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HomeMy WebLinkAbout1983 Board of Public Works-1 - Mayor Shaw entertained nominations from the floor for the office of Vice Chairman of the Board. Comm. Walker nominated Gerald Schickel for the office of Vice • Chairman and his nomination was'seconded by Comm. Gutenberger. Resolution:to Close Nominations /./(1.(-3 By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That the nominations for the office of Vice Chairman of'the .Board be closed. Carried Unanimously A vote on the resolution nominating Comm. Schickel for the office of Vice Chairmen resulted as follows: Carried Unanimously. Committees of—the-Board • Mayor Shaw made the following appointments to the Committees of the. Board for 1983: • Water and. Sewer .Gerald Schickel., Chair Kenneth Walker, Vice Chair Harold Gerkin Streets, Facilities, Parks and Refuse John Gutenberger, Chair Harold Gerkin, Vice Chair Susan Clarke Finance, Personnel and Administration Kenneth Walker, Chair Charlotte Stone, Vice Chair Gerald Schickel Parking, Traffic and Transit Charlotte Stone, Chair Susan Clarke, Vice Chair John Gutenberger Liaison Responsibilities Planning and Development Board - Commons Advisory Board - Gerald Schickel (non-voting liaison) Conservation Advisory Council Hydropower Commission- -2- Tour of Tin Can 003 Alderman Banfield reported that the Human Services Committee were trying to arrange a tour of the Tin Can and asked the Board to accompany them; however, he had not heard back from Mr. Cutia so no date was set. Tour of Youth Bureau Liaison Banfield reported his Committee had toured the Youth Bureau facility in connection with finding a home for the Youth Bureau and hoped to have a resolution asking that a special committee be appointed with. representatives from the Board of Public Works, as well as representation from other groups. a)9ir3 "Walking Is Commons Sense" Mayor Shaw reported having received a communication from Community Relations Director at Tompkins Community Hospital, Ann Moffet, who has met with the Commons Advisory Board and has set Saturday, May 21, 1983, as the date fora health fair featured by the Tompkins Community Hos- pital which will include an inaugural walk (a 3/4 mile measuredcourse) around the Ithaca Commons designed in part for patients recuperating from illness or injury who are advised to walk, and also as a preven- tive health measure. He expressed the hope that people in the VW:3 community will take the tour. • • -3 - Planning Board Mayor Shaw reported that he attended the Planning Board meeting the. previous evening. The Board discussed the liaison appointment and there was a resolution recommending that nothing be done which was defeatedby a vote of 3-2; 4 affirmative votes are needed to pass a resolution. Commons Advisory Board --Liaison Replacement Comm. Stone requested that a new liaison be appointed to the. Commons Advisory Board as she is finding it difficult to attend their meetings. Mayor Shaw will look into the matter. C/i3/sr3 Commons Advisory Board Mayor Shaw announced that he will represent the Board of Public' Works at the Commons Advisory Board meetings until Comm. Stone is able to attend meetings. - 37W8'3 LC:ommons Advisory Coordinator Mayor Shaw announced that a new Commons Advisory Coordinator, Carol Spence, has been hired and will commence work on June 1, 1983. s/Is:jk3 -4- HUD Workshop Mayor Shaw reported having attended a two-day workshop in Washington, D.C. the previous Thursday and Friday. The workshop was sponsored by HUD on capital facilities --planning for their maintenance and new capital facilities, financing options, etc. The program was aimed at Superintendents of Public Works, Planning Directors and City Controllers, but a few elected officials also attended. Mayor Shaw said he brought back a good deal of information to share with the three department heads mentioned. • • -5- IURA.Meeting Re: Strand Theatre Comm. Gutenberger asked if, at the February 14th meeting of the Ithaca Urban Renewal Agency, there would- be discussion of City participation without approval of the Board. Mayor. Shaw responded by saying there are discussions and negotiations concerning the Strand which have � / be taken up in Executive Session because of possible litigation. 403 Executive Session By Comm. Gerkin: Seconded by Comm. Schickel RESOLVED, That the Board will adjourn into Executive Session at the end of the Regular Session for an update on the Strand Theatre status. Carried Unanimously -6 - Vehicle Maintenance Meeting J. Dougherty reminded the Board that there would be a. joint Board of Public Works/Budget F, Administration Committee' meeting the following evening with respect to vehicle maintenance. 31a3j�3 -7 - Committee Meetings Supt. Kinsella announced that the Water and Sewer Committee, in con- junction with the Finance, Personnel and Administration Committee, will meet at 4:00 P.M., on April 18, 1983, in the Superintendent's. Office. c7/13/k3 Mr. Kinsella also announced that the Parking, Traffic and Transit Committee will meet at 8:00 A.M., on April 20, 1983, in the Conference Room. Historic Ithaca Mayor Shaw announced that the City and representatives of the Board of Public Works have been asked to attend Historic Ithaca's meeting or. May 12, 1983, at which time awards will be made in respect to the Tioga Street bridge. Sh///f3 Northeast. Transit Committee Asst. to Supt. Dougherty commented that normally the Northeast Transit Committee has a member of the Board of Public Works on it, which has not been the case recently. He feels that, with some of the decisions coming up this fall the Board should be represented on the Committee. Comm. Clarke agreed to attend the next meeting, but cannot attend meetings after that. v3Ig3 Announcement of Meeting City Engineer Lund announced that the Streets, Facilities, Parks and 110 Refuse 'Committee will meet on September 8, 1983 at 4:OO.p.m. at the Sewage.Treatment Plant to view a problem there. She invited the entire Board to attend. • 61ly3 An invitation from:•Robert Simpson, Asst. -Chief Operator, Water. Treatment. Plant was made to.the Board of.Pub.lic Works members to have their.September 28, '1983.meeting at the Ithaca Water Treatment Plant and to tour the plant and meet with Mr. John Anderson from the Tompkins County Health Department. Discussion followed on the floor.. Supt.