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HomeMy WebLinkAbout2017-10-12-TB-FINAL-minutesSPECIAL TOWN BOARD MEETING Town of Ulysses October 12, 2017 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the town’s website and clerk’s board. ATTENDANCE: TOWN OFFICIALS PRESENT: Supervisor- Liz Thomas 1st Deputy Supervisor/Board member- Nancy Zahler Board members- John Hertzler, Michael Boggs, Rich Goldman Town Clerk - Carissa Parlato Bookkeeper- Nina Thompson CALL TO ORDER: Ms. Thomas called the meeting to order 4pm. APPROVAL OF MEETING AGENDA RESOLUTION 2017-186: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approve the agenda for October 12, 2017. Moved: Mr. Boggs Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Date Adopted: 10/12/17 RESOLUTIONS TO EXPEND FUNDS: RESOLUTION 2017-187: AUTHORIZING USE OF FUNDS FROM THE TOWN OF ULYSSES GENERAL FUND CAPITAL IMPROVEMENT RESERVE FUND (A878) FOR THE IMPROVEMENT OF THE PEDESTRIAN ACCESS IN AND AROUND TOWN HALL WHEREAS, the Town of Ulysses General Fund Capital Improvement Reserve Fund (A878) may be used for capital projects, and WHEREAS the Town Board authorized the contract with Nelson & Streeter Construction Company Inc to replace the Town Hall sidewalk in accordance to the design presented to the town board at the bid price quoted by Nelson & Streeter Construction Company Inc dated 8/29/2017 for the base bid and alternate 2, at a cost not to exceed $41,170.00, and 2 WHEREAS, pursuant to General Municipal Law, an expenditure from the General Fund Capital Improvement Reserve Fund requires authorization by the Town Board, and such authorization is subject to a permissive referendum; and WHE REAS, use of reserve fund A878 falls within the purposes for which the General Fund Capital Improvement Reserve Fund was established; THEREFORE BE IT RESOLVED that the Town of Ulysses authorizes up to $30,000 to be spent in 2017 from the General Fund Capit al Improvement Reserve Fund A878 for the purposes of replacing the Town Hall sidewalk in accordance with the design presented to the town board; and be it further RESOLVED that pursuant to General Municipal Law, this resolution is subject to a permissive referendum; and be it further RESOLVED that the Town Clerk will post and publish notice of the permissive referendum in accordance to law and provide a copy of such notice to the Town Supervisor. Moved: Ms. Thomas Seconded: Mr. Boggs DISCUSSION: Mr. Gold man asked why the resolution and permissive referendum process are happening now. Ms. Thomas stated that usually, this would have been done sooner, but the Attorney for the Town advised the re-creation of reserves in advance of the project, and this has delayed the process. The board discussed the issue further. Ms. Thomas aye Ms. Zahler aye Mr. Hertzler nay Mr. Boggs aye Mr. Goldman abstain Vote: 3-1 Date Adopted: 10/12/17 RESOLUTION 2017-188: AUTHORIZING USE OF FUNDS FROM THE TOWN OF ULYSSES GENERAL PART-TOWN CAPITAL IMPROVEMENT RESERVE FUND (B878) FOR THE CONSTRUCTION OF SIDEWALK FOR THE SAFE ROUTES TO SCHOOL GRANT WHEREAS, the Town of Ulysses General Part -Town Capital Improvement Reserve Fund (B878) may be used for capital projects in the Town of Ulysses outside the Village of Trumansburg, and WHEREAS the Village of Trumansburg and the Town of Ulysses were awarded a collaborative federally funded grant, titled Pedestrian Commuting in Trumansburg: Safe Routes to School Project, that requires a local match which includes direct funding as well as in-kind contributions, and 3 WHEREAS the Town Board approved the 2017 budget which specifies the use of the capital reserve for this sidewalk project in the amount of $31,043, and WHEREAS the sidewalk project is underway and bills will need to be paid for construction of the sidewalk project, and WHEREAS, pursuant to General Municipal Law, an expenditure from the General Part-Town Capital Improvement Reserve Fund requires authorization by the Town Board, and such authorization is subject to a permissive referendum; and WHEREAS, use of reserve fund B878 falls within the purposes for which the General Part- Town Capital Improvement Reserve Fund was established; THEREFORE BE IT RESOLVED that the Town of Ulysses authorizes up to $31,043 to be spent in 2017 from the General Part-Town Capital Improvement Reserve Fund B878 for the purposes of building a sidewalk as specified in the scope of work from the Trumansburg Fairgrounds to the ShurSave Grocery Store; and be it further RESOLVED that pursuant to General Municipal Law, this resolution is subject to a permissive referendum; and be it further RESOLVED that the Town Clerk will post and publish notice of the permissive referendum in accordance to law and provide a copy of such notice to the Town Supervisor. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman abstain Vote: 4-0 Date Adopted: 10/12/17 ADJOURN: Ms. Thomas moved to adjourn the meeting at 4:35pm; seconded by Mr. Boggs. Respectfully submitted by Carissa Parlato on 10/13/17.