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HomeMy WebLinkAbout1983 Buildings & Grounds-1- GIAC Lease Arrangements (EOC) City Atty. Tavelli reported that he is preparing.a lease.. to be sent to the Tompkins County Administrator's Office for Mr. Murphy to handle. Mayor Shaw commented that Supt. Kinsella is the city's representative to negotiate the leases . //4/c5 Leases .. City Atty. Tavelli reported that a meeting with John Murphy will occur on Monday, June 27, 1983, after which he. will be able to report back on the county leases of city property. *5-3 Leases . City Attorney Tavelli reported that he is still working on the matter of the leases with the County on Fourth floor facilities at City Hall. He expects to have something to report at the next Board meeting.03J0 Leases with County Attorney Tavelli reported he had met with County negotiators in mid- August. They have agreed in principal to a .lease of $3.95 per sq. foot. They will be presenting it to the various County committees and the Board of Representatives by October 1st and the City will be heating . from, :them. V (r3 The second lease is the GIAC lease at $4.00. persq. foot and is still in negotiations. Social Services Lease By Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, the City Attorney, at the request of the Board of Public Works, has completed negotiations with Tompkins County for continuance of their lease on the fourth floor of City Hall, 108 East Green Street, and the premises at 123 South Cayuga Street, for a total annual rent, retroactive for 1982, for the amount of $45,860.40 per year, and for 1983 through the first six months of 1985, for the additional amount of $50,319.05 per year, and WHEREAS, the Superintendent recommends entering into said Agreement; THEREFORE, BE IT RESOLVED, That the Board authorize the Mayor to sign said Agreement. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously E.O.C. Rent Review Supt. Kinsella reported that Asst. Engineer Chuck Barber has completed an inventory of rental analysis for'G.I.A.C.. Copies will be distributed to Board members and. City Attorney. The matter was referred to the Streets and Facilities Committee forreview. /04 g3 County Rental of Space in City Hall and City Hall Annex By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, the City Attorney has completed negotiations with the County on rental` of office space, including the fourth floor of City Hall and the City Hall Annex, as follows: 0\1)0\0 123 S. Cayuga Street 1 Total 7,330 sq. ft. at $3.60/sq. ft. for the period 1/1/82 through 12/31/82 totaling.$26,388, and $3.95 sq. ft. for the period of 1/.1/83 through 6/30/85 totaling $28,953.50 per year. Included in the above -leased space to the County is 1,124 sq. ft. of the basement - no charge. . 108 E. Green Street 5,409 sq. ft. at $3.60/sq.. ft. for the period 1/1/82 through 12/31/82 totaling $19,472.40. $3.95/sq. ft. for 1/1/83 through 6/30/85 totaling $21,365.55. therefore, be it RESOLVED, that the Mayor be authorized to sign said agreement on behalf of the City. Carried Unanimously -la - Authorization to Retain Appraiser Mark. Keller It is requested thit.:authorization be given to -the -Superintendent of Public Works to retain Mark Keller, a .licensed real estate broker/appraiser-to conduct six appriasals of City -owned proper- ties. Said appraisals will provide specific rental rate values and/or sale values of the properties and.a standard system of setting appropriate rental rates. Resolution. By Comm. Gutenberger: Seconded by Comm. Gerkin- RESOLVED, that the proposal submitted by Mark Keller be approved and the Superintendent be authorized to retain said appraiser contingent upon the availability of funds. Discussion followed on the floor. l -o3 Tabling Resolution By. Comm.:Schickel .Seconded -by Comm. Stone RESOLVED, that the resolution to retain Mark Keller to conduct six appraisals of City -owned properties be tabled. Carried Unanimously: -2 - Lighting in Council Chambers Mayor Shaw asked for negative comments on the lighting`in_Council Chambers, but received none. He explained that thelighting had been further reduced which apparently has no bad effects. 1/4t/ -3- Pesticides Comm. Gutenberger reported that the committee have been reviewing the matter of pesticides being used by the city and expect to have a report to the Board by April 1, 1983. • • -4- Farmers Market Supt. Kinsella reported that he had received a communication from the Farmers Market requesting continuance of arrangements for the Farmers Market the same as last year with possible rebate of a portion of the $500 rental fee in the event that the area is not available or they are required to close down. Discussion followed on the floor. 