- Kinsella requested that the meeting be held at the.Treatment Plant on.October 12.as he had invited retirees to be present at the.September 28 meeting and would -prefer to have that meeting at City Hall. 91/03 Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED; that the'October 12, 1983 meeting of the Board o.f'Public Works be held at.the Ithaca -Water Treatment Plant. Carried Unanimously -8 - "Working with the Media" Seminar Mayor Shaw invite Board members to attend the two-hour seminar which he is hosting on Saturday, April 16, 1983, from 9:00 to 11:00 A.M., in the Common Council Chambers. 40 if k work Also, at that meeting there will be a brief update on the or done by the Charter and Code Commission. being • • -9 - City Engineer reported briefly on the Six Mile Creek wall project, and on the Sewage Treatment Plant., with regard to possible revision of priority rating. She also spoke briefly on the Siltation Dam and 60 -foot Dam. M3/k3 City Engineer Lund reported that there would be safety inspection of the Water Filtration Plant and the Sewage Treatment Plant in June. The City Engineer's Office has prepared a capital budget item: �?)s,5 Upsizing Water and Sewer System. City Engineer Lund reported that at the next meeting of the Board there will be a final pre-treatment update from Barbara Ekstrom. 0› Engineering $ Utilities Project 1 City Eng. Lund described the procedure which has been set up for. handling requests concerning projects. I/,Jg3 Total Energy _Program :City Engineer Lund reported that the department has put together a Total' Energy Program, and explained the program briefly. �a�7�3 City Engineer Lund also gave brief reports on the Energy Program, :Wastewater Treatment Plant and Engineering and Construction Projects. ?h3iC5 Mayor Shaw informed the Board of the passing of Isadore Yavits the previous day. Mr. Yavits was a former alderman and member of the City Youth Bureau Advisory Board. Mayor Shaw ordered the flag to be flown at half mast for the remainder of the week; a resolution will be passed by the Common Council at its August 3rd meeting and transmitted to the family of Mr. Yavits. City. Engineer Lund provided status reports for the following projects: Floral Avenue Reconstruction, Seneca Parking Garage, Streets and Facilities Infrared Heating and West Clinton and S. Meadow Streets. 9/(0R3 Discussion followed on the floor Miss Lund answered questions of the Mayor and the Board. City Engineer Lund provided brief updates on the following: Floral Avenue Reconstruction Project Clinton/Meadow Streets Project Sidewalk Repairs Seneca/Green Street Garages: Structural proposals have been requested. from DeLeuw, Cather Co., O'Brien F Gere, Tippetts-Abbett-McCarthy-Stratton, and McFarland $ Johnson. Signs at Watershed q)>Yi 15 Masks Used at Sewer Treatment Plant Industrial Monitoring Program Activated Sludge School The City Sewer Station operators are at an activated. sludge school. City Engr.:Lund explained purpose of the school. !%ylg3 City Engineer Lund introduced the plant staff to the Board.»/, /k3 Waste Water Treatment Plant The men have been attending an Activated Sludge Seminar at the Ovid Sewage Treatment Plant. ud,./VC.3 Sludge Drying We Are approaching an imminent problem that may require some changes in our schedule. io/a1,/k3 • -10- Flow Chart Comm. Clarke asked about "flow charts" for the committees and citizens to use in helping to understand the interrelationships with others in city government. Mayor Shaw responded that a_student is working with Joe Spano.and. staff, among others, in developing an organization chart for the • • -11- Asst. to Supt. Dougherty reported that four students from the Associate Degree Program at TC -3 had conducted a Systems. Analysis for the Department in preparation of computer installation. He suggested that .it might be appropriate for the Board to present a resolution in appreciation of their work at the next Board meeting. Mr. Dougherty was asked to prepare such a:resolution for the Board. Comm. Gutenberger expressed appreciation to the Board, staff of the department and the press for not allowing the campaign which has been going on the last three months to.interfere with the day-to-day operation of the department. 40.3 Transit supervisor, Bernard Carpenter, extended an invitation to the Board to visit the transit garage to view the computer system and what is being 'done with it. al►Y113 Comm. Stone thanked Mr. Carpenter. Comm. Gutenberger thanked Paul N. Tavelli for his services to the Board of Public Works for the last two years. /a/a,03 Election of Vice -Chairman and appointment of Standing Committees-1983 1 Tour of Tin Can to be arranged w/Human Services-Committee-Ald. Banfield to arrange 2 Liaison Appt. to Planning Bd. of BPW member - Mayor reported nothing done 3 Mayor's report on HUD workshop in Washington, D.C, 4 IURA Meeting re Strand Theatre discussions and negotiations of City participation 5 BPW/B&A Committee meeting re vehicle maintenance 6 Liaison Replacement for Commons Advisory Bd. of BPW member; Coordinator hired 3 BPW Committee Meetings and other Misc. meetings (Historic Ithaca; Northeast Transit) 7 BPW Seminars 8 Reports to BPW (Various) (City Engineer) 9 Tours - Misc. 2 Flow Charts being developed for City 10 Request for resolution in appreciation of work done by Students at TC-3 on Systems. Analysis in preparation of Computerinstallation 11 BPW invited to hold 10/12/83 meeting at Water Treatment Plant 7 Expressions of appreciation to BPW, etc. 11