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HomeMy WebLinkAbout1994• REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: Snow removal - pump stations, tank sites, fire hydrants, assist DPW crews Water Main breaks - Aurora Street, Elmwood/Dryden Road Utility Bridge work RFP's for water system Modeling study - mapping 65% complete Water & Sewer had thirteen employees with perfect attendance in 1993 REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: Water Meter Freeze Ups - 35 water meters have frozen in the last week and a half. That represents approximately .6% of the services in the City. Normally only three or four meters freeze up a year. Water Main Breaks - There are water main breaks on Elm Street, Green Street, and Willow Avenue. There are also several main breaks that the crews have yet to discover. Sewer Treatment Plant - SJS approved a re-evaluation of the industrial limits. A consultant will be working on that. Monitoring Equipment - A consultant will be installing monitoring equipment in the flow stations so that information can be received back by modem at a computer in the Wastewater Treatment Plant. REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: Water hydrants have been shoveled out and marked There were six major water main breaks so far in February - 200 hours of overtime has been expended Sewer stoppage at Linden and Delaware Avenues Three employees off due to work related injuries kos\'' REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: Grossman's frozen water main 12 water main breaks so far in 1994 Utility Bridge consultant work Modeling study-- mapping nearly complete and verified' -- Hydrant Flow testing to be done in March Water System RFP is proceeding r ' REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported following: P on the South Cayuga Street water main break; Ithaca Plaza water main break; Buttermilk Falls area.water main break; Snow removal; Water Study Consultant interviews; ;Sludge disposal options and costs; Videotaping sewers; Utility Bridge design • 1Gilq 4 :REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Asst. Superintendent Fabbroni reported to the Board on the :following: RFP for Water System Study 3 Water Main breaks, Sewer Main blockages Consolidation discussions Sewer Construction program W.W.T.P. - Sludge alternatives being discussed with the County. Energy Grant discussed at SJS meeting Settling tanks investigation study Equipment lists need to be discussed with Deputy Controller Thayer REPORT OF ASSISTANT SUPT. OF WATER AND SEWER: 'Assistant Superintendent Fabbroni reported to the Board on the following items: Lake water level 1 1/2 feet below last year at this time; Wood Street Playground Project - design is finished; Wal-Mart DEIS consultant proposals; Electronic Meter proposals; Highway inventory for preventive maintenance is nearly complete; 7 Water Main breaks have been repaired; Headworks study at the Treatment Plant; Digestive Tank drainage being done to remove plastics; Clear Well roof repairs; W&S Bridge (near plant) design proposals; RFP to study water system. REPORT. OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER Assistant Superintendent Fabbroni reported tot he Board on the following:. Hydraulic study of the water system in progress; Gorge Ranger to begin work for the season; Sewer line program. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Fabbroni reported to the Board on the following: Utility Bridge Emergency - During the week of May 1, it was determined by Superintendent Gray and Assistant Superintendent Fabbroni that one corner of the utility bridge had settled three feet and seemed to be wedged in a location where it would stay for some time. On Sunday, May 8, the bridge fell into the creek. We lost about a million gallons out of our water system in approximately 2 1/2 hours. The cooperation that was given by the Town of Ithaca, NYSE& G, and everyone else involved was greatly appreciated. Commissioner Reeves will send a note of thanks to everyone that helped in the emergency. Main Line Work - Stewart Avenue has been finished. Second Street is in the process of being done and Hector Street, then Oxford Place is next on the agenda for main line work. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Superintendent Gray reported to the Board on the following: The valve exercise program is underway. One-third of the 400 water valves in the City system have been checked. There has been a 15% failure rate. • Sewer projects are nearing completion. • REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Fabbroni reported to the Board on the following items: Sewer Work - Sewer construction has been completed on Stewart Avenue, Second Street, Oxford Place and a section of Hector Street. The clean up work will start this week. Flow Testing - Started on June 22, 1994. REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Fabbroni reported on the following Flow testing - identified 45 defective valves, 24 already replaced In -House Training for Hydraulic Water System Model. Gravel removal - gravel catch Street repairs from sewer work YES/Cornell Work-study Students Giles Street/Buffalo Street Pump .Station Work Utility Bridge Refurbishing REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Fabbroni reported to the Board on the following: Silt Dam work ongoing; Water main break on University Avenue; Utility bridge re -furbished; In the area of Wegman's, TOPS, K -Mart and the Sherwin Williams building there is an opportunity to tie all those quite large water systems together with some benefit to the public system. Staff is working on the budget and it should be ready for the Board next week; 6 v-ilq4 • REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Fabbroni reported to the Board on the following items: Silt Dam off Burns Road being worked on Turner Place water problems being worked on Utility Bridge by Super 8 Motel being worked on Sludge Lagoons at Wastewater Treatment Plant Route 96 meeting with State Changes that will be made with the Route 96 project REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Fabbroni reported to the Board on the 'following items: Utility bridge project; Cornell system connection is complete for an exchange of water; Silt Dam work is one-third completed; Easement arrangements are being finalized for water lines to some lands north of Cascadilla Street and south of Commercial Avenue; The issue of water and sewer lines west of Meadow Street and east of the Octopus is one major project for the city to look at in regard to the D.o.T project: Meetings with DEC are continuing regarding the chlorine spill at the WaterTreatment Plant. REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent Fabbroni reported on the following projects: Lagoon reconstruction Water valve replacements Still well installation - German Cross Road Route 96 related service connections Equipment relocation to accommodate Drop -In Center Water main breaks Silt dam work Dam road work Modeling project - final report due within the month • • • REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Fabbroni reported on the following: Silt dam work Water in -take cleaning DEC - chlorine spill discussions Water valve replacements Water service requests Route 13 interceptor County grant - would offer $80,000 for landslide repairs Route 96 utilities negotiations REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: Hydraulic modeling - nearly complete Route 96 - utilities coordination Day Care Center - building preparation/equipment removal Silt Dam dredging - postponed until Spring due to weather Gravel removal Route 13/First Street - water/sewer work Giles Street pump station Valve replacements nearly complete Videotaping water lines 26 water main breaks in 1994 • COMMUNICATIONS FROM THE MAYOR: Mayor Nichols read the following letter dated February 3, 1994, to Town of Ithaca Supervisor John Whitcomb: "The City has been very disappointed by the lack of response from the Town of Ithaca to our numerous requests for information about the areas in the Town that are currently being served by the Ithaca Area Wastewater Treatment Facility. At the regular monthly meetings of the SJS during the past year we have been told that the map was "almost finished" and would be provided "next month". As you know the SJS is presently discussing revisions in the Intermunicipal Wastewater Agreement as well as requests for service by other municipalities. It is impossible for us to proceed in any sensible way with these discussions when we are not fully aware of the present situation. We are of course anxious to reach a mutually satisfactory agreement. As partners in a joint enterprise that serves our metropolitan area, we want to work together to iron out difficulties now, and to avoid costly and unnecessary confrontation. The first step in working towards that end is an accurate understanding of where we currently stand. I hope that you can proceed promptly to give us the information which I believe you have in hand." ,Mayor Nichols stated that he has spoken to James Shug, Town of Dryden, who indicated that Mr. Whitcomb has directed the Town 4101,Engineer to proceed with this request. WATER, SEWER, AND SOLID WASTE ITEMS: Request Approval of Disposal Rates for Trucked Waste at Ithaca Area Wastewater Treatment Plant By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the Sewer Joint Subcommittee, based upon the Plant Operator's recommendations, approved disposal rates at its January 411 24th meeting for trucked waste to the Ithaca Area Wastewater Treatment facility; now, therefore, be it RESOLVED, That the Board of Public Works approves the following disposal rates of trucked waste to the Ithaca Area Wastewater Treatment facility as recommended by the Sewer Joint Subcommittee: Trucked Septage: Base Cost: $19.50 Tipping Fee: $20.85 County Fee: $10.00 $50.35 per 1,000 gallons A One Dollar ($1) Administrative Cost will be added by County per load) Trucked Waste to Headworks: Cost: $.75 per pound of BOD A Six Dollar ($6) minimum will be charged In -County A Ten Dollar ($10) minimum will be charged Out -of -County 1111Trucked Waste to Septage Receiving: I Base Cost: Tipping Fee: County Fee: $19.50 per 1,000 gallons $ .125 per pound of solids* $10.00 per 1,000 gallons A One Dollar ($1) Administrative Cost will be added by County per load. * If solids are less than two percent (2%), tipping fee charges will be adjusted as follows: A Six Dollar ($6) Minimum will be charged per 1,000 gallons In -County and a Ten Dollar ($10) Minimum will be charged per 1,000 gallons Out -of -County, and be it further RESOLVED, That said proposal rates are based on a County tipping fee of $50 per wet ton and will be adjusted accordingly as the County tipping fee is changed. Carried Unanimously • Request Approval of Local Limits Development Review Contract for Ithaca Area Wastewater Treatment Plant By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Ithaca Area Wastewater Treatment Plant has received proposals to perform engineering services for the Local Limits Development Review, and WHEREAS, the Ithaca Area Wastewater Treatment Plant staff has reviewed the proposals and recommended that the engineering firm of Blasland, Bouch & Lee, Inc. to perform the Local Limits Development Review at a cost not to exceed $4,500., and be it further RESOLVED, That the contract services provided shall include the following: 1. Design a supplemental sampling and analysis program for Ithaca Area Wastewater Treatment Plant and contributory significant industrial users to permit recalculation of maximum allowable headworks loading. 2. Attend a meeting with City staff and Cornell University to define the wastewater flow contribution. 3. Review existing Cornell University flow contribution. 4. Recalculate the maximum allowable headwork loading to develop revised local limits. 5. Prepare and submit to the City a report summarizing the findings of the local limits development review, and be it further RESOLVED, That said funds will be derived from existing Joint Activity budget amounts. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: A. Request for Expungement of Water and Sewer Bill for 314 Hook Place By Commissioner Reeves: .Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request to expunge a sewer bill for the vacant building at 314 Hook Place, and WHEREAS, the Water and Sewer Division was able to determine that the large April 1, 1994 bill was a result of a ruptured water line and recommends that the sewer portion of the bill be expunged; now, therefore, be it RESOLVED, That the Board of Public Works agrees to expunge a total of $313.11 from the sewer portion of account #81-0186951, 314 Hook Place, along with any late fee that has been incurred. Supt. Gray stated that this type of matter, as long as it is technical and doesn't exceed a certain dollar value, Asst. Supt. Fabbroni and he will handle it internally rather than bringing it before the Board. Carried Unanimously B. Request for Expungement of Water and Sewer Bill for 528 North Albany Street By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the City sent notice of a past due water and sewer bill in the amount of $114.84 covering several quarters in 1993, to Allen Akers for his:. property at 528 North Albany Street in March 1994, and. WHEREAS, Mr. Akers has responded that he visited the Chamberlain's Office in January, 1994 to collect this kind of information in preparation for a (successful) law suit in February against the tenant, at which time he was told twice that there were no outstanding bills, and WHEREAS, Debbie Parsons has confirmed this, indicating that the accounts were being transferred to another accounting system for tracking, and explained that due to limitations in the existing software the accounts are marked "paid" when transferred to close them out in the initial system; now, therefore, be it RESOLVED, That bill no. 5762 dated March 8, 1994 to Allen Akers in the amount of $114.84 be expunged and that staff research changes in the accounting system which will avoid this type of misinformation in the future. WATER, SEWER AND SOLID WASTE ITEMS: A. Request for Expungement of Water and Sewer Bill By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, Suzanne Fine, owner of 803 South Plain Street, has requested that the Board of Public Works expunge her water and sewer bill for replacement of the clay tile sewer lateral, and WHEREAS, Ms. Fine feels that circumstances beyond her control caused two breaks in the line, including heavy equipment during road construction, detoured traffic onto South Plain Street and a street tree which she had previously requested to be removed, and WHEREAS, the city's policy for replacement of clay tile is to bill the homeowner, which Ms. Fine was made aware of before the work took place; now, therefore, be it RESOLVED, That the Board of Public Works has reviewed the request qtly -P4 and Ms. Fine's concerns, and be it further CO,n4i r)utA RESOLVED, That the Board is willing to expunge $707.33, or one- half, of Ms. Fine's bill of $1,414.66 since it is possible that unusual circumstances contributed to the breaks in the sewer line. Discussion followed on the floor with Superintendent Gray answering questions from Board members. A vote on the resolution resulted as follows: Aye (1) - Tripp Nays (4) - Seligmann, Rusoff, Smith, Gerard Motion Failed (1-4) Resolution to Deny Expungement By Commissioner Rusoff: Seconded by Commissioner Smith )RESOLVED, That the request of Ms. Suzanne Fine, for expungement of a water and sewer bill at 803 South Plain Street be denied. Ayes (4) - Seligmann, Rusoff, Smith, Gerard Nay (1) - Tripp Carried (4-1) WATER, SEWER, AND SOLID WASTE ITEMS: Request to Expunge Water and Sewer Bill for 317 S. Cayuga Street In 1950, remote meter reading devices were installed at the property at 317 South Cayuga Street. The bill for the March - June quarter of 1994 for apartment. 2N showed an unusual amount of water used. The owner of the building, John Augustine, made several changes in the apartment and felt that any problem that existed was repaired. The next quarter billing indicated the problem still existed. Upon investigation, it was found that the remote readers were labeled erroneously based on information made available at the site during the installation. Once this was discovered, measures were taken to repair leaks found in apartment 1N. Resolution By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, John Augustine, owner of 317 South Cayuga Street, has requested that the Board of Public Works expunge the excessive water and sewer bill of $443.06 (account number 51-0064249) for apartment 1N; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves the expungement of $443.06 of the water and sewer bill for 317 South Cayuga Street, apartment 1N. . Discussion followed on the floor regarding the history of this matter. , pv-0 • • • 5b Amending Resolution By Commissioner Reeves: RESOLVED, That the Resolved clause be Amended to read as follows: RESOLVED, That the Board of Public Works hereby agrees to expunge one half of .Mr. Augustine's water and sewer bill ($221.53) for 317 South Cayuga Street, .apartment 1N. . Motion Failed for Lack of a Second Amending Resolution By Commissioner Seligmann: Seconded by Commissioner Gerard RESOLVED, That the Resolved clause be Amended to read as follows: RESOLVED, That the Board of Public Works hereby approves the expungement of $400.00 of the water and sewer bill for 317 South Cayuga Street, apartment 1N. Carried Unanimously Main Motion as Amended A vote on the 'Main Motion as Amended resulted as follows: Carried Unanimously • • • WATER, SEWER AND SOLID WASTE ITEMS A. Authorization to submit an "Intention to Propose" for Sludge Drying Equipment By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the City of Ithaca, Department of Public Works on behalf of the Ithaca Area,Wastewater Treatment Facility is interested in exploring the financial and technical feasibility of generating electricity from a natural gas generator and using the waste heat to further reduce the water content of sludge through a grant with NYSERDA, and WHEREAS, AS, the projected local cost of such a study, exclusive of in-kind services performed by existing staff, is under $10,000, and WHEREAS, NYSEG will be approached to co-sponsor and further share this local cost; now, therefore, be it RESOLVED, That the Superintendent of Public Works be authorized to sign and submit an "Intention to Propose" for this project to NYS Energy Research and Development Authority by June 1, 1994, and to act as the City responsible official in charge and authorized signature for this project. Discussion followed. A vote on the resolution resulted as follows: Carried Unanimously • • • Water and Sewer Rates for 1995 By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed the proposed 1995 water and sewer budgets and the proposed rate increase for support of that budget; now, therefore, be it RESOLVED, That the City water and sewer rates, effective with bills rendered and payable January 1, 1995, be established at $1.40 (currently $1.27) per 100 cubic feet of water and $1.62 (currently $1.47) per 100 cubic feet of sewage, and be it further RESOLVED, That outside water rates effective with bills rendered and payable January 1, 1995 be established at $1.75 (rate and a quarter) per 100 cubic feet of water. Carried Unanimously • • • Replacement of Water & Sewer Lines Within the Route 96 Proiect by NYS DoT By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, City staff has met with the New York State Department of Transportation regarding replacement of water lines on Fulton Street in conjunction with the Route 96 project, and WHEREAS, the State is willing to install a 6" line while the City is asking for a 12" line, the State is willing to accommodate the City if the City agrees to pay the difference in the installation; now, therefore, be it RESOLVED, That the Board of Public Works approves of the installation of new water lines on Fulton Street between South Meadow and Court Streets and installation of new water lines on West Buffalo Street from North Meadow Street to Fulton Street, and, be it further RESOLVED, That the Mayor, Superintendent and Assistant Superintendent be authorized to negotiate final costs and to sign the necessary agreements to conform to the State's requirements provided the costs are deemed appropriate and the costs are covered by Capital Projects 506 and 606 authorized for $500,000. in the 1995 budget. Discussion followed on the floor regarding the Route 96 project as it relates the City's water and sewer system. Superintendent Gray noted how quickly the utilities negotiations are proceeding and requested that additional wording be added to the Resolution to accommodate these negotiations. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the last Resolved clause be Amended to read as follows: RESOLVED, That the Mayor, Superintendent and Assistant Superintendent be authorized to negotiate final costs and to sign the necessary agreements to conform to the State's requirements for this, and any related work, provided the costs are deemed appropriate and the costs are covered by Capital Projects 506 and 606 authorized for $500,000. in the 1995 budget. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously WATER,. SEWER AND SOLID WASTE ITEMS:. Water and Sewer Projects During Route 96 Reconstruction By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, the Assistant Superintendent of Public Works for Water and Sewer is working with NYSDoT to address water and sewer issues resulting from the reconstruction of Route 96, as well as to preserve opportunities to replace and upgrade the existing facilities in the project area, and WHEREAS, the Superintendent of .Public Works has reviewed the current level of financing available for the anticipated replacements and improvements during thisproject with the City Controller and has recommended increases; now, therefore, be it RESOLVED, That the "Board of Public Works recommends that the current Capital Projects for Water Distribution System and. Sewer Collection System Improvements (CP 506, $500,000 and CP 606, '$500,000) be increased to $1,000,000 and .$2,000,000 respectively. Carried Unanimously • • , WATER & SEWER PAGE Report of Asst. Supt.f Water and Sewer 1 • SJS Items 2 Request Approval of Disposal Rates for Trucked Waste at IAWWTP 3 Request Approval of Local Limits Development Review Contract for IAWWTP - 4 Request for Expungement of Water and Sewer Bill 5. Authorization to submit an "Intention to Propose" for Sludge 6 Water and Sewer Rates 1995 7 Replacement of. W&S Lines within the Route: 96 Project by DOT 8 REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Snow Removal - DPW crews worked 970 hours of overtime, $16,000. has been expended to date in salaries, overtime, equipment rental (3 dump trucks) and Manpower (3 laborers hired to shovel sidewalks) Plow Truck/Salt truck down for repairs Tree planting grant preparation - Old Elmira Road Green Street Ramp repairs Stewart Park railroad crossing island City Hall basement renovations REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Snow Removal Efforts - Seasonal Manpower laborers were hired to help clear sidewalks and remove snow. Trucks have also been hired to remove snow in the City. Home owners who did not clear their sidewalks, are being billed for DPW services. Tree Planting on Elmira Road - The City has received an $11,000 grant from the Small Business Association for continuing the Elmira Road tree planting project that has been ongoing for the last two years. Monroe Tree Service - Currently working on contract for the department on difficult projects regarding trees which City crews are not trained for or don't have the proper equipment. They will be working about two weeks at a cost of approximately $8,000. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Snow Removal/Sidewalk complaints Snow Removal budget is low - $3,000. out of $50,000. is left in sand and salt budget. The Board may want to review salt policies. Monroe Tree Surgeon work - complete Trash tag violations Bus purchases will be delayed due to the new design of buses and gross vehicle weight allowances. City Hall painting Water & Sewer detour signs being made for main breaks Street sign replacements Equipment repairs REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: !Asst. Superintendent of Streets & Facilities Ferrel reported on the following: 0Snow removal report on storm of March 2 and 3; ;-$26,000 negative balance - not including last storm (last storm 'cost approximately $50,000); the total cost for 1994 if normal ;weather occurs should be approximately $128,000. 'Discussion followed on the floor. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the' following: Snow removal activities Storm sewer problems Pot -hole problems Cass Park Rink shut down for season Tree crews will resume work shortly Work schedules are being prepared to match personnel Spring trees for planting have been ordered All -Way Stop at South Plain Street and South Titus Avenue to be installed Request for bus service at Wegman's New Federal Law on random testing for bus personnel North American Snow Conference being held. Asst. Supt Ferrel will attend REPORT OF ASSISTANT SUPT. OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Street Cleaning has started; Giles Street job has been re -opened; Lawn repairs from plow damage being done; Arbor Day Celebration - at Bryant Park on April 29, 1994; Volunteer planting on Old Elmira Road project on April 23, 1994; Citizen Pruners being trained by John Freideborn; Golf Course opening delayed due to water; Bus purchase grant approval; GIAC - Crews are building a First Aid room; Roof Repairs needed - Streets & Facilities Maintenance Building and the Southside Building; Sign Replacements being worked on; Street Striping; Equipment bids; Yard Waste collection work has started. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: 'Assistant :.Superintendent Ferrel reported to the Board on the following: North American Snow Conference in Milwaukee last week; 4�?'��� Bare root tree planting program; Arbor Day ceremony scheduled at GIAC pool; Earth Day Clean-up - Stewart Park, City Cemetery and the Ithaca Falls area; Cornell area clean-up is scheduled for the coming weekend; City Golf Course opened for the season last Saturday; Use of Cass Park ballfields; Building systems boiler inspection; Inspection of parking garages scheduled for May 9; Sign Shop started street striping this week; Giles Street landslide project; Yard Waste program; Seasonal change -over of vehicles now complete. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following: •Giles Street officially opened on Monday Storm Drain repairs are taking place on Ferris Place Repairs to the lower end of Hector Street will begin next week 900 block of Stewart Avenue - Retaining wall collapsed last week Spring cleaning concluded last week Asphalt patching has started Commons - new bike racks installed - repairs were made to steps on fountain Graffiti in the Seneca Street Ramp was cleaned up Electrical work is being done on Commons Electrical box at Cass Park pool house was replaced Flashing light at Ithaca/Elmwood was replaced due to an accident Sign Shop is working on center line markings and crosswalks New paver has been ordered and expected in 3 to 4 weeks Clean up of Collegetown has become a daily routine due to pre - graduation parties Tree crew is assisting in the opening of the pools, they'll begin tree trimming in about two weeks Agreements with' DOT for Stewart Park entrances are ready for the Mayor's signature One quarter of the S&F crews are at W&S doing pipeline operations, and supervisors are asking for more staffing • ,525 REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following: Giles Street - will be re -opened next week for traffic. Spring Cleaning - is in progress. Parking Meters - being re -installed in the T.J. Miller lot. Cliff Street Curbing - The curb crew is doing sidewalks on Cliff Street. Commons Bricks - The Building Sylstems crew is replacing and repairing bricks on the Commons. Bike Racks - New bike racks are being installed in Bank Alley on the Commons. Commons Flower Plantings - Flowers will not be planted on the Commons until after the Ithaca Festival. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Z.3sistant Superintendent Ferrel reported to the Board on the following: Ithaca Festival; Hector Street project has started; Storm drainage installation on Hector Street finished; West Buffalo Street Bridge sink hole found; Alex Haley Pool will open Monday, Cass Park Pool will open 6/24; Flowers being planted on the Commons; Center line striping being done; Therm spill reconstruction project has started; Wood Street Park playground equipment being reviewed; Iplg 4 REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Commons Fountain - Was turned on June 22, 1994 Pools - Alex Haley pool is open. Cass Park is due to open at the end of the week Sign Shop is working on Center Line Striping Hector Street - Base paving starting this week. Should be re- opened by July 4. Sink Holes - have been found on West Buffalo Street, Cliff Street and Gun Shop Hill Cass Park Shuttle service - starts July 6 NYS DoT projects on Green and Seneca Streets are due to start work next week. Meetings are ongoing re. parking, etc. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: A crew is working on the gravel base job on Triphammer Road; N1b194 The patch crew is working on Mitchell Street and Second Street; The Cass Park roofing project is being worked on this week; Several streets will be paved the week of August 22nd; The Blue Light system is being discussed with Police Chief McEwen; Copies of the budget hopefully will be to the Board on August 17th. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following: Street paving program is ongoing; Stewart Avenue brick replacement; Triphammer Road being paved; Sign Shop crew is striping crosswalks and parking lots; Fall shifts for buses to begin this coming weekend; Creek cleaning/run off problems last Friday. Creek near high school flooded over. On Spencer Road we lost the retaining wall for the creek that comes down on the back side of where Valley Lumber is. Sal Pirro has requested trash cans to be placed on his property in the West End. Alderperson Booth has requested that the Board consider a flashing light on Mitchell Street where the city sidewalk goes up one side of the street and passes the city line and stops. On the opposite side of the street the town has installed a path and a lot of students are crossing the street at that site. Assistant Superintendent Ferrel handed out copies of the corrected budget. 241' Discussion followed on the floor regarding Mr. Pirro's request for trash cans. • REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Triphammer Road re -opened last Friday East State Street from Mitchell to City line was paved last week Giles to Columbia Street has been paved Second Street was paved over the sewer excavation area Willow Avenue overlaid from the railroad tracks to Pier Road Oxford Place being stripped of asphalt Stewart Avenue bricks being worked on Asphalt being installed on the path leading from Brandon Place to Valley Road South Cayuga Street Bridge over Six Mile Creek will be closed for 2-3 weeks for bridge deck repairs Seneca Street Ramp step repairs Nancy Oltz and Asst. Supt Ferrel attended a seminar in Binghamton about a new drug/alcohol testing mandate through the federal government, which will affect the department, effective January 1, 1995. It is mandated but the City will be expected to fund it itself so Asst. Supt. Ferrel will be adding something to the budget for the cost of that. Supt. Gray stated that this mandate will not be only for bus drivers. It will involve all safety sensitive divisions of the department. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the • following items: The department is gea_in up f:r the winter season; 'Cass Park (in front: of Hangar Theatre) ditch cleaning is in 'progress; Bridge deck work ic ongoing. 'l he South Cayuga Street bridge deck has been re-openec:7 'Turner/Hillview•storm drain has been repaired; ,South Aurora Street near Grandview will be worked on next week for ;improved storm drainage; The contractor has the basketball court in and is grading off around the area and the sidewalk contractor has a great percentage of the sidewalk installed at the Wood Street Park; Cass Park Ice Rink will be open on October 18th; A Vacancy Review Committee meeting is scheduled next week regarding the City Forester position; Building crews have been working on boilers and all heating systems are now operational. The GIAC boilerwas replaced and is up and running at this point; The City Electrician has been working on the Hillview traffic signals. • REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent;Ferrel reported on the following projects: Granitecurb island installation at Stewart Park Curb work/tree planters on Old Elmira Road AuroraStreet storm sewer extension South Cayuga Street utility patch Lake Street bridge deck repairs Seasonal layoffs Snow crew begins next week Bear root plantings - S. Titus Ave, S. Plain St, Wood St Park Wood Street Park Project - complete except plantings Winter equipment preparation Bus bid specifications REPORT OF ASST. SUPERINTENDENT OF STREETS &FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: \\� Erosion control project (Flood Channel/Seneca St) - completed \`�\ Orchard Place/Eddy Street - steps removed/new guardrail installed (Shade Tree Advisory Comm. to plant perennials in Spring) Streets & Facilities - grounds clean-up project Sand & salt stockpiles - in good condition Salt bid preparation City Forester position.- has been posted Tree trimming & removal Equipment maintenance Yard waste pick-up - December 16, 1994 last day until Spring Youth Bureau - building maintenance Sign Shop - reducing sign backlog & making snow emergency signs W. State St. - Christmas lights installed Buffalo St - school flashers to be installed within two weeks All of 1994 equipment has been delivered Fleet Management computer program is in operation Extensive discussion followed on the floor regarding proposed snow emergency routes and lots. The Superintendent's office will contact the Police Department to discuss this matter further and report back to the Board. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following: Route 89/Hangar Theater drainage ditch clean-up - beaver dam was removed as it posed a potential flood hazard Seacord Property clean-up Seasonal maintenance projects Thurston Avenue meter zone signage German Cross Road monitoring station Meadow Street lighting Buffalo Sti`eet flashing lights Christmas Tree pick-up - first few weeks of January 1995.Transit fare changes • • NEW BUSINESS:: Snow Removal Assistant Superintendent Ferrel noted the number of complaints he has received regarding the department's snow removal efforts during •� the last storm. He asked the Board to review a list of removal operations and'prioritize them as a guide for snow the department. Further discussion followed on the enforcement of odd/even parking during snow emergencies. The Board referred this matter to the Committee of the Whole for further discussion. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Snow Covered Sidewalks, Crosswalks Roey Thorpe, Fifth Ward Alderperson, read a letter from Bob Marra, 142 Linn Street, which stated his concerns regarding snow removal procedures for sidewalks and crosswalks. He feels that too much emphasis is placed on plowing the streets and some of that time should be used on clearing the sidewalks and crosswalks for pedestrians. He also believes the current Snow Removal Ordinance which mandates homeowners to clear their sidewalks is ineffective. UNFINISHED BUSINESS: Snow Removal Priorities Mayor Nichols stated that a meeting has been scheduled for Friday with DPW staff, City Attorney, Police Chief and Fire Chief to discuss snow removal procedures. Discussion followed regarding complaints about the condition of the streets and sidewalks in the City after the latest snow storm and the methods the City has available to handle those conditions. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Snow Removal John Efroymson, 2nd Ward Alderperson, spoke to the Board regarding sidewalk and curb cut snow removal procedures. He stated that it is often difficult for homeowners to keep these areas clear when plows continue to fill them in with heavy snow and ice. He further stated that many City sidewalks and curb cuts also have not been cleared and render blocks impassable. Mayor Nichols stated that the current goal is to hire temporary manpower to clear City sidewalks and curb cuts. This will be funded by the snow removal fees charged to homeowners that do not clear their sidewalks. Designation of Emergency Snow Routes By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works, in accordance with the Resolution of Common Council adopted February 2, 1994, designates the following streets as emergency snow routes, and these streets shall be marked as required for public information and proper enforcement. Emergency Snow Routes - 1994 Albany Street - Green Street to Elmira Road Aurora Street - South City line to Green Street Cayuga Street - North City line to Green Street Cliff Street - West City line to Octopus Court Street - University Avenue to North Cayuga Street Elmira Road - South City line to Albany Street Green Street - Meadow Street to East State Street Hector Street - West City line to Octopus Hudson Street - Coddington Road to Aurora Street Ithaca Road - Mitchell Street to Ithaca Road Meadow Street - Elmira Road to North City line Mitchell Street - State Street to Ithaca Road Seneca Street - East State Street to West State Street State Street - Octopus to Meadow Street State Street - Tuning Fork to East City line University Avenue - Court Street to Lake Avenue Commissioner Reeves stated that she will not support this Resolution as the Fire Chief and Police Chief have not reviewed this list. Motion to Refer By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Designation of Emergency Snow Routes Resolution be referred to the February 16, 1994 Committee of the Whole meeting when the Board will have Power to Act. Carried Unanimously COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE THE BOARD. Pat Frantz, 433 W. Buffalo St., addressed the Board concerning snow removal. She explained. that the amount of snow plowed into her sidewalk this past winter was uncalled for. She suggested that the plows slow down in the future to avoid the situation. REPORT OF SPECIAL COMMITTEES: Commissioner Reeves reported on a meeting with Tompkins County Senior Citizens Council on September 21 regarding various agencies 8106' in the City who are interested in providing volunteer services for snow removal for the elderly and handicapped. • • • Designation of Emergency Snow Routes By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works, in accordance with the Resolution of Common Council adopted February 2, 1994, designates the following streets as emergency snow routes: EMERGENCY SNOW ROUTES Albany Street - Green Street to Elmira Road Aurora Street - S. City line to Green Street Cayuga Street - N. City line to Green Street Cliff Street - W. City line to Octopus Court Street - University Avenue to N. Cayuga Street Elmira Road - S. City line to Albany Street Green Street - Meadow Street to E. State. Street Hector Street - W. City line to Octopus Hudson Street - Coddington Road to Aurora Street Ithaca Road - Mitchell Street to City line Meadow Street - Elmira Road to N. City line Mitchell Street - E. State Street to Ithaca Road Seneca Street - E. State Street - W. State Street State Street - Octopus to Meadow Street State Street - Tuning Fork to E. City line University Avenue:- Court Street to Lake Avenue and these streets shall be marked as required for public information and proper enforcement, and, be it further 'RESOLVED, That the DPW shall work with the Police and Fire to refine and coordinate the concept of emergency 4IVdepartmentd routes and the primary routes within the response hierarchy of 'safety, commerce and convenience. ;Discussion followed on the floor regarding primary and emergency !routes, and towing policies.. 'A vote on the Resolution resulted as follows: Carried Unanimously Qt±c updc- -C� I/2.5/ 95 REPORT OF SPECIAL COMMITTEES: Emergency Pedestrian Snow Routes Commissioner Gerard reported that he met with Assistant Superintendent Ferrel to discuss thepossibility of pedestrian snow emergency routes. Commissioner. Gerard stated that he is proposing that two streets running East & West, and two streets running North & South, along with the bridges, be designated as emergency routes for pedestrians. He proposed that only. one side of the street be designated, and that the DPW would not be responsible for maintaining the sidewalks, but would supplement whatever the homeowners have not done. Assistant Superintendent Ferrel noted the DPW manpower limitations. Commissioner Seligmann spoke against the proposal stating that he did not feel that the City should be encouraging people to be out during a snow emergency. He also stated .that he did not think this proposal was fair to the homeowners on the designated streets as they would be billed for the work the DPW completed, while other residents had more time to clear their sidewalks. Commissioners Smith and Gerard suggested that the homeowners on the designated streets not be billed for this service. Commissioner Gerard will submit a.written proposal to the Board. • 1HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Request to Expunge Sidewalk Assessment for 218 Delaware Avenue Amil By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Mr. James Iacovelli, 218 Delaware Avenue, received a sidewalk assessment in 1992 for work done in 1987, and !WHEREAS, staff has reviewed records and the property in question, 'and has determined that 245.2 square feet of sidewalk were repaired during the 1987 Sidewalk Program following all the required notifications; now, therefore, be it 'RESOLVED, That the Board of Public Works hereby denies Mr. Iacovelli's request to expunge the sidewalk assessment for $759.05 for 218 Delaware Avenue. • • Extensive discussion followed on the floor regarding the history of this matter. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Resolved clause be amended to read as follows: RESOLVED, That the Board of Public Works hereby approves Mr. Iacovelli's request to expunge the sidewalk assessment for $759.05 for 218 Delaware Avenue. Ayes (4) - Rusoff, Smith, Tripp, Gerard Nays (2) - Reeves, Brandford Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Ayes (4) - Rusoff, Smith, Tripp, Gerard Nays (2) - Reeves, Brandford Carried Carried Request to Expunge Sidewalk Assessment for 710 Stewart Avenue Mr. Geoffrey Banfield, in a conversation with the City Chamberlain, stated that he appeared before the Board and it was agreed that he did not owe the assessment. Following all the usual notices, several site visits and conversations about the work with Mr. Banfield's workman, the City replaced 325 square feet of sidewalk at 710 Stewart Avenue on July 17, 1989. Mr. Banfield is currently being billed for 300 square feet. The difference appears to represent a block of sidewalk that was removed by the City to install a handicap ramp at the intersection of Stewart Avenue and Willard Way in the fall of 1989. There is no record that the Board expunged the bill for this sidewalk repair. Resolution By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, Mr. Geoffrey Banfield, owner of 710 Stewart Avenue, received a revised sidewalk assessment in 1992 for work done in 1989, and WHEREAS, staff has reviewed the files and has determined that the work was done following all the required notifications; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies Mr. Banfield's request to expunge the sidewalk assessment for $1012.50 for 710 Stewart Avenue. Discussion followed on the floor regarding the history of this matter. A vote on the resolution resulted as follows: Carried Unanimously et,h4 • B. Request for Expungement for Snow/Ice Removal - 419 Wyckoff Avenue By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request to expunge a sidewalk snow/ice removal bill from Owen O'Neill, owner of 419 Wyckoff Avenue stating that the property was properly maintained, and WHEREAS, the Board has reviewed staff's response to Mr. O'Neill; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies the request based on Assistant Superintendent Ferrel's letter dated March 17, 1994 which indicates that the crew removed a substantial amount of snow and ice from the walk. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request for Expungement for Snow/Ice Removal - 217-219 First Street By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request to expunge a sidewalk snow/ice removal bill from Kathi Monroe, owner of 217-219 First. Street, and WHEREAS, Ms. Monroe's letter stated that under the lease, her tenants are responsible and had cleared the walks, and WHEREAS, the Board has reviewed staff's response as well as other site observations at that address; now, therefore be it RESOLVED, That the Board hereby denies Ms. Monroe's request to expunge the snow/ice removal bill for 217-219 First Street based on Assistant Superintendent Ferrel's letter dated March 16, 1994 which indicated that 90 feet of walk was cleared. Carried Unanimously gIZq Z7.19 B. Sidewalk Assessment for 1992 Sidewalks at 112 W. Marshall Street By Commissioner Reeves: Seconded by Commissioner Tripp U(gglq4 WHEREAS, the owners of 112 Marshall Street, Victoria Romanoff and Sarah Adams, have protested the assessment added to their property taxes related to sidewalk work done during 1992 at 112, West Marshall Street, and WHEREAS, a hearing was initially held on that matter in front of the Board of Public Works on February 2, 1994, at which time the property owners appeared, and WHEREAS, based on information obtained from the property owners and from city staff, the board has found the following facts to be true: that in April of 1991 Creig Hebdon from the City Engineer's office sent 112 W. Marshall Street a defective sidewalk notice estimating 550 square feet of sidewalk work, of which 300 square, feet was the homeowners responsibility. The notice explained the city's 25% administrative charge, encouraged the property owner to have the work done themselves, and notified the owners that a permit was required if they decided to do the work themselves. that in the early Summer 1991 Ms. Romanoff visited Creig Hebdon with questions about the sidewalk program. Creig explained the program and gave the property owner the usual packet of information (with permit application, technical specs and patching instructions) after Ms. Romanoff said they would do the work themselves - literally. Creig said that if the work was not done by the owners that it would be done by the city in 1992. that in early August 1992 notice was left at 112 West Marshall Street that the sidewalk work would begin the next week. that in late August 1992 Ms. Romanoff called to complain that the contractor was not supplying the full four inches; that he was using a 2x4 giving 3 1/2" depth. Creig visited the site and satisfied himself that the distance from the top of the form work to the compacted base was a minimum of 4". A few days later, he got a phone call that the contractor had not provided the proper curing. Creig explained that the contractor was using a spray on membrane to cure and seal the concrete. Ms. Romanoff felt it should be wet cured and covered. After visiting the site, Creig requested that the contractor provide additional protection using polyethylene. The contractor complied. 297 square feet of "homeowner" sidewalk were replaced as well as 260 square feet of "tree damage" sidewalk. That work was completed before Aug. 31, 1992. that at some time in August of 1992 Sarah Adams called F&J Masonry directly because the property owners had additional work they wanted done, and requested that the walks not be done until they spoke. Ms. Romanoff followed up on Aug. 21, 1992 with a request for an estimate for the work. An estimate was apparently written on August 31, 1992. A $500 down payment was apparently paid by the owners on Sept. 8, 1992 and a bill was prepared for the balance of the estimated work, dated Sept. 12, 1992. The down payment accompanied a letter of complaint written by Ms. Romanoff to F&J dated Sept. 6, 1992. No signed contract between _the owners and F,& J has been produced. No permit was requested for or issued for private work at the property. that in October 1992 the city was billed for a portion of the 1992 sidewalk work including the 297 square feet of "homeowner" sidewalk at 112 W. Marshall Street. The tree damaged work had been paid in the previous bill of Sept. 8, 1992. that in November 1992 notices were sent out to the property owners concerning the work done in the 1992 sidewalk program. It outlined work done and cost for each address and requested an connection the property owner might have. No response was received from the owners of 112 W. Marshall Street to this notice. that in March 1993 this board approved the assessments and forwarded them to Common Council for collection. that in April 1993 the Common Council adopted the assessments and forwarded them for collection. The Chamberlain's Office issued bills to the owners with lump sum and five year annualized payment methods outlined. The due dates were October and June 1993, respectively. that in September 1993 a notice was sent out to the owners confirming the October due date and stating that any bills still due after November 4, 1993 would be put on the taxes in January 1994. that in November 1993 Creig Hebdon was contacted by Ms. Romanoff asking to meet and discuss the assessment. Creig suggested right after Thanksgiving. that in December 1993 Creig met with the property owner and explained the usual procedure, the 25% administration fee and the sidewalk assessments. At that time, Creig found out for the first time that Ms. Romanoff apparently had a contract with F & J to do some or all of the same work which the city had paid for, that the owner wasn't happy with the work and that she had items she still wanted fixed. Creig explained that the basic work had already been paid for, that if she submitted a reasonable bill for repair of the sprung gate he would try and settle the matter (because he was closing out the following years contract with the same contractor), that he was not aware of the contract between the owners and F & J, that no permit had been issued for private work at that address, and that the only hope of changing the bill would be if the BPW agreed to remove the administrative fee. He didn't consider that this was already a tax levy and no longer in the board's domain. that in January 1994 this board received a letter from the owners requesting a review of this matter. that after the February 2, 1994 hearing before the board with the property owners, the board requested a legal opinion on the liability of the city for any work done by the contractor \cct4 • • • 3G under private contract with the owners and the ability of the board to alter the assessments after Common Council had acted, and 6/9,2 lei Li Caul vi.uad WHEREAS, the City Attorney's Office provided an opinion that the city could not assume responsibility for work done under private contract and that the board could not alter the assessment, but could if it chose, make a recommendation to Common Council that the assessment be altered; now, therefore be it RESOLVED, That the property owners' request for an alteration in the assessment is denied for the following reasons: All of the proper procedures were followed with all the necessary notices designed to avoid problems of this kind and the property owners failed to respond in a timely fashion to those notices. The city undertook the work at 112 W. Marshall Street, has inspected, accepted and paid for the work as a routine part of the sidewalk program. It appears that the estimate and contract were prepared during or after the city work. Neither the owners nor F & J informed the city and the contractor billed the city for the work. The city received complaints about the work and satisfied itself about the work prior to paying for it. No mention was ever made of a separate contract until the Fall of 1993. No permits were issued for private work. Since the assessment has been adopted by Common Council the board has no authority to change the assessment and the board does not believe that a recommendation to Common Council that the assessment be changed is warranted. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (4) - Reeves, Tripp, Seligmann, Mayor Nichols Abstention (1) - Gerard Carried (4-0-1) Request to Expunge Snow Removal Bill for 223 North Albany Street Mr. Karl Paulnack, owner of 223 North Albany Street, was present to address the Board concerning the recent snow fall and subsequent snow removal by City crews. Mr. Paulnack explained that when he became the property owner in August, 1993, he researched all the I laws that would affect him as a homeowner, including the snow removal law. He told the Board that within 24 hours of the first snow fall, he removed the snow to the best of his abilities. He made a path equivalent to two shovels wide, in addition to removing the snow from the handicap ramps. On Wednesday, January 12, 1994, a City crew stopped at his property and removed the snow in response to a complaint. Neighboring sidewalks were left snow covered. Resolution By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, Mr. Karl Paulnack, 223 North Albany Street, feels that he made appropriate attempts to remove snow from his sidewalk during the first two weeks of January, 1994, and WHEREAS, Mr. Paulnack does not feel that the City Code specifies how clear the sidewalk must be and that his efforts were reasonable and conformed with that of his neighborhood; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants Mr. Paulnack's request and directs staff to terminate the billing process on the snow removal bill for 223 North Albany Street. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request for Expungement for Snow/Ice Removal By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request to expunge a sidewalk snow/ice removal bill from Kalit Chu, owner of 207 Prospect Street, and WHEREAS, Mr. Chu's letter of February 14, 1994 explained that his records show that the walk was cleared on January 26, 1994, and that even if there was snow on the walk, it must have fallen less that 24 hours prior to the department's work clearing the walk, and WHEREAS, a review of department records shows that only a few inches of snow was received on January 25, 1994 and that the addresses on either side of 207 Prospect did not require cleaning, and WHEREAS, a check with the Cornell's Climatological- Laboratory provided a figure of 2.5 inches of snow between 8:00 a.m. January 25 and 8:00 a.m. on January 26th; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies Mr. Chu's request based on staff's report that 207 Prospect Street was cleared of approximately 8-10 inches of snow. Ayes (4) - Rusoff, Brandford, Reeves, Gerard Nay (1) - Tripp Carried COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE BOARD: Snow Removal Bill Mr. Dan Gardner, 318-320 Pleasant Street, spoke to the Board regarding a bill he received for snow removal from his sidewalk .this past winter. He would like to know if his neighbors were also ticketed Asst. Supt. Ferrel stated that he will get the information to Mr. Gardner and the matter will be discussed at the next Committee of the Whole meeting. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: David Gardner, 318-320 Pleasant Street, addressed the regarding a snow removal bill he received from the City. qg • Board 1111 \D1AC HIGHWAY, STREETS, AND SIDEWALK ITEMS: Request for Snow Removal Bill for 318-320 Pleasant Street By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works received a request to expunge the snow removal bill for 318-320 Pleasant Street; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants the. request to expunge the snow removal bill for 318-320 Pleasant Street. Discussion followed on the floor with Mt. Gardner questioning the fairness of this bill as no other property on his street had a shoveled path that was wide enough for wheelchair passage. He further noted that the City curbcuts were plowed in during this same time. Superintendent Gray noted that the Department of Public Works did not perform any private work until the City work was completed. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Resolved clause be amended, and a new Resolved ,clause be added to read as follows: RESOLVED, That the Board of Public Works hereby denies the request to expunge the snow removal bill for 318-320 Pleasant Street, and, be it further RESOLVED, That the Board of Public Works waives any additional interest charges on the original bill. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Ayes (5) Tripp, Reeves, Seligmann, Gerard, Smith Nays (0) Abstention (1) Rusoff Carried • Stewart Park Entrance Joanne Cornish -Epps, Chair of the Parks Commission, spoke to the Board regarding the proposed railroad crossing arms at the entrance of Stewart Park. She stated that the Parks Commission is concerned about the visual aspect of this project as improvements have recently been made to that area. She further stated that the Commission would like to be involved in the planning process of this project. Asst. Superintendent Ferrel stated that Conrail has jurisdiction over that area, and the State is aware that several Board members, as well as the Parks Commission, are not in favor of this project.. He explained that the installation of railroad crossing arms is part of a federal grant that the State is administering. The State will reimburse the City if an island, identical to the existing one, is built on the northwest side of the railroad tracks. If the City elects'not to install an island, the area will be striped at the City's expense. He further explained that the State would like a Resolution accepting the proposed project, and giving approval to proceed. Upon further discussion the Board referred this matter to the City Attorney to interpret the City's legal rights. CREEKS, BRIDGES, AND PARKS ITEMS: Stewart Park Railroad Crossing WHEREAS, the New York State Department of Transportation proposes to improve the rail -highway crossing at the Stewart Park entrance, and WHEREAS, the New York State Department of.Transportation proposes to fully fund the improvements, and WHEREAS, the proposed improvements necessitate minor alterations to the highway on which the crossing is located, and WHEREAS, the highway on which the crossing is located are under the jurisdiction of this municipality (except for the Stewart Park entrance crossing which is under the jurisdiction of Consolidated Rail Corporation said municipality having requested our assistance in modifying the crossing); now, therefore, be it RESOLVED, That the City of Ithaca, Board of Public Works does hereby agree to carry out the highway alterations subject to full reimbursement from the State of New York, and, be it further RESOLVED, That Mr. William J. Gray, P.E., Superintendent of Public Works, is hereby authorized and directed to enter into an agreement with the New York State Department of Transportation for the purposes of carrying out said highway alteration. Motion to Table By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Stewart Park Railroad Crossing Resolution'be tabled until further information is available from the City Attorney's office. Carried Unanimously D. Stewart Park Railroad Crossing By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the New York State Department of Transportation proposes to improve the rail -highway crossing at the Stewart Park Entrance, and WHEREAS, the New York State Department of Transportation proposes to fully fund the improvements, and WHEREAS, the proposed improvements necessitate minor alterations to the highway on which the crossing is located, and WHEREAS, the highway on which the crossings are located are under the jurisdiction of this municipality (except for the Stewart Park crossing which is under the jurisdiction of Consolidated Rail Corporation and the State of New York having requested our assistance in modifying the crossing); now, therefore, be it RESOLVED, That the Board of Public Works does hereby agree to carry out the highway alterations subject to full reimbursement from the State of New York, and be it further RESOLVED, That Mayor Benjamin Nichols is hereby authorized and directed to enter into an agreement with the New York State Department of Transportation for the purposes of carrying out said highway alteration. Carried. Unanimously • • Bike Racks, Push Buttons for Crosswalks Mr. David Nutter, representing the Bicycle Advisory Committee, spoke to the Board regarding the need for push buttons for crosswalks on Route 13 at the Willow Avenue and Old Elmira Road intersections. Mr. Nutter also stated that 2 bicycle racks on the Commons have been damaged by snow plows and need to be repaired by Spring. UNFINISHED BUSINESS: Discussion of Salt Policy at the Committee of the Whole Meeting ,Commissioner Reeves reported that the Board renewed their support • of the present salt policy at the February 16, 1994 Committee of the Whole meeting. She stated that the Department of Public Works has continuously used the low salt policy which was established in ;1986, and that the Board saw no reason to take any action and ,encouraged the Department to continue with its current mode of !operation. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Clearing of Snow jjH 0,Barbara Blanchard, 316 Brookfield Road, thanked the Department of5 Public Works workers for helping her when her car got stuckin3I driveway during the last snow storm. She stated that they were extremely helpful and she appreciated their prompt and caring ! attitude. • • • • HIGHWAYS„STREETS AND SIDEWALK ITEMS: A. Maintenance of Route 96 Lighting By Commissioner Smith: Seconded by Commissioner Tripp Resolution of the Board of Public Works of the City of Ithaca agreeing to maintain, repair, and energize a Highway Lighting System on or along State Highway/Arterial Interstate within the geographical jurisdiction of the City, such highway identified as Route 96 Improvement, Meadow Street to DuBois Road, P.I.N. 3047.04, County of Tompkins: WHEREAS, the State of New York Department of Transportation proposes to construct a State Highway/Arterial/Interstate identified as Route 96 Improvement, Meadow Street to DuBois Road, P.I.N. 3047.04, County of Tompkins, a portion of the said arterial is within the geographical jurisdiction of the City of Ithaca, and WHEREAS, the City of Ithaca approves of such project and desires to have a highway lighting system on such highway within its geographical jurisdiction, and WHEREAS, the State of New York has agreed to provide as.a part of the project the following items in connection with a street lighting system: 1. Underground duct system, including conduits, pull boxes, hand holes and drainage pockets. 2. Ducts, pullboxes and anchor bolts or structures. 3. Foundation for light standards. 4. .Light standards and bracket arms. 5. Luminaries, wiring, switches, ballasts and other components necessary to complete the lighting system, provided that the City of Ithaca agrees to complete, maintain, repair and energize that portion of the highway lighting system which is within its jurisdiction for a period of 20 years or until such time as the COMMISSIONER, in his discretion, determines that such lighting and/or the maintenance of such lighting system is no longer necessary for such Highway/Arterial/Interstate; now, therefore, be it RESOLVED, That the City of Ithaca approves of the above subject project, and be it further RESOLVED, That the City of Ithaca shall maintain. repair and energize such highway lighting system, and be it further RESOLVED, That the exact plan for the design and placement of the additional proposed lighting is subject to the approval of the Superintendent of Public Works, and be it further RESOLVED, That the Board of Public Works of the City hereby authorizes the Mayor of the City of Ithaca to enter into and execute an Agreement with the State of New York by and through the Commissioner of Transportation to commit the City of Ithaca to o� maintain, at its own expense, the lighting system on the above VN - identified project, such agreement to provide that the maintenance VY -A\\$ shall include the repair and replacement of equipment and the furnishing of electric current for the lighting system, and be it further RESOLVED, That the Clerk of the City of Ithaca is hereby directed to transmit five (5) certified copies of the foregoing resolution to the State Department of Transportation. Carried Unanimously s , • B. Capital Project for Street Reconstruction By Commissioner Smith: Seconded by Commissioner Rusoff This year to date snow removal expenses require adjustments to the Department budget in order to cover the costs of many activities. It is estimated that $200,000 must be added to the snow removal account and several support accounts in order to cover expenses to the years end. In order to provide the necessary funding it is proposed to transfer operating capital from the highway account materials line and to establish a capital project to fund the paving activities for this year. WHEREAS, the snow removal costs for 1994 have exceeded the years budgeted amount and additional funding is requested to cover snow removal expenses through years end; now therefore, be it RESOLVED, That the Board of Public Works requests that $200,000 be transferred from Highway Account (A5111) line items in order to cover the 1994 expenses for snow removal, and be it further RESOLVED, That the Board requests that a Capital Project be established in order to fund street paving during 1994, and be it further RESOLVED, That the following of street projects be incorporated into the resolution: CAPITAL PROJECT ASPHALT WORK ESTIMATES 0.1 PROJECT MATERIALS LABOR EQUIPMENT East State Street $18,400 $ 7,936 $ 3,904 Mitchell Street to City Line 10,443 sq. yds. Patch, prep., overlay • Washington Street Hudson Place 3,583 sq. yds. Hook Place 1,333 sq. yds. Base, binder, top West Village Place Elm Street to Housing Project Willow Avenue Rt. 13 to Pier Road 2,220 sq. yds. Park Place 1,733 sq. yds. Hyers Street 1,333 sq. yds. 1,733 sq. yds. 9,400 3,968 1,952 15,750 6,144 3,312 3,360 1,280 976 5,824 1,408 976 3,050 896 976 2,346 896 976 3,050 896 976 --). Aurora Street 'Prospect North to Bridge 1,555 sq. yds. Prospect Street IPD to Aurora 2,844 sq. yds. Totals Total Materials Total Labor Total Equipment Total Cost Mitchell Street Curve realignment (contract work) Grand Total Discussion followed on the floor. A vote on the resolution resulted 2,736 5,005 $68,961 $68,961 27,648 16,976 $113,585 $ 90,000 $203,585 as follows: 1,664 976 2,560 1,952 $27,648 $16,976 Carried Unanimously II C. 1993 Sidewalk Assessments By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the 1993 Sidewalk Program did not include any work other than that which was the City's responsibility; now, therefore be it RESOLVED, That the Board of Public Works hereby declares that there are no Sidewalk Assessments to be collected for the 1993 Sidewalk Program and forwards this declaration to the City Clerk and the City Chamberlain for their information, and be it further RESOLVED, That the Board directs staff to work with the City Chamberlain and City Attorney to develop a billing process under which future sidewalk work undertaken for private property owners can be billed directly to them following completion of the work. Carried Unanimously D. Stewart Avenue Stabilization By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, a landslide occurred in the 900 block of Stewart Avenue during April, 1993, which threatens the stability of Stewart Avenue, and WHEREAS, the city wishes to undertake a project to preserve Stewart Avenue and to provide long term stability to this area which is adjacent to a 1977 landslide repair undertaken by the city, and WHEREAS, the city submitted this as Project 11 in its application to the New York State 1993 Disaster Relief Program and received partial funding for the amount of ($348,000 x 58.257% __ $202,734; now, therefore, be it RESOLVED, That the Board of Public Works request that the Budget and Administration Committee create a Capital Project in the amount of $202,734 and directs staff to proceed with design and bidding of the work once the Capital Project is established, and be it further RESOLVED, That staff prepare any necessary budget adjustment for consideration as soon as adequate information is available. Supt. Gray stated that in the first Resolved Clause he would like the amount to read the full $.348,000, not the portion of it that was funded, $202,734. This is a correction coming back from the Budget and Administration Committee. No Board member objected to the change, therefore the resolution shall read $348,000. A vote on the Main Motion as Amended resulted as follows: Carried Unanimously NEW BUSINESS Solid Waste Issues Mayor Nichols reported that there was a meeting with the County regarding the court ruling against flow control. The county announced that the tipping fee would be reduced to $55 per ton. V Asst. Supt. Ferrel noted that the city is a small portion of the county haulers. The entire county generates 40,000 tons while the city's portion is only 3,300 tons. This item will be further discussed as future meetings. Paul Sayvetz, 201 Elm Street, addressed the Board regarding the new trash tag fees. Mr. Sayvetz feels that the price of the tags should be reduced to equal the actual tipping fess. He further feels that City Officials should explain to the public where the additional money collected from the sale of trash tags goes. (Ogg 'WATER, SEWER, AND SOLID WASTE ITEMS: Trash Tag Rate Reduction By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, Tompkins County has lowered their tipping fee from $105. per ton to $55. per ton, and WHEREAS, the Board of .Public Works feels that the trash tag fee should reflect the tipping fee imposed by the County; now, therefore, be it 'RESOLVED, That the Board of Public Works sets trash tag rates of • $2.75 for each 35 lb trash tag (6 for $16.50) and $1.70 for each 20 lb trash tag (6 for $10.20) -starting August 1, 1994, and, be it further RESOLVED, That the Board authorizes the use of the surplus of 1993 'tags for the 1994 period in order to avoid added cost and time in printing. Superintendent Gray noted that the City Chamberlain suggested that the figure for the 20 lb trash tag be rounded off to $1.75 a piece or 6 for $10.50, so that her staff would not have to work with the additional change. City Controller Cafferillo explained that the Solid Waste budget .figures for 1994 were based on 1993 trash tag purchases. To date in 1994 City residents are buying less tags overall, and more half tags than full tags. Tipping fees represent 33% of the solid waste budget. City Controller Cafferillo noted that the 1995 tipping fees are expected to be increased slightly, so he has incorporated this increase into the new trash tag rate. City Controller Cafferillo also noted that the County recycling contract is still unsettled which may also be an adjustment to the solid waste budget. A vote on the Resolution resulted as follows: • Carried Unanimously • • • WATER, SEWER AND SOLID WASTE ITEMS: Commissioner Reeves noted that she has received calls from Barbara Eckstrom asking about a "Clean-up Week" for 1995. The Board will review the request from the County. • • • Trash Can Improvements on theCommons and Collegetown By Commissioner Tripp: Seconded by Commissioner Smith WHEREAS, the Board of Public Works has been requested to improve the appearance of City trash cans, including cans on the Commons and in Collegetown; now, therefore be it RESOLVED, That the Board of Public Works requests the Art and Design Committee to review and make recommendations on the appearance of City trash cans, including cans on the Commons and Collegetown, and, be it further RESOLVED, That the Board requests staff to develop guidelines for the trash cans, including durability, security and cost. Carried Unanimously • • S & F/REFUSE PAGE Report of Asst. Supt. of Streets and Facilities 1 Emergency Snow Routes 2 Request to Expunge Sidewalk Assessment 3 Request to Expunge Snow Removal Bill 4 Stewart Park Railroad Crossing 5 Bike R , Push Buttons for Crosswalks 6 Discussion of Salt Policy at the COW Meeting 7 Thank You: for Snow Clearings 8 9 Maintenance of Route 96 Street Lighting Capital Project for Street Reconstruction 10 11 1993 SidewalKAssessments Stewart Avenue Stabilization 12 Trash Tag Reduction 13 Clean Up Week 14 Trash Can Improvements on the Commons and Collegetown 15 • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Easement at 146 East State Street By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the new owners of 146 East State Street have approached both the City and the Tompkins County Trust Company seeking permission to install a fire escape on the back of their building, and WHEREAS, the City does not claim ownership of the alley that 146 East State Street wishes to encroach on, but does not object to the installation of a fire escape, and WHEREAS, staff and the Ithaca Police Department both have concerns about the proposed fixed stairway design of the fire escape; now, therefore, be it RESOLVED, That the Board of Public Works agrees to grant an easement for a fire escape north of 146 East State Street (tax parcel No. 70-2-13) insofar as the City may be an owner, and be it further RESOLVED, That the Mayor is authorized to sign a final agreement, negotiated by the City Attorney, which is mutually acceptable to staff, the Ithaca Police Department and Tompkins County Trust Company. (A/0\1513‘ Extensive discussion followed on the floor with Superintendent Gray •voicing his concerns regarding a fixed stairway leading up the back of the bank building. A vote on the resolution resulted as follows: Ayes (4) - Brandford, Smith, Reeves, Gerard Nay (1) - Tripp Carried (4-1) 12. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Request for Easement at 140 East Spencer Street - Alternate Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, a recent survey has been completed for the property at 61°1°14 140 East Spencer Street, presently owned by Bernadine Fauls. Said survey shows that the existing porch encroaches within the city's right of way by an amount which varies between .6 and 1.5 feet, and WHEREAS, an agreement has been drawn up by Ms. Fauls' attorney and is being reviewed by the City Attorney's office; now, therefore, be it RESOLVED, That the Board of Public Works approves of the encroachment contingent upon the approval of the City Attorney, and be it further • RESOLVED, That the Board authorizes the Mayor to enter into an encroachment agreement with Ms. Fauls according to the usual terms. A vote on the resolution resulted as follows: Carried Unanimously B. Encroachment Request for 313 N. Tioga Street By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the City of Ithaca has received a request from Walter J. Wiggins and Marilyn G. Tsapis regarding property known as 313 North Tioga Street, and WHEREAS, Mr. Wiggins and Ms. Tsapis are the current owners of said premises, and Ace • WHEREAS, the survey of December 1, 1993 shows all of the improvements on the above described premises are located within the bounds of the property except that a portion of the porch encroaches onto the public street known as North Tioga Street, and WHEREAS, it appears that the continued existence of these encroachments will not interfere with the use by the public of North Tioga Street; now, therefore, be it RESOLVED, That the Board of Public Works approves of the encroachment at 313 North Tioga Street for the said porch according to the usual terms, and be it further RESOLVED, That the Mayor is hereby authorized to execute the Encroachment Agreement on behalf of the city. Carried Unanimously • HIGHWAYS, STREETS AND SIDEWALK ITEMS: B. Request to Renew Simeon's Outdoor Dining Permit - Alternate •Resolution . By Commissioner Rusoff: Seconded by Commissioner Tripp qa WHEREAS, Simeon's Restaurant has requested permission for outdoor �1� dining and staff has requested that a $250 deposit be required in order to deal with past concerns for cleanliness and grease spots; now, therefore, be it RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 60 square feet on the Aurora Street right of way for the period of May 1, 1994 through September 30, 1994, and be it further RESOLVED, That the Mayor be authorized to sign a 30 -day revocable license agreement, based on the usual terms and conditions, including a $250 deposit with the owners of Simeon's Restaurant, and be it further RESOLVED, That the owners of Simeon's Restaurant be obliged to keep the area adjacent to their property clean and free from litter, food stains, or other problems associated with their use of the entire outdoor dining area. Discussion followed on the floor. Mr. Alan Cohen, owner of Simeon's Restaurant, spoke to the Board stating his questions regarding the $250 deposit. His main concern is that the deposit should not be arbitrarily applied and that all other outdoor dining permits issued by the Board have the same $250.00 deposit requirement. He also stated that he is concerned about the timeliness of notification. He suggested that a 10 -day written notification be given to him so that he would have time to react to food stains, etc in the outdoor dining area. 1 Extensive discussion followed on the question of outdoor dining permits. Commissioner Rusoff proposed that the original resolution as it appeared on the agenda be voted on. A vote on the alternate resolution resulted as follows: Motion Defeated Request to Renew Simeon's Outdoor Dining Permit By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 60 square feet on the Aurora Street right-of-way for the period of May 1, 1994 through September 30, 1994, and be it further 'RESOLVED, That the Mayor be authorized to sign a 30 -day revocable 'license agreement, based on the usual terms and conditions, with ,the owners of Simeon's Restaurant, and be it further •RESOLVED, That the owners of Simeon's Restaurant be obliged to keep !the area adjacent to their property clean and free from litter, food stains, or other problems associated with their use. 3I23\c'\ !F Mr. Cohen stated for the record that in the past seven years the Department of Public Works has never had to clean up in front of cprVN c\ his restaurant. He stated that if the deposit is developed later AP' on this year, he will voluntarily pay the City the deposit. A vote on the resolution resulted as follows: Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Request for Out Door Dining from Plum's By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the owners of Plum's Restaurant be granted a license to use 100 square feet of right-of-way comprised of two areas 5' x 10' on either side of the entrance until October 31, 1994, and be it further RESOLVED, That the Board directs staff to establish a license fee based upon the current rate, and be it further RESOLVED, That all necessary permits from the Health Department and insurance coverage be obtained, and be it further RESOLVED, That the Mayor be authorized to sign a revocable license agreement with the owners of Plum's Restaurant .according.to the usual terms and conditions. Carried Unanimously Ake BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Request from Oasis for Outdoor Dining Permit By Commissioner Rusoff : Seconded by Commissioner WHEREAS, the Board of Public Works has received a request from Oasis Natural Grocery, located in the DeWitt Mall, to have outdoor dining on Buffalo Street, and WHEREAS, the request has been extended to include the ability to display and sell produce on the sidewalk, with the display abutting the building; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants permission to allow outdoor dining to Oasis effective upon signing of the agreement until October 31, 1994, and be it further RESOLVED, That the Board expects Oasis to keep the area in a neat and orderly manner, and be it further RESOLVED, That the Board agrees to review the possibilities of allowing the display and sale of produce and requests input from the Planning Department, Commons Advisory Board and the Police Department concerning long term outdoor sales by merchants. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request for Outdoor Dining at 126 N. Aurora Street By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, Giovanni Fresia, owner of Osteria Paesans, 126 N. Lop PI' Aurora Street, has requested permission for outdoor dining in 0 front of his store, and WHEREAS, the area requested is 18' x 5' and would include tables and outdoor planters; now, therefore, be it RESOLVED, That the Board of Public Works approves of the outdoor dining contingent upon the Superintendent's approval of placement of the tables and planters, and, be it further RESOLVED, That the Board authorizes the Mayor to enter into an agreement based on the usual terms. Commissioner Reeves noted the provision that has been added to these agreements that grease is to be cleaned from the area at least once a week. A vote on the resolution resulted as follows: Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Outdoor Dining at 403 College Avenue By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Greg Merrell, owner of Stella's Cafe, has requested permission for outdoor dining in front of his business at 403 College Avenue, and 41, WHEREAS, there is concern regarding the high level of pedestrian traffic and the narrow sidewalk, and WHEREAS, Mr. Merrell has submitted pedestrian counts for the Board's review; now, therefore, be it RESOLVED, That the Board of Public Works grants a revokable permit for outdoor dining at 403 College Avenue, and, be it further RESOLVED, That the Board directs staff to establish a license fee for the space being occupied, and, be it further ,RESOLVED, That the Board authorizes the Mayor to enter into an agreement with terms and conditions covering sidewalk times of day, day of week, length of permit, allowing modification or revocation based on experience, and including the sidewalk cleaning clause contained in the Commons outdoor dining permits. Discussion followed on. the floor regarding the amount of sidewalk available, and the amount of space that would be needed. Commissioner Rusoff noted that the pedestrian traffic counts that were submitted were very high. A vote on the Resolution resulted as follows: Ayes (0) Nays (6) Rusoff, Tripp, Reeves, Gerard, Seligmann, Smith Motion Fails Request for Outdoor Dining at Rulloff's By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request for outdoor dining at Rulloff's, 411 College Avenue, and WHEREAS, the Board denied outdoor dining at Rulloff's in 1991 due to safety concerns and the large amount of pedestrian traffic; now, therefore, be it RESOLVED, That the Board of Public Works grants a revokable permit for outdoor dining at 411 College Avenue, and, be it further RESOLVED, That the Board directs staff to establish a license fee for the space being occupied, and be it further RESOLVED, That the Board authorizes the Mayor to enter into an agreement with terms and conditions covering allowable times of day, day of week, length of permit, allowing modification or revocation based on experience, and including the sidewalk cleaning clause contained in the Commons outdoor dining permits. Discussion followed on the floor regarding the heavy pedestrian traffic at this location. Superintendent Gray noted that the owner of Rulloff's is interested in removing the permanent bench installed at that location to allow more room for dining. Commissioners Tripp and Rusoff objected to the removal of the bench as it currently serves as a public seating area. A vote on the Resolution resulted as follows: Ayes (0) Nays (6) Rusoff, Tripp, Seligmann, Reeves, Gerard, Smith Motion Fails • • B. Commons Out Door Dining Clean-up By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the outdoor dining season on and around the Commons begins in May, and WHEREAS, the Board of Public Works has learned there are areas of outdoor dining where clean-up has not been satisfactory, and WHEREAS, the Board of Public Works has reviewed the rules contained in the COMMONS ADVISORY BOARD APPLICATION FOR THE ITHACA COMMONS USE PERMIT which states that "The permit holder will be responsible for repairing any damage and cleaning any stains caused by the permit holder's activities", and WHEREAS, the Board of Public. Works wishes to see the Commons kept in better condition by those food service establishments using the Commons for outdoor dining, and WHEREAS, the Board of Public Works feels that the food service establishment, not the Department of Public Works, be solely responsible for the clean-up; now, therefore, be it RESOLVED, That the Board of Public Works suggests that the Commons Advisory Board review the rules contained in the USE PERMIT, and be it further RESOLVED, That the Board of Public Works recommends the following suggestions for changes to the USE PERMIT for consideration by the Commons Advisory Board: A. That the food service establishment owner be required to degrease and clean areas of food stains and any other debris at least once a week. B. If the areas are not cleaned once a week, a reminder may be issued by either the DPW Maintenance Supervisor or the Commons Coordinator or his/her designee. C. Failure to comply with this provision within 24 [or 48] hours of the reminder shall result in the City taking necessary action to restore the Commons to its prior condition. In such case, the City shall bill the permit holder for the cost of such cleaning. D. If repeated violations occur, the permit holder will be held to paragraph 13 of the USE PERMIT• "Any permit....may be revoked or amended...if it is determined that the activity for which the permit was issued is not being carried out in a manner that meets the terms of the permit." Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Authorization and Agreement for Ithaca Festival By Commissioner Rusoff: Seconded by Commissioner Tripp •WHEREAS, the City of Ithaca and the Ithaca Festival are desirous of 4 entering into an agreement to cover the events of June 3 through. June. 5, 1994 and WHEREAS, the Festival directors have met with City staff, including the Police Department, Fire Department and Department of Public Works, to review the details of the events, and WHEREAS, the directors of the Ithaca Festival have met with the Board of Public Works to request the use of specific areas and services for the Ithaca Festival, including the area known as the Strand Parking Lot, and WHEREAS, the Board has recommended that the Ithaca Festival directors coordinate with the Superintendent to contact and receive permission from RHP Inc. to utilize the Strand Parking Lot for purposes other than parking; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement with the Ithaca Festival for the following: 1. The closing of the.100 blocks of South Cayuga Street, North Cayuga Street, and West State Street all day on Saturday, June 4, 1994. 2. The use of DeWitt Park on Saturday, June 4, 1994 for an art exhibit and quiet entertainment. 3. Supplemental volunteer labor to be provided by the Ithaca Festival for trash collection during all phases of the Festival. 4. Additional items covered by the Agreement between the City of Ithaca and the Ithaca Festival for. 1994, said Agreement outlines the details and expectations of both parties including finances, and be it further RESOLVED, That the Mayor be authorized to sign the agreement on behalf of the City of Ithaca. Discussion followed on the floor. Commissioner Reeves expressed her concerns about what notification will be given to the residents of the area as well as the property owners and businesses in the area regarding loud music in that parking lot. Mayor Nichols stated that it is either in the agreement that is being written with RHP or a resolution to Council that says that the use of that lot will require both the permission of RHP and the City. A vote on the resolution resulted as follows: Carried Unanimously •l B. Request to Expunge License Fee for 322 Elmira Road Reuben Weiner, owner of 322 Elmira Road, has requested that the license fee for adjacent city property be expunged since he is not using it. Supt. Gray explained to Board that Mr. Weiner is using city property, not just a right-of-way for accessibility to his property. Other property owners on Elmira Road are generally using the right-of-way for driveways or paying license fees for the intervening property. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works hereby authorizes the expungement of the 1994 license fee for city property adjacent to 322 Elmira Road,and be it further RESOLVED, That the ,Board will review city owned property along Elmira Road, which is currently being leased, for the possibility of,sale, and be it further RESOLVED, That this expungement is for 1994 and that a 1995 license fee will be issued unless other actions are taken during the review process. Discussion'followed on the floor. Deputy Controller Thayer stated that he will research city -owned properties on the Elmira Road for possible sale. A vote on the resolution resulted as follows: Ayes (5) - Reeves, Tripp, Gerard, Smith, Rusoff Nay (1) - Mayor Nichols Carried (5-1) COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Elmira Sidewalks Mr. David Nutter spoke to the Board regarding the enhancement • proposals. The proposal that includes the Elmira Road sidewalk !project is due into the State by June 6, 1994. 4 21 1a' Mr. Nutter requested that the Board of Public Works send an endorsement of the sidewalk proposal to the MPO Planning Committee to show that the City is behind this proposal. He said that four- fifths of the costs of the sidewalk would be paid for with federal money instead of local money, which should be a big consideration. The Board of Public Works will review this matter at the Committee of the Whole meeting on May 5, 1994. 1 HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request for Removal of Sidewalk at 106 Cascadilla Park Road John Steffens and Rosa Spivey, owners of 106 Cascadilla Park Road, have requested that the sidewalk in front of their house be removed, contending that the existing sidewalk serves no apparent purpose. The height of the sidewalk is an obstacle for the owners; as its 14 inches height does not allow convenient curb side parking. The owners would like to remove the sidewalk to create off street parking. Resolution By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the owners of 106 Cascadilla Park Road have requested the removal of sidewalk in front of their house to allow parking, and WHEREAS, 106 Cascadilla Park Road is less than 50 feet wide and is zoned R -la, and the requested parking is not allowed under Section 325-20(5) of the City Code; now, therefore, be it RESOLVED, That the Board of Public Works denies the request of John Steffens and Rose Spivey, and directs staff to further review the evolution of current curb and sidewalk at this address, and be it further RESOLVED, That staff advise the Board and the affected property owners what steps could be taken to improve the situation. Mr. John Steffens spoke to the Board about the sidewalk in front of his house. He asked if the sidewalk can not be removed, would it be possible to lower it, as it is now 14" high. Superintendent Gray stated that there is a possibility that there is one sidewalk cast on top of another, which would account for the 14". He suggested that the matter be tabled for further investigation. Discussion followed on the floor. Motion to Table By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That staff is to work with Mr. Steffens to determine a solution to the question of the removal of sidewalk at 106 Cascadilla Park Road. Carried Unanimously B. Request for Sidewalk Snow/Ice Removal Bill at 216 North Albany Street (By Commissioner Smith: Seconded by Commissioner Tripp 'WHEREAS, Mohanan Pisharody, owner of 216 North Albany Street, has requested that the Board expunge his snow/ice removal bill, and WHEREAS, Mr. Pisharody claims that he maintained his sidewalk throughout the winter and feels that there was never a substantial amount of snow left on the walk for the crews to remove, and WHEREAS, staff has reviewed their records which show a crew was dispatched to that address and that the crews removed snow from 60 feet of'sidewalk on January 13, 1994; now, therefore, be it RESOLVED, That the Board of Public Works denies Mr. Pisharody's request and directs staff to review office procedures and notification methods prior to the winter of 1994-95 in an effort to provide improved notification that work was done at a particular address. Mr. Pisharody spoke to the Board regarding his request for expungement for the snow/ice removal bill for his property at 216 North Albany Street. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (1) - Reeves Nays (4) - Rusoff, Gerard, Smith, Tripp Motion Failed Request to Expunge Sidewalk Snow/Ice Removal Bill at 216 North Albany Street By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the bill for sidewalk snow/ice removal at 216 North Albany Street (owner Mohanan Pisharbdy) be expunged. Ayes (4) - Rusoff, Tripp, Gerard, Smith Nay (1) - Reeves Carried (4-1) • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Recommendation to B&A to Approve Drop In Center Site. By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Herman Sieverding of the Planning Department has presented a revised design (Scheme 2 - Preferred Scheme) as prepared by William Downing Associates for the Drop In Center to the Board of Public Works, and WHEREAS, the Board has reviewed the design and approves of the use of approximately 14,000 square feet of land adjacent to the Water and Sewer building as shown in Scheme 2; now, therefore, be it RESOLVED, That the Board of Public Works recommends the proposed design for the Drop In Center on First Street for consideration by the Budget and Administration Committee. Carried Unanimously • HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Sidewalk Assessment for 1992 Sidewalks at 112 Marshall Street By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the owners of 112 Marshall Street, Victoria Romanoff and 411 Sarah Adams, have protested the assessment added to their property taxes related to sidewalk work one during 1992 at 112 West Marshall Street, and • WHEREAS, a hearing was initially held on that matter in front of the Board of Public Works on February 2, 1994, at which time the property owners appeared, and WHEREAS, based on information obtained from the property owners and from city staff, the board has found the following facts to be true: that in April of 1991 Creig Hebdon from the City Engineer's office sent 112 W. Marshall Street a defective sidewalk notice estimating 550 square feet of sidewalk work, of which 300 square feet was the homeowners responsibility. The notice explained the city's 25% administrative charge, encouraged the property owner to have the work done themselves, and notified the owners that a permit was'required if they decided to do the work themselves. that in the early Summer 1991 Ms. Romanoff visited Creig Hebdon with questions about the sidewalk program. Creig explained the program and gave the property owner the usual packet of information (with permit application, technical specs and patching instructions) after Ms. Romanoff said they would do the work themselves - literally. Creig said that if the work was not done by the owners that it would be done by the city in 1992. that in early August 1992 notice was left at 112 West Marshall Street that the sidewalk work would begin the next week. that in late August 1992 Ms. Romanoff called to complain that the contractor was not supplying the full four inches; that he was using a 2x4 giving 3 1/2" depth. Creig visited the site and satisfied himself that the distance from the top of the form work to the compacted base was a minimum of 4". A few days later, he got a phone call that the contractor had not provided the proper • curing. Creig explained that the contractor was using a spray on membrane to cure and seal the concrete. Ms. Romanoff felt it should be wet cured and covered. After visiting the site, Creig requested that the contractor provide additional protection using polyethylene. The contractor complied. 297 square feet of "homeowner" sidewalk were replaced as well as 260 square feet of "tree damage" sidewalk. That work was completed before Aug. 31, 1992. that at some time in August of 1992 Sarah Adams called F&J Masonry directly because the property owners had additional work they wanted done, and requested that the walks not be done until they spoke. Ms. Romanoff followed up on Aug. 21, 1992 with a request for an estimate for the work. An estimate was apparently written on August 31, 1992. A $500 down payment was apparently paid by the owners on Sept. 8, 1992 and a bill was prepared for the balance of the estimated work, dated Sept. 12, 1992. The down payment accompanied a letter of complaint written by Ms. Romanoff to F&J dated Sept. 6, 1992. No signed contract between the owners and F & J has been produced. No permit was requested for or issued for private work at the property. that in October 1992 the city was billed for a portion of the 1992 sidewalk work including the 297 square feet of "homeowner" sidewalk at 112 W. Marshall Street. The tree damaged work had been paid in the previous bill of Sept. 8, 1992. that in November 1992 notices were sent out to the property owners concerning the work done in the 1992 sidewalk program. It outlined work done and cost for each address and requested an connection the property owner might have. No response was received from the owners of 112 W. Marshall Street to this notice. that in March 1993 this board approved the assessments and forwarded them to Common Council for collection. that in April 1993 the Common Council adopted the assessments and forwarded them for collection. The Chamberlain's Office issued bills to the owners with lump sum and five year annualized payment methods outlined. The due dates were October and June 1993, respectively. that in September 1993 a notice was sent out to the owners confirming the October due date and stating that any bills still due after November 4, 1993 would be put on the taxes in January 1994. that in November 1993 Creig Hebdon was contacted by Ms. Romanoff asking to meet and discuss the assessment. Creig suggested right after Thanksgiving. that in December 1993 Creig met with the property owner and explained the usual procedure, the 25% administration fee and the sidewalk assessments. At that time, Creig found out for the first time that Ms. Romanoff apparently had a contract with F & J to do some or all of the same work which the city had paid for, that the owner wasn't happy with the work and that she had items she still wanted fixed. Creig explained that the basic work had already been paid for, that if she submitted a reasonable bill for repair of the sprung gate he would try and settle the matter (because he was closing out the following years contract with the same contractor), that he was not aware of the contract between the owners and F & J, ;that no permit had been issued for private work at that address, ,and that the only hope of changing the bill would be if the BPW agreed to remove the administrative fee. He didn't consider that this was already a tax levy and no longer in the board's domain. that in January 1994 this board received a letter from the owners requesting a review of this matter. that after the February 2, 1994 hearing before the board with the property owners, the board requested a legal opinion on the liability of the city for any work done by the contractor under private contract with the owners and the ability of the board to alter the assessments after Common Council had acted, and WHEREAS, the City Attorney's Office provided an opinion that the city could not assume responsibility for work done under private contract and that the board could not alter the assessment, but could if it chose, make a recommendation to Common Council that the assessment be altered; now, therefore be it RESOLVED, That the property owners' request for an alteration in the assessment is denied for the following reasons: 44nue4) All of the proper procedures were followed with all the.necessary notices designed to avoid problems of this kind and the property owners failed to respond in a timely fashion to notices. those The owners of 112 Marshall Street could have done this work any time in 1991 or 1992. They he city's when he arrived and took out the old sidewalk tunder contract toctor and at the direction of the city. It appears that the estimate and contract were prepared during or after the city work. Neither the owners nor F & J informed the city and .the contractor billed the city for the work. The city received complaints about the work and satisfied itself about the work prior to paying for it. No mention was ever made of a separate contract until the Fall of 1993. No permits were issued for private work. Since the Board has no authority to change the assessment and the Board does not believe that a recommendation to Common Council that the sidewalk assessment be changed is warranted. Superintendent Gray explained the resolution and questioned procedure for notification. Discussion followed on the floor. Motion to Refer By Commissioner Tripp: Seconded by Commissioner Rusoff 0 RESOLVED, That the matter of the sidewalk assessment for 1992 sidewalks at 112 W. Marshall Street be referred back to Superintendent Gray for revision and notification to the parties involved. Carried Unanimously • NEW BUSINESS: Motion for Power to Act By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works have Power to Act at the Committee of the Whole meeting on June 15, 1994 regarding a request from Leslie Chatterton for sale of State Street bricks. Carried Unanimously 0194 12. BUILDINGS, PROPERTIES AND TRANSIT ITEMS. A. Request for Sale of State Street Bricks. by Commissioner Tripp: seconded by Commissioner Gerard. WHEREAS, a request has been approved by the Ithaca Landmarks Preservation 15V)/4 Commission for the sale of 200 State Street Bricks at $.25 a piece for a walkway at 114 East Court Street, and WHEREAS, the ILPC approved walkway is 36' x 2' wide and will connect the brick :driveway on -the east of the property with the existing brick walkway on the west side of the property; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to enter into an agreement for the sale of 200 bricks for use at 114 East Court Street. • A vote on the resolution resulted as follows: •� Carried Unanimously B. Request for Sale of State Street Bricks. by Commissioner Tripp: seconded by Commissioner Gerard WHEREAS, a request has been approved by the Ithaca Landmarks Preservation Commission for the sale of 350 State Street Bricks at $.25 a piece for a walkway at 137 Fayette Street, and WHEREAS, the ILPC approved walkway is 20' x 4' and will connect the driveway with the door on the east facade of building at 137 Fayette Street; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Superintendent of Public Works to enter into an agreement for the sale of 350 bricks for use at 137 Fayette Street. Discussion followed concerning the possibility of adopting a policy to allow staff to approve of the sale of bricks under $200. A resolution will be presented at the next regular meeting which would allow such a policy. A vote on the resolution resulted as follows: Carried Unanimously BUDGET, ADMINISTRATION & COMMUNICATIONS ITEMS: A. Authorization for Staff to Approve of State Street Brick Sales By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Ithaca Landmarks Preservation Committee receives and reviews requests for the purchase of State Street bricks; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Superintendent, or his designee, to approve of the sale of State Streets bricks upon recommendation of the ILPC, and be it further RESOLVED, That the Superintendent be allowed to approve of sales up to $200; sales exceeding $400 will be reviewed by the Board. Carried Unanimously colaalqL! • • • —lQ Northside Land Use Committee Mr. Joe Daley, member of the Northside Land Use Committee, spoke to the Board regarding the Northside area. He stated that the committee has finalized its recommendations for the Northside area. One potential problem has been identified and that is that while they, as lay people, have drawn lines and driven stakes in the ground where they thought things might need to be, they really need to have some engineering assistance for concrete lines that everyone can live with. Mr. Daley stated that the committee can't make the recommendations until they know that the plans will satisfy the fire department, etc. Some of the plans that the committee has made are unusual and they need to make sure that they are do- able. Mr. Daley explained that when he spoke with Tom West in Engineering, he was told that they are totally booked and would have no time to help on this matter. Discussion followed on the floor. Supt. Gray explained how busy the Engineering Department is. However, he will find the time for the Engineers to assist the committee. NEW BUSINESS: Resolution for Power to Act 41By Commissioner Tripp: Seconded by Commissioner Reeves 1 RESOLVED, That the Board of Public Works be authorized for Power to Act at their meeting of July 6, 1994 regarding the contract for the fiber optic installation. Carried Unanimously NEW BUSINESS: Request Power to Act at July 20, 1994 Committee of the Whole Meeting By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works has Power to Act at the July 20, 1994 Committee of the Whole meeting to consider the Fiber !Optic Conduit Installation project. • • Carried Unanimously as --1\10 13. HIGHWAYS, STREETS AND SIDEWALK ITEMS - Commissioner Smith. By: Commissioner Reeves, seconded by: Commissioner Gerard A. Award of Bid for Fiber Optical Conduit. WHEREAS, Capital Project #288, Fiber Optic Communication Network System, was established in the amount of $130,000 to provide for the installation and connection of a fiber optic communication network system between and among the Central Fire Station, City Hall and Police Department, and WHEREAS, bids were received on July 20, 1994 for the installation of the fiber optic conduit, and WHEREAS, bids were received on time and all were over budget; now, therefore, be it RESOLVED, That the Board of Public Works is desirous of awarding the bid provided that Common Council approves the increase in the capital project, and, be it further RESOLVED, That the bid without alternate #1 be awarded to Adhan Piping for their bid of $124,900.80 or the bid with alternate #1 to Economy Paving for their bid of $129,017.00 and alternate #1, $9,560.00. Discussion followed concerning the possibility of DPW crews doing the project. Supt. Gray noted that obtaining the proper materials on short notice may be difficult. Asst. Supt. Ferrel added that if DPW crews were utilized current scheduled work, such as paving, would need to be contracted out. Carried Unanimously (4-0) • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: City Hall Annex Mr. Paul Glover spoke to the Board of Public Works regarding a proposal for use of the City Hall Annex building. Superintendent Gray noted that there is no budget for that building at this time. Mayor Nichols stated that there is an architectural study being done at this time on the building. He suggested to Mr. Glover that he take his proposal to the Ithaca Urban Renewal Agency and to the Economic Development Committee for their input. H5- Community Gardens Water Problem Members of the Community Gardens spoke to the Board regarding a broken hydrant which has caused a water problem at the gardens. Discussion followed on the floor. Staff will follow up on this matter. • • _ - BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Approval of Steamboat Landing Reservation Agreement By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the Ithaca Farmer's Market has received several requests from individuals to reserve Steamboat Landing for private functions, and WHEREAS, the city has a 20 year agreement with the Farmer's Market for the use of the property, and WHEREAS, the City Attorney has advised that a reservation agreement is appropriate if accompanied by the required amount of one million dollars in insurance coverage from the individuals; now, therefore, be it RESOLVED, That the Board of Public Works approves the reservation agreement and that the Ithaca Farmer's Market will handle all administrative aspects of such agreements with other parties wishing to reserve Steamboat Landing, and be it further RESOLVED, That the Board hereby establishes the city's fee for the rental of the property using the current season's rates for the large pavilion at Stewart Park. Carried Unanimously • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. RIBs Request for Use of Old Sludge Drier Building By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Recycle Ithaca Bicycles (RIBs) is currently using space in the old sludge drier building for their repairs, and WHEREAS, RIBs has requested that the Board of Public Works allow ' them to use the entire building for their operations; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies the request for use of additional space at the old sludge drier building due to the need for space by the Water and Sewer Department, and, be it further RESOLVED, That the Board encourages staff to work with RIBs to establish an area outside the old sludge drier building which could be utilized for storage. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Tripp "RESOLVED, That there be a further Resolved clause added to read as follows: " That the Board encourages staff to work with RIBS and the Fire Department to establish satisfactory exits." Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • • • B. Request for Plantings at Intersection of Cemetery Road and DeWitt Place By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from residents to plant flowers and shrubs at the intersection of 801q2-1 Cemetery Road and DeWitt Place, said parcel for the proposed plantings is within the boundaries in the city cemetery; now, therefore, be it RESOLVED, That the Board of Public Works approves of the plantings at the intersection of Cemetery Road and DeWitt Place, as shown on the map that was presented by Alderperson Schroeder, and be it further RESOLVED, That based on the Neighborhood Planting Program, the board requests the residents to contact the City Forester for approval of the type of plants to be used. Discussion followed on the floor with Alderperson Schroeder participating. A vote on the resolution resulted as follows: Carried Unanimously • • 'BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Request for Block Dance in Woolworth Lot By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, GIAC and MAGPY (Mothers and Grandmothers Protecting Youth) have requested the use of Woolworth Lot (Lot D) on September 9, 1994 from 8:00 p.m. until 11:00 p.m. for a block dance similar to �y those of several years ago, and ACA WHEREAS, the two organizations have obtained the necessary permits and contacted the local businesses for their reactions; now, therefore, be it RESOLVED, That the Board of Public Works approves the use of the Woolworth parking lot for a block dance, and be it further RESOLVED, That the organizers of the event are responsible for restoration and clean up following the event, and be it further RESOLVED, That the Board requests a follow-up report on the event from the organizers as well as any comments from the Police and Fire Departments. Carried Unanimously BUDGET, ADMINISTRATION AND COMMUNICATIONS ITEMS: A. Request for Power to Act for City Court Project - Amendment of ;Architects Agreement By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works reserves the power to act regarding amendment of Perkins Eastman Contract for construction phase services for City Court construction at its Committee of the Whole meeting on September 21, 1994. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: City Golf Course Mr. Dan Miller and Mr. Keith McNeill spoke to the Board regarding concerns that they have regarding changes at the City Golf Course ,nirg&igL4 that they heard were going to take place. � After discussion with the Board, Mr. Miller and Mr. McNeill will attend the Golf Course sub -committee meeting or will return to the Board in two weeks when recommendations by the Golf Course sub- committee will be presented to the Board. •'! City Golf Course The following people addressed the Board in support of the current management of Newman Municipal Golf Course: Keith McNeill Michael Sprague Jack Babbage Rich Levao Jeff Levins Gossa Tsegaye Lynn Shields Edward Mazza Mr. Levins submitted a letter written by Morry Shulman in support of the golf course management. He also submitted a petition with 208 signatures which read as follows: "1994 Club Newman members who would like to see the golf course continue as is for 1995 and future." This petition is on file in the City Clerk's Office. Mr. Tony Petito identified the following golf course issues that he would like to see addressed: idar.or41- - Improved building clean-up and maintenance - Separate the beer drinking/gambling activities from the rest of the golfers and children Establishment of fair tee -times Increased supervision of golf course employees - Creation of Manager Job Duties/Chain of Command Advertisement of tournament schedules Establishment of tournament player qualifications/Rules & Regulations Increased number of junior golf programs Mr. David Banfield, a former BPW Commissioner provided the Board with a brief history of why the City created this contracted 'position. UNFINISHED BUSINESS: Golf Course Operations Superintendent Gray explained the status of .theGolf Course management negotiations. as - BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Request for Holiday Lighting in the West End By Commissioner Rusoff:. Seconded by Commissioner Tripp •WHEREAS, Joe Lee of the Next Step hair salon has requested that the City allow the merchants on West State Street,, from the Commons to Meadow Street, to put holiday lighting in the trees as is done on the Commons, and • • WHEREAS., staff has expressed their concerns to the Board of Public Works that funding and manpower is not available to install and maintain the lighting; now, therefore, be it RESOLVED, That the Board of Public Works approves of the concept for the holiday lights, and be it further RESOLVED, That the Board requests that Mr. Lee work with city staff to prepare a request for proposals from contractors to install and maintain the lighting. Commons Coordinator Deming and Mr. Lee appeared before the Board with an update on the status of the request. Extensive discussion followed on the floor. Amending Resoicon #1 By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the second Resolved clause be changed to read as follows: I "RESOLVED, That. the Board'request that the City Electrician be directed to install temporary outlets to provide electricity for the 100 block of.West State Street for the 1994 season." ' Commissioner Rusoff stater: that she would really like to see the City do four trees tis year as a gesture of the City's willingness to extend a hand to West End merchants at this point. Asst. Superintendent Ferrel explained that it would be very nice if the city could do this but he is having a problem with the scheduling of the City Electrician at this time. He stated that the flashing lights for the Beverly Martin School are due to come in soon and he is afraid that it is going to conflict with Christmas tree lighting that has been traditionally done without taking on more work. Amending Resolution #2 By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the second Resolved clause be changed to read as follows: "RESOLVED, That the Board request the City Electrician provides power to the 400 block of West State Street in order that four (4) trees can be lit with Christmas lights provided by Mr. Lee and we would not add more trees to the City Electrician's job but that City Electrician would figure out which four trees which he currently lights directly on the Commons that he thinks wouldn't make a big dent in the lighting there and do that work between Corn and Plain." Superintendent Gray -stated that the trees themselves take time to do but one of the more difficult items is gDing to be just getting access to power. Commissioner Reeves suggested that we proceed with the resolution. /0I,04 the way it has teen proposed for amendment but it only takes care CDnfin of the 1994 season, then at a future date we can begin to discuss. the five year plan and get that, nailed down. Commissioner Reeves stated that the second Resolved clause would read as follows: "RESOLVED, That the Board request the City Electrician tobe directed to install temporary outlets to provide electricity for four (4) trees for the 400 block of West State Street for the 1994 season." Amending Resolution #3 By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That there be a Third Resolved added to the resolution to read as follows: "RESOLVED, That the City Electrician would put up and take; down holiday lights on four (4) trees on West State Street between Corn and Plain in exchange for not doing that work on four (4) trees located at the periphery of the Commons. A vote on Amending Resolution #1 resulted as follows: Carried Unanimously A vote on Amending Resolution #2 resulted as follows: No Vote Taken A vote on Amending Resolution #3 resulted as follows: Carried Unanimously Main Motion as Amended Commissioner. Smith stated that he is inclined to support the resolution, mainly as a gesture to West State Street which is part of the City of Ithaca. He said that he thinks it is fantastic that Mr. Lee and other merchants have come forward with this plan. Commissioner Smith also stated that he does have some concern with tree lighting in general wF:en°he hears how many hours we tie up to put decorations .,gip and ,take thrum dawn. He suggested that the Board review costs of t`�e holiday lighting procedures. A vote on the Main Motion as Amended resulted as follows: Ayes - (5) Smith, Rusoff, Tripp, Seligmann, Reeves Commissioner Gerard was absent from room when vote was taken. Carried (5-0) The resolution in final form shall read as follows: WHEREAS, Joe Lee of the Next Step hair salon has requested that the City allow the merchants on West State Street, from the Commons to Meadow Street, to put holiday lighting in the trees as is done on the Commons, and WHEREAS, staff has expressed their concerns to the Board of Public Works that funding and manpower is not available., to install and maintain the lighting; now, therefore, be it • • • 17 RESOLVED, That the Board of Public Works approves of the concept for the holiday lights, and be it further RESOLVED, That the Board request that the City Electrician be directed to install temporary outlets to provide electricityfor the 100 block of West State Street for the 1994 season, and be it further RESOLVED, That the City Electrician would put up and take down holiday lights on four (4) trees on West State Street between Corn and Plain in exchange for not doing that work on four (4) trees located at the periphery of the Commons. • B. Abandonment of Brindley Street By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from Attorney Dan Hoffman on behalf of his client for the city to abandon Brindley Street between Seneca and Buffalo Streets; now, therefore, be it RESOLVED, That the Board of Public Works approves of the abandonment of the street R.O.W. between State Street and Buffalo Street and recommends the sale of the eastern half of the property, and be it further RESOLVED, That the western half of the property remain city land in order to maintain plantings and to, provide for future city purposes such as a pedestrian walk way as proposed in the Inlet Island Master Plan, and be it further 1 RESOLVED, That the recommendation for sale of the land be forwarded to Common Council for their consideration and action. Attorney Daniel Hoffman and his client, Mark Zaharis, appeared before the Board. • i • Vice -Chair Reeves explained that in the process of the discussion that took place last week, the Board had not at that time established how much of the right-of-way the city was willing to. sell or how much of the right-of-way Mr. Zaharis wanted to purchase. She stated that in order to allow City staff to work on this, she would recommend some changes to the resolution. Vice -Chair Reeves' recommendations are as follows: In the first Resolved clause, last line, after the words "sale o the words "a portion of the right-of-way on the east" be added. The second Resolved clause should read "That a portion on the west remain city land in order to maintain plantings and/or other utilities and to provide for future city purposes such as a pedestrian walkway as proposed in the Inlet Island Master Plan, and be it further." The third Resolved clause should read "That the amount of land required by the city and the purchaser be negotiated by the Superintendent of Public Works and Dan Hoffman as Attorney for the purchaser, and be it further" The fourth Resolved clause should read "That the final recommendation be passed onto Common Council for final approval." Vice -Chair Reeves explained that what this board, in essence, is doing is approving the abandonment of Brindley Street and that the negotiation process continue between the Superintendent and Attorney Hoffman to establish how much of the Right -of -Way Mr.. Zaharis wishes to purchase and how much of the Right -of -Way the Department of Public Works feels it needs in order to maintain city services. Attorney Hoffman stated that Mr. Zaharis has some new ideas as a result of getting a site plan from his architect which would address some of the concerns as written in the original resolution. Mr. Zaharis presented the site plan map and explained the parking, landscaping, etc. to the Board. Commissioner Tripp stated that she believes that all this Board needs to do is approve the abandonment. She thinks the Board can get rid of the rest of the resolution. It was the consensus of the Board that the words, "and recommends the sale of the eastern half of the property" be deleted from the first Resolved clause and that the second Resolved clause be deleted from the resolution. Further discussion followed on the floor. Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously The Resolution in final form shall read as follows: Abandonment of Brindley Street By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from Attorney Dan Hcffraan on behalf of his client for the city to abandon Brindley Street between State [Seneca] and Buffalo Streets; now, therefore, be it RESOLVED, That the Board of Public Works approves of the abandonment of the street R.O.W. between State and Buffalo Street, and be it further RESOLVED, That the recommendation for sale of the land be forwarded to Common Council for their consideration and action. Carried Unanimously • • • WATER, SEWER AND SOLID WASTE' ITEMS: A. Request for Trash Cans in the West End By Commissioner Seligmann: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has been asked by the West End merchants to place trash cans along West State Street between the Commons and Meadow Street, and WHEREAS, staff has made the board aware that people are putting household trash in public cans, which is an increasing problem in all areas and most difficult in areas which are remote. from the C.B.D., and WHEREAS, the Board realizes that litter on city streets needs to be addressed; now, therefore, be it RESOLVED, That the Board of Public Works approves the relocation of two cans from the Commons or Collegetown area be placed in the west end on a trial basis, and be it further RESOLVED, That the Board requests that the Budget and Administration Committee consider a stiffer fine for violators who deposit household or commercial garbage in city trash cans, and be it further RESOLVED, That once the fines are adopted they will be posted on all city trash cans. B. Substitute Resolution - Request for Trash Cans in the West End By Commissioner Tripp: Seconded by Commissioner Smith WHEREAS, the Board of Public Works has been asked by West End merchants to place trash cans along West State Street between the Commons and Meadow Street, and WHEREAS, the Board is concerned about litter in our fair city, and WHEREAS, the Board has reviewed current practice on the placement of city trash cans, and WHEREAS, the Board wishes the responsibility for litter and other refuse to be borne by those who generate it, and WHEREAS, the Board has reviewed favorable results from the Stewart Park trash "Carry in/Carry out" policy; now, therefore, be it RESOLVED, That the Board of Public Works denies the request for additional publicly maintained trash cans, thereby affirming past practice at the provision of city trash cans only in the two central business areas (i.e. the Commons and Collegetown), and be it further RESOLVED, That the Board directs staff to institute the aforementioned "Carry in/Carry out" policy in all city parks (with the exception of city municipal concession areas in Stewart Park, Cass Park and Newman Golf Course). • Discussion followed on the floor on the substitute resolution. Amending Resolution to Original Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That in the first Resolved clause the word "relocation" be deleted and the word "addition" be inserted in its place, and that the words "from the Commons or Collegetown area" be deleted. Discussion followed on the amending resolution. A vote on the resolution resulted as follows: Carried Unanimously Main Motion As Amended (Resolution 17.A) A vote on the Main Motion as Amended (Resolution 17.A) resulted as follows: Ayes (3) Nays (3) Motion Fails for Lack of 4 Affirmative Votes Substitute Resolution 17.B A vote on Substitute Resolution 17.B resulted as follows: Ayes (2) - Smith, Tripp Nays (4) - Reeves, Seligmann, Rusoff, Gerard Motion Fails for Lack of 4 Affirmative.. Votes 010-104 • 5 vuxe-o • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Erie Canal Recreationway Ms. Doria Higgins, representing Citizens to Save Our Parks, spoke !to the Board regarding the Erie Canal Recreationway. She urged the Board to request Council to clarify the wording of items 6 & 9 of the City's list of recommendations to the Erie Canal Recreationway Commission. This clarification would ensure the protection of the Hog Hole and the natural areas out past the marina at Treman State Marine Park. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Endorsement of Canal Recreationway_ By Commissioner Rusoff: -Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed the resolution introduced and tabled at the October 5, 1994 Common Council recommending the Canal Recreationway Plan; now, therefore, be it RESOLVED, That the Board of Public Works hereby endorses the resolution tabled by Common Council concerning recommendations for the Canal Recreationway plan; and be it further RESOLVED, That the board wishes to add the following items to the Council resolution: - Protection of the area known as the Hog Hole at the northwest corner of the Cass Park/Treman Marina complex - Enhancement of the Fall Creek bridge to Cayuga Lake. area from the railroad Carried Unanimously • Katie Walker, 30'7 Franklin Street, addressed the Board in favor of the new plans for the proposed street in the. Mutual Housing site on . n \q4 First Street. She stated that acceptance ofthis plan would 111 ' maintain the park that was planned for this area, and also allows Mutual Housing to continue their mission without compromising the quality of the . housing.' HIGHWAYS, STREETS,AND SIDEWALK. ITEMS: ' Approval of New 'Street for Mutual Housing ., By Commissioner: Smith: Seconded by Commissioner Reeves WHEREAS, Ithaca Neighborhood Housing has proposed a new road at the Mutual Housing site located on, First Street, and WHEREAS, the proposed street has been approved by the Northside Land Use Committee, and WHEREAS, the Board has reviewed the plans for the proposed street as shown on the schematic design, signed. by Jack Jensen, dated November 9, 1994; now, therefore, be it RESOLVED, That the Board of Public Works' agrees to accept a properly constructed one-way:. street from Adams Street to First Street to accommodate residents at Mutual Housing, and, be it further • RESOLVED, That the Mutual Housing Association, working with the Sciencenter, the Planning Department, and the Department of Public Works, submit a project proposal covering project costs, timetable, and approved source of funds. Discussion followed on the floor. with. Commissioners Smith and Tripp voicing their concernsover the design of the park in that area. A vote on the Resolution resulted as follows: Carried Unanimously BUILDINGS, PROPERTIES AND. TRANSIT ITEMS: Approval of Concept for Proposals from Sciencenter •By: Commis's'ion'er Tripp: 'Seconded by Commissioner Reeves ' WHEREAS, the'Board of Public Works has received aro osal from p the Sciencenter for the useof the old sludge drier building at the !: Water and"' Sewer site;now; therefore, be it RESOLVED, That the Board of Public Works approves of the concept of the Sciencenter's proposal for the use of the old sludge drier building, and, be it further RESOLVED, That the Board encourages'staff'to work with the City Attorney's Office' and the "- Sciencenter to -develop aproposed agreement for use of a portion of : the old sludge drier uding starting in January 1995 or as soon as it is mutually agreeable. Carried Unanimously • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Recycle Ithaca Bicycles (RIBS) Mr. Paul Glover spoke to the Board in support of the RIBs Program. He stated that this program has provided the use of over a thousand bicycles to the children of this community during the past several years of its operation. He urged the Board not to remove RIBs from their present building until there is another place for them to go. Mr. Andy Ruina spoke to the Board regarding the rent-free space the City has been giving to RIBs since June 1991. He acknowledged the 30 -day revocable lease agreement, but asked that the City postpone the relocation of the RIBs program until January 31, 1995. Mr. Paul Sayvetz spoke to the Board in support of the RIBs program. He requested that the matter of relocating RIBs be referred to another committee, such as the Bicycle Advisory Council, for review and consideration. Ms. Jacqueline Scott, Director of the Southside Community Center, addressed the Board concerning programs that involve the City's youth. She stated that the Southside Community Center cannot house the RIBs program because there is not enough storage room for all of the bicycle parts in the building. Contract with Southside Community Center for RIBs By Commissioner Rusoff: Seconded by Commissioner Tripp ;WHEREAS, the Board of Public Works passed a Resolution on November 9, 1994 approving the concept of a proposal from the Sciencenter • for use of space in the old vacuum filter building for a community based education program, and WHEREAS, the City entered into a twelve month contract with the Southside Community Center for use of the vacuum filter building in support of its Recycle Ithaca Bicycles (RIBs) program, and WHEREAS,the most recent renewal of that contract runs out December i 31, 1994; now, therefore, be it RESOLVED, That the Board directs staff to notify the director of the Southside Community Center that arrangements should be made to relocate the RIBs program by December 31, 1994 to return the occupied portion of the building to the City in a neat and clean condition, and to arrange for the return of all keys to the building used by the program, and be it further RESOLVED, That the Board wishes the Southside Community Center 1 continued success with its RIBs program. Discussion followed on the floor with Southside Community Center Director Jacqueline Scott, and Andy Ruina. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp •' RESOLVED, That the date in the first Resolved clause be changed to January 31, 1995. Carried Unanimously Main Motion A vote on the Main Motion as Amended resulted as follows: Carried. Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Sale of City Property at Route 13 and Third Street By Commissioner Tripp: Seconded by Commissioner Reeves •WHEREAS, Hoyt Benjamin, owner of B&W Supply, is requesting that the City allow him to purchase a piece of land adjacent to his business at the corner of Route 13 and Third Street, and WHEREAS, Mr. Benjamin's initial site plan for B&W was denied and Mr. Benjamin feels that the addition of the parcel would allow him to accommodate an acceptable site plan design, and WHEREAS, Mr. Benjamin has offered the use of a path which will allow public access through his property for the Community Gardens, and WHEREAS, staff is concerned with future water or sewer main installations and that a Right Of Way may be needed on the parcel; now, therefore, be it RESOLVED, That the Board of Public Works recommends that Common Council take the necessary steps for the sale of City land located on the west side of Route 13 at Third Street, and, be it further RESOLVED, That the Board requests that a Right Of Way be obtained within the property for future installation of water or sewer mains.. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Encroachment Agreement - 305, 307-309 Stewart Avenue By Commissioner Tripp: Seconded by Commissioner Seligmann •WHEREAS, the Department of Public Works has received and reviewed i a request for an encroachment agreement for 305, 307-309 Stewart Avenue from the current owner, RHP Properties, in preparation for the sale of these properties; now therefore, be it RESOLVED, That the Board of Public Works hereby grants the requested encroachments, contingent upon approval from the City Attorney, for the property 305, 307-309 Stewart Avenue, and, be it further RESOLVED, That the Board authorizes the Mayor or Superintendent of Public Works to enter into an agreement. Carried Unanimously Request for License Agreement for 322 East Seneca Street By Commissioner Tripp: Seconded by Commissioner Seligmann WHEREAS, the Department of Public Works has received and reviewed a request for an encroachment agreement for 322 East Seneca Street from the current owner, RHP Properties in preparation for the sale of this property, and WHEREAS, the survey shows an enclosed, controlled parking lot which encroaches into the street area behind the sidewalk and is a use that the City licenses to the adjacent property owner if they wish to use in this manner; now, therefore, be it RESOLVED, That the Board of Public Works requests staff to establish a 1995 license fee and prepare an agreement license for the parking lot located at 322 East Seneca Street and forward it to RHP Properties, and, be it further RESOLVED, That the Superintendent and Attorney may make any necessary financial and legal arrangement to establish a new license if the property is transferred and the encroachment is to continue. Carried Unanimously • • BUILDINGS & PROPERTIES PAGE • Request for Easements 1 Request for Outdoor Dining 2 Commons Outdoor Dining Clean-up 3 Authorization and Agreement for Ithaca Festival 4 Request to Expunge License Fee 5 Elmira Sidewalks 6 Request for Removal of Sidewalk at 106 Cascadilla Park Road 7 Request for Sidewalk Snow/Ice Removal Bill 8 Recommnedation to B&A to Approve Drop In Center Site 9 Sidewalk Assessment for 1992 Sidewalk at 112 W. Marshall St. 10 Sale of State Street Bricks 11 Northside Land Use Committee 12 Fiber Optic Conduit 13 • City Hall Annex 14 Community Gardens 15 SteamboatLanding Reservation Agreement 16 RIBs Request for Use of Old Drier Building 17 Request for Plantings 18 Request for Block Dance in Woolworth Lot (Lot D) 19 Request for Amendment of Architect Agreement - Court Facility 20 City Golf Course 21 Request for Holiday Lighting in the West End 22 Abandonment of Brindley 23 Request for Trsh Cans in the West End 24 Erie Canal Recreationway 25 Approval of New Street for Mutual Housing 26 4111 Approval of Concept for Proposals from Sciencenter 27 Recycle Ithaca Bicycles 28 Sale of City Property at Route 13 and Third Street Request for Encroachment for 305,307-309 Stewart Ave. Request for License Agreement for 322 East Seneca St. 29 30 31 • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Suicide Barriers 0.Mr. John Schroeder, 4th Ward Alderperson, spoke to the Board in opposition to the proposed suicide bridge barriers stating that he A1,�`ga thought the barriers would not be effective and they would be an eyesore. • C. Suicide Bridge Barriers By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Tompkins County Board of Mental Health passed a resolution in September of 1992 urging installation of suicide prevention barriers on bridges within Tompkins County, and WHEREAS, the Board of Public Works has had testimony indicating 4 - such barriers have been effective elsewhere in preventing suicidal behavior, and WHEREAS, the Board of Public Works is interested in exploring the possibility of suicide prevention barriers on appropriate city - owned bridges; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to gather !information regarding design and cost of installation of such !barriers on the Thurston Avenue and Stewart Avenue over Fall Creek bridges, and also investigate the cost of installation of emergency phones at those locations. Extensive discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (4) - Gerard, Tripp, Smith, Rusoff Nay (1) - Reeves Carried CREEKS, BRIDGES AND PARKS: A. Disposition of Seneca Street Bridge By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the New York State Department of Transportation will be replacing the Seneca Street bridge over Cayuga Inlet, in the course of the Route 96 Improvement Project, and WHEREAS, this bridge is of local importance and interest having been manufactured in 1908 by the Groton Bridge Company in a striking truss design that is gradually becoming less common, and WHEREAS, the city has expressed interest in seeing the bridge trusses re -used within the city, and WHEREAS, NYSDoT has indicated willingness to have all or parts of the structure salvaged and relocated, as part of the Route 96 project, to a location designated by the city, and WHEREAS, several possible locations and uses have been considered by the city and this board; now, therefore, be it RESOLVED, That the Board of Public Works concludes that the most 'desirable use of the Seneca Street bridge trusses would be as components of a structure needed to carry Finger Lakes State Parks' Black Diamond multi -use trail across Cayuga Inlet at the NYSDEC fish ladder and drop structure, and be it further RESOLVED, That the Superintendent be directed to coordinate with State Parks on this matter to determine whether such use is in fact reasonable and acceptable, so that time arrangements may be made for the move, and be it further RESOLVED, That this resolution, and information regarding State Park's response to the idea, when such response is given, be 1 conveyed to Common Council for appropriate action and to NYSDoT for incorporation into the project. Carried Unanimously CREEKS & BRIDGES Suicide Bridge Barriers PAGE 1 Disposal of Seneca Street Bridge 2 • • • '-1. C. Ithacare Section 16 Grant Request By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, Ithacare is applying to the New York State Department of Transportation for a Section `16 grant to purchase a handicapped accessible vehicle to be used to transport residents at Ithacare, and WHEREAS, Mark A. Macera, the Executive Director at Ithacare, sent a letter and a copy of the grant application to the City of Ithaca Transit System Supervisor requesting written comments concerning the grant application and proposed service, and WHEREAS, the Transit System Supervisor responded to Ithacare opposing the use of public funds to be used for a vehicle that would not be available to the public, and WHEREAS, the Transit System Supervisor does not oppose the purchase of a vehicle for Ithacare residents if the funding was from another source, and WHEREAS, the City of Ithaca Transit System is a transportation system that is structured to provide fixed route service throughout the City of Ithaca, and WHEREAS, the City of Ithaca contracts with Gadabout Transportation Services to provide demand response paratransit services for elderly persons and persons with disabilities, and WHEREAS, the Executive Director of Gadabout Transportation Services and the Transit System Manager for the Tompkins County Tomtran 1 System were also contacted by Ithacare, and WHEREAS, Gadabout supports the grant application based on the inability for Gadabout to provide the volume of service, flexible hours and weekend availability described in the proposed project, and WHEREAS, Tompkins County opposes the grant application based on a policy that only endorses Section 16 applications from Gadabout, because federal funds should be dedicated to increasing service for all people needing specialized transportation, and WHEREAS, expansion of Paratransit services will be implements during 1995, to meet requirements for the Americans with Disabilities Act (ADA). Gadabout Transportation Services has been designated by the City of Ithaca and Tompkins County to be the ADA provider; now, therefore, be it RESOLVED, That upon the recommendation of the Transit System Supervisor the Board of Public Works does not endorse the Section 16 application for Ithacare to purchase a vehicle with public funds. This use of public funds would jeopardize future projects planned for the expansion of paratransit services for all people needing specialized transportation. Transit System Supervisor Oltz explained the history of the request by Ithacare and her opinion. She also explained the grant process to the Board. A vote on the resolution resulted as follows: Ayes (4) - Reeves, Rusoff, Smith, Gerard Nay (1) - Tripp Partin, B. Request for Power to Act for 1995 Transit Budget 'By Commissioner Tripp: Seconded by Commissioner Rusoff ;RESOLVED, That the Board of Public Works reserves the power to act regarding the. 1995 Transit Budget at its Committee of the Whole 41, 'meeting on September 21, 1995. Carried Unanimously • • • • • County Request to Place Bus Shelter on Green Street By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the County's Transit Manager requested permission to install a bus shelter on City land located on the south side of Green Street adjacent to the helix entrance to the Green Street garage; now, therefore, be it RESOLVED, That the Board of Public Works approves the request in concept and directs staff to work with the County to clear any underground utilities or other concerns in order to site the shelter. Transit Manager Oltz explained the need for the proposed bus shelter. She further added that the County has agreed to purchase, install and maintain this shelter. Mayor Nichols requested that the following memo from Dwight Mengel be included in the Minutes. "Date: November 22, 1994 To : Nancy Oltz, Transit Manager, Ithaca Transit From: Dwight Mengel, Transit Manager,•TOMTRAN Re : Request Permission to install Bus Shelter on E. Green Street As we discussed, I am writing to obtain permission to install a bus shelter on East Green Street, east of the helix ramp of the parking garage. The existing Green Street shelter is too small to serve the que of buses and passengers during peak hours. The proposed site is in dire need of a bus shelter, as.passengers waiting for CARO - VAN, and Danby were assigned to wait at that site. The winter time is especially bad without a shelter. The County will purchase and install the shelter. The County would be responsible for its upkeep. If you have any questions, please ask me." A vote do the resolution resulted as follows: Carried Unanimously • • Ithaca Transit Policy for Youth, Senior and ADA Fares Nancy Oltz, Transit Manager, has recommended several changes to the City's fares to make them comply with federal law or to parallel practice in other local systems. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works adopts the following changes in fare policies for Ithaca Transit: Ticket Qualifications Method Existing Program Half Fare Student through high school -tickets @ school Senior 60 years or over -tickets Free Fare Children 12 years or under w/parent New Program Half Fare Student Youth through high school or 17 years or under ADA Senior ADA law & Fed. Transit Act 60 years or over -tickets @ school -tickets or I.D. -tickets or I.D. Free Fare Children 5 years or under w/parent Transit Manager Oltz explained the resolution. She stated that after meeting with CU Transit and Tomtran, they have agreed to accept the following forms of I.D. for half -fare eligibility: Senior Citizen's discount card, Medicare card, ADA Para -transit eligibility card, and disability cards. A vote on the resolution resulted as follows: Carried Unanimously TRANSIT PAGE Ithacare Section 16 Grant Request 1 Request for PTA for 1995 Transit Budget 2 County Request to Place Bus Shelter on Green Street 3 Ithaca Transit Policy for Youth, Senior and ADA Fares 4 1 L c I PARKING AND TRAFFIC ITEMS: Proposed Increases for Parking Rates By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has reviewed recommendations by staff for changes in parking permit rates, and WHEREAS, the Board has requested and received comments from DII; now, therefore, be it RESOLVED, That the Board of Public Works approves the following increases as proposed: Garage/Lot Existing Proposed Comments Seneca Street. Covered $36.00 $42.00 Limit to levels 5,6,7 Uncovered $22.00 $22.00 Levels 8&9 Green Street Covered N/A $42.00 Level 2 Uncovered $22.00 $22.00 Level 3 Woolworth (Lot D) Uncovered $22.00 $36.00 Limit to south of standing lighting, adjacent to Clinton Street. Don't sell more than 50. Desired level is 25. and, be it further, RESOLVED, That these rates become effective February 1, 1994 for all permits sold after January 15, 1994. Beverly Apgar, Downtown Ithaca Inc. read a letter written by Emery Tutton, Secretary of DII which noted several security issues 'relating to the upper levels of the Seneca Street parking garage such as poor lighting, vandalism, no fencing, and lack of lot attendants or police call boxes. Ms. Apgar stated that she didn't believe the raise in permit fees would deter permit holders from parking in the lower levels of the Seneca Street garage until the security issues were resolved. Extensive discussion followed on the floor. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the first four lines under "Comments" be deleted. Carried Unanimously Amending Resolution By Commissioner -Tripp: Seconded by Commissioner Rusoff RESOLVED, That improved lighting and other security measures be taken by June 1, 1994 on the upper levels of the Seneca Street Parking Garage. Amending Resolution By Commissioner Smith: Seconded by Commissioner Rusoff RESOLVED, That the Amending Resolution be Amended to add a second Resolved clause that reads as follows: RESOLVED, That it is the intent of the Board of Public Works that long term permit holders be restricted to park on the upper levels of the Seneca Street parking garage after these improvements are made. Ayes (5) Rusoff, Reeves, Gerard, Smith, Brandford Nays (1) Tripp Carried Amending Resolution A vote on the Amending Resolution as Amended resulted as follows: Ayes (5) Rusoff, Reeves, Gerard, Smith, Brandford Nays (1) Tripp Carried Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously •, • Request for Curbside Handicap Parking on Spencer Street By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request for curbside handicap parking on Spencer Street; now, therefore, be it • RESOLVED, That the Board of Public Work has as reviewed the request as well as received input from the Disability Advisory Council and hereby denies the request. Commissioner Reeves stated that the Disability Advisory Council did not support this request because they felt it would set a bad precedent, as well as the fact that this space could not be reserved specifically for the Spencer Street resident, it would be available to the disabled public. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Tripp, Reeves, Gerard, Smith Nays (1) Brandford Carried PARKING AND TRAFFIC ITEMS: ,A. Request for Handicap Parking Space at 132 East Spencer Street HBy Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works received a request in January, 11994 to install a handicap parking space at 132 East Spencer Street at the Barnes residence, and 'WHEREAS, the Board reviewed the request and passed a resolution the installation of a handicap parking space at their •denying January 12, 1994 meeting, and ,WHEREAS, a care taker for the Barnes has approached the Board and 'asked for reconsideration of their earlier decision based on the 'Barnes' long term (50 years) residency and their "heroic" effort to remain in their own home; now, therefore, be it RESOLVED, That the Board of Public Works has reviewed the request ;and feels that the installation of a handicap parking space is warranted on East Spencer Street, and be it further (RESOLVED, That the Board requests that the Superintendent create a ;system to review residential parking spaces annually and verify 'their continued need. Extensive discussion followed regarding handicap parking needs in 'the City. A vote on the resolution resulted as follows: Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: David Nutter, Chair of the Bicycle Advisory Council addressed the Board regarding the placement of parking meters on Thurston Avenue. •He stated that the BAC agreed with the parking meter plan with the exception of the area directly in front of Risley Hall. He requested that a "No Parking" zone be created in front of Risley Hall and extended to Fall Creek Drive to facilitate bicycle usage and safety. The Board asked staff to review this request and referred it to the Committee of the Whole for further discussion. PARKING AND TRAFFIC ITEMS: Thurston Avenue Parking Meter Modification IBy Commissioner Tripp: Seconded by Commissioner Smith !WHEREAS, during the 1994 budget process, Common Council authorized !funding for parking meters on Thurston Avenue, and WHEREAS, the Bicycle Advisory Council by memorandum dated January 12, 1994, made a request to the Board of Public Works to eliminate proposed parking meters on the curve on the south side of Thurston Avenue from Risley Hall to Fall Creek Drive, the approximate number !of meters being 14. The area has been identified as an important ;bicycling connection between City streets and the Cornell bikeway system, and WHEREAS, the Bicycle Advisory Council further requests that the ;current "No Parking" zone in front of Risley Hall be extended to !Fall Creek Drive; now, therefore, be it • RESOLVED, That the Board of Public Works approves of the 'elimination of the proposed parking meters on the south side of Thurston Avenue from Risley Hall to Fall Creek Drive, and, be it further ;RESOLVED, That the installation of the remaining proposed parking ;meters and the "No Parking" zone signs be installed at the same time, preferably during the summer before students return for the !Fall 1994 term, and, be it further (RESOLVED, That the map showing both the original proposal for !parking meters and the current revisions be made part of this !resolution. Commissioner Tripp stated that the Police Chief has no objections to this Resolution. 'Discussion followed on the floor regarding all night parking on the ;north side of Thurston Avenue. Amending Resolution By Commissioner Gerard: Seconded by Commissioner Smith RESOLVED, That the area on the north side of Thurston Avenue, from Wyckoff Avenue to Wait Avenue, will not be subject to the odd/even parking. Discussion followed regarding the impacts this amendment may have on street cleaning and traffic patterns. A vote on the amending resolution resulted as follows: Ayes (2) - Smith, Gerard Nays (3) - Tripp, Reeves, Brandford Main Motion A vote on the Main Motion resulted as follows: Ayes (4) - Smith, Tripp, Reeves, Brandford Nay (1) - Gerard Motion Fails Carried (4-1) • PARKING AND TRAFFIC ITEMS: Request for No Parking at 116 Cleveland Avenue (St. James A.M.E. Zion Church) By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request for "No Parking" signs to be installed at 116 Cleveland Avenue for the St. James A.M.E. Zion Church; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants the request for installation of "No Parking" signs to allow the equivalent of two parking spaces for pick ups and drop offs at 116 Cleveland Avenue. Carried Unanimously • -5- Request for Two Hour Parking on Farm Street By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, Dr. Richard Gardner, 450 N. Aurora Street has requested the installation of "Two Hour Parking" signs, and WHEREAS, input from the Council representatives and neighboring residents has been received, and the request was found to be acceptable, and WHEREAS, the request has been reviewed by the Planning and Development Board who suggested limiting the period to weekday work hours; now, therefore be it RESOLVED, That the Board of Public Works hereby approves the installation of "Two Hour Parking, 9:00 am to 5:00 pm, Monday - Friday" signs on Farm Street for the distance of the street frontage of 450 N. Aurora Street, and, be it further RESOLVED, That the Board requests staff to schedule this work as soon as time allows. Carried Unanimously • HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Request for Power to Act at Board of Public Works Committee of the _• Whole Meeting on March 2, 1994 - Dunmore Place - One -Way By Commissioner Smith: Seconded by Commissioner Tripp 'RESOLVED, That the Board of Public Works will have Power to Act at the March 2, 1994 Committee of the Whole meeting regarding Dunmore Place - one-way traffic pattern. Carried Unanimously 1 REPORT OF SPECIAL COMMITTEES: Parking Lot Committee • Commissioner Rusoff reported that work is progressing on the committee and they will be coming to the Board with recommendations in the near future •regarding the X Lot, Thurston and downtown parking lots. ** B. Purchase of New Electronic Parking Meter for Lot X By'Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the City of Ithaca has been authorized to operate a temporary parking lot in the 300 block of East State Street, and clA 4127I9'� WHEREAS, proposals for electronic parking meters have been received and reviewed; now, therefore, be it RESOLVED, That staff is directed to purchase a "Dynameter" from CTR Systems of Rochester, NY at a cost not to exceed $15,000. {exact cost will be provided before voting.} Discussion followed on the floor. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Resolved Clause be changed to read as follows: "RESOLVED, That staff is directed to purchase an electronic meter ;system at a cost not to exceed $15,000." Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously Editorial Note: At its meeting of May 4, 1994 the Common Council voted not to operate the Parking Lot. ** PARKING AND TRAFFIC ITEMS: A. Strand Parking Lot (Lot X) By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, negotiations for the sale of the Strand Theater parcel to RHP Properties, Inc. and demolition of the theater have been completed, it is the desire of the City of Ithaca to enter into a formal agreement with RHP Properties, Inc. for the use of the lot by the City, and WHEREAS, the goal of the Board of Public Works and the Department of Public Works is to use the lot for public parking and to experiment with different types of equipment to collect revenues for parking, and WHEREAS, the Board of Public Works has, at the request of the City Attorney, reviewed the proposed agreement as defined in a memorandum dated March 8, 1994 and the revisions as defined in a 'memorandum dated March 24, 1994; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement in its revised form dated March 24, 1994, and be it further ;RESOLVED, That the Board of Public Works requests the Budget and Administration Committee and Common Council to approve said agreements and to proceed with the signing of the agreement between RHP Properties, Inc. and the City of Ithaca. Carried Unanimously BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: A. Request to Establish Capital Prosect for Purchase of Parking Equipment By Commissioner Reeves: Seconded by Commissioner Gerard WHEREAS, the Board of Public Works has charged the Parking Committee to research and recommend a new parking equipment system which will allow the City to have more control over collection of monies, regulate usage and provide better data collection, and WHEREAS, the Parking Committee has made its recommendation to purchase a system to replace the current system which is based on magnetic stripe technology; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee establish a Capital Project to provide funding for the purchase of a new parking system as soon as possible. Discussion followed on the floor. Motion to Table By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the resolution "Request to Establish Capital Project for Purchase of Parking Equipment" be tabled so that a monetary amount can be established. Carried Unanimously PARKING AND TRAFFIC ITEMS: A. Request to Establish Capital Project for Purchase of Parking Equipment By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has charged the Parking 01144 Committee to research and recommend a new parking equipment system which will allow the city to have more control over collection of monies, regulate usage and provide better data collection, and WHEREAS, the Parking Committee has made its recommendation to purchase a system based on magnetic stripe technology to replace the current system, and WHEREAS, staff has estimated, using the minimal data available, that the current system results in significant revenue loss, provides low quality service, is no longer serviceable and fails to provide adequate audit and management information; now, therefore be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee establish a Capital Project to provide funding for the purchase of the initial phase of a new magnetic stripe parking system for Green Street lot and garage and Seneca Street garage as soon as possible, and be it further RESOLVED, That the scope of work include design, purchase and installation of: gates and detection loops magnetic stripe ticket dispensers ticket readers revenue computers at a budget not to exceed $280,000, and be it further RESOLVED, That up to an additional $70,000 be allocated for a system management station to include conduit, computer and software, and be it further RESOLVED, That the total for the proposed Capital Project will be $350,000. Commissioner Rusoff referred to a memo from the Parking Committee, dated August 10, 1994, regarding Parking Lot Equipment. (The memo is on file in the City Clerk's Office. Discussion followed on the floor with Junior Engineer Yost answering questions from Board members. A vote on the resolution resulted as follows: Carried Unanimously • OFFICE OF CITY ENGINEER CITY OF ITHACA 1OB EAST GREEN STREET ITHACA, NEW YORK 14850 MEMORANDUM TO: Board of Public Works Superintendents FROM: Parking Committee RE: Parking Lot Equipment • FILE: Govt..150.0 DATE: August 10, 1994 TELEPHONE: 274.6530 CODE 607 A capital project for the replacement of parking lot equipment is currently under consideration by the Capital Project Review Committee. The Board of Public Works should support this request for funding. Some members of the BPW and the Engineering staff have completed preliminary design for parking equipment for Seneca, Green St. and Woolworth parking facilities. Based upon our review of survey results and available data, we believe that the city is currently losing a minimum of $18,000 per year and possibly as much as $100,000 per year. We recommend that the city install basic magnetic stripe technology to provide services of similar scope with those currently provided, but with a higher level of service and accountability. The cost for such expense & technology is estimated at about $280,000. Additional funding will be required to further develop this technology to provide on line accountability, to improve network communication and to free attendants to provide better customer service. The Board should support this request for funding the first step in improving our • parking facilities. • ECONOMIC ANALYSIS OF PARKING EQUIPMENT The Board has asked for an economic analysis of our current parking equipment in order to make a more informed decision regarding new equipment. We will discuss the methods we used for collecting data for evaluation. We will present our observations based upon the data and describe the methods used to compare and correlate the data. We will discuss what conclusions can be drawn from the data and make a series of recommendations. METHOD Parking Study The parking study was conducted during April 1994. Student data collectors counted parked vehicles in Seneca Street Garage, Green Street Garage, Woolworth Parking lot, Mayer's parking lot and the X -lot (vacant Strand Theater lot). Counts were made hourly from 7:00 am until 9:00 pm every other day of the month excluding Sundays. The total number of parking spaces available in these facilities is 1237 as follows: Seneca Street Garage Green Street Garage Woolworth parking lot Mayer's parking lot X-Iot 454 spaces 453 spaces 268 spaces 31 spaces 31 spaces Data collected by student counters was 93% complete. This discrepancy was due to failure of data collectors to report for work. Traffic counters were also installed at the entrances and exits of the Woolworth Parking Lot. Counts were collected at fifteen minute intervals throughout the month. The traffic counts are flawed. Although the counters appeared to work correctly when monitored during installation we found that the presence of the engineer affected the Way in which the driver maneuvered the vehicle. In the presence of the engineer drivers approach and depart the ticket dispenser in a straight line giving a correct count on the counter. When the engineer is not present drivers turn towards the ticket dispenser when approaching and away from the dispenser when departing. The swerving movement permits the vehicle to hit the counter tubes on a bias which tallies a vehicle count of one for each axle. We estimate this error increases the count by approximately 33% but it is not consistent. Since entries and exits for most days equal each other we must assume that similar errors occur at the exits as well. Parking Audit Records The records for parking lot users consist of the recovered tickets and register tapes that are turned in by the lot attendants. These tickets indicate the ticket number and the time of issue (entrance) on the front. On the back is a register impression • indicating fee paid, date paid, transaction number and clerk code. If parking was paid for using merchant validations these stickers are stuck to the ticket. If the customer was a permit holder the permit number is written on the ticket. In addition to the recovered tickets there are cash register tapes indicating fee, cash tendered, change returned and transaction number for transient transactions. There is also a portion of the register tape that lists number of one hour, two hour, three hour stays etc. as well as cash collected, final transaction number and date. The data collected from parking tickets is incomplete. This discrepancy is due to a number of factors that include ticket dispenser failure, late departures, Toss of. tickets, failure of the attendant to collect tickets, and illegal customer drive through. The data collected on the register tapes is complete for those transactions that were entered. The tapes do not record payments made with merchant validation stickers or permit parkers. Data recorded on the parking tickets is not always usable. For instance, a register entry made on the front side of the ticket is usually illegible. Register entries on tickets are frequently useless due to printer malfunction. In no case is the time of exit recorded. It took approximately two days to determine which data comprised a data set for a specific day. OBSERVATIONS We selected data from April 27 for evaluation. This date was selected because the parked vehicle count was substantially complete, the traffic counter data was complete (if not accurate), it was a typical mid -week business day, tickets and register tapes were found. We will discuss usage of the Green Street / Woolworth facility during the hours of 7:00 am through 8:00 pm. Parking Occupancy Data Parking space occupancy data was collected for the purpose of determining overall usage. As would be expected occupancy increases rapidly between 7:00 am and 9:00 am, levels off through out the day and decreases slowly after 5:00 pm. The Green Street / Woolworth facilities operate at about 75% of capacity during business hours on weekdays occasionally peaking at 80%. On April 27 we counted 5,091 vehicle -hours of parking at the Green - Woolworth facility. Of the 5,091 vehicle -hours of parking between 7:00 am and 8:00 pm we received cash or validations for 1,803 vehicle -hours. We documented 38 vehicle - hours of free parking at the end of the day. We provided about 360 vehicle -hours of city staff parking and about 120 vehicle -hours of parking for city vehicles. The remaining 2,770 vehicle -hours represents permit parking. Traffic Counter Data Although the data is not valid for total volume it does, nonetheless show a • discernable morning peak for the entrances and a corresponding afternoon peak for the exits. There are secondary peaks made by lunchtime traffic. The tube counts can be adjusted to reflect vehicle movements more accurately. Two graphs need to be prepared. One graph is based upon actual hourly counts of parked cars and this data is plotted against time. The second graph is based upon a running hourly occupancy generated by adding and subtracting entering and exiting vehicles from the earliest morning parked car count. This data is also plotted against time. Now adjust the number of vehicles counted at the Green Street entrance so it equals the number of tickets dispensed at that entrance. It is not very easy to cheat the gate so this is a good assumption. Then adjust the entrance count at Cayuga Street so that the early hour profiles of the two graphs looks similar. Since so few vehicles exit in the morning the profile is mostly based upon entrances. Now the exit counts can be adjusted so that the rest of the profile can be matched. The corrected tube data suggests that almost 2,000 vehicles entered the facility on April 27 between 7:00 am and 8:00 pm. Parking Audit Records The parking audit records consist of the recovered tickets and the register tapes. From the front side of the ticket we can tell what time a specific ticket was issued. When the customer leaves the ticket is returned to the attendant with the appropriate fee or with the permit number written on the ticket. There is no record made of when the customer is exiting. On April 27 approximately 1,600 tickets were issued by the two ticket dispensers between 7:00 am and 8:00 pm. This was determined by sorting through the ticket piles to find the earliest and latest issue times • for the day. There were 1,314 tickets recovered at the exit booths between 8:00 am and 8:00 pm. Revenues We collected $470.10 in cash for 1,567 vehicle -hours of short term parking and $59.00 in validations for an additional 236 hours of short term parking. Based upon receipts from permit sales we collected $403.14 per business day in April; this represents payment for the remaining 2770 vehicle -hours of parking. This amounts to a discounted parking fee of approximately $0.14 per hour for customers purchasing permits. Based upon the figures appearing at the tail end of the register tapes 57% of the customers who pay cash for parking stay for one hour or Tess; 74% stay for two hours or Tess. ANALYSIS While 2000 vehicles entered, only 1,562 tickets were issued. This means that as many as 400 vehicles entered the facility and are not accounted for - approximately 20%! Were these permit holders, transient parkers, drive throughs? There is no way to know for certain. If 400 vehicles used the facility for even one hour during attended • hours the city should have realized $120 more revenue for the day than it received - that's $30,000 per year. • Of the 1,562 tickets issued between 7:00 am and 8:00 pm 1,314 were recovered. Over 200 customers - 16% - took tickets during business hours and are not accounted for. This is 200 customers in addition to those 400 who didn't take tickets at all. Some of these people may have used the facility all day without paying, we can not tell. If each of these 200 customers used the facility for a minimum of one hour during business hours this equates to $72 per day in lost revenue - that's $18,000 a year. Another way of thinking of these customers is that perhaps they stayed until after the attendants had left. In this case the city lost an annual equivalent of $85,000. Of the 1,314 tickets recovered, 758 customers (58%) paid in cash and 46 customers (4%) paid with validations. The remaining 510 customers are presumably permit holders of one sort or another. For the month of April there were 341 valid permits, 45 city staff permits and 9 city vehicles using the facility (405 total). It is probable that some of the vehicles entered and exited more than once. It is also likely that some number of permit holders exited and reentered at lunch time. CONCLUSIONS The first and most obvious conclusion is that the reporting and recording of revenue information is incomplete to the point of being absolutely unacceptable. It took two days to merely figure out which records belonged to one day. The second obvious conclusion to be reached by evaluating the available data is that there is no legitimate way to account for the use of the Green - Woolworth parking facility. Because the entrances and exits are neither gated nor attended 24 hours per day there will always be an open loop which could account for all of the users not otherwise accounted for. The third obvious conclusion is that the opportunity to pilfer is present but detection and accounting is impossible. Since the exit time is not printed on the ticket there is no way to determine whether the correct fee was collected. Although nothing in our study permits us to accuse anybody of pilferage the opportunity is present. RECOMMENDATIONS First, we need to close the loop! Second, make the system work. Third, make the system accountable. To accomplish the first two goals we recommend the installation of magnetic stripe ticket dispensers, ticket readers, new fee calculators, entry and exit gates. This recommendation constitutes a first phase of transition to an automated, central cashier system. Close the loop! • We recommend installation of new gates at both entrances to the Green - Woolworth facility and new gates at both entrances to Seneca Garage. By operating these gates 24 hours per day we can close the loop and know precisely how our facilities are being used. The gates can be operated automatically during unattended hours even if no fee were collected. There would probably be some additional staff time required for evening service in the event of a gate malfunction or customer error. The cost of new gates for the Green - Woolworth facility is approximately $18,000; this equals our projections of revenue lost to those who may leave after hours. At the Seneca Street facility we recommend that new gates be installed at both the Seneca Street entrance and exit and at the Tioga Street entrance and exit. This installation at Seneca Street will cost another $18,000. Make the system work! We recommend installation of new fee calculators with externally mounted readers at both existing exit booths at Green - Woolworth and at the existing booth at the Seneca facility,. New fee calculators of any sort will undoubtedly increase revenue simply by increasing accuracy. Most models of fee calculator will provide the audit information we need to create a partial audit trail; auditing will still require lots of paper shuffling and research. By mounting the readers externally the customer will be confident that the fee displayed is the fee that he/she should pay. Fee calculators that determine the fee from information on the ticket will eliminate two of the abuses that attendants report most often: the multiple use of permits by more than a single vehicle and the dispute over the calculation of the fee. Expired permits will not be accepted by the system. In addition, most fee calculators can be connected to the exit gate so that unless the fee is paid properly the gate will not open. High end fee calculators will not allow favors and will require documentation of attendant discretion. The cost of two new fee calculators for Green - Woolworth is approximately $33,000. At the Seneca facility a new fee calculator should be installed at the Tioga Street exit and a pass reader should be installed at the Seneca Street exit. The use of a pass reader at the Seneca exit will ease congestion at the attended booth. The cost for these installations will be approximately $20,000. We recommend the installation of new ticket dispensers at both entrances to the Green - Woolworth facility and a new ticket dispenser at the Tioga Street entrance to the Seneca facility. In -addition, we recommend the installation of a pass reader at the Seneca Street entrance to the Seneca facility. It is our recommendation that the city purchase the more expensive magnetic stripe ticket dispensers with read/write heads. This will allow the dispensers to either write and issue a transient ticket or read and recognize a prepaid permit. The cost of new dispensers for the Green - Woolworth facility will be approximately $50,000. The cost for the Seneca installations should be approximately $30,000. Make the system accountable! In order to accomplish our third goal we recommend the installation of a system management computer to fully integrate the components of our parking system. It is this tool that would allow the city to make sound management and policy decisions • regarding our parking facilities covering fee structure, revenue reporting and facility usage. All components of the system will need to be linked via conduit and one site selected as a management station. The most economical location for a system • manager would be in one of the attendants' booths although it could be located somewhere else like City Hall or Streets and Facilities. The cost of installing such equipment would include conduit, management computer and software and estimates range from $35,000 t� $70,000. The Future of our Parking System Our parking system at the Green - Woolworth and Seneca facilities is perhaps the most complex parking system imaginable. We combine short term cash parking, long term permit parking and merchant validation programs in one facility. We have attended facilities during business hours and unattended facilities at night. These facilities represent a business enterprise capable of generating gross sales in the neighborhood of $500,000 to $600,000 annually. They also represent a public service that the business community and the public rely upon. These facilities should be managed like the business that they are. Our service should be responsive to the public's needs. The proposals that we have made are a first step toward providing better service and better management. Ultimately these facilities should be operated as central cashier facilities complemented by automated pay stations. Attendants should be developed into managers thus allowing for reduced staffing levels. Automated pay stations will allow the city to collect revenues for services provided without changing current policies or increasing staffing levels. However, management and policies will be able to be evaluated and adapted as the needs of the public are • better understood . Such facilities are not realized overnight. The cost of a single automated pay station is about $80,000; total facility overhaul would cost about $900,000. Facility organization and layout need to be appropriately designed. Staff and public need to be trained to use such a system. Managers need to be developed and policies will. need to be reviewed. These are good reasons for approaching parking management one step at a time. Our proposals will allow the city to take a first, big step without having to back track in the future. • 10 - PARKING AND TRAFFIC ITEMS: A. Request for Reduced Parking Rates for TC3 ,By Commissioner Tripp: Seconded by Commissioner Rusoff I WHEREAS, the Board of Public Works has received a request from TC3 morito reduce parking rates for students attending the downtown 'extension center, and ;WHEREAS, TC3 staff has explained that the cost is an added burden to the downtown students, not borne by their on -campus students, and WHEREAS, the college has experienced some problems with the current sticker program and requests that a simplified system be established for them, and ;WHEREAS, the Board has explained the cost of parking is borne by the on -campus students as part of the facilities owned and operated lby the college in support of that campus, and WHEREAS, the current rate charged TC3 is already highly subsidized in an effort to assist their effort to use a downtown campus; now, therefore, be it RESOLVED, That the Board of Public Works denies the request to reduceparking rates for TC3, and be it further RESOLVED, That the Board directs the Superintendent to work with the City Chamberlain and TC3 to develop a new system which will 1111 !simplify the administration and distribution process for both parties. Carried Unanimously • • -11- B. Request for Handicap Parking at Unitarian Church By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works passed a resolution on December 8, 1993 approving placement of three meter bags on Aurora Street for handicap parking at the First Unitarian Church on Sundays only, and WHEREAS, httnChurch has sirinfront done three theiir bee altoalloweddto beused onBuffalo Street dectly church; now, therefore, be it RESOLVED, That the Board of Public Works approves of the request to allow use of one meter bag on Buffalo Street in front of the Unitarian Church while two bags remain on the Aurora Street side as previously approved. Carried Unanimously • • • PARKING AND TRAFFIC ITEMS: A. Improvements to Seneca Street Parking Garage On January 12, 1994, the Board of Public Works increased permit parking rates in the Green Street Garage, Lot D (Woolworth lot) and the Seneca Street Garage. The resolution indicated that steps should be taken by June 1, 1994 to improve the lighting and security of the Seneca Street Garage. 'Resolution ,By Commissioner Tripp: Seconded by Commissioner Rusoff 'WHEREAS, the department has reviewed the lighting in the Seneca Street garage and estimates upgrades to be $19,162.24, and that the cost to upgrade it at $19,200 in capital costs and $7,500 in annual operating expenses; now, therefore, be it RESOLVED, That the Board of Public Works requests that B&A establish funding for the upgrade in lighting as well as the increases in annual operating expenses. Carried Unanimously Eric Haines, 110_ Linden Avenue addressed the Board regarding ���,a� Children at Play signs he requested for his neighborhood. Request for "Children at Play" Sign on Linden Avenue By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, Eric and Catherine Haines, 110 Linden Avenue, have requested the installation of "Children at Play" signs near their ,home on Linden Avenue, and WHEREAS, the Board has reviewed staff's response to the Haines' denying their request, and WHEREAS, the Haines' live in a primarily student resident area where children playing is not expected; now, therefore, be it RESOLVED, That the Board of Public Works approves of the installation of "Children at Play" signs on Linden Avenue. 'Discussion followed on the floor with Mayor Nichols stating that '3rd Ward Alderperson Booth supports this „ Resolution. , Superintendent Gray and Assistant Superintendent Fabbroni spoke strongly about the fact that these types of signs are usually not effective and tend to give families a false sense of security. They noted that the situation is caused by traffic enforcement issues that need to be addressed. 0 Mr. Haines assured the Board that he understood that he could not rely on the sign alone to protect the safety of his children. A vote on the Resolution resulted as follows: Ayes (4) Rusoff, Tripp, Gerard, Smith Nays (2) Reeves, Seligmann Carried \ct • • • PARKING AND TRAFFIC ITEMS: Request for "No Parking" Signs on Crescent Place By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request to prohibit parking at the curve on Crescent Place, and 'WHEREAS, Superintendent Gray has suggested that parking be removed from inside of the curve, making the turn safer; now, therefore, be ' it RESOLVED, That the, Board of Public Works directs staff to install "No Parking" signs on the inside of the curve on Crescent Place. Carried Unanimously PARKING AND TRAFFIC ITEMS: A. Request for "No Parking" Signs on Crescent Place By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has received a request to prohibit parking at the curve on Crescent Place, and WHEREAS, Superintendent Gray has suggested that parking be removed from inside of the curve, make the turn safer, and WHEREAS, on July 13, 1994, the Board of Public Works passed a resolution modifying the regulations on the inside of the curve on Crescent Place, and WHEREAS, the board has received a second request and recommendations from the Chief of Police to eliminate parking from both sides of the street at the curve on Crescent Place; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves the request to install "No Parking" signs on both sides of Crescent Place at the curve, based on the original recommendation by the Chief of Police. Discussion followed on the floor. A vote on the resolution resulted as follows: Aye (1) - Smith Nays (3) - Reeves, Seligmann, Tripp Motion Fails • HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request for Signage on Cemetery Road ,By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the residents of DeWitt Place who live near the intersection of DeWitt Place and Cemetery Road have expressed their concerns regarding increased traffic, speeding cars and pedestrians safety at that intersection, and 'WHEREAS, the residents are requesting the BPW to install stop signs on Cemetery Road at the intersection of DeWitt Place; now, therefore, be it RESOLVED, That the Board of Public Works denies the request for stop signs at the intersection of Cemetery Road and DeWitt Place, and, be it further RESOLVED, That the BPW has reviewed the concerns of the residents, and requests staff to install signs warning of the 'dangerous intersection, and, be it further RESOLVED, That the BPW requests DPW staff as well as the Police Chief and Fire Chief make recommendations to aid in the development of a more permanent solution for possible traffic reduction and mitigation through the City Cemetery. Alderperson Schroeder spoke to the Board regarding the resolution and made the following changes: 41,, The first Whereas clause shall read as follows: "WHEREAS, the residents of DeWitt Place and Cascadilla Park Road, who live near the intersection of DeWitt Place and Cemetery Road has expressed their concerns regarding the way natural topography blocks the intersection from the view of approaching motorists, and also regarding speeding cars and pedestrian safety at that intersection, and" The third Resolved clause shall read as follows: "RESOLVED, That the BPW requests DPW staff as well as the Police Chief and Fire Chief make recommendation to aid in the development of a more permanent solution, which may or may not include the installation of stop signs, for possible traffic reduction and mitigation through the City Cemetery." Alderperson Schroeder's changes were accepted by the Board members and therefore became part of the resolution. Commissioner Reeves reported that she was presented with a petition from Alderperson Schroeder with 23 signatures of residents requesting Stop signs at the Cascadilla Park Road/DeWitt Place intersection. • A vote on the resolution resulted as follows: Carried Unanimously COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE THE BOARD: DeWitt Place Signage John Schroeder spoke to the Board regarding the resolution on today's agenda, signage for DeWitt Place at Cemetery Drive. He requested that Cascadilla Park Road be added to the resolution Don Fredericksen, 205 DeWitt Place and Jeff Brown, 206 DeWitt Place, both spoke to the Board in favor of the resolution for signage for DeWitt Place. igi2194- HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request for Signage on DeWitt Place at Cemetery Driveway By Commissioner Smith: Seconded by Commissioner Rusoff WHEREAS, residents from DeWitt Place and Cascadilla Park Road requested signage be placed at the City Cemetery to make motorists more aware of the intersection, and WHEREAS, the Board of Public Worksrequested and received input from the Police Chief and Fire Chief concerning the intersection; now, therefore, be it RESOLVED, That the Board of Public Works accepts the Police Chief's recommendation (a copy of said recommendation is attached to official minute book) to install stop signs at the intersection of DeWitt Place and the driveway for the cemetery, and be it further RESOLVED, That additional signs recommended by the Police Chief, stating "No Thru Traffic City Cemetery Driveway Not a Public Street", be installed, and be it further RESOLVED, That the board recognizes the fact that during the winter months, some residents of DeWitt Place may use the driveway due to poor road conditions on DeWitt Place and does not consider this as "thru traffic". Discussion followed on the floor. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the last Resolved clause be deleted from the resolution. Carried Unanimously Main Motion As Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously 10104 • • B. Request for Signage at Community Gardens By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from members of the Community Gardens requesting signage to allow pedestrian crossing and Yield signs at the gardens; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to take measures to dead end the road as it was originally designed and install signage warning motorists of pedestrians, and be it further RESOLVED, That the Board urges the participants of Community Gardens to work with the department staff to relocate gardens so they are contiguous, allowing them to avoid crossing the road, and be it further RESOLVED, That the Board encourages members of the Community gardens to communicate with the businesses in the area to make them aware of their concerns and the safety issues involved. Amending Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That a new first Resolved be added to the resolution to read as follows: "RESOLVED, That the. Board denies the request of the Community Gardens, and be it further" Carried Unanimously Amending Resolution By Commissioner Smith: RESOLVED, That in the first Resolved clause (in the, original resolution) the words "and install signage warning motorists of pedestrians" be deleted. Motion Failed for Lack of a Second Main Motion as Amended LA vote on the Main Motion as Amended resulted as follows: Carried Unanimously PARKING AND TRAFFIC ITEMS: A. Request for "No Parking: Signs on Dunmore Place Laura Rotondi of 926 East State Street has requested that the Board of Public Works install "No Parking" signs across from her driveway. She has explained that the new one-way regulation on Dunmore Place makes it difficult to back out of the driveway and maneuver the vehicle in the proper direction. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff. WHEREAS, the Board of Public Works has reviewed the request from Laura Rotondi of 926 East State Street to install "No Parking" signs across from her driveway, and WHEREAS, staff has reviewed the site and recommends against any restrictions because the pavement is 24' curb to curb and the driveway for 926 East State Street is approximately across from the driveway for 916 East State Street; now, therefore, be it RESOLVED, That the Board of Public Works denies Ms. Rotondi's request to prohibit parking on the north side of Dunmore Place. Extensive discussion followed on the floor. ghq194 Motion to Table By Commissioner Gerard: Seconded by Commissioner Smith RESOLVED, That the resolution to consider a request for "No Parking" signs on Dunmore Place be tabled. Ayes (3) - Smith, Gerard, Tripp Nay (1) - Rusoff Abstention (1) - Seligmann Carried (3-1-1) PARKING AND TRAFFIC ITEMS: A. Request for No Parking on Dunmore Place Laura Rotondi of 926 East State Street has requested that the Board of Public Works install "No Parking" signs across from her driveway. She has explained that the new on -way regulation on (I\� Dunmore Place makes itdifficult to back out of the driveway and maneuver the vehicle in the proper direction. Resolution By Commissioner Tripp: Seconded by Commissioner Seligmann WHEREAS, the Board of Public Works has reviewed the request from Laura Rotondi of 926 East State Street to install "No Parking" signs across from her driveway, and WHEREAS, staff has reviewed the site and recommends against any restrictions because the pavement is 24' curb to curb and the driveway for 926 East State Street is approximately across from the driveway for 916 East State Street; now, therefore, be it RESOLVED, That the Board of Public Works denies Ms. Rotondi's request to prohibit parking on the north side of Dunmore Place. Extensive discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (4) - Seligmann, Reeves, Smith, Tripp Nays (2) - Gerard, Rusoff Motion Carried (4-2) D.o.T Widening of Route 13 Alderperson Schroeder spoke to the Board regarding the resolution • III that is going to the Common Council on October 5 concerning the 8192 jA D.o.T. widening of Route 13. Alderperson Schroeder stated that he will come to the next Committee of the Whole meeting to give a presentation on the proposed Route 96 project. • • • PARKING AND TRAFFIC ITEMS: A. Metered Parking on Thurston Avenue By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has determined that parking along Thurston Avenue shall be metered; now, therefore be it RESOLVED, That the enforcement times for metered parking shall be 9:00 a.m. till 6:00 p.m. daily, Friday, 9:00 a.m. till 9:00 p.m. except Sunday, New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and Christmas Day, and be it further RESOLVED, That the parking tariff shall be $.50 per hour with no time limit. Discussion followed on the floor. Amending Resolution Commissioner Tripp suggested that the first Resolved clause read as follows: "That the enforcement times for metered parking shall be 9:00 a.m. till 6:00 p.m. weekdays, except New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and Christmas Day, and be it further" Tabling Motion By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the matter of metered parking on Thurston Avenue be tabled for the period of two weeks for further discussion with and a recommendation from the parking sub-committee. Carried Unanimously `PARKING AND TRAFFIC ITEMS: 'Metered Parking on Thurston Avenue (Tabled from October 12, 1994 Meeting) By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has determined that parking along Thurston Avenue shall be metered; now, therefore, be it RESOLVED, That the enforcement times for metered parking shall be 9:00 a.m. till 6:00 p.m. daily, Friday, 9:00 a.m. till 9:00 p.m. except Sunday, New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and Christmas Day, and be it further RESOLVED, That the parking tariff shall be $0.50 per hour with no time limit. Amending Resolution By Commissioner Rusoff: ,Seconded by Commissioner Tripp RESOLVED, That the two Resolved clauses be Amended to read as follows:; RESOLVED, That the enforcement times for metered parking shall be 9:00 a.m. till 6:00 p.m. Monday through Friday, and, be it further • .RESOLVED, That the parking tariff shall be $0.25 per hour with no time limit. Carried Unanimously /0/ jQ IC4 Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously - Award of Bid for Meter Post Installation By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, price quotes for Thurston Avenue meter post installations have been received and reviewed by staff; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to proceed with the project of installing meter posts on Thurston Avenue and acknowledges the choice of McPherson Builders, Inc. of 710 Willow Avenue, Ithaca, New York for the price quote of $3,476.17 with funds to be derived from Capital Project 285, Thurston Avenue Meters. Carried Unanimously PARKING AND TRAFFIC ITEMS: Request fore Power to Act By Commissioner Tripp: Seconded by Commissioner Smith RESOLVED, That the Board of Public Works have Power to Act at the November 16, 1994 Committee of the Whole meeting to consider expanding the capital project for parking meters on Thurston Avenue to include meters for Stewart' Avenue and Oak Avenue. Carried Unanimously 0-9"'` • • • Route 96 Resolutions 'Alderperson Schroeder handed out the resolutions regarding the Route 96 project that were not available last week. 'He explained 411,the resolutions that will be going to Common Council for approval on November 2, 1994. ►o) • • • Expansion of Metered Parking Project By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the city has undertaken a Capital Project (CP285) to install parking meters on Thurston Avenue between Barton Place and the eastern end of Wait Avenue, and WHEREAS, there are several similar areas along Stewart Avenue and Oak Avenue where parking meters can be installed to regulate usage, reduce congestion, encourage off-street parking and reflects their current use as linear parking lots, and WHEREAS, the installed meters are projected to have less than a two year payback period after considering installation, depreciation, collection, enforcement and administration expenses; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the current Capital Project 285 be expanded from $40,000 to $140,000 to cover east hill parking meters and forwards this resolution to the Budget and Administration Committee for their review. Discussion followed on the floor regarding the history and the present opportunity for this request. Motion to Refer to Committee of the Whole By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Expansion of Metered Parking Project Resolution be referred to the Committee of the Whole for further discussion. Carried Unanimously PARKING AND TRAFFIC ITEMS: Expansion of Metered Parking project By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the City has undertaken a Capital Project (CP 285) to install parking meters on Thurston Avenue between Barton Place and the eastern end of Wait Avenue, and WHEREAS, there are several similar areas along Stewart Avenue and Oak Avenue where parking meters can be installed to regulate usage, reduce congestion, encourage off-street parking and reflects their current use as linear parking lot, and WHEREAS, the installed meters are projected to have less than a two year payback period after considering installation, depreciation, collection, enforcement and administration expenses; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the current Capital Project 285 be expanded from $40,000. to $140,000. to cover East Hill parking meters and forwards this Resolution to the Budget and Administration Committee for their review. Carried Unanimously PARKING AND. TRAFFIC ITEMS: Expansion of Metered Parking By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Parking Sub -committee along with staff recommends that the Board of Public Works expand metered parking within the City; now, therefore, be it RESOLVED, that the Board of Public Works approves and directs staff to expand metered parking approximately as follows: The addition of 28 metered:' spaceson: the west side of Stewart Avenue. - from a point 400 feet south of the Fall Creek Bridge to University Avenue The addition of 60 metered spaces Campuson th east side of Stewart Avenue - from University Avenue ad The addition of 15 metered spaces on the west. side of Stewart Avenue - from Campus Road to Williams Street gemoor The additiontrsection etered of Stewart Avenueaces on the test to SouthAvenue Lane - from thee ine The addition of 42 metered spaces on the north side Oak Avenue nue0- from the end of the . existing. metered parking (approximately feet east of College Ave. intersection) to the driveway of 414 Oak Avenue, \o\P' and, be it further RESOLVED, That approximately five spaces within theexpanded be area will be initially designated as handicap parking, , further RESOLVED, That overnight parking .will be allowed based on the alternate side parking regulation. Extensive discussion followed on the floor regarding the current parking regulations in the Collegetown area.; Amending Resolution By CommissionerSmith: s by Commissioner Gerard RESOLVED, That the last Resolvedclaebe amended read as follows: RESOLVED, That overnight parking will be allowed at the meters. Ayes (4) Smith, Gerard, Seligmann, Nichols Nays (2) Reeves, Tripp Carried Main Motion as Amended A vote on the Main Motion as Amended resulted aas follows ried Unanimously • • • • PARKING AND TRAFFIC ITEMS: Request from DII to Provide One Hour Free Parking By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, Downtown Ithaca Inc. has proposed that merchants. and service oriented businesses be allowed to provide one hour free parking in the downtown ramps or Lot D (Woolworth lot) to their patrons, and WHEREAS, the Mayor has proposed that the City sell stickers to DII in quantity at a discounted rate of $.25. Each sticker will be good for one hour of parking in the downtown ramps or Lot D (Woolworth lot), and WHEREAS, DII will act as the City's agent by. selling such stickers to the downtown businesses and professional offices upon request; now, therefore be it RESOLVED, That the Board of Public Works approves of DII's proposal for 1995, renewable for 1996 upon agreement of both parties. Carried Unanimously - Request from DII to Improve Exiting Traffic at Seneca Street Garage By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request from DII to alleviate traffic flow of motorists exiting the Seneca Street garage during the 1994 holiday season; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to establish a system to allow vehicles to exit the Seneca Street garage in a more timely manner, and be it further RESOLVED, That the Board directs staff to work with the Mayor to adjust budgets to cover overtime for employees to assist in this operation. Carried Unanimously Installation of Bike Racks in Lot D By Commissioner Tripp: Seconded by Commissioner Gerard • WHEREAS, the Board of Public Works received a Resolution from the Bicycle Advisory Council dated November 17, 1994 requesting a bike rack in Lot D (Woolworth lot); now, therefore, be it RESOLVED, That the Board of Public Works requests staff to install a bike rack near the Green Street bus shelter in Lot D (Woolworth lot). Carried Unanimously • • UNFINISHED BUSINESS: City Hall Parking Lot Commissioner Reeves reported that Chief McEwen has recommended that signage be installed stating "Restricted Vehicle Entry - Service, Delivery, Official, and Handicap Vehicles Only". This lti recommendation has been forwarded to Assistant Superintendent Ferrel. • • PARKING AND TRAFFIC ITEMS: New Parking Meter Rates - Oak Avenue, Stewart Avenue, and Edgemoor Lane By Commissioner Tripp: Seconded by Commissioner Seligmann WHEREAS, the Department of Public Works will be installing metered parking on Oak Avenue, Stewart Avenue, and Edgemoor Lane, and WHEREAS, the Parking Committee, DPW staff, and IPD have made recommendations for the hourly rate and enforcement; now, therefore, be it RESOLVED, That the Board of Public Works sets the following rates and hours of enforcement for meters: Location Rate/Hr. Hours of Enforcement Stewart Avenue $.25 9:OOam - 6:OOpm, M - F Edgemoor Lane $.25 9:OOam - 6:OOpm, M - F Oak Avenue West end, 20 spaces $.50 Remainder $.25 9:OOam - 6:OOpm, M - F 9:OOam - 6:OOpm, M - F Carried Unanimously • PARKING & TRAFFIC Proposed Increase for Parking Rates Request for Curbside Handicap Parking on Spencer Street Thurston Ave. Parking Meter Modification Request for No Parking at 116 Cleveland Avenue (St. James A.M.E. Zion Church) Request for Two Hour Parking on Farm Street Request for One -Way on Dunmore Place Parking Lot Committee Strand Parking Lot (Lot X) PAGE 1 2 3 4 5 6 7 8 Request to Establish Capital Project for Purchase of Parking Equipment 9 Request for Reduced Parking Rates for TC3 10 Request for Handicap Parking at Unitarian Church 11 • Improvements to Seneca Street Parking Garage 12 "Children at Play" sign on Linden Avenue 13 Request for "No Parking" sign on Crescent Place 14 Request for Signage on Cemetery Road 15 Request signage at Community Gardens 16 Request for "No Parking" Signs on Dunmore Place 17 DOT Widening of Route 13 18 Metered Parking on Thurston Avenue 19 Route 96 20 Expansion of Metered Parking Project 21 Request from DII to Provide One Hour Free Parking 22 Request from DII to Improve Exiting Traffic at Seneca St. Garage 23 Installation of Bike Racks in Lot D 24 • _ City Hall Parking Lot 25 New Parking Meter Rates (Oak, Stewart, Edgemoor) 26 • 1 COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Cass Park Rink Improvements Mr. Joe Cassanitti spoke to the Board regarding improvements that are needed at the Cass Park Rink. He requested the Board's support to implement the needed improvements, which include bleachers, a wind screen, and signage before next years skating season. Mr. Cassanitti suggested that fund raisers such as bake sales could be initiated to help with the monetary aspects to implement the needed improvements. After discussion with the Board, it was decided that Mr. Cassanitti should come to the next regular Board meeting on March 23 with a presentation/proposal and that Youth Bureau Director Cohen and Asst. Attorney Kennedy as well as representatives from Planning and Development and the Parks Commission should be present. CREEKS, BRIDGES AND PARKS: A. Cass Park Discussion Vice -Chair Reeves referred to a memo from Sam Cohen, the Director of the Youth Bureau and a resolution from the Youth Bureau Board of Advisors regarding the smoking policy at Cass Park. She stated that there are three other areas of concern - wind screens, bleachers and fund raisers. It was the consensus of the Board that they agree with the resolution from the Youth Bureau Board of Advisors on designation of a "No Smoking" area as outlined in their resolution of March 14, 1994 Vice -Chair Reeves stated that this resolution deals with smoking in outdoor areas and City regulations only deal with the regulation of smoking in indoor areas. Therefore, it will be necessary to get an opinion from the City Attorney's Office. Mr. Joseph Cassaniti read a statement to the Board outlining the proposals for improvement at the Cass Park Ice Skating Rink. Discussion followed the floor. Mr. Alton Ainsley, Mr. Vince Giordano, Jr., and Ms. Joann Cornish - Epps all spoke to the Board in favor of the improvements that are being proposed for the Cass Park Skating Rink. Further discussion followed on the floor. Vice -Chair Reeves stated that the Youth Bureau Board of Advisors will be asked to do further research on the issues in question for the Cass Park Skating Rink and to keep the Board of Public Works updated on their progress in the matter. She asked that the Youth Bureau Board also keep Mr. Cassaniti informed of the progress regarding these proposals. Cass Park Rink Improvements I IQ ,� Mr: Joe Cassanitti thanked the Board for consideration of items 4-1 concerning the Cass Park improvements that are on today's agenda. Atty. Frederick Beck spoke to the Board in support of the proposed improvements to the Cass Park Rink. CREEKS, BRIDGES AND PARKS: A. Request for No Smoking at Cass Park By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received requests to prohibit smoking at the Cass Park Skating Rink, and WHEREAS, the Board has rece r m the eC m endation fsomfthe eeIthaca Youth Bureau and a report f therefore, be it RESOLVED, That tand the Youth Bureau's resolution, eaolks has edand ebelit ty Attorney's report further RESOLVED, That the Boardhereby asCommon Council implement a No Smoking olicYduing public times at Cass Park Skating Rink. Discussion followed on the floor. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff public RESOLVED, That in the Resolved clause the words "during p skating times" be deleted. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted aas follows: ried Unanimously B. Proposed Cass Park Rink Improvements By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, Joe Cassaniti and other concerned citizens appeared before the Board of Public Works on March 9, 1994 requesting support of the Board for improvements to the Cass Park Skating Rink for winter ice skating, and WHEREAS, the specific requests were for'wind barriers, bleachers and signage, said items to be planned, built and funded by citizen volunteers, and WHEREAS, the Ithaca Youth Bureau Advisory Board passed a resolution on April 11, 1994 endorsing the proposed improvements to the ice rink and proposed community participation for the funding of the project, which reads as follows: "WHEREAS, local citizens have identified a need for protection from the wind, and the availability of seating for community members who are spectators at the Cass Park Ice Rink, and WHEREAS, the IYB Recreation Committee and staff have considered this request and various options to meet the need; now therefore, be it RESOLVED, That the Ithaca Youth Bureau Advisory Committee recommends: 4121194 4;nulla. 1) that permanent seating be built or purchased for the ice rink, and • 2) temporary screening be purchased for the east and west sides of the ice rink as wind protection, and 3) that community participation in building and fund raising for:. this project should be encouraged." which is made a part of this resolution; now, therefore, be it 'RESOLVED, That the Board of Public Works give preliminary approval to the concept of wind barriers and bleachers at the Cass Park Rink for winter: ice skating, and be it further RESOLVED, That the plans for the wind barriers and bleachers ;including design, placement, and the materials to be used are subject to the approval of the Building Commissioner, the Fire Chief, the City Engineer and the Superintendent of Public Works, ;and be it further RESOLVED, That final plans be submitted to the Board of Public Works and the Ithaca Youth Bureau Advisory Board for review and approval. Carried Unanimously COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE BOARD: Cass Park Rink Bleachers Ms. Doria Higgins, addressed the Board regarding Mr. Cassanitti's •project to add bleachers to Cass Park. She stated that among the ; other reviews that will be made on the projects, such as fire safety and stability of structure safety, she feels that an aesthetic review should also be taken into consideration. Commissioner Gerard read a letter from Mr. Cassanitti regarding the bleacher project at Cass Park Rink. 6•\(H • • CREEKS, BRIDGES AND PARKS: A. Trash Policy in Stewart Park By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works implemented a "Carry in - Carry out"Policy for Stewart Park for 1993, and WHEREAS, staff and the Board has reviewed the disposal costs and found that the department saved $8,520. in overall costs; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to continue the "Carry in -Carry out" policy by notifying the media and seeing that appropriate signage is in place. Carried Unanimously B. Cass Park Ball Field Charges By Commissioner Gerard: Seconded by Commissioner Tripp The Board of Public Works stated in 1992 that ball field users should eventually be charged the full Department costs of supporting their programs. The process of phasing in total cost payments started in 1992 when all the league were charged 50% of their program maintenance and utility costs. For the 1993 season, the Board required that full utility costs be paid plus 40% of any field maintenance costs requested. WHEREAS, the Board of Public Works wishes to continue phasing in of ball field user costs to a period when all users are charged the full costs of their programs; now, therefore, be it RESOLVED, That the Board of for Public all Works provor endthe edual following yearly schedule of charges eams using fields. 1994 - 50% of requested maintenance costs plus full utility costs 1995 - 60% of requested maintenance costs plus full utility costs 1996 - 100% of requested maintenance costs plusfull utiiitymcosts ;NEW BUSINESS: Sale of Flares at Stewart Park for the City's July 4 "Light the Lake" Event By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works authorizes the Women's Community Building to sell flares at Stewart Park on the 4th of July for the "Light the Lake" event. Carried Unanimously • • • • CREEKS, BRIDGES AND PARKS: A. Tennis Courts at Stewart Park. By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received resolutions from the Youth Bureau Board and the Parks Commission requesting that the tennis courts at Stewart Park be replaced, and WHEREAS, one of the resolutions request that the courts be moved closer to the Youth Bureau on the east side of the park, and WHEREAS, staff has received estimates on replacing the courts as well as estimates for a change in the location of the courts; now, therefore, be it RESOLVED, That the Board of Public Works directs the Youth Bureau Board and the Parks Commission to work together to establish a mutually acceptable location for the courts; and, be it further RESOLVED, That once the Board receives information from the Parks Commission and the Youth Bureau Board on the location for the tennis courts, as well as written estimates from staff for the replacement or relocation of the courts, the Board will then recommend to the Budget and Administration Committee of Common Council that a capital project be established. Carried Unanimously Alderperson John Schroeder stated that Common Council is interested in having the Parks Commission and the Board of Public Works hold ea joint meeting to discuss substitute park land for Southwest Park before any recommendations are considered final. • • 111��qA 1 • _7_ CREEKS, BRIDGES, AND PARKS ITEMS: Request to Waive Pavilion Fee at Stewart Park By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from the CSEA Union to waive the pavilion fee at Stewart Park for the union clambake on August 13, 1994; now, therefore, be it RESOLVED, That the Board of Public Works approves of waiving the fee for use of the large pavilion at Stewart Park for the CSEA's clambake on August 13, 1994. Carried Unanimously --k-21)4 Request to Waive Pavilion Fee at Stewart Park By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from the Fire Department to waive the pavilion fee at Stewart Park for their picnic on September 17, 1994; now, therefore, be it RESOLVED, That the Board of Public Works approves of waiving the fee for use of the large pavilion at Stewart Park for the Fire Department's picnic on September 17, 1994. Ayes (5) Rusoff, Tripp, Gerard, Seligmann, Smith Nays (0) Abstention (1) Reeves Carried Request to Waive Pavilion Fee at Stewart Park •, By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from the Deputy Controllerto waive the pavilion fee at Stewart Park for the City of Ithaca Employee Recognition Picnic on Friday, September 16, 1994;. now, therefore, be it • RESOLVED, That'the Board of Public Works approves of waiving the 'fee for the use of the large pavilion at Stewart Park for the City of Ithaca Employee Recognition Picnic on September 16, 1994. Carried Unanimously -\\\.-0AckL\ CREEKS, BRIDGES AND PARKS: A. Request for Reduction in Fee at Stewart Park By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, four area churches have reserved the small pavilion in Stewart Park for five nights from August 29, 1994 until September 2, 1994 for a revival, and WHEREAS, the churches are asking for a reduction in the pavilion fee since they are not financially able to afford the established $100 per day fee for exclusive use, and WHEREAS, the Board of Public Works and the City Attorney's Office have reviewed the request; now, therefore, be it ax't RESOLVED, That the Board of Public Works hereby denies the request to reduce the pavilion fee, and be it further RESOLVED, That the Board does not wish to set a precedent on reducing pavilion fees for groups not associated with the city government. Discussion followed on the floor. Commissioner Reeves read from a memo from the City Attorney's office regarding reduction of fees for pavilions. Rev. Jones spoke to the Board regarding the matter. A vote on the resolution resulted as follows: Carried Unanimously • • • 8 Conway Park Improvements By Commissioner Gerard: Seconded by Commissioner. Tripp WHEREAS, the City's 1994 Community Development Block Grant program • includes $25,000 in funding for Conway Park improvements, and WHEREAS, the Ithaca Urban Renewal Agency has requested that $5,900 be allocated for certain additional related improvements in Conway Park such as park benches, children swings, and landscaping as detailed in the budget, and WHEREAS, the Board of Public Works has reviewed the aforementioned request for $5,900 and has recommended that the work be included in ,the 1995 Streets and Facilities work plan; now, therefore, be it • • 1 RESOLVED, That the Board of Public Works agrees to include in the 1995 Streets and Facilities budget for Conway Park Improvements an amount not to exceed $30,900 with financing to be provided as follows: a. 1994 Community Development Block Grant funds (approval pending) $25,000 b. Streets and Facilities 1995 Budget $ 5,900 and, be it further RESOLVED, That the implementation of this project shall be subject to the City's receipt of the requested 1994 Community Development Block Grant. Carried Unanimously Hangar Theater Ms. Barbara Blanchard spoke to the Board regarding hot air balloon rides for a fund raiser for the Hangar Theater which will be held on August 15. She stated that when the matter is discussed and 712?� • l`i- voted on at the August 3 Committee of the Whole meeting, the Board will have received the requested insurance certificate and a representative from the Hangar Theater will be at the meeting to answer any questions that the Board might have at that time. NEW BUSINESS: Power to Act Resolution By Commissioner Reeves: Seconded by Commissioner Smith RESOLVED, That the Board have Power to Act at its August 3, 1994 Z,716114 Committee of the Whole meeting regarding the Hangar Theater's 1� request for Hot Air Balloon Rides at their fund raising event in August. Carried Unanimously • • • • _ip B. Endorsement of Proposed Alienation of Southwest Park By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has been presented with an outline of the proposed substitute park lands for Southwest Park as well as related recommendations by the Southwest Area Land Use Committee and the Parks Commission; now, therefore, be it RESOLVED, That the Board of Public Works hereby endorses the proposed alienation of Southwest Park and acquisition of substitute park lands as outlined in the excerpted portions of the Southwest Area Land Use Study presented to the Board August 17, 1994, and be it further RESOLVED, That the Board adopts the recommendation of the Southwest Area Land Use Committee and the Parks Commission that the alienation process include the creation of a capital reserve fund for city parks funded from any surplus value of the alienated Southwest Park remaining after all the proposed substitute park land has been acquired. Carried -Unanimously CREEKS, BRIDGES AND PARKS: A. Request for Use of Stewart Park for Bike -a -thou •By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, Family and Children Services along with the Housing Task �r����i\._ Force has requested the use of util Stewart Park0for a and bike -a -thou on '"1 October 1, 1994 from 9:00 a.m. P WHEREAS, the two organizations would like to barricade off the road which encircles the tennis courts and ball fields, allowing bicycle safety during the bike -a -thou; now, therefore, be it RESOLVED, That the Board of Public Works approves of barricading off the west loop from traffic for the bike-a-thon. Carried Unanimously • • CREEKS, BRIDGES, AND PARKS ITEMS: 'Request for Outdoor Skating at Conway Park ;Dominique Bouchard of 212 W. Lincoln Street has requested the use of Conway Park for outdoor skating during the months of January and •; February, 1995. Mr. Bouchard has explained to the Board that he would like the use of a fire hydrant to flood an area of Conway Park. • • He would volunteer his time to prepare and maintain the area for skating. Mr. Bouchard is willing to sign a waiver in the event of an injury. Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, Dominique Bouchard has requested the use of Conway Park to prepare and maintain an outdoor skating area; now, therefore be it RESOLVED, That the Board of Public Works hereby approves of Mr. Bouchard's request for an outdoor skating area on a trial basis, contingent upon general approval of the neighborhood residents and, be it further RESOLVED, That Mr. Bouchard must receive proper training from staff on the use of fire hydrants, and be it further RESOLVED, That the Board requests the City Attorney's Office to arrange for the signing of a waiver of liability. Discussion followed on the floor with Mr. Bouchard stating that he has not discussed this project with any of the residents of this area. Motion to Table By Commissioner Smith: Seconded by Commissioner Tripp ''RESOLVED, That the request for outdoor skating at Conway Park be tabled until the meeting of December 14, 1994 in order for Mr. Bouchard to have time to notify neighbors in the area of the proposal for ice skating and also to get input from the Second Ward Alderpersons. Carried Unanimously • CREEKS, BRIDGES, AND PARKS ITEMS: Request for Outdoor Skating at Conway Park DominiqueBouchard of 212 W. Lincoln Street has requested the use of Conway Park for outdoor skating during the months of January and February, 1995. -Mr. Bouchard has explained. to the Board that he would like the use of a fire hydrant to flood an area of Conway Park. He would volunteer his time to. prepare'and maintain the area for skating. . Mr. Bouchard iswilling to sign. a waiver in the event of an injury. Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, Dominique Bouchard has requested the use of Conway Park to prepare and maintain an outdoor skating area; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves of Mr. Bouchard's request for an outdoor skating area on a trial basis, and, be it further RESOLVED, That Mr. Bouchard must receive proper training from staff on the use of fire hydrants, and, be it further RESOLVED, That the Board requests the City Attorney's Office to arrange for the signing of a waiver of liability. Mr. Bouchard submitted a petition with twenty-two signatures, including both 2nd Ward Alderpersons, which read as follows: "YES! I would like to see an outdoor skating area at Conway Park • this winter." A vote on the Resolution resulted as follows: Carried Unanimously • NEW BUSINESS: Commissioner Reeves reported that she has received letters from 40 Ralph Jones of the West Hill Civic Association and Ray Schlather, q representing Mr. Mohanty regarding the Cass Park ballfield lighting 1'a)ag system. The letters stated that the lights are a nuisance to the West Hill neighborhood. This matter was referred to the City Attorney's office for review. • • PARKS Cass Park Rink Improvements Trash Policy in Stewart Park Cass Park Ball Field Charges Sale of Flares at Stewart Park Tennis Courts at Stewart Park Substitute Park Lands Request to Waive Pavilion Fee at Stewart Park Conway Park Improvements Hangar Theatre Endorsement of Proposed Alienation of Southwest Park Request for use of Stewart Park for Bike-a-thon Request for outdoor skating at Conway Park • PAGE 1 2 3 4 5 6 7 8 9 10 11 12 • • REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 1 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects Solid Waste Trust and Agency Funds and be it further RESOLVED, That bills receivable be approved. $24,143.96 $ 2,207.21 $ 0.00 $26,069.38 $ 8,490.15 $ 0.00 Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #2 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects Solid Waste Trust and Agency Funds and be it further RESOLVED, That bills receivable be approved. $75,243.92 $ 8,307.77 $33,447.88 $22,027.43 $ 129.61 $ -0- Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #3 General Fund $ 50,703.29 Water and Sewer Fund $ 10,668.66 Joint Activity Fund $ 7,479.73 Capital Projects $ 70,206.29 Solid Waste $ 27,185.55 Trust and Agency Funds •$ 0.00 and, be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Tripp: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 4 General Fund $ 29,710.48 Water and Sewer Fund $ 9,240.59 Joint Activity Fund $ 16,560.18 Capital Projects $ 14,064.02 Solid Waste $ 15,238.97 Trust and Agency Funds $ 0.00 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously • BUDGET, ADMINISTRATION, AND COMMUNICATION ITEMS: 1994 Golf Course Rates 1By Commissioner Reeves: Seconded by Commissioner Rusoff • RESOLVED, That the Board of Public Works has reviewed the proposed 1994 rates presented by Steve Torrant, Golf Course Manager, and hereby approves of the following rates: Memberships Individual $230. Sr. Individual 190. Dom. Couple 390. Sr. Dom. Couple 310. Family Junior and, be it further 450. 