3/1* 5 Resolution By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That Supt. Kinsella be empowered to finalize negotiations with the .Farmers Market for continued use of the area for one year. Carried Unanimously • -5- Community Gardens Linda Kabelac, President, Ithaca Garden Club, spoke to the Board, voicing concern with respect to the proposed move of the Community Gardens to Floral Avenue area. She commented that the Club is dis- turbed about the location because of the memorial trees planted along Floral Avenue in 1973 by the Garden Club which they would hate to see destroyed in any manner. SP -3P City Attorney Tavelli responded that he has -a proposed lease which. the Board, in December, authorized him to prepare. He suggested that the various parties get together in an effort to resolve their problems. Supt. Kinsella asked Comm. Gutenberger and his committee to be present at a meeting in his office on March 29, 1983, at 10:00 a m., to discuss the problem with representatives from the Garden Club. William Schmidt, 312 Salem Drive, spoke to the Board on the Community , Garden issue. He asked that the issue be investigated. 7-mmediate7.y by the Committee of the Whole Board, not just a committee of 2 or 3 members. His concern is the destruction of what he considers tobe a park. Project Growing Hope By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, Project Growing Hope has -indicated the use of an alternate. site for the 1983 season, and WHEREAS, permanent locations for their project are being investigated; now, therefore, be it RESOLVED, That the Board of -Public Works hereby directs the Superin- tendent to assist the Community Development Agency in their efforts to review alternate locations for the Community Gardens Program of Project Growing Hope. Discussion followed on the floor. q//3/K3 A vote on the resolution resulted as follows: Carried Unanimously.. Community Gardens Kristina Elmstrom, 101 N. Geneva Street, addressed the Board regarding the Community Gardens site at the intersection of Third and. North. Meadow Streets. She.requested the installation of a water service connection to the public supply near the driveway entrance to the site on Third Street. Resolution •)1, 3 By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That the request for a water connection for the Community Gardens be referred to the Water and Sewer Committee for review and report back at the earliest possible date. Discussion followed on the floor concerning the immediate need for. the water. A vote on the resolution resulted as follows: Carried Unanimously Water for Communit Gardens Comm. Sc is el as et ere nit Gardensas fornyuseay theoget a coming weekend.y Comms supply to the Community suggested arrangements . Gerkinmdonatedto 100 atereto theof pgardens. Supt. Kilastic pipe and ella will be working be made to get514e5 on arrangements. Community Gardens City Eng. Lun presented an update on.the,matter of providing waterp g to the Community Gardens. Water whenever De ante is standing b ready. y to provide a permanent connection 6/7/1(.3 Community Gardens City Engineer Lund announced that the Community Gardens GDe�di Dedication / would be held on Saturday, June 25th, at Noon. / -6 - Tin Can Committee Mayor Shaw commented that the Youth Services Facility Relocation Committee, chaired by D. Banfield, has been looking at a variety of sites in its study of a new location for the Youth Bureau. f'113g3 . Supt. Kinsella presented an update'on the investigation of the asbestos problem in the Tin Can. He is expecting a report from the New York State Dept. of Labor and will report to the Board when he receives it. In the meantime, staff is reviewing the situation in all other City buildings. 50g/5'3 Tin Can/Markles Flats // Alderman Banfield reported that the Facilities Committee has received correspondence from the Ithaca School District that it is not inter- ested in a swap of the Tin Can building for the Markles Flats building. However, the District would entertain the idea of selling Markles Flats to the City. An architect has been engaged by the City to figure the approximate cost of renovation of the Markles Flats complex for Youth. Bureau purposes. 