases in the General Fund reimbursements. -Amending Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the Second Resolved be amended to read as follows: "RESOLVED, That the City water and sewer rates effective with bills rendered and payable January 1, 1992, be established at $1.21 (a 5.2% increase) per 100 cubic feet of water and $1.40 per 100 cubic feet of sewage, and, be it further" etc... Discussion followed on the floor regarding the Intermunicipal Sewer Agreement, which has not been signed. Commissioners Cox, Brandford, and Rusoff expressed a desire to begin discussions regarding filling the Superintendent's position. A vote on the Amending Resolution resulted as follows: Ayes (2) Tripp, Brandford Nays (4) Cox, Reeves, Berg, Rusoff Motion Fails • • WATER, SEWER AND SOLID WASTE ITEMS: Adjustment to Sewer bill, Nate's Floral Estates Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, Donald Cameron, representing .Nate's .Floral Estates, has approached the Board of Public Works for an adjustment in the sewer portion of his third quarter 1991 water and sewer bill, and WHEREAS, staff reviewed recent bills noting significant breaks resulting in lost water in the first and third quarters of 1991, and other recent correspondence concerning expungements or water system problems, and WHEREAS, the Board has reviewed its April 25, 1984 Resolution to deny any future expungements for water losses under the control of the customer; now therefore be it RESOLVED, That the water and sewer bill for the period of June to September 1991 will not be adjusted to reflect a reduction of $1033.75 in the sewer portion, that the bill is reinstated for payment, and that staff is directed to so notify Mr. Cameron. Discussion followed on the floor regarding the history of this property. Acting Superintendent Gray noted that this is a recurring problem and that the Board passed a Resolution on April 25, 1984 stating that they would no longer expunge sewer charges .for Nate's Floral Estates that were caused by failure in the distribution system under their control. IA vote on the Resolution resulted as follows: Carried Unanimously • • • Power to Act on December 18, 1991 on Hillview Sewer Line Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the Board has made an initial review of the common sewer 'lateral at 501 South Cayuga Street; now, therefore, be it RESOLVED, That the Board reserves Power to Act on any agreement between the City and Fred Vanderberg that may be presented December 18, 1991. Carried Unanimously WATER AND SEWER Supt. to expunge water and sewer bills Water and Sewer special meter readings charge Flow meter equipment at IAWWTP PAGE 1 2 3 Water Filter Plant improvements 4 Town of Ithaca water & sewer improvements - Inlet Valley 5 Installation of two mobile Radios 7 Purchase of Lands in the Water Shed 8 Appointment of Asst. Superintendent for Water and Sewer 9 Water and Sewer Miscellaneous 10 Computer Request, Water Treatment plant 11 Ken Deschere request for consideration of water charge 12 Water and sewer rates for 1992 13 Adjustment to Sewer Bill - Nate's Floral Estates 14 Hillview sewer line - Power to Act 15 -1 - COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Brenda Kuhn, of the Disability Advisory Council addressed the Board regarding Handicap Parking Spaces in the City Hall parking \�� lot. The Disability Advisory Council would like to see if a sign could be placed on the existing Handicap Parking Space sign that �\ would state that .the parking space is reserved for City Hall business only. The Disability Advisory Council would also like temporary handicap parking spaces created for certain events, such as Disability Advisory Council meetings, or any events that may draw disabled people to City Hall. Discussion followed on the floor. Acting Superintendent Gray will pursue these ideas. Brenda Kuhn also spoke about problems regarding the snow and ice removal procedures -for sidewalks and curb cuts. The Disability Advisory Council would like to see additional publicity in the newspapers, radio and TV advising people that it is their responsibility to keep their sidewalks clean, and that if a complaint is made against them, they will have 24 hours to correct the situation. The Disability Advisory Council has devised a "Winter Accessible Area", which is the downtown area from Albany Street to Aurora Street and Court Street to Clinton Street that they would like the Department of Public Works to • keep clear. They suggest that the City's meter people, Police Officers, etc. that walk those routes daily, inform the DPW if the walkways and curb cuts need clearing. Discussion followed on the floor. Acting Superintendent Gray 'noted that first priority during snowfalls is clearing the ;streets and making the hills safe, when this is accomplished, the sidewalks are cleared. Due to budgetary and staffing constraints, it could be 24 hours before staff can clear the sidewalks. Further discussion followed. Acting Asst. Superintendent Carpenter will review the Winter Accessible Area with the snow removal crews and Acting Superintendent Gray will research youth employment and other possibilities for snow and ice removal on sidewalks and curb cuts. The Board of Public Works will report back to the Disability Advisory Council. • UNFINISHED BUSINESS: Matthew Smith was present for discussion regarding the letter he submitted to the Board requesting expungement of the fee he was assessed after City crews removed snow from his sidewalk. Mr. Smith stated that he was never notified that a complaint had been made and that he had 24 hours to remove the snow himself, before City crews removed it for him. Mr. Smith further stated that he does not have a telephone, and that he was not home when Frank Gardner attempted to personally notify him of the complaint and Mr. Gardner did not leave a written notice. Mayor Nichols suggested that this matter be discussed further at the next Committee of the Whole meeting. Request for Reimbursement of City Charges to Clear Sidewalk A request was received from Matthew M. Smith of 410 East Marshall Street, to reimburse him for $25.00 that he paid to the City for the services of the Department of Public Worksto clear his sidewalk. Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, the City of Ithaca Charter, Chapter 244.53, Streets, Sidewalks and Public Places, Article V, entitled "Obstructions" states "It shall be the duty of all persons owning property on a public street to keep the sidewalks in front of such property clear of snow and ice..." and, "in case of failure or neglect to clean any such walk...the sidewalk may be cleaned by employees of the Board of Public Works at the expense of the property owner", and .. WHEREAS, this regulation is publicized yearly using all methods of news media, and WHEREAS, the Department of Public Works was notified on January 14, 1991, that the sidewalk at 410 East Marshall Street was in a hazardous state, and WHEREAS, the Department of Public Works did try to personally notify Mr. Smith of his responsibility to clear his sidewalk; now, therefore, be it RESOLVED, That the Board of Public Works denies the request of Matthew M. Smith to reimburse him for City of Ithaca bill #2947 for the services of the Department of Public Works to clear his sidewalk. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Alderpersons Susan Cummings and Joseph Daley of the 2nd ward requested that the Board replace the missing street sign at the intersection of Green and Fayette Streets. Alderperson Cummings also noted that a "No Parking Here to Corner" sign is also missing on Fayette Street. Alderpersons Cummings and Daley also requested that the street light in front of 115 Fayette Street be ,replaced. Alderperson Daley mentioned that this matter has been before the Board in the past and it was..": his understanding that the Board, passed a Resolution authorizing the replacement, but the work has never been completed. Discussion 'followed on the history of the location and alternatives that could be considered. Further discussion of this matter will be held at the next Committee of the Whole meeting.. HIGHWAY, STREETS AND SIDEWALK ITEMS: Fayette Street Lighting Several residents on Fayette Street have requested that a street light be installed in the vicinity of 115-117 Fayette Street. Staff has reviewed this request and felt that the existing lighting in this area is adequate based on recommended lighting principles from the American National Standards Institute and their own observations of lighting on Fayette Street. Resolution By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, the installation of a street light at the above location is not necessary in order to comply with the criteria used for the City's street lighting program nor the criteria provided in national standards; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the City Engineering staff, denies the request for a street light in the vicinity of 115-117 Fayette Street, and, be it further RESOLVED, That the Board of Public Works directs the Acting Superintendent of Public Works to notify the residents on Fayette Street of this decision. - - Discussion followed on the floor. Commissioner Berg suggested that Acting Superintendent Gray mention to the residents the idea of installing exterior lights on their houses. A vote on the Resolution resulted as follows: Ayes (4) Berg, Reeves, Cox, Brandford Nays (2) Rusoff, Tripp Carried COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Susan Cummings, 2nd Ward Alderperson, addressed the Board regarding the Fayette Street lighting Resolution. Alderperson Cummings asked the Board to delay action on this Resolution until Board members could meet with the 2nd Ward Alderpeople and the Fayette Street residents, at night, at the site to assess the situation.'Commissioners Brandford, Berg, and Tripp stated that they have been to the site at night and agree that it does seem to be darker than usual. Commissioner Brandford stated that there are reflectant problems on that block and he does not feel an additional street light will help the problem. Commissioner Berg suggested that the homeowners at that site install exterior lights on the front of their houses as an alternative to an additional street light. Council Liaison Blanchard mentioned that Ithaca Neighborhood Housing is interested in working with people on neighborhood watch protective measures and they may be able to assist these people with the installation of exterior lights. • • Request for Scavenger -type Recycling Days Several requests have been received for the Board of Public Works to consider administering scavenger -type recycling days due to the lack of fall and spring clean-up days within the City of Ithaca. The latest request was from Sara Hess of 204 Utica Street. Ms. Hess proposes that these recycling days would be a weekend when residents could put out anything they no longer want for anyone to come and pick-up. Resolution By Commissioner Cox: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has discussed and considered the possibility of such recycling days; now, therefore, be it RESOLVED, That the Board of Public. Works is willing to try the scavenger -type recycling days once, provided that the public is aware that the City will not pick-up any leftover items, and, be it further RESOLVED, That the Board of Public Works directs staff to contact Ms. Hess and request her assistance and ideas for the administration and publicity of the scavenger -type recycling days. Discussion followed on the floor. The Board directed staff to schedule this event during the summer months. A vote on the Resolution resulted as follows: Carried Unanimously -4 - HIGHWAY, STREETS AND SIDEWALKS ITEMS: Request to Close Street for Bicycle Race A request was received from Francis Vanek of the Cornell Cycling Team to close several City streets on Saturday, April 20, 1991 for 11:00 am to 4:00 pm, for the purpose of a bicycle race. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the Cycling Team is asking that West Avenue, Campus Road, Stewart Avenue and University Avenue be closed during the above time period, and WHEREAS, the Board of Public Works is concerned about the impact this will have on motorists due to _East Avenue being closed for construction purposes; now, therefore, be it RESOLVED, That the Board of Public Works denies the initial request of the Cornell Cycling Team and asks that they consider and submit to the Board alternate courses mentioned in their initial request. Carried Unanimously HIGHWAY, STREETS AND SIDEWALK ITEMS: Request to Close Street for Bicycle Race A request was received from Francis Vanek of the Cornell Cycling Team to close several City streets on Saturday, April 20, 1991 from 2:30 to 7:30 pm, for the purpose of a bicycle race. Resolution �1a. By Commissioner Brandford: Seconded by Commissioner Cox: 11 WHEREAS, the Cycling Team is asking that West Avenue, Campus Avenue, Stewart Avenue and University Avenue be closed during the above time period, and WHEREAS, the Cycling Team has canvassed the neighborhood and submitted a petition to the Board outlining the support of residents in this area for the bicycle race, and WHEREAS, the Cycling Team has coordinated their activities with the Ithaca Transit System so the races will not interfere with City bus service; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Cornell Cycling Team to close various City streets for the purpose of a bicycle race. Discussion followed on the floor. Acting Superintendent Gray stated that he has received calls from the Cornell University • Activity Scheduling Office and the Cornell Undergraduate Admissions Office who recommended that the Board not pass this Resolution as Cornell will be holding their Undergraduate Admission Weekend at that time and it would be extremely inconvenient to the school, the potential Freshmen, and their families. Mr. Vanek has been notified of this situation and will attempt to make other arrangements. Resolution By Commissioner Brandford: Seconded by Commissioner Berg RESOLVED, That the Board delay action on the above Resolution until the next Committee of the Whole meeting when they will have "Power to Act" on the matter. Carried Unanimously 5. Cornell Cycling Team Bicycle Race. Commissioner Reeves noted that the Committee has "Power to Act" on this request, as the resolution was tabled at the last BPW meeting. Acting Supt. Gray noted that recent communications with the Cycling Team indicate that they are arranging to have theA, race on -campus or an another location, and that the Cornell 11 Activities Office is helping to arrange this. Motion to lift resolution from table by Commissioner Cox; seconded by Commissioner Brandford. RESOLVED, That the resolution to close City streets for the Cornell Cycling Team bicycle race be lifted from the table. Resolution by Commissioner Cox; seconded by Commissioner Brandford. A request was received Team to close several from 2:30 to 7:30 pm, WHEREAS, the Cycling Avenue, Stewart Avenue above time period, and from Francis Vanek of the Cornell Cycling City streets on Saturday, April 20, 1991 for the purpose of a bicycle race. Team is asking that West Avenue, Campus and University Avenue be closed during the WHEREAS, the Cycling Team has canvassed the neighborhood and submitted a petition to the Board outlining the support of residents in this area for the bicycle race, and WHEREAS, the Cycling Team has coordinated their activities with the Ithaca Transit System so the races will not interfere with City bus service, now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Cornell Cycling Team to close various City streets for the purpose of a bicycle race. A vote on the Resolution resulted as follows: Ayes - (0) Nays - (6) Rusoff, Berg, Tripp, Cox, Brandford, Reeves Motion Fails -5 - New York State Arterial System Commissioner Cox suggested that the Board write to the NYS Department of Transportation again and .request that capital a improvements be made to Seneca and Green Streets. These streets av are part of the New York State Arterial System and are in a state of disrepair, .especially around the tuning fork. Further discussion on this matter will be held at the next Committee of the Whole. • • -6 - HIGHWAY, STREETS AND SIDEWALK ITEMS: • Signal Timing Study Report Acting Superintendent Gray reported that the City received a $12,000. grant last year to complete ,a traffic signal optimization study. The study is almost complete and has already shown possibilities of significant energy savings through signal timing. The Professor conducting the study has written to the State and requested equipment for various controls to implement his work. The State has agreed to reimburse the City for 50% of the equipment costs. City Controller Cafferillo has suggested that the money for this project be charged to the CHIPS fund. Acting Superintendent Gray asked the Board to put this item on the agenda for the next Committee of the Whole meeting so a Resolution can be forwarded to the Budget and Administration Committee. On a motion by Commissioner Berg and Seconded by Commissioner Reeves, the Board will have Power to Act at the March 6, 1991 Committee of the Whole meeting. 'Signalization Timing Study. \(\ Resolution A9 Signalization Timing Study. • by Commissioner Brandford, seconded by Commissioner Cox. The City has applied for and received a grant from the New York State Energy Office to undertake a Signal Timing Optimization Study. The grant will reimburse the City for expenses up to $11,200. The City has a contract with Rensselaer Polytechnic Institute (RPI) to undertake the study, report and training phases. The City provides administrative and technical assistance. Dr. List from RPI has offered the City an opportunity to expand the program, on a cost-sharing basis, install several new traffic controllers and implement several of the proposed improvements. He has indicated that approximately $8,000 is needed for purchase of 4 controllers and would be 50% reimbursed by the program. Approximately $2,000 would be spent by the City to install the equipment. WHEREAS, The City wishes to implement the recommendations of the Signal Timing Optimization Study, and WHEREAS, a 50% matching funds program is available immediately to make the initial purchases of equipment, now, therefore, be it RESOLVED, That the City Engineer is authorized to expand the scope for the agreements with the New York State Energy Office and Rensselaer Polytechnic Institute to purchase and install the first phase of equipment, and be it further CAL. requests the B&A RESOLVED,- That the Board of Public Works for equipment the B&A Committee approve a budget of upti to $8,000\ andses _AutV upto $2,000 for.-;installation expenses to be made available from unallocated 1990 CHIPS funds. followed about why this resolution was not voted on at thecussion fo which Acting Supt. Gray noted it was just the last BPW meeting late getting all the information gathered for it. A vote of the resolution resulted as follows: Carried unanimously • Alderperson Cummings and Neil Tarallo, of Ithaca Photo explained to the Board how the Ithaca Journal delivery trucks are inconveniencing customers and employees of Ithaca Photo by blocking the driveway and parking lot to the store. This situation is extremely dangerous because the trucks block one lane of traffic on Green Street and force employees and customers to make left hand turns from the right hand lane. Alderperson --Cummings-has discussed possible loading alternatives with Traffic Engineer Gombas. Further discussion followed on the floor. A meeting will be arranged with representatives from the Ithaca Journal, Ithaca Police Department and the Board/Department of Public Works. Commissioner Berg will arrange this meeting. PARKING AND TRAFFIC ITEMS: Commissioner Berg reported that he attended a meeting with representatives of the Ithaca Journal, Neal Turallo of Ithaca Photo, Acting Superintendent Gray and Officer Charles House regarding the traffic problems caused by the Ithaca Journal delivery trucks. The Ithaca Journal will be expanding the curb cut to their driveway, and one parking meter on the north side of Green Street needs to be removed so the delivery trucks will not block the entrance to the Ithaca Photo parking lot, and will no longer *create traffic hazards. • A), Commissioner Berg noted that Neil Tarallo of Ithaca Photo contacted 8/0-07 'him regarding earlier discussions he had with the Board concerning traffic problems caused by the Ithaca Journal delivery trucks. Assistant Superintendent Ferrel will find out what the status of this project and report back to Commissioner Berg. PARKING AND TRAFFIC ITEMS: Loading Zone Enlargement for Ithaca Journal The City has had discussions with the Ithaca Journal concerning the problem of parking and deliveries on Green Street. The City needs to remove a parking meter and forego approximately $1,000. in revenues to allow the larger truck loading zone to be created. Resolution By Commissioner Berg: Seconded by Commissioner Tripp WHEREAS, the City wishes to help alleviate a parking and traffic safety problem on West Green Street associated with deliveries to the Ithaca Journal; now, therefore, be it RESOLVED, That the City Traffic Engineer is authorized to reconfigure the loading zone and to remove one parking meter as needed, provided that the driveway to the Ithaca Journal is moved appropriately at their expense. Carried Unanimously • • BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: Endorsement of Public Works Procedure Committee's Final Report Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, the Board of Public Works, at their meeting of May 23, 1990, concurred that procedural guidelines were needed to incorporate public participation in street reconstruction projects and major capital projects and recommended that the Mayor appoint a committee for this purpose, and WHEREAS, the Committee was appointed and met several times and has submitted a final report for the Board's review; now, therefore, be it RESOLVED, That the Board of Public Works gratefully accepts and endorses the final report of the Public Works Procedure Committee and authorizes the Committee to release this report to other City departments and committees for their review and input. Carried Unanimously -9 - Request to Expunge 1991 License Fee for Muffin Madness The Board of Public Works, at their regular meeting of May 24, 1989, approved a revocable license for the owners of Muffin Madness to install a removable bench in front of their store at 304 E. State Street. The bench was supposed to be placed in front of the --Aurora Street -entrance. • Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the owners of Muffin Madness never did install this bench and have no intentions of doing so; now, therefore, be it RESOLVED, That the Board of Public Works revokes the license issued to Muffin Madness for the installation of a removable bench in front of their store, and, be it further RESOLVED, That the Board of Public Works expunges City of Ithaca bill #3128 issued to Muffin Madness for occupying City land at 304 E. State Street. Carried Unanimously Request for Outdoor Dining Permit from Rulloffs A request was received from Ned Macksoud, owner of Rulloffs at 411 College Avenue, for an outdoor dining permit at that location. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the location requested has a high volume of pedestrian traffic and is very close to vehicular traffic causing great safety concerns; now, therefore, be it RESOLVED, That the Board of Public Works denies the request from Rulloff's for an outdoor dining permit. Carried Unanimously Encroachment Request at 109 East State Street The Board of Public Works reviewed a request from Jason Fane, owner of the property at 109 East State Street, known as the Colonial Building, to install a cornice that will encroach onto the Commons approximately 13". Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works authorizes the Mayor to enter into an encroachment agreement with Jason Fane for the cornice according to the usual terms. Carried Unanimously Robert Hines, representing Tony DeSantis of 215 Dryden Road, addressed the Board requesting an encroachment agreement for the property listed above to complete an estate sale. Assistant City Attorney Kennedy will review this request and this matter will be addeq to the agenda for the next Committee of the Whole meeting. HIGHWAY, STREETS AND SIDEWALK ITEMS: Encroachment Agreement for 215 Dryden Road Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the DeSantis' is the owner of a parcelof land with improvements thereon known as 215 Dryden Road in the City of Ithaca, New York, described by deed recorded in the Tompkins County Clerk's Office in Book 249 of Deeds at page 96. The said premises are more particularly shown on a survey map entitled "Survey Map of 215 Dryden Road - City of Ithaca - Tompkins County - New York" dated June 5, 1991 prepared by Kenneth A. Baker, Professional Land Surveyor, registered with the State of New York, license number 049415, and WHEREAS, the said property fronts a City of right-of-way on Linden Avenue, a City street, and maintained by the City of Ithaca and under the control and jurisdiction of the City of Ithaca, and it appears from the survey that the eastern face of the building projects onto the City's property approximately 3.5 feet for a distance of approximately 20 feet at the corner of Dryden Road and Linden Avenue; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor to enter into an encroachment agreement with the DeSantis' according to the usual terms. Carried Unanimously Expungement of Late Penalty Fee on McPherson's License Fee Bill The Board of Public Works received a request from Don McPherson to expunge the late penalty fee on their license fee bill. Mr. McPherson was originally disputing the total amount of the fee for 1991 and wrote to the Board of Public Works about the license fee when he first received it. However, due to over time-consuming projects the Board was not able to discuss and resolve his license fee problems, thus resulting in Mr. McPherson receiving a late -penalty on the remainder of his license fee bill. - By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works was not able to discuss Mr. McPherson's license fee dispute until after a late penalty. was accrued; now, therefore, be it RESOLVED, That the Board of Public Works expunges the late penalty on Mr. McPherson's license fee for 1991. Carried Unanimously • • • -10- Request to Tompkins County to Provide Public Information Regarding Recycling Plastics Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has received many complaints and questions regarding the policy of recycling plastics in the City, and WHEREAS, the recycling program in the City is managed and operated by regulations set forth by the Tompkins County Solid Waste Division; now,. therefore, be it RESOLVED, That the Board of Public Works respectfully requests that the Tompkins County Solid Waste Division provides public information for City residents regarding recycling plastics in the City. Carried Unanimously • HIGHWAY, STREETS AND SIDEWALK ITEMS: 1990 Sidewalk Assessments • Resolution By Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That the assessments for sidewalks built in 1990 and onef in 1989 (originally billed incorrectly) by the City of Ithaca be approved, and, be it further • RESOLVED, That said assessments be forwarded to the City Clerk for notification to property owners. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD Hearing for Sidewalk Repairs in Conjunction With the Hudson Street Reconstruction Project Resolution By Commissioner Rusoff: Seconded by Commissioner Brandford RESOLVED, That the Hearing for sidewalk assessments in conjunction with the Hudson Street reconstruction project be opened. Carried Unanimously Ernest Balazs, owner of the property at 126 Hudson Street addressed the Board regarding his sidewalk assessment. Mr. Balazs further stated that the bank in front of his house is so steep, due to the construction problem, that he can't cut his grass. Acting Superintendent Gray explained the 25% administrative fee to Mr. Balazs, and suggested that Mr. Balazs contact him to discuss his assessment further. \O\N \`' John Alling, of 623 Hudson Street stated that he believes a mistake has been made on his sidewalk assessment. Mr. Alling believes that he was charged for his neighbor's sidewalk as well as his own. Acting Superintendent Gray suggested that Mr. Alling meet with him to review property maps, and discuss this matter further. Deputy City Clerk Boyle stated that the Clerk's Office has also received three written protests which have been forwarded to the City Engineer's office. Resolution By Commissioner Rusoff: Seconded by Commissioner Berg RESOLVED, That the Hearing for sidewalk assessments in conjunction with the Hudson Street reconstruction project be closed, and, be it further RESOLVED, That June 26, 1991 at 4:00 P.M. be establ'ished as the final date for a hearing on sidewalk repair bills, at which time the owners of property on Hudson Street receiving a notice will be given the opportunity to show cause before the; Board of Public Works as to why they should not be responsible for -;their sidewalk repair bill. Carried Unanimously Invitation to Public to Discuss Hudson Street Sidewalk Repair Bills With the Board of Public Works William Murray, owner of a house at 507-513 Hudson Street addressed the Board regarding his sidewalk assessment. Mr. Murray stated that he had replaced 135 feet of sidewalk in front of his house a few years ago, and does not believe that a portion of the sidewalk needed to be replaced. Mr. Murray further stated that he does not remember ever receiving prior notice that the work would be completed. Acting Superintendent Gray suggested that Mr. Murray call the Engineering Office and ask for a copy of the notice that was sent to him, the date the notice was sent, and who signed for it. Acting Superintendent Gray further stated that the notice would have explained why the sidewalk needed to be replaced. Sidewalk Repair Bill at 641 Hudson Street The Board of Public Works received a complaint from Mariano and Marie Connett-Porceddu, owners of the property at 641 Hudson Street, regarding a City bill for sidewalk repairs at that location. The Porceddus do not feel that they are responsible for a portion of this bill. They state that the defective sidewalk was replaced by NYSEG as a result of their requests. They agreed that they had not obtained a sidewalk permit, as required by section 5.27 of the City Charter, but felt that it was not their responsibility. Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, the Board:, of Public Works has reviewed this matter with City staff and there seems to be a discrepancy between the city engineering files, NYSEG files and the Porceddu's:recollection of the events regarding the sidewalk repairs at 641 Hudson Street; now, therefore, be it RESOLVED, That the Board of Public Works expunges the disputed portion of the City bill issued to the Porceddus for sidewalk repairs at 641 Hudson Street. Discussion followed on the floor. Acting Superintendent Gray explained the sidewalk replacement procedures. A vote on the Resolution resulted as follows: Ayes (2) Berg, Brandford Nays (2) Reeves, Cox Motion Fails HIGHWAYS, STREETS AND SIDEWALK ITEMS: Hudson Street Sidewalk Assessments The Board of Public Works reviewed a list of complaints from property owners on Hudson Street regarding sidewalk construction work that was completed in 1990. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works, with staff recommendation, determines that the following assessments be waived at the following addresses: 110 Hudson Street 209 Hudson Street 214 Hudson Street 308 Hudson Street 413 Hudson Street 507-513 Hudson Street 613 Hudson Street 615 Hudson Street 619 Hudson Street and be it further RESOLVED, That the Board of Public Works authorizes that the bill at 517 Hudson Street be reduced to $202.50, due to NYSEG's work at that location, and be it further RESOLVED, That the Board of Public Works authorizes the assessment bill at 623 Hudson Street be amended to delete the portion that belongs to 625 Hudson Street and that a new bill be issued to 625 Hudson Street for that portion, and be it further RESOLVED, That the Board of Public Works approves the new assessment as written for 520 Hudson Street (South Hill School), and be it further RESOLVED, That the Board of Public Works denies the requests for expungement of the sidewalk assessment bills at the following addresses: 126 Hudson Street 313 Hudson Street 601 Hudson Street Discussion followed on the floor. It was the consensus of the Board that the third Resolved Clause shall read as follows: RESOLVED, That the Board of Public Works authorizes the assessment bill at 623 Hudson Street be amended to delete the portion that belongs to 625 Hudson Street, and be it further" A vote on the Motion as Amended resulted as follows: Carried Unanimously Elmira Road Sidewalks Resolution by Commissioner Brandford, seconded by Commissioner Berg. WHEREAS, Common Council has established a capital project for $250,000 for the installation of sidewalks on Elmira Road, and WHEREAS, the Board of Public Works would like more information about the feasibility and the design implication of such a project, now, therefore, be it RESOLVED, That the Board of Administration Committee the for a feasibility study and as proposed in his letter of $4,000. Discussion followed. Commissioner Cox noted Alderperson Romanowski's opposing the installation of sidewalks on the Elmira Road. Council Liaison Blanchard noted that she is also opposed to this project as are her constituents in this area. She noted that the businesses are worried about the economic problems they will have due to this project being funded by benefit assessments. Commissioner Berg felt that $4,000 is a small price to pay to gain greater clarity into this. Commissioner Cox would like to "deauthorize" this project and take it off the books. Thys gave the BPW some background on this project. The City expanded the entire road in 1975 and the installation of sidewalks was discussed at that time but there didn't seem to be much foot traffic then. Over the years the foot traffic picked up and requests came in for sidewalks in this area. Mayor Nichols noted that he has always supported the installation of sidewalks on the Elmira Road but that it is a difficult issue as the property owners will probably not benefit from it but that it will improve the appearance. Discussion followed about holding another public meeting. Thys noted that as the BPW has already held two public meetings the users (ones who walk Elmira Road) will probably not appear. Council Liaison Blanchard noted the pedestrian studies done in this area - only 16 of 123 employees on the Elmira Road walk to work. Commissioner Berg noted that the Planning and Development Board already passed a resolution urging the BPW to construct sidewalks on both sides of Elmira Road. Commissioner Cox noted that constructing sidewalks on both sides would be difficult to do. Public Works recommends to the Budget and approval of a contract with Peter S. Weed schematic design for Elmira Road sidewalks January 15, 1991, for a sum not -to -exceed A vote on the resolution resulted at follows: Ayes - (4) Rusoff, Tripp, Berg, Mayor Nichols Nays - (3) Reeves, Cox, Brandford Motion Carried eic) HIGHWAY, STREETS AND SIDEWALK ITEMS: Elmira Road Sidewalks Public Information,Meeting The Board of Public Works, at their meeting of March 20, 1991, recommended that the City enter into a contract with Peter S. Weed for a feasibility study and schematic design for the installation of sidewalks on the Elmira Road. Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, Mr. Weed has submitted the results of his feasibility study to the Board, and WHEREAS, the Board is interested'in discussing and reviewing the feasibility study with the abutting property owners for their input; now, therefore, be it RESOLVED, That the Board of Public Works will hold a public information meeting on June 18, 1991, at 7:30 p.m. at the Ichabod Lounge dining room, and, be it further RESOLVED, That the Board directs staff to notify the news media of this meeting. Carried Unanimously HIGHWAY, STREETS AND SIDEWALK ITEMS: Elmira Road Sidewalks The Board of Public Works held a public information meeting on June 18, 1991, to discuss the installation of sidewalks on the Elmira Road. Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, the Board of Public Works has reviewed the results of Peter Weed's feasibility study and schematic design for Elmira Road sidewalk, and WHEREAS, the Board has held a public information meeting to receive input from property owners on the Elmira Road and the general public regarding the proposed sidewalk installation, and WHEREAS, the property owners on the Elmira Road have strongly voiced their opposition and concerns to this proposed project, and WHEREAS, others in the community have expressed support for the installation of sidewalks on the Elmira Road; now, therefore be it RESOLVED, That the Board of Public Works, while reviewing its next action concerning this project, recommends that the Planning and Development Board compare the feasibility study and schematic design for the installation of sidewalks on the Elmira Road, with the goals stated in its Resolution of December 20, 1990 and report the results of that comparison back to the Board, and, be it further �a\ du • RESOLVED, That the Disability Advisory Council also be asked to review the schematic design for their input concerning the installation of sidewalks on the Elmira Road. •Discussion followed on the floor. A vote on the Resolution resulted as follows: Ayes (4) Nichols, Berg, Cox, Brandford Nays (1) Reeves • Carried -13 - Request to Block Off Cleveland Avenue for the Annual Wheat Street Festival The Board of Public Works received a request from Gregory Rolle to close the 100 block of Cleveland Avenue on June 15-11991 from 12:00 �\4 t noon - 8:30 p.m., for their second annual WheaS"t-reet Festival. V Resolution "" By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, Mr. Rolle has agreed to canvass the neighborhood to allow residents to endorse or oppose the closing of the 100 block of Cleveland Avenue for this festival, and WHEREAS, Mr. Rolle has agreed to obtain the necessary permits for assembly, noise and food serving, and WHEREAS, Mr. Rolle has agreed to dispose of the trash generated by the festival; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of Gregory Rolle to close the 100 block of Cleveland Avenue on June 15, 1991 from 12:00 noon - 8:30 p.m. for the Wheat Street Festival, contingent upon Mr. Rolle's acquisition of the necessary permits and submittal of the neighborhood petition to the Board of Public \Works. Carried Unanimously -14 - HIGHWAY, STREETS AND SIDEWALK ITEMS: Request From Cornell Cooperative Extension to Post Signs Throughout the City for Bicycle Ride Across New York State and Use of Washington Park as a Rest Stop The Board of Public Works reviewed a request from Cornell Cooperative Extension to post signs throughout the City to help direct bicyclists in their ride across New York State known as "NYRATS", as well as the use of Washington Park as a rest stop on July 29, 1991, for this event. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the posting of these signs will help direct the bicyclists through the City and Cornell Cooperative Extension has agreed to remove these signs the following day, and WHEREAS, Cornell Cooperative Extension has also agreed to assume responsibility for clean-up of Washington Park after using it; now, therefore, be it RESOLVED, That the Board of Public Works approves the posting of signs in the City for the "NYRATS" bicyclists and directs staff to work with Cornell Cooperative Extension to make arrangements for the placement of these signs, and, be it further • RESOLVED, That the Board of Public Works approves the use of Washington Park for a rest stop in conjunction with the event, with the understanding that Cornell Cooperative Extension will arrange for clean-up after this event, and, be it further RESOLVED, That the Board of Public Works requests staff to prepare a policy as to where signs can be posted in the City for future requests. Carried Unanimously REPORT OF OTHER DEPARTMENT HEADS: Public Road for the Mutual Housing Association Proposed Project on the Northside Mayor Nichols stated that Herman Sieverding was to give a presentation but that he had had to leave the meeting. Chad Hoover, from the Mutual Housing Association, spoke to the Board regarding the proposed public street for the proposed housing project on the Northside. Extensive discussion followed on the floor. Motion to Refer By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the matter of the public road for the proposed housing project on the northside be referred to the Committee of the Whole meeting on August 7, with power to act. After extensive discussion, Commissioner Berg withdrew his motion. Motion By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, the Board of Public Works recognizes in an informal fashion, the referral from the Planning Board dealing with a right- of-way less than the standard 50 feet, and WHEREAS, while 40 feet or some other number less than 50 feet, may be appropriate for the development of this property at this time, it may be short-sighted in the long run and for future developments of this land and the adjoining lands; now, therefore, be it RESOLVED, That the Board of Public Works will not accept less than a 50 foot right-of-way for this subdivision. Discussion followed on the floor with Assistant City Attorney Kennedy answering questions from Board members. A vote on the Motion resulted as follows: Ayes - Cox, Tripp, Reeves, Brandford Nay - Rusoff Abstention - Berg Carried Further discussion followed on the Main Motion as Amended. Motion By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the matter of the public road being located in the middle of the right-of-way for the proposed northside housing project be referred to the Committee of the Whole meeting on August 7, with power to act. A vote on the motion resulted as follows: Ayes - Rusoff, Berg, Cox, Tripp, Reeves Nay - Brandford Carried 1. Mutual Housing Association - Committee has "Power to Acte. Herman Sieverding, Deputy Director of Planning and Development, was present for discussion. Commissioner Reeves noted the draft resolution before the BPW. Resolution by Commissioner Brandford; seconded by Commissioner Tripp. WHEREAS, the City has agreed to sell two-thirds of the "Pogo Parcel" to the Tompkins County Mutual Housing Association, and WHEREAS, the master site plan for this area calls for a public street between the MHA portion of the site and that portion of the site be retained by the City and proposed for use as a park, and WHEREAS, it is necessary to establish the width of the ROW, its location and its disposition between the two parcels, now, therefore, be it RESOLVED, That the Board of Public Works accepts a ROW of 50 feet for the proposed public street, said ROW to begin at a point approximately 20 feet west from the eastern MHA property line, and be it further RESOLVED, That the Board of Public Works accepts a pavement width of the new street of 22 feet. Discussion followed about the resolution. Acting Supt. Gray suggested changing the last RESOLVED to read "a pavement width of the new street of 18 feet." He did not feel that a 22 feet pavement width was necessary as this is a one-way street. He also felt that if a two-way street is desirable in the future, it would be possible with an 18 feet pavement width. Discussion followed. Commissioner Cox suggested striking the last RESOLVED. Amending Resolution by Commissioner Cox; seconded by Commissioner Brandford. RESOLVED, That the last RESOLVED be stricken from the resolution. A vote on the amendment resulted as follows: Ayes (5) - Cox, Tripp, Brandford, Reeves, Mayor Nichols Nays (2) - Berg, Rusoff A vote on the main motion as amended resulted as follows: Carried unanimously • • -16- HIGHWAY, STREETS AND SIDEWALK ITEMS: 811cr��� Request for Outdoor Dining at the Charleston Restaurant / Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Charleston Restaurant at 106 West Green Street will be open for business on August 15, 1991, and WHEREAS, the owners of the Charleston Restaurant have requested approval from the Board of Public Works for an outdoor dining permit, seven days a week from 11:00 am to 1:00 am, Monday through Saturday, April through October, weather permitting; now, therefore, be it RESOLVED, That the Board of Public Works approves the outdoor dining permit for the Charleston Restaurant at 106 West Green Street and directs staff to work out the final arrangements consistent with the related rules and regulations including those pertaining to the sale, service and consumption of alcohol with the property owners. Discussion followed on the floor. Acting Superintendent Gray noted that he talked with the NYS Department of Transportation regarding this request and they stated that since this request would not directly impact the traffic lanes or the traffic flow that the City should handle this matter. There is 11 feet of sidewalk from the face of the building to the back of the parking meters. Acting Superintendent Gray suggested that the City allow the Charleston Restaurant to use 5 feet of this space for tables, leaving 6 feet for a sidewalk. Commissioner Berg suggested that the Charleston Restaurant use stanchions to visually separate the dining area from the sidewalk. Commissioner Brandford suggested that Acting Superintendent Gray inform the owners of the restaurant that the Board reserves the right to increase the amount of open sidewalk. A vote on the Resolution resulted as follows: Carried Unanimously Encroachment Request at 405-407 East Lincoln Street The Board of Public Works received a request from Andrew Hollander and Ann Bodman, owners of the property at 405-407 East Lincoln Street, for an encroachment agreement with the City for this property. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the eaves on the house located at this address encroach about 0.9 feet and the building encroaches about 0.26 feet into the street right-of-way, and WHEREAS, it appears that the existence of these encroachments will not interfere with the use by the public of East Lincoln Street; now, therefore, be it 2 BPW Minutes August 14, 1991 RESOLVED, That the Board of Public Works grants an encroachment agreement for the property at 405-407 East Lincoln Street, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the encroachment agreement on behalf of the City. Carried Unanimously (Commissioner Cox not present at the time of this vote.) gl PPI/1/ HIGHWAY, STREETS AND SIDEWALK ITEMS: 1I 3 ql Right of Way for Carpenter Circle The right of way for Carpenter Circle needs to be officially dedicated as a City Street by the Board of Public Works. The right of way is to be 60 feet wide. This will accommodate pavement, sidewalks and utilities. Once the right of way is dedicated, NYSEG will be able to install gas and electric service. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the City has constructed Carpenter Circle, a public right of way, as part of the Carpenter Business Park; now, therefore, be it RESOLVED, That Carpenter Circle is dedicated as a public street as described in the deed filed June 17, 1991 in the Tompkins County Clerk's Office and as shown on drawing number E -3588-B. in the City Engineer's Office. Carried Unanimously • Marjorie Olds, of 214 Lake Avenue, along with other residents of the Lake Avenue area, requested that the Board install a stop sign at the intersection of Lake Avenue and Monroe Street. Ms. Olds stated that traffic has increased significantly during the past year, and the future northside development will generate even more traffic in this area. Ms. Olds further stated that the residents worry about the safety of the many pedestrians, elderly people and children who live in this neighborhood. On a motion by CommissionerSeconded 991 Committeenof er Berg this matter was referred to the August the Whole meeting for further discussion. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Guy Gerard spoke in favor of the Resolution on the agenda that would authorize the installation of a stop sign at Lake Avenue and Monroe Street. Barbara Blanchard, 1st Ward Alderperson addressed the Board regarding phone calls and private visits she has received regarding the Lake Avenue and Monroe Street Resolution. Alderperson Blanchard noted that the public is questioning why the Board would grant this request. She also noted that many people stated that they will also be filing requests for stop signs, if this Resolution is passed. Alderperson Blanchard suggested that the Board research this matter further and review other options before passing this Resolution. PARKING AND TRAFFIC ITEMS: Installation of Stop Sign at Lake Avenue and Monroe Street The Board of Public Works has, over the past few years, received many requests from residents and other concerned parties for the installation of a stop sign at the intersection of Lake Avenue and Monroe Street. Resolution By Commissioner Berg: Seconded by Commissioner Tripp WHEREAS, the future northside development will most likely increase the amount of traffic in this area; now, therefore, be it RESOLVED, That the Board of Public Works directs the Traffic Engineer to install a stop sign at the intersection of Lake Avenue and Monroe Street to further insure the safety of pedestrians and motoring traffic in this area. Commissioner Cox arrived at the meeting at 5:00 p.m. ' Discussion followed on the floor. Commissioner Reeves stated that she will not vote for this Resolution, but will support the recommendation of the Traffic Engineer not to install the sign because the traffic counts do not warrant it, and because it is and enforcement issue that should be discussed with the Police Department. Commissioner Tripp stated that she will vote for this Resolution because she feels that the resident's perception of the need for a stop sign outweighs the engineering and traffic count arguments against it. Commissioner Berg stated that he will be supporting this Resolution also because of the neighborhood concerns. Acting Superintendent Gray noted that many City streets deserve stop signs but because of the transportation grid of the City this is not possible. A vote on the Resolution resulted as follows: Ayes (3) Rusoff, Berg, Tripp Nays (3) Reeves, Cox, Brandford Mayor Nichols voted Aye breaking the tie. Carried' Commissioner Berg suggested that the Board also continue the discussions of placing a stop sign at the Tioga Street and Farm Street intersection. • Commissioner Reeves read the following memorandum from Alderperson Romanowski into the record: "I am following through on my Saturday morning, 11/2/91, telephone conversation with you about the Department of Public Works' policy on leaves being raked into gutters. Since an article pertaining to DPW policy appeared in the Ithaca Journal, I have been getting calls from my constituents .(mostly negative) wanting to know "what's going on?" May I offer some suggestions which might help everyone involved? Always keep in mind that leaves also fall from City trees into the gutter, leaves also are blown by the wind into the gutters and the trees between the walks and roads are City property. (1) Remind people what City policy is on this subject. (2) Since this is so late into the season, ask for voluntary compliance with no penalty until next year. (3) Explain budget crunch and less people and equipment - encourage, as I am, people to "pitch in" and help the City out. (4) Encourage homeowner help in keeping storm drains clean because of flooding potential. What I think has happened is that people have been cleaning off lawns and the City has been cleaning gutters for many years. • HIGHWAYS, STREETS AND SIDEWALK ITEMS: Request to Block Off Plain Street and Cleveland Avenue for the Annual Southside Festival The .Board of Public Works received a request from the Southside Community Center to close Plain Street between Clinton and Green Streets and Cleveland Avenue between Plain and Corn Street on Saturday, August 31, 1991 from 10:00 a.m. to 10:00 p.m. for the 9th 'annual Southside Festival. By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, the Southside Community Center has presented a survey to the Board indicating that neighbors along these streets do not object to the closing, and WHEREAS, the Ithaca City Police and Fire Departments have been notified of this request and have raised no objection to, the closing, and WHEREAS, the Community Center will obtain the necessary permits for assembly, noise and food service, and WHEREAS, the Community Center has agreed to collect all trash generated by the Festival and prepare it for proper disposal; now, therefore, be it 1 RESOLVED, That the Board of Public Works approves the request for the Southside Community Center to close Plain Street between Clinton and Green Streets and Cleveland Avenue between Plain and Corn Streets on Saturday, August 31, 1991 from 10:00 a.m. to 10:00 • : p.m. for the 9th annual Southside Festival. Carried Unanimously _.2 — Request to Close Hudson Street for One-half Hour September 6, 1991 The Board of Public Works received a request from the South Hill Elementary School to close Hudson Street between Hillview and Grandview, between the hours of 1:00 p.m. and 1:30 p.m. on 'September 6, 1991 to conduct a ceremony to celebrate the completion of an addition and renovation. By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the South Hill Elementary School has requested a street closing, and WHEREAS, the Ithaca City Police and Fire Department have been notified of this request and have raised no objection to the closing; now, therefore, be it RESOLVED, That the Board of Public Works approves the request for the South Hill Elementary School to close Hudson Street between Hillview and Grandview, temporarily on Friday, September 6th from 1:00 to 1:30 p.m. Carried Unanimously • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Recjuest for Pedestrian -activated Stop Light Ms. Judy Jensvold, 314 Turner Place, spoke to the Board regarding the need for a pedestrian -activated Stop light to be installed at the corner of Aurora Street and Hillview Place. This matter shall be discussed at a future Committee of the Whole meeting. October 9, 1991 HIGHWAYS, STREETS AND SIDEWALK ITEMS: Placement of "Children at Play".Signage on Oakwood Lane By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, a request for signage from parents on Oakwood Lane has been received by Robert Romanowski, Alderperson, and forwarded to the Board of Public Works, to post signage of "CHILDREN AT PLAY" on the south end of the street where it intersects with Hector Street, and WHEREAS, the Board of Public Works has reviewed this request; now, therefore, be it RESOLVED, That "Children at Play". signage be placed on Oakwood Lane near the south end of the street where it intersects with Hector Street (Mecklenburg Road). Discussion followed on the floor. Council Liaison Blanchard pointed out that thisparticular location has a peculiar geometry that makes this sign important. Further discussion followed on the floor regarding attaching time limits to the sign shop for installation. A vote on the resolution resulted as follows: Ayes (4) - Rusoff, Reeves, Tripp, Mayor Nichols Nay (1) - Brandford- Carried • Traffic Island at State and Mitchell Streets The Board of Public Works wishes to make the traffic island at State and Mitchell Streets a permanent fixture. By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, the Board of Public Works authorized a temporary traffic island at State and Mitchell Streets on September 26, 1989, and WHEREAS, this traffic island hasreceived favorable comments from the public; now, therefore, be it RESOLVED, That the Board of Public Works approves the permanent installation of a traffic island at State and Mitchell Streets pending the funding of this project by Common Council and the approval of the police chief. Commissioner Reeves read a memo from Police Chief McEwen, dated August 26, 1991, giving his approval of the permanent installation of the traffic island at State and Mitchell Streets. Amending Resolution By Commissioner Berg: Seconded by Commissioner Tripp RESOLVED, That there be a third Whereas Clause added to the Resolution to read as follows: "WHEREAS, the traffic island at State and Mitchell Streets has received favorable comments and endorsement by the Police Chief" and that the Resolved Clause end after the words "Common Council". • Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously - Trash Tag Rates - 1992 Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, Common Council has recommended rates for 1992 trash tags 11141 be set at $36.00 for 12 - 35 pound trash tags and $22.00 for 12 - I.1 20 pound trash. tags, thus, reflecting the County's increase in tipping fees, City collection costs, and City administrative costs; now, therefore, be it RESOLVED, That the Board of Public Works again establishes the trash tag program as the method of trash removal for the City of Ithaca for 1992, and, be it further RESOLVED, That 1992 trash tags be sold on or about December 1, 1991 and 1991 trash tags be sold only until December 31, 1991, after which time 1991 trash tags may be traded in and credited for 1992 trash tags until February 15, 1992, and, be it further RESOLVED, That the Department of Public Works is directed to accept refuse with three 1991 trash tags in lieu of 1 1992 trash tag at any time during 1992. Commissioner Cox voiced his objections to the sharp increases in the General Fund reimbursements for the trash collection program. Commissioner Berg stated that budgeting this way makes tax exempt trash generators accountable for the full cost of trash disposal. A vote on the Resolution resulted as follows: Carried Unanimously Commissioner Reeves reported that a press release has been sent to 11 - the media regarding the 1992 trash tag program. The 1992 trash tags went on sale December 9, 1991. WATER, SEWER AND SOLID WASTE ITEMS: Sludge Composting by Tompkins County The County is currently bidding work to expand their pilot composting facility to handle the annual quantity generated in the County. While this is not the final or permanent facility, it does represent a substantial capital expense and near term operating commitment for the County. They have estimated that the facility will allow them to process sludge at a cost of $41.50 per ton and remove approximately 6,000 tons of material from the waste stream. The Ithaca Area Waste Water Treatment Facility (IAWWTF) currently pays $62. per ton for disposal. The County would like a statement of intent to use the expanded facility so that they can award ,contracts on September 17, 1991. One unknown is the disposal of the end product. The County will be able to use large quantities during the closure_ of its current landfill and believes other uses and markets will develop. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the County currently is seeking bids to expand its composting facility for the benefit of its users, while the county researches long term facilities and continues to work toward a new county land fill, and WHEREAS, the use of such an expanded facility is expected to reduce current operating costs at the Ithaca Area Waste Water Facility by approximately $20. per ton, or over $80,000. per year at 1991 costs and produce greater savings in the following years; now, therefore, be it RESOLVED, That the City of Ithaca, subject to confirmation by the joint owners of the Ithaca Area Wastewater Treatment Facility, expresses its intent to use the expanded compost facility for the disposal of sludge, provided it meets its design objectives for cost and quantity. Carried Unanimously -2. 7 DPW Public Communication (Postering) Program Resolution By Commissioner Reeves: Seconded by Commissioner Brandford 111 WHEREAS, Common Council passed a postering Resolution on December 4, 1991 directing the Board of Public Works to investigate a City- wide public communications program, and • • WHEREAS, the Board has been directed to respond with a plan and budget within four months of the passage of that Resolution; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to proceed with its proposed program and select a design and planning consultant by the RFP process, and, be it further RESOLVED, That this direction is contingent upon funding of this program by the Budget and Administration Committee and Common Council. Acting Superintendent Gray explained the proposed budget of the program which was submitted in his memo of December 11, 1991 as follows: Staff Consult. Task hr hr Develop RFP & select 40 Study & Report 40 200 Report Approval 30 20 Preliminary Design 40 100 Final Design 40 40 Bid Phase 30 10 Construction 20 30 (5 locations @ 8,000.) 240 hr @$25./hr= $6,000. 400 hr @$55./hr= $22,000. Construction A 40,000. $40,000. Program Budget In-house time & expense $ 7,000. Consultant time & expense 23,000. Construction 40,000. $ 70,000. Extensive discussion followed on the floor regarding funding for this project. Acting Superintendent Gray stated that this project should be referred to the Planning Department. Alderperson Golder stated that he would like someone to meet with Bar and Restaurant owners to solicit their opinions on what type of Kiosks would be appropriate, and ask if they would be willing to contribute money or space to the project. Motion to Table By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the DPW Public Communication (Postering) Program Resolution be tabled until further discussions can be held with Common Council. Ayes (4) Rusoff, Berg, Tripp, Cox Nays (2) Reeves, Brandford Carried • Cleveland Avenue Historical Marker Resolution By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, a petition was presented to the Board of Public Works requesting that the name of Cleveland Avenue be changed to Wheat Street, and 0-101" WHEREAS, a survey was taken by Alderpersons Barbara Blanchard and Bob Romanowski of the residents of Cleveland Avenue after which the Board of Public Works held a public information session on October 30, 1991, and WHEREAS, the results of the survey and the public information session indicated that the majority of the residents of Cleveland Avenue were not in favor of the name change but were interested in the placement of a historical marker on Cleveland Avenue; now, therefore, be it RESOLVED, That Alderpersons Blanchard and Romanowski be requested to work with the residents to determine wording for and placement of the historical marker, and, be it further RESOLVED, That the Assistant Superintendent of Public Works (S&F) be authorized to acquire and install the marker provided the total project cost does not exceed $300. out of pocket expenses, or $500. complete and installed. Commissioner Reeves read the following memo from Alderperson Blanchard into the record: "The historical markers manufactured by John Hinds & Co. are plaques cast in bronze or aluminum against a dark background. They are not suitable for mounting on sign post but are typically mounted on either a large boulder or a concrete pad. I visited the manufacturer in Elmira and saw a number of examples of durable and attractive installations, similar to what we have in mind for Cleveland Avenue. The plaques, complete with mounting hardware and acrylic finish for weather protection, are approximately $1.00/letter. At this rate, we could include a 7 or 8 line history of the street and still be under $200. Alderman Romanowski and I will be happy to carry the ball with the residents, the Asst. Supt. for Streets and Facilities and the City's Historic Preservation Planner to get this project underway. Thank you for your assistance in resolving this neighborhood issue." A vote on the Resolution resulted as follows: Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: Snow Removal From City Sidewalks The Board of Public Works has been approached several times in the last three years by the Disability Advisory Council as well as individual residents about the conditions of sidewalks and ramps during winter months. Recently the City has been approached by some Cornell students concerning voluntary service similar to the state's adopt -a -highway program. Staff has developed a proposed description for a volunteer program, a proposed job description for a volunteer coordinator position, and a budget estimate of $1,000. _for the initial program. Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, the Board of Public Works recognizes the need to keep sidewalk ramps, streets and parks free of snow and litter, and WHEREAS, a volunteer effort to maintain public facilities would enhance a sense of community for participants and users alike, and WHEREAS, the Board has reviewed an initial volunteer program with staff; now, therefore, be it RESOLVED, That the initial program be established and that the Assistant Superintendent of Public Works is authorized to implement a Volunteer Program and hire a part-time volunteer coordinator contingent on the approval of the following program budget by B&A and Common Council as additions to A5010 Streets Administration: . 425 Office Expense $300. . 435 Contractual (CIVITAS) 200. . 