120. Daily Weekday $10. Weekend 12. Weekday Sr. & Jr. 7. League or 9 holes 7. Sr. Cit. Special 5. RESOLVED, That these rates are effective until changed. Carried Unanimously Audit Discussion Deputy City Controller Steven Thayer explained a recent Charter He that changed the way Common Council audits are approved. •He stated that the Board of Fire Commissioners will be adopting Ithese new procedures and suggested that the Board change their procedures as well. He explained that the City is legally obligated to pay bills presented for payment. He would provide a list of all bills paid by the City to each Board member for review. If someone should question a payment, adjustments could be made to future payments. Discussion followed regarding current audit and budget review procedures. Deputy City Controller Thayer stated that he will prepare a Resolution for the Board to consider at the next regular meeting. Request to Amend Current Audit Procedure By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, the Board of Public Works has requested the Controller's Office to perform a review of the current status of the Board's auditing procedure relating to Department of Public Works accounts and claims, and WHEREAS, the Controller's Office has recommended amendments to the current auditing procedure to reflect a more efficient accounting activity for the payment of bills and accounts; now, therefore, be it RESOLVED, That the Board of Public Works modifies its auditing procedure of accounts and claims by repealing the current audit approval process and adopting the following audit procedures: 1. Controller's Office shall audit the accounts and claims every two weeks. 2. The audit abstract of the bills paid for the two-week period shall be distributed to each Board member at the Board's regular meeting. 3. Questions or concerns related to the audit abstract may be raised at the regular meeting for consideration in the payment of future bills. 4. Actual vouchers or invoices shall be available, if requested by the Board, for review, and be it further RESOLVED, That the proposed substitute for the Board's auditing procedure shall be effective March 9, 1994. Carried Unanimously Request to Amend Budget for SBA Grant By Commissioner Tripp: Seconded by Commissioner Smith WHEREAS, the City has applied for and received an $11,000 grant from the New York State Department of Environmental Conservation for the. National Small Business Tree Planting Program; now, therefore, be it RESOLVED, That the City's 1994 Budget be amended to reflect the Small Business Tree Planting Program Grant of $11,000 as follows: Increase Revenue Account: A-3989 Home and Community Service $11,000 Increase Appropriation Account: A-7111-435 Parks and Forestry Contractual $11,000 Carried Unanimously BUDGET, ADMINISTRATION AND COMMUNICATIONS ITEMS: A. Request to Amend 1994 DPW Budget to Cover Snow Removal Costs By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the unusual winter of 1993 was not only harsh on area residents, but the City's snow removal budget was exceeded by $140,000., and WHEREAS, the Department of Public Works has estimated that another $78,000. will be needed to cover anticipated snow removal costs for the remainder of 1994; now, therefore, be it RESOLVED, That the 1994 Department of Public Works Budget be amended as follows to cover current and a portion of anticipated snow removal costs for 1994: Decrease Appropriation Accounts: A5111-115 Maint. of Roads - Hourly F/T A5111-486 Maint. of Roads - Curb & Gutter Renewal A5111-487 Maint. of Roads - Machine Paving A5111-488 Maint. of Roads - Gravel Base $78,000 30,000 50,000 42,000 $200,000 Increase Appropriation Accounts: A5010-435 Street Admin. - Contracts $ 10,639 A5132-125 Garage - Overtime 3,326 A5142-115 Snow Removal -Hourly Wages 48,745 A5142-125 Snow Removal -Overtime 25,739 A5142-435 Snow Removal -Contracts 5,282 A5142-470 Snow Removal -Equipment Rental 20,372 A5142-477 Snow Removal -Equipment Parts & Supplies 12,936 A5142-484 Snow Removal -Salt & Cinders 55,440 A7111-125 Parks & Forestry -Overtime 6,675 A9030 Social Security 5,953 A9040 Workers' Comp. 4,893 $200,000 Carried Unanimously B. Request to Amend 1994 Authorized Water and Sewer Equipment List By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Assistant Superintendent of Public Works - Water and � Sewer has recommended the replacement, upgrade and addition of 43a 1 several small pieces of equipment in the Water and Sewer 41 ' Department, and WHEREAS, the equipment will improve the department's productivity and overall operation, and WHEREAS, the cost to purchase the equipment has been estimated at $24,000; now, therefore, be it RESOLVED, That the Water and Sewer Department's 1994 Authorized Equipment List be amended by the following: (2) 3" pumps $2,400 (1) Tamp 2,150 () Mobile Radios (1) Laser 1,990 Various small tools 7,600 Work Zone Signs 600 (1) TV/VCR 1,850 (1) Skill Saw 1,200 (1) Cordless drill 185 Inflatable sewer plugs 190 6,000 and be it further RESOLVED, That a total amount not to exceed $24,000 be transferred from the following accounts to cover said equipment purchases: From ApprQpriation Accounts F8341-435 Gen. Maint. - Contracts $ 9,600 G8121-435 Gen. Maint. - Contracts 14,400 To Appropriation Accounts: F8316-225 Shop & Equip. - Other Equipment G8116-225 Shop & Equip. - Other Equipment and be it further $ 9,600 14,400 RESOLVED, That if the Water and Sewer Department determines that the remaining funds in their respective General Maintenance Accounts are not adequate for 1994, an amount not to exceed $24,000 may be expended from Capital Project #603 for capital purposes only. Carried Unanimously C. Re•uest to Fund Water and Sewer Pum • Station Re•lacement for 1994 By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS,the Assistant Superintendent of Public Works - Street Water Paand d 714 • ewer Sewer has recommended e uffaothe StreetlPump Station, he and Giles Station an WHEREAS, the costs for replacement of $30, 000 . and thehe Giles Street Pump Station Buffalo Street Pump Station have been estimated at $ replacement at $15,000.; now, therefore, be it RESOLVED, That the replacement of said pump stations at a cost not to exceed $45,000. be expended within existing funds of Capital Project #603 Sewer Collection System Renovations. narried Unanimously • • • _g_ BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: A. Request for Policy in Fee Determination By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works recognizes that there are many licenses and fees for services provided by the department, and WHEREAS, the Board believes that many of the fees do not reflect the time staff spends in assisting and executing the various permits and licenses; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee review the fees which are charged for various licenses and permits, and be it further RESOLVED, That the Board further requests that B&A establish a policy that relates staff effort, direct and indirect city costs, into the fee structures for city services or licenses. Carried Unanimously • • • _ID - C. Use of $10,000 of Capital Reserve #26 By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the City of Ithaca, Tompkins County, Tompkins County Soil and Water Conservation Department, Ithaca Subdistrict USGS, and Town of Dryden, have entered in an agreement to establish a monitoring and sampling station on Six Mile Creek, and WHEREAS, the City of Ithaca contribution of $10,000 cash is required in 1994 to cover costs of the station startup and to help fund and leverage additional funds to study erosion and control measures in the entire Six Mile Creek Watershed; now, therefore, be it RESOLVED, To use $10,000 of Capital Reserve #26 for this purpose as the information gained will be key to land purchase and control decisions in the future. Carried Unanimously • • • _- D. Request for Transfer of Funds ,By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the City of Ithaca Water and Sewer Division has undertaken intensive sewer construction and water construction activities, and extraordinary maintenance. has resulted from this construction, and general maintenance has been deferred the past five years, and WHEREAS, the unanticipated repairs to the John Deere Loader, Vehicle #448 in the amount of $9,312.85; to the John Deere 710 Backhoe #385 in the amount of approximately $5,000; and to the Caterpillar D-611 Bulldozer in the amount of approximately $15,000 exceed the budgeted amount; now, therefore, be it RESOLVED, That the Board of Public Works approves the repairs to this equipment, and that the following account transfers be effected: FROM: F-17-5-8341-435 - $24,000 G-12-5-8121-435 - 5,300 1 TO: F-15-5-8316-477 - $24,000 G-10-5-8116-477 - 5,300 Carried Unanimously WATER, SEWER, AND SOLID WASTE ITEMS: Award of Chemical Supplies for Treatment Plants By Commissioner Seligmann: Seconded by Commissioner Tripp WHEREAS, staff has reviewed the bids for the annual chemical requirements for the Water Filtration Plant and the Wastewater Treatment Plant; now therefore be it RESOLVED, Item 1) Item 2) Item 3) Item 4) Item 5) Item 6) Item 7) That the contract be Primary Coagulant Filter Aid Liquid Caustic Soda Coagulant Aid Potassium Permanganate Liquid Chlorine Pebble Lime awarded as follows: CYTEC Industries $.19 per pound O'Brien Industries $1.65 per pound Jones Chemicals $450.00 per dry ton CYTEC Industries $.675 per pound Textile Chemical Co. $1.3462 per pound NYCLOR, Inc. $395.00 per ton Bellefonte Lime CO. $76.97 per ton Item 8) Ferrous Sulfate NO BID *Waste Stream Environmental has agreed to maintain previous bid of $.18 per gallon as per letter dated September 27, 1994. Item Item Item 9) Sulfer Dioxide Jones Chemicals $.78 per pound 10) Sodium Hypochlorite NYCLOR Inc. $1.30 per gallon 11) Sodium Hypochlorite (bulk) Jones Chemicals $.64 per gallon *Jones Chemical has agreed to waive the quarterly review as per letter dated November 17, 1994. Carried Unanimously BUDGET, ADMINISTRATION, AND COMMUNICATION. ITEMS: Request for. Sidewalk Program Capital. Project • : By Commissioner ReevesSeconded by Commissioner Tripp WHEREAS, during the 1995 budget process the capital costs of the sidewalk program was inadvertently omitted from both the operating account A-5410 and from the list of proposed Capital Projects; now, therefore, be it RESOLVED, That the Board of Public Works hereby requests the Budget and Administration Committee to create a Capital Project for the 1995 Sidewalk Program in the amount of $75,000., similar to those in the 1993 and 1994 budgets. Carried Unanimously • • FINANCE/BUDGET PAGE Audits 1 1994 Golf Course Rates 2 Audit Discussion 3 Request toAmendBudget for SBA Grant 4 Request to Amend 1994 DPW Budget for Snow Removal 5 Request to Amend 1994 Authorized Water and Sewer Equipment List 6 Request toFund Water and Sewer Pump Station Replacement for 1994 7 Regaest to B&A for Policy in Fee Determination 8 Use of $10,000 of Capital Reserve #26 10 Request for Transfer of Funds 11 Award of Chemical Supplies for Treatment Plants 12 Request for Sidewalk Program Capital Project 13 NEW BUSINESS: Request for Power to Act for Traffic Engineer Salary 410. By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works have Power to Act at the December 21, 1994 Committee of the Whole meeting to consider a salary figure for the Traffic Engineer position. Carried Unanimously Recommended Salary for Traffic Systems Engineer By Commissioner Tripp: Seconded by Commissioner Seligmann WHEREAS, a committee of the Board of Public Works has interviewed. candidates for the position of Traffic Systems Engineer and made recommendations to the Superintendent of Public Works, and WHEREAS, the Superintendent has approached Daniel G. Cole with an offer of employment based on his work experience and the job which is covered by the City Executive Association Contract; now, therefore, be it RESOLVED, That the Board of Public Works recommends that Common Council approve the hiring of Mr. Cole at a 1995 salary of $39,000. Carried Unanimously • • • PERSONNEL Recommended Salary for Traffic Systems Engineer • • Request for Power to Act at Board of Public Works Committee of the ',Whole Meeting on March 2, 1994 - County's Highway Services Bid By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works will have Power to Act at the March 2, 1994 Committee of the Whole meeting regarding participation in the County's Highway Services bid. Carried Unanimously HIGHWAYS, STREETS, AND SIDEWALK ITEMS: 11994 Street Tree Award 'By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, bids have been received for the 1994 street tree plantings and staff has recommended that Princeton ake County Nursery, Inc. be awarded the bid for their low , Nurseries now, Ltherefore be it RESOLVED, That the Board of Public Works awards the 1994 Street Tree Bid to Princeton Nurseries, P.O. Box 91, Princeton, N.J. 08542 for their low bid on the following: QTY DESCRIPTION 6 Maackia Amurensis 10 Prunus Accolade 5 Crataegus Viridis Winter King 5 Amelanchier "Cumulus" COST TOTAL $94.00 $564.00 $55.00 $550.00 $78.00 $390.00 $78.00 $390.00 $1894.00 and Lake County Nursery, Inc., 5052 S. Ridge Road, 44081 for their low bid on the following: 5 Pyrus Calleryana (Cleveland Select) $62.00 5 Prunus Sargentii Collumnaris $96.00 10 Quercus Robur "Skymaster" $98.00 and be it further Perry, Ohio $310.00 $480.00 $980.00 $1770.00 RESOLVED, That the Board authorizes the Assistant Superintendent of Public Works to enter into agreements with both nurseries. Carried Unanimously • • BUILDINGS, PROPERTIES AND TRANSIT ITEMS B. Authorization of Contractors for GIAC Basketball Court By Commissioner Rusoff: Seconded by Commissioner Tripp 'WHEREAS, Common Council has established a $25,000 Capital Project ;for renovation of a G.I.A.C. Basketball Court, and WHEREAS, proposals have been solicited for paving and electrical work for renovation of the G.I.A.C. Basketball Court; now therefore, be it RESOLVED, That the Superintendent is authorized to execute the following contracts and agreements for renovation of a G.I.A.C. Basketball Court: agreement with the Ithaca City School District to furnish and install fencing for an amount not to exceed $5,800, and contract with Cortland Paving Company of Lansing, NY for paving and excavation for the lump sum price of $8,875, and contract with Richardson Brothers of Ithaca, NY for furnishing and installing a lighting system for the lump sum price of $4,802, and contract with Paul Brown of Syracuse, New York for striping for the lump sum price of $250. Mayor Nichols noted that the total bid is $24,904. Supt. Gray added that the work should be completed in June. A vote on the resolution resulted as follows: Carried Unanimously • C. Award of Bid for Transit Mix Concrete By Commissioner Smith: Seconded by Commissioner Reeves WHEREAS, bids were received on May 3, 1994 for Transit Mix Concrete to be used by the Department during the 1994 construction season, and WHEREAS, two bidders participated with each having the same price for all items; now, therefore, be it RESOLVED, That the Transit Mix Concrete bid be awarded to both Saunders Concrete Co. Inc., of Nedrow, New York and B.R. DeWitt Inc., of Pavilion, New York for their equal bids on all products, and be it further RESOLVED, That the Department of Public Works will use both bidders depending on delivery time available at time of order, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent of Streets and Facilities to enter into the agreement. Carried (4-0) Commissioner Tripp out of room at time of vote. D. Award of Bid for Asphalt Paver By Commissioner Smith: Seconded by Commissioner Gerard WHEREAS, bids were received on May 5, 1994 for one Asphalt Paver to 411be used by the Department of Public Works for surfacing streets; , now, therefore, be it RESOLVED, That the Board of Public Works awards the bid to Tracey ;Road Equipment of East Syracuse, New York for their total bid of $129,298.00 on a new unit meeting the city's specifications including the specified options, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent of 'Streets and Facilities to enter into an agreement for purchasing the asphalt paver. Carried Unanimously E. Award of Bid for Asphalt Concrete By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, bids were received on May 3, 1994 for Asphalt Concrete to be used by the Department of Public Works for the next year, and WHEREAS, per the bid specs, a forty cent ($.40) per ton mile adjustment is added to the submitted bids to reflect the Department's trucking costs; now, therefore, be it RESOLVED, That the Board of Public Works awards The General Crushed Stone Co. of Jamesville, New York for their low bid on the following items: A. 500 tons of Asphalt Type 2 B. 2000 tons of Asphalt Type 3 F. H. Concrete Base Course $23.75/Ton Concrete Binder Course $25.25/Ton 100 tons Asphalt Concrete Hot Patch Mix $28.75/Ton 100 tons Cold Patch DoT Sec. 405 $34.00/Ton = $11,875 $50,500 $ 2,875 = $ 3,400 and awards Genesee LeRoy Stone Corp. of Pavilion, New York for their low bids on the following itehns: C. 100 tons Asphalt Concrete Shim Course Type 5 $26.95/Ton $ 2,695 D. 500 tons Asphalt Concrete Top Course Type 6 $24.60/Ton $12,300 E. 1000 Tons Asphalt Concrete Top Course Type 7 $24.64/Ton = $24,650 G. 2000 tons Asphalt Concrete Top Course Type 7F $24.65/Ton $49,300 and be it further RESOLVED, That the Board authorizes the Assistant Superintendent of Streets and Facilities to sign the agreements. Carried Unanimously .51111014 • HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Award of Bid for 1994 Sidewalk Contract By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, bids for the 1994 Sidewalk Contract were received and reviewed by staff, and WHEREAS, F&J Masonry submitted the low bid of $112,938.75, and WHEREAS, the Board authorized the use of funds for construction sidewalks within Wood Street park in their resolution of June 1993, and of 9, WHEREAS, after discussions with the community, the amount of sidewalk within the park design has increased substantially; now, therefore, be it RESOLVED, That the Board of Public Works awards 1994 Sidewalk Contract to F&J Masonry of Waverly, New York, for an amount not to exceed an amount of $75,000., and be it further RESOLVED, That the Board authorizes the installation of additional sidewalk in Wood Street Park, not to exceed an amount of $20,000., as part of the capital project funded at $75,000., and be it further RESOLVED, That the Board authorizes the Superintendent to enter into an agreement for the project. Carried Unanimously • • B. Award of Contract. for. Consulting Services for Cass Park Rink] The Department has stated that the Cass Park Rink mechanical equipment has outlasted its anticipated life. The last couple of years have seen several expensive repairs or replacements of compressors, motors and controls in order to keep the rink operating. Some major components are still in use at Cass Park long after the same equipment has failed at rinks which were built about the same period as the Cass Park Rink. Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Capital Project #272 was established in 1993 to fund the cost of planning and writing specifications for replacement of the mechanical equipment at the rink, and WHEREAS, staff has sought and received a proposal for this work; now, therefore, be it RESOLVED, That the Board of Public Works accepts the proposal from Davis Mechanical Services, Inc., 6892 Kinne Street, East Syracuse, New York to plan recommended equipment and to write bid specifications of the new equipment for an amount not to exceed $5,000 and that the Assistant Superintendent for Streets and Facilities is authorized to sign`the contract. Carried Unanimously ' WHEREAS, staff has reviewed bids received for electronic parking meters, and WHEREAS, the Board would like to see meters installed before Cornell's second semester begins; now, therefore, be it RESOLVED, That the Board of Public Works accepts staff's recommendation to accept the bid of $3,600. from International Parking Systems of Jacksonville, Florida for 48 electronic parking meter mounting poles for Thurston Avenue, and, be it further RESOLVED, That 30 meters and accessory equipment parts be purchased at a total cost not to exceed $40,000. Carried Unanimously • • • • Award of Bid for Fiber Optic Bid By Commissioner Tripp: Seconded by, Commissioner Reeves WHEREAS, staff has received and reviewed bids for the fiber optic cable and telephone lines to be installed in the existing conduit; now, therefore, be it RESOLVED, That the Board'of Public Works hereby accepts staff's recommendation to award the fiber optic bid to Eastcom Utility Contractors, 6067 Corporate Drive, Syracuse, NY, for their low combined bid of $29,172.75 covering the base bid and alternate number one, and, be it further RESOLVED, That the Board authorizes the Superintendent of Public Work to enter into an agreement with Eastcom Utility. Carried Unanimously BIDS PAGE Request to Participate in County's Highway Services Bid 1 1994 Street Tree Award 2 Authorization of Contractors for GIAC Basketball Court 3 Award of Bid for Transit Mix 4 Award of Bid for 1994 Sidewalk Program 5 Award of Contract for Consulting Services for Cass Park Rink 6 Award of Bid for Electronic Parking Meters 7 Award of Bid for Fiber Optic Bid 8 o _ _ APPROVAL OF MINUTES: Approval of Minutes of the December 8, 1993 Board of Public Works •!Meeting By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the December 8, 1993 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the December 22, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Minutes of the December 22, 1993 Board of Public Works meeting be approved as published. Carried Unanimously IZb APPROVAL OF MINUTES: Approval of Minutes of the January 12, and January 26, 1994 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That approval of the Minutes of the January 12, and January 26, 1994 Board of Public Works meeting be postponed until February 23, 1994. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the January 12, and January 26, 1994 Board 40 of Public Works Meetings By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the January 12, and January 26, 1994 Board of Public Works meetings be approved as published. Carried Unanimously ? lz \ c‘A APPROVAL OF MINUTES: Approval of Minutes of the February 9, 1994 Board of Public Works Meeting By Commissioner Tripp: .Seconded by Commissioner Brandford RESOLVED, That the Minutes of the February 9, 1994 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the February 23, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED,:That the Minutes of the February 23, 1994 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the March 9, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the March 9, 1994 Board of Public A,13� Works meeting be approved as published. Carried Unanimously MINUTES: Approval of the Minutes from the March 23, 1994 Board of Public Works Meeting_ By Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the March 23, 1994 Board of Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the April 13, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the April 13, 1994 Board of Public Works meeting be approved as published. Carried Unanimously 6\,\VA APPROVAL OF MINUTES: Approval of Minutes of the April 27, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the April 27, 1994 Board of Public Works meeting be approved. Carried Unanimously (4-0) 5I2�191-1 MINUTES: Approval of Minutes of the May 25, 1994 Board Meeting By Commissioner Tripp: Seconded by Commissioner RESOLVED, That the Minutes of the May 25, 1994 Works meeting be approved as published. of Public Works Reeves Board of Public Carried Unanimously (-016tql • MINUTES: Approval of Minutes of Board of Public Works Meeting of May 11, (4, 2)94 1994 1 By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the Board of Public Works of May 11, 1994 be approved as published. meeting Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the June 8, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the. Minutes of the June 8, 1994 Board of Public Works Meeting be approved as published. Carried Unanimously Approval of Minutes of the June 22, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the. Minutes of the June 22, 1994 Board of Public Works Meeting be approved as published. Carried Unanimously • • MINUTES: Approval of the Minutes of the July 13, 1994 Board of Public Works Meeting .� 12� The approval of the Minutes of the July 13, 1994 Board of Public Works meeting were postponed until the meeting of August 10, 1994. 4 PLEDGE OF ALLEGIANCE: Approval of Minutes of the Board of Public Works Meeting of July 13, 1994 By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the July 13, 1994 Board of Public Works meeting be approved with the change as noted below by Alderperson Schroeder. Carried Unanimously Alderperson Schroeder explained that his remarks concerning a meeting of the Parks Commission and the Board of Public Works were intended to convey the following: "According to a Common Council resolution, the Parks Commission needs input from the Board of Public Works concerning its recommendations on using the value of Southwest Park after it is alienated. One way to accomplish this would be a joint meeting between the Board of Public Works and the Parks Commission". Approval of Minutes of the Board of Public Works Meeting of July 27, 1994 By Commissiongr Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the July 27, 1994 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of the Minutes of the August 10, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the August 10, 1994 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of the Minutes from the August 24, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the August 24, 1994 Board of Public Works meeting be approved as published. Carried Unanimously ewe MINUTES: Approval of Minutes of the September 14, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Minutes of the September 14, 1994 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the September Meeting • By Commissioner Tripp: Seconded by RESOLVED, That the Minutes of the Public Works meeting be approved.as 28, 1994 Board of Public Works Commissioner Seligmann September 28, 1994 Board of published. Carried Unanimously MINUTES: Approval of the Minutes of the October 12, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the October 12, 1994 Board of Public Works meeting be approved as published. Carried Unanimously \ciA MINUTES: Approval of the Minutes of the October 26, 1994 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of_-the.October 2'6, 1994 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES:. Approval of Minutes of the November 9, 1994 Board of Public Works Meeting By. Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That approval of the Minutes of the November 9, 1994 Board of Public Works meeting be deferred until the December 14, 1994 meeting. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the November 9, 1994 and November 30, 1994 Board of Public Works Meetings By Commissioner Reeves: Seconded by Commissioner Smith RESOLVED, That the Minutes of the November 9, 1994 Board of Public Works meeting be approved as published. Carried Unanimously By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the November 30, 1994 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the December 14, 1994 Board of Public Works Meeting 04By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That approval of the Minutes of the December 14, 1994� Board of Public Works meeting be deferred until the January 11, 1995 meeting. Carried Unanimously • • • COMMUNICATIONS FROM THE MAYOR: Election of Vice -Chair Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That Commissioner Carol Reeves be elected to serve as Vice Chair to the Board of Public Works in 1994. Carried Unanimously Commissioner Gerard voiced his concern over the routine nature of past agenda items and suggested that the Board become more involved in some of the larger issues facing the City and the Department of Public Works. Commissioner Brandford suggested that a work plan be created for the Board at the next Committee of the Whole meeting. Committee Assignments Buildings, Properties and Transit - Rusoff Creeks, Bridges and Parks - Gerard Highways, Streets and Sidewalks - Smith Parking and Traffic Tripp Budget, Administration & Communications -Reeves Water, Sewer and Solid Waste - Brandford Liaison Assignments Bicycle Advisory Council Capital Projects Commons Advisory Board Conservation Advisory Board Disability Advisory Council Energy Commission Parks Commission Planning Board Six Mile Creek Committee Special Joint Sewer Subcommittee Youth Bureau - Tripp - Reeves - Smith - Tripp - Gerard - Reeves Reeves - Rusoff Tripp Brandford, Johnson - Gerard Reeves, Nichols, COMMUNICATIONS FROM THE MAYOR: Mayor Nichols requested that City Controller Cafferillo report on the status of the Solid Waste budget. City Controller Cafferillo stated that the City sold 6,245 fewer sheets of full tags and 1,943 fewer sheets of half -tags than estimated, which resulted in a shortfall of approximately $130,000 in the 1993 Solid Waste budget. He further explained that the recycling program is costing more than anticipated due to personnel problems. The County recycling contract is $180,000., and the City's recycling program exceeds that amount. City Controller Cafferillo suggested that the Board review the following options: 1. Request funds from the General Fund to subsidize the Solid Waste Budget; 2. Raise the price of trash tags; 3. Charge the Yard Waste Program back to the General Fund; 3)go City Controller Cafferillo further stated that the 1994 projections have been adjusted to reflect what the City is actually spending. 04Z31C4 He also noted that the County recycling facility opening has been delayed until March 1995. Proposed Appointments to Energy Commission ;By Commissioner Tripp: Seconded by Commissioner Smith ,'WHEREAS, the City Charter, Chapter 50 ENERGY COMMISSION, Section 50-3 Membership contains the provision that members of the Energy Commission are appointed by the Mayor upon the recommendation of the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works recommends to the Mayor that Lewis Durland and Bruce John be reappointed to the Energy Commission for another two-year term. Carried Unanimously COMMUNICATIONS FROM MAYOR Mayor Nichols reported that he expects to make an appointment for the BPW for the position vacated by Paul Brandford. The County has reduced their tipping fee due to the Supreme Court ruling on Flow Control. There remains questions on the status of recycling. Future discussions will be necessary to establish the city's position. Alderperson Johnson arrived at 4:15.. 510-51c" COMMUNICATIONS FROM MAYOR: Mayor Nichols stated that he has copied to the Board a letter that he had received from the residents on Tioga and Tompkins Streets with a petition and a plea for action at that intersection. The matter will be discussed at the Committee of the Whole meeting on June 15. COMMUNICATIONS FROM MAYOR: Solid Waste Program with Relation to the County Mayor Nichols reported that it appears very likely that we will be able to reach a contract with the County for the pick up of recyclables. Mayor Nichols stated that he is hopeful that at the next Committee of the Whole meeting staff will be ready to come in with a recommendation on a reduction of the cost of trash tags. ,\e"\. COMMUNICATIONS FROM MAYOR: Energy Commission Mayor Nichols noted that he has received a letter from Lew Durland of the Energy Commission asking for assistance in finding members to serve on that Commission. He would appreciate any help the Board could give him regarding names for possible membership. iPa)614 0\\D\e\A COMMUNICATIONS FROM THE MAYOR: Mayor Nichols stated that he had a meeting with representatives of the Sciencenter regarding a grant they have received called "Youth Alive Program". He explained that the program will start out with gIiklI94 6 or 8 city resident teenagers from low income/minority families. It is a three-year program and there is a training program that goes with it. The second year they will be building exhibits for the center and the third year they actually work as guides and teaching others and they add six teenagers a year so there will be 18 involved by the third year. Mayor Nichols explained that space becomes an issue; where are they going to set up space for people to work, etc. They are now pursuing more vigorously the issue of whether or not they can use some of the space that is now being used by RIBS. Extensive discussion followed on the floor regarding the space that is being used by RIBS. Commissioner Tripp, for the record, stated that as a RIBS supporter, as a bicycle supporter, she thinks it is inappropriate for DPW to keep housing RIBS. She stated that it is a youth oriented program and it needs appropriate supervision. It needs to be associated with the Youth Bureau or Southside or sooner or later someone is going to get hurt. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that he has received a letter from John Anderson, Director of the Division of Environmental Health, regarding the Water Treatment Plant Inspection. Mr. Anderson commended the dedication of staff,. but also noted problems relating to the condition of the treatment facility and the Vinegar Hill pump station. Mayor Nichols also reported that he has received a letter from Barbara Eckstrom, Tompkins County Solid Waste Manager, regarding an Illegal Dumping Clean-up Pilot Program. This program would allow $2,260. to be credited towards the disposal of approximately 38 tons of illegally dumped trash. REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Federal Highway Administration and NYS DoT will be reviewing the traffic signal system Fifteen applications have been received for the Traffic Engineer position City Court facility has experienced serious heating problems Municipal. Pool contract is being closed out Emergency Preparedness Plan Trash Tag program CDBG work on Wood Street will begin this Spring West Inlet project - proceeding Walmart project - proceeding REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Traffic Engineer Applications - Supt. Gray has received four qualified applications for the Traffic Engineer position. M.P.O. Meeting - Supt Gray reported on the M.P.O. meeting he attended on January 25. It was the first time a full year work program has been laid out for themembers, which received a lot of comments. City Hall Heating Project - The City Hall heating project is completed. Hall of Justice and Streets and Facilities Projects - These projects, which were also done under the NYSE&G grant are nearing completion. Mitchell Street Curve - The design drawings' for the Mitchell Street curve are complete and will be available for review in two weeks. Inlet Island Land Alienation - Public Works is participating with the Planning Department on the environmental study of the City owned lands. REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Snow removal and ice control efforts Contract items 1994 Work Program 1993 Activities Summary REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Equipment repairs and '94 equipment purchases '94 Tree program Traffic Signal synchronization changes Pothole repairs Six Mile Creek ice jams relief (at Plain Street) Mitchell Street curve drawings nearly complete Parking Meter equipment Maple Avenue improvements Engineering computer networking REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Garbage removal during snow storms; Labor Contracts - almost settled; Bryant Park/Belle Sherman area bare root program; Parking meter equipment presentation at next COW meeting REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following: MPO Planning Meeting Emergency Snow Route System Meeting Route 96 Project - out to bid by end of 1994 Route 79 Project (Seneca and Green Sts.) out to bid RFP for Lot X (Strand area) GIAC Basketball Court - may be moved Environmental Audit for Southwest Park Wal-Mart DEIS City Court Building - being finished Parking Study Wood Street Park Project \cl\c``\ REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following: Fiber Optic project is being reviewed; GIAC basketball court; Sidewalk contract is being set up; Parking Lot X; City Court/Police project; Parking study of downtown lots complete. REPORT OF SUPERINTENDENT: Superintendent Gray reported on the following: Requests for use of Parks for the summer are being received Grievances from the unions arebeing handled There have been updates of transit requirements Work with the MPO and Transit Consolidation Group continues Route 96 Bridge workmeetingswith DOT WWTP digester is being cleaned Seasonal labor wages Oxford Place repairs Valve exercising equipment is in and being tested Silt Dam being drained for cleaning The second half-time driver for Transit has been hired City Hall Windows Youth Bureau Acoustics Cascadilla Boat House Wood Street Park Design West Inlet site plan Clinton Street bridge foundation washout Southwest Park environment work for possible alienation Municipal Pool possible warranty work GIAC basketball court REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following matters: DPW Labor Contract - A 4 -year Department of Public Works Labor Contract has been signed. Culvert on East State Street - The stone wall will be going back in at the Wallace property on East State Street where the City replaced a culvert that collapsed. Wood Street Park - The park is in its final design stages. Southwest Park - The environmental assessment work will be starting soon. ' Parking Directional Signs - will be installed during the summer. Fiber Optics - The conduit contract is being assembled to go out for bid. Sidewalks - The sidewalk contracts for 1994 are being assembled. Clinton Street Bridge - Some sink holes have developed on the west end of the bridge. He presented a diagram showing the problem. Discussion followed on the floor with Superintendent Gray answering questions from Board members. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following: Bridgework Program Extensive discussion followed on the floor. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: GIAC Basketball Court - The Court opened last night. oke REPORT OF SUPERINTENDENT: Superintendent Gray reported on the following: Police Station Renovations GIAC Boiler Repairs Street Striping (thermo-plastic) Hector Street - reopened • Ithaca Transit - "Shoppers Bus" set up for late August/September which is sponsored by Downtown Ithaca Inc. Green St/Seneca St - DoT repaving Triphammer Road repairs Catch Basin cleaning/repairs Curbing/manhole repairs Parking Equipment Purchase Thurston Avenue Parking meters Collegetown Drainage System Review Conway Park/Wood Street CDBG Projects Hydraulic Water System Modeling GIAC fire alarm/elevator problems Traffic Signalization REPORT OF SUPERINTENDENT AND STAFF: gave reports to the Board on projects and jobs that are being done �` Superintendent Gray, Assistant Superintendents Ferrel and Fabbroni 21`qa -inn, at this time. l REPORT OF SUPERINTENDENT: p Superintendent Gray reported to the Board on the following items: Monitoring Stations for the Wastewater Plant have been installed; Hillview Place and Aurora Street pedestrian push button traffic signals are being put in; Sidewalk contracts are out to bid; Youth Bureau acoustics project is proceeding; Wood Street Park work should begin next week. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following: Route 96/Bridge Design meetings MPO meeting Sidewalk contracts Fiber Optic project 04'14 REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: Transit Consolidation meeting 20 Year planning document from the Planning Committee of the MPO Conduit Work Wood Street Park Sidewalks contract Southwest Park wetland delineation project Mitchell Street work Traffic System Engineer interviews scheduled for Monday, Sept. 19 Island at Green and State Streets being re -figured Municipal pools closed for season. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: SJS budget; Stolen DPW truck from the water and sewer garage; City buildings being winterized; Downtown signs being installed; Snow equipment being readied for the winter season; Conduit work for networking is ongoing; Auctioning of City equipment is working; Neighborhood meeting scheduled for Mitchell Street road work ; City tours for new Board and Council members being set up for October 15th; Traffic Engineer interviews have taken place; there is one more person to be interviewed. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: Review of department budgets ongoing; Sidewalk contract work being done at Wood Street Park at this time; Fiber Optic work is proceeding; Thurston Avenue parking meter contracts being pulled together; Stewart Park entrance wcrX; Schematic work is being done for the upcoming work on the 2 blocks of Mitchell Street. • • • • • REPORT OF SUPERINTENDENT: Mayor Nichols stated that there is a proposed 10% increase in Water & Sewer rates included in the Mayor's.. budget, so he asked iSuperintendent Gray and City Controller Cafferillo toexplain the need for this increase and answer, questions. Superintendent Gray explained that they have proposed a multi-year project to balance the water & sewer budget and to complete major water & sewer projects. He further explained that the last rate increases were in 1992, and the City has been able to keep rates low because capital projects that were budgeted for in the past, were never completed. City Controller Cafferillo explained the fund balances, and how much money the :City has beenusing over the past few years from the capital`reserves. .The'projected rates are as follows: Water,- from $1.27 to $1.40 per 100 cu. ft. Sewer from $1.47 to $1.62 per 100 cu. ft. Commissioner Reeves reminded the Board of a past decision to notify large water users of pending rate increases as they will be billed at the new rate for water they have already consumed. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That. the Board of Public Works notify large water users that there will be a 10% increase in water & sewer rates effective January 1, 1995. Carried Unanimously Superintendent Gray also reported on the following items: Budget Preparation Route 9'6 Project. Approval... Water Plant Chlorine Spill. MPO Conference Traffic Engineer Interviews ;REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Budget preparation Transit matters MPO meetings REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Traffic Engineer - reference checks being completed Golf Course Manager - negotiations are ongoing Northeast Transit Agreement Extension Lawsuit grievance preparations Route 96 negotiations Mitchell Street design and curve study Parking lot equipment Ithaca Falls Computer network Extensive discussion followed on the floor regarding the parking garage policy statement as it relates to permits and long-term parking. The policy statement is handed out to people who purchase monthly permits and it clearly states that "The parking facility is operated as a 24 hour parking zone and cars are expected to move for maintenance,operational urity reasons. If you need long term garaging, please make otherarrangements." This matter will be discussed further before the new parking lot equipment is installed. REPORT OF THE SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: North East Transit contract extension negotiations Traffic Engineer - job offered to Daniel Cole 1995 Water & Sewer bonding level increase Bus consolidation system DPW consolidation discussions - site plan work Water & Sewer site adjustments for Daycare Center Court Facility project close-out Empire State Games discussions Parking meter installations Golf Course Manager negotiations 1 1,a\qa • \,),\O\ • • REPORT OF BOARD LIAISONS: Parks Commission Commissioner Reeves reported that discussions are ongoing regarding the Southwest Park substitute parklands. The Commission is reviewing the option of either renovating the Stewart Park tennis courts, or removing them. Discussions have taken place regarding moving the courts to another section of the park. The Parks Commission is unhappy with the DoT crossing gate plans for the railroad crossing at Stewart Park because of the recent renovations to the entrance of the park. Alderperson Schroeder has approached the Commission about the park that will be created on the Pogo parcel. They would like to keep the park near the creek, and have the housing units surround the park. REPORT OF BOARD LIAISONS: Golf Course Sub -Committee Commissioner Reeves reported that a Golf Course sub -committee has been formed to review the golf course rates and budget. Commissioners Tripp and Smith will serve on the sub -committee. Six Mile Creek Committee Council Liaison Johnson reported that the committee has been working with John Friedeborn and the City Attorney to make recommendations regarding a request from Therm .concerning rehabilitation of the spill area. Parking System Committee Commissioner Tripp stated that the Parking System Committee needs another Board member to serve. Commissioners Smith and Gerard offered to serve on the committee. Joint Ithaca Area Wastewater Treatment Plant Mayor Nichols reported that progress is slow on the agreement with the Town of Ithaca and Dryden regarding the expansion of the areas served by the plant. There are other proposals being presented that would involve relationships between the plant and the Cayuga Heights plant, and the shifting of sewage from areas in Lansing. Commissioner Brandford suggested that this matter be discussed at the next Committee of the Whole meeting. Mayor Nichols stated that the matter should be discussed in Executive Session with the City Attorney present. REPORT OF BOARD LIAISONS: Disability Advisory Council Commissioner Gerard reported that he explained the proposed appearance ticket procedures for snow and ice removal to the Council, and they were in favor of it. Elderly Concerns Regarding Snow & Ice Removal Commissioner Reeves reported that she has a meeting with Linda Jain, Building Dept., and Irene Stein, Office of the Aging to discuss ways for elderly people to have their walks cleared without being penalized by the City. rREPORT OF BOARD LIAISONS: Youth Bureau Board Commissioner Gerard reported that he attended the last Youth Bureau Board meeting. Mr. Joe Cassaniti's issues with Cass Park were discussed at the meeting. Commissioner Reeves stated that she responded to a letter that she received from Mr. Cassaniti regarding various improvements that he would like to see made at Cass Park. These improvements include: bleachers; a wind screen or other enclosure so people who are watching skaters will be protected from the elements; signage moved so that it doesn't obstruct the vision of people standing inside the lobby; and no smoking inside the building or around the rink because Cass Park is an athletic facility. Mr. Cassaniti has written letters to various City Officials and staff regarding his requests. REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner Tripp stated that the CAC has requested her, at their next meeting, to report on what the City does when painting bridges to protect the waterways. Supt. Gray stated that they set up a scaffolding system underneath the bridge and lay tarp to catch materials. Planning and Development Board Commissioner Rusoff reported that at the last meeting of the P&D Board meeting they received both the Environmental Impact Statement and the Economic Impact Statement from Wal-Mart. The Board will be reviewing the documents at the next meeting. She will keep the Board of Public Works .up to date on the matter. Pedestrian Task Force Commissioner Gerard stated that this task force is one of seven committees of the MPO. He said they are discussing pedestrian safety, etc. Parks Commission Commissioner Reeves reported that substitute park lands for Southwest Park was discussed at their last meeting. Hopefully a recommendation with be forthcoming by the end of the month. Shade Tree Advisory Committee Commissioner Reeves reported that there will be a joint meeting between the Shade Tree Advisory Committee and the Cooperative Extension on March 17, 1994 to discuss a possible program for people interested in adopting a Commons planter. SJS Asst. Supt. Fabbroni reported that at the SJS meeting there was discussion about a meeting with DEC on the capacity of the plant. It looks favorable that the plant would be increased in rating for an additional 3 million gallons. Asst. Supt. Fabbroni stated that other items discussed were the headwork study and changing the sewer use law in relation to industries. Traffic Task Force Supt. Gray reported that the draft report is complete. REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner Tripp reported that the CAC reviewed the DPW work plan for 1994. They would like clarification on the bridge painting schedule and the flood channel mowing schedule. Parks Commission Commissioner Reeves reported that the Commission has been discussing the Northside lands and the proposed park. The Commission agreed on the original plan which runs along the creek and would form a strip park. Commissioner Reeves stated that the next meeting of the Parks Commission will be held at Stewart Park to discuss parking and the tennis courts. The Youth Bureau would like the courts to be rehabilitated. Art and Design Committee Commissioner Gerard reported that the committee discussed the design for the Route 89 that will be built by NYS DoT. Youth Bureau Board Commissioner Gerard reported that the Youth Bureau Board supports the suggestion of installing bleachers at the Cass Park Rink. Disability Advisory Council Commissioner Gerard reported that the DAC is discussing the emergency sidewalk snow routes plan. REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner Tripp stated that the CAC discussed their concerns about proposed bridge work and lead paint, etc. falling into the creeks and waterways. Planning and Development Board Commissioner Rusoff stated that the Planning and Development Board is dealing with a request from Jason Fane to put a six story, 120 apartment unit on Dryden Road, directly across from the City parking facility. The Board decided they need more information on traffic impacts, etc. Mr. Fane will be bringing more information to the Board. She stated that the Board has also been presented with a petition signed by 400 students opposed to the proposed building. Mayor Nichols, stated that he was present at that meeting and he was astounded that the Conservation Advisory Council, regarding this matter, as reported by the Chair, do not see any problem with this proposal, that this is not a pristine area. He stated the CAC came through with a negative declaration and it is his opinion that the environment covers a lot more than just trees and green space and he is concerned about the CAC's attitude. Parks Commission Commissioner Reeves reported that the Commission has received some feedback from the Youth Bureau regarding the tennis courts at Stewart Park. The Youth Bureau definitely want the courts either rebuilt or renovated at Stewart Park. She stated that the Parks Commission voted unanimously to move the courts to the east end of the park to be closer to the Youth Bureau, as is shown_on the Master Plan. Commissioner Reeves reported that the Parks Commission has requested that an official liaison from the Planning Department be assigned to the Parks Commission. Commissioner Reeves stated that Stewart Park has parking on two sides of the road which goes between the larger playing field and where the pets used to be and it was recommended to the Board and the Parks Commission several years ago by the Police Department that there only be parking on one side of the road. The Board needs to work out signage for that area. Art and Design Committee Commissioner Gerard reported that the Art : and Design Committee is looking at the project for renovating the Common Council Chambers. Commissioner Rusoff stated that she has submitted several design proposals. The Committee has asked her to do a cost estimate for the project and she will be submitting that. 51n (4 (024434,4 • REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Rusoff reported that both preliminary and final site plan review were approved by the Board for the Howe Alumni Services building, which will be in the Carpenter Business Park. Commissioner Rusoff reported that Cornell received 'final site plan review for a re -vamping of the Central Avenue area. Commissioner Rusoff stated that the Planning and Development Board is still working on the proposed Jason Fane building on Dryden Road. Now it appears that the Planning Department is getting documentation from Novarr-Mackesey, who has some intention to build another huge apartment building very close to the proposed Jason Fane building, which will heavily impact Collegetown. Commissioner Rusoff further stated that the Planning and Development Board will be forwarding to Common Council's Planning Committee a suggestion that the City.. look at zoning changes for that area. Commissioner Rusoff reported that the Planning and Development Board has a 'resolution dealing with the site plan review for the County Transfer Station. Thereis a lot of concern about the aesthetics on that enormous building. A lot of the Board members are not happy with the .design of that building. Commissioner Rusoff reported that the Planning and Development Board passed a positive declaration on the environmental impact for the West Inlet #2 project, which means that Mr. Weisburg will have to file a Draft Environmental Impact Statement. Commissioner Rusoff reported that, the Planning and Development Board passed a resolution which states that the designation of the Masonic Temple as a historic landmark is in keeping with all the planning documents that have to do with that area. o\g' • - 4c -- REPORT c -- REPORT OF BOARD LIAISONS: Parks Commission Commissioner Reeves reported that on June 14 the commission discussed with Trish Norton the CBG application for improvements for Conway Park. Commissioner Reeves reported that the commission discussed reviewing the Code as it pertains to the Shade Tree Advisory, Six Mile Creek Committee, and Circle Greenway to see if there is a duplication of effort. Commissioner Reeves reported that the commission discussed the fact that there is a group that has been formed to talk about Ithaca Falls. Commissioner Reeves reported there have been benches donated for - the Wildflower Preserve. Energy Commission Commissioner Reeves noted that the Energy Commissionneedsto recruit new members. REPORT OF BOARD LIAISONS: Planning Board Commissioner Rusoff reported that Walmart has re -submitted the Draft Environmental Impact Statement. She further reported that the Planning Board and staff are currently working with developers regarding the Fane and Novarr • Collegetown projects. Parks Commission Commissioner Reeves reported that the Parks Commission will meet with the Youth Bureau to discuss the Stewart Park tennis courts issue. 1The Commission and Planning Department staff is negotiating with Cornell University for the purchase of Fall Creek Park. To date the Board has not been involved in any of these discussions. Commissioner Reeves has compiled information from the City Code regarding the Shade Tree Advisory Committee, Six Mile Creek Advisory Committee, Circle Greenway, Conservation Advisory Council, and Parks Commission. The Parks Commission will review this information and see if efforts can be combined in some areas. Municipal Pool Commissioner Reeves reported that Police Chief McEwen is extremely unhappy about the mid -block curb cuts and crosswalk striping that was installed on Court Street between GIAC and the Municipal Pool. He stated that this is extremely dangerous for pedestrians as motorists do not expect crosswalks in the middle of a block. • REPORT OF BOARD LIAISONS: Parks Commission Commissioner Reeves reported that the Parks Commission has met with the Youth Bureau on July 27th regarding the tennis courts and they were ready to re -vote on the issue this week but the Parks Commission did not have a quorum. Commissioner Reeves noted that the Parks Commission will be meeting with the Board of Public Works on August 17 regarding recommendations for substitute park lands for Southwest Park. svac REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Tripp reported on the items that were discussed at the Six Mile Creek meeting on Monday, September 12. Golf Course Commissioner Tripp reported that Assistant City Attorney Kennedy wants the Board's directive to send Steve Torrant a letter saying that the 1983 contract with him having concessions at the Golf Course will not be in effect for the 1995 season. Discussion followed on the floor. There was general agreement that such a letter is appropriate. REPORT OF BOARD LIAISONS: Bicycle Advisory Council Commissioner Tripp referred to a letter from David Nutter, Chair of the Bicycle Advisory Council, regarding a request for bicycle racks in the Woolworth Parking Lot. The matter will be reviewed at the Committee of the Whole meeting. Dumpster Problems Commissioner Reeves reported that she had a meeting with Chief McEwen, Assistant City Attorney Kennedy, Commons Coordinator Deming, Deputy Planning and Development Director Sieverding, Building Commissioner Eckstrom regarding the trash and dumpster problem outside City Hall. They also discussed other problems such as grease from McDonald's, trash removal, illegal parking, delivery vehicles blocking the driveway, handicap parking, etc. The Commons Advisory Board will be discussing these matters at their next meeting and the Commons Coordinator will report back to the Board. \ 14 \ctk REPORT OF BOARD LIAISONS: (Parks Commission Commissioner Reeves reported that the Parks Commission has voted to leave the Stewart Park tennis courts at the present location, with the recommendation to refinish the courts using a green surface, and to paint the surrounding fence black. Commissioner Reeves also reported that the Parks Commission is working on an application for a Community Development Block Grant for the neighborhood park in the Northside. The Parks Commission approved a Resolution which would combine the Circle Greenway Committee with the Parks Commission. \ LiVt • • • Mrs. Beth Mulholland, Chair, of Circle Greenwa Parks o Commission is retiring at the end f the yy� and member of the year. The Parks Commission also discussed their 1995 workplan. suggested that the Planning Department assist the�C1 ign • Commission with the comprehensive It was �2I��i P sive signage for allofthe parrDks.-yt 16°Ii°2-Lv Mayor Nichols noted that ons ha consolidating the following committees tove make bee one r l Are Commission: Circle Greenwas Commission, Natural Areaass Advisory Commission, and the�Shade Tree Advi ory Counc l. Mile Creek 1' Shade Tree Advisor Council I Commissioner Reeves reported that the Shade Tree AdvisoryCo I has applied for a grant which would allow for improvements to the j park by the Dryden Road/Eddy Street parkin p Council g garage. • • REPORT OF COUNCIL LIAISON: Alderperson Johnson reported to the Board on the following items: Allocation of Trash Tags for Neighborhood Clean-up; Capital Project established for Fiber Optic lines; Southwest Park Environmental Assessment; Alumni Services is a tentative client for Carpenter Business Park; Encroachment fees. The fee will now be $100.00, and additions will be $50.00. i REPORT OF COUNCIL LIAISON: Alderperson Johnson questioned the status of the Gorge Ranger. zzlogiciti Supt. Gray stated that the ranger has been hired and enrolled in -4 the security training program. • REPORT OF COUNCIL LIAISON: Parking Lot X Alderperson Johnson reported that the Common Council, at their May meeting, did not pass the resolution regarding the lease for premises known as 310-312 East State Street for use as a City Public Parking Lot X (Strand). Extensive discussion followed on the floor regarding the procedure that was used regarding the lease for the proposed parking Lot X at 310-312 East State Street. West Inlet Donation of Land Alderperson Johnson reported that the Council voted to accept some land from the West Inlet 2 proposed development at their May 2 meeting. REPORT OF COUNCIL LIAISON: Alderperson Johnson reported to the Board on the following items; Common Council passed a resolution approving a salary increase for Assistant Superintendent Ferrel. Common Council passed a resolution to encourage NYSDoT to set up Park and Ride lots during the construction that will be coming up in the next few years. Common Council passed a resolution for the design work on the Route 96 bridge. t9W,F14 Common Council passed a resolution regarding the sale of a piece of a lot at the Carpenter Business Park. Common Council passed a resolution increasing the authorization for the Cascadilla Boathouse stabilization. Discussion followed regarding the Cascadilla Boathouse stabilization project. Common Council passed a resolution authorizing the Board of Public Works to develop No Smoking areas at Cass Park. Common Council passed a resolution authorizing the Mayor to sign a contract for the adequacy review of the Wal-Mart.DEIS. REPORT OF COUNCIL LIAISON: Alderperson Johnson reported that Common Council -passed the following resolutions at their last meeting: Sale of Bricks Capital Project to Acquire Substitute Park Lands Acquisition of Additional Water Shed Property Establish Wetland Delineation in Southwest Park Establish Drop -In Center Lease Inlet Island substitute land matter will be discussed at August Council meeting. REPORT OF COUNCIL LIAISON: Alderperson Johnson reported to the Board on the following items: Council passed the request to provide Capital Reserve Funds for the Watershed expenditures; The request to t:ansfer funds for various equipment repairs for vehicles, backhoes, etc. was approved by Council; Council passed a resolution to provide contingency funds for the transit budget; Council is working with the Planning Committee to have a presentation of the Canal Recreationway program; Council passed an agreement by the City to maintain sidewalks that are plannedto go along Elmira Road. REPORT'OF COUNCIL LIAISON: Common Council Liaison Johnson reported on the following items: Common Council authorized the submission for an application to the Appalachian Regional Commission for the Drop -In Center daycare project on First Street. Council postponed the Youth :Bureaus request for an HVAC system and acoustical improvements;. capital project.., The Mayor will appoint a committee to review therequest as well as:other options. Common Council approved the final agreement of the Route 96 project. Council approved the Canal Recreationway Plan with added measures to protect the Hog Hole. Council passed an Ordinance which prohibits duck hunting at the Treman Marina.. Disc:ussionfollowed on the floor regarding the implications of the Route 96 project on the City's water and sewer systems. Mayor Nichols requested that Item 13 A be considered next. REPORT OF COUNCIL LIAISON: Alderperson Johnson reported that the Department of Public Works and the Board were requested to make recommendations regarding the Commons fountain, and the Art and Design Committee was requested to look for attractive trash cans and recycling bins. Alderperson Johnson also reported that the Brindley Street, and parking meter projects will be going to Council in December. REPORT OF COUNCIL LIAISON: Alderperson Johnsonreported on the following: Common Council approved the sale of the Brindley Street Right -of - Way• with the condition that a public walkway be provided and maintained. The request for transfer of funds ($2,600.) for •the Fleet Management computer program was approved. Common Council approved the expansion of the parking meter capital project, and the increase for the computer network capital project. • REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported to the Board on the •following: Sidewalk Assessment at 112 Marshall Street Railroad crossing work at Stewart Park Authority of Board regarding parking and traffic items IDoria Higgins, 2 Hillcrest Drive, wanted the Board to know about the memos issued by Asst. City Attorney Kennedy. Ms. Higgins explained her interpretation of the memos concerning the decision making process for boards and commissions. • z4eA REPORT OF CITY CONTROLLER: Snow Removal/Budget Problems •Deputy Controller stated that at ; Administration meeting there will be budget problems brought about by solutions to that matter. Computer Purchase Deputy Controller Thayer stated that they are still in the process of looking at purchasing a mini -computer for City Hall. The Board will be kept updated. Networking may be included in this project. REPORT OF CITY CONTROLLER: the March a discussion snow removal 22 Budget and regarding the and possible :JI Deputy City Controller Thayer reported to the Board on the capital project for $130,000 that is being established for a Fiber Optic Link between the Police Department, the Fire Department and City 3123 Hall. Deputy Controller Thayer reported that budget adjustments are being made for snow removal during this past winter. Deputy Controller Thayer reported that the City will be receiving $448,000+ from an emergency assistance program from the State for flood relief from the 1993 floods. REPORT ;Deputy 0, items: Fiber Optic Line - proposals being received Computer/Networking proposals and discussions ongoing with, the County Check for 1993 emergency flood relief program has been received. • OF CITY CONTROLLER: Controller Thayer reported to the Board on the following REPORT. OF CITY CONTROLLER 'Deputy Controller Thayer reported that the Controller's Office • !concurs that the Board should hold off on acting on the County's .decision to reduce their tipping fee. Computer upgrades are continuing; obtaining new software and hardware are being considered. In addition, plans are being made to network City Hall. This will enable the fire and police stations to be networked and the ability to add other city entities. REPORT OF CITY CONTROLLER: Deputy City Controller Thayer noted that there is a Special Common Council meeting scheduled for 7:00 this evening to reconsider an ,e\ - amendment to the Fiber Optic Project. iv REPORT OF CITY CONTROLLER: Computer System Software Update Deputy City Controller Thayer reported that we are continuing to upgrade computer system software. Next week training will start with finance personnel and then it will spread out to other departments. Payroll will be one of the first ones to be upgraded. It will take at least a year to get the whole system up and running. Both software packages will be carried for a long period of time. Transit Budget Adjustments Deputy City Controller Thayer reported that the Controllers Office c*--Ac1A has been working on a number of transit budget adjustments. REPORT OF CITY CONTROLLER: DPW Budget Deputy City Controller Thayer reported that the DPW budget was reviewed with minor adjustments. There was $6,000 transferred from 0E4 the Engineering budget to the Capital Fund budget for computer acquisitions, and there was $60,000. removed from the Streets and Road account and transferred to the Capital Project fund. The other reduction was in the Cass Park utilities account. • • REPORT OF OTHER DEPARTMENT HEADS: Building Department Ticket Program Building Commissioner Eckstrom explained the procedures being W'established regarding issuing appearance tickets to property owners who do not keep their sidewalks cleared of ice and snow. He stated that this is being done for a 6 month test period and he will report back to Council and the Board on the results at that time. Hesaid the tickets will go to City Court and that Asst. City Attorney Kennedy is acting as special prosecutor. Commissioner Eckstrom further stated that both the Building Department and DPW ;will accept complaints but the Building Department is the one who ,handles them. He explained that the fines increase with additional .violations. Commissioner Eckstrom stated that he, Asst. Supt. Ferrel, and Supt. 'Gray will be meeting with the Mayor to discuss time frames regarding response to complaints. Discussion followed on the floor with Commissioner Eckstrom and Supt. Gray answering questions from Board members. REPORT OF OTHER DEPARTMENT HEADS: Youth Bureau Director Sam Cohen explained that there is a resolution going to \o\ Common Council transferring two custodial workers and one maintenance worker from the DPW personnel roster to the Youth Bureau personnel roster. He explained the reasons for the change. Mr. Cohen also spoke to the Board in favor of the proposed •1 improvementsto the Cass Park Rink. Authority of Board to Implement Traffic Changes Commissioner Gerard stated that City Attorney Guttman.informed him 40, that the Board of Public Works has the authority to implement traffic changes without the approval of the Police Chief. Superintendent Gray confirmed this finding, however the Board does not have the authority to run test periods on traffic changes. _« 'WATER, SEWER AND SOLID WASTE ITEMS: A. Trash Tag Donation Program for Neighborhood Clean-up ;By Commissioner Reeves: Seconded by Commissioner Gerard WHEREAS, during the 1994 budget process, Alderperson John Efrson to �`�4 requested that Common Council set aside an Additional $2,0001 • establish a fund for free trash tags to be given to neighborhood 4\ groups, and WHEREAS, the purpose of the program is to encourage residents to get together to help clean up the areas in which they live; now, therefore be it RESOLVED, That the Board of Public Works endorses this worthwhile program. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Thank You to Paul Brandford WHEREAS, Paul Brandford was appointed to the Board of Public Works by Mayor Benjamin Nichols in 1990 to fill an unexpired term of two years, and WHEREAS, Paul was re -appointed for an additional three year term in 1992, and WHEREAS, Paul served on various committees including the Board of Public Work's Water, Sewer and Solid Waste Committee as well as being a representative to the Sewer Joint Subcommittee (SJS) for the Ithaca Wastewater Treatment Facility, and WHEREAS, the Board also wishes to recognize Paul for his valuable contribution to the subcommittee working on revisions to the inter- municipal agreement under which the SJS operates, and WHEREAS, Paul took a great interest in the City's parking and traffic problems and served with distinction on the Task Force for Traffic Issues, and WHEREAS, Paul will always be remembered for his keen mind, his sense of humor, and his ability to ask pertinent questions during discussions so that Board members would consider all angles of an issue before making a decision; now, therefore, be it RESOLVED, That the Board of Public Works accepts, with deep regret, Paul's resignation from the Board, and be it further RESOLVED, That the Board extends its gratitude for the time and effort Paul spent on behalf of the Department of Public Works, and the City of Ithaca, and be it further RESOLVED, That the members of the Board of Public Works extend best wishes to Paul for success in all of his future endeavors. Carried Unanimously • BUDGET, ADMINISTRATION AND COMMUNICATIONS ITEMS: November Meeting Schedule By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works hereby sets the November ID'Y1 meeting schedule as follows: November 2 November 9 November 16 November 23 November 30 Committee of the Whole Regular Board of Public Works meeting Committee of the Whole No Meeting - Thanksgiving Day Observed - Regular Board of Public Works meeting Carried Unanimously Request for Power to Act By,Commisioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works hereby gives itself Power ,to Act at the November 2, 1994 Committee of the Whole meeting in order to award the bid of a meter contract for Thurston Avenue and ipossibly Stewart and Oak Avenues. Carried Unanimously 19 ;Call for Public Hearing on Collegetown Special Benefit Assessment 1District ,By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works shall hold a Public Hearing in the Common Council Chambers in City Hall, 108 East Green Street, Ithaca, New York on Wednesday, November 9, 1994 at 4:00 p.m. to hear all interested parties for or against the Collegetown Special Benefit Assessment District. Carried Unanimously • • Shopping Carts Mayor Nichols noted that the stores have all agreed to post signs stating that shopping carts cannot be removed from the store. There will be a procedure for the police to follow if carts are taken from stores. Public Service Announcements Commissioner Reeves noted that public service announcements regarding shoveling.sidewalks will run after November 1, 1994. She stated that she has been meeting with staff from the Senior Citizens Council, the Ithaca Youth Bureau, and the Office for the Aging to create a situation whereby people who aren't able to shovel their walks and can't afford to pay someone to do it for them, will be able to call for assistance. She noted that the City will be recruiting volunteers to assist with this project. UNFINISHED BUSINESS: Personnel Item - Executive. Session By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works adjourn into Executive Session to discuss a personnel item. Carried Unanimously ‘(\Z\ IC4 • i - COMMUNICATIONS AND HEARINGSOF PERSONS BEFORE BOARD: Public Hearing for Collegetown Special Benefit Assessment District Resolution to Open Public Hearing By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Public Hearing to consider the Collegetown Special Benefit Assessment District rates be opened. Carried Unanimously No one appeared before the Board. Resolution to Close Public Hearing By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Public Hearing to consider the Collegetown Special Benefit Assessment District rates be closed. Carried Unanimously ' BUDGET, ADMINISTRATION AND COMMUNICATIONS ITEMS: 1 Collegetown Special Benefit Assessment District By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works accepts the Collegetown Special Benefit Assessment District charges for 1995, and be it further RESOLVED, That the City Chamberlain billing at the. appropriate time. 1111 • e`requested to make the Carried.Unanimously • BPW - ADMIN. PAGE Approval of Minutes 1 Communication from the Mayor 2 Report of Superintendent 3 Report of Board Liaisons 4 Report of Council Liaison _ 5 Report of City Attorney 6 Report of City Controller 7 Report of Other Department Heads 8 Authority of BPW to Implement Traffic Changes 9 Trash Tag Donation Program for Neighborhood Clean-up 10 Thank you to Paul Brandford 11 November Meeting Schedule 12 Call for Public Hearing on Collegetown Special Benefit Assessment District 13 Shopping Carts 14