'The money for said architectural work was appropria- ted by Common Council at the June meeting. The architect should have .the figures by August 15th. The.Facilities -Committee will then take those figures and weigh them to see whether it'would be best to reno- vate the Markles Flats complex or to purchase it and'also to weigh the advantages to the Youth Bureau and the City against the renovation costs of the Tin Can (which figures the City already has). Alderman Banfield will report back to the Committee at a later meeting./1/f.: Markles Flats A recommendation has been received from the Committee. The Markles Flats complex could be made adaptable to Youth Services facility and the renovation cost is comparable to the renova- tion of the Tin Can. School District negotiations have begun. The timetable for negotiations with the School District is no more than two months to try to reach terms and conditions that are- acceptabie :.to .both:.pairties . /oht/y3 -7 - Request tor Rental of Shoreline By Comm. Gutenberger: Seconded by Comm. Schickel WHEREAS, a request has been received from McPherson Sailing Products, Inc. to rent from the City 250 feet of shoreline for the purpose of installation of docks and appropriate utilities, and WHEREAS, said area would extend 250 feet northerly from the northerly limits of the area currently rented to Johnson Marina, and WHEREAS, the renter would be required to obtain necessary permits a.nd approvals from New York State agencies; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Superintendent to sign said revocable permit, subject to the same condition, terms and permit fee currently in effect with Johnson Marina, and as approved by the City Attorney as to form, content and insurance requirements. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously 1 • -8- USA To�.ay City Attorney Tavelli reported he has received 10-15 calls complain- ing about USA Today newspaper boxes placed around the City. He commented that he is sympathetic to the complaints and is looking into it. He said there doesn't appear to be anything in the City codes specifically banning or regulating the situation. He reported that other city's regulations have been ruled unconstitutional by courts because of the conflict between the First Amendment right of freedom of the press. He suggested it should be taken up by the Charter and Ordinance Committee of Council. He said the City can't prohibit them, only regulate their use. cid/r3 Discussion followed by the Board. Resolution By Comm.•Gutenberger: Seconded by Comm. Schickel RESOLVED, That the Board directs the Superintendent of Public Works. to take any and all necessary and proper action to remove the USA Today boxes from the streets and curbsides, parks and other public property. Discussion followed on the floor. Comm. Schickel commented that he feels the boxes could be considered as littering and there are controls in the code regarding this.. Alderman Banfield and Mayor. Shaw inquired. if the phrase "proper action" meant "legal" as advised by our City Attorney. It was wider - stood and agreed that it did. Supt. Kinsella commented that the ordinances are quite clear; they don't mention any specific type of object whatever. He said the public interest is what he is responding to. He said he sees danger- ous situations where site distances at intersections are being blocked; he sees concern that traffic stopping.in high traffic areas, to pull over, will block driveways or traffic flow to get a paper. He asked if any organization publishing any sort of periodical, pamphlet or printed material deemsit proper to put up their own vending machines around any place in the City, what is to stop religious, non-sectarian organizations or any type of organization from putting bubble gum machines on the sidewalks with advertisements on them for their cause? He said he is in a quandry. The law that we have says the obstruction shall be removed; the sidewalk is con- structed for pedestrian traffic and not for obstructions on the sidewalks. The median strip is designed to have a place to place snow, to allow people to exit their cars off the sidewalks etc. He doesn't think the present implication or use is compatible for common. sense purposes of the law or regulations that he is bound to enforce. His feeling is that since the Board is directing him to take all necessary and legal means to do this he will proceed with due noti- fication to the owners of the property, requesting their removal, . giving them adequate time for the removal, and advising them that we can sit down and discuss rules and regulations suggested to the Committee of the Board and the Board as a Whole to establisha system for approvals that are common with the interests of the public and the enforcement of the law. If the deadline is not met, his alter- native is to ask for their removal, and if that doesn't take place the removal will take place with legal due notice. A vote on the motion resulted as follows: Carried