481 Small Tools 300. .405 Telephone 200. $1,000. Extensive discussion followed on the floor regarding the funding for this program. Mayor Nichols suggested that the Volunteer Coordinator solicit support from surrounding home and business owners who may be willing to keep a section of sidewalk or a curbcut free from snow and ice. If needed, the DPW could supply these people with shovels. Amending Resolution By Commissioner Berg: Seconded by Commissioner Tripp RESOLVED, That the program budget be amended to read as follows: . 425 Office Expense .435 Contractual (CIVITAS) . 481 Small Tools .405 Telephone $200. 200. 300. 100. $800. Ayes (5) Rusoff, Berg, Reeves, Tripp, Brandford Nays (1) Cox Carried Amending Resolution By Commissioner Berg: Seconded by Commissioner Tripp RESOLVED, That the first half of the Resolved clause read as follows: RESOLVED, That the initial program be established and that the Assistant Superintendent of Public Works is authorized to implement a Volunteer Program and hire a part-time volunteer coordinator and request approval of the following program budget by B&A and Common Council as additions to A5010 Streets Administration: ... Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Denise McGuire, Sue Bissell, Wendy Wallitt, Cindy Lambert and Andy Yale addressed the Board regarding traffic hazards surrounding the Central .School. The following are the requests and suggestions they offered to the Board: CENTRAL SCHOOL REQUESTS 1.) School Zone (15 MPH) signs be placed 2 blocks from school 2.) Caution lights (school zone) be placed in front of school and at the sides of the school and have them on from 8:15 - 9:00 am and 2:45 - 5:00 pm. 3.) No Right on Red signs be placed on Albany/Buffalo St intersection and Plain/Court St intersection. 4.) Re -paint crosswalks. 5.) Change the synchronization of the traffic lights at Buffalo/Albany St intersection and Buffalo/Plain St intersection. 6.) Increase .traffic enforcement. 7.) Add handicapped parking in front of school. Parking Suggestions Albany Street: Eliminate parking on the east side (at least during school hours). Make the west side into a pick-up/drop-off lane during the morning and afternoon pick-up times, and into parking during school hours. Court Street: Allow parking on the north side of Court Street. Buffalo Street: Allow parking on the eastern half of the stretch of road in front of the school (behind the fire hydrant) for pick-up/drop-off. Guy Gerard suggested that a temporary, portable Stop sign be placed in the middle of the block on Buffalo Street to slow the traffic down for school crossings. Further discussion on this matter was referred to the Committee of the Whole. Acting Superintendent Gray stated that he will ask Chief McEwen to attend this meeting so that he can offer his input and recommendations to the discussions. STREETS, FACILITIES AND REFUSE Sidewalk complaints Fayette St. complaints PAGE 1 2 Scavenger -type recycling days 3 Request from Cornell Cycling Team to close streets for race 4 State Arterial System 5 Signal timing study 6 Ithaca Journal delivery trucks 7 Public Works Participation Committee 8 License fees, encroachments 9 Recycling 10 1991 Sidewalk program 11 Elmira Road Sidewalks 12 Request to close off Cleveland Ave. for festival 13 Cornell Cooperative Extension - NYRATS bicycle ride requests 14 • MHA — Northside project - street discussion 15 Outdoor dining approval for the Charleston Restaurant 16 Encroachment Request at 405-407 East Lincoln Street 17 Carpenter Circle - Right of Way - public street dedication 18 Stop sign - Lake Ave..& Monroe St. 19 Leaf pick up_policy 20 Request to close off Plain and Cleveland for festival 21 Request to close off Hudson St. for school ceremony 22 Request for pedestrian -activated stoplight - Aurora & Hillview - 23 - Children at Play sign on Oakwood Lane 24 Traffic Island State and Mitchell 25 1992 trash tag rates Tompkins County sludge composting Postering program Cleveland Ave. historical marker Volunteer Works program / snow removal Central School traffic and parking requests 26 27 29 30 31 32 (Q1 • -1- CREEKS, BRIDGES AND PARK ITEMS: Award of Contract for East Clinton Street Over Six Mile Creek Bridge Repair Resolution By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, bids were received on April 2, 1991, for the repair of the East Clinton Street over Six Mile Creek bridge, and WHEREAS, M. Hubbard Construction Co., Inc. was low bidder at $26,000. for the closed bid alternative and $30,000. for the staged construction, and WHEREAS, the closed bridge alternative allows for a more expeditious construction and eliminates the traffic problems that would be generated in either an intermittent or in a one-way circulation in the staged construction alternative; now, therefore, be it RESOLVED, That the contract for the repair of the East Clinton Street over Six Mile Creek bridge be awarded to M. Hubbard Construction Co., Inc. for their low bid of $26,000. for the closed bridge alternative. Discussion followed on the floor. The project is scheduled for June, after Ithaca College graduation, and will take three weeks to complete. Commissioner Rusoff expressed the concerns of the • South Hill residents that if the closed bridge option is executed, traffic will be increased on the smaller streets in the area. Further discussion followed on the open vs. closed bridge alternatives and the related detours. A vote on the Resolution resulted as follows: Ayes (5) Berg, Reeves, Tripp, Cox, Brandford Nays (1) Rusoff Carried Rick Carr, of Hubbard Construction Company addressed the Board regarding the award of contract for the East Clinton Street bridge project. Mr. Carr stated that if the contract is awarded with the staged bridge construction option, Hubbard Construction may have difficulties with their insurance company. Discussion followed on the floor regarding the City's bidding process. • WATER, SEWER AND SOLID WASTE ITEMS: Sewer Repairs to the East Clinton Street Bridge During the repairs to the East Clinton Street Bridge the cast iron sanitary sewer was found to be in very poor condition and near failure. The City had most of the materials available for repairs and the contractor had workers and scaffolding in place to make the necessary emergency repairs. The monies for this type of work were requested in the 1991 budget but deleted due to the adequate balance of the reserve fund. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, emergency repairs were required to the sanitary sewer on the East Clinton Street bridge; now, therefore, be it RESOLVED, That the Board of Public Works acknowledges the emergency repairs and requests that the Budget and Administration Committee make the necessary transfer of $12,657. from Capital Reserve Account 17 (Sewer Construction) to Account G8121.435 (Sewer Maintenance). Carried Unanimously • • _2_ COMMUNICATIONS AND HEARINGSAams OF and PERSONS BEFOREson THE BOARD: were Jan McCarrick, SarahAlderplan which was present to discuss the Cascadilla Creek of the Centennial Commission's._. originally designed in 1987 as partFabbroni beautification project. Ms. McCarrick stated that Larry had worked closely with the ncommitted to replacehborhood on lallllandscaping an and had assured them that the City is lost in the retaining wall construction. Ms. McCarrick has spoken to City Forester Dan Schmohe regarding this matter and was told that no money'has been appropriated in the budget for additional plantings for the last section of wall repairs. Further discussion on this matter was referred to the next Committee of the Whole meeting. Cascadilla Creek Planting Plan The Board of Public Works reviewed a plan from staff and residents vn the Cascadilla Creek Creek between tTh mpson Park reatment of cand Route reek bed vegetation along Cascadilla 13. Resolution By Commissioner Tripp: Seconded by Commissioner Berg WHEREAS, these plantings are necessary to replace the landscaping that was lost in the retaining wall construction and were originally part of the Centennial Commission's beautification project; now, therefore, be it • BPW Minutes August 14, 1991 RESOLVED, That the Board of fPuic Works approves the Cascadilla Creek Planting Plan as presented. Discussion followed on the floor. Acting Superintendent Gray noted that there is still money in the 1991 budget for plantings. A vote on the Resolution resulted as follows: Carried Unanimously Guy Gerard asked the Board if the Cayuga Street bridge over Cascadilla Creek will be open for pedestrian traffic during the construction period. Acting Superintendent Gray stated that the bridge will not be open for pedestrian traffic, but the detour will include the Sears Street pedestrian bridge. �q1 -4 - COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Doria Higgins of 2 Hillcrest Drive, Ithaca, and Citizens to Save Our Parks, addressed theBoard regarding mowing practices on the west bank of the flood control channel. She read the following statement for the record:. "I have submitted, with this statement, a list of some (not all) of the plants seen on that segment (from the Octopus north about 7/10 of a mile) of the west bank of the flood control channel, which is annually mowed in June just as many of the wildflowers come into bloom. The east bank is not mowed at all, nor is the west bank mowed south of the Octopus, and it is only mowed intermittently north of the above delineated segment. In many cases the action of the mowing machine removes plants and roots, leaving large areas of exposed soil. "Scalping" is a more accurate term than "mowing" for the process, and it must certainly hasten bank erosion. For that reason alone, if for no other, this type of mowing seems bad land management. This annual "scalping" also destroys annually what could be a most beautiful waterside wildflower garden. We would like to make it clear that we think, as do many others, that one of the main aesthetic pleasures in the area is a clear view of the water, and we would not want to advocate any maintenance system which would obstruct that view. But the beauty of waving grasses and wildflowers against the water is preferable, we think, to the harsh line of dead grass or brown soil against the water. We suggest the following be tried out: 1. if mowing is indeed necessary it be done in late August or September so that the wildflowers and grasses can be enjoyed by the community and visitors throughout the summer. 2. that mowing be done only on the level ground and not on the banks so as not to advance erosion. The few trees, shrubs or plants growing on the banks whose continued growth might interfere with channel maintenance or a clear view of the water can surely be pruned or removed individually. 3. that the mowing be mowing and not scalping!" Ms. Higgins distributed pictures of the area for the Board members to review. Ms. Higgins also noted that there are three dead willow trees near the NYSDOT "bee hive" shaped building, near the Farmers Market. Ms. Higgins would like staff to investigate the possibility that toxants are leaching from that building and harming the environment. Acting Superintendent Gray stated that the DEC and the Army Corps. of Engineers has required that the banks of the flood control channel be mowed twice a year to maintain vegetation. Ms. Higgins stated that DEC representatives will be coming to Ithaca next week to review the site. • • REPORT OF BOARD LIAISONS:. Six Mile Creek Committee Commissioner Tripp reported that Six Mile Creek Committee would like an update on the road -repair project in the Six Mile Creek area. ?My CREEKS AND BRIDGES E. Clinton St. bridge repair Cascadilla Creek plantings Cayuga St. bridge reconstruction Flood Control Channel mowing policy Six Mile Creek • • r -1- i BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Bus Turn -Around at the Farmers Market Steamboat Landing Site The Ithaca Farmers Market has requested that the Board of Public Works install a bus turn -around at their Steamboat Landing site. This turn -around would allow more market customers to utilize the various transit systems in the area to attend the Market. Resolution RESOLVED, That the Board of installation of a bus turn -around Landing site, this turn -around property, and, be it further Public Works authorizes the at the Farmers Market Steamboat to be located on City -owned RESOLVED, That the Board of Public Works reserves the right to cancel the use of said turn -around on City property should the City require this land for other use. Tabling Motion By: Commissioner Rusoff: Seconded by Commissioner Berg RESOLVED, That the Request for a Bus Turn -around at the Farmers Market Steamboat Landing site be tabled until further information on the matter is introduced. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Bus Turn -Around at the Farmers Market Steamboat Landing Site Resolution By Commissioner Rusoff: Seconded by Commissioner Berg RESOLVED, That the Board of Public Works authorizes the installation of a bus turn -around by the Farmers Market at the Steamboat Landing site, and, be it further RESOLVED, That the Board of Public Works reserves the right to cancel the use of said turn -around on thirty (30) days notice, and, be it further RESOLVED, That the Ithaca Farmers Market will be responsible to finance all construction and material expenses necessary to install said bus turn -around. Carried Unanimously City Court Facility Commissioner Rusoff reported that the Budget and Administration Committee will recommend to Common Council an approximately 2.5 million dollar capital project budget for the new City Court facility, and renovations to the Hall of Justice. A pedestrian bridge that crosses Six Mile Creek, from the City Court facility to Woolworth's parking lot will also be built in conjunction with this project. Bids for these projects will go out in the Fall and construction is scheduled to begin in the Spring of 1992. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Court Facility - Preconstruction Engineering Services Contract Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, significant savings of time and money can be realized by utilizing pre -construction engineering services, during design of the court facility, and WHEREAS, Lehrer -McGovern -Bovis of Ithaca, New York has submitted an acceptable proposal; now, therefore, be it RESOLVED, That the Board of Public Works authorize the Mayor to execute a contract with Lehrer McGovern Bovis for pre -construction engineering services for an amount not to exceed $12,500. plus reimbursables. Discussion followed on the floor. Commissioner Cox suggested that the Board go into Executive Session to discuss contract negotiations. Mayor Nichols suggested that this Item be postponed until the end of the meeting when the Executive Session could be held. Z� BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Court Facility - Preconstruction Engineering Services Contract Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, significant savings of time and money can be realized by utilizing pre -construction engineering services, during design of the court facility, and WHEREAS, Lehrer -McGovern -Bovis of Ithaca, New York has submitted an acceptable proposal; now, therefore, be it RESOLVED, That the Board of Public Works authorize the Mayor to execute a contract with Lehrer McGovern Bovis for pre -construction engineering services for an amount not to exceed $12,500. plus reimbursables. Amending Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the Resolved clause be amended to read as follows: RESOLVED, That upon the recommendation of the Superintendent of Public Works, the Board of Public Works authorizes the Mayor to execute a contract with Lehrer McGovern Bovis for pre -construction engineering services for an amount not to exceed $12,500. plus reimbursables. Carried Unanimously Main Motion As Amended A vote on the Main Motion as Amended resulted as follows: Carried .Unanimously -3 - BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request to Use City Property for Storing Bicycles The Board of Public Works has received a request from the Recycle Ithaca's Bicycles program to use the old Agway building on Old Taughannock Boulevard to store bicycles, bicycle parts and bicycle tools. This program is a not-for-profit program that solicits donations of unused or broken bicycles which are repaired and traded to those who cannot afford bicycles in exchange for a promise of community service. Resolution By Commissioner Rusoff: Seconded by Commissioner Berg WHEREAS, the Department of Public Works has earmarked this building for possible future golf course storage; now, therefore, be it RESOLVED, That the Board of Public Works authorizes a 3 month revokable license agreement to the Recycle Ithaca's Bicycles program for the use of the old Agway building for bicycle storage and repair, pending review of adequate insurance coverage by the City Attorney's office, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the license agreement on behalf of the City. Discussion followed on the floor. Amending Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the first line in the first RESOLVED clause be amended to read: "RESOLVED, That the Board o Public Works authorizes a 6 month revokable license... Ayes (5) Rusoff, Berg, Reeves, Tripp, Brandford Nays (1) Cox Carried r f:; :. Commissioner Cox stated that although he eels 'that Recycle Ithaca's Bicycles is a good program, he will be''voting against this Resolution because he feels this building should be sold. Main Motion as Amended A vote on the Main Motion as Amended resulted 'as.°f.ollows: Ayes (5) Rusoff, Berg, Reeves, Tripp, Brandford Nays (1) Cox Carried Andy Ruina of Recycle Ithaca's Bicycles addressed the Board regarding a letter he received from Acting Superintendent Gray requesting that they vacate the building they are currently using, which is on Park land, due to objections from the Finger Lakes State Parks region. Mr. Ruina handed out an information packet to 02' � Board members identifying his own requests. Commissioner Tripp ►� urged Acting Superintendent Gray to assist this program in finding another space to use. Commissioner Cox suggested that Mr. Ruina ask area businesses if they may have suitable storage space that they would donate to the program. Mayor Nichols will arrange a meeting with Mr. Ruina, Acting Superintendent Gray and Commissioner Tripp to further discuss this matter. /�/�/y,/ BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request to Use City Property for Repair and Storage of Bicycles The Board of Public Works has received a request from the Recycle Ithaca's Bicycles program to use a portion of the old sludge dewatering building on Franklin Street to store bicycles, bicycle parts and bicycle tools. This program is a not-for-profit program that solicits donations of unused or broken bicycles which are repaired and traded to those who cannot afford bicycles in exchange for a promise of community service. Resolution By Commissioner Rusoff: Seconded by Commissioner Berg WHEREAS, the City of Ithaca wishes to continue to support the Recycle Ithaca's Bicycles Program while it is in its start-up phase by providing a second temporary operating space; now, therefore, be it RESOLVED, That the Board of Public Works authorizes a twelve month license, revocable on thirty days notice to the Recycle Ithaca's Bicycles program for the use of a portion of the old sludge dewatering building on Franklin Street for bicycle storage and repair, pending review of adequate insurance coverage by the City Attorney's office, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the license agreement on behalf of the City. Carried Unanimously Andrew Ruina addressed the Board in support of the Resolution allowing the Recycle Ithaca's Bicycles program use of the old sludge dewatering building on Franklin Street for bicycle storage and repair. Mr. Ruina stated that the building is adequate for the programs needs, and would like to set up as soon as possible. -4 - Anna Steinkraus, President of the Ithaca Farmer's Market addressed the Board regarding the request to hold a wedding reception at the Steamboat Landing site on August. 10, 1991. Ms. Steinkraus stated • that 'her insurance agent has advised her to have Mr. Houston provide the Farmer's Market with a certificate of insurance to cover the event. Paul Houston, answered Ms. Steinkraus' concerns. He stated that he has obtained a noise permit for the wedding reception, and has also spoken with the people at Johnson Boat Yard, who have no objections concerning the reception. Mr. Houston further stated that he has contacted his insurance company who assured him that he will be covered for this occasion under his homeowner's insurance policy. He will forward the certificate of insurance to the Farmer's Market. • • Request to Use Steamboat Landinq..for Wedding Reception A request was received from Pau1,Houston and Barbara Lynch to use City property - Steamboat Landing, and to use the pavilion and facilities developed by the Farmers Market on August 10, 1991 from 8:00 p.m. to 12:00 midnight for wedding reception. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the City of Ithaca's lease agreement with the Ithaca Farmers Market for the use of the Steamboat Landing site currently limits the Farmers Market to three days a week, and WHEREAS, the same agreement provides that when the Ithaca Farmers Market is not leasing this site, the site is available for use by the general public, subject to the same regulations as other property belonging to the City of Ithaca, and WHEREAS, the Houston's have agreed to pay the City $100.00 for the use of the site and to notify the neighborhood, in particular Johnson's Boat Yard, and obtain a noise permit, and WHEREAS, the Farmers Market will establish its own requirements with the Houston's for the rental and use of the pavilions and facilities; now, therefore, be it RESOLVED, That the Board of Public Works approves the request from Paul Houston and Barbara Lynch for City approval of their use of Steamboat Landing on August 10, 1991 from 8:00 p.m. to 12:00 midnight, pending approval of a noise permit, alcohol permit, prior neighborhood endorsement of this event, and approval by the Farmer's Market to the proposed use. Discussion followed on the floor regarding the fee for the use of Steamboat Landing. Anna Steinkraus, of the Farmers Market stated that the Market will also have to charge Mr. Houston for the use of their facilities. Mr. Houston suggested that the City receive a fee that is equivalent to the costs of renting a pavilion in a City park, which would be $40.00 for 100 people, and the Farmers Market receive the $60.00 balance for their costs. „yo Amending Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the first line in the third WHEREAS clause be amended to read "WHEREAS, the Houston's have agreed to pay the city $40.00 for the use of..." Ayes (5) Rusoff, Berg, Reeves, Tripp, Cox Nays (1) Brandford Carried Main Motion as Amended A vote on the Main Motion resulted as follows: Carried Unanimously . • • -5 - Request to Hang Banner and Yellow Ribbons on City Property in Conjunction with the Flag Day Parade The Board of Public Works received a request from Donna Brown of the Welcome Home Committee of the Flag Day Parade Committee to hang a street -length banner across State Street on the east side of the intersection with Geneva Street. The Welcome Home Committee is also requesting to hang yellow bows on the parking meters and trees along the parade route. They would like to do this two weeks prior to the Flag Day parade which is scheduled on June 16, 1991. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has reviewed and discussed these requests and consulted with staff for their recommendations and input; now, therefore, be it RESOLVED, That the Board of Public Works approves the hanging of a street -length banner across State Street for no more than one week prior to the Flag Day parade, and, be it further RESOLVED, That the Board of Public Works approves the hanging of yellow ribbons on the parking meters on the parade route for no more than 2 days prior to the event, and, be it further RESOLVED, That the Board of Public Works denies the request to post yellow ribbons on the trees along the parade route as it is in direct violation of the City Shade Tree Ordinance, and, be it further RESOLVED, That the Board of Public Works requests that the banner and yellow ribbons on the parking meters be removed within 2 days after the Flag Day parade. Ayes (5) Rusoff, Berg, Reeves, Tripp, Cox Nays (1) Brandford Carried BUILDING, PROPERTIES AND TRANSIT ITEMS: Request from the Sciencenter to Use City Property for Short-term Storage The Board of Public Works reviewed a request from Ilma Levine representing the Sciencenter, to use a City building for storage in conjunction with their "Einstein's Attic" fund raiser. The Sciencenter is requesting this permission.for September 12 - 15, 1991. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed this request with staff and have determined that this request can be accommodated; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Sciencenter for use of City property for storage purposes from September 12 - 15, 1991, with the understanding that the Sciencenter will furnish the City with a certificate of insurance naming the City as also insured, and directs staff to work out the final details with the Sciencenter regarding this arrangement. Carried Unanimously COMMUNICATIONS: Letter of Appreciation from Sciencenter Commissioner Reeves read the following letter into the record: "Mr. Kenneth Harding Acting Director, Water and Sewer City of Ithaca 510 First Street Ithaca, New York 14850 Dear Mr. Harding: Thank you for all your help in making the buildings at the old Waste Water Treatment site available for the Sciencenter's sale. The sale grossed over $4,000 and was a success both as a fund raiser and as a promotional event for the Sciencenter. We could not have managed to have a sale at that location without the use of those buildings. We greatly appreciate your cooperation and your patience. Cordially, Ilma S. Levine" --E-- .9,16)1 BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Policy Regarding Posting of Political Decorum on City Property Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works is occasionally presented with requests to use City -owned structures (for example, parking meters, light poles, trees and the like) for outdoor display and the posting of messages, including commercial and political statements and symbols; and WHEREAS, the Board wishes to establish a uniform policy regarding such requests which would avoid the possibility of distinguishing among such requests on the basis of content; now, therefore, be it RESOLVED, That the Board of Public Works announces that it will henceforth be its policy to deny all requests from individuals and groups to post messagea, including commercial and political statements and symbols, on structures owned by the City, and, be it further RESOLVED, That this policy does not apply to the posting of locational, safety, traffic or highway information by government agencies, and, be it further RESOLVED, That this policy will not apply to the posting of messages, including commercial and political statements and symbols on bulletin boards or sign posts specifically designated for that purpose, so long as any other rules and regulations regarding the time, place or manner of posting are followed. Discussion followed on the floor. Mayor Nichols stated that Commissioner Cox felt during the discussions at the Committee of the Whole that this resolution was not necessary, and that the Board should make these decisions on a case by case basis. Amending Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the second Resolved be amended to read as follows: RESOLVED, That this policy does not apply to the posting of public service, locational, safety, traffic or highway, or similar information by government agencies, and, be it further... Further discussion followed on the floor. Mayor Nichols stated for the record that this resolution deals with the posting of messages and political statements on structures owned by the City, not internal offices. Amending Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the second Resolved clause also include the word "Artwork" before the word "public". Ayes (2) Berg, Rusoff Nays (3) Tripp,. Reeves, Brandford Motion Fails 1 BPW Minutes October 23, 1991 Main Motion as Amended A vote on the Main Motion as amended resulted as follows: Ayes (2) Tripp, Reeves Nays (3) Berg, Rusoff, Brandford Motion Fails • • • PUBLIC INPUT MEETING - ITHACA COMMONS RENOVATION Junior Engineer Gifford presented plans for the Commons Renovation project and explained the construction guidelines. She further explained that the Board of Public Works supports funding the whole project at an estimated expense of $460,000., while the Budget and Administration Committee of Common Council recommends funding the project for $250,000. with less work to be completed. Mayor Nichols opened the floor for questions from the audience. Alderperson Schroeder stated that he supports completing the whole project, and will lobby for full funding from Common Council. Acting Superintendent Gray explained that he would like input from the merchants and users of the Commons regarding whether the construction should take place in one phase, or whether it should be divided into two years. The whole project is expected to be completed in 5 1/2 months. He further explained that the project would not be able to begin until •mid-April due to weather constraints. Mr. Herbert Lisdell, representing Iry Lewis, Inc. stated that he would like to see the project completed by August 15, 1992, and if that was not possible, to divide the project into two years. Chris Griffin, representing Center Ithaca stated that she has spoken with the merchants from Center Ithaca, and their consensus • of the project is that it should start in early Spring, and finish by the end of August with interruptions for the Ithaca Festival, and if necessary, the Apple Harvest Festival, should the project take longer to complete. Commons Coordinator Deming stated that out of the 350-375 questionnaires she sent out, she has received 26 to date. All of those responding stated that they would like to see the project completed in one year with a break for the Ithaca Festival. Acting Superintendent Gray stated that he will review the returned questionnaires and further discussion on this matter will be held in the near future. The Commons Reconstruction Protect Mr. Herbert Lisdell, representing Iry Lewis, Inc., presented a ts to petition with 33 signatures sf �hed�le for Thewn n Commonshe renovation in regard to the planning and time el that the project. He stated that th chedule would not bemin themerchants on The einterest of 90 -day first phase repair sthe the merchants because it would interfere greatly w thoncrete urth quarter business period, and because workingll, and brick laying in freezing weather 1 e s nothesableBoard tor.delay Lisdethe along with the other merchants,urge starting time of this project until approximately March 15, 1992. 1411 • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Use of Space in the BT Glass Building The Tompkins County Food Network, a cooperative group of local food pantries that distributes free food to needy families, has requested assistance from the City. They need help locating space in City -owned buildings where food can be distributed once a month to City residents needing this service. Discussions with DPW staff have resulted in a recommendation to allow the Network to use the front office portion of the BT Glass building for this purpose until such time as the building is converted to a Day Care Center. The food distribution would take place between the hours of 4:00 pm and 6:00 pm on a day to be specified. The products to be distributed would be brought into the building between noon and 1:00 pm of the same day. Use of the facility would be in accordance with a contract similar to the arrangement between the City and the Ithaca Bicycle Recycling Project. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Tompkins County Food Network has requested space on a one day per month basis to operate a food distribution service for needy City residents, and WHEREAS, DPW staff has determined that the office portion of the BT Glass building could be made available for this purpose without inconvenience to the Department's operations; now, therefore, be it RESOLVED, That the Board of Public Works authorizes a one year revocable license agreement to the Tompkins County Food Network, for the use of portions of the BT Glass Building pending review of adequate insurance coverage by the City Attorney's office, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the license agreement on behalf of the City. Motion to Refer By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That this Resolution be referred to the Committee of the Whole. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Ms. Wilson, Minister of Winter Tree, a small religious group requested permission from the Board to hold a re-enactment of an Egyptian resurrection in the City cemetery tonight, from 9:00 pm to 12:00 midnight. Ms. Wilson stated that approximately 20-30 people will be present and she has received an assembly permit from the Ithaca Police Department. She further stated that no alcohol will be involved, and they will pick up any mess they make before they leave. The Board granted Ms. Wilson permission for the re-enactment, and Acting Superintendent Gray will notify the Police Department of the Board's decision. Tom King, Director of he Visit9,r- Bureau, r uestedfiat the Board waive the fe= for se the Cass Park b. 1 Welds on t\e weekend • • for the Bud' Li h iple J y 11- le Crown Softbar1—Series g p Tou ame Mr. King distributed a packet of information for th Bo -,d members to review. 100 ( BUILDINGS AND GROUNDS Farmers Market Bus turn -around City Court Facility Use of old Agway building to store bicycles Use of Steamboat Landing site Request to hang banner/ribbons on City propety Use of water and sewer building by the Sciencenter f Posting of Political Decorum on City Property Ithaca Commons Rennovations Use of BT Glass Building • . , t. repa r a - •ic Request to use City cemetery for Egyptian resurrection PAGE 1 2 3 4 5 6 8 9 10 11 • 1 • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #1 - General Fund $ 55,244.09 Water and Sewer Fund $ 0.00 Joint Activity Fund $ 0.00 Capital Projects $ 31,747.54 and, be it further \r\'' RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves:_ Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #2 General Fund $ 61,965.59 Water and Sewer Fund $ 11,708.72 Joint Activity Fund $ 23,969.79 Capital Projects $ 279,602.90 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #3 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 66,504.61 0.00 8,608.36 144,239.95 REPORT OF SPECIAL COMMITTEES:` Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #4 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further $ 56,200.30 37,188.78 29,893.99 29,991.42 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Berg: Seconded by Commissioner Rusoff • RESOLVED, That bills listed on the following Abstract be approved for payment: • • Abstract #5 General Fund $ 82,416.00 Water and Sewer Fund 489.80 Joint Activity Fund 43,197.30 Capital Projects 1,841.32 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be for payment: approved 9-,\V Abstract #6 i General Fund $ 57,607.63 Water and Sewer Fund 15,455.48 Joint Activity Fund 32,571.38 Capital Projects 8,079.41 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Berg: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: \�` Abstract General Fund $ 75,652.22 Water and Sewer Fund 12,126.88 Joint Activity Fund 7,869.61 Capital Projects 4,005.65 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Berg: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract l8 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further $ 52,997.80 0.00- 4,954.02 15,238.04 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract j9 General Fund $ 80,801.81 Water and Sewer Fund 15,788.71 Joint Activity Fund 25,828.42 Capital Projects 1,042.68 ,_)40 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #10 General Fund $ 90,239.90 Water and Sewer Fund 5,599.61 Joint Activity Fund 4,913.56 Capital Projects 13,178.60 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #11 General Fund $ 94,092.58 Water and Sewer Fund 23,122.59 Joint Activity Fund 24,101.90 Capital Projects 5,118.54 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #12 General Fund $ 71,290.51 Water and Sewer Fund 9,641.05 Joint Activity Fund 58,456.50 Capital Projects 6,724.51 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #13 General Fund $ 92,077.47 Water and Sewer Fund 31,129.42 Joint Activity Fund 6,791.38 Capital Projects 51,374.23 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #14 ne\ General Fund $ 101,939.40 Water and Sewer Fund $ 37,245.16 Joint Activity Fund $ 58,033.11 Capital Projects $ 76,697.94 Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report 1\ Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #15 $ 84,104.21 General Fund 5, Water and Sewer Fund 25,552.2852.28 Joint Activity Fund 96,554.475 (Capital Projects and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: III Abstract #16 August 28, 1991 _General Fund $56,646.60 Water and Sewer Fund $ 7,654.82 I Joint Activity Fund $.2,356.25 Capital Projects 14,428.28 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 'REPORT OF SPECIAL COMMITTEES: Audit Report 'Resolution By Commissioner Brandford: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved ;for payment: ;Abstract #17 General Fund $ 78,496.40 •Water and Sewer Fund 0.00 Joint Activity Fund 9,928.81 Capital Projects 20,325.86 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #18 General Fund $ 98,186.62 Water and Sewer Fund $ 77,701.18 1 Joint Activity Fund $ 40,268.82 Capital Projects $ 62,331.83 and be it further RESOLVED, That bills receivable be approved and rendered. •^ Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Reeves RESOLVED, That bills listed on the following abstract be approved for payment: Abstract # General Fund Water and Sewer Fund Capital Projects and be it further $43,536.99 $31,017.26 $ 3,042.01 RESOLVED, That bills receivaable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Brandford: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 20 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further $ 103,025.19 349.44 10,980.07 66,716.19 RESOLVED, That bills receivable be approved and ed. CarenderUnanimously REPORT OF SPECIAL COMMITTEES: Audit Report �D h Resolution By Commissioner Brandford: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approv d for payment: Abstract # 20 General Fund $ 54,736.00 Water and Sewer Fund 22,491.83 Joint Activity Fund 19,701.58 Capital Projects 17,450.20 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Brandford RESOLVED, That bill listed on the following Abstract be approved for payment: Abstract # 21 General Fund $ 88,065.43 Water and Sewer Fund 10,407.00 Joint Activity Fund 31,920.32 Capital Projects 51,900.43 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #22 ;General Fund ;Water and Sewer Fund 1Joint Activity Fund Capital Projects and, be it further $ 73,994.78 6,570.32 40,234.40 11,925.85 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Power to Act on December 18, 1991 on Audit Resolution ,By Commissioner Reeves: Seconded by Commissioner Berg WHEREAS, the Committee of the Whole meeting of December 18, 1991 is the last meeting of 1991; now, therefore, be it RESOLVED, That the Board of Public Works reserves. Power to Act on .any audit items that may be presented. Carried Unanimously 4. Audit Report. RESOLUTION RESOLVED, That the bills listed on the following Abstract be approved for payment: f 1pff'qf Abstract #24 (v& i General Fund $71,612.00,r Water and Sewer Fund $ 7,105.52 Joint Activity Fund $10,623.83 Capital Projects $ 6,608.60 and be it further RESOLVED, that bills receivable be approved and rendered. Carried Unanimously • -2 - BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: Request to Release Funds from Restricted Contingency Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, the Water and Sewer operations of the City are suffering from the lack of full-time professional direction and need immediate attention, including the implementation of previously funded capital projects, and WHEREAS, even before taking on the position of Acting Superintendent of Public Works, the City Engineer did not have sufficient time to give the Water and Sewer services the attention that they need, and WHEREAS, the Mayor and Common Council have set the consolidation of the Department of Public Works as a priority for this year and have established a capital project for that effort, and WHEREAS, the Board of Public Works has determined that an essential component of the future organization of the Department of Public Works is the creation of the position of Assistant Superintendent for Water and Sewer, and WHEREAS, the funds for the position of Assistant Superintendent for Water and Sewer were included in the 1991 budget; now, therefore, be it • RESOLVED, That the Board of Public Works urges strongly that the funding, for the position of Assistant Superintendent for Water and Sewer be released without delay from Restricted Contingency and that this position be advertised as soon as possible. Carried Unanimously • • • -3- Replacement of Bucket Truck The aerial unit on the City's bucket truck (#16) was damaged in December 1990. This unit is used all year long by the tree crews in street right of ways, the parks and the golf course. The 20 year old unit would cost $35,000. to repair and the repaired unit cannot be certified because it does not meet current standards. Several options for that equipment have been reviewed. The cost of its replacement (a $54,000. unit mounted on our 9 year old chassis) and current concern about the budget, resulted in a review of the 1991 equipment budget. The equipment bid specifications are about to be issued on all the larger equipment. Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the aerial unit on truck (#16) is out of service, is not economically repairable, and WHEREAS, the Board of Public Works has reviewed the 1991 equipment list and its priorities for operations; now, therefore be it RESOLVED, That: 1. The purchase of the street sweeper ($92,000. - 1991 Capital Projects Budget) be delayed one year, and the new aerial unit (54,000.) be substituted. 2. The Budget and Administration Committee be requested to change the Street Sweeping Budget to reflect the continued use of the equipment: A8170.477 Equipment Maintenance from $500. to $2,000. A8170.478 Equipment Parts & Supplies from $800. to $6,800. and the Parks and Forestry budget be changed to allow equipment rental while the new equipment is being bid and delivered: A7111.470 Rent Equipment from $800. to $6,800. 3. Staff delay the purchase of the following items in the 1991 Equipment List until May to provide some time for consideration of impacts due to the State budget: A1620 Building Systems Dump Truck $17,500 A5111 Highways Compressor 8,500 Discussion followed on the floor. Acting Superintendent Gray stated that alternatives such as utilizing rental equipment or contracting out tree trimming work would be more expensive than purchasing the new equipment. A vote on the Resolution resulted as follows: Carried Unanimously Award of Contract for Aerial Device to be Mounted on City Truck #16 The Board of Public Works, at their regular meeting of February 13, 1991, and Common Council at their regular meeting of March 6, 1991, authorized an amount not -to -exceed $54,000. to purchase a new aerial device for City truck #16 which was damaged in an accident. Resolution By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, bids were received on July 11, 1991, for furnishing an aerial device; now, therefore, be it RESOLVED, That the Board of Public Works Superintendent of Public Works to enter Hiawatha Utility Equipment, a division of Cicero, New York, for their low and only furnishing an aerial device for City truck authorizes the Acting into a contract with Aerial Lifts, Inc. of bid of $45,374.91 for #16. Carried Unanimously • -4 - Amendment to 1991 Transit Budget Acting Superintendent Gray led discussions regarding the City's contract with Bernard Carpenter for Transit services. Acting Superintendent Gray suggested that the Board refer a Resolution to the Budget and Administration Committee requesting that funds be transferred from the salary line into the contractual line for payment for Mr. Carpenter. On a motion by Commissioner Cox and Seconded by Commissioner Reeves this matter was referred to the next Committee of the Whole meeting when the Board will have Power to Act. Resolution by Commissioner Reeves; seconded by Commissioner Cox. WHEREAS, the Board of Public Works wishes to enter into a Professional Services Contract for services related to both Ithaca Transit and the Streets and Facilities Division, now, therefore, be it RESOLVED, That the Board of Public Works requests the Budget and Administration Committee make the following changes in the budget: Use of funds A5630 Bus Operations .435 Contract Services A5010 Streets Admin .435 Contract Services Requested change Source of funds A5010 Streets Admin .105 Salaries Original 32,500 3,000 Proposed 42,500 13,000 + $ 20,000 48,729 38,729 Requested change - $ 10,000 and that the remaining $10,000 for Bus Operations shall be at the discretion of the B&A Committee. Discussion followed about the future of bus operations and the BPW felt this should be closely looked at. A vote on the resolution resulted as follows: Carried unanimously • • • -5- BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: g\;1\1\ Cornell Work Study Program Resolution By Commissioner Reeves: Seconded by Commissioner Cox --WHEREAS, the DepartmentofPublic Works has -budgeted $4,600. for seasonal part time personnel, and WHEREAS, the Department of Public Works has benefited by participation in the work study and Summer Job Network programs at Cornell University over the past several years, and WHEREAS, 60% of work study wages paid by the City are reimbursed by Cornell University; now, therefore, be it RESOLVED, That the Acting Superintendent of Public Works be authorized to sign a work study contract for the 1990-1991 academic year. Carried Unanimously -6 - WATER, SEWER AND SOLID WASTE ITEMS: • Wastewater Treatment Plant Budget Adjustment Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, The Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) has determinedSJS thatthe ultimately used as sambasis information provided to the for distributing the 1991 cost of operations was overstated as a result of a meter malfunction; now, therefore, be it RESOLVED, That the SJS recommends that the requested adjustment of 5,169,372 cubic feet, or $25,329. be made to the Town of Ithaca's 1991 quarterly billings, and, be it further RESOLVED, That the related shortfall in revenues shall be offset by reducing the appropriation for Unrestricted Contingencies in the 1991 budget of the Joint Activity Fund. Carried Unanimously • • -7- BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: Request from City Forester to Purchase Masonry Saw A request was received from the City Forester to purchase a masonry saw for use on the rehabilitation of the bathrooms at Cass and Stewart Park. In the past, staff has had to rent a masonry saw which last year cost $900.00 in rental fees. Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, the purchase of a masonry saw will in the long run save the City money; now, therefore be it RESOLVED, That the Board of Public Works recommends to the Budget and Administration Committee the purchase of a masonry saw at a total cost of $1,745. (including blade) to be taken from account A7182-483 Cass Park pool. Carried Unanimously • BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: y/IK( Resolution to be Sent to Common Council on Procedure for Communications By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has responsibilities by Charter for all City facilities including buildings and properties to serve a variety of public purposes, and WHEREAS, the Board of Public Works has concerns with the priorities placed on funds in an ever tightening economy, and WHEREAS, the Board of Public Works would like to be involved in decisions that affect the Board's responsibilities and the operation of the Department of Public Works, and WHEREAS, there is no established procedure for Council consultation with the Board of Public Works regarding expenditures which will affect future operations and budgets of the Board; now, therefore, be it RESOLVED, That the Board of Public Works wishes to work with Council to establish a procedure that will allow for input to be received by Common Council from the Board on areas of concern to the Board of Public Works. Carried Unanimously BUDGET ADMINISTRATION AND COMMUNICATION ITEMS: Commons Renovation Bud et to be Sent to Bud et and Administration Committee following input from merchants on the The Board of Public Works,he irst Ithaca Commons did not award a it of 991 r he bid fotThefBoardhhas recealf of tto the Commons during th revised budget to complete all e scheduled au public meeting receive e projects Client Committee and is preparing for input on the project time line. b Resolution " By Commissioner Reeves: e conded Works by has received raTrippsed budget WHEREAS, the Board of from the Client Committee to undertake the repairs scheduled for the Commons, and WHEREAS, the Board is seeking additional public input to reschedule the work; now, therefore, be it RESOLVED, That the Board recommends aAbudgesto t of$460,000 forion e this and project for review by the Budget adoption by Common Council, and be it further RESOLVED, That the sources of these ffundss be ed from m Capital #24pita Projects #238 for Commons Power, and Improvements. Discussion followed with Junior din Engineer the amended budgetnandrthe questions from Board members regarding controversy surrounding A vote on the resolution resulted as follows: Carried Unanimously NEW BUSINESS: 1992 Budget Acting Superintendent Gray passed out an information packet on the 1992 budget and explained the differences between the Department of Public Works budget and the Mayor's proposed budget. 1169( Extensive discussion followed on the floor regarding the budget amendments and landfill disposal fees. Mayor Nichols stated that he would ask the Budget and Administration Committee to rearrange it's schedule so that they will review the DPW budget at a later date so the Board can meet to further review the budget amendments. • Request to Purchase Flow Measuring Equipment for WWTP Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, the engineering departments of the joint entities for the Ithaca Area Wastewater Treatment Facility would like to investigate flows into the jointly used sewers lying within the system, and WHEREAS, the Special Joint Subcommittee (SJS) has approved the acquisition of flow measuring equipment to accomplish this; now, therefore, be it RESOLVED, That the 1991 authorized equipment list for the Joint Activity Fund be amended to include such flow measurement equipment at a cost not to exceed $3,000. and, be it further RESOLVED, That $3,000. be transferred from account J1990 Unrestricted Contingency to account J8150-225 Other Equipment to fund said purchase. Carried Unanimously • Request for Funding for Investigating and Upgrading Facilities Resolution ;By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the Water and Sewer Division is in the process of actively identifying, evaluating and upgrading the Sewer Collection System, and WHEREAS, the staff has already identified that the Giles Street Pump Station is in need of replacement, operating at 500 of designed capacity, and WHEREAS, no funds exist in the 1991 Operating Budget of the Sewer Department to investigate and upgrade facilities; now, therefore, be it RESOLVED, That the Board of Public Works authorizes $100,000. of the Sewer Capital Reserve Fund to be transferred to Sewer Account G-12-5-8121-435 to fund the projects per the Estimated Budget prepared by the Assistant Superintendent of Public Works, W&S Division. SEWER SYSTEM - ESTIMATED BUDGET REMEDIAL WORK 45,000. - Design and construction of Giles St. Pump Station 25,000. - TV inspection and videotaping of mains 30,000. - Repair and replacement of sewer mains Carried Unanimously BUDGET, ADMINISTRATION & COMMUNICATIONS ITEMS: Energy Conservation Software 1r Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works reviewed a request from Lew Durland, coordinator of the Energy Commission, to purchase energy conservation software, and WHEREAS, this software will enable the Energy Commission to evaluate all energy consuming components in the City; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Energy Coordinator to purchase energy conservation software at an amount not -to -exceed $5,000. to be released from the Capital Reserve Fund for Energy Conservation, and, be it further RESOLVED, That the Board of Public Works passes this recommendation onto the Budget and Administration Committee for their consideration. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Public Hearing for Collegetown Special Benefit Assessment District Charges Resolution to Open Public Hearing By Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That the Public Hearing on the Collegetown Special Benefit Assessment District Charges be opened. Carried Unanimously No one appeared to speak before the Board. Resolution to Close Public Hearing � By Commissioner Cox: Seconded by Commissioner Reeves \kGt RESOLVED, That the Public Hearing on the Collegetown Special Benefit Assessment District Charges be closed. Carried Unanimously Resolution By Commissioner Cox: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works accepts the Collegetown Special Assessment Benefit District Charges, and, be it further RESOLVED, That the City Chamberlain be requested to make the billing at the appropriate time. Carried Unanimously FINANCE PAGE Audit Reports 1 Request to release funds from Restricted Contingency - Water and Sewer Asst. Supt. 2 Replacement of bucket truck 3 Amendment to 1991 Transit budget 4 Cornell Work study program 5 WWTP Budget Adjustment 6 Purchase of masonry saw for Parks & Forestry Division 7 Request to Common Council to work together on proceedure 8 Schedufed work for Commons, Improvements 9 1992 Budget 10 Purchase of flow measuring equipment for WWTP 11 Funding for investigating and upgrading facilities - W & S 12 Purchase of energy conservation software 13 Collegetown Special Benefit Assessment District Charges 14 r • • IL -1 - Parking Arrangements for RSVP Volunteers David Smith, Director of the Tompkins County Retired Senior Volunteer Program (RSVP), is requesting free parking for the tax preparation volunteers in the Woolworth parking lot, while they are receiving training at City Hall. Resolution By Commissioner Berg: Seconded by Commissioner Brandford RESOLVED, That the Board of Public Works grants free parking on a space available basis for the RSVP tax counselors in the Woolworth's parking lot during the period of January 14, 1991 through January 18, 1991. Carried Unanimously Free Parking for Police Officers in the Woolworths Parking Lot on June 14, 1991 A request was received from Chief McEwen of the Ithaca Police Department for free parking in the Woolworths lot from 6:30 a.m. to approximately 1:00 p.m. for approximately 15 police officers who will be taking part in the Special Olympics opening ceremonies on June 14, 1991. Resolution By Commissioner Berg: Seconded by Commissioner Cox WHEREAS, these officers are volunteering their services for this ceremony; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Police Chief for free police officer parking on a space available basis in the Woolworths parking lot on June 14, 1991, in conjunction with the Special Olympics opening ceremony. Carried Unanimously • • • -2- PARKING AND TRAFFIC ITEMS: 1991 Parking Rates for City -owned Ramps and Lots The 1991 City budget has been reviewed and adopted covering expenses and revenues. The budget incorporates an increase in revenues for parking lots and garages from $545,000. budgeted for 1990 to $623,500 for 1991. (Revenues of $544,700. have been credited as of December 28, 1990.) The State's budget adopted in July 1990 imposed a 7% sales tax on parking fees, which has resulted in increased transaction time at the booths. Resolution By Commissioner Berg: Seconded by Commissioner Cox WHEREAS, the City's 1991 budget was adopted with a projected increase in revenues of $78,500., and WHEREAS, the State has imposed a sales tax on parking lot fees; now, therefore, be it RESOLVED, That the Board of Public Works adopts the following fee structure for the parking lots and garages in order to meet its budgetary obligations and collect the tax revenues required: Hourly Parking Fees (tax included) Dryden Road Parking Garage $ .60/hour All Others Permit Parking Fees (tax included) Uncovered, All Seneca Street, Undercover Dryden Road, Day Dryden Road, Night $ .30/hour $22.00/month $36.00/month $50.00/month $40.00/month Carried Unanimously PARKING AND TRAFFIC ITEMS: Parking Permit Sales at the Green Street and Seneca Street Ramps The Board of Public Works, at their regular meetings of March 26, 1986 and November 24, 1986, established the number of parking permits to be sold in the Seneca and Green Street ramps, respectively. The City Chamberlain has requested that the Board review the method of purchasing these permits as the permits for these two ramps have not sold out in several months. Resolution By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, the City Chamberlain has reviewed the .sale of parking permits in the Green Street and Seneca Street ramps -„from September 1990 through March 1991, and WHEREAS, this review has shown a decrease in the demand for parking permits in these two ramps, and WHEREAS, the current method for users to purchase permits for these two ramps is on a first-come, first -serve basis;.- primarily by standing in line at City Hall the first morning the permits go on sale; now, therefore, be it RESOLVED, That the Board of Public Works establishes a trial period of unlimited parking permit sales in the Green and Seneca Street ramps, and, be it further RESOLVED, That this unlimited parking permit sales be reviewed and possibly terminated in October 1991. Carried Unanimously -3 - PARKING AND TRAFFIC ITEMS: Elimination of On -Street Juror Parking Resolution By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, the Rich and Associates Downtown Parking Study and the Parking Management Committee both recommended that on -street juror parking in the County Courthouse area be eliminated, and WHEREAS, the Board of Public Works has discussed this recommendation with a representative from the Sixth Judicial District of the Office of Court Administration and reached a satisfactory solution; now, therefore, be it RESOLVED, That effective May 1, 1991, the Board of Public Works will no longer grant free on -street County juror parking but will allow County jurors to park in the Seneca Street parking garage on a day-to-day basis at no charge, and, be it further RESOLVED, That City juror parking shall continue to be allowed in the City parking lot across from the Hall of Justice on Clinton Street, and, be it further RESOLVED, That the Board of Public Works directs staff to notify the Parking Meter Division, Parking Lot attendants, City Court personnel, and the Police Department of this change in juror parking arrangements. Discussion followed on the floor. Amending Resolution By Commissioner Berg: Seconded by Commissioner Cox RESOLVED, That the following Resolved be added to the Resolution: RESOLVED, That the City Attorney execute a Memorandum of Understanding with the Sixth Judicial District of the Office of Court Administration that details the specifics of this arrangement including the right of the City to terminate this arrangement with thirty (30) days notice. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously PARKING AND TRAFFIC ITEMS: Approval of Memorandum of Understanding Between the City and the New York State Sixth. Judicial District Resolution By Commissioner Berg: Seconded by Commissioner Rusoff. WHEREAS, the Board of Public Works, at their meeting of March 13, 1991, directed the Assistant City Attorney to execute a memorandum of understanding with the Sixth Judicial District of the Office of Court Administration for the elimination of free on -street juror, parking for Tompkins County jurors, with memorandum, and specific details of this arrangement outlined in said WHEREAS, said memorandum has been prepared and reviewed by the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works approves the memorandum of understanding for the elimination of free on -street County juror parking as prepared by the Assistant City Attorney, and, be it further RESOLVED, That the Mayor is hereby authorized to execute said memorandum of understanding for the City. Carried Unanimously • -4 - PARKING AND TRAFFIC ITEMS: Free Weekend Meter Parking Resolution By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, there is less demand for downtown parking spaces on weekends, and WHEREAS, there is no charge for parking in the Woolworth lot or the Seneca and Green Street garages on weekends, and WHEREAS, the public perception of the availability of free public parking downtown on weekends would be much increased by including the provision of free parking at meters, and WHEREAS, the provision of free public parking downtown on Saturdays as well as Sundays is strongly endorsed by the Downtown Revitalization Leadership Committee, and WHEREAS, the Downtown Ithaca Inc. Board of Directors has committed the organization to a series of steps to discourage downtown business owners and employees from parking on the streets, as well as a comprehensive promotional campaign to ensure that the public is made aware of free weekend parking; now, therefore, be it RESOLVED, That effective July 1, 1991, there shall be no charge for parking on Saturdays and Sundays in any public space in the City west of Stewart Avenue. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously Extension of Free Weekend Meter parking Proposal to Include Friday Evenings The Board of Public Works, at their regular meeting of May 22, 1991, approved a proposal from Mayor Nichols to promote free weekend public parking, effective July 1, 1991. Resolution By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, the Board received a request from Downtown Ithaca Inc. to extend this free weekend parking to include Friday evenings; now, therefore, be it RESOLVED, That the Board of Public Works approves the inclusion of Friday evenings in the free weekend public parking provision in any public space in the City west of Stewart Avenue, and, be it further RESOLVED, That the Board of Public Works requests that Downtown Ithaca Inc. include this in their promotional campaign, and, be it further RESOLVED, That the Board of Public Works directs staff to purchase stickers for the parking meters outlining free meter parking on Friday evenings. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Neil Golder, 4th Ward Alderperson, Parking Issues spoke to the Board in regard to p the free parking in City parking garages on Saturday and Sunday. This courtesy has not been exa tend aitot each lleother, and he is concerned about pitting businesses g JayMenninger, Triangle Book Store manager and President of the Association, stated that he has beene Collegetown Merchants past f approached by some of the merchants in Collegetown in the w they weeks who have had complaintgarage,customers whendtheyc ould shop have to pay to park inthe Collegetown downtown or the Pyramid Mall for free. He stated that they are bnot asking that the Collegetown garage be made completely free,e ut they would like to see a 1 or 2 hour free parking at the garage so that customers can come into Collegetown without having to pay to park on the weekends. d out Discussion followed on the floor.s Mand r Nichoramps ishas po bete free that parking in the downtown garages Saturdays for years. The only change that has been made is the meters being designated free on Saturdays. ed It was the consensus of the Board thh t meeting this suon willAugbt de iscussed at the Board's Committee of theWhole • Green Street Parking Garage Repair Work Acting Superintendent Gray requested that the Board have Power to .,ADO Act at their next Committee of the Whole meeting -to act on -a �1 contract for architectural and engineering services with Peter Novelli for repairs to the Green Street parking garage. Resolution By Commissioner Cox: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works will have Power to Act at the May 29, 1991 Committee of the Whole meeting to act on a 1 professional services contract with respect to the Green Street parking garage. Carried Unanimously A. Authorization to enter into a contract for repairs to the 1 Green Street Parking Garage. ` q1� Resolution .