Unanimously Change in Meeting Time Comm. Gutenberger announced that the Streets, Facilities, Parks and Refuse Comm, will meet at 8:00 p.m. on June 2, 1983 in the Council Chambers.: The meeting will be a joint meeting with the Charter and Ordinance Committee of Council to discuss USA Today vending machines. All 00:3 Board and Council members are invited. News a er Vending Machines Dint meeting Comm. Guten -erger hadreP�that Committeelofee Counonca the with the Charter and Ordinance vending machines; an informational meeting will be heid.jointiy Chambers; two committees on June ., , 1983,- atP he the committees and the City Attorney will continue workinghonBtaeedissue Mr. Gutenberger hopes to have_ something to bring back to Newspaper Vending Machines Supt. Kinsella gave a brief update paper vending machines in the City been prepared and is available for on the status of the'news- • A.draft ordinance has Board members to examine.1vl • Mayor Shaw referred to a letter from Jack Bonsall regarding the condition of City Cemetery; copies of the letter had been distributed ' to Board members. 411 City Cemetery Mayor Shaw referred. to the letter from Jack Bonsall and a personal visit -to his office by Mr: Bonsall concerning the condition of City . Cemetery. .Mayor Shaw.reported that he had driven through the cemetery and was appalled at the deplorable state the cemetery is in. He said some improvement would-be made by the annual spring cleaning; but much more is needed and suggested some things which might be done to - accomplish the work. • .612'0(3 Comm. Gerkin suggested that all entrances, except one, be closed to traffic. Supt. 'Kinsella was asked to look into the situation and report back to the Board. City Cemetery Mayor Shaw reported having received another letter expressing concern ,over -the condition of City Cemetery. He expects to receive a written report from Supt. Kinsella regarding summer activities to be done to improve.it; some temporary improvements have been made. . 6 ` §i t LCea eteries fan Banfield asked whether or not work is Cemetery, and reported that the aldermen are receiving lremarkshe fromty the public concerning the condition of the cemetery-. Mayor Shaw responded that he had requested and expects a written report from Supt. Kinsella regarding this matter. City Cemetary Supt. Kinsella reported he will be meeting with Mayor Shaw regarding clean -up -at the City cemetary. Collegetown Project Mayor Shaw reported that the Urban Renewal Agency, at its meeting the day before,had discussionswhich led to a fairly significant develop- ment with respect to Collegetown. The Agency recommended to Common. Council that in its meeting June 1, 1983 it schedule a public hearing regarding the transfer of the parking lot in Collegetown and the adjacent unnamed park. He provided an update on the project and the U.R. Agency's discussions. ala sl sP3 Resolution By Comm. Clarke: Seconded by Comm. Gutenberger. RESOLVED, the Collegetown project item be referred to the Streets, Facilities, Parks and Refuse Committee. • Carried Unanimously PeA, '/7- ; - .,�.� -11 - Ramada Tower City Eng. Lund showed a drawing of the existing structure and the proposed tower, providing an overview of activities thus far. 0/03 Request for Easement By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, a request has been received from. the owner of the Ramada Inn for a permanent easement 3 ft. wide and 91 ft. long for that area between the easterly property line and the west edge of the existing sidewalk, for the purpose of installing structural columns for their proposed building, and WHEREAS, staff has advised the Streets & Facilities Committee that this does not present a problem for maintenance of the street, nor does it limit access by the public; therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Mayor to sign the appropriate easement in conformity with existing regula- tions of the Board of Public Works, and be it further RESOLVED, That said easement shall contain adequate provisions for insurance, maintenance, accessibility and reversionary clauses. Discussion followed on the floor. William Downing, architect, and Walter Wiggins, Ramada owner, were present at the meeting to answer questions of the Board. • A vote on the resolution resulted as follows: Ayes. (4) - Gutenberger, Stone, Walker, Gerkin. Abstention (1) - Schickel Absent (1) - Clarke Carried wyo Block 99 Partnership By Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, the Board of Public Works, by resolution dated June 7,1983, did authorize the City of Ithaca to execute an easement 3 feet in width. and 91 feet in length for that area between the easterly property line of Block 99 Partnership and the westerly edge of the existing sidewalk in the westerly side of South Cayuga Street in the City of Ithaca, for the purpose of installing structural columns for the proposed Ramada Inn addition owned by Block 99 Partnership, and WHEREAS, the building addition itself will encroach upon the air rights of the City of Ithaca with respect to said Ramada Inn addition; g/S//3 NOW, THEREFORE, IT IS RESOLVED, That the air rights and subsurface rights with respect to the 91 foot by 3 foot addition are not needed for public purposes; and be it further RESOLVED, that pursuant to Section 20 (36) of the General City Law, the Mayor of the City of Ithaca be authorized to execute a lease for a period of 99 years to Block 99 Partnership for the air rights over and the subsurface area under property belonging to the City of. Ithaca on the westerly side of South Cayuga Street, having an area 91 feet by 3 feet, as more particularly shown upon the drawings and specifications, attached hereto; and it is further RESOLVED, That all building structures shall be deemed to be the real property of Block 99 Partnership, their successors and assigns,and be it further RESOLVED, That Block 99 Partnership will provide insurance holding the City of Ithaca free and harmless from any and all claims arising from the use of said lease. Discussion followed on the floor. City Attorney Tavelli explained the conditions of the resolution. q/� J �`� 3 A vote on the resolution resulted as follows: Ayes (4) - Gerkin, Gutenberger, Stone, Walker Abstention(1) - Schickel Carried • -12 - Rental of Space in Tin Can By Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, a request has been received from Alan D. Stewart and Esther Gowan representing the School of the Finger Lakes, to rent 1,400 sq. ft. of classroom space in the east wing of the Tin Can Building, and WHEREAS, the Superintendent of Public Works and the Director of the Youth Bureau support the use for classroom space at an annual rental of $6,400 for the period of September 1983 through June 1984. There- fore be: it RESOLVED, That the Board of Public Works hereby authorizes and approves the preparation and signing by the Mayor of a lease agreement to be prepared by the Superintendent and the City Attorney. Discussion followed on the floor.. Resolution By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That the resolution be withdrawn and that Supt. Kinsella put, out to bid the space in the east wing of the Tin Can. Rent will include heat and basic custodial. services. Minimum bid accepted will be $6.,400. Carried Unanimously REPORT OF SUPERINTENDENT AND STAFF: Asst. to Supt. Dougherty asked that the letter on the "Tin .Can." violations from Mary Koch, Director of the School of the Finger Lakes, be referred to the Streets, Facilities, Parks and Refuse Committee and that Mary Koch be notified so that she may attend meeting. ielg3 Resolution/YP By Comm. Walker Seconded by Comm. Gerkin RESOLVED, that the letter from Mary Kock, Director of the School of the Finger Lakes, in regards to the Tin Can code violations bereferredto the Streets, Facilities, Parks and. Refuse Committee. Carried Unanimously _13_ Public Hearing --Sidewalk Repairs By Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, the annual sidewalk inspection program has commenced for 1983, and second notices are required to be mailed by the Department of Public Works to delinquent owners of property regarding repair or replacement of sidewalks; 675-?A—a RESOLVED, That August 10, 1983, at 4:00 p.m. be established as the date for a public hearing on sidewalks at which time the owners of property receiving a second notice will be given an opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Unanimously Public hearing --Sidewalk Repairs Persons who have been ordered to repair their sidewalks, and have not done so, are given the opportunity to show cause why the City should not repair the walks and charge the expense to the property owner. `''Resolution To Open .Public Hearing yi/O/ 3 By Comm. Gutenberger: Seconded by Comm. Clarke RESOLVED, That the public hearing to hear comments from the public on proposed sidewalk repairs and assessments be opened. Carried Unanimously Max Mattees, 101 Truing Place, spoke to the Board.. Mr. Mattees agreed' that his sidewalk needs repair, but disagreed with the number of square feet".needing. repair. Charles Barber, Asst. Engineer, responded, explaining the reason for the Board's figures. Discussion followed on the floor. The matter was resolved as follows: Mr. Mattees will sign a contract with the construction firm who i s:.hired' by the city to. have his side- walk repaired at the same time that the firm is repairing the city's portion; by negotiating his own contract with the construction firm he will be allowed to have only the damaged blocks repaired, instead of the entire portion. Resolution To Close Public Hearing ?