� I� 1 by Commissioner Rusoff; seconded by Commissioner Cox. C WHEREAS, the City authorized a capital project for renovations in the Green Street Garage in 1989, and WHEREAS, the Engineering Department has received a proposal to finish the partially completed contract documents in order to put them out to bid, and WHEREAS, the proposal from Novelli Engineers has an estimated fee of $16,960 and a range of $12,000 to $22,000 for this initial phase of the work, now, therefore, be it RESOLVED, That the Board of Public Works recommends to Common Council a contract with Novelli and Co. Consulting Engineers for an amount not -to -exceed $20,000.00 and be it further RESOLVED, That the City Engineer is directed to return to the Board with a recommendation for services during construction and a review of project schedule and project budget at the time the project is put out to bid. Discussion followed. Acting Supt. Gray noted the original resolution authorized the Acting Superintendent of Public Works to enter into the contract without going through B&A and Common Council. Commissioner Cox suggested that the first resolved be amended as follows: Friendly amendment RESOLVED, That the Board of Public Works authorizes the Acting Superintendent of Public Works to enter into a contract with Novelli and Co. Consulting Engineers for an amount not -to -exceed $20,000 for engineering services related to the restoration of the Green Street Garage. No Board member objected to this amendment. A vote on the resolution as amended resulted as follows: Carried unanimously -6 - Parking Lot Attendant Booths Commissioner Berg reported that the working conditions for the parking lot attendants become extreme during the summer season. He suggested that construction improvements may help the booths stay cooler during the summer. Acting Superintendent Gray will review this matter further. • I • • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Cathie Simpson of 814 North Aurora Street, addressed the Board regarding an accident she was involved in on the corner of Farm and Tioga Streets. Ms. Simpson stated that she was headed south on Tioga Street and the other party was headed west on Farm Street and that she has learned that this is a common source of accidents. Ms. Simpson asked the Board to review possible solutions to this dangerous intersection such as a stop sign on Tioga Street, a flashing red light, or perhaps a sign warning that this is a dangerous intersection. Acting Superintendent Gray reported that the Board has looked into some of these solutions and was prepared to install "bump outs" at that location but received opposition from the residents of that area. Acting Superintendent Gray suggested that Ms. Simpson contact- him -and -they could --discuss- this matter -further. -The Board of Public Works will take this matter up again at a future meeting. PARKING AND TRAFFIC ITEMS: Farm and Tioga Street Signage By Commissioner Berg: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received several requests to alert the public to the dangers of the intersection of Farm and Tioga Street, and WHEREAS, the Board of Public Works has reviewed the intersection at Farm and Tioga Streets on numerous occasions with its professional staff, and WHEREAS, certain alterations to improve visibility and modify placement of the Stop signs have already taken place with the intention of decreasing any dangers at the intersection, and WHEREAS, lengthy and repeated discussions have already taken place evaluating and weighing possible alternatives which might alleviate the problems at this intersection, and WHEREAS, those alternatives have been rejected either because of excessive expense, neighborhood opposition, or the potential impact on other intersections and streets, and WHEREAS, the City Attorney has determined that the City will have no greater liability with the addition of signage stating that this is a dangerous intersection; now, therefore, be it RESOLVED, That a sign be erected on all four approaches stating that a dangerous intersection lies ahead. Discussion followed on the floor with Board members expressing their opinions on the pros and .cons of a Stop sign at this intersection. Acting Supt. Gray answered questions from Boa dnd- members. Aaa\cil 01,1 Motion to Table By Commissioner Berg: Seconded by Commissioner Tripp RESOLVED, That the matter of Farm and Tioga Street signage be tabled in anticipation of achieving consensus of the Board. Ayes (5) - Cox, Berg, Brandford, Rusoff, Tripp Nay (1) - Reeves Carried • PARKING AND TRAFFIC ITEMS: Request From the Corner Store Deli for Two Fifteen Minute Loading Zones Near Their Store • The Board of Public Works received a request from the Corner Store 1 Deli to install two fifteen minute loading zone signs in the A\ vicinity of their store at the corner of West Court Street and North Plain Street. Resolution By Commissioner Berg: Seconded by Commissioner Brandford WHEREAS, The Traffic Engineer has reviewed this request and has recommended that the Board make the requested changes; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Traffic Engineer to install two fifteen minute parking signs - one at 402 West Court Street and the other at 403 North Plain Street. Carried Unanimously -11 - New Market Parking Problems at DeWitt Park - recommendation from �� • Chief McEwen Commissioner Tripp reported on a letter from Chief McEwen stating\\ concerns that Mr. Sheldon has about parking at DeWitt Park on N/\ Saturday mornings. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Board authorizes the. New Market to bag the meters by DeWitt Park anytime after 9:00 p.m. on Fridays for their use on Saturday mornings. Carried Unanimously PARKING AND TRAFFIC ITEMS: New Market Parking By miss ions Berg:enbe Commissioner soff Resolution WHEREAS, a recentoard of PubWorks decision has instituted free parking at meters on Saturdays in the downtown area, and WHEREAS, the New Market's current contract calls for the exclusive use of 21 meters at DeWitt park for a fee of $40.00 per week, WHEREAS, the New Market has requested thchange a ge inathDir contract to reflect free parking on Saturdays at and or at the least, a reduction in the fee presently paid, WHEREAS, the New Market has ofmeter slsneededfor indicated awillingness exclus�vereduce in its contract the numb and WHEREAS, Assistant City Attorney Kennedy commercial enterprise could tthat the granting of free parking to a be construed as an "illegal gift", and WHEREAS, the Board of Public ofWpark believes spaces is prudent eandrfagra fee for the exclusive now, therefore be it nd RESOLVED, That the reque e N w Marks parking be redube deniced to e$20 a00 pertweek the fee currently paid by thof the with the understanding that the Market will maximum o P2lrspaces, and number of spaces used each week, up to a that they will provide this information to the the term of this contractintendent of Public Works' office during Discussion followed on the floor. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Berg, Reeves, Tripp, Brandford Nays (1) Cox Carried Parking Problems on East Hill Mr. Richard Booth, 3rd Ward Alderperson, referred to a policy that was instituted by the Board, that limited all day parking on Oxford and Irving Places. He urged the Board to expand that policy to include Bryant, Elmwood and Fairmount Avenues. Alderperson Booth presented a petition that has been signed by 43 residents asking the Board to consider a no -parking zone on Bryant Avenue from 9 a.m. to noon Monday - Friday and a no -parking zone on parts of Elmwood and Fairmount Avenues from noon - 3 p.m. Monday - Friday. The petition is filed in the City Clerk's Office. Ms. Ellen McAllister, 221 Bryant Avenue, described some of the traffic and parking problems in this section of the City. The Mayor supported the request. He pointed out that in addition to the discourgement of all -day commuter parking, the policy opens up more night-time parking for residents. After further discussion, the matter was referred to the next Committee of the Whole meeting. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Traffic Problems on South Hill 'q Judith Rossiter, 521 South Cayuga Street, addressed the Board representing a group of lower South Hill residents (100 and 200 block of South Hill Terrace, the 500 and 600 block of South Cayuga Street, the 100 and 200 block of Hillview and the 300, 400 and 500 blocks of Turner Place). Ms. Rossiter stated that residents of those streets held a meeting on September 23, 1991 regarding traffic problems on South Hill. She further stated that Acting Supt. Gray attended the meeting and was extremely helpful. • PARKING AND TRAFFIC ITEMS: Sciencenter Request for Parking on First Street Extension Resolution By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, a proposal has been set forth by the Development Team of the Sciencenter for granting them a one year revocable license to use the Extension of First Street for additional parking to serve the Sciencenter, and WHEREAS, the Board recognizes the importance of the Sciencenter project to the City, and has reviewed this proposal; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants to the Sciencenter a one year revocable license to use the east side of the Extension of First Street for additional parking contingent upon the Sciencenter obtaining a building permit and completing site plan review, and, be it further RESOLVED, That the license fee will be developed in accordance with the established procedure for similar license agreements. Carried Unanimously NEW BUSINESS: Commissioner Berg reported that Susan Blumenthal has requested additional staffing for the Green Street Parking Garage on December 23 & 24, 1991 in the afternoons to assist Christmas shoppers. She also requested signage to note when the lot is full. Further discussion of this matter was referred to the Committee of the Whole. . PARKING AND TRAFFIC Parking for RSVP volunteers /194-1,., can 5 Parking rates for City -owned ramps and lots PAGE 1 2 Elimination of on -street juror parking 3 Free weekend parking at meters 4 Green Street parking garage improvments 5 Parking lot attendants' concerns 6 Farm and Tioga Streets 7 Installation of 2 15 -minute loading zones at Court & Plain Sts. 8 Floral Avenue parking lot 9 e o op sign a New Market parking ion o P ng e a East Hill Parking Problems South Hill Traffic Problems Scitik{center request for parking on First St. Extension Extra staffing parking lots Dec.23 & 24, P.M. 11 14 15 16 17 r • • • • • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Free Transit Bus Service for April 27, 1991. Bernard J. Carpenter, Transit Consultant, has requested that the Board of Public Works offer free Ithaca Transit bus service on April 27, 1991, in conjunction with Earth Day and Arbor Day, as was done last year. Resolution By Commissioner Rusoff: Seconded by Commissioner Berg WHEREAS, the use of the Ithaca Transit System offers the community a cleaner -air alternative by reducing the amount of pollution, saves energy resources and relieves traffic congestion which strongly emphasizes the environmental benefits of mass transit and corresponds with the true spirit of Earth Day and Arbor Day; now, therefore, be it RESOLVED, That the Board Consultant's proposal for Saturday, April 27, 1991. of Public Works approves the Transit free Ithaca Transit bus service on Carried Unanimously i -2 - BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Presentation of Transit Survey Transit System Assistant Nancy Oltz and Zoe Neaderland presented the results of the Ithaca Transit survey. Ithaca Transit received 234 surveys out of the 2,500 surveys mailed randomly to City residents. There was room on the survey for more than one resident to respond to the questions, so approximately 421 individuals were polled. The results were broken down into two separate groups, first the overall information was graphed, and then the results were broken down into wards. The results of this survey will allow Ithaca Transit to review their routes and make adjustments to meet the needs of the residents. • -3 - BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Ithaca Transit Outstanding Achievement Award Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, the Ithaca Transit System has received an award from the American Public Transit Association for outstanding achievement for motor bus safety in 1990; now, therefore be it RESOLVED, That the Board of Public Works extends their congratulations and appreciation to the Ithaca Transit System for their continued efforts in maintaining their excellent safety record. Carried Unanimously 1991 Bus Roadeo Four Ithaca Transit bus drivers participated in the 1991 Bus Roadeo which was held June 9, 1991, in Binghamton, New York. Pete Dzikiewicz, Scott Nunnally, Sue Barlow and Sandra Robbs represented the Ithaca Transit System. Mr. Dzikiewicz and Mr. Nunnally placed 4th and 5th, respectively, overall in the competition. Resolution By Commissioner Reeves: Seconded by Commissioner Berg WHEREAS, the Ithaca Transit System competed in the 1991 Bus Roadeo and as in the past, continued to represent the City of Ithaca in a commendable fashion; now, therefore, be it RESOLVED, That the Board of Public Works extends its congratulations and gratitude to the four Ithaca Transit bus drivers for their admirable performance in the 1991 Bus Roadeo. Carried Unanimously • 1 • TRANSIT Free transit bus service - Earth Day Transit Survey BPW appreciation to Ithaca Transit employees PAGE 1 2 3 • -1- Newman Municipal Golf Course Increase in Rates During the budget discussions for 1991, Common Council directed the Board of Public Works to increase the Newman Municipal Golf Course fees to help maintain budget neutrality. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Golf Course Manager has recommended a 20% increase in daily fees and 15% increase in membership fees to help accomplish the directive of Common Council; now, therefore, be it RESOLVED, That the Board of Public Works establishes the following fee schedule for the 1991 season of the Newman Municipal Golf Course: Weekday daily pass $ 9.00 Weekend daily pass 10.00 After 6:30 pm/or league 6.00 Senior Citizens -weekday 6.00 Senior Citizens -special (Sunday afternoon) 3.50 Memberships Individual 200.00 Husband & Wife 345.00 Senior Citizens -Individual 160.00 Senior Citizens-Husband/Wife 270.00 Family 395.00 Junior 100.00 and, be it further RESOLVED, That the Board of Public Works directs the Golf Course Manager to update the Board on or about July 1, 1991 regarding the impact these fees have on the users of the Golf Course. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Golf Course Fees for City Registered Domestic Partnership Members Resolution By Commissioner Rusoff: Seconded by Commissioner Brandford WHEREAS, Common Partnership" Council whichrecBntly passed an Ordinance all allows unmarried persons whoncannot Domestic Par P or choose not to marry, the same official recognition, benefits and privileges currently given to members of a marriage, and WHEREAS, any persons wishing to enter into a Domestic Partnership must meet certain criteria and formally register with the City Clerk's Office; now, therefore, be it RESOLVED, That the Board of Public Works, in accordance with the provisions set forth in the Domestic Partnership Ordinance, authorizes all persons registered as Domestic Partners the same rate as Husband/Wife fees at the Newman Municipal Golf Course, and, be it further RESOLVED, That the Board directs andtaff to directs n t e ythestaff g to notify lf course staff of this authorization potential members of this policy. Amending Resolution By Commissioner Berg: Seconded by Commissioner Tripp _ RESOLVED,__That_an_.additional Resolved be_added to the Resolution, after the first Resolved, which will read as follows: RESOLVED, That these fees be called "couples fees" and that the materials and signage at the golf course and the definition of "couples", as drafted by the City Attorney, be available for inspection by the public at the golf course. Discussion followed on the floor. Commissioner Cox stated that he will not support this Resolution as he does not support the Domestic Partnership Ordinance and feels that it is an affront to all family units. Commissioner Berg and Commissioner Tripp withdrew the Amending Resolution. A vote on the Main Motion resulted as follows: Ayes (5) Rusoff, Berg, Reeves, Tripp, Brandford Nays (1) Cox Carried • CREEKS, BRIDGES AND PARKS ITEMS: Request to Waive Fee for Large Pavilion at Stewart Park and for Amplified Sound A request was received from Cindy Percey, Acting Principal Account Clerk at Streets and Facilities, to waive the fee for the large pavilion at Stewart Park and for amplifiedlified sound in connection with Frank Gardner's retirement party on June 7, 1991 from 3:30 pm to 9:00 pm. Resolution By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, Frank has been employed by the City for over 33 years and has taken great pride in the maintenance and beautification of Stewart Park; now, therefore, be it RESOLVED, That the Board of Public Works waives the fee for: the use of the large pavilion at Stewart Park on June 7, 1991 for Frank Gardner's retirement party, and, be it further RESOLVED, That the Board of Public Works approves the request for amplified sound with the understanding that if the amplified sound becomes objectionable to other Park users, permission will be withdrawn. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Iska Ziver, General Manager of Courtside Racquet & Fitness Club submitted a proposal to the Board regarding sponsoring a special benefit athletic event on May 12, 1991 at Stewart Park with the proceeds being donated to the Special Olympics which will be held in Ithaca in June of 1991. The Healthy Heart Program, Police Benevolent Association, WHCU Radio Station, and the American Heart Association are also co-sponsors of this event. The first event would be a corporate volleyball challenge, which would consist of 15 teams and the entry .fee would be $150.00 per team. All participants will be given T-shirts and various mementos of the event. The second event would be a 3K fitness walk, participants would estimate the time they would need to complete the walk and whoever finishes closest to their estimated time would win. The last event would be a 5K run through the trails at Stewart Park. Throughout the day Courtside will be providing free fitness testing and consultations and the American Heart Association will provide free blood pressure checks. The Ithaca Police Department will be providing security and traffic control for the event. Courtside has estimated that they will raise approximately $1,000. for the Special Olympics through this event. Discussion followed on the floor. Commissioner Berg suggested that this item be referred to New Businessand be discussed further at that time. No Board member objected. Mayor Nichols requested that the item deferred to New Business be addressed next. NEW BUSINESS: 4\O Courtside Racquetball & Fitness Club Special Benefit Event Resolution By. Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That the request from Courtside Racquetball & Fitness Club to hold a fundraising event at Stewart Park on May 12, 1991, to benefit the Special Olympics be approved, contingent upon the approval of race routes by staff and upon approval of the appropriate insurance paperwork by the City Attorney. Commissioner Brandford suggested that the Parks Commission review this at their first meeting. A vote on the Resolution resulted as follows: Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to Sell Flares in Stewart Park The City Federation of Women's Organizations, Inc. have requested ��� permission to sell flares in Stewart Park on July 4, 1991, from 00 10:00 am to 9:00 pm. Resolution By Commissioner Berg: Seconded by Commissioner Reeves WHEREAS, this event has been done annually without any complications, and WHEREAS, the profits from the sale of these flares are used to support the programs and activities of the Women's Community Building, a not-for-profit agency; now, therefore be it RESOLVED, That the Board of Public Works approves the request from the City Federation of Women's Organizations, Inc. to sell flares in Stewart Park on July 4, 1991. Carried Unanimously NEW BUSINESS: q1"A\11 Survey at Stewart Park Commissioner Reeves asked the Mayor about the survey that is being conducted at Stewart Park. Mayor Nichols stated that the survey is to determine how many cars are using Stewart Park and how many users are City residents. The survey is strictly informational, and this information will be forwarded to the Board. Commissioner Reeves also noted that she will be on vacation for two weeks and will not be present for the meetings. • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Ms. Eleanor May, owner of the Merry -go -Round at Stewart Park addressed the Board regarding the possible entrance fees to Stewart Park for non-residents. She stated that many people use the park for a short period of time, but may not do that if a fee is imposed. i/J20/ COMMUNICATIONS OF PERSONS BEFORE THE BOARD: Sally Grubb, of the Interim Parks Commission was present for discussion regarding the Parks Commission Ordinance. Sally noted that this version of the Ordinance was passed by the Planning and Development_ Committee and they are forwarding it to the Common Council Committee of the Whole tonight. Discussion followed on recent wording changes to the Ordinance. Acting Superintendent Gray stated that he can foresee problems with the use of the word "significant" as work that he may consider insignificant could be interpreted differently by the Commission. Further discussion followed on the floor, the Board decided to refer this matter to the next Committee of the Whole meeting so the Commissioners will have a chance to review the Ordinance and make comments and recommendations. Council Liaison Blanchard will take specific amendments to the legislation from the Board of Public Works to the Common Council meeting on March 6, 1991. Mayor Nichols stated that the_Board already has many duties and the DPW consolidation project will generate a tremendous amount of work and he hopes the Board will view the Parks Commission as— a useful resource. REPORT OF BOARD LIAISONS: Parks Commission Commissioner Rusoff reported that the Parks Commission has decided that they should begin their work by developing an overall vision of the parks and not get bogged down at this time in specific minor issues. CREEKS, BRIDGES & PARKS ITEMS: Parks Commission Commissioner Rusoff reported that there will be a bus tour of all of the City parks on May 5, 1991 for the Parks Commission members and the Board of Public Works. Parks and Forestry Supervisor Frank Gardner will serve as tour guide. ,Ag\ Parks Commission Commissioner Reeves reported that the tour of the Parks led by Frank Gardner on Sunday, May 5, 1991 was very interesting and informative. • o\`' Parks Commission Commissioner Reeves reported that the Parks Commission will be Vi` submitting an opinion to the Board regarding Southwest Park and LA49 parking at Stewart Park. -4 - CREEKS, BRIDGES AND PARKS ITEMS: Request to Use DeWitt Park for a Tent Expo__ Resolution By Commissioner. Tripp: Seconded by Commissioner Brandford WHEREAS, a request was received from Wildware Outfitters to use DeWitt Park for a tent expo on April 27, 1991, and WHEREAS, certain guidelines and stipulations exist in an agreement between the City of Ithaca and the Presbyterian Church, owners of the Park, for the use of DeWitt Park; now, therefore, be it RESOLVED, That the Board of Public Works denies the request from Wildware Outfitters for the use of DeWitt Park as this is a commercially oriented event not in keeping with the nature of the above referenced agreement. Carried Unanimously Request to Use DeWitt Park for 24 Hour Procession A request was received from the Ithaca Resistance Service for the use of DeWitt Park as a central base for a drum -beating procession in honor of those killed in the Middle East Crisis. This event will take place April 11 - 16, 1991 throughout the entire day and the drum will be beat once every 3 to 4 seconds for each person killed during the Crisis. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, after the Mayor and Assistant City Attorney reviewed this request, they determined this drum -beating will be a quiet sound not requiring a City noise permit, and WHEREAS, this type of activity is in keeping with the agreement between the City of Ithaca and the Presbyterian Church, owners of the Park, and WHEREAS, the group has received permission f4Vm the Presbyterian Church for this event; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Ithaca Resistance Service for a drum -beating procession through DeWitt Park. Carried Unanimously Request to Install "No Skateboarding" signs in DeWitt Park A request was received from Dan Wheeler representing the Veterans of Tompkins County, for the installation of "No Skateboarding" signs in DeWitt Park. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works passed a Resolution on June 14, 1989 banning skateboarding in DeWitt Park, and WHEREAS, many skateboarders are unaware of this ban; now, therefore be it RESOLVED, That the Board of Public Works directs staff to immediately install "No Skateboarding" signs in DeWitt Park to further insure the safety of themonuments located there and to help further preserve the quiet nature of the Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request from Ben and Jerry's Youth Program to Use DeWitt Park ived a The Board Ptoluse WorksDeWitt Park on August and t 6, 1991 for a Programminiature Youth circus. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the agreement the City has with the Presbyterian Church for the use of DeWitt Park requires that events to be held in DeWitt Park be of a quiet, memorial nature; now, therefore, be it RESOLVED, That the Board of Public Works denies the request of Ben and Jerry's Youth Program to use DeWitt Park for a miniature circus, and, be it further RESOLVED, That the Board suggests that Ben and Jerry's consider the use of Stewart or Cass Park for this event and directs staff to work with Ben and Jerry's and the Youth Bureau. to make the appropriate arrangements. Discussion followed on the floor. Commissioner Tripp noted that Ben and Jerry's will be using the area near GIAC. Commissioner Berg stated that the City Attorney has reviewed the agreement with the Presbyterian Church and found that there is nothing in the agreement which would prevent this event from taking place at DeWitt Park. He further stated that the Ithaca Festival's use of DeWitt Park sets a precedent for these types of events. Substitute Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works approves the request of Ben and Jerry's Youth Program to use DeWitt Park for a miniature circus. Discussion followed on the floor. Commissioner Berg stated that Ben and Jerry's wanted to use DeWitt Park because it would bring people downtown, and that would benefit the downtown businesses. <\\'' Commissioner Rusoff commented that Downtown Ithaca Inc. has �1 mentioned that they would like to see more of these types of events e1c',1 scheduled for downtown: era) Commissioners Tripp, Reeves and Brandford concurred that they will not support this substitute resolution because of the quiet nature of the park, and that if the Board wishes to allow these types of events, they should draft a new policy for the park. A vote on the Substitute Resolution resulted as follows: Ayes (1) Berg Nays (4) Rusoff, Reeves, Tripp, Brandford Motion Fails Main Motion A vote on the Main Motion resulted as follow: Ayes (4) Rusoff, Reeves, Tripp, Brandford Nays (1) Berg Carried Request from Finger Lakes Peace Alliance to Use DeWitt Park The Board of Public Works received a request from the Finger Lakes Peace Alliance to use DeWitt Park on August 8, 1991 from 8:30 am to 9:30 am, for an assembly point to begin a peace walk to the Seneca Army Depot in Romulus. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, this activity is in keeping with the agreement with the City of Ithaca and the Presbyterian Church as the event is of a quiet nature; now, therefore, be it RESOLVED, That the Board of Public Works approves the request of the Finger Lakes Peace Alliance to use DeWitt Park on August 8, 1991 as an assembly point for their peace walk. Carried Unanimously Request to Use DeWitt Park Resolution By Commissioner Tripp: Seconded by Commissioner Berg WHEREAS, the Board of Public Works received a request from the Ithaca Area James Bay Alliance and the Finger Lakes James Bay Alliance to use DeWitt Park on Tuesday, August 13, 1991, from 4:00 pm to 6:00 pm to greet cyclists from the James Bay Northern Wilderness Task Force, and WHEREAS, the Board of Public Works, at their Committee of the Whole meeting of August 7, 1991, gave this group informal permission to use DeWitt Park for this event; now, therefore be it RESOLVED, That the record show that the Board of Public Works did authorize the above mentioned group to use DeWitt Park on Tuesday, August 13, 1991, from 4:00 pm to 6:00 pm for the purpose of a welcoming ceremony, based on the informal vote of the Committee of the Whole on August 7, 1991. Ayes (4) Rusoff, Berg, Tripp, Cox Nays (1) Reeves Abstentions (1) Brandford Carried UNFINISHED BUSINESS: "No Skateboarding" Sign at DeWitt Park Assistant City Attorney Kennedy stated that the Board approved posting of a "No Skateboarding" sign at DeWitt Park which has not been erected to date. Assistant City Attorney Kennedy also stated that there is not a sign stating that DeWitt Park is a park and that it has the same opening and closing hours as other parks in the City. The Police are starting to experience problems with people in DeWitt Park after 10:00 pm. She suggested that the Board look at the issue of signs for the park and also the matter of a fence around the park. Commissioner Reeves stated that this matter will be on the agenda for the next Committee of the Whole meeting. NEW BUSINESS: Naming of Stewart Park Entranceway The entranceway at Stewart Park is in the process of being completed and requires a name. Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, Franklin Gardner has been employed by the City of Ithaca Department of Public Works for over 33 years, and WHEREAS, during Frank's career with the City, he has been extremely instrumental in the development and preservation of all City parks and especially Stewart Park; now, therefore, be it RESOLVED, That the Board of Public Works declares that the Stewart Park entranceway be named "Gardner Parkway" in honor of Frank Gardner's loyal and dedicated service to Stewart Park and the City of Ithaca. Carried Unanimously Mr. Gardner was presented with a "Gardner Parkway" street sign. Betsy Darlington addressed the Board regarding dumping problems at Southwest Park. Ms. Darlington expressed her concern that the construction materials stored there may be ruining the wetlands and drainage in the area. Acting Superintendent Gray reported that he has issued a memo defining the Department's policy on storing construction materials in Southwest Park. The policy basically states that the existing boundaries are not to be expanded, the material piles should be made higher, and materials which are delivered there (soft -fill, hard -fill, mulch, etc.) are to be segregated so that they may be reused as appropriate. Acting Superintendent Gray further stated that clean-up efforts will be made to that area. Further discussion on this matter was referred to the May 29, 1991 Committee of the Whole meeting. CREEKS, BRIDGES AND PARKS ITEMS: ,+-'`: Southwest Park Long Term Usage --:•R;‘ The Board of Public Works has been questioned recently in regards to dumping at Southwest Park. The Acting Superintendent has \G\ reviewed the Department's policy for use of Southwest park with the AV Board of Public Works. _ Resolution }: By. Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has reviewed and is satisfied with the Department's policy regarding use of Southwest Park; now, therefore, be it RESOLVED, That the Board of Public Works asks the Parks Commission to review the current use of Southwest Park for their recommendations regarding long-term use of the Park. Discussion followed on the floor regarding alienation of the park. Mayor Nichols suggested that the Parks Commission focus on looking for substitute park lands. Assistant City Attorney Kennedy noted that there are files full of information regarding this matter in the Planning Department and the City Attorney's office. Motion to Refer By Commissioner Rusoff: Seconded by Commissioner Cox RESOLVED, That this Resolution be referred to the Committee of the Whole for further discussion. Carried Unanimously • • CREEKS, BRIDGES AND PARKS ITEMS: Request to Use Thompson Park for Neighborhood Festival A request was received from the Greenstar Cooperative Market for use of Thompson Park for a free neighborhood festival commemorating their 20th anniversary on June 23, 1991 from 12 - 8 pm, with June 29, 1991 as a rain date. Resolution By Commissioner Tripp: Seconded by Commissioner Berg WHEREAS, the Greenstar Cooperative Market will apply for a noise permit _which includes__a__form letter . to canvass neighbors in the. _ area for their objection/endorsement of the event; now, therefore, be it RESOLVED, That the Board of Public Works approves the Greenstar Cooperative Market's request to use Thompson Park on June,23, 1991 (with a rain date of June 29, 1991) for a neighborhood festival contingent upon approval of a noise permit and the Market's attaining the appropriate insurance liability coverage, and, be it further RESOLVED, That the Greenstar Cooperative Market agrees to dispose of trash generated as a result of this festival. Discussion followed on the floor. Commissioner Berg noted that Dan Hoffman of Greenstar contacted him and stated that Greenstar may want to change the date of the festival and will notify the Board as soon as a definite date has been selected. Tabling Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That this Resolution be Tabled until the May 22, 1991 Board of Public Works meeting. Carried Unanimously UNFINISHED BUSINESS: Commissioner Reeves reminded the Board of the tabled resolution 41` regarding the Greenstar Market festival. Commissioner Berg stated that Greenstar has requested that this resolution be tabled d indefinitely as they have not set a permanent date yet. UNFINISHED BUSINESS: e \Greenstar Market Festival1Commissioner Berg reported that Greenstar Market has requested to use Thompson Park on September 14, 1991 for their annual festival. This matter was referred to the Committee of the Whole. CREEKS, BRIDGES AND PARKS ITEMS: Request to Use Thompson Park for Neighborhood Festival A request was received from the Greenstar Cooperative Market for use of Thompson Park for a free neighborhood festival commemorating their 20th anniversary on June 23, 1991 from. 12 - 8 p.m., with June 29, 1991 as a raindate. Resolution By Commissioner Tripp: Seconded by Commissioner Berg WHEREAS, the Greenstar Cooperative Market will apply for a noise permit which includes a form letter to canvass neighbors in the area for their objection/endorsement of the event; now, therefore, be it RESOLVED, That the Board of Public Works approves the Greenstar Cooperative Market's request to use Thompson Park on September 14, 1991 (with a raindate of September 15, 1991) for a neighborhood festival contingent upon approval of a noise permit and the Market's attaining the appropriate insurance liability coverage, and be it further RESOLVED, That the Greenstar Cooperative Market agrees to dispose of the trash generated as a result of this festival. Carried Unanimously • CREEKS, BRIDGES AND PARKS ITEMS: 8M/p/ Designation of New City Park Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, Common Council established the Northside City Land Use Committee to study possible future plans for development and use of the northside area, and WHEREAS, one of the Committee's recommendations was the designation of a City -owned park in this area; now, therefore, be it RESOLVED, That the Board of Public Works approves the designation of a City -owned park in the northside area, contingent upon available funds for maintenance and development, and that this development be coordinated with Department of Public Works staff. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the RESOLVED clause read as follows: RESOLVED, That the Board of Public Works approves, in concept, the designation of land in the so-called "Pogo Parcel" as City -owned park land, and requests that its development be coordinated with the Department of Public Works staff. Discussion followed on the floor. Council Liaison Blanchard stated that Common Council approved in concept the use of approximately 1/3 of the Pogo Parcel as park land, and directed the Planning Dept. staff to investigate the procedures necessary to designate the land and to make recommendations in regards to boundaries. Further discussion followed on the floor regarding the intention of the Resolution and the possible budget impacts it may have. A vote on the Substitute Resolution resulted as follows: Ayes (4) Rusoff, Berg, Tripp, Cox Nays (2) Reeves, Brandford Main Motion as Amended A vote on the Main Motion as amended resulted as follows: Ayes (3) Rusoff, Berg, Tripp Nays (3) Reeves, Cox, Brandford Mayor Nichols voted Aye breaking the tie. Carried Carried CREEKS, BRIDGES AND PARKS ITEMS: Increase Fees for Use of Pavilions at Cass and Stewart Parks Resolution By Commissioner Tripp: Seconded by Commissioner Berg WHEREAS, the Recreation Supervisor has recommended that the Fees for the rental of pavilions be increased, and WHEREAS, the Board of Public Works has tentatively agreed to this proposal; now, therefore be it BPW Minutes September 11, 1991 RESOLVED, That fees be set per the following schedule for the park season: STEWART PARK PAVILION FEES FOR 1992: Small Pavilion (up to 24 persons) (25 - 99 persons) (100 + persons) Large Pavilion (up to 99 persons) (100-249 persons) (250-499 persons) (500-749 persons) (750+ persons) For "EXCLUSIVE (regardless of $ 10.00 30.00 60.00 30.00 60.00 100.00 125.00 150.00 USE" of the small pavilion, group size). Joint Use Fee Joint Use Fee Exclusive Use Joint Use Joint Use Joint Use Joint Use Exclusive Fee Fee Fee Fee Use 1992 the fee would be $60.00 For "EXCLUSIVE USE" of the large pavilion, the fee would be $150.00 (regardless of group size). CASS PARK PAVILION FEES FOR 1992 Cass Park Pavilion (up to 99 persons) Cass Park Pavilion (100 - 249 persons) $30.00 60.00 For "EXCLUSIVE USE" of the large pavilion, the fee would be $60.00 (regardless of group size). Carried Unanimously Grant Police Department Request for a No Parking Zone in Stewart Park Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Ithaca Police Department has made a recommendation to change the parking situation in Stewart Park, and WHEREAS, the Board of Public Works has reviewed this recommendation, and WHEREAS, the Parks Commission has expressed no objections; now, therefore, be it RESOLVED, That the North side of the road located at the West end of the park between the caretakers pavilion and the lagoon area be designated as no parking. Carried Unanimously Bicycle Path at Cass Park Mr. Guy Gerard, Chestnut Street, addressed the Board regarding the ;proposal to widen the bicycle/pedestrian path at Cass Park. It is his opinion that utility poles and trees would have to be relocated or removed to accommodate the additional width of the path. He !urged the Board to inspect the site and to solicit an opinion from !the Park Commission before voting on this Resolution. !Mr. David Streater, member of the Bicycle Advisory Council, also !!agreed that the Park Commission should review this Resolution. He ;urged the Board to widen the path for the safety of bicyclists, !even though green space may be lost. 1 CREEKS, BRIDGES, AND PARKS ITEMS: Request for Waiver of Fee for Bud Light Triple Crown Softball • Tournament on'July 11 and 12, 1992 The Board of Public Works has been approached by the Chamber of 1 Commerce and the National Triple Crown Slowpitch Softball Series to underwrite the event in 1992 by waiving any charges for costs incurred. The Board has reviewed the 1991 cost summary of approximately $2200. !Resolution By Commissioner Tripp: Seconded by Commissioner Berg 1 WHEREAS, the Board of Public Works has reviewed the request to 1waive costs associated with the Triple Crown Slowpitch series, and WHEREAS, the Board has cut $400,000. in operating expenses from the ;1991 budget to arrive at the current 1992 budget and anticipates !further cuts; now, therefore, be it 1i RESOLVED, That the Board does not waive costs associated with the Triple Crown series, and, be it further RESOLVED, That staff is directed to work with both the Chamber and 'the Triple Crown to reduce costs to match the level of service requested by Triple Crown to provide a successful series. f Carried Unanimously Mr. Gerard also requested that the Board make arrangements in the contract negotiations with Triple Crown to affirm that parking will be prohibited on the grass at the Cass Park ball fields. Iti'i► 41 • CREEKS, BRIDGES AND PARKS ITEMS: Report and Resolution From the Bicycle Advisory Council By Commissioner Tripp: Seconded by Commissioner Cox WHEREAS, the paved path on the west side of Cayuga Inlet north from the Octopus (hereinafter referred to as "the path") is used by pedestrians, including walkers, exercisers and bicyclists, and WHEREAS, the path provides important bicycle and pedestrian access to recreational facilities along the Inlet, at Cass Park, and at Allan Treman State Park, and WHEREAS, bicycle traffic is normally not allowed on pedestrian ways in the City because of potential conflicts, and WHEREAS, the path should be wider to accommodate use by both bicyclists and pedestrians; now, therefore, be it RESOLVED, That the path is formally designated for use by both bicyclists and pedestrians, and, be it further RESOLVED, That appropriate signage will be placed along the path to alert users that: 1. Both bicyclists and pedestrians are to be expected, 2. Bicyclists should yield to pedestrians, and be it further RESOLVED, That in order to promote safety of all users, accommodate mixed bicycle and pedestrian traffic, and better conform to AASHTO standards,the path will be widened when it is financially possible. Amending Resolution By Commissioner Berg: Seconded by Commissioner Brandford RESOLVED, That in the fourth Whereas Clause, the words "the Bicycle Advisory Council has recommended that" be added following the word "Whereas" and that the last Resolved Clause be changed to read as follows: "RESOLVED, That the issue of possibly widening the path be referred to the Parks Commission for their consideration and recommendation." September 25, 1991 Discussion followed and a vote on the Amending Resolution resulted as follows: Ayes (5) - Cox, Reeves, Berg, Brandford, Rusoff Nay (1) - Tripp Carried Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously PARKS PAGE Newman Municipal Golf Course 1991 rates 1 Stewart Park - 2 Parks Commission 3 Requests to use Dewitt Park jIMti'H'? 4 Stewart Park Entranceway 5 Dumping at Southwest Park 6 Request to use Thompson Park 7 Designation of New City Park (Pogo) 8 Pavilion Fee Rental Increase 9 Cass Park 10 Request for waiver of fee - Bud Light Triple Crown 11 Bike/pedestrian path west side of Inlet 12 -1 - HIGHWAY ITEMS: Award of Contract for Snow Plow Equipment Bids were received on December 14, 1990 for furnishing Snow Plow Equipment. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves RESOLVED, That the d of contract Equipment rfurnishing snow Plow of Cazenovia, a,N w York Equipment for their low bid of $6,666.00. Carried Unanimously • -2- Award of Contract for Street Trees Spring Planting Street Trees Resolution By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, bids were received onch 5now, 1991, 1, for therefore, street trees for the 1991 spring planting; t RESOLVED, That the contract for furnishing Where nreet trees o bid be awarded to the low bidder in each category. alternates will is offered for requested species, suggested be considered from the bid sheet. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously 1991 Capital Protect #225 and #240 Trees Resolution By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS,.bids were received on March 25, 1991, for furnishing trees for Capital Projects #225 and 240; now, therefore, be it RESOLVED, That the contract for furnishing Capital Project trees be awarded to the low bidder in each a ory. Where lternates no w i d is offered for requested species, suggested aconsidered from the bid sheet. Carried Unanimously • -3- Award of Contract for Transit Mix Concrete Bids were received on March 7, 1991, for supplying Transit Mix Concrete. Resolution /1'C� By Commissioner Brandford: Seconded by Commissioner Reeves RESOLVED, That the bid for supplying Transit Mix Concrete be awarded to Saunders Concrete Co., Inc. for their low bid of $66,600. Carried Unanimously -4 - Award of Contract for Asphalt Concrete Bids were received on March 7, 1991, for supplying Asphalt Concrete. Resolution By Commissioner Brandford: WHEREAS, low bids for various parts of New York expense if the City were therefore, be it Seconded by Commissioner Ruoff Asphalt Concrete were received from State which would cause a high mileage to pick up the Asphalt Concrete; now, RESOLVED, That the bid for supplying Asphalt Concrete be awarded to The General Crushed Stone Co., Inc. of Janesville (South Lansing plant) for their low bid including the mileage factor. Discussion followed on the floor. A vote on the Resolution resulted as follows= Carried Unanimously • • • • -5- HIGHWAY, STREETS AND SIDEWALK ITEMS: Award of Contract for 24,000 Pound GVWR Dump Truck Bids were received on March 26, 1991 for furnishing one 24,000 pound GVWR Dump Truck. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves RESOLVED, That the contract for furnishing one 24,000 pound GVWR Dump Truck be awarded to Spencer Ford Sales, Inc. for their low bid of $24,413.01. Carried Unanimously Award of Contract for 5 -Yard Dump Truck Bids were received on March 26, 1991 for furnishing one 5 -Yard Dump Truck. Resolution By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That the contract for furnishing one 5 -Yard Dump Truck be awarded to Spencer Ford Sales, Inc. for their low bid of $31,859. Carried Unanimously Award of Contract for Mid -Range Dump Truck Bids were received on March 26, 1991 for furnishing one Mid -Range Dump Truck. Resolution By Commissioner Brandford: Seconded by Commissioner Berg RESOLVED, That the low bid of $23,753.50 by Spencer Ford Sales, Inc. be rejected as not meeting City specifications, and, be it further RESOLVED, That the contract for furnishing one Mid -Range Dump Truck be awarded to Stadium International for their bid of $24,943.92 as lowest bid meeting specifications. Carried Unanimously Award of Contract for Heavy Half -Ton Pickup Truck Bids were received on March 26, 1991 for furnishing one Heavy Half - Ton Pickup Truck. Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the contract for furnishing one Heavy Half -Ton Pickup Truck be awarded to Spencer Ford Sales, Inc. for their low bid of $12,170. Carried Unanimously Award of Contract for 3/4 -Ton Pickup Truck Bids were received on March 26, 1991 for furnishing one 3/4 -Ton Pickup Truck. Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the contract for furnishing one 3/4 -Ton Pickup Truck be awarded to Maguire Ford Inc. for their low bid of $12,980. Carried Unanimously Award of Contract for 20 -Yard Packer Body Bids were received on March 26, 1991 for furnishing one 20 -Yard Packer Body. Resolution By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That the contract for furnishing one 20 -Yard Packer Body be awarded to Hacker's Packers for their low bid of $15,450. Carried Unanimously HIGHWAY, STREETS AND SIDEWALK ITEMS: Award of Contract for Tractor/Backhoe/Loader Water and Sewer Division Bids were received on April 8, 1991, for furnishing one tractor/backhoe/loader for the Water and Sewer Division. Resolution By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That the contract be awarded to Five Star Equipment for their low bid of $29,400. Carried Unanimously Award of Contract for Tractor/Backhoe/Loader Streets and Facilities Division Bids were received on April 8, 1991, forfurnishing one tractor/backhoe/loader for the Streets and Facilities Division. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves RESOLVED, That the bid from Cortland Ford New Holland be rejected as not meeting City specifications in the following areas: 1. Frame not intregal - front sub -frame that carries the front axle is bolted to the main frame. 2. Backhoe is bolted onto frame - City specified backhoe mount to be intregal with the frame. 3. Front axle rating below specifications 4. Total axle capacity 1000 pounds below specifications 5. Drive train not componentized and, be it further RESOLVED, That the contract be awarded to S.C. Hansen, Inc. for their low bid of $33,000 meeting City specifications. Unanimously -6 - WATER, SEWER AND SOLID WASTE ITEMS: Award of Contract for Annual Chemical Requirements Bids were received on April 15, 1991, for furnishing the annual chemical requirements for the Water Filter Plant and the Wastewater Treatment Plant. Resolution By Commissioner Cox: Seconded by Commissioner Reeves RESOLVED, That the contracts be awarded as follows: Item 1) Item 2) Item 3) Item 4) Item 5) Item 6) Item 7) Item 8) Item 9) Item 10) Item 11) Primary Coagulant Filter Aid Liquid Caustic Soda Coagulant Aid Potassium Permanganate Liquid Chlorine Pebble Lime Ferric Chloride Ferrous Sulfate Sulfer Dioxide Sodium Hypochlorite • Discussion followed on the floor. • resulted as follows: American Cyanamid Co. O'Brien Industries, Inc. Textile Chemical Co. American Cyanamid Co. To be awarded at a later date To be awarded at a later date Bellefonte Lime Co. Item 9 was awarded instead as both chemicals are similar Waste Stream Environmental Textile Chemical Co. Nyclor Inc. A vote on the Resolution Carried Unanimously 0"\\ WATER, SEWER AND SOLID WASTE ITEMS: Award of Contract for Liquid Chlorine for and Wastewater Treatment Plant Bids were received on April 15, 1991 for for the Water Filter Plant and Ithaca Facility. the Water Filter Plant furnishing Liquid Chlorine Area Wastewater Treatment Resolution By Commissioner Cox: Seconded by Commissioner Berg RESOLVED, That the contract for furnishing Liquid Chlorine be awarded to K.A. Steel Chemicals, Inc. for their low bid of $20,076. Discussion followed on the floor. Assistant City Attorney Kennedy requested that all future contract awards include wording that states who is authorized to sign the contract. A vote on the Resolution resulted as follows: Carried Unanimously .§0 WATER, SEWER AND SOLID WASTE ITEMS: Award of Potassium Permanganate foater Filterr Plant Potassium Bids were received on April 15, 1991, Permanganate for the Water Filter Plant. Resolution By Commissioner Cox: Seconded by Commissioner Berg RESOLVED, That the contract for furnishingfe$5a664n80e be awarded to Textile Chemical Co. for their low bid and, be it further RESOLVED, That the Acting Superintendent of Public Works be authorized to sign said contract. Carried Unanimously • • • -7- Award of Contract for Rehabilitation and Repainting of the Oakwood Lane Water Storage Tank Bids were received on April 29, 1991 for the rehabilitation and repainting of the Oakwood Lane Water Storage Tank. Resolution By Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That the contract for the rehabilitation and of the Oakwood Lane Water Storage Tank be awarded Industrial Construction, Inc. for their low bid of $53 be it further RESOLVED, That the Acting Superintendent of Public authorized to sign said contract. Discussion followed on the floor. A vote on the Resolution resulted as follows: repainting to Broome.. ,913. and, Works Carried Unanimously • -8- Award of Contract for Street Sweeper Bids were received on June 7, 1991 for furnishing one Street Sweeper. Resolution By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That the contract for furnishing one Street Sweeper be awarded to Syracuse Equipment Company for their low bid of $76,599. Carried Unanimously A\Ac'\ • • -9- Award of Contract for City Sidewalk Construction Bids were received on June 10, 1991 for work under the City sidewalk contract program. Resolution By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, the apparent low bidder, C&Z Masonry has shown itself uncooperative in settling a three year old bill for damages to City property; now, therefore, be it RESOLVED, That the bid from C&Z Masonry be rejected, and be it further RESOLVED, That the sidewalk contract be awarded to the second low bidder, F&J Masonry of Waverly, NY, for their bid of $79,492.50. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously Award of Contract for Water Meters 411 Bids were received on June 25, 1991, for furnishing water meters for the Water and Sewer Division. Resolution By Commissioner Cox: Seconded by Commissioner Brandford RESOLVED, That the lncontract their or furnishing onlywater bid of meters $be 16, lllydl4a to Badger Meter, and, be it further RESOLVED, That the Acting Superintendent of Public Works is hereby authorized to execute this contract on behalf of the City. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously • • WATER, SEWER AND SOLID WASTE ITEMS: Award of Contract for Sewer Jet/Vacuum Cleaning Machine Bids were received on July 12, 1991 for furnishing one Sewer Jet/Vacuum Cleaning Machine for the Water and Sewer Division. n 31 01 Resolution By Commissioner Cox: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works authorizes the Acting. Superintendent of Public Works to enter into a contract with Roberts Equipment of Cazenovia for their low bid of $110,871 for furnishing one Sewer Jet/Vacuum Cleaning Machine, plus available options of Front Hose Reel Jack at $995.00 and Body Flush -out System at $1,116.00 for a grand total of $112,982.00. Carried Unanimously Request for Power to Act; Ithaca Commons Reconstruction Contract Award By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, bids were received for Ithaca Commons Reconstruction on August 27,1991 and a staff recommendation is not available due to the short time available to evaluate the available budget and the bids submitted; now, therefore, be it RESOLVED, That the Board of Public Works authorizes itself power to act regarding award of this contract at the Committee of the Whole meeting on September 4, 1991. Extensive discussion followed on the floor with Assistant City Attorney Kennedy and Junior Engineer Gifford answering questions regarding the contract time period and bid procedures. A vote on the motion resulted as follows: Carried Unanimously -/3 - • • HIGHWAY, STREETS AND SIDEWALK ITEMS: Award of Contract for Furnishing and Installing Snow Plow Equipment Resolution By Commissioner"Brandford: Seconded by Commissioner Rusoff WHEREAS, bids were received on Friday, August 30, 1991 for furnishing and installing a snow plow, and WHEREAS, Roberts Equipment was the low bidder at $12,721. for this furnishing and installing; now, therefore, be it RESOLVED, That the contract for furnishing and installing snow plow equipment be awarded to Roberts Equipment in the amount of $12,721. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: Award of Contract for Salt for Ice Control Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, bids were received for providing salt for snow and ice control, and WHEREAS, the alternate pick-up bulk salt bid specifications included a factor for mileage, and WHEREAS, when the factor is applied to the bid, Cargill, Inc. is the low bidder for the alternate; now, therefore, be it RESOLVED, That the contract for furnishing salt to the City -be awarded to Cargill, Inc. for their low bid. Carried Unanimously BIDS Award of contract for snow plow equipment Award of contrac-tfor trees Award of contract for Transit Mix Concrete Award of contract for Asphalt Concrete PAGE 1 2 3 4 Award of Contract for trucks 5 Award of contract for',annual chemical requirements 6 Award of contract for rehabilitation of Oakwood Lane Storage Tank 7 Award of contract for street sweeper 8 Award of contract for City sidewalk construction 9 Award of contract for water meters 10 Award of contract for sewer jet vacuum cleaning machine 11 Power to Act at COW Ithaca Commons 12 Award of contract for furnishing and installing snow plow equipment 13 Award of contract for salt for ice control 14 BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: Appointment of Acting Assistant Superintendent of Public Works Resolution By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the former Acting Assistant Superintendent of Public Works, Bernard J. Carpenter, retired from the City on January 18, 1991 and Richard Ferrel has been fulfilling those duties since that time, and WHEREAS, Mr. Ferrel has received a preliminary adjustment to his salary to reflect work load changes at the time the Assistant Superintendent departed in April, 1990; now, therefore, be it RESOLVED, That Mr. Ferrel be appointed the Acting Assistant Superintendent of Public Works, retroactive to Mr. Carpenter's retirement, that his salary be increased 5% while he is in this position, and that the source of funds shall be from account A5010.105, the salary line for the Assistant Superintendent of Public Works. Carried Unanimously -2 - COMMUNICATIONS FROM THE MAYOR Mayor Nichols discussed his memo regarding the Asst. Superintendent for Water and Sewer position. Mayor Nichols O\ explained that Common Council passed the Resolution releasing the \�j� funding for this position from restricted contingency on the condition that the. Board will report back to Common Council within two months with a plan that will define how the $45,791.00 loss to the General Fund will be replaced. Further discussion of this matter will be held at the next Committee of the Whole meeting. • • • -3- Main Street Conference Letters Commissioner Reeves read the following letters from Jean Deming, Commons Coordinator regarding the Main Street Conference: "Dear Rick and Staff, I would like to express my appreciation to the Department of Public Works for the wonderful job they did cleaning the Ithaca Commons for the Main Street Conference. Many comments were made during the conference by attendees regarding the clean appearance of the Commons. For a discussion on safety, vandalism, and litter, Dan Fuller, the Community Development Coordinator for the City of Rochester, commented how surprising it was to find graffiti only on the telephone booths, the only place where the DPW could not remove it. Municipal officials from all over the State of New York left Ithaca on Friday with the impression that Ithacans were proud of their Commons and their downtown. Thanks again for a job well done. Dear Nancy, I would like to express my appreciation to Ithaca Transit for providing transportation for the Main Street Conference. The bus trips from downtown to Cornell contributed substantially to the comfort of the attendees and the overall success of the conference. We received only praise from the passengers for a job well done by drivers Pete Dzikiewicz and Scott Nunnally. 'Thank you again for helping us to show those who attended the conference how proud we are of our city. Sincerely yours, Jean Deming" BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: Modifications to the Authorized Personnel Roster The 1992 budget has been adopted by Common Council and does not contain funding for a series of positions on the Roster of Authorized Positions. Civil Service Law recognizes the abolition of positions due to changes for economic, consolidation, or functional reasons. In the list of unfunded positions four of them are currently occupied by employees, three actively, and one is on worker's compensation for medical reasons. In order to reduce the work force in accordance with the budget the three active positions must be eliminated. Resolution By Commissioner Reeves: Seconded by Commissioner Berg \WHEREAS, the 1992 budget has been adopted by Common Council without funding for certain authorized positions occupied by employees; now, therefore, be it RESOLVED, That the Board of Public Works recommends the B&A Committee adjust the Roster of Authorized Positions, if required by Civil Service Law, by the deletion of the following: 1 Custodial Worker, part-time (Hall of Justice, occupied) 1 Custodial Worker, part-time (Youth Bureau, occupied) 1 Custodial Worker, part-time (WWTP, unoccupied) 1 Truck Driver (Parks & Forestry, occupied) and, be it further RESOLVED, That staff work with the Personnel Office to notify the union and work to provide an appropriate and orderly process in accordance with the contract. Discussion followed on the floor regarding personnel procedures. A vote on the Resolution resulted as follows: Carried Unanimously PERSONNEL PAGE. Appointment of Acting Asst. Supt.- S&F 1 Water and Sewer Asst. Supt. 2 Staff congratulatory items 3 Modifications to authorized personnel roster _ _ 4 • • • A -1 - COMMUNICATIONS FROM MAYOR: • Election of Vice Chair for 1991 Commissioner Berg nominated Commissioner Reeves for the position .of Vice Chair for 1991, Commissioner Cox seconded the nomination. • • There were no other nominations. Resolution By Commissioner Berg: Seconded by Commissioner Cox RESOLVED, That Commissioner Reeves be appointed Vice Chair of the Board of Public Works for 1991. Carried Unanimously Board of Public --Works Organization for 1991: Committee Assignments: Buildings, Properties and Transit Items - Commissioner Rusoff Streets, Sidewalks and Highway Items - Commissioner Brandford Budget Administration and Communication Items - Commissioner Reeves Parking and Traffic Items - Commissioner Berg Water, Sewer and Solid Waste Items - Commissioner Cox Creeks, Bridges and Parks Items - Commissioner Tripp Liaison Assignments: Capital Projects - Commissioners Reeves and Berg Commons Advisory Board - Commissioner Rusoff Conservation Advisory Council - Commissioner Tripp Parks Commission - Commissioner Tripp Planning and Development Board - Commissioner Berg Six Mile Creek Committee - Commissioner Tripp Special Joint Subcommittee - Commissioners Cox, Reeves, Brandford Youth Bureau Board - Commissioner Rusoff Priority of Issues: DPW Consolidation: The Department of Public Works reorganization and consolidation will be a top priority for the Board of Public Works this year. Currently, employee salaries and benefits makeup 2/3rds of the City budget and these costs are increasing by 6% every year. Common Council and Department Heads have committed themselves to working on staff reductions as the revenues the City collects are not enough to offset the yearly salary and benefit increases without raising property taxes to an unacceptable level. The City now has 450 full time employees, of those 150 are Police and Fire Department staff, and 185 are DPW staff. During 1991 the Board of Public Works will be charged with finding ways of consolidating programs, and researching how new technology and equipmentmayhelp reduce --the- need for additional manpower, so the City can provide equal services with a lower staff level. Thank you - Mike Cannon Resolution By Commissioner Reeves: WHEREAS, Michael Cannon as a Commissioner of the Seconded by Commissioner Cox has admirably served the City of Ithaca Board of Public Works since 1988, and WHEREAS, during his tenure, Mike has acted as BPW liaison to the Commons Advisory Board, the Youth Bureau Board and Six Mile Creek Committee; now, therefore be it RESOLVED, That on behalf of the entire community and the Department of Public Works staff, the Board of Public Works hereby commends and thanks Michael Cannon for his 3 years of service as a Commissioner of the Board of Public Works. Carried Unanimously Thank you - Pat Connor Resolution By Commissioner Reeves: Seconded by Commissioner Berg WHEREAS, Pat Connor has admirably served the City of Ithaca as a Commissioner of the Board of Public Works for the past year, and WHEREAS, in the past year Pat has served on the Joint Transit -- Facility Committee, the Interim Parks Commission and acted as BPW liaison to the Conservation Advisory Council; now, therefore be it RESOLVED, That on behalf of the entire community and the Department of Public Works staff, the Board of Public Works hereby commends and thanks Pat Connor for her past year of service as a Commissioner of the Board of Public Works. Carried Unanimously BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: July Board of Public Works Meetings Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has reviewed their meeting schedule for July and have decided to reschedule it as the first committee meeting of the month falls on the eve of July 4th; now, therefore be it RESOLVED, That the Board of Public Works adopts the following schedule for their meetings in July: July 3, 1991 - July 10, 1991 - July 17, 1991 - July 24, 1991 - July 31, 1991 - Canceled Committee of the Whole Regular Board Meeting Committee of the Whole Regular Board Meeting and, be it further RESOLVED, That the Board immediately notify the news committees of this schedule. of Public Works directs staff to media and other City departments and Carried Unanimously REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported the following projects are proceeding: Linden Avenue Tank Removal - will start on Wednesday r Cass Park Bathrooms °1 Christmas Tree chipping \11 Commons Bicycle racks �� Seneca St. parking garage elevator overhaul Sewer Use Ordinance update Electrical manhole installation - Aurora Street Acting Superintendent Gray stated that this week is Sally Carpenter's last week. He noted that Sally was extremely efficient and her retirement will be a great loss to the Department. Acting Superintendent Gray responded to Betsy Darlington's memo regarding gravel removal from Six Mile Creek. The Department of Public Works receives annual permits from the Department of Environmental Conservation for this work. A response will be drafted to address Mrs. Darlington's concerns. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Linden Avenue Tank Removal - the tanks have been removed along with 20 cubic yards of soil for testing.3 NYSEG Grant - DPW is applying for a $4,000. grant from NYSEG for tree plantings under power lines. Water Shed Rules - the Water Shed rules are completed, they will be submitted to the Board for review and will then be submitted for public review. Water and Sewer OSHA Inspection - certain areas need to be reviewed in the Water & Sewer Department due to changes in trenching requirements. Six Mile Creek Retaining Walls - the retaining walls of Six Mile Creek,in the Titus Avenue area, are being reinforced due to heavy water flows. Ithaca Transit Support of Police Operations - Bernie Carpenter will be updating the 1968 report "Ithaca Transit Supporting Police Operations" in case there is a need for transportation for large groups of people. • REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Gray reported on the following: City Court Facility Common Council voted .to increase funds for the City Court Facility Capital Project in order to upgrade the Hall of Justice. Joint Transit Facility The Joint Transit Facility Committee is in the process of selecting an architect for the Joint Transit Facility. The Committee is touring facilities that have been constructed by an architect that they are interested in. Cayuga Street Bridge The Cayuga Street bridge over Cascadilla Creek is scheduled to be under construction and not usable throughout the summer and early fall. Commissioner Reeves will present preliminary sketches, publicity and rerouting plans to the Committee of the Whole next week. Assistant Superintendent for Water and Sewer A job description for the Assistant Superintendent for Water and Sewer is being prepared. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Vehicle Idling The DPW crews have been reminded of the City's Ordinance regarding vehicle idling pursuant to recent complaints. Hazardous Waste Pamphlet Tompkins County Division of Solid Waste has distributed a pamphlet explaining various disposal methods of household hazardous materials. City personnel will be meeting with County staff to review this information as some disposal methods affect the Wastewater Treatment Plant. Farmers Market Bus Turn -around Acting Superintendent Gray noted the Resolution on the agenda requesting a bus turn -around at the Farmers Market site. He stated that Ithaca Transit is not providing direct service to the Market. There is a stop approximately a block and half from the site, but it would not be possible for them to stop at the Market and still hold to a schedule due to the traffic in the area. Council Liaison Blanchard mentioned the discussions that were held regarding the possibilities of a transit shuttle, from the Seneca Street Ramp to the Market on Saturday mornings. Council Liaison Blanchard will be attending the -Market's annual Spring meeting and will discuss this matter with them. Commissioner Rusoff noted that she had spoken with Jon Meigs of the Planning Department, who stated that there is an ownership problem with that piece of land. He further suggested that if the bus turn -around was to become permanent the City should write to the State and request that the land be annexed to the City. Southside Playground Improvements - will begin in March Water Main Leak Repairs Water and Sewer Department - certain areas were damaged by vandals, repairs will be made Trash Tag Violations - numerous violations, complaints and requests for expungement have been reviewed REPORT OF THE ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Illegal Dumping There have been minor incidents of illegal dumping in the parks. There have also been complaints of illegal dumping in shopping plazas. Discussion followed on whose responsibility illegally dumped trash is. The concurrence of the Board was that the City is not responsible for trash illegally dumped on private property. Octopus - a manhole on the far side of the octopus is overflowing, the siphon will be cleaned when inlet water level is lower Corn Street - Water main break Park Clean-ups Elmira Road Sidewalks Acting Superintendent Gray has received a proposal contract for an initial design study for the Elmira Road sidewalk project. Acting Superintendent Gray requested that the Board have Power to Act on this contract at the next Committee of the Whole meeting. Resolution By Commissioner Berg: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works have Power to Act at the March 20, 1991 Committee of the Whole meeting for the Elmira Road Sidewalk project discussion. Discussion followed on the floor. Additional information on this matter will be provided with the agenda. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Berg, Tripp, Cox, Brandford Nays (1) Reeves Carried. UNFINISHED BUSINESS: Commissioner Reeves reviewed the October 31,_1990 Committee of a � the Whole minutes regarding the discussion on the Elmira Road sidewalks project. This information will be included with next, week's agenda. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Water and sewer repairs Snowplow damage repairs Stewart Park beach area clean-up Buttermilk Falls ballfield maintenance Flood Control Channel maintenance State Street restoration work - to be scheduled Collegetown Good Neighbor Day Clean-up Superintendent Gray noted that the DPW will be supplying gloves, garbage bags, trash pick-up and disposal for the Collegetown good neighbor day clean-up. NYS Arterial System A letter has been sent to Richard Simberg, of NYS Department of Transportation requesting that the DoT make necessary repairs to the arterial system (Green and Seneca Streets). Wastewater Treatment Plant The Special Joint Sub -committee is considering adding phosphates to the water to help control the corrosion of private plumbing and therefore reduce the amount of copper being found_ in the water. Additional information will be forthcoming. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: Detours Detours are being established for the Clinton Street bridge closure (approximately 3weeks to complete), Route 366 at Cornell for the Dryden Road reconstruction (approximately 6 weeks to complete) and the Cayuga Street bridge project (approximately 5 months to complete). New Contracts East Clinton Street Bridge North Cayuga Street Bridge Green Street Parking Garage Oakwood Lane Water Tank Sidewalk Contract Proceeding Contracts Hudson Street Carpenter Circle Fire Station Contract Linden Avenue Tank Removal Dryden Road Contract Hector Street Storm Sewer Work Street Striping - will begin April 22, 1991 Parking Garage Computerized Equipment Newman Municipal Golf Course - opens today Cass Park - Swimming pool deck repairs, restroom repairs, ,pump station will be rebuilt Ithaca Transit - will be starting an advertising program • a • REPORT OF THE ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Linden Avenue Tanks City staff met with representatives of the Department of Environmental Conservation at the Linden Avenue site today. The City will be testing the groundwater at the site soon. Dryden Road project - design work proceeding Hudson Street - landscaping in progress Oakwood Lane tank painting Cayuga Street bridge - design work is being completed Green Street Garage - contract drawings are proceeding Cass Park pump station repairs Water Treatment Plant - a contingency plan is being prepared in case Zebra mussels appear in Cayuga Lake Ithaca Transit Transit Consultant Carpenter is working on the Earth Day bus promotion as well as transit preparations for the Special Olympics. Mr. Carpenter is also reviewing a route expansion in the South Hill area that will include Ithaca College and College Circle. REPORT OF THE ACTING SUPERINTENDENT: Acting Superintendent of Public Works Gray reported that following projects are proceeding: Reference checks are nearly complete on all of the the Assistant Superintendent of Public Works posit Thirty applications have been received for Superintendent for Water and Sewer position and fifteen applicants will qualify as candidates. Brush pick-up - has increased significantly from 19 Commons bike racks - have been installed Parking garages - after hours ticket collection is informational purposes Traffic signals - Court Street traffic signal will be repaired this week Water Filtration Plant/Wastewater Treatment Plant - will be offering tours for Board members Cass Park - pump station should be rebuilt by Friday Giles Street - will be closed for retaining wall repairs, and NYSEG gas main repairs Water Shed Plantings - have been completed. the candidates for ion. the %Assistant approximately 90 proceeding for REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Gray reported on the following projects: Water and Sewer Plant Inspection The Department of Labor inspected the Water and Sewer Plant and cited three infractions. Two of the infractions have been corrected and the third infraction has been corrected, but not to the degree that the Department of Labor had expected. Acting Superintendent Gray will be filing an appeal. Water Treatment Plant Inspection The Department of Labor was invited to inspect the Water Treatment Plant and they recommended that the City make electrical improvements, which will be completed shortly. -Gass Park pump -station - completed Giles Street retaining wall repairs - proceeding County Recycling Contract - the County is accepting private bids which are due on Friday. The County will meet with the City after the bids have been reviewed. Assistant Superintendent for Water and Sewer - applications are being reviewed Assistant Superintendent of Public Works - Acting Superintendent Gray has completed reference checks on the applicants and will be submitting his recommendation to the Search Committee soon. • • •I REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Dryden Road construction work has started - the detour will be in �1\ place until mid-August. Clinton Street bridge construction will begin on Monday. Oakwood Lane water tank painting project will begin the first week of July. Hector Street storm sewer survey work is complete. Water Treatment Plant digester has been cleaned. The Water Plant has received notification from the County Health department that new rules will be implemented for the testing of copper. The City will be required to test water from homeowner's taps. The Fire Department has been flow testing fire hydrants. Interviews have been scheduled for the Assistant Superintendent for Water and Sewer position. Additional interviews have been scheduled for the Assistant Superintendent of Streets and Facilities. ;A y' The County is prepared to reimburse the City,P;,or,residential recycling, but not commercial recycling or yardwasterecycling. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: Elm Street Water Tank The water level in the Elm Street water tank is less than the reserve needed for emergencies. The Department has issued a voluntary water conservation request. Improvements need to be made throughout the City to increase the water level in the tank. Clinton Street Bridge The cast iron sewer under the Clinton Street bridge was disintegrating and will be replaced during the construction project. Oakwood Lane Water Tank - work will begin the 2nd week in July Water Treatment Plant - in-house repairs being completed GIAC Renovations Route 366 construction Transit Facility Court Facility Commons Improvements LoV REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Gray reported on the following projects: East Clinton Street Bridge - complete Oakwood Lane Water Tank - out of service while being painted Hector Street Storm Drainage Design - nearly complete Dryden Road Sidewalk Contract Court Facility Design Madison Street Design GIAC Pool Bridge & Culvert Replacement Designs for Water Shed area East State Street Culvert Replacement - complete Hudson Street - closeout DEC will be inspecting 30' and 60' dam structures to make sure they comply with •the safety requirements. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent of Public Works Gray reported on the following projects: Dryden Road/Hoy Road intersection Oakwood Lane water tank Replacement and upgrading of water services Inspection of 60 Foot Dam by DEC Dry Cleaning establishment inspections Acting Supt. Gray reported that the Water Plant has received a preliminary copy of the Malcolm Pirnie report. The reservoir level is about 10" below the crest of the dam. This is not extremely unusual but it does warrant watching. \'6 \°‘ NEW BUSINESS:ion at ss Contracts for Ithaca Softball ated thatlon he has ea scontract aforPthe Acting Superintendent Gray Ithaca Softball Association ato subletass kto the r concession andthat The Association would like contract that calls for the Board's acceptance. It is a one year expires September 1991. It was the consensus of the Board that will that expirengnSuperintendent of this should sign the contract year. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: .The Fire Department will be testing and repairing fire hydrants. / Fire hydrants will be repainted and the ca s according to flow capacity. P will be color coded Silt Dam - being drained for cleaning Wastewater Treatment Plant - filter repairs Elm Street Water Tank - current water level is 13 feet Clinton Street - water main repairs. Water Plant - working on sampling program for Dept. of Health Budget Preparation Recycling/composting discussions with County Acting Superintendent Gray noted that his report in the August 14, 1991 Minutes, should read that the Fire Department is testing fire hydrants, and the Department of Public Works is repairing them. qpiill REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: Green Street Ramp repairs are out to bid and should be back by mid- September. Court Facility design work is ongoing. The City has been working with Mutual Housing regarding their site plan, and has made Mutual Housing aware that they were working with the wrong property lines. Cayuga Street Bridge design work is ongoing. Dryden Road work is ongoing. The project should be complete by mid-September. GIAC Pool project should be out to bid during September. Oakwood Lane tank is getting its finishing coat of paint. It should be back on line the first part of October. The City has met with the DEC and the Health Department to review the last set of testing results from the Linden Avenue tanks. Additional testing has been ordered. They are testing for chemicals that are not gasoline related, but would appear to be dry cleaning related. The sidewalk program for the city is approximately 60% complete. Discussions have been held with the Sciencenter developers. They show parking at the end of First Street, which is currently a City street, so they will need permission from the Board of Public Works to lease the property. Cass Park Maintenance Building has been painted. Octopus Bridge repairs are moving slowly due to heavy traffic flows. Staff is reviewing the possibility of night construction. New York State has been selected as a demonstration State for a safety program through a federal government program and Ithaca Transit was selected as one of three transit systems in the State as an exemplary safe system. He commended Bernie Carpenter for a job well done. The reservoir is currently 4" below the crest and staff is continuing to monitor it. August 28, 1991 The handicapped doors in City Hall are -currently being installed. • REPORT OF ACTING SUPERINTENDENT: ?hi/7/ Acting Superintendent Gray reported on the following projects: g/ The Assistant Superintendent for Water and Sewer position will be filled soon. 111 and Sewer budget - should be complete by the end of the week Water Plant - electrical improvements Wastewater Treatment Plant - legal review of Sewer Use Ordinance Silt Dam area - cleaning and gravel removal Oakwood Lane Water Tank - should be on-line in two weeks • REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following items: A Water Main break on Elmira Road has been repaired. The Oakwood Lane Water Tank is full of water but is not in service yet. The Reservoir is 2 feet below the crest, and the level is still being monitored. A letter has been received from DEC regarding the City's obligations for work on the Dams. DEC will want a commitment from the City that the money is available for the repairs. Frequent progress reports will also have to be forwarded to DEC. The Wastewater Plant is reviewing information forwarded by NYSE&G on demand control contracts. The 1992 Water and Sewer Budget is ready for review. The County had passed a resolution setting the 1992 tipping fees at $180 a ton, but due to numerous phone calls and complaints, the County may reduce that figure. Mayor Nichols stated that a lot of the credit for the reduction should go to City Controller Cafferillo. REPORT REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: 10 The SJS has recommended that an additional flow meter be bought for the Wastewater Treatment Plant. Stormwater regulations are being reviewed. The Reservoir is beginning to overflow. Water Plant staff is working with the Town of Ithaca for the Inlet Valley project. Water systems are currently being winterized. Crews are repairing a sewer break on Stewart Avenue. The North Cayuga Street bridge design is approximately 70% complete. The Municipal Pool Project will be re -bid. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: Court Facility - work is ongoing Watershed Dams - RFPs have been issued Cayuga Street Bridge at Cascadilla Creek - design is complete, preparing cost estimates Hudson Street - closeout items being completed Mitchell Street - survey work complete (Ithaca Rd to City line) Water Treatment Plant - specifications are complete for the roof plans Water and Sewer Agreement with the Town of Ithaca Budget process REPORT OF THE ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following projects: Cass Park - restroom tiling City Cemetery - clean-up Youth Bureau - painting Green Street Parking Garage - test patching membrane Dam Rehabilitation - RFP processing State Bridge Inspection Reports Court Facility - ongoing Silt dam - survey work North Cayuga Street Bridge - to bid in one month Giles Street Pump Station - design Mitchell Street - survey Sidewalk inspections - Southside area Recycling Contract negotiations with County Water & Sewer contract negotiations with Town of Ithaca I -/1/1( • -3 - REPORT OF ACTING FACILITIES MAINTENANCE SUPERVISOR: Acting Facilities Maintenance Supervisor Ferrel reported on the following: The highway crew has rebuilt a section of the sidewalk on the 300 block of Cayuga Street that was damaged by flooding. The Cascadilla Creek Wall project will begin shortly. This is a yearly maintenance project and is partially reimbursed by County Flooding and Erosion grant monies. One of the aerial trucks caught a low hanging telephone wire about three weeks ago and damaged both the upper and lower boom, which could cost approximately $20,000. to repair. The truck is 18 years old and is scheduled to be replaced in 2 years. A new unit would cost approximately $40,000. REPORT OF ACTING FACILITIES MAINTENANCE SUPERVISOR: Acting Facilities Maintenance Supervisor Ferrel reported that the following projects are proceeding: Complaints - many complaints have been received regarding snow removal procedures and the new trash tags. Equipment preparation for spring and summer seasons Equipment specifications preparation Safety plan/Right to Know plan - work on these plans is proceeding and they should be in effect shortly. REPORT OF ACTING FACILITIES MAINTENANCE SUPERVISOR: Acting Facilities Maintenance Supervisor Ferrel reported that the following projects are proceeding: Cascadilla Creek - rebuilding a wall at Hancock Street Six Mile Creek - Wall footer complete Pot Holes - Crews out daily State and Aurora Streets storm sewer project - progressing City Attorney's Office - partition completed City Hall and GIAC interior painting - in progress Southside Community Center - dropped ceiling repairs, vandalism repairs Cass Park maintenance building restrooms - tile has been installed and painting is in progress Stewart Park concession stand - tile is being installed Tree trimming Discussion followed on the Cascadilla Creek wall project and the storm sewer problems on South Cayuga Street. REPORT OF THE ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Ferrel reported that the following projects are proceeding: Storm Sewer project - State and Aurora Streets Cascadilla-Creek - retaining wall repairs • Storm Sewer Cleaning - crews out daily Stewart/Cass Park - fertilization Cass Park Restroom - complete Pickup/Dump Trucks - specifications complete d\el\el‘ REPORT OF THE ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Ferrel reported that the following projects are proceeding: Annual Spring Clean-up - begins next week State & Aurora Street project Cascadilla Wall project Stewart Park Entrance - Island has been sodded and grass seed has been planted around the sides of the entrance Flood Control Channel/Cass Park - Wire mesh is being placed around trees to prevent damage from beavers Southside Playground - has been graded City Hall Handicap Access Work - will begin shortly Recycling Bid Proposal - has been forwarded to the City Controller and Superintendent for approval Snow Removal Equipment - will be removed slowly, this is the last week of night crews Bid Openings for Trucks - will be awarded at next meeting REPORT. OF THE ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Ferrel reported that the following projects are proceeding: Cascadilla Wall - almost complete CI1 Street cleaning 0 Catch basin cleaning Southside playground construction preparation GIAC repairs and maintenance Sign installations and post replacements Street Striping Stewart Park - porch area repairs and flag pole base repairs DeWitt Park - bush and shrubbery removal and replantings Commons - the Mayor will plant two trees on the Commons, one has been donated by Tops REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Ferrel reported that projects are proceeding: Cascadilla Creek - retaining wall work complete Lake Street - storm sewer pipe repairs complete, repair work in progress Street Cleaning - almost complete Storm Sewer Cleaning Catch Basin installation - Dean of Ithaca parking lot Tree Plantings Cass Park - pool repairs GIAC Pool inspection GIAC Repairs Street Striping Equipment bids - being prepared the following i5Vc curb and sidewalk REPORT OF ACTING ASSISTANT SUPERINTENDENT: s.. Acting Assistant Superintendent Ferrel reported that the following projects are proceeding: be delayed until water tank. Cass Park Pool repairs - opening of the pool will Monday due to low water levels at the Elm Street Stewart Park entrance - complete East State Street paving - complete Buffalo/Court Streets curb repairs Floral Avenue storm sewer repairs,' Tree trimming Tree plantings Parking ramp wash -downs Street striping Ithaca Transit Ithaca Transit has received a National Safety Award for the fourth consecutive year. Four awards were given out of 136 properties involved. Ithaca Transit will make special bus runs this weekend to transport athletes to the Special Olympics. Two Ithaca Transit bus drivers received 4th and 5th place out of 27 competitors in the 1991 Southern Tier Bus Rodeo in Broome County. REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Ferrel reported on the following projects: Commons Fountain - the parts are in for the fountain repairs and a\ the water will be turned on after the water shortage. Water Treatment Plant - electrical Cass Park Pool - deck completed Southwest Park - yard waste piles East State Street - street, curb, Giles Street Retaining Wall Dryden Road Construction Buffalo/Court Street - curbing repairs will be chipped for mulch sidewalks, complete REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Ferrel reported that the following projects are proceeding: Street Milling - sections of Buffalo, Albany, Meadow, Court, 1� 1 Aurora, State, Elm, Seneca and Green Streets 1 Curb Repairs - Court Street (GIAC area) Steam Trap Replacements - Hall of Justice "Free Weekend Parking" Stickers - being placed on meters Street Striping - Octopus area Washington Park - bush trimming City Cemetery - clean-up East Clinton Street Bridge - sandblasting, painting West State Street Bridge - welding 1992 Budget Preparation REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent of Public Works Ferrel reported on the following items: Scavenger Days aftermath matin Street paving and patching Dryden Road curbing ener for City Hall Handicapped door op Parking Lot Attendant hired Graffiti removal from downtown buildings REPORT OF CITY FORESTER orester, presented slides of several of the Mr. Dan Schmohe, Y planted, the municipal parks in the City, trees that are being P etc. swimming pool areas, the City cemeteries, landscaping, The Board and the Mayor thanked Mr. Schmohe for the presentation. 7/19/ BPW Minutes August 14, 1991 REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent Ferrel reported on the following projects: Street Construction (paving) - Court St, Buffalo St, Elm St Bridge Construction (Octopus) - will work on Tues, Wed, Thur, from 9:00 am - 3:00 pm and may consider night construction Sidewalk Repairs - Woolworth's parking lot entrance Dryden Road - curb work, excavation/storm sewer work Snow Plow Package - out to bid BPW Minutes September 11, 1991 REPORT OF THE ASSISTANT SUPERINTENDENT: Assistant Superintendent Ferrel reported on the following projects: Joint Transit Facility The bid opening for the Joint Transit Facility will be September 16, 1991 with the contract being awarded September 17, 1991. There will be a ground breaking ceremony on October 7, 1991. DPW crews have already begun site preparation. Ithaca Transit will be expanding one of their routes to include Floral Avenue and more of Cornell University. Dryden Road Construction - paving to begin next week South Cayuga Street Bridge repairs Catch Basin installations Hall of Justice - window replacements on 4th floor Woolworth Parking lot study - to begin September 23rd, from 8:15 am to 10:15 am Octopus Bridge repairs - will begin night construction on Sunday from 7:00 pm - 3:00 am. Discussions with County regarding 1992 tipping fees. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported on the following items: The Recycling Center will be relocated off the east end of the Golf Course, between Pier. Road and the railroad tracks. Dryden Road construction is ongoing. There is a crew working on the South Cayuga Street bridge to prepare the abutments for concrete repairs. There is still a crew working on the Octopus bridge deck. The new aerial truck is in. • September 25, 1991 The new Cass Park playground equipment has arrived but will not be installed until the Spring. The Dasher Boards in the rink at Cass Park are being replaced, as well as the compressor. The City is reviewing different options for garbage hauling. One of the options being reviewed is to hire a private hauler. Superior Disposal is setting up a transfer station at the Old Landstrom Plant. They expect to have that operational and to have the permit to haul out of the County by the first of year. They have given the City and estimated figure of $95 - $100 a ton. In response to a request from the Building Department, a crew has boarded up an abandoned building on Cliff Street. The heating systems in all City buildings are currently in operation. The Commons fountain has been turned off. The early morning Parking Study is ongoing, and a report will be forthcoming. There will a Department of Public Works tour on October 5, 1991 for Board of Public Works and Common Council members. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent Ferrel reported on the following projects: Cass Park ice rink - open City buildings/Commons - winterization Fall tree plantings Recycling bins are being distributed Dryden Road - main paving complete North and South Cayuga Street bridges are being repaired. Seneca St. Parking Garage - elevator is currently on a timer, it will not run late at night or on Sundays Crews are working on the violations cited in the Department of Labor inspection. The stop sign for Lake and Monroe Streets has been installed. October 9, 1991 REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Supt. Ferrel reported to the Board onthe following items: There is a budget meeting scheduled for October 15th to review the Water and Sewer budget and the 6% budget cut proposals for the general fund. The Oakwood Lane tank is in service. The tank will have to be re -tested within 60 -90 days. The Town of Ithaca has made their connection to the Elm Street tank for the. Inlet Valley subdivision. Water will not be supplied to the Town until an agreement is signed with the City. The Water and Sewer Department has one crew doing hydrant repairs and the Fire Department is doing testing at this time. The water use restriction will be rescinded next week. The water level is currently 17" below the crest. Lead sampling of residences have been started. Next July monthly testing will be mandated. At this time approximately 20% of the samples are showing higher levels of lead than what is allowed. The City may have to incorporate corrosion control in the water system. The County has set the 1992 tipping fee at $145 a ton. The new trash tags have been ordered. There seems to be an increase in illegal dumping. The matter of increased enforcement will be discussed with the local enforcement agencies. The NYS Department of Labor, Health and Safety Division did an inspection at Streets and Facilities on September 3, 1991. A violation letter has been received, and violations are being worked on at this time. The Building and Maintenance crew have shut down the water systems on the Commons for the winter. The BT Glass building is also being winterized. The street striping program is complete. The Dryden Road project is close to completion. The sidewalks have been installed. The street surfacing project is on-going. The Octopus Bridge patching project will be completed tonight. There has been a crew working on the South Cayuga Street Bridge abuttments. The project should be completed next week. The tree crew is working on dead branch removal. The Cass Park pool has been closed down for the winter. The dasher boards in the ice rink have been replaced and the rink is expected to be open on October 22, 1991. The ground breaking ceremony for the Ithaca Transit facility was held today and excavation will begin tomorrow. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent Ferrel reported on the following projects: Night Crews - leaf pick-up Department of Labor inspection Tree plantings Emergency lighting systems - Southside, Youth Bureau • -4- REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy referred to her memo to the Board regarding Tompkins County juror parking. This matter was referred to the Committee of the Whole for further discussion. REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported that she has drafted a Memorandum of Understanding to Russ Oeschle regarding the new Tompkins County juror parking procedures as the Board requested. REPORT OF THE CITY ATTORNEY: Assistant City Attorney Kennedy reported that the City has contracted with General Code Publishers to recodify the City's ordinances and local laws. All of the Board of .Public Works regulations and charges will be placed together in a separate section of the new Code. General Code Publishers has made certain recommendations and corrections to existing legislation that the Board will have to approve in the near future. p‘o REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy notified the Board that she will be taking time off, but will attend to the requests for information 5 • _she has received from the Board as soon as possible. REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported that she has distributed the most current copy of the construction and operations contract for the proposed transit facility. She suggested that this item be (.; placed on the Committee of the Whole agenda for further review so the Board can make a recommendation to Common Council. REPORT OF CITY ATTORNEY: New Transit Facility Asst. Attorney Kennedy reported that a ribbon cutting ceremony for .the Joint Transit Facility is tentatively scheduled for October 9, 1991. REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported that she met with the Attorneys from the Town of Dryden, the Town of Ithaca and Susan Brock to review the pretreatment law. Due to unresolved questions the Town Attorneys will be preparing alternative suggestions to the law. • REPORT OF THE ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Ferrel reported that the following projects are proceeding: Commons plantings and concrete patching Parking garage wash down and cleaning Street striping Cass Park swimming pool repairs - pool will open on schedule Tree plantings/tree trimming City cemetery clean up Wood Street jungle gym repairs West State Street bridge sandblasting East State Street curbing, driveway and sidewalk replacement Lake Avenue curb and sidewalk repairs Ithaca Transit - Special Olympics bus routes preparation A memo clarifying what items are acceptable for recycling has been prepared and will be distributed to City residents. • -5 a - Youth Bureau Board Commissioner Rusoff reported that the Architect who conducted the acoustical study on the Youth Bureau building is no longer with the architectural firm selected for this job. Sam Cohen has '��\N only been given an initial report of the findings. The Youth 1\ Bureau is withholding $600. from the $3,000. contract until a final report is distributed by the architectural firm. -5b- REPORT OF BOARD LIAISONS: Inlet Island Land Use Committee Commissioner Cox reported that the Inlet Island Land Use Committee should have a series of recommendations to offer Common Council in approximately one month. G�1 Inlet Island Land Use Committee Commissioner Cox reported that the Inlet Island Land Use Committee will be reporting their findings to Common Council in April. Commissioner Cox noted that Alderperson Schroeder has dedicated a lot of time and a tremendous amount of work to this project. • 0\'` 1 -5c - Joint Transit Facility Committee Council Liaison Blanchard reported that the Joint Transit ` \ Facility Committee is planning a trip to Buffalo on February 13, �`5\� 1991 to tour three facilities that were constructed by the 1\ design firm that is being considered for the new facility. UNFINISHED BUSINESS: Transit Consultant Carpenter gave the Board an update on the Transit Facility project. Mr. Carpenter presented design drawings and answered questions regarding the facility. Construction is expected to begin October 1, 1991. REPORT OF BOARD LIAISONS: Joint Transit Facility Committee Commissioner Rusoff reported that UMPTA has reduced the Transit Facility Committee's funding request to $3,150,_000._ which is 1.3.__ ;million dollars less than requested. The City's portion of this deficit is approximately .$300,000. REPORT OF OTHER DEPARTMENT HEADS: Planning Department Deputy Planning and Development Director Herman Sieverding gave the Board a brief update on the Joint Transit Facility project. Mr. n[ Sieverding reported that the completed budget for the transit �1 facility is $6,074,000. The City's share of the budget is �1�1 $594,000., although $16,000. will be deducted for equipment contributions and $346,00 will be deducted for the land, leaving a balance of $232,000. The project will be out for bid approximately August 17, 1991, and the contract should be awarded approximately October 1, 1991 with construction to begin immediately after. An Operations Committee will be formed with seven members, two members from the City, two members from the County, two members from Cornell, and one member from Gadabout. REPORT OF BOARD LIAISONS: Special Joint Subcommittee Commissioner Cox reported that Barbara Eckstrom and Beverly Livesay updated the committee on the County's plans for composting at the Landfill at a recent SJS meeting. Construction of the temporary composting facility at the Lansing site should be complete by October. Commissioner Cox also reported that Attorney Susan Brock has given the SJS a draft of the Industrial Pretreatment and Sewer Use Ordinance. Further discussion followed on possible yard waste collection. APPROVAL OF MINUTES: Approval of Minutes of the February 27, 1991 Board of Public Works Meeting Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the February 27, 1991 Board Public Works meeting be approved with the following correction of trAci\ Page 4, under Report of Board Liaisons, Special Joint Sub- committee, the " Lansing site" should be changed to " Landstrom site". Carried Unanimously Special Joint Subcommittee Commissioner Cox reported that the new Sewer Use Ordinance recommendations will be forthcoming to the Board. Special Joint Sewer Committee Commissioner Cox reported that the SJS confirmed the Board's Resolution which committed the plant to use the County Solid Waste Disposal facilities for sludge composting. Commissioner Cox stated that they are still waiting for the Sewer Use Ordinance which is being reviewed by the attorneys. The Town of Dryden has asked the SJS to consider expanding the Sewer Use Ordinance to include the entire Town of Dryden. Special Joint Subcommittee Commissioner Cox reported that the Town of Dryden would like to buy additional capacity in the Treatment Plant as well as additional capacity outside of the service area. Commissioner Cox also commended the Engineering Office for the design of the Dryden Road project. He noted that they were able to remove traffic signals and still keep the traffic moving smoothly ;and the intersection safe. UNFINISHED BUSINESS: Special Joint Subcommittee Assistant City Attorney Kennedy asked the Board for some direction on how to proceed with the regulations. Commissioners Brandford, Cox and Reeves will meet with Assistant City Attorney Kennedy and the final agreement will be presented to the Board for approval. • -5e - Planning Board Commissioner Berg reported that the Wanzer block development on State and Aurora Streets passed the site .plan review. Construction should begin this Spring. Wegmans will be adding a 15,000 foot addition on to their market. The Planning Board has requested that they also include additional landscaping. Sites to be relandscaped include the parking lot, the store front, land adjacent to Meadow Street, and land next to the inlet. Wegmans will also be contacting the Engineer's Office regarding run-off problems with the storm sewers. REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Berg reported that the Planning Board is reviewing the community participation report that was submitted by the Public Works Procedures Committee. They are reviewing neighborhood organization and participation issues across many areas of City government, not just the Board of Public Works. One suggestion currently being discussed is retaining an intern to research ways of facilitating public participation. [eV Planning and Development Board Commissioner Berg reported that the Planning and Development Board is still reviewing the Elmira Road sidewalk project, and mill present a Resolution in the near future. REPORT OF BOARD LIAISONS: Planning Board Commissioner Berg reported that the Planning Board is continuing discussions regarding Elmira Road sidewalks. REPORT OF COUNCIL LIAISON: Planning and Development Committee Alderperson Blanchard reported that the P&D Committee has discussed the Public Works Procedures Report, and they would like the Board to pick a couple of projects to test the process. Alderperson Blanchard agreed to work with the Board to identify these projects after the budget is adopted and the capital project list is established. Planning and Development Board 'Commissioner Berg reported that the Planning Board passed a Resolution regarding the Elmira Road sidewalk project and discussion will be held at the Committee of the Whole. R Itil�l gL -5f - REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Rusoff reported that the Commons Advisory Board is in the process of renewing Simeon's outdoor dining permit. Charter & Ordinance and Common Council will be considering Simeon's Outdoor Alcoholic Beverage permit renewal. The Board will be notified of the permit issuance. REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Rusoff reported that the art sculpture that was to be originally placed on the Commons, will be placed in the outer entry area of the Shearson Lehman Brothers building. Building Systems Supervisor Jim Miller will supervise the installation of the sculpture to ensure that the power lines in the area are not disrupted, and the sculpture will only be repaired under Jim Miller's supervision. REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Tripp reported that the Six Mile Creek Committee has requested more signage at Six Mile Creek, particularly along the bicycle path and usual swimming areas. The Committee would like the Department of Public Works to stencil a "No Swimming" sign on the brick wall at Van Nattas Dam. Conservation Advisory Council Commissioner Tripp reported that the Conservation Advisory Council is concerned about the Mutual Housing project on the Pogo Parcel. They are hopeful that future amendments to the project will not take additional land away from the proposed park. UNFINISHED BUSINESS: Commissioner Reeves reported that Recycle Ithaca's Bicycles is holding an open house on Saturday, August 17, 1991 at 6:00 pm. Commissioner Reeves also reported that the public information session on the Elmira Road sidewalk project will be held on August 27, 1991 at 7:00 pm in Common Council Chambers, City Hall. Special Joint Sub -Committee Commissioner Cox reported that the Sewer Use Ordinance has been drafted and discussed by the members of the SJS. The drafts have been transmitted to the respective municipal attorneys for review. The SJS hopefully will enact the Ordinance in mid-October. �\ Bicycle Advisory Council Commissioner Tripp reported that there is a memo being forwarded to the Acting Superintendent listing a series of projects that the people on the Bicycle Advisory Council believe are currently hazardous to bicyclists. REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Tripp reported that she has brought a request to the Board for funding of $400.00 for the Six Mile Creek Committee for the year 1992. The request includes $150.00 for signage; $150.00 for maps and $100.00 for mailing. REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Tripp reported that the Six Mile Creek Committee would like the metal bands loosened on the tree that holds the sign marking the wildflower walk. \\Special Joint Sub -Committee Assistant City Attorney Kennedy reported that the Attorneys from the Town of Dryden, Town of Ithaca and the City of Ithaca will be meeting with Susan Brock on November 15, 1991 to review the pretreatment law. Conservation Advisory Council Commissioner Tripp stated that the Conservation Advisory Council would like to know what solvents are currently being used for cleaning the Commons. Bicycle Advisory Council Commissioner Tripp reported that the Bicycle Advisory Council has met with County and area residents to solicit ideas for a comprehensive bicycle plan. • REPORT OF CITY CONTROLLER: City Controller Cafferillo was present for discussion regarding the Transit Supervisor position. Mr. Cafferillo explained that �12 ` the Transit Supervisor position has not been eliminated from the budget, but the funding for the position has been reduced. Due to necessary budgetary cutbacks, Common Council voted to hire Bernie Carpenter back on a part-time contractual basis. The intention is to upgrade the Assistant Transit Supervisor to Assistant Transit Manager and not fill the Asst. Transit Supervisor position. City Controller Cafferillo explained that the City is trying to reduce its staff through attrition and we must take advantage of all the upcoming retirements and try to reorganize City departments so we can provide the same services with less manpower. City Controller Cafferillo also noted that the Board can make a recommendation to the Budget and Administration Committee at any time to reinstate funding for the vacant position and the matter will be reevaluated at that time. The Board of Public Works expressed their displeasure at not being included in the decision making process since these positions are under their charge. They further stated that they would like to be informed of all matters going to the standing committees or Common Council regarding the Department of Public Works so that they will have a chance to respond and offer any objections or recommendations they may have. Further discussion followed regarding initial discussions that will be held at tonight's Budget and Administration Committee meeting concerning combining financial activities in the Youth Bureau and Department of Public Works. REPORT OF CITY CONTROLLER' Deputy City Controller Thayer reported that the Budget and Administration Committee passed the Resolution regarding the replacement of the bucket truck at $54,000. This amount will be charged to the Capital Reserve account. The street sweeper will be purchased this year also. REPORT OF CITY CONTROLLER: Commissioner Berg asked City Controller Cafferillo about the status of the study on °the possible extension of hours for the parking lot attendants. City Controller Cafferillo stated that Deputy Controller Thayer will report on this matter at the next Committee of the Whole meeting. Mayor Nichols stressed that the parking fees are not being raised and the hours of the parking lot are not being extended, but the lot attendants will collect tickets later so the people who park during the day, but leave later, will also have to pay. u\A\ REPORT OF CITY CONTROLLER: Deputy City Controller Thayer reported that the City was awarded a Technical Assistance Study Grant from the New1 91 if notusState ed. Cass Park Office in 1988 that will expire on March 31,seg The study will include the Cass Park Facility,Center.id. compressor building, GIAC, and the Southside Community Based on a review of proposals Controller received Thayer anddiscussions that the with the various firms, Deputy Board select the EME GroNew StudyYork isCity completeetherCitythe willdbe After the Technical Assistance eligible for Energy Conservation Grants for these buildings. Resolution By Commissioner Berg: Seconded by Commissioner Rusoff WHEREAS, the City has been awarded $3,474. in grant funds through the New York State Energy Office to assist localities in funding a Technical Assistance Study for energy improvements to City buildings; now, therefore, be it RESOLVED, That the Mayor be authorized andof directed e13teift to si nuegn a contract for services with the EME Group, New York, New York to perform a Technical Assistance Study, and, be it further RESOLVED, That an amount not to exceed $6,600 be provided from the Capital Reserve #24 to provide Technical Assistance Studies for the Greater Ithaca Activities Center building, the Southside Community Center building, the Cass Park Facility building, and the Cass Park Compressor building. Carried Unanimously REPORT OF CITY CONTROLLER: Deputy City Controller Thayer requested that the Board schedule a public hearing on November 6, 1991 for the Collegetown Special Benefit Assessment District. No Board member objected. Deputy City Controller Thayer also reported that he has received bids for the hand held computers for the parking meter personnel and will award the bid next week. He further explained that these computers may be able to assist the water and sewer department with meter readings in the future. • • • COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that Richard Simberg, from the New York State Department of Transportation has responded to Traffic . ���� Engineer Gombas'letter on behalf of Rachel Finn. NYSDOT will �� conduct a review of the Tops location on Meadow Street concerning pedestrian safety and will report their findings and recommendations to Traffic Engineer Gombas. Acting Superintendent Gray noted that Frank Gombas had also requested that DoT review the Wegmans location on Meadow Street as well. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that his proposal regarding free parking at all meters and parking lots on Saturdays and Sundays received favorable response from the Budget and Administration Committee. The Budget and Administration Committee requested that Downtown Ithaca Inc. begin and maintain an advertising campaign regarding this matter. Mayor Nichols stated that he has drafted a letter to Betsy Park, President of Downtown Ithaca Inc., and stated that the Board is expecting to hear from DII directly before they vote on this issue. Mayor Nichols also reported that he has received a letter from James Lorthridge, Superintendent of the Ithaca City School District regarding the construction problems at South Hill School. Mr. Lorthridge has reviewed the situation with their own administration and their contractors and they contend that the construction was completed properly. Mr. Lorthridge would be interested in attending a meeting that would address the City's concerns. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols read the following letter for the record: "Dear Mr. Mayor, We, the undersigned, are citizens and neighbors concerned about the safety of our community and the people and children who live in the proximity of Center Street and South Plain Street. Recently, one of our elderly neighbors was accident at the above mentioned intersection. traveling west on Center St., going home, when a car that ran the stop sign on South Plain St his neighbors and family rushed to his aid. the 2 occupants of the other car appeared to involved in an auto This gentleman was he was broadsided by . Naturally, many of Fortunately, he and be uninjured. The Police were called and during the investigation 5 more cars ran the same stop sign with a police car sitting right there! We are deeply concerned and petition the City to do something to make this intersection safer. There is a very high concentration of children who live and play on all sides of this intersection, including 2 of my own. Many are very young. We petition the City to install signs indicating that there are children playing in the area. Center St. runs from South Albany St. to North Titus St. It is possible to start at one end and travel to the other end without ever having to stop, which many motorists do at an exceedingly high rate of speed. These people are putting us, our children, our elderly and even our pets in extreme danger! We hold our breath and fear the worst every time we hear tires squeal! We therefore, also petition the City to add stop signs on Center St. at the South Plain St. intersection so we have a four way stop to make everyone slow down and take notice and make our neighborhood a safer one for all who live and play there. Copies of this letter are being sent to the Ithaca Journal, Department of Streets and Facilities, Alderpersons Bob Romanowski and Barbara Blanchard and Representative Eric Lerner. Linda T. Bower 316 Center Street Ithaca, NY 14850" Attached to the letter was a sheet with 18 signatures on it from Center and South Plain Street residents. This matter was referred to the Committee of the Whole for further discussion. • COMMUNICATIONS FROM THE MAYOR: Plans for the Ithaca Commons Reconstruction Ms. Lynne Gifford, Junior Engineer, presented construction plans for the proposed repair project on The Commons. She explained that the repairs will consist of damaged brick and concrete replacements and conduit installations. The proposed project does not include the playground area, as this will be considered as a separate project. The bid opening for the project was on August 27, 1991; Discussion followed on the floor with Ms. Gifford and Acting Supt. Gray answering questions from Board members. Mayor Nichols reminded the Board that the meeting on October 30, 1991 will be held at the Southside Center at 4:30 p.m. COMMUNICATIONS FROM THE MAYOR: op3"I1 Stewart Park Survey_ op3q1 Mayor Nichols reported that he is reviewing the results of the Stewart Park user survey. He stated that the majority of users are non-residents, and he will begin discussions early next year, of possibly charging entrance fees to Stewart Park for non-residents, to pay for the upkeep of the Park. 1992 Budget Mayor Nichols reported that he will be presenting the 1992 budget at the Common Council Committee of the Whole meeting on October 30, 1991. He stated that he will be aiming for 6% cuts to balance the budget. He further explained that it is still unknown how much funding the City will receive in 1992 from the State government. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported that the Elmira Road Business Association applauded the Department of Public Works for their snow removal efforts during the last storm. Alderperson Blanchard also noted that the West Hill residents are very pleased with the DPW trash handlers in their area. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported that she has received 3 surveys back from the North Willow Avenue business owners regarding changing the name of that section of Willow Avenue. McPherson Sailing Products, Donohue -Halverson and the Waterfront have voiced their opposition to this name change. Barbara Blanchard, 1st Ward Alderperson addressed the Board regarding several concerns from her constituents. Alderperson Blanchard reported that people in the South Plain Street area have mentioned that they have heard a noise at night which sounds like a type of pump. She asked that staff try to identify that sound and see if there is any way it can be stopped at night so residents of that area will not be disturbed. Alderperson Blanchard alsoaskedthe Board what the policy is for parking on Cliff Street. Commissioner Berg will research this subject and report back to the Board. Alderperson Blanchard noted that residents are having trouble identifying what kinds of\plastics are recyclable and what kinds are not,- and also wondered if non-compostable waste (bones, skin, etc.) could be wrapped in newspaper and put in the garbage without a plastic liner. Assistant City Attorney Kennedy noted that newspaper that has been reused for household purposes can't be recycled, so that would not be in violation of the recycling ordinance. Alderperson Blanchard requested that staff investigate the possibility of prohibiting parking at the meters on the south side of the 600 block of West State Street from 7:OOam - 9:OOam, due to early morning traffic problems in that area. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported on the following: South Hill Recreationway The Town of Ithaca has received a grant from the New York State Office of Parks, Recreation and Historic Preservation to build a pedestrian/pos;sible bicycle recreationway on South Hill. To fulfill the requirements of this grant however, the Town must show that they have a long term easement through City watershed property \ l June 5, to end the recreationway on CoddingtRoad. Co nmonmeeting.Council will\� be considering this matter at their the Board's concerns and \3#' Liaison Blanchard would like to take recommendations to the Common Council Committee of the Whole meeting next Wednesday for discussion. Commissioner Reeves requested that this matter be discussed further so the at thechance next Committeeeiheof the memorandume feunderrstandingBwith therd lhave Town. a chance to revs Downtown Visions Task Force Recommendations Council Liaison Blanchard requested that the Board place the following recommendations from the Downtown Visions Task Force on the Committee of the Whole agenda for future discussion: Installing improved signage on downtown streets and State routes informing drivers of the location of the Commons and parking areas in the central business district. Place suggestion boxes in downtown locations to solicit ideas for improvements and post othetthe susgestionson the Cand responses in the bulletin board boxes below Install emergency telephones on the Commons. Review the times and places of trash removal on the Commons. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard thanked the Board for their work on the Town of Ithaca Recreationway easement. The Town will contact the City with additional items for discussion regarding this project shortly. Robert Gonet, of New York State Parks, Recreation, and Historic Preservation, Finger Lakes Region, has requested a small meeting with Town and City representatives to work out the details of this easement. Council Liaison Blanchard suggested that a member of the Board of Public Works be present at that meeting. c,Q\\ REPORT OF COUNCIL LIAISON: Council Liaison Blanchard reported that she has asked Alderpersons Hoffman and Peterson to attend the Executive Session scheduled at the end of the meeting. o\'` REPORT OF COMMON COUNCIL LIAISON: Common Council Liaison Blanchard reported on the following: Peter Weed will be making a presentation on the Elmira Road sidewalk project to the Planning and Development Board at either a special meeting in August, or at their September 24, 1991 meeting. New York State Conference of Mayors is sponsoring their'annual Main Street Conference in Ithaca next week. This group strives to promote Main Street development. A meeting will be set up shortly with Shirley Raffensperger of the Town of Ithaca to see if the Town would be interested in petitioning the State, along with the City, to lower the speed limit on Route 79 on West Hill as it enters the City. Council Liaison Blanchard requested that this item be added to the Committee of the Whole agenda for further discussion. REPORT OF COMMON COUNCIL LIAISON: Elmira Road Sidewalk - Information Meeting Alderperson Blanchard reported that the Planning and Development Board will hold a public information meeting on the Elmira Road sidewalk program on August 27 at 7:00 p.m. in Council Chambers. Route 96 Alderperson Blanchard stated that on the Common Council Committee of the Whole agenda for this evening, the Council has a resolution regarding Route 96 improvements - parking on the east side of Fulton. Street between Esty Street and the .Buffalo Street intersection. The Department of Transportation has asked the City as a part of the Route 96 project, to state that at such time as the level of service on Fulton Street falls to a level "D", which is a volume of 17,500 cars per day, that the City would agree to eliminate parking on the east side of Fulton Street. Alderperson Blanchard stated that since our zoning ordinance requires off-street parking, we would like DoT to help the City build some off-street parking facilities for the residents in the area at such time as it becomes necessary to remove that parking. She stated that she is sure the Council will pass the ,resolution that is being presented and Planning and Development Director VanCort is checking to see if DoT would respond to that request. Discussion followed on the floor. REPORT OF COUNCIL LIAISON: Commissioner Reeves reported that Alderpersons Blanchard and Romanowski will be meeting with residents of Cleveland Avenue this Saturday and will be distributing pamphlets and telling them about the next Committee of the Whole meeting which is scheduled at the Southside Center. �1 REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported that the Planning and Development Committee voted 4 - 1 to refer the question of purchasing two parcels in the Six Mile Creek area to Common Council. 041?( REPORT OF COUNCIL LIAISON: The Planning and Development Committee formed a committee to review the future bridge project from the City Court facility to Woolworth's parking lot and would like Board of Public Works representation. Council Liaison Blanchard suggested interested parties meet with Deputy Planning and Development Director Sieverding for more details. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard congratulated Mayor Nichols on his re-election as Mayor and Co,,nissioner Berg on his election to Common Council. i4 Council Liaison Blanchard explained the origination of the Resolution requesting space for the Tompkins County Food Network. She requested that the Board refer the Resolution to the Committee of the Whole when representatives from the Food Network can be present for further discussion. The Board suggested that Alderperson Blanchard also discuss this Resolution with the Fire Department to see if one of their stations may be used for this purpose. • -9- COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Neil Golder, 4th Ward Alderperson addressed the Board to discuss two matters involving the Disability Advisory Council. Alderperson Golder requested that the Board appoint a Liaison to the DAC. He also inquired about the status of the automatic door for City Hall. Mayor Nichols stated that he will discuss the Liaison appointment to the Disability Advisory Council with the Board members. Acting Assistant Superintendent Ferrel stated that he will consult with Jim Miller about the status of the automatic door and will relay the information to Alderperson Golder. REPORT OF BOARD LIAISONS: Commissioner Reeves reported that a representative of the Disability Advisory Council was present at the last Common Council meeting and raised some issues that the Board should review. The \ DAC representative mentioned that it is illegal for the City to ``\1� hold a public information session in a place that is not accessible •(\\ to handicapped people. Commissioner Reeves noted that the Board was not aware'that the Ichabod Lounge is not handicapped accessible when they scheduled the public information session on the Elmira Road sidewalk project. The Disability Advisory Council will be addressing the Board with suggestions for snow removal on curb cuts and crosswalks. The Disability Advisory Council is also concerned with the curb cuts around Stewart Park and especially near the restrooms, wheelchairs can't get to the ramp, or access the lawn areas. Acting Assistant Superintendent Ferrel will be touring the park with a member of the DAC. Disability Advisory Council The Disability Advisory Council will report back to the Board on the issue of height of parking meters, and will also make snow removal procedure recommendations to the Board for curb cuts an sidewalks. Commissioner Tripp also reported that the Conservation Advisory Council, Circle Greenway and Citizens to Save our Parks will; forward recommendations regarding the Inlet mowing policy. Disability Advisory Council Commissioner Tripp reported that she will be serving as Board Liaison to the Disability Advisory Council. REPORT OF BOARD LIAISONS: I�J�IyI Disability Advisory Council Commissioner Tripp reported that the Disability Advisory Council has recommended a height of 43" from the ground to the coin slot for parking meters. Brenda Kuhn, John Merritt and Alderperson Neil Golder representing the Disability Advisory Council requested to be placed on the December 4, 1991 Committee of the Whole agenda to discuss snow and ice removal procedures. Alderperson Golder explained that the Disability Advisory Council has decreased the size of the target area for sidewalk and curb cut snow removal to approximately four blocks, between Buffalo, Green, Geneva and Aurora Streets. Alderperson Golder further explained the vagueness of the Snow Removal Ordinance and suggested that the Board offer input to the Charter and Ordinance Committee_ during the revision of this Ordinance. Commissioner Reeves stated that she will be meeting with Alderperson Peterson and Assistant Superintendent Ferrel regarding the Snow Removal Ordinance. She also suggested that the Disability Advisory Council be prepared to offer suggestions regarding how the Department can fund the snow removal program in view of the recent budget cuts. REPORT OF BOARD LIAISONS: Disability Advisory Council/Six Mile Creek Committee Commissioner Tripp reported that the Disability Advisory Council I1,I0M and the Six Mile Creek Committee are working jointly with Dan Schmoe to design a 50 yard handicapped accessible path into the wildflower preserve. • • REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects: Silt dam - surveys, gravel removal complete Air (formaldehyde) testing at water plant Base radio station installation Transit Facility - water/sewer installations Water/Sewer negotiations with Town of Ithaca Wastewater Treatment Plant - 1991 inspection will be held 12-5-91 it/z,obj REPORT OF ASST. SUPERINTENDENT FOR WATER & SEWER: 'Assistant Superintendent for Water & Sewer Shimer reported on the following projects: Water Treatment Plant. -.inspection by Tompkins County Health Dept. .2/h'/i additional sampling is required. New York State Department of Labor - inspected the Clinton Street work site and issued minor violations - additional training is required for workers. Hydrant testing Water & Sewer Regulations - Review and future update BOARD OF PUBLIC WORKS BPW miscellaneous items PAGE 1 Report of Superintendent 2 Report of Asst. Superintendent - Streets and Facilities 3 Report of City Pig}' }r Attorney Report of Board Liaisons: Youth Bureau 5a Inlet Island 5b Joint Transit Facility :5c: SJS 5d Planning Board 5e 4 Report of City Controller Report of Mayor Report of Council Liaison 6 7 8 Disability Advisory Council concerns 9 Report of Asst Supt. of Water & Sewer 10 •