//0/8'3 By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That the public hearing to hear comments from the public on proposed sidewalk repairs and assessments be closed. Carried Unanimously • 'Sidewalk' Repa rs and Assessments By Comm. Gutenberger; Seconded by Comm. Clarke WHEREAS, a public hearing as: required by the City Charter has been held on this 10th day of August, 1983, to afford property owners an opportunity toshow' cause why they have not complied with a final notice to. have their sidewalks repaired, and WHEREAS, six (6) property owners served with final notice have failed to comply, now-, therefore, be it RESOLVED, Thatthe Superintendent be authorized to cause the repair of said sidewalks as .reported. to the Board at the beginning of this meeting, and upon completion of such .repair, --certify the cost thereof --to this Board for .levy against the respective properties as provided by the City Charter. Carried Unanimously Sidewalk Repairs Liaison Banfield reported that the contractor doing sidewalk repairs is doing an extremely poor job, as was the case last year, and asked that it be checked out./��ff3 Mayor Shaw requested Chuck Barber to check the work and determine/if the specifications are being met. Sidewalks Assessment Levy Comm. Gutenberger reported that private sidewalks as shown on the attached list have beenrepaired by City forces during 1983 in accordance with an action of the Board of Public Works taken on August 10, 1983. Resolution/1)34" By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, that the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the. Board of Public Works on December 28, 1983. Carried Unanimously Public Hearing on Sidewalk Assessment Resolution to Open Public Hearing By Comm. Walker: Seconded by Comm. Stone RESOLVED, that the Public Hearing on sidewalk assessments b'e opened. Carried Unanimously Hamilton Allport - 401 Willow Avenue, spoke for himself and Sherry Kadlec regarding the sidewalk assessment to the property they had just purchased at the time of the assessment. Resolution to Close Public Hearing By Comm. Stone: Seconded by Comm. Walker RESOLVED, that the public hearing on sidewalk assessment be closed. Carried Unanimously Allport-Kadlec Assessment By Comm. Stone: Seconded by Comm. Walker RESOLVED, that the question of the Allport-Kadlec assessment be referred to the. Streets, Facilities, Parks and Refuse Committee for review and consideration. I4,0Vr3 Carried Unanimously -13a- Sidewalk Assessment'. Resolution . By Comm. Gutenberger WHEREAS, a public.hearing has been held by this Board on assess ments levied for construction of sidewalks at various locations in the City of Ithaca as detailed in..the'attachments to the minutes of the Board of Public Works meeting November 30, 1983, and the property. owners afforded an opportunity to be heard as provided for in the City Charter. NOW, THEREFORE, BE IT RESOLVED, that:the sidewalk assessments levied by this Board on November 30, 1983, in the total amount of $1,563.62 be and hereby is finally approved and recommended to the Common Council forconfirmation. Discussion followed on the floor. Tabling Resolution By Comm. Gutenberger: Seconded by Comm. Gerkin. RESOLVED, that the sidewalk assessment resolution be tabled. Carried • • • • -14- Dryden. R6ad Lot AlderMan13anfield asked that the Board have the weeds trimmed on the city lot on Dryden Road. 7A7A3 Dryden Road- ParkingLLot lJpt KM:C=q1a reported that Road parking lot, clean-up has taken. place -at the Dryden P03 _15_ Removal of City -owned Tree Richard Berg, 607 N. Tioga Street, reported that the city crew had removed the only tree in front of his residence the previous Wednesday, leaving the stump. He questioned the removal of a seemingly healthy tree, and the removal without notification being given to the home owner. Asst. to Supt. Dougherty responded to Mr. Berg, explaining that the tree was a split tree, with a large hole at the crotch of the tree which caused it to be a danger to. people and property. is/,op Mayor Shaw referred the matter to the Streets, Facilities, Parks and Refuse Committee. • -16- Flora Avenue Project Bob Schmidt, 1036 West Seneca Street, appeared before the Board, ex- pressing concern for pedestrians using the sidewalk extending along his property on Floral Avenue; the sidewalks are in very bad condition and ci:.t`ytp rucks working. on Floral Avenue drive on them, r • —17— Mini Golf Course The mini -golf course,on City property is still being studied. The City Attorney will have•a report in two weeks: 9/,9/X3 Comm. Gutenberger asked about the Elmira Road Mini. Golf Course. City Attorney Tavelli responded that Mr. Barber, from the Engineering Depart- ment, is getting deeds for him to examine. Mini Golf Course --Elmira Road Comm. Gutenberger asked City Attorney Tavelli if he had anythingnew on the matter of the mini golf course located on the city r.o.w. on Elmira Road. a10 City Attorney Tavelli responded that it is being researched. by C. Barber. HI- • -18- Request for Payment - Hawman Mechanical, Inc. By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That a bill from Hawman Mechanical, Inc. for services performed in connection with the heating system at the Streets & Facilities Building, through 9/26/83, be approved in the amount of $28,658. Carried Unanimously Request for Payment - Hawman Mechanical, Inc.. By Comm. Gutenberger: Seconded by Comm. G.erki.n. RESOLVED, that a bill from Hawman Mechanical, Inc. for services in connection with the infra -red heating system at the Streets and Facilities garage.through 9/30/83, be approved in the amount of $6,723 Discussion followed on the floor. Tabling Resolution By Comm. Stone: Seconded by 'Comm. Walker RESOLVED, that the.rrequest for payment from-Hawman Mechanical, Inc. for services in •connect.joy with the infra -red heating system at the Streets and Facilities garage through 9/30/83, be tabled. Carried -Unanimously Request for Payment - Hawman Mechanical, Inc. By Comm. Gutenberger: Seconded by Comm. Gerkin /°/?-/'3 RESOLVED, that a request for payment from Hawman Mechanical, Inc. for professional services through October 6, 1983 in connection with the infra -red heating system at the Streets and Facilities Garage, be approved in the amount of $6,723. Carried Unanimously Request for Payment--Hawman Mechanical, Inc. (Infra -red heating system) By Comm. Gutenberger: Seconded by Comm. Stone RESOLVED, that a payment request from Hawman Mechanical, Inc. dated November 3, 1983, for contractual servicesin connection with the installation of the infra -red heatine s stem in the Streets and Facilities Garage, be approved in the amount of _/ F63 r • Carried Unanimously • -19- Request for Payment F&J Construction By Comm. Gutneberger: Seconded by Comm. Stone RESOLVED; that a request for payment #1 from FJ Construction for services performed in connection with the City's sidewalk program be approved in the amount of $21,970.24. P71." Discussion followed on the floor. Tabling Resolution - By Comm. Gutenberger: Seconded by. Comm. Walker 'RESOLVED; that the resolution to submit payment #1 to FW Construction for services in connection with. the City's side- walk program be tabled. . Carried Unanimously Request for Payment.- FJ Construction Company .. By Comm. Gutenberger:. Seconded by Comm. Gerkin RESOLVED, that a request for payment from F&J Construction Company for services in connection with the City's sidewalk construction program, be approved in the amount of $22,958.65. This is a final bill. City Engr. Lund reported that she has met with the field repre- sentative for F&J Construction Company, and.that the work and clean up is complete. Chuck Barber has checked all thirty sites. Carried Unanimously Mayor Shaw suggested that 10% be withheld if problems arise on these projects, as is allowed in the. contract. Permit. Issuance Procedure. -.Discussion. Comm. Gutenberger reported on the procedures for issuance of permits. He will setup a .meeting with Superintendent Kinsella, Chief Herson, Attorney Tavelii, City Clerk Rundle, Mayor Shaw, and the Streets and Facilities Committee to discuss the pro- 3 cedure for permits being issued., /0)01 Sign on Willow Avenue - Permit for By Comm:;Gutenberger: Seconded by Comm..Gerkin WHEREAS, an application has been received from D.W. McPherson to place �a sign on City property. along Willow :Avenue, RESOLVED, that. the Superintendent .of Public Works is hereby authorized to issue a revockable permit for said sign.with conditions as may- be required by the City Attorney. Discussion followed on the floor. A voteon the .resolution resulted as follows Carried Unanimously • • -21- Possible Purchase of Property on Willow Avenue By Comm. Gutenberger: Seconded by Comm. Clarke WHEREAS, -staff has recommended that an inquiry be made regarding the possible purchase of a property on Willow Avenue adjacent to the southern boundary of the Streets and Facilities Garage site; ///303 RESOLVED, that the Superintendent is hereby authorized to seek proposals from appraisal firms to evaluate the current value of the available property and provide recommendations to the Board. Carried Unanimously Appraisal -- Willow Avenue Property By Comm. Gutenberger: Seconded by Comm. Walker WHEREAS, proposals were requested from appraisers regarding certain available property on Willow Avenue, adjacent to the City Department of Public Works, Streets and Facilities Division property, and WHEREAS, only one response has been received; 1,11(410 RESOLVED, that the Superintendent of Public Works be authorized to retain the North East Appraisals and Management Company, Inc., at a fee not to exceed $450.00 to conduct said appraisal. .Carried Unanimously s 1 • -22- Re•uest for Payment -- Hudson Valle Tile Company By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, that a payment request dated 11/1/83 from Hudson Vall Company for supplying tile for use in connection with ed nTese facilities in City Hall, be approved in the amount of $102.40pperestroom 0-/h/11(3 Carried Unanimously Request for Payment -- Wilcox Building Specialities By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, that the following payment requests from Wilcox Building Specialties for supplying materials for use in connection with the handicapped restroom facilities in City Hall, be approved: a. 9/29/83 - grab bars and mounting plates $ 320.00 b. 11/04/83 = misc. stainless steel items 587.00 c. 11/16/83 - toilet partitions 965.00 d. 11/11/83 - grab bars 80.00 $1952.00 Less credit for return of 14 back plates 31.50 Discussion followed on the floor. Total Payment due - $1920.50 1:)►''I3 • A vote on the resolution resulted as follows: Carried Unanimously -24- Request for Payment Albanese Plumbing and Heating, Inc.. By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, that a payment' request from Albanese Plumbing & Heating, Inc. for furnishing and installing handicapped fixtures in the second and third floor bathrooms, be approved in the amount of $245.00 OMA3 Carried Community Service Bldg (Tin Can) and Southside Community Center Capital Improvement project for Insulation and storm windows to, be forwarded to B/A Committee for approval and funding. (See Finance - pg. 2) G.I.A.C. - Lease Arrangements (EOC) w/Tompkins County being prepared 1 Lighting CC chambers further reduced - no negative comments 2 Pesticide use by City (chemical spraying) being reviewed and report by 4/1/830 Farmers Market agreement for 1983 season to be finali,zed by. Suet, Community Gardens (Project Growing Hope) concerns of Ithaca Garden Club. re use of Floral Ave. site and BPW to review alternate sites Community Service Bldg. (Tin) - Update on investigation of absbestos problem and study of new location for the Youth Bureau 6 McPherson Sailing Products request for rental of shoreline -Supt. authorized to sign revocable permit same as currently in effect with Johnson Marina USA Today newspaper vending boxes - Action to be taken to prohibit and regulate their use discussion by BPW/City Atty./Supt. P.W. 8 City Cemetery - concerns re deplorable condition of cemetery (Letter Jack Bonsall) 9 Collegetown Project - Discussion re transfer of parking lot and adjacent unnamed park and scheduling of public hearing 10 a' 3 4 5 7 Ramada Inn Tower - Request for Easement; 11 County Leases City property (Lease Arrangements); GIAC; DSS; EOC; 1 Conrail rental agreements and easements (See W/S pg. 19) Rental of space in Tin Can to be put out to bid (School of Finger Lakes),owL4p•ls 12 Public Hearing - Sidewalk Repairs 1983 - set August 10, 1983 - Repairs & Assessments -13-13a City lot on Dryden Road - Request to have weeds trimmed 14 Complaint -Removal City -owned tree-R.Berg, 607 N. Tioga St. 15 Complaint -Bad condition sidewalks Floral Ave. along property B.Schmidt 16 Mini -Golf course (Rt.13) on City property being studies 17 Hawman Mechanical, Inc. - Payment request - Heating system Streets & Facs. 18 F&J Construction - Payment Request - Sidewalk construction program 19 Discussion on procedures for issuance of Permits - Meeting to be set 20 Permit for sign on Willow Ave - Supt. authorized to sign revocable permit 20 Authorization to retain appraiser (Mark Keller) to conduct appraisals of City -owned property tabled la Sidewalk Assessments approved & levied -public hearing 12/28/83 13-13a Purchase property on Willow Ave. adjacent to S/F.Garage site -Supt. to seek proposals 21 Hudson Valley Tile Co.. Payment request -- handicapped restrooms City Hall 22 Wilcox Building Specialities - Payment request - " " 23 Albanese Plumbing & Heating - 11 11 11